Privacy Act of 1974; System of Records

DEPARTMENT OF DEFENSE

U.S. Marine Corps

Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DoD.

ACTION: Amend Records Systems

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SUMMARY: The U.S. Marine Corps proposes to amend eight systems of

records notices in its inventory of record systems subject to the

Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on February

3, 2000 unless comments are received which result in a contrary

determination.

ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section,

Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-

1775.

FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008

or DSN 224-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices

for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, have been published in the Federal Register and are

available from the address above.

The proposed actions are not within the purview of subsection (r)

of the Privacy Act (5 U.S.C. 552a), as amended, which would require the

submission of a new or altered system report for each system. The

specific changes to the records systems being amended are set forth

below followed by the notices, as amended, published in their entirety.

Dated: December 28, 1999.

L. M. Bynum,

Alternate OSD Federal Register Liaison Officer, Department of Defense

MMN00021

System name:

Weapons Registration (February 22, 1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,

Headquarters, Marine Corps; and E.O. 9397 (SSN).'

* * * * *

Retention and disposal:

Delete entry and replace with `Record destroyed when member departs

command.'

* * * * *

MMN00021

System name:

Weapons Registration.

System location:

Organizational elements of the U.S. Marine Corps. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

All individuals, military or civilian, registered firearms or other

weapons with Provost Marshal.

All individuals who purchase a firearm or weapon at authorized

exchange activities.

Any individual who resides in government quarters who possesses

privately owned firearms.

Categories of records in the system:

Weapon registration cards, weapon permit cards, notification to

commanding officers of failure to register a firearm purchased at

authorized exchanges, exchange notification or firearm purchase. Such

records showing name, rank, Social Security Number, organization,

physical location of subject weapon, weapon description and such other

identifiable items required to comply with all federal, state, and

local weapons registration ordinances.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397

(SSN).

Purpose(s):

To provide a record of weapons registered to individuals on base to

ensure proper control of firearms/weapons and to monitor purchase and

disposition of firearms/weapons.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 292]]

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and electronic files.

Retrievability:

Name, Social Security Number, organization, caliber and gage of

weapon.

Safeguards:

Access provided on a need-to-know basis only. Locked and/or guarded

offices.

Retention and disposal:

Record destroyed when member departs command.

System manager(s) and address:

Commanding officer of the activity in question. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding officer of the activity in question. U.S. Marine

Corps official mailing addresses are incorporated into the Department

of the Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding officer of the activity in question. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Individual concerned, other records of activity, investigators,

witnesses and correspondents.

Exemptions claimed for the system:

None.

MMN00022

System name:

Vehicle Control System (February 22, 1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,

Headquarters, Marine Corps; and E.O. 9397 (SSN).'

* * * * *

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Delete second paragraph.

* * * * *

MMN00022

System name:

Vehicle Control System.

System location:

Organizational elements of the U.S. Marine Corps. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

All individuals that have motor vehicles, boats, or trailers

registered at a particular Naval installation or either a permanent or

temporary basis.

All individuals who apply for a Government Motor Vehicle Operator's

license.

All individuals who possess a Government Motor Vehicle Operator's

license with authority to operate government motor vehicles.

Categories of records in the system:

File contains records of each individual who has registered a

vehicle on the installation concerned to include decal data, insurance

information, state of registration and identification. File also

contains notations of traffic violations, citations, suspensions,

applications for government vehicle operator's I.D. card, operator

qualifications and record licensing examination and performance, record

of failures to qualify Government Motor Vehicle Operator's permit,

record of government motor vehicle and other vehicle accidents,

information on student driver training, and identification for parking

control.

Records of traffic violations, citations and suspensions. For

government motor vehicle operators: Application for vehicle operator's

I.D. card: Operator qualifications and record of licensing examination

and performance, record of failures Government Motor Vehicle Operator's

permit, record of issue of SF-46, Record of Government Motor Vehicle

accidents, standard Form 91 accident report, record of SF-46

suspensions/revocations, record of student driver's training.

Identification of parking control.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397

(SSN).

Purpose(s):

To provide a record of each individual who has registered a vehicle

on an installation to include a record on individuals authorized to

operate official government vehicles.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and electronic records.

Retrievability:

Name, Social Security Number, case number, organization, decal

number, state license plate number, vehicle description.

Safeguards:

Records are maintained in areas accessible only to authorized

personnel. Areas are locked during nonduty hours and buildings are

protected by security guards.

[[Page 293]]

Retention and disposal:

Records are maintained for one year after transfer or separation

from the installation concerned. Paper records are then destroyed and

records on magnetic tapes are erased.

