Privacy Act of 1974Alteration of Notice of System of Records

DEPARTMENT OF THE INTERIOR

Privacy Act of 1974--Alteration of Notice of System of Records

Pursuant to the provisions of the Privacy Act of 1974, as amended

(5 U.S.C. 552a), notice is hereby given that the Department of the

Interior proposes to alter a notice describing a Departmentwide system

of records managed by the Office of Aircraft Services to expand one

category of records included in the system, to add one additional

category of individuals covered by the system, and to add one new use

of the records in the system. The notice being altered, which is

published in its entirety below, is ``Federal and Non-Federal Aviation

Personnel, Equipment and Mishap Information System--Interior, DOI-07,''

previously published on March 8, 1984 (49 FR 8680) as ``Aircraft Crew/

Mechanic Information File--Interior, Office of the Secretary-7.''

The category of records proposed for expansion in DOI-07 is

accident experience data. Added to information obtained in

investigations of aircraft accidents is data reported involving

aircraft incidents, aviation hazards, and aircraft maintenance

deficiencies.

The additional category of individuals covered by the system

proposed for DOI-07 is pilots, aircrews, and ground personnel of

cooperating government agencies, organizations and private individuals.

The new use of system records proposed for DOI-07 allows for

aircraft mishap trend analysis and for development of statistical data

for use in the Interior Aircraft Accident Prevention Program.

In DOI-07, the existing system name is revised to more adequately

convey the Departmentwide extent of the scope-of-system coverage.

All other changes proposed for DOI-07 are editorial in nature,

clarify and update existing statements, and reflect organizational,

address and other miscellaneous administrative revisions which have

occurred since the previous publication of the material in the Federal

Register: To wit, the existing storage statement is revised to more

accurately describe the current method of data storage; the existing

retrievability statement is revised to reflect current indexing

capabilities; the existing retention and disposal statement is revised

to account for the disposition of records proposed for inclusion in the

system; the existing system record source categories statement is

revised to more clearly identify current sources of system data; and

the existing location statement and existing system manager(s) and

address statements are revised to reflect changes in addresses of

system managers.

As required by the Privacy Act of 1974, as amended (5 U.S.C.

552a(r)), the Office of Management and Budget, the Senate Committee on

Governmental Affairs, and the House Committee on Government Operations

have been given notice of this proposed alteration.

5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day

period in which to comment on the new, intended uses of the information

in this system of records. The Office of Management and Budget, in its

Circular A-130, requires a 40-day period in which to review such

proposals. Written comments on this proposal can be addressed to the

Departmental Privacy Act Officer, Office of the Secretary, Office of

Administrative Services, 1849 ``C'' Street NW., Mail Stop 5412 MIB,

Washington, DC 20240, telephone (202) 208-6045. Comments received

within 40 days of publication in the Federal Register will be

considered. The notice shall be effective as proposed at the end of the

comment period, unless comments are received which would require a

contrary determination.

Dated: May 20, 1994.

Albert C. Camacho,

Director, Office of Administrative Services.

INTERIOR/DOI-07

Federal and Non-Federal Aviation Personnel, Equipment, and Mishap

Information System--Interior, DOI-07.

(1) National Headquarters: Office of Aircraft Services, Office of

the Director, Aviation Safety Office, 2350 West Robinson Road, Boise,

Idaho 83705-5355.

(2) Office of Aircraft Services, Division of Technical Services,

2350 West Robinson Road, Boise, Idaho 83705-5355.

(3) Office of Aircraft Services, Alaska Regional Office, 4343

Aircraft Drive, Anchorage, Alaska 99502.

(4) Office of Aircraft Services, Northwest Area Office, 2741

Airport Way, Boise, Idaho 83705.

(5) Office of Aircraft Services, Southwest Area Office, One West

Deer Valley Road, Suite 115, Phoenix, Arizona 85027.

(6) Office of Aircraft Services, East Area Office, 1954 Airport

Road, Suite 101, Chamblee, Georgia 30341.

(1) Professional, dual-function and incidental pilots, air crews,

mechanics and ground personnel employed by Interior bureaus; (2)

Pilots, aircrews, mechanics, and ground personnel of commercial

operators utilized by Interior bureaus; (3) Pilots, aircrews,

mechanics, and ground personnel of cooperating government agencies,

organizations and private individuals.

The system contains information relative to certificates,

qualifications, experience levels, training and proficiency, and

performance of individuals. Identifying information pertaining to

individuals includes name, birth date, and social security number or

FAA certificate number. The system also contains aviation mishap data

pertaining to accidents, incidents, aviation hazards and maintenance

deficiencies. This information includes accident summary, accident and

other mishap reports, type of mishap, and pilot, crew member, and

mechanic certificate number.

