Bulletin No. 1997–42
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Bulletin No. 1997–42
October 20, 1997
Internal Revenue
bulletin
HIGHLIGHTS
OF THIS ISSUE
These synopses are intended only as aids to the reader in
identifying the subject matter covered. They may not be
relied upon as authoritative interpretations.
INCOME TAX
Rev. Rul. 97–43, page 00.
Announcement 97–104, page 00.
A list is provided of organizations now classified as private
foundations.
LIFO; price indexes; department stores. The August
1997 Bureau of Labor Statistics price indexes are accepted
for use by department stores employing the retail inventory
and last-in, first-out inventory methods for valuing inventories
for tax years ended on, or with reference to, August 31,
1997.
A list is provided of organizations that no longer qualify as
organizations for which contributions are deductible under
section 170 of the Code.
T.D. 8731, page 00.
EXCISE TAX
Final and temporary regulations under section 42 of the
Code relate to the application of the low-income housing tax
credit to certain federal rental assistance programs.
Rev. Proc. 97–46, page 00.
T.D. 8732, page 00.
Final regulations under section 42 of the Code provide rules
for determining the treatment of low-income housing units.
EXEMPT ORGANIZATIONS
REG–246250–96, page 00.
This proposed regulation relates to the public disclosure
requirements of section 6104(e) of the Code. A public hearing will be held on February 4, 1998.
Announcement 97–105, page 00.
Rural airports. This procedure contains a list of “rural airports,” as defined in section 4261(e)(1)(B) of the Code, for
purposes of computing the tax on air transportation. The
procedure also provides guidance on how to calculate the
tax where at least one segment of multiple segment domestic transportation does not begin or end at a rural airport.
ADMINISTRATIVE
Rev. Proc. 97–47, page 00.
This procedure sets forth the requirements of the Form 941
Electronic Filing (ELF) Program under which a taxpayer that
is a Reporting Agent may electronically file Form 941,
Employer’s Quarterly Federal Tax Return.
Finding Lists begin on page 00.
Announcement of Disbarments and Suspensions begins on page 00.
Department of the Tr e a s u r y
Internal Revenue Service
Mission of the Service
ucts and services; and perform in a manner warranting
the highest degree of public confidence in our integrity, efficiency, and fairness.
The purpose of the Internal Revenue Service is to collect
the proper amount of tax revenue at the least cost; serve
the public by continually improving the quality of our prod-
Statement of Principles
of Internal Revenue
Tax Administration
The Service also has the responsibility of applying and
administering the law in a reasonable, practical manner.
Issues should only be raised by examining officers when
they have merit, never arbitrarily or for trading purposes.
At the same time, the examining officer should never hesitate to raise a meritorious issue. It is also important that
care be exercised not to raise an issue or to ask a court to
adopt a position inconsistent with an established Service
position.
The function of the Internal Revenue Service is to administer the Internal Revenue Code. Tax policy for raising revenue
is determined by Congress.
With this in mind, it is the duty of the Service to carry out that
policy by correctly applying the laws enacted by Congress;
to determine the reasonable meaning of various Code provisions in light of the Congressional purpose in enacting them;
and to perform this work in a fair and impartial manner, with
neither a government nor a taxpayer point of view.
Administration should be both reasonable and vigorous. It
should be conducted with as little delay as possible and
with great courtesy and considerateness. It should never
try to overreach, and should be reasonable within the
bounds of law and sound administration. It should, however, be vigorous in requiring compliance with law and it
should be relentless in its attack on unreal tax devices and
fraud.
At the heart of administration is interpretation of the Code. It
is the responsibility of each person in the Service, charged
with the duty of interpreting the law, to try to find the true
meaning of the statutory provision and not to adopt a
strained construction in the belief that he or she is “protecting the revenue.” The revenue is properly protected only
when we ascertain and apply the true meaning of the statute.
2
Introduction
The Internal Revenue Bulletin is the authoritative instrument
of the Commissioner of Internal Revenue for announcing official rulings and procedures of the Internal Revenue Service
and for publishing Treasury Decisions, Executive Orders, Tax
Conventions, legislation, court decisions, and other items of
general interest. It is published weekly and may be obtained
from the Superintendent of Documents on a subscription
basis. Bulletin contents of a permanent nature are consolidated semiannually into Cumulative Bulletins, which are sold
on a single-copy basis.
dures must be considered, and Service personnel and others concerned are cautioned against reaching the same conclusions in other cases unless the facts and circumstances
are substantially the same.
The Bulletin is divided into four parts as follows:
Part I.—1986 Code.
This part includes rulings and decisions based on provisions
of the Internal Revenue Code of 1986.
It is the policy of the Service to publish in the Bulletin all substantive rulings necessary to promote a uniform application
of the tax laws, including all rulings that supersede, revoke,
modify, or amend any of those previously published in the
Bulletin. All published rulings apply retroactively unless otherwise indicated. Procedures relating solely to matters of internal management are not published; however, statements
of internal practices and procedures that affect the rights
and duties of taxpayers are published.
Part II.—Treaties and Tax Legislation.
This part is divided into two subparts as follows: Subpart A,
Tax Conventions, and Subpart B, Legislation and Related
Committee Reports.
Part III.—Administrative, Procedural, and Miscellaneous.
To the extent practicable, pertinent cross references to
these subjects are contained in the other Parts and Subparts. Also included in this part are Bank Secrecy Act Administrative Rulings. Bank Secrecy Act Administrative Rulings
are issued by the Department of the Treasury’s Office of the
Assistant Secretary (Enforcement).
Revenue rulings represent the conclusions of the Service on
the application of the law to the pivotal facts stated in the
revenue ruling. In those based on positions taken in rulings
to taxpayers or technical advice to Service field offices,
identifying details and information of a confidential nature
are deleted to prevent unwarranted invasions of privacy and
to comply with statutory requirements.
Part IV.—Items of General Interest.
With the exception of the Notice of Proposed Rulemaking
and the disbarment and suspension list included in this part,
none of these announcements are consolidated in the Cumulative Bulletins.
Rulings and procedures reported in the Bulletin do not have
the force and effect of Treasury Department Regulations,
but they may be used as precedents. Unpublished rulings
will not be relied on, used, or cited as precedents by Service
personnel in the disposition of other cases. In applying published rulings and procedures, the effect of subsequent legislation, regulations, court decisions, rulings, and proce-
The first Bulletin for each month includes a cumulative index
for the matters published during the preceding months.
These monthly indexes are cumulated on a quarterly and
semiannual basis, and are published in the first Bulletin of the
succeeding quarterly and semiannual period, respectively.
The contents of this publication are not copyrighted and may be reprinted freely.Acitation of the Internal Revenue Bulletin as the source would be appropriate.
For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.
3
Part I. Rulings and Decisions Under the Internal Revenue Code of 1986
Section 42.—Low-Income
Housing Credit
Explanation of Revisions and Summary
of Comments
26 CFR 1.42–15: Available unit rule.
The general rule in section 42(g)(2)(D)(i) provides that if the income of an
occupant of a low-income unit increases
above the income limitation applicable
under section 42(g)(1), the unit continues
to be treated as a low-income unit. This
general rule only applies if the occupant’s
income initially met the income limitation
and the unit continues to be rent-restricted. Section 42(g)(2)(D)(ii), however, provides an exception to the general
rule in section 42(g)(2)(D)(i). Under this
exception, the unit ceases being treated as
a low-income unit when two conditions
occur. The first condition is that the occup a n t ’s income increases above 140 percent of the income limitation applicable
under section 42(g)(1), or above 170 percent for a deep rent skewed project described in section 142(d)(4)(B) (applicable income limitation). When this occurs,
the unit becomes an over-income unit.
