Department of the Air Force

CONSUMER PRODUCT SAFETY COMMISSION

Department of the Air Force

Privacy Act of 1974; Amend System of Records

AGENCY: Department of the Air Force, DOD.

ACTION: Amend system of records.

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SUMMARY: The Department of the Air Force proposes to amend one system

of records notice to its inventory of systems of records notices

subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on June 16, 1994, unless

comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Assistant Air Force Access Programs

Officer, SAF/AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mr. Jim Gibson at (703) 697-3491 or

DSN 227-3491.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of the

Air Force system of records notices subject to the Privacy Act of 1974

(5 U.S.C. 552a), as amended, have been published in the Federal

Register and are available from the address above.

The amendment is not within the purview of subsection (r) of the

Privacy Act (5 U.S.C. 552a), as amended, which requires the submission

of an altered system report. The specific changes to the system of

records notice is set forth below followed by the system notice, as

amended, published in its entirety.

Dated: May 5, 1994.

Patricia L. Toppings,

Alternate OSD Federal Register Liaison Officer, Department of Defense.

F035 MPC K

Airman Promotion Historical Records (February 22, 1993, 58 FR

10362).

* * * * *

Delete entry and replace with `Promotion Documents/Records Tracking

(PRODART) and Airman Promotion Historical Records (APHR) System.'

Delete entry and replace with `Promotion Documents/Records Tracking

(PRODART) files are maintained in the Board Support Branch,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703.

Airman Promotion Historical Records (APHR) are maintained in the

Airman Promotion Branch, Selection Board Secretariat, Headquarters Air

Force Military Personnel Center, 550 C Street W, Randolph Air Force

Base, TX 78150-4703.'

Delete entry and replace with `PRODART: Air Force active duty

enlisted personnel in the grade of E-7 and E-8 and active duty officers

in grades O-1 through O-5.

APHR: Active duty airmen in grade E-4 through E-8 at time of

promotion consideration.'

Delete entry and replace with `PRODART portion of this system is

made up of six files: Active duty enlisted file, active duty officer

file, document/record required, document/record receipt file, selection

board eligibility file, and derogatory information file. These files

contain name, Social Security Number, grade data, service data, and

selection board eligibility data.

APHR records consist of Microfiche files reflecting individual

historical promotion data for a specific cycle which is no longer

maintained within the automated personnel data system. Contains member

identification, promotion eligibility status, select/nonselect status,

and critical personnel data. Microfiche files for members in grades E-4

through E-6 contain relative standing and weighted factor scores.

Contains work sheets used to manually compute individual promotion

status (select/nonselect) for the Weighted Airman Promotion System for

those members not considered during the computerized selection process;

master listings for each specified promotion cycle reflecting all

members in the applicable grade and their specific status: Select,

nonselect, nonweighable, or ineligible; and listing of promotion

sequence numbers assigned to all selectees for a specific cycle.'

Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air

Force: Powers and duties; delegation by; as implemented by Air Force

Instruction 36-2608, Military Personnel Records Systems; Air Force

Instruction 36-2402, Officer Evaluation System; Air Force Instruction

36-2403, Enlisted Evaluation System; Air Force Manual 36-2622, Base

Level Military Personnel System; Air Force Instruction 36-2502,

Promotion of Airmen, and E.O. 9397.'

Delete entry and replace with `Records technicians use the PRODART

system to identify documents missing from the United States Air Force

Selection Records Group and to account for documents received.

Personnel technician use system to produce statistical digest data for

management analysis functions.

The AHPR are used by Promotion Branch as the master record of

promotion status for a specified cycle. Used to respond to inquiries

(including congressional inquiries), for Air Staff advisories to the

Air Force Board for Correction of Military Records, to manage the

Airman Promotion Program, to recreate promotion status, and to provide

statistical data for official use. Used to provide supplemental

promotion consideration and to research and/or correct promotion status

for a previous cycle.'

* * * * *

Delete entry and replace with `PRODART records are Maintained in

file server.

APHR are maintained in visible file binders/cabinets, in computers

and on computer output products, and on microfilm.'

Delete last sentence.

Add to end of entry `Those in computer storage devices are

protected by computer system software.'

Delete entry and replace with `PRODART records are maintained until

member is selected for promotion to Chief Master Sergeant (E-9) or

Colonel (0-6) or when member is no longer on active duty.

AHPR are maintained for 10 years, computed from the date of the

original selection process. Manual computation worksheets are

maintained for one year and then select/nonselect data are listed on a

roster which is maintained for an additional nine years. After the

specified retention period, the records are destroyed by tearing into

pieces, shredding, pulping, macerating, or burning. Computer records

are destroyed by erasing, deleting or overwriting.'

Delete entry and replace with `PRODART: Chief, Board Support

Branch, Secretariat, Headquarters Air Force Military Personnel Center,

550 C Street W, Randolph Air Force Base, TX 78150-4703.

AHPR: Chief, Airman Promotion Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703.'

Delete entry and replace with `Individuals seeking to determine

whether this system of records contains information on themselves

should address written inquiries to the Chief, Board Support Branch,

Selection Board Secretariat, Headquarters Air Force Military Personnel

Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703 for

PRODART records, or to the

Chief, Board Support Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703 for AHPR records.'