5 U.S.C. 301, Reorganization Plan 3 of 1950.

Disclosures within the Department of the Interior may be made to

employees of the Department: (1) To determine aircraft/crew/mechanic/

ground personnel qualifications to comply with Office of Aircraft

Services procedures and directives; (2) To perform aircraft mishap

trend analysis and develop statistical data for use in the Interior

Aircraft Accident Prevention Program.

Disclosures outside the Department of the Interior may be made: (1)

To the U.S. Department of Justice or in a proceeding before a court or

adjudicative body when (a) the United States, the Department of the

Interior, a component of the Department, or, when represented by the

government, an employee of the Department is a party to litigation or

anticipated litigation or has an interest in such litigation, and (b)

the Department of the Interior determines that the disclosure is

relevant or necessary to the litigation and is compatible with the

purpose for which the records were compiled; (2) Of information

indicating a violation or potential violation of a statute, regulation,

rule, order or license, to appropriate Federal, State, local or foreign

agencies responsible for investigating or prosecuting the violation or

for enforcing or implementing the statute, rule, regulation, order or

license; (3) To a Federal agency that has requested information

necessary or relevant to the hiring, firing, or retention of an

employee, or the issuance of a security clearance, contract, license,

pilot qualification card, grant or other benefit, but only to the

extent that the information disclosed is relevant and necessary to the

requesting agency's decision on the matter; (4) To Federal, State, and

local agencies, or to commercial businesses where necessary to obtain

information relevant to the hiring or retention of an employee, or the

issuance of a security clearance, license, pilot qualification card,

contract, grant, or other benefit; and (5) To a congressional office

from the record of an individual in response to an inquiry the

individual has made to the congressional office.

Records are maintained manually, in file folders or on microfiche

film, or electronically, in computer files.

(1) Records on Interior employees are indexed by agency, location,

name, FAA certificate number, social security number, duty

classification, type of mishap, accident summary and date of birth; (2)

Records on commercial operator personnel are indexed by name, FAA

certificate number, social security number, type of mishap, accident

summary, and date of birth; (3) Records on cooperating government

agencies, organizations, and private individuals are indexed by agency,

location, name, FAA certificate number, social security number, type of

mishap, accident summary and date of birth.

Access to records is limited to Departmental employees who have an

official need to use the records in the performance of their duties.

When not in use by authorized personnel, paper and microfiche records

are stored in locked file cabinets or in secured rooms. Electronically

stored records are protected from unauthorized access through use of

access codes, entry logs, and other system-based protection methods.

Records in this system are retained for seven (7) years and then

destroyed.

(1) National Headquarters: Director, Aviation Safety Office, Office

of Aircraft Services, 2350 West Robinson Road, Boise, Idaho 83705-5355.

(2) Chief, Division of Technical Services, Office of Aircraft

Services, 2350 West Robinson Road, Boise, Idaho 83705-5355.

(3) Regional Director, Alaska Regional Office, Office of Aircraft

Services, 4343 Aircraft Drive, Anchorage, Alaska 99502.

(4) Area Director, Northwest Area Office, Office of Aircraft

Services, 2741 Airport Way, Boise, Idaho 83705.

(5) Area Director, Southwest Area Office, Office of Aircraft

Services, One West Deer Valley Road, Suite 115, Phoenix, Arizona 85027.

(6) Area Director, East Area Office, Office of Aircraft Services,

1954 Airport Road, Suite 101, Chamblee, Georgia 30341.

A request for notification of the existence of records shall be

addressed to the appropriate System Manager. The request shall be in

writing, signed by the requester, and comply with the content

requirements of 43 CFR 2.60.

A request for access to records shall be addressed to the

appropriate System Manager. The request shall be in writing, signed by

the requester, and comply with the content requirements of 43 CFR 2.63.

A request for amendment of a record shall be addressed to the

appropriate System Manager. The request shall be in writing, signed by

the requester, and comply with the content requirements of 43 CFR 2.71.

Information in this system is received from Federal and non-Federal

mishap investigators, pilots, aircrews, mechanics, and ground personnel

of Federal, State and local agencies; commercial operators utilized by

Interior bureaus; and various cooperating agencies, organizations, and

private individuals; and Safety/Technical representatives of the Office

of Aircraft Services.

[FR Doc. 94-12946 Filed 5-26-94; 8:45 am]

BILLING CODE 4310-RM-M