The second condition is that a new occupant, whose income exceeds the applicable income limitation (nonqualified resident), occupies any residential unit in the
building of a comparable or smaller size
(comparable unit).
T.D. 8732
DEPARTMENT OF THE TREASURY
Internal Revenue Service
26 CFR Part 1
Available Unit Rule
A G E N C Y: Internal Revenue Service
(IRS), Treasury.
ACTION: Final regulations.
S U M M A RY: This document contains
final regulations concerning the treatment
of low-income housing units in a building
that are occupied by individuals whose incomes increase above 140 percent of the
income limitation applicable under section 42(g)(1). These regulations aff e c t
owners of those buildings who claim the
low-income housing tax credit.
D ATES: These regulations are eff e c t i v e
September 26, 1997.
For dates of applicability of these regulations, see §1.42–15(i).
FOR FURTHER INFORMATION CONTACT: David Selig, (202) 622-3040 (not
a toll-free number).
SUPPLEMENTARYINFORMATION:
Background
On May 30, 1996, the IRS published a
notice of proposed rulemaking in the Federal Register (PS–29–95 at 61 FR 27036
[1997–1 C.B. 862]) proposing amendments to the Income Tax Regulations (26
CFR part 1) under section 42(g)(2)(D) of
the Internal Revenue Code. A p u b l i c
hearing was scheduled for September 17,
1996, pursuant to a notice of public hearing published simultaneously with the notice of proposed rulemaking. However,
the IRS received no requests to speak at
the public hearing, and no public hearing
was held. Written comments responding
to the notice were received. After consideration of all the comments, the proposed
regulations are adopted as revised by this
Treasury decision.
October 20, 1997
Rules and Definitions
One commentator suggested that the
available unit rule under the proposed
regulations did not clearly indicate
whether the aggregate income of all occupants of a unit is taken into account. Accordingly, the final regulations clarify that
an over-income unit means a low-income
unit in which the aggregate income of the
occupants of the unit increases above 140
percent of the applicable income limitation under section 42(g)(1), or above 170
percent of the applicable income limitation for deep rent skewed projects described in section 142(d)(4)(B).
Commentators requested that the final
regulations specify whether a comparable
unit is measured by floor space or number
of bedrooms. The final regulations provide that a comparable unit must be measured by the same method the taxpayer
used to determine qualified basis for the
credit year in which the comparable unit
became available.
4
Some commentators stated that the provision in the proposed regulations that all
available comparable units (not just the
“next available” unit) must be rented to
qualified residents to continue treating an
over-income unit as a low-income unit is
inconsistent with the title of section
42(g)(2)(D)(ii). Although the title of that
provision uses the term next available
unit, the text of the rule provides that if
any available comparable unit is occupied
by a nonqualified resident, the over- i ncome unit ceases to be treated as a low-income unit. This means that if a building
has more than one over-income unit, renting any available comparable unit (a comparably sized or smaller unit) to a qualified resident preserves the status of all
o v e r-income units as low-income units.
S i m i l a r l y, if any available comparable
unit is rented to a nonqualified resident,
all over-income units for which the available unit was a comparable unit lose their
status as low-income units; thus, comparably sized or larger over-income units
would lose their status as low-income
units. In operation, this means that the
owner must continue to rent any available
comparable unit to a qualified resident
until the percentage of low-income units
in a building (excluding the over-income
units) is equal to the percentage of low-income units on which the credit is based.
At that point, failure to maintain the overincome units as low-income units has no
immediate significance. (However, the
failure to maintain an over-income unit as
a low-income unit may affect the owner’s
decision of whether or not to rent a particular available unit at market rate at a later
time.) Consequently, the final regulations
provide that all available comparable
units in the building, not only the next
available comparable unit, must be rented
to qualified residents to retain the low-income status of the over-income units.
Application of Rules on a Building by
Building Basis
The proposed regulations provide that
in a project containing more than one
low-income building, the available unit
rule applies separately to each building.
Some commentators suggested that the
regulations should permit residents of
o v e r-income units to move to available
1997–42 I.R.B.
units in different buildings within the
same low-income housing project without
violating the available unit rule. However, because the requirements under section 42 must be satisfied on a building by
building basis, the final regulations provide that the available unit rule only permits a current resident to move to another
unit within the same building of a low-income housing project.
In addition, in response to requests
from several commentators, the final regulations make clear that when a current
resident moves to a different unit within
the same low-income building, the units
exchange status. (See example 2 of
§1.42–15(g) of the proposed regulations
and §1.42–15(h) of the final regulations.)
Thus, the newly occupied unit adopts the
status of the vacated unit, and the vacated
unit assumes the status the newly occupied unit had immediately prior to its occupancy by the qualifying residents.
Timing Issues
The methods of committing rental units
to tenants varies in different jurisdictions.
H o w e v e r, it is a common rental practice
to have some form of preliminary reservation for a unit prior to the date on which a
lease is signed or the unit is occupied.
Thus, several commentators have requested clarification that once a unit is reserved for a prospective tenant, it is no
longer treated as available for purposes of
the available unit rule. A c c o r d i n g l y, the
final regulations provide that a unit is not
available for purposes of the available
unit rule when the unit is no longer available for rent due to a reservation that is
binding under local law.
F i n a l l y, financing arrangements using
obligations that purport to be exempt facility bonds under section 142 must meet
the requirements of sections 103 and 141
through 150 for interest on the obligations
to be excluded from gross income under
section 103(a). The requirements under
section 142(d) may differ from those
under section 42. A c c o r d i n g l y, the final
regulations provide that the rules under
the final regulations are not intended as an
interpretation of the applicable rules
under section 142.
Special Analyses
It has been determined that this Tr e asury decision is not a significant regula-
1997–42 I.R.B.
tory action as defined in EO 12866.
Therefore, a regulatory assessment is not
required. It also has been determined that
section 553(b) of the Administrative Procedure Act (5 U.S.C. chapter 5) does not
apply to these regulations, and, because
these regulations do not impose on small
entities a collection of information requirement, the Regulatory Flexibility Act
(5 U.S.C. chapter 6) does not apply.
Therefore, a Regulatory Flexibility
Analysis is not required. Pursuant to section 7805(f) of the Internal Revenue
Code, the notice of proposed rulemaking
preceding these regulations was submitted to the Chief Counsel for Advocacy of
the Small Business Administration for
comment on its impact on small business.
Drafting Information
The principal author of these regulations
is David Selig, Office of the A s s i s t a n t
Chief Counsel (Passthroughs and Special
Industries), IRS. However, other personnel from the IRS and Treasury Department
participated in their development.
*
*
*
*
*
Adoption of Amendments to the
Regulations
Accordingly, 26 CFR part 1 is amended
as follows:
PART 1—INCOME TAXES
Paragraph 1. The authority citation for
part 1 is amended by adding an entry in
numerical order to read as follows:
Authority: 26 U.S.C. 7805 * * *
Section 1.42-15 is also issued under 26
U.S.C. 42(n); * * *
Par. 2. Section 1.42-15 is added to read
as follows:
§1.42–15 Available unit rule.
(a) Definitions. The following definitions apply to this section:
Applicable income limitation means the
limitation applicable under section
42(g)(1) or, for deep rent skewed projects
described in section 142(d)(4)(B), 40 percent of area median gross income.
Available unit ru l e means the rule in
section 42(g)(2)(D)(ii).
Comparable unit means a residential
unit in a low-income building that is comparably sized or smaller than an over-in-
5
come unit or, for deep rent skewed projects described in section 142(d)(4)(B),
any low-income unit. For purposes of determining whether a residential unit is
comparably sized, a comparable unit must
be measured by the same method used to
determine qualified basis for the credit
year in which the comparable unit became
available.