System manager(s) and address:

Commanding officer of the activity in question. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding officer of the activity in question. U.S. Marine

Corps official mailing addresses are incorporated into the Department

of the Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Written requests should contain full name and Social Security

Number. Individuals visiting the installation concerned should provide

proper identification such as military identification, driver's license

or other suitable identification.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding officer of the activity in question. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Written requests should contain full name and Social Security

Number. Individuals visiting the installation should provide proper

identification.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Individual concerned, other records of the activity, investigators,

witnesses, correspondents.

Exemptions claimed for the system:

None.

MMN00036

System name:

Identification Card Control (February 22, 1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,

Headquarters, Marine Corps; and E.O. 9397 (SSN).'

* * * * *

Retrievability:

Delete entry and replace with `By name and/or Social Security

Number.'

Safeguards:

Delete entry and replace with `Records are maintained in areas

accessible only by authorized personnel.'

Retention and disposal:

Delete entry and replace with `Record destroyed two years from date

of closing entry.'

* * * * *

MMN00036

System name:

Identification Card Control.

System location:

All U.S. Marine Corps units.

Categories of individuals covered by the system:

Regular and Reserve Marines including retired and disability

retired and their dependents who have been issued an Identification

Card.

Categories of records in the system:

Log book contains name, rank, Social Security Number, and card

number, issue date, expiration date, signature of person card issued to

and signature of issuing person.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397

(SSN).

Purpose(s):

To provide a record of identification cards issued to military

members for accountability purposes.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

These records are kept in a log book.

Retrievability:

By name and/or Social Security Number of type of card issued.

Safeguards:

Records are maintained in areas accessible only by authorized

personnel.

Retention and disposal:

Record destroyed two years from date of closing entry.

System manager(s) and address:

Unit Commanders. U.S. Marine Corps official mailing addresses are

incorporated into the Department of the Navy's address directory,

published as an appendix to the Navy's compilation of systems of

records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to or visit the Unit Commanders. U.S. Marine Corps official mailing

addresses are incorporated into the Department of the Navy's address

directory, published as an appendix to the Navy's compilation of

systems of records notices.

Provide full name, Social Security Number, and military status.

Proof of identity may be established by military identification card or

DD 214 and driver's license.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to or visit

the Unit Commanders. U.S. Marine Corps official mailing addresses are

incorporated into the Department of the Navy's address directory,

published as an appendix to the Navy's compilation of systems of

records notices.

Provide full name, Social Security Number, and military status.

Proof of identity may be established by military identification card or

DD 214 and driver's license.

[[Page 294]]

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Officers Qualification Record/Service Record Book of individual

application for dependents privilege card, correspondence from

Headquarters, U.S. Marine Corps.

Exemptions claimed for the system:

None.

MMN00037

System name:

Library Patron File (February 22, 1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete entry and replace `5 U.S.C. 301, Departmental Regulation; 10

U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters,

Marine Corps; and E.O. Order 9397 (SSN).'

* * * * *

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Delete paragraphs two, three, and four.

* * * * *

Retrievability:

Delete entry and replace with `Alphabetically by last name for

paper records or by name or Social Security Number electronically.'

* * * * *

Retention and disposal:

Delete entry and replace with `Records are maintained for seven

years, based on library usage. After retention period, records are

deleted from database or destroyed.'

* * * * *

MMN00037

System name:

Library Patron File.

System location:

System is decentralized and is maintained at Marine Corps commands,

organizations and activities having libraries. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Categories of individuals covered by the system:

All active, reserve and retired military personnel, their

dependents, and others who are entitled to use and borrow material from

Marine Corps libraries.

Categories of records in the system:

The library patron file may contain the following information

pertinent to each individual: Name, rank, Social Security Number;

organization and organization address and phone number; home address

and home phone number; names and ages of dependents; title of materials

borrowed; date borrowed; date returned; and notation of monetary

settlement if borrowed material was lost or damaged.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulation; 10 U.S.C. 5013, Secretary of

the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. Order

9397 (SSN).

Purpose(s):

To provide a record of library patrons who are entitled to use and

borrow material from Marine Corps libraries.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and electronic files.

Retrievability:

Alphabetically by last name for paper records or by name or Social

Security Number electronically.

Safeguards:

Library is locked when not in use. Only authorized personnel have

access to records during working hours.

Retention and disposal:

Records are maintained for seven years, based on library usage.

After retention period, records are deleted from database or destroyed.

System manager(s) and address:

Commanding officer of activity maintaining Marine Corps libraries.

U.S. Marine Corps official mailing addresses are incorporated into the

Department of the Navy address directory, published as an appendix to

the Navy's compilation of systems of records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the library in question. U.S. Marine Corps official mailing

addresses are incorporated into the Department of the Navy's address

directory, published as an appendix to the Navy's compilation of

systems of records notices.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

commander of the Marine Corps command, organization or activity that

maintains the library in question.

