Privacy Act of 1974; Proposed New Routine Use; System of Records

OFFICE OF PERSONNEL MANAGEMENT

Privacy Act of 1974; Proposed New Routine Use; System of Records

AGENCY:

U.S. Office of Personnel Management.

ACTION:

Notice to establish new Privacy Act routine use.

SUMMARY:

Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 552a, and Office of Management and Budget (OMB), Circular No. A-130, notice is given that the U.S. Office of Personnel Management proposes to modify all of its systems of records, as identified in the list below.

DATES:

Please submit any comments by August 17, 2015.

ADDRESSES:

The public, OMB, and the Congress are invited to submit any comments by mail or email to Mary Volz-Peacock, Information Management, Office of the Chief Information Officer, U.S. Office of Personnel Management, 1900 E Street NW., Washington, DC 20415-1000, or

recordsmanagement@opm.gov.

FOR FURTHER INFORMATION CONTACT:

Mary Volz-Peacock at 202-606-4942.

SUPPLEMENTARY INFORMATION:

The agency has modified all of its systems of records to include a new routine use that allows disclosure to appropriate persons and entities for purposes of response and remedial efforts in the event that there has been a breach of the data contained in the systems. This routine use will facilitate an effective response to a confirmed or suspected breach by allowing for disclosure to those individuals affected by the breach, as well as to others who are in a position to assist in the agency's response efforts, either by assisting in notification to affected individuals or otherwise playing a role in preventing, minimizing, or remedying harms from the breach.

In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is given a 30-day period in which to comment; and the OMB, which has oversight responsibility under the Privacy Act, requires a 40-day period in which to conclude its review of the systems. OPM has sought a waiver of the OMB 40-day review period, which the agency expects will be granted. Therefore, please submit any comments by August 17, 2015.

A description of the modification to the agency's systems of records is provided below. In accordance with 5 U.S.C. 552a(r), the agency has provided a report to OMB and the Congress.

U.S. Office of Personnel Management.

Katherine Archuleta,

Director.

U.S. Office of Personnel Management Privacy Act notices and citations follow. An asterisk (*) designates the last publication of the complete document in the

Federal Register

.

SORN

Title

FR No.

2013 statement

2013 OPM Statement of Routine Uses for OPM's Internal and Central Systems of Records

60 FR 63075.

CENTRAL-1

Civil Service Retirement and Insurance Records

73 FR 15013.*

64 FR 54930.

63 FR 45881.

60 FR 63075.

CENTRAL-2

Complaints and Inquiries Records

60 FR 63075.

CENTRAL-4

Inspector General Investigations Case File

60 FR 63075.

CENTRAL-5

Intergovernmental Personnel Act Assignment Records

64 FR 60249.*

60 FR 63075.

CENTRAL-6

Administrative Law Judge Application Records

60 FR 63075.

CENTRAL-7

Litigation and Claims Records

60 FR 63075.

CENTRAL-8

Privacy Act/Freedom of Information Act (PA/FOIA) Case Records

64 FR 53424.*

60 FR 63075.

vol. 58, no. 68, 4/12/1993.

CENTRAL-9

Personnel Investigations Records

75 FR 28307.*

60 FR 63075.

CENTRAL-10

Federal Executive Institute Program Participants Records

64 FR 59221.*

60 FR 63075.

CENTRAL-11

Presidential Management Fellows (PMF) Program Records

77 FR 61791.*

74 FR 42334.

60 FR 63075.

CENTRAL-13

Executive Personnel Records

64 FR 60247.*

60 FR 63075.

CENTRAL-14

Debarment or Suspension Records for Federal Employee Health Benefits

60 FR 63075.*

60 FR 39194.

CENTRAL-15

Health Claims Data Warehouse

78 FR 23313.*

76 FR 35050.

CENTRAL-16

Health Claims Disputes External Review Services

76 FR 70512.*

75 FR 56601.

CENTRAL-18

Federal Employees Health Benefits Program Claims Data Warehouse

76 FR 35052.

CENTRAL-X

Federal Competency Assessment Tool

72 FR 60396.

GOVT-1

General Personnel Records

77 FR 73694.*

76 FR 32997.

71 FR 35342.

65 FR 24732.

61 FR 36919.

GOVT-2

Employee Performance File System Records

71 FR 35342.*

65 FR 24732.

61 FR 36919.

GOVT-3

Records of Adverse Actions, Performance Based Reductions In Grade and Removal Actions, and Terminations of Probationers

71 FR 35342.*

65 FR 24732.

61 FR 36919.

GOVT-5

Recruiting, Examining and Placement Records

79 FR 16834.*

71 FR 35342.

65 FR 24732.

GOVT-6

Personnel Research and Test Validation Records

71 FR 35342.*

65 FR 24732.

61 FR 36919.

GOVT-7

Applicant Race, Sex, National Origin, and Disability Status Records

71 FR 35342.*

65 FR 24732.

61 FR 36919.

GOVT-9

File on Position Classification Appeals, Job Grading Appeals, Retained Grade or Pay Appeals, Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees

78 FR 60331.*

71 FR 35342.

65 FR 24732.

61 FR 36919.

GOVT-10

Employee Medical File Systems Records

75 FR 35099.*

71 FR 35342.

65 FR 24732.

Internal-1

Defense Mobilization Emergency Cadre Records

64 FR 72705.*

60 FR 63075.

Internal-2

Negotiated Grievance Procedure Records

60 FR 63075.

Internal-3

Security Officer Control Files

65 FR 14635.*

60 FR 63075.

Internal-4

Health Program Records

64 FR 51807.*

60 FR 63075.

Internal-5

Pay, Leave, and Travel Records

64 FR 61949.*

60 FR 63075.

Internal-6

Appeal and Administrative Review Records

60 FR 63075.

Internal-7

Complaints and Inquiries Records

60 FR 63075.

Internal-8

Employee Counseling Services Program Records

60 FR 63075.

Internal-9

Employee Locator Card Files (PDF file)

64 FR 51807.*

60 FR 63075.

Internal-10

Motor Vehicle Operator and Accident Report Records

60 FR 63075.

Internal-11

Administrative Grievance Records

60 FR 63075.

Internal-12

Telephone Call Detail Records

64 FR 54934.

Internal-13

Parking Program Records

65 FR 540.

Internal-14

Photo Identification and Visitor Access Control Records

64 FR 73108.

Internal-15

OPM Child Care Tuition Assistance Records

65 FR 30643.

Internal-16

Adjudications Officer Control Files

79 FR 30202.*

66 FR 42568.

Internal-17

Web-Enabled Voting Rights System (WEVRS)

71 FR 38190.

Internal-18

CyberCorps®: Scholarship For Service (SFS)

79 FR 42064.*

74 FR 42336.

Internal-19

Investigation Training Records

79 FR 8515.

Internal-20

Integrity Assurance Officer Control Files

80 FR 2447.

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses:

To appropriate agencies, entities, and persons when (1) OPM suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by OPM or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OPM's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

[FR Doc. 2015-17583 Filed 7-15-15; 8:45 am]

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