Current resident means a person who is
living in the low-income building.
Low-income unit is defined by section
42(i)(3)(A).
Nonqualified resident means a new occupant or occupants whose aggregate income exceeds the applicable income limitation.
Over-income unit means a low-income
unit in which the aggregate income of the
occupants of the unit increases above 140
percent of the applicable income limitation under section 42(g)(1), or above 170
percent of the applicable income limitation for deep rent skewed projects described in section 142(d)(4)(B).
Qualified re s i d e n t means an occupant
either whose aggregate income (combined with the income of all other occupants of the unit) does not exceed the applicable income limitation and who is
otherwise a low-income resident under
section 42, or who is a current resident.
(b) General section 42(g)(2)(D)(i) rule.
Except as provided in paragraph (c) of
this section, notwithstanding an increase
in the income of the occupants of a lowincome unit above the applicable income
limitation, if the income of the occupants
initially met the applicable income limitation, and the unit continues to be rentrestricted—
(1) The unit continues to be treated as a
low-income unit; and
(2) The unit continues to be included in
the numerator and the denominator of the
ratio used to determine whether a project
satisfies the applicable minimum setaside requirement of section 42(g)(1).
(c) E x c e p t i o n . A unit ceases to be
treated as a low-income unit if it becomes
an over-income unit and a nonqualified
resident occupies any comparable unit
that is available or that subsequently becomes available in the same low-income
building. In other words, the owner of a
low-income building must rent to qualified residents all comparable units that are
available or that subsequently become
October 20, 1997
available in the same building to continue
(h) Examples. The following examples
treating the over-income unit as a low-in- illustrate this section:
come unit. Once the percentage of lowExample 1. This example illustrates noncompliincome units in a building (excluding the ance with the available unit rule in a low-income
over-income units) equals the percentage building containing three over-income units. On
of low-income units on which the credit is January 1, 1998, a qualified low-income housing
based, failure to maintain the over-income project, consisting of one building containing ten
units as low-income units has no immedi- identically sized residential units, received a housing credit dollar amount allocation from a state
ate significance. The failure to maintain housing credit agency for five low-income units.
the over-income units as low-income By the close of 1998, the first year of the credit peunits, however, may affect the decision of riod, the project satisfied the minimum set-aside rewhether or not to rent a particular avail- quirement of section 42(g)(1)(B). Units 1, 2, 3, 4,
able unit at market rate at a later time. A and 5 were occupied by individuals whose incomes
did not exceed the income limitation applicable
unit is not available for purposes of the under section 42(g)(1) and were otherwise low-inavailable unit rule when the unit is no come residents under section 42. Units 6, 7, 8, and
longer available for rent due to contrac- 9 were occupied by market-rate tenants. Unit 10
tual arrangements that are binding under was vacant. To avoid recapture of credit, the prolocal law (for example, a unit is not avail- ject owner must maintain five of the units as low-income units. On November 1, 1999, the certificates
able if it is subject to a preliminary reser- of annual income state that annual incomes of the
vation that is binding on the owner under individuals in Units 1, 2, and 3 increased above 140
local law prior to the date a lease is signed percent of the income limitation applicable under
section 42(g)(1), causing those units to become
or the unit is occupied).
(d) Effect of current resident moving o v e r-income units. On November 30, 1999, Units 8
9 became vacant. On December 1, 1999, the
within building. When a current resident and
project owner rented Units 8 and 9 to qualified resimoves to a different unit within the build- dents who were not current residents at rates meeting, the newly occupied unit adopts the ing the rent restriction requirements of section
status of the vacated unit. Thus, if a cur- 42(g)(2). On December 31, 1999, the project owner
rent resident, whose income exceeds the rented Unit 10 to a market-rate tenant. Because
applicable income limitation, moves from Unit 10, an available comparable unit, was leased to
a market-rate tenant, Units 1, 2, and 3 ceased to be
an over-income unit to a vacant unit in the treated as low-income units. On that date, Units 4,
same building, the newly occupied unit is 5, 8, and 9 were the only remaining low-income
treated as an over-income unit. The va- units. Because the project owner did not maintain
cated unit assumes the status the newly five of the residential units as low-income units, the
occupied unit had immediately before it qualified basis in the building is reduced, and credit
must be recaptured. If the project owner had rented
was occupied by the current resident.
Unit 10 to a qualified resident who was not a cur(e) Available unit rule applies sepa - rent resident, eight of the units would be low-inrately to each building in a project. In a come units. At that time, Units 1, 2, and 3, the overproject containing more than one low-in- income units, could be rented to market-rate tenants
come building, the available unit rule ap- because the building would still contain five low-income units.
plies separately to each building.
Example 2. This example illustrates the provi(f) Result of noncompliance with avail - sions of paragraph (d) of this section. A low-inable unit rule. If any comparable unit that come project consists of one six-floor building.
is available or that subsequently becomes The residential units in the building are identically
available is rented to a nonqualified resi- sized. The building contains two over-income units
on the sixth floor and two vacant units on the first
dent, all over-income units for which the f l o o r. The project owner, desiring to maintain the
available unit was a comparable unit o v e r-income units as low-income units, wants to
within the same building lose their status rent the available units to qualified residents. J, a
as low-income units; thus, comparably resident of one of the over-income units, wishes to
sized or larger over-income units would occupy a unit on the first floor. J’s income has recently increased above the applicable income limilose their status as low-income units.
tation. The project owner permits J to move into
(g) Relationship to tax-exempt bond one of the units on the first floor. Despite J’s inprovisions. Financing arrangements that come exceeding the applicable income limitation, J
purport to be exempt-facility bonds under is a qualified resident under the available unit rule
section 142 must meet the requirements because J is a current resident of the building. T h e
unit newly occupied by J becomes an over- i n c o m e
of sections 103 and 141 through 150 for unit
under the available unit rule. The unit vacated
interest on the obligations to be excluded by J assumes the status the newly occupied unit had
from gross income under section 103(a). immediately before J occupied the unit. The overThis section is not intended as an interpre- income units in the building continue to be treated
as low-income units.
tation under section 142.
October 20, 1997
6
(i) Effective date. This section applies
to leases entered into or renewed on and
after September 26, 1997.
Michael P. Dolan,
Acting Commissioner of
Internal Revenue.
Approved August 28, 1997.
Donald C. Lubick,
Acting Assistant Secretary of
the Treasury.
(Filed by the Office of the Federal Register on September 25, 1997, 8:45 a.m., and published in the
issue of the Federal Register for September 26,
1997, 62 F.R. 50503)
26 CFR 1.42–16: Eligible basis reduced by federal
grants.
T.D. 8731
DEPARTMENT OF THE TREASURY
Internal Revenue Service
26 CFR Part 1
Section 42(d)(5) Federal Grants
A G E N C Y: Internal Revenue Service
(IRS), Treasury.
ACTION: Final and temporary regulations.
S U M M A RY: This document contains
final regulations with respect to the lowincome housing tax credit relating to the
application of section 42(d)(5) to certain
rental assistance programs under section
42(g)(2)(B)(i). The regulations clarify
that certain types of federal rental assistance payments do not result in a reduction in the eligible basis of a low-income
housing building. DATES: These regulations are effective September 26, 1997.
For date of applicability for these regulations, see §1.42–16(d).
FOR FURTHER INFORMATION CONTACT: Christopher J. Wilson, (202) 6223040 (not a toll-free call).