Written requests for information should contain the full name of

the individual, Social Security Number, organization to which assigned

when library utilized, and current address.

For personal visits the individual should be able to provide

acceptable personal identification during normal hours of library

operation.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Information is obtained from individual concerned, library director

and library staff.

Exemptions claimed for the system:

None.

MMN00038

System name:

Amateur Radio Operator's File (February 22, 1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy;

[[Page 295]]

10 U.S.C. 5041, Headquarters, Marine Corps.'

* * * * *

Safeguards:

Delete entry and replace with `Records maintained in areas

accessible only by authorized personnel.'

* * * * *

MMN00038

System name:

Amateur Radio Operator's File.

System location:

Marine Corps activities.

Categories of individuals covered by the system:

All amateur radio operators who operate at Marine Corps activities.

Categories of records in the system:

File contains name, Federal Communications Center license number,

operating frequency, type of equipment and home address.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):

To provide a record of all amateur radio operators at Marine Corps

activities to ensure proper radio management by communications center

personnel.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records.

Retrievability:

Alphabetical by last name.

Safeguards:

Records maintained in areas accessible only by authorized

personnel.

Retention and disposal:

Destroyed upon departure from Marine Corps activity.

System manager(s) and address:

Commanding officer of activity concerned. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding Officer of activity concerned. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding Officer of activity concerned. U.S. Marine Corps official

mailing addresses are incorporated into the Department of the Navy's

address directory, published as an appendix to the Navy's compilation

of systems of records notices.

Written requests for information should contain the full name and

grade of the individual.

For personal visit, the individual should be able to provide valid

personal identification such as an employee badge, driver's license,

medicare card, etc.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Individual.

Exemptions claimed for the system:

None.

MMN00039

System name:

Citizen Band Radio Request and Authorization File (February 22,

1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete the entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,

Headquarters, Marine Corps.'

* * * * *

MMN00039

System name:

Citizen Band Radio Request and Authorization File.

System location:

Communication Electronics Office Marine Corps activities.

Categories of individuals covered by the system:

All personnel who desire to operate amateur/citizen band radios at

Marine Corps installations.

Categories of records in the system:

Amateur/Citizen Band Radio Operation Request and Authorization

Form.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):

To provide a record of individuals who have requested and are

authorized to operate amateur/citizen band radios.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records.

Retrievability:

By name of the individual..

Safeguards:

Located in a secure area that is manned on a 24-hour basis.

Retention and disposal:

Retained for one (1) year and if not renewed, the form is destroyed

by burning or shredding.

System manager(s) and address:

Commanding officer of activity in question. U.S. Marine Corps

official

[[Page 296]]

mailing addresses are incorporated into the Department of the Navy's

address directory, published as an appendix to the Navy's compilation

of systems of records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the Commanding officer of activity in question. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

Commanding officer of activity in question. U.S. Marine Corps official

mailing addresses are incorporated into the Department of the Navy's

address directory, published as an appendix to the Navy's compilation

of systems of records notices.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Individual requester and Communication Electronics Officer.

Exemptions claimed for the system:

None.

MMN00040

System name:

Individual Training Records/Training Related Matters (February 22,

1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete the entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5041,

Headquarters, Marine Corps; and E.O. 9397 (SSN).'

* * * * *

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Delete paragraphs two, three, and four.

Storage:

Delete entry and replace with `Paper and electronics records.'

Retrievability:

Delete the entry and replace with `By name and Social Security

Number.'

* * * * *

MMN00040

System name:

Individual Training Records/Training Related Matters.

System location:

System is decentralized and maintained at all Marine Corps

commands, organizations and activities, Regular and Reserve. U.S.

Marine Corps official mailing addresses are incorporated into the

Department of the Navy's address directory, published as an appendix to

the Navy's compilation of systems of records notices.

Categories of individuals covered by the system:

All military personnel assigned, attached to or serving with a

Marine Corps command, activity or organization to include recruit

training, formal military schools, operational units and training

facilities.

Categories of records in the system:

The individual training record may contain the following

information pertinent to each individual: Name, rank, Social Security

Number, age, sex, military occupational specialty or specialties, date

joined unit, date of end of active service, date of birth, proficiency

and conduct scores, physical fitness test scores, rifle and pistol

qualification scores, gas mask size, blood type, leadership

proficiency, military school and correspondence course records and

results, special training qualifications, weight and physical

characteristics, medical record extracts addressing weight control and

physical fitness, human relations training experience, troop

information exposure, general military subject test results, water

survival qualification, instructor qualifications, specialized

equipment qualification, personal counseling records, foreign language

qualifications, inspection results, etc.

In the case of recruit training, special data as reflects remedial

training, counseling, weakness or excellence, recruit questionnaires

and reading evaluations may be included.

