Privacy Act of 1974; System of Records

SOCIAL SECURITY ADMINISTRATION

[Docket No. SSA-2018-0059]

Privacy Act of 1974; System of Records

AGENCY:

Social Security Administration (SSA).

ACTION:

Notice of a modified system of records.

SUMMARY:

In accordance with the Privacy Act, we are issuing public notice of our intent to modify our existing systems of records listed below under the System Name and Number section. This notice publishes details of the modification as set forth under the caption,

SUPPLEMENTARY INFORMATION

.

DATES:

This routine use is effective December 3, 2018. We invite public comment on the addition of this routine use. In accordance with 5 U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day period in which to submit comments. Therefore, please submit any comments by December 3, 2018.

ADDRESSES:

The public, OMB, and Congress may comment on this publication by writing to the Executive Director, Office of Privacy and Disclosure, Office of the General Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, or through the Federal e-Rulemaking Portal at

http://www.regulations.gov;

please reference docket number SSA-2018-0059. All comments we receive will be available for public inspection at the above address and we will post them to

http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT:

Elizabeth Boorstein, Government Information Specialist, Privacy Implementation Division, Office of Privacy and Disclosure, Office of the General Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, telephone: (410) 966-2824, email:

Elizabeth.Boorstein@ssa.gov.

SUPPLEMENTARY INFORMATION:

The Office of Management and Budget (OMB) Memorandum 17-12 (M-17-12), Preparing for and Responding to a Breach of Personally Identifiable Information (January 3, 2017) requires Federal agencies to publish a routine use in its systems of records that authorizes disclosure of records that may reasonably be needed by a Federal agency or Federal entity in connection with the response and remedial efforts in the event of a breach. The proposed routine use permits SSA to disclose records that may reasonably be needed by another Federal agency or Federal entity in its efforts to respond and remediate a breach of personally identifiable information. Such a routine use will serve to protect the interests of the people whose information is at risk by allowing SSA to assist another Federal agency or Federal entity to take appropriate steps to facilitate a timely and effective response to a confirmed or suspected breach. It will also help SSA improve its ability to prevent, minimize, or remedy any harm that may result from a compromise of data maintained in SSA's systems of records. Such a use is in the best interest of both the individual whose record is at issue and the public.

To satisfy the routine use requirements in OMB M-17-12, SSA is adding the following routine use to our Privacy Act systems of records:

1

1

Privacy Act systems of records that contain data protected under the Internal Revenue Code (IRC) will not contain this routine use as the IRC does not contain a provision that permits disclosure for this purpose.

To another Federal agency or Federal entity, when SSA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:

(a) responding to a suspected or confirmed breach; or

(b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

SYSTEM NAME AND NUMBER

SSA will establish the new routine use listed above in the following systems of records:

System No. and name

New routine use

Federal Register

citation No./

publication date

60-0003—Attorney Fee File

No. 10

71 FR 1803, 01/11/06.

72 FR 69723, 12/10/07.

60-0004—Working File of the Appeals Council

No. 8

74 FR 19620, 04/29/09.

60-0005—Administrative Law Judge Working File on Claimant Cases

No. 9

70 FR 60383, 10/17/09.

60-0006—Storage of Hearing Records: Tape Cassettes and Audiograph Discs

No. 9

71 FR 1805, 01/11/06.

72 FR 69723, 12/10/07.

60-0009—Hearings and Appeals Case Control System

No. 7

47 FR 45589, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0010—Hearing Office Tracking System of Claimant Cases

No. 7

71 FR 1806, 01/11/06.

72 FR 69723, 12/10/07.

60-0012—Listing and Alphabetical Name File (Folder) of Vocational Experts, Medical Experts And Other Health Care/Non-Health Care Professionals Experts (Medicare)

No. 10

76 FR 24557, 05/02/11.

60-0013—Records of Usage of Medical Experts, Vocational Experts, and Other Health Care/Non-Health Care Professionals Experts (Medicare)

No. 8

71 FR 1809, 01/11/06.

72 FR 69723, 12/10/07.

60-0014—Curriculum Vitae and Professional Qualifications of Medical Advisors, and Resumes of Vocational Experts

No. 9

47 FR 45589, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

72 FR 69723, 12/10/07.

60-0038—Employee Building Pass Files

No. 8

47 FR 45606, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

72 FR 69723, 12/10/07.

60-0040—Quality Review System

No. 14

47 FR 45606, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0042—Quality Review Case Files

No. 14

47 FR 45607, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0044—National Disability Determination Services

No. 12

71 FR 11810, 01/11/06.

72 FR 69723, 12/10/07.

60-0045—Black Lung Payment System

No. 17

52 FR 9543, 03/25/87.

59 FR 46439, 09/08/94.

60 FR 52948, 10/11/95.

72 FR 69723, 12/10/07.

60-0046—Disability Determination Service Consultant's File

No. 8

71 FR 1812, 01/11/06.

72 FR 69723, 12/10/07.

60-0050—Completed Determination Record—Continuing Disability Determinations

No. 11

71 FR 1814, 01/11/06.

72 FR 69723, 12/10/07.

60-0057—Quality Evaluation Data Records

No. 6

47 FR 45615, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0058—Master Files of Social Security Number Holders and SSN Applications