SUPPLEMENTARYINFORMATION:
Background
Temporary regulations (TD 8713
[1997–14 I.R.B. 4]) and a notice of proposed rulemaking cross-referencing the
1997–42 I.R.B.
temporary regulations were published in
the Federal Register for January 27,
1997 (62 FR 3792, 3848 [REG–254394–
96 I.R.B. 14]). Those regulations provide
that certain federal rental assistance payments made to the owner of a building on
behalf of low-income tenants are not federal grants with respect to a building or its
operation that require a reduction in the
b u i l d i n g ’s eligible basis under section
42(d)(5) of the Internal Revenue Code
(Code). These payments include rental
assistance payments made under section 8
of the United States Housing Act of 1937
(Act) (42 U.S.C. 1437f), certain payments
made under section 9 of the Act, and payments made under such other programs or
methods of rental assistance as may be
designated in the Federal Register or the
Internal Revenue Bulletin. The notice of
proposed rulemaking indicated that comments would be considered on those areas
addressed in the temporary regulations.
Written comments responding to the notice of proposed rulemaking were received. There was no request for a public
hearing, and no public hearing was held.
After consideration of all the written comments, the proposed regulations have
been adopted, without change, by this
Treasury decision.
Summary of Comments
One commenter suggested that the final
regulations provide additional guidance
for state agencies to use in determining
whether similar programs beyond those
described in the regulations should be
considered grants that cause a reduction
in a building’s eligible basis under section
42(d)(5) of the Code. The final regulations do not adopt this suggestion. T h e
scope of this regulation is limited to specified rental assistance payments that are
not grants requiring a reduction in a buildi n g ’s eligible basis and any additional
payments the Secretary may designate in
the future.
Another commenter suggested that
§1.42–16(c)(3) should be deleted if it is
intended to impose conditions beyond the
restrictions under section 9 of the Act, because the IRS is improperly infringing
upon the Department of Housing and
Urban Development’s (HUD) authority to
provide subsidies under section 9. T h e
final regulations do not adopt this suggestion. Section 1.42–16 does not interpret
1997–42 I.R.B.
H U D ’s authority for paying subsidies
under section 9; it describes the extent to
which section 9 payments may be made
without a reduction in a building’s eligible
basis under section 42(d)(5) of the Code.
The conditions imposed on section 9 payments in §1.42–16(c)(3) serve to diff e r e ntiate section 9 assistance for operating expenses that function in a manner similar to
rental assistance payments under section 8
of the Act from section 9 assistance that is
applied to uses more closely associated
with operational expenses requiring a reduction in a building’s eligible basis under
section 42(d)(5).
This commenter also suggested that if
§1.42–16(c)(3) were to be retained, it
should be clarified to provide that actual
operating costs be determined by HUD
and/or the appropriate public housing
a g e n c y. The commenter reasons that
HUD is already making this determination
in the context of deciding the proper
amount of assistance to make under section 9 of the Act, and that precedent already exists for allowing HUD to make
certain interpretations relating to the section 42 program. The final regulations do
not adopt this suggestion. The IRS and
Treasury believe they should retain the
ability to determine what costs are appropriately characterized as operating costs
that require a reduction in a building’s eligible basis under section 42(d)(5) of the
Code.
Special Analyses
It has been determined that this Tr e asury decision is not a significant regulatory action as defined in EO 12866.
Therefore, a regulatory assessment is not
required. It also has been determined that
section 553(b) of the Administrative Procedure Act (5 U.S.C. chapter 5) does not
apply to these regulations and, because
these regulations do not impose on small
entities a collection of information requirement, the Regulatory Flexibility Act
(5 U.S.C. chapter 6) does not apply.
Therefore, a Regulatory Flexibility
Analysis is not required. Pursuant to section 7805(f) of the Internal Revenue
Code, the notice of proposed rulemaking
preceding these regulations was submitted to the Chief Counsel for Advocacy of
the Small Business Administration for
comment on its impact on small business.
7
Drafting Information
The principal author of these regulations
is Christopher J. Wilson, Office of A s s i s tant Chief Counsel (Passthroughs and Special Industries). However, other personnel
from the IRS and Treasury Department
participated in their development.
*
*
*
*
*
Adoption of Amendments to the
Regulations
Accordingly, 26 CFR part 1 is amended
as follows:
PART 1—INCOME TAXES
Paragraph 1. The authority citation for
part 1 is amended by removing the entry
for §1.42–16T and adding an entry in numerical order to read as follows:
Authority: 26 U.S.C. 7805 * * *
Section 1.42–16 also issued under 26
U.S.C. 42(n); * * *
P a r. 2. Section 1.42–16 is added to
read as follows:
§1.42–16 Eligible basis reduced by
federal grants.
(a) In general. If, during any taxable
year of the compliance period (described
in section 42(i)(1)), a grant is made with
respect to any building or the operation
thereof and any portion of the grant is
funded with federal funds (whether or not
includible in gross income), the eligible
basis of the building for the taxable year
and all succeeding taxable years is reduced by the portion of the grant that is so
funded.
(b) Grants do not include certain rental
assistance payments. A federal rental assistance payment made to a building
owner on behalf or in respect of a tenant
is not a grant made with respect to a
building or its operation if the payment is
made pursuant to—
(1) Section 8 of the United States
Housing Act of 1937;
(2) A qualifying program of rental assistance administered under section 9 of
the United States Housing Act of 1937; or
(3) A program or method of rental assistance as the Secretary may designate
by publication in the Federal Register or
in the Internal Revenue Bulletin (see
§601.601(d)(2) of this chapter).
(c) Qualifying rental assistance pro -
October 20, 1997
gram. For purposes of paragraph (b)(2)
of this section, payments are made pursuant to a qualifying rental assistance program administered under section 9 of the
United States Housing Act of 1937 to the
extent that the payments—
(1) Are made to a building owner pursuant to a contract with a public housing
authority with respect to units the owner
has agreed to maintain as public housing
units (PH-units) in the building;
(2) Are made with respect to units occupied by public housing tenants, provided that, for this purpose, units may be
considered occupied during periods of
short term vacancy (not to exceed 60
days); and
(3) Do not exceed the difference between the rents received from a building’s
PH-unit tenants and a pro rata portion of
the building’s actual operating costs that
are reasonably allocable to the PH-units
(based on square footage, number of bedrooms, or similar objective criteria), and
provided that, for this purpose, operating
costs do not include any development
costs of a building (including developer’s
fees) or the principal or interest of any
debt incurred with respect to any part of
the building.
(d) Effective date. This section is effective September 26, 1997.
§1.42–16T [Removed]
Par. 3. Section 1.42–16T is removed.
Michael P. Dolan,
Acting Commissioner of
Internal Revenue.
Approved August 26, 1997.
Donald C. Lubick,
Acting Assistant Secretary of
the Treasury.
(Filed by the Office of the Federal Register on September 25, 1997, 8:45 a.m., and published in the
issue of the Federal Register for September 26,
1997, 62 F.R. 50502)
Section 472.—Last-in, First-out
Inventories
26 CFR 1.472-1: Last-in, first-out inventories.
LIFO; price indexes; depart m e n t
stores. The August 1997 Bureau of Labor
Statistics price indexes are accepted for
use by department stores employing the
retail inventory and last-in, first-out inventory methods for valuing inventories
for tax years ended on, or with reference
to, August 31, 1997.
Rev. Rul. 97–43
The following Department Store Inventory Price Indexes for August 1997 were
issued by the Bureau of Labor Statistics
on September 16, 1997. The indexes are
accepted by the Internal Revenue Service,
under § 1.472-1(k) of the Income Ta x
Regulations and Rev. Proc. 86-46, 1986-2
C.B. 739, for appropriate application to
inventories of department stores employing the retail inventory and last-in, firstout inventory methods for tax years ended
on, or with reference to, August 31, 1997.