For personnel attending formal schools, evaluation information and

data reflecting successful completion or termination for cause may be

included.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy, 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397

(SSN).

Purpose(s):

To provide a record of all training received by members on active

duty in the Marine Corps.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and electronics records.

Retrievability:

By name and Social Security Number.

Safeguards:

Records are retained in controlled access areas and handled by

trained and cleared personnel on a strict `need-to-know' basis.

Retention and disposal:

Files are retained during the period the individual is assigned to

the activity maintaining the record. Upon transfer of the individual

concerned, records are transferred with the individual or destroyed.

In the case of drill instructor or recruit records, records are

maintained for four years after departure of individual, then

destroyed.

System manager(s) and address:

The Commandant of the Marine Corps, Headquarters, U.S. Marine

Corps, Washington, DC 20380-1775.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the commander of the Marine Corps command, organization or activity

to which the individual is assigned for duty or training. U.S. Marine

Corps official mailing addresses are incorporated into the Department

of the

[[Page 297]]

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

commander of the command, organization or activity to which assigned

for duty or training. U.S. Marine Corps official mailing addresses are

incorporated into the Department of the Navy's address directory,

published as an appendix to the Navy's compilation of systems of

records notices.

Written requests should contain name, rank, Social Security Number

and dates assigned to the activity addressed. In cases where individual

attended a formal school, name of course and course number should be

included if available.

Personal visits may be made to the activity in question any normal

work day between 8 a.m. - 4:30 p.m. For personal visits individual

should be able to provide valid personal identification.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

Record source categories:

Training performance, evaluations, on-the-job performance

evaluations, individual and instructor evaluations, individual service

records, Manpower Management System, test and inspection results and

training correspondence addressing individual concerned.

Exemptions claimed for the system:

None.

MTE00001

System name:

Telephone Billing/Accounting File (February 22, 1993, 58 FR 10630).

Changes:

* * * * *

Authority for maintenance of the system:

Delete the entry and replace with `5 U.S.C. 301, Departmental

Regulations; 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5041,

Headquarters, and E.O. 9397 (SSN).'

* * * * *

Storage:

Delete the entry and replace with `Paper and electronic records.'

* * * * *

MTE00001

System name:

Telephone Billing/Accounting File.

System location:

All Marine Corps activities maintaining telephone accounts.

Categories of individuals covered by the system:

All military personnel, civilian contractors, concessions, and

Marine Corps sponsored activities that are provided unofficial

government telephone service.

Categories of records in the system:

Files contain name, Social Security Number, grade, military

address, telephone number assigned to individuals in the system,

civilian contractor's business address and business telephone numbers,

ledger of itemized telephone service charges and payments, receipted

bills, requests for service, account number, addressograph plate, cash

collections vouchers for telephone deposits, and routine

correspondence.

Authority for maintenance of the system:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary

of the Navy, 10 U.S.C. 5041, Headquarters, and E.O. 9397 (SSN).

Purpose(s):

To provide a record amounts owed and paid for telephone services at

Marine Corps activities. The file is also used as a telephone directory

service except for numbers unlisted.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records or information contained

therein may specifically be disclosed outside the DoD as a routine use

pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Marine

Corp's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper and electronic records.

Retrievability:

Information accessed and retrieved by name, address or telephone

number.

Safeguards:

Records are maintained in an area accessible only to authorized

personnel and are under constant supervision. The building is locked

during non-working hours and someone is on duty 24 hours a day.

Retention and disposal:

Records remain active until individual leaves the Marine Corps

activity concerned. Records are then transferred to an inactive file

for four years and then destroyed.

System manager(s) and address:

Commanding Officer of activity concerned. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Notification procedure:

Individuals seeking to determine whether information about

themselves is contained in this system should address written inquiries

to the command to which an individual is assigned for duty. U.S. Marine

Corps official mailing addresses are incorporated into the Department

of the Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Record access procedures:

Individuals seeking access to information about themselves

contained in this system should address written inquiries to the

command to which an individual is assigned for duty. U.S. Marine Corps

official mailing addresses are incorporated into the Department of the

Navy's address directory, published as an appendix to the Navy's

compilation of systems of records notices.

Written requests should include name and Social Security Number and

address.

For personal visits, the individual should be able to provide the

proper military or civilian identification.

Contesting record procedures:

The USMC rules for contesting contents and appealing initial agency

determinations are published in Secretary of the Navy Instruction

5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained

from the system manager.

[[Page 298]]

Record source categories:

Application of the individual desiring telephone service in

government housing aboard the activity.

Exemptions claimed for the system:

None.

[FR Doc. 00-52 Filed 1-3-00; 8:45 am]

BILLING CODE 5001-10-F