No. 50

75 FR 82121, 12/29/10.

78 FR 40542, 07/05/13.

79 FR 78780, 02/13/14.

83 FR 31250, 07/03/18.

83 FR 31252, 07/03/18.

60-0059-Earnings Recording and Self-Employment Income System

No. 35

71 FR 1819, 01/11/06.

78 FR 40542, 07/05/13.

60-0063—Resource Accounting System

No. 7

47 FR 45620, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0077—Congressional Inquiry File

No. 8

71 FR 1823, 01/11/06.

72 FR 69723, 12/10/07.

60-0078—Public Inquiry Correspondence File

No. 9

71 FR 1823, 01/11/06.

72 FR 69723, 12/10/07.

60-0089—Claims Folders System

No. 38

68 FR 15784, 04/01/03.

72 FR 69723, 12/10/07.

83 FR 31250, 07/03/18.

60-0090—Master Beneficiary Record

No. 43

71 FR 1829, 01/11/06.

72 FR 69723, 12/10/07.

78 FR 40542, 07/05/13.

83 FR 31250, 07/03/18.

83 FR 31252, 07/03/18.

60-0094—Recovery of Overpayments, Accounting and Reporting

No. 12

70 FR 49354, 08/23/05.

72 FR 69723, 12/10/07.

83 FR 31250, 07/03/18.

60-0103—Supplemental Security Income Record

No. 41

71 FR 1830, 01/11/06.

72 FR 69723, 12/10/07.

83 FR 31250, 07/03/18.

83 FR 31252, 07/03/18.

60-0104—Race and Ethnicity Collection System (RECS)

No. 10

74 FR 42727, 08/24/09.

60-0118—Non-Contributory Military Service Reimbursement System

No. 7

71 FR 1834, 01/11/06.

72 FR 69723, 12/10/07.

60-0159—Continuous Work History Sample (Statistics)

No. 6

47 FR 45643, 10/13/82.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0186—Civil Action Tracking System (CATS)

No. 7

70 FR 60383, 10/17/05.

72 FR 69723, 12/10/07.

60-0196—Disability Studies, Surveys, Records and Extracts (Statistics)

No. 5

57 FR 55265, 11/24/92.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0199—Extramural Surveys (Statistics)

No. 5

71 FR 1835, 01/11/06.

72 FR 69723, 12/10/07.

60-0200—Retirement and Survivors Studies, Surveys, Records and Extracts (Statistics)

No. 4

47 FR 45649, 10/13/82.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0202—Old Age, Survivors and Disability Beneficiary and Worker Records and Extracts (Statistics)

No. 6

47 FR 45650, 10/13/82.

69 FR 11693, 08/01/00.

69 FR 11693, 03/11/04.

72 FR 69723, 12/10/07.

60-0203—Supplemental Security Income Studies, Surveys, Records and Extracts (Statistics)

No. 5

47 FR 45651, 10/13/82.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0210—Record of Individuals Authorized Entry to Secured Automated Data Processing Area

No. 8

47 FR 51795, 11/17/85.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

72 FR 69723, 12/10/07.

60-0211—Beneficiary, Family and Household Surveys, Records and Extracts System (Statistics)

No. 6

48 FR 51693, 11/10/83.

65 FR 46997, 08/01/00.

69 FR 11693, 03/11/04.

72 FR 69723, 12/10/07.

60-0213—Quality Review of Hearing/Appellate Process

No. 9

47 FR 45655, 10/13/82.

48 FR 37526, 08/18/83.

51 FR 8243, 03/10/86.

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0214—Personal Identification Number File (PINFile)

No. 5

59 FR 46439, 09/08/94.

72 FR 69723, 12/10/07.

60-0218—Disability Insurance and Supplemental Security Income Demonstration Projects and Experiments System

No. 8

71 FR 1836, 01/11/06.

72 FR 69723, 12/10/07.

60-0219—Representative Disqualification/Suspension Information System

No. 18

75 FR 25904, 05/10/10.

80 FR 30969, 01/06/15.

60-0220—Kentucky Birth Records System

No. 6

52 FR 12084, 04/14/87.

59 FR 46439, 09/08/94.

72 FR 69723, 12/10/07.

60-0221—Vocational Rehabilitation Reimbursement Case Processing System

No. 11

71 FR 1840, 01/11/06.

72 FR 69723, 12/10/07.

60-0224—SSA-Initiated Personal Earnings and Benefit Estimate Statement (SIPEBES) History File