The Department Store Inventory
Price Indexes are prepared on a national
basis and include (a) 23 major groups of
departments, (b) three special combinations of the major groups - soft goods,
durable goods, and miscellaneous goods,
and (c) a store total, which covers all departments, including some not listed separ a t e l y, except for the following: candy,
foods, liquor, tobacco, and contract departments.
BUREAU OF LABOR STATISTICS, DEPARTMENT STORE
INVENTORYPRICE INDEXES BY DEPARTMENT GROUPS
(January 1941 = 100, unless otherwise noted)
Aug.
1996
Aug.
1997
Percent Change
from Aug. 1996
to Aug. 19971
1. Piece Goods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .524.3
2. Domestics and Draperies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .642.6
3. Women’s and Children’s Shoes . . . . . . . . . . . . . . . . . . . . . . . . .640.3
4. Men’s Shoes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .895.9
5. Infants’Wear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .610.3
6. Women’s Underwear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .525.8
7. Women’s Hosiery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287.5
8. Women’s and Girls’Accessories . . . . . . . . . . . . . . . . . . . . . . . .546.2
9. Women’s Outerwear and Girls’Wear . . . . . . . . . . . . . . . . . . . . .381.2
10. Men’s Clothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .611.7
11. Men’s Furnishings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .567.9
12. Boys’Clothing and Furnishings . . . . . . . . . . . . . . . . . . . . . . . . .485.4
13. Jewelry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1023.8
14. Notions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .770.0
15. Toilet Articles and Drugs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .885.1
16. Furniture and Bedding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .669.2
17. Floor Coverings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .588.7
18. Housewares . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .810.6
19. Major Appliances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244.8
20. Radio and Television . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78.8
509.3
652.8
644.1
895.6
621.2
548.8
301.6
539.7
397.4
621.2
584.8
492.2
1008.6
793.8
904.7
661.0
598.8
806.1
242.8
75.4
–2.9
1.6
0.6
0.0
1.8
4.4
4.9
–1.2
4.2
1.6
3.0
1.4
–1.5
3.1
2.2
–1.2
1.7
–0.6
–0.8
–4.3
Groups
October 20, 1997
8
1997–42 I.R.B.
BUREAU OF LABOR STATISTICS, DEPARTMENT STORE
INVENTORYPRICE INDEXES BYDEPARTMENT GROUPS—Continued
(January 1941 = 100, unless otherwise noted)
Aug.
1996
Aug.
1997
Percent Change
from Aug. 1996
to Aug. 19971
21. Recreation and Education2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112.1
Home Improvements2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125.9
23. Auto Accessories2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107.2
110.1
132.3
108.4
–1.822.
5.1
1.1
Groups 1 – 15: Soft Goods- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .582.9
594.5
2.0
Groups 16 – 20: Durable Goods . . . . . . . . . . . . . . . . . . . . . . . . . . .469.2
463.1
–1.3
Groups 21 – 23: Misc. Goods2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113.1
112.6
–0.4
Store Total3- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .544.0
549.3
1.0
Groups
1
Absence of a minus sign before percentage change in this column signifies price increase.
2
Indexes on a January 1986=100 base.
3
The store total index covers all departments, including some not listed separately, except for the following: candy, foods, liquor, tobacco, and contract departments.
DRAFTING INFORMATION
The principal author of this revenue
ruling is Stan Michaels of the Office of
Assistant Chief Counsel (Income Tax and
Accounting). For further information regarding this revenue ruling, contact Mr.
Michaels on (202) 622-4970 (not a tollfree call).
Section 3504.—Acts To Be
Performed by Agents
26 CFR 31.3504–1: Acts to be performed by agents.
Requirements of the Form 941 Electronic Filing
(ELF) Program are provided. See Rev. Proc. 97–47,
page 00.
Section 4261.—Imposition of
Tax
26 CFR 49.4261–1: Imposition of Tax; in general.
1997–42 I.R.B.
This revenue procedure provides a list of “rural
airports” as that term is defined in § 4261(e)(1)(B)
of the Internal Revenue Code, for purposes of computing the tax on air transportation. The revenue
procedure also provides guidance on how to calculate the tax where at least one segment of multiple
segment domestic transportation does not begin or
end at a rural airport. See Rev. Proc. 97–46, page 00.
(ELF) Program are provided. See Rev. Proc. 97–47,
page 00.
26 CFR 301.6061–1: Signing of returns and other
documents.
Requirements of the Form 941 Electronic Filing
(ELF) Program are provided. See Rev. Proc. 97–47,
page 00.
Section 6011.—General
Requirements of Return,
Statement, or List
Section 6071.—Time for Filing
Returns and Other Documents
26 CFR 31.6011(a)–7: Execution of returns.
26 CFR 31.6071(a)(1): Time for filing returns and
other documents.
Requirements of the Form 941 Electronic Filing
(ELF) Program are provided. See Rev. Proc. 97–47,
page 00.
Requirements of the Form 941 Electronic Filing
(ELF) Program are provided. See Rev. Proc. 97–47,
page 00.
Section 6061.—Signing of
Returns and Other Documents
26 CFR 31.6061–1: Signing of returns.
Requirements of the Form 941 Electronic Filing
9
October 20, 1997
Part III. Administrative, Procedural, and Miscellaneous
26 CFR 601.102: Classification of taxes collected by the Internal Revenue Serv i c e .
(Also Part I, §4261.)
Rev. Proc. 97–46
SECTION 1. PURPOSE
This revenue procedure provides a list
of “rural airports” as that term is defined
in § 4261(e)(1)(B) of the Internal Revenue Code, for purposes of computing the
tax on air transportation. The revenue
procedure also provides guidance on how
to calculate the tax in certain circumstances.
SECTION 2. BACKGROUND
Section 1031 of the Taxpayer Relief
Act of 1997, Pub. L. No. 105–34, (the
Act) extends and modifies the tax imposed by § 4261 on amounts paid for the
transportation of persons by air. The new
rules relating to domestic air transportation apply to amounts paid after September 30, 1997, for transportation beginning
after that date. The Act generally provides a tax rate of 7.5 percent of the
amount paid for taxable transportation.
H o w e v e r, the rate is 9 percent for transportation beginning after September 30,
CODE
YAC
YAG
YAM
YAZ
YBC
YBG
YBL
YBR
YBV
YCF
YCG
YCL
YDN
YDS
YEL
YFC
YGE
YGK
YGN
YGP
YGQ
YHD
YHH
YHN
1997, and before October 1, 1998, and 8
percent for transportation beginning after
September 30, 1998, and before October
1, 1999. The 7.5 percent rate is effective
for transportation beginning after September 30, 1999.
In addition, the Act subjects each domestic segment of taxable transportation
to a segment tax. The initial tax rate is
$1.00 per domestic segment for segments
beginning after September 30, 1997, and
before October 1, 1998. The segment tax
increases to a fully phased in rate of $3.00
per domestic segment for segments beginning during calendar year 2002. A f t e r
calendar year 2002, the $3.00 segment tax
will be indexed for inflation.
Transportation segments beginning or
ending at a rural airport are not subject to
the temporary 9 percent and 8 percent
rates and are exempt from the segment
tax. Thus, transportation segments beginning or ending at a rural airport are subject only to a 7.5 percent rate on the
amount paid for the transportation segments.