Delete entry and replace with `Individuals seeking to access

records about themselves contained in this system should address

written requests to the Chief, Board Support Branch, Selection Board

Secretariat, Headquarters Air Force Military Personnel Center, 550 C

Street W, Randolph Air Force Base, TX 78150-4703 for PRODART records,

or to the

Chief, Board Support Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703 for AHPR records.'

* * * * *

Delete entry and replace with `PRODART data is extracted from the

master personnel files.

AHPR data is extracted from the active interim eligible file

(promotion file) which is a subsystem of the Personnel Data System.'

* * * * *

F035 MPC K

Promotion Documents/Records Tracking (PRODART) and Airman Promotion

Historical Records (APHR) System.

Promotion Documents/Records Tracking (PRODART) files are maintained

in the Board Support Branch, Headquarters Air Force Military Personnel

Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Airman Promotion Historical Records (APHR) are maintained in the

Airman Promotion Branch, Selection Board Secretariat, Headquarters Air

Force Military Personnel Center, 550 C Street W, Randolph Air Force

Base, TX 78150-4703.

PRODART: Air Force active duty enlisted personnel in the grade of

E-7 and E-8 and active duty officers in grades O-1 through O-5.

APHR: Active duty airmen in grade E-4 through E-8 at time of

promotion consideration.

PRODART portion of this system is made up of six files: Active duty

enlisted file, active duty officer file, document/record required,

document/record receipt file, selection board eligibility file, and

derogatory information file. These files contain name, Social Security

Number, grade data, service data, and selection board eligibility data.

APHR records consist of Microfiche files reflecting individual

historical promotion data for a specific cycle which is no longer

maintained within the automated personnel data system. Contains member

identification, promotion eligibility status, select/nonselect status,

and critical personnel data. Microfiche files for members in grades E-4

through E-6 contain relative standing and weighted factor scores.

Contains worksheets used to manually compute individual promotion

status (select/nonselect) for the Weighted Airman Promotion System for

those members not considered during the computerized selection process;

master listings for each specified promotion cycle reflecting all

members in the applicable grade and their specific status: Select,

nonselect, nonweighable, or ineligible; and listing of promotion

sequence numbers assigned to all selectees for a specific cycle.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;

delegation by; as implemented by Air Force Instruction 36-2608,

Military Personnel Records Systems; Air Force Instruction 36-2402,

Officer Evaluation System; Air Force Instruction 36-2403, Enlisted

Evaluation System; Air Force Manual 36-2622, Base Level Military

Personnel System; Air Force Instruction 36-2502, Promotion of Airmen,

and E.O. 9397.

Records technicians use the PRODART system to identify documents

missing from the United States Air Force Selection Records Group and to

account for documents received. Personnel technician use system to

produce statistical digest data for management analysis functions.

The AHPR are used by Promotion Branch as the master record of

promotion status for a specified cycle. Used to respond to inquiries

(including congressional inquiries), for Air Staff advisories to the

Air Force Board for Correction of Military Records, to manage the

Airman Promotion Program, to recreate promotion status, and to provide

statistical data for official use. Used to provide supplemental

promotion consideration and to research and/or correct promotion status

for a previous cycle.

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Department of the Air Force `Blanket Routine Uses' published at

the beginning of the Air Force's compilation of systems of records

notices apply to this system.

PRODART records are maintained in file server.

APHR are maintained in visible file binders/cabinets, in computers

and on computer output products, and on microfilm.

Retrieved by name or Social Security Number.

Records are accessed by custodian of the record system and by

person(s) responsible for servicing the record system in performance of

their official duties who are properly screened and cleared for need-

to-know. Records are stored in locked cabinets or secured building.

Those in computer storage devices are protected by computer system

software.

PRODART records are maintained until member is selected for

promotion to Chief Master Sergeant (E-9) or Colonel (0-6) or when

member is no longer on active duty.

AHPR are maintained for 10 years, computed from the date of the

original selection process. Manual computation work sheets are

maintained for one year and then select/nonselect data are listed on a

roster which is maintained for an additional nine years. After the

specified retention period, the records are destroyed by tearing into

pieces, shredding, pulping, macerating, or burning. Computer records

are destroyed by erasing, deleting or overwriting.

PRODART: Chief, Board Support Branch, Secretariat, Headquarters Air

Force Military Personnel Center, 550 C Street W, Randolph Air Force

Base, TX 78150-4703.

AHPR: Chief, Airman Promotion Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records

contains information on themselves should address written inquiries to

the Chief, Board Support Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703 for PRODART records, or to the

Chief, Board Support Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703 for AHPR records.

Individuals seeking to access records about themselves contained in

this system should address written requests to the Chief, Board Support

Branch, Selection Board Secretariat, Headquarters Air Force Military

Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-

4703 for PRODART records, or to the

Chief, Board Support Branch, Selection Board Secretariat,

Headquarters Air Force Military Personnel Center, 550 C Street W,

Randolph Air Force Base, TX 78150-4703 for AHPR records.

The Air Force rules for accessing records, and for contesting

contents and appealing initial agency determinations are published in

Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from

the system manager.

PRODART data is extracted from the master personnel files.

AHPR data is extracted from the active interim eligible file

(promotion file) which is a subsystem of the Personnel Data System.

None.

[FR Doc. 94-11875 Filed 05-16-94; 8:45 am]

BILLING CODE 5000-04-F