No. 8

59 FR 54004, 10/27/94.

72 FR 69723, 12/10/07.

60-0225—SSA Initiated Personal Earnings and Benefit Estimate Statement Address System for Certain Territories

No. 7

59 FR 54004, 10/27/94.

72 FR 69723, 12/10/07.

60-0228—Safety Management Information System (SSA Accident, Injury and Illness Reporting System)

No. 8

71 FR 1844, 01/11/06.

72 FR 69723, 12/10/07.

60-0230—Social Security Administration Parking Management Record System

No. 6

71 FR 1846, 01/11/06.

72 FR 69723, 12/10/07.

60-0231—Financial Transactions of SSA Accounting and Finance Offices

No. 20

71 FR 1847, 01/11/06.

72 FR 69723, 12/10/07.

60-0232—Central Registry of Individuals Doing Business With SSA (Vendor File)

No. 12

71 FR 1849, 01/11/06.

72 FR 69723, 12/10/07.

60-0234—Employee Assistance Program (EAP) Records

No. 8

71 FR 1851, 01/11/06.

72 FR 69723, 12/10/07.

60-0236—Employee Development Program Records

No. 14

71 FR 1853, 01/11/06.

72 FR 69723, 12/10/07.

60-0237—Employees' Medical Records

No. 9

71 FR 1854, 01/11/06.

72 FR 69723, 12/10/07.

60-0238—Pay, Leave and Attendance Records

No. 26

71 FR 1856, 01/11/06.

72 FR 69723, 12/10/07.

60-0239—Personnel Records in Operating Offices

No. 18

71 FR 1859, 01/11/06.

72 FR 69723, 12/10/07.

60-0241—Employee Suggestion Program Records New Routine Uses

No. 7

71 FR 1861, 01/11/06.

72 FR 69723, 12/10/07.

60-0244—Administrative Grievances Filed Under Part 771 of 5 CFR

No. 20

71 FR 1862, 01/11/06.

72 FR 69723, 12/10/07.

60-0245—Negotiated Grievance Procedure Records

No. 22

71 FR 1864, 01/11/06.

72 FR 69723, 12/10/07.

60-0250—Equal Employment Opportunity (EEO) Counselor and Investigator Personnel Records

No. 14

71 FR 1866, 01/11/06.

72 FR 69723, 12/10/07.

60-0255—Plans for Achieving Self-Support (PASS) Management Information System

No. 10

71 FR 1867, 01/11/06.

72 FR 69723, 12/10/07.

60-0259—Claims Under the Federal Tort Claims Act and Military Personnel and Civilian Employees' Claim Act

No. 9

71 FR 1869, 01/11/06.

72 FR 69723, 12/10/07.

60-0262—Attorney Applicant Files

No. 8

71 FR 1871, 01/11/06.

72 FR 69723, 12/10/07.

60-0268—Medicare Part B Buy-In Information System ..

No. 10

64 FR 10173, 03/02/99.

72 FR 69723, 12/10/07.

60-0269—Prisoner Update Processing System (PUPS)

No. 13

64 FR 11076, 03/08/99.

72 FR 69723, 12/10/07.

78 FR 40542, 07/05/13.

60-0270—Records of Individuals Authorized Entry into Secured Areas by Digital Lock Systems, Electronic Key Card Systems or Other Electronic Access Devices

No. 6

65 FR 77953, 12/13/00.

72 FR 69723, 12/10/07.

60-0273—Social Security Title VIII Special Veterans Benefits Claims Development and Management Information System

No. 16

65 FR 13803, 03/14/00.

65 FR 46997, 08/01/00.

72 FR 69723, 12/10/07.

60-0274—Litigation Docket and Tracking System

No. 12

71 FR 1872, 01/11/06.

72 FR 69723, 12/10/07.

60-0275—Civil Rights Complaints Filed by Members of the Public

No. 10

71 FR 1874, 01/11/06.

72 FR 69723, 12/10/07.

60-0276—Social Security Administration's (SSA's) Talking and Listening to Customers (TLC)

No. 7

65 FR 48272, 08/07/00.

72 FR 69723, 12/10/07.

60-0279—Social Security Administration's (SSA's) Mandate Against Red Tape (SMART)

No. 8

65 FR 49047, 08/10/00.

72 FR 69723, 12/10/07.

60-0280—SSA Administrative Sanctions

No. 7

65 FR 54595, 09/08/00.

72 FR 69723, 12/10/07.

60-0290—Social Security Administration's Customer PIN/Password (PPW) Master File System