An airport is a rural airport, as defined
in § 4261(e)(1)(B), for a calendar year if (i) fewer than 100,000 commercial passengers departed by air during the second
preceding calendar year from that airport,
LOCATION*
CAT LAKE, ONTARIO
FORT FRANCES, ONTARIO
SAULTSTE. MARIE, ONTARIO
TOFINO, B.C.
BAIE COMEAU, QUEBEC
SAGUENAY, QUEBEC
CAMPBELLRIVER, B.C.
BRAN WN, MANITOBA
BERENS RIVER MANITOBA
CORTES BAY, B.C.
CASTLEGAR/NELSON/TRAIL,B.C.
CHARLO, NEW BRUNSWICK
DAUPHIN, MANITOBA
DESOLATION SOUND, B.C.
ELLIOT LAKE, ONTARIO
FREDERICTON, NEW BRUNSWICK
GORGE HARBOR, B.C.
KINGSTON, ONTARIO
GREENWAYSOUND, B.C.
GASPE, QUEBEC
GERALDTON, ONTARIO
DRYDEN, ONTARIO
CAMPBELL RIVER, B.C.
HORNEPAYNE, ONTARIO
October 20, 1997
and
(ii) the airport is either (A) not located
within 75 miles of another airport from
which 100,000 or more commercial passengers departed during the second preceding calendar year, or (B) receiving essential air service subsidies as of August
5, 1997.
SECTION 3. SCOPE
This revenue procedure lists, based on
information supplied by the Office of A i rline Information at the Department of
Transportation, airports that will be treated
as rural airports for calendar year 1997. A
subsequent revenue procedure will provide
a similar list of rural airports for calendar
year 1998. For calendar year 1997, the list
in this revenue procedure may be relied
upon unless and until modified or superseded by a subsequent revenue procedure.
In addition, any airport not listed in this
revenue procedure is, nevertheless, a rural
airport if it meets the requirements of §
4261(e)(1)(B) set forth above.
SECTION 4. PROCEDURE
.01 The following airports will be
treated as rural airports for calendar year
1997:
AIRPORT NAME
CAT LAKE
FORT FRANCES MUNI
SAULTSTE MARIE
TOFINO
BAIE COMEAU
BAGOTVILLE
CAMPBELL RIVER
BRANDON
BERENS RIVER
CORTES BAY
CASTLEGAR
CHARLO
DAUPHIN
DESOLATION SOUND
ELLIOT LAKE MUNI
FREDERICTON
GORGE HARBOR
KINGSTON
GREENWAYSOUND
GASPE
GERALDTON
DRYDEN MUNICIPAL
HARBOR SPB
HORNEPAYNE
10
COUNTRY
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
1997–42 I.R.B.
YIB
YIG
YKX
YLD
YML
YMP
YNK
YPL
YQI
YQK
YQL
YQQ
YQV
YRL
YSB
YSC
YSJ
YSP
YSZ
YTA
YTJ
YTP
YTS
YVB
YWL
YWR
YXC
YXH
YXL
YXR
YXZ
YYB
YYG
YYU
YYY
YZT
YZV
BHL
CVM
PDS
SFH
SNQ
ABI
ABL
ABR
ABY
ACT
ACV
ADK
ADQ
AET
AEX
AFK
AIA
AIN
AKB
AKK
AKN
ATIKOKAN, ONTARIO
BIG BAYMARINA, B.C.
KIRKLAND LAKE, ONTARIO
CHAPLEAU, ONTARIO
MURRAYBAY, QUEBEC
PORT MCNEIL, B.C.
NOOTKA SOUND, B.C.
PICKLE LAKE, ONTARIO
YARMOUTH, NOVASCOTIA
KENORA, ONTARIO
LETHBRIDGE, ALBERTA
COMOX, B.C.
YORKTON, SASK.
RED LAKE, ONTARIO
SUDBURY, ONTARIO
SHERBROOKE, QUEBEC
ST. JOHN, N.B.
MARATHON, ONTARIO
SQUIRREL COVE, B.C.
PEMBROKE ONTARIO
TERRACE BAY, ONTARIO
TOFINO, B.C.
TIMMINS, ONTARIO
BONAVENTURE, QUEBEC
WILLIAMS LAKE, B.C.
WHITE RIVER, ONTARIO
CRANBROOK, B.C.
MEDICINE HAT, ALBERTA
SIOUX LOOKOUT, ONTARIO
EARLTON, ONTARIO
WAWA, ONTARIO
NORTH BAY, ONTARIO
CHARLOTTETOWN, P.E.I.
KAPUSKASING, ONTARIO
MONT JOLI, QUEBEC
PORT HARDY, B.C.
SEVEN ISLANDS, QUEBEC
BAHIAANGELES
CIUDAD VICTORIA, TAMAULIPAS
PIEDRAS NEGRAS, COAHUILA
SAN FELIPE
SAN QUINTIN
ABILENE, TEXAS
AMBLER, ALASKA
ABERDEEN, SOUTH DAKOTA
ALBANY, GEORGIA
WACO, TEXAS
EUREKA/ARCATA, CALIFORNIA
ADAK ISLAND, ALASKA
KODIAK, ALASKA
ALLAKAKET, ALASKA
ALEXANDRIA, LOUISIANA
ANDREAFSKI, ALASKA
ALLIANCE, NEBRASKA
WAINWRIGHT, ALASKA
ATKA, ALASKA
AKHIOK, ALASKA
KING SALMON, ALASKA
1997–42 I.R.B.
ATIKOKAN MUNICIPAL
BIG BAY MARINA
KIRKLAND LAKE
CHAPLEAU
CHARLEVOIX
PORT MCNEIL
NOOTKA SOUND
PICKLE LAKE
YARMOUTH
KENORA
LETHBRIDGE
COMOX
YORKTON
RED LAKE
SUDBURY
SHEREBROOKE
SAINT JOHN
MARATHON
SQUIRRELCOVE
PEMBROKE
TERRACE BAY
TOFINO SPB
TIMMINS
BONAVENTURE
WILLIAMS LAKE
WHITE RIVER
CRANBROOK
MEDICINE HAT
SIOUX LOOKOUT
EARLTON
WAWA
NORTH BAY
CHARLOTTETOWN
KAPUSKASING
MONT JOLI
PORT HARDY
SEPT-ILES
ABILENE MUNICIPAL
AMBLER RIVER
ABERDEEN REGIONAL
DOUGHERTY COUNTY
WACO MUNICIPAL
ARCATA
ADAK ISLAND NS
METROPOLITAN AREA
ALLAKAKET
ENGLAND AFB
ANDREAFSKI
ALLIANCE MUNICIPAL
WAINWRIGHT
ATKA
AKHIOK SPB
KING SALMON
11
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
CANADA
MEXICO
MEXICO
MEXICO
MEXICO
MEXICO
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
October 20, 1997
AKO
AKP
ALE
ALM
ALS
ALZ
ANB
ANI
ANV
AOO
AOS
APN
ARC
ART
ATK
ATY
AUG
AUK
BAR
BCE
BFF
BHB
BIC
BIG
BJI
BKC
BKW
BKX
BLF
BNF
BRD
BRW
BSZ
BTI
BTT
BVD
BWD
BYA
CBE
CDB
CDC
CDL
CDR
CDV
CEC
CEM
CEZ
CFA
CGI
CHP
CHU
CIC
CIK
CIL
CIU
CJI
CKB
CKD
AKRON, COLORADO
ANAKTUVIK PASS, ALASKA
ALPINE, TEXAS
ALAMOGORDO, NEW MEXICO
ALAMOSA, COLORADO
ALITAK, ALASKA
ANNISTON, ALABAMA
ANIAK, ALASKA
ANVIK, ALASKA
ALTOONA, PENNSYLVANIA
AMOOK BAY, ALASKA
ALPENA, MICHIGAN
ARCTIC VILLAGE, ALASKA
WATERTOWN, NEWYORK
ATQASUK, ALASKA
WATERTOWN, SOUTH DAKOTA
AUGUSTA, MAINE
ALAKANUK, ALASKA
BAKER ISLAND, ALASKA
BRYCE CANYON, UTAH
SCOTTSBLUFF, NEBRASKA
BAR HARBOR, MAINE
BIG CREEK, ALASKA
BIG DELTA, ALASKA
BEMIDJI, MINNESOTA
BUCKLAND, ALASKA
BECKLEY, WESTVIRGINIA
BROOKINGS, SOUTH DAKOTA
PRINCETON/BLUEFIELD, WV
BARANOF, ALASKA
BRAINERD, MINNESOTA
BARROW, ALASKA
BARTLETTS, ALASKA
BARTER ISLAND, ALASKA
BETTLES, ALASKA
BEAVER INLET, ALASKA
BROWNWOOD, TEXAS
BOUNDARY, ALASKA
CUMBERLAND, MARYLAND
COLD BAY, ALASKA
CEDAR CITY, UTAH
CANDLE, ALASKA
CHADRON, NEBRASKA
CORDOVA, ALASKA
CRESCENT CITY, CALIFORNIA
CENTRAL, ALASKA
CORTEZ, COLORADO
COFFEE POINT, ALASKA
CAPE GIRARDEAU, MISSOURI
CIRCLE HOT SPRINGS, ALASKA
CHUATHBALUK, ALASKA
CHICO, CALIFORNIA
CHALKYITSIK, ALASKA
COUNCIL, ALASKA
SAULTSTE MARIE, MICHIGAN
CRAFTON ISLAND, ALASKA
CLARKSBURG, WEST VIRGINIA
CROOKED CREEK, ALASKA
October 20, 1997
WASHINGTON COUNTY
ANAKTUVUK PASS
ALPINE CASPARIS MUNI
ALAMOGORDO MUNICIPAL
ALAMOSAMUNICIPAL
ALITAK SPB
ANNISTON COUNTY
ANIAK
ANVIK
BLAIR COUNTY
AMOOK
ALPENACOUNTY REGL
ARCTIC VILLAGE
WATERTOWN MUNICIPAL
ATQASUK
WATERTOWN MUNICIPAL
AUGUSTA STATE
ALAKANUK
BAKER AAF
BRYCE CANYON
SCOTTS BLUFF COUNTY
BAR HARBOR
BIG CREEK
BIG DELTAINTERMED
BEMIDJI-BELTRAMI CO.
BUCKLAND
RALEIGH COUNTY MEML
MERCER COUNTY
WARM SPRING BAYSPB
CROW WING COUNTY
BARROWWBAS
BARTLETTS
BARTER ISLAND
BETTLES
BEAVER INLET SEWPORT
BROWNWOOD MUNICIPAL
BOUNDARY
WILEYFORD
COLD BAY
CEDAR CITYMUNICIPAL
CANDLE
CHADRON MUNICIPAL
MILE 13 FIELD
JACK MC NAMARAFIELD
CENTRAL
MONTEZUMACOUNTY
COFFEE POINT
CAPE GIRARDEAU MUNI
CIRCLE HOT SPRINGS
CHUATHBALUK
CHICO MUNI
CHALKYITSIK
MELSING CREEK
CHIPPEWA COUNTY
CRAFTON ISLAND SPB
BENEDUM
CROOKED CREEK
12
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
1997–42 I.R.B.
CKX
CLP
CMX
CNM
CNY
COD
COU
CPR
CSG
CVN
CVS
CXC
CXF
CYF
CYM
CYS
CYT
CZF
CZN
DDC
DGB
DHN
DIK
DIO
DLG
DRG
DRO
DRT
DUJ
DUT
DVL
DYS
EAA
EAR
EAT
EDA
EEN
EGX
EHM
ELD
ELI
ELY
EMK
ENV
ESC
ESF
FFM
FKL
FLT
FMC
FMN
FNR
FOD
FOE
FRM
FYU
GAL
GAM
CHICKEN, ALASKA
CLARKS POINT, ALASKA
HANCOCK/HOUGHTON, MICHIGAN
CARLSBAD, NEW MEXICO
MOAB, UTAH
LOVELL/CODY, WYOMING
COLUMBIA, MISSOURI
CASPER, WYOMING
COLUMBUS, GEORGIA
CLOVIS, NEW MEXICO
CLOVIS, NEW MEXICO
CHITINA, ALASKA
COLDFOOT, ALASKA
CHEFORNAK, ALASKA
CHATHAM, ALASKA
CHEYENNE, WYOMING
CAPE YAKATAGA, ALASKA
CAPE ROMANZOF, ALASKA
CHISANA, ALASKA
DODGE CITY, KANSAS
DANGER BAY, ALASKA
DOTHAN, ALABAMA
DICKINSON, NORTH DAKOTA
DIOMEDE ISLAND, ALASKA
DILLINGHAM, ALASKA
DEERING, ALASKA
DURANGO, COLORADO
DEL RIO, TEXAS
DU BOIS, PENNSYLVANIA
DUTCH HARBOR, ALASKA
DEVILS LAKE, NORTH DAKOTA
ABILENE, TEXAS
EAGLE, ALASKA
KEARNEY, NEBRASKA
WENATCHEE, WASHINGTON
EDNABAY, ALASKA
KEENE, NEWHAMPSHIRE
EGEGIK, ALASKA
CAPE NEWENHAM, ALASKA
ELDORADO/CAMDEN, ARKANSAS
ELIM, ALASKA
ELY, NEVADA
EMMONAK, ALASKA
WENDOVER, UTAH
ESCANABA, MICHIGAN
ALEXANDRIA, LOUISIANA
FERGUS FALLS, MINNESOTA
OILCITY/FRANKLIN, PENNSYLVANIA
FLAT, ALASKA
FIVE MILE CAMP, ALASKA
FARMINGTON, NEW MEXICO
FUNTER BAY, ALASKA
FT. DODGE, IOWA
TOPEKA, KANSAS
FAIRMONT, MINNESOTA
FT. YUKON, ALASKA
GALENA, ALASKA
GAMBELL, ALASKA
1997–42 I.R.B.
CHICKEN
CLARKS POINT
HOUGHTON COUNTYMEML
CAVERN CITYAIR TERM
CANYONLANDS FIELD
YELLOWSTONE REGIONAL
COLUMBIAREGIONAL
CASPER
METROPOLITAN AREA
CLOVIS MUNICIPAL
CANNON AFB
CHITINA
COLDFOOT
CRYSTALLAKE
CHEYENNE MUNICIPAL
YAKATAGAINTERMEDIAT
CAPE ROMANZOF AFS
CHISANAFIELD
DODGE CITY MUNICIPAL
DANGER BAY
DOTHAN
DICKINSON
LITTLE DIOMEDE
DILLINGHAM MUNI
DEERING
LAPLATA
DELRIO INTL
JEFFERSON COUNTY
EMERGENCYFIELD
DEVILS LAKE MUNI
DYESS AFB
EAGLE MUNICIPAL
KEARNEY MUNI
PANGBORN FIELD
EDNABAY
EGEGIK
CAPE NEWENHAM AFS
GOODWIN FIELD
ELIM
YELLAND
EMMONAK
WENDOVER
DELTACOUNTY
ESLER FIELD
FERGUS FALLS MUNI
FLAT
FIVE MILE
FARMINGTON MUNICIPAL
FORT DODGE MUNICIPAL
FORBES AFB
FAIRMONT MUNICIPAL
FORT YUKON MUNICIPAL
GALENA
GAMBELL MUNICIPAL
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October 20, 1997
GBD
GBH
GCC
GCK
GDV
GFB
GGW
GKN
GLD
GLH
GLV
GMT
GNU
GRI
GST
GTR
GUP
HAY
HBH
HCR
HDN
HGZ
HII
HKB
HOB
HON
HOT
HPB
HRO
HSI
HSL
HUS
HVR
HYS
IAN
ICY
IGG
IGM
IKO
ILI
IMT
INL
IPL
IRC
IRK
ISL
ISN
IWD
JBR
JMS
KAE
KAL
KBC
KCG
KCL
KCN
KCQ
KEK
GREAT BEND, KANSAS
GALBRAITH LAKE, ALASKA
GILLETTE, WYOMING
GARDEN CITY, KANSAS
GLENDIVE, MONTANA
TOGIAK FISH, ALASKA
GLASGOW, MONTANA
GULKANA, ALASKA
GOODLAND, KANSAS
GREENVILLE, MISSISSIPPI
GOLOVIN, ALASKA
GRANITE MOUNTAIN, ALASKA
GOODNEWS BAY, ALASKA
GRAND ISLAND, NEBRASKA
GUSTAVUS, ALASKA
COLUMBUS, MISSISSIPPI
GALLUP, NEW MEXICO
HAYCOCK, ALASKA
HOBART BAY, ALASKA
HOLY CROSS, ALASKA
STEAMBOAT SPRINGS, COLORADO
HOGATZA, ALASKA
LAKE HAVASU CITY, ARIZONA
HEALYLAKE, ALASKA
HOBBS, NEW MEXICO
HURON, SOUTH DAKOTA
HOT SPRINGS, ARKANSAS
HOOPER BAY, ALASKA
HARRISON, ARKANSAS
HASTINGS, NEBRASKA
HUSLIA, ALASKA
HUGHES, ALASKA
HAVRE, MONTANA
HAYS, KANSAS
KIANA, ALASKA
ICYBAY, ALASKA
IGIUGIG, ALASKA
KINGMAN, ARIZONA
NIKOLSKI, ALASKA
ILIAMNA, ALASKA
IRON MOUNTAIN/KINGSFD, MICHIGAN
INTERNATIONALFALLS, MINNESOTA
ELCENTRO, CALIFORNIA
CIRCLE, ALASKA
KIRKSVILLE, MISSOURI
ISABELPASS, ALASKA
WILLISTON, NORTH DAKOTA
IRONWOOD, MICHIGAN
JONESBORO, ARKANSAS
JAMESTOWN, NORTH DAKOTA
KAKE, ALASKA
KALTAG, ALASKA
BIRCH CREEK, ALASKA
CHIGNIK FISHERIES, ALASKA
CHIGNIK LAGOON, ALASKA
CHERNOFSKI, ALASKA
CHIGNIK, ALASKA
EKWOK, ALASKA
October 20, 1997
GREAT BEND MUNICIPAL
GALBRAITH LAKE
CAMPBELL COUNTY
GARDEN CITYMUNI
DAWSON COMMUNITY
TOGIAK FISH
GLASGOW INTL
GULKANA
RENNER FIELD
GREENVILLE MUNICIPAL
GOLOVIN
GRANITE MOUNTAIN
GOODNEWS BAY
GRAND ISLAND AIR PK
GUSTAVUS
GOLDEN TRIANGLE REGL
SENATOR CLARKE FIELD
HAYCOCK
HOBART BAY
HOLY CROSS
YAMPAVALLEY
HOGATZA
LAKE HAVASU CTYMUNI
HEALY LAKE
LEACOUNTY
W W HOWES MUNICIPAL
HOOPER BAY
BOONE COUNTY
HASTINGS MUNICIPAL
HUSLIA
HUGHES MUNICIPAL
HAVRE CITY-COUNTY
HAYS MUNICIPAL
BOB BARKER MEMORIAL
ICYBAY
IGIUGIG
KINGMAN MUNICIPAL
NIKOLSKI AFS
ILIAMNA
FORD
FALLS INTERNATIONAL
IMPERIALCOUNTY
CIRCLE CITY
KIRKSVILLE MUNICIPAL
ISABELPASS
SLOULIN FIELD INTL
GOGEBIC COUNTY
JAMESTOWN MUNICIPAL
KAKE
KALTAG
BIRCH CREEK
CHIGNIK FISHERIES
CHIGNIK LAGOON
CHERNOFSKI HARBOR
CHIGNIK
EKWOK
14
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1997–42 I.R.B.
KFP
KGK
KGX
KIB
KKA
KKB
KKU
KLL
KLN
KMO
KMY
KNK
KNW
KOT
KOY
KOZ
KPB
KPC
KPK
KPN
KPR
KPV
KPY
KQA
KSM
KTS
KVC
KVL
KWK
KWP
KYK
KYU
KZB
LAA
LAR
LBF
LBL
LMA
LPW
LRD
LUR
LVD
LWS
LWT
MBL
MCE
MCG
MCK
MCN
MDH
MEI
MHK
MHM
MKT
MLC
MLS
MLY
MMH
FALSE PASS, ALASKA
KOLIGANEK, ALASKA
GRAYLING, ALASKA
IVANOFF BAY, ALASKA
KOYUK, ALASKA
KITOI BAY, ALASKA
EKUK, ALASKA
LEVELOCK, ALASKA
LARSEN BAY, ALASKA
MANOKOTAK, ALASKA
MOSER BAY, ALASKA
KAKHONAK, ALASKA
NEWSTUYAHOK, ALASKA
KOTLIK, ALASKA
OLGABAY, ALASKA
OUZINKIE, ALASKA
POINT BAKER, ALASKA
PORT CLARENCE, ALASKA
PARKS, ALASKA
KIPNUK, ALASKA
PORT WILLIAMS, ALASKA
PERRYVILLE, ALASKA
PORT BAILEY, ALASKA
AKUTAN, ALASKA
ST. MARY’S, ALASKA
BREVIG MISSION, ALASKA
KING COVE, ALASKA
KIVALINA, ALASKA
KWIGILLINGOK, ALASKA
WEST POINT, ALASKA
KARLUK, ALASKA
KOYUKUK, ALASKA
ZACHAR BAY, ALASKA
LAMAR, COLORADO
LARAMIE, WYOMING
NORTH PLATTE, NEBRASKA
LIBERAL, KANSAS
MINCHUMINA, ALASKA
LITTLE PORT WALTER, ALASKA
LAREDO, TEXAS
CAPE LISBURNE, ALASKA
LIME VILLAGE, ALASKA
LEWISTON, IDAHO
LEWISTOWN, MONTANA
MANISTEE, MICHIGAN
MERCED, CALIFORNIA
MCGRATH, ALASKA
MC COOK, NEBRASKA
MACON, GEORGIA
CARBONDALE, ILLINOIS
MERIDIAN, MISSISSIPPI
MANHATTAN/JCT.CTY/FT.RILEY, KANSAS
MINCHUMINA, ALASKA
MANKATO, MINNESOTA
MC ALESTER, OKLAHOMA
MILES CITY, MONTANA
MANLEY HOTSPRINGS, ALASKA
MAMMOTH LAKES, CALIFORNIA
1997–42 I.R.B.
FALSE PASS
NEW KOLIGANEK
GRAYLING
IVANOF BAYSPB
KOYUK
KITOI BAYSPB
EKUK
LEVELOCK
LARSEN BAY SPB
MANOKOTAK SPB
MOSER BAY
KAKHONAK
NEW STUYAHOK
KOTLIK
