Records Schedules; Availability and Request for Comments

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records

Administration.

ACTION: Notice of availability of proposed records schedules; request

for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

publishes notice at least once monthly of certain Federal agency

requests for records disposition authority (records schedules). Records

schedules identify records of sufficient value to warrant preservation

in the National Archives of the United States. Schedules also authorize

agencies after a specified period to dispose of records lacking

administrative, legal, research, or other value. Notice is published

for records schedules that (1) propose the destruction of records not

previously authorized for disposal, or (2) reduce the retention period

for records already authorized for disposal. NARA invites public

comments on such schedules, as required by 44 USC 3303a(a).

DATES: Request for copies must be received in writing on or before

September 23, 1994. Once the appraisal of the records is completed,

NARA will send a copy of the schedule. The requester will be given 30

days to submit comments.

ADDRESSES: Address requests for single copies of schedules identified

in this notice to the Records Appraisal and Disposition Division (NIR),

National Archives and Records Administration, Washington, DC 20408.

Requesters must cite the control number assigned to each schedule when

requesting a copy. The control number appears in the parentheses

immediately after the name of the requesting agency.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create

billions of records on paper, film, magnetic tape, and other media. In

order to control this accumulation, agency record managers prepare

records schedules specifying when the agency no longer needs the

records and what happens to the records after this period. Some

schedules are comprehensive and cover all the records of an agency or

one of its major subdivisions. These comprehensive schedules provide

for the eventual transfer to the National Archives of historically

valuable records and authorize the disposal of all other records. Most

schedules, however, cover records of only one office or program or a

few series of records, and many are updates of previously approved

schedules. Such schedules also may include records that are designated

for permanent retention.

Destruction of records requires the approval of the Archivist of

the United States. This approval is granted after a thorough study of

the records that takes into account their administrative use by the

agency of origin, the rights of the Government and of private persons

directly affected by the Government's activities, and historical or

other value.

This public notice identifies the Federal agencies and their

subdivisions requesting disposition authority, includes the control

number assigned to each schedule, and briefly describes the records

proposed for disposal. The records schedule contains additional

information about the records and their disposition. Further

information about the disposition process will be furnished to each

requester.

Schedules Pending

1. Department of Agriculture--Animal and Plant Health Inspection

(N1-463-94-1). Routine and facilitative records for the improvement of

internal office operations.

2. Department of the Air Force (N1-AFU-94-9). Routine records of

closing bases.

3. U.S. Army (N1-AU-93-5). Administrative reports, statistics, and

individual case files accumulated in connection with the Exceptional

Family Member Program.

4. Department of the Army (N1-AU-94-7). Routine administrative

records pertaining to provisioning systems.

5. Department of the Army (N1-AU-94-9). Army reservists

reenlistment eligibility records.

6. Department of the Army (N1-AU-94-10). Routine and facilitative

records pertaining to management of the Army electromagnetic spectrum.

7. Department of the Army (N1-AU-94-11). Routine and facilitative

records relating to the maintenance of Army supplies and equipment.

8. Department of the Army (N1-AU-94-12). Routine and facilitative

records pertaining to surface transportation.

9. U.S. Army, Corps of Engineers (N1-AU-94-29). Routine

administrative application and testing records relating to wetlands

delineator certification.

10. U.S. Army, Corps of Engineers (N1-AU-94-31). Routine

administrative files relating to the issuance of civilian uniforms.

11. U.S. Department of Education, National Advisory Council on

Educational Research and Improvement (N1-441-94-3). Routine

administrative records.

12. Department of Justice, Bureau of Prisons (N1-129-92-2).

Fragmentary statistical reports.

13. Department of the Treasury, Internal Revenue Service (N1-58-94-

2). A reduction in the retention period for certified and registered

mail records for tax and non-tax related mail.

14. Department of the Treasury, Office of Thrift Supervision (N1-

483-93-13). Database and printouts for the Regulatory Plan System and

the Profile Data System.

15. National Foundation on the Arts and the Humanities, National

Endowment for the Arts (N1-288-94-2). General correspondence of the

Office of Policy, Planning and Research.

16. Railroad Retirement Board (N1-184-94-1). Grievant petitions and

related records.

17. Tennessee Valley Authority (N1-142-90-22). Correspondence files

for the Office of Corporate Services and Vice President Services.

18. Tennessee Valley Authority, energy function (N1-142-93-6).

Transmission line profile and substation contours and topo books.

Dated: August 1, 1994.

Trudy Huskamp Peterson,

Acting Archivist of the United States.

[FR Doc. 94-11320 Filed 8-8-94; 8:45 am]

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