No. 8

71 FR 1874, 01/11/06.

72 FR 69723, 12/10/07.

60-0295—Ticket-to-Work and Self-Sufficiency Program Payment Database

No. 9

66 FR 17985, 04/04/01.

72 FR 69723, 12/10/07.

60-0300—Ticket-to-Work Program Manager (PM) Management Information System

No. 9

66 FR 32656, 06/15/01.

72 FR 69723, 12/10/07.

60-0305—SSA Mass Transportation Subsidy Program System

No. 13

67 FR 44658, 07/03/02.

72 FR 69723, 12/10/07.

60-0310—Medicare Savings Programs Information System

No. 10

69 FR 17019, 03/31/04.

72 FR 69723, 12/10/07.

60-0315—Reasonable Accommodation for Persons with Disabilities (RAPD)

No. 12

70 FR 62157, 10/25/05.

72 FR 69723, 12/10/07.

60-0318—Representative Payee/Misuse Restitution Control System (RP/MRCS)

No. 11

70 FR 29547, 05/23/05.

72 FR 69723, 12/10/07.

83 FR 31250, 07/03/18.

60-0320—Electronic Disability Claim File (eDib)

No. 32

68 FR 71210, 12/22/03.

72 FR 69723, 12/10/07.

60-0321—Medicare Part D and Part D Subsidy File

No. 23

71 FR 42159, 07/25/06.

72 FR 69723, 12/10/07.

60-0325—Appointed Representatives File

No. 14

74 FR 51940, 10/08/09.

60-0328—National Docketing Management Information System (NDMIS)

No. 14

70 FR 34515, 06/14/05.

70 FR 36224, 06/22/05.

72 FR 69723, 12/10/07.

60-0330—eWork

No. 11

68 FR 45037, 09/15/03.

72 FR 69723, 12/10/07.

60-0340—Freedom of Information Act (FOIA) and Privacy Act Record Request and Appeal System

No. 11

81 FR 45352, 07/13/16.

60-0350—Visitor Intake Process/Customer Service Record (VIP/CSR) System

No. 9

72 FR 71470, 12/17/07.

60-0355—The Non-Attorney Representative Prerequisites Process File (NARPPF)

No. 12

69 FR 77823, 12/28/04.

72 FR 69723, 12/10/07.

60-0356—Administrative Law Judge/Public Alleged Misconduct Complaints (ALJ/PAMC)

No. 15

75 FR 8171, 02/23/10.

60-0360—Identity Protection Program (IPP) System

No. 12

73 FR 15828, 03/25/08.

60-0361—Identity Management System (IDMS)

No. 16

71 FR 64751, 11/03/06.

72 FR 69723, 12/10/07.

60-0362—Recordings of Service Operations

No. 13

73 FR 16408, 03/27/08.

60-0363—Call Detail Management Information Report ..

No. 13

71 FR 16408, 03/27/08.

60-0364—Service Operation Database

No. 13

73 FR 16408, 03/27/08.

60-0370—The Representative Payee and Beneficiary Survey Data System

No. 7

71 FR 16397, 03/31/06.

72 FR 69723, 12/10/07.

60-0371—Social Security Administration Unified Measurement System/Managerial Cost Accountability (SUMS/MCAS)

No. 13

73 FR 5619, 01/30/08.

60-0372—Economic Recovery List (ERL) Database

No. 13

75 FR 40014, 07/13/10.

60-0373—Repository of Electronic Authentication Data Master File

No. 9

75 FR 79065, 12/19/10.

60-0378—Requests for Accommodation from Members of the Public (RAMP)

No. 12

79 FR 34558, 06/17/14.

60-0380—Anti-Harassment & Hostile Work Environment Case Tracking and Records System

No. 14

81 FR 87119, 12/02/16.

SSA is not republishing the system of records notices in their entirety. Instead, SSA is republishing only the identification number, the name of the system of record, the number of the new routine use, and the issue of the

Federal Register

in which the system notice was last published in full, including the subsequent modification to the system of records notice's publication date and page number.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

SSA provides the address of the component and system manager responsible for each system in the

Federal Register

notice listed above.

SYSTEM MANAGER(S):

SSA provides the title, business address, and contact information of the agency official who is responsible for the system in the

Federal Register

notice listed above.

HISTORY:

SSA provides the citation to the last full

Federal Register

notice, as well as last subsequent modification notice to the system of records notice above.

In accordance with 5 U.S.C. 552a(r), SSA provided a report to OMB and Congress on this modification to our system of records.

Dated: August 16, 2018.

Mary Zimmerman,

Acting Executive Director, Office of Privacy and Disclosure, Office of the General Counsel.

[FR Doc. 2018-23905 Filed 10-31-18; 8:45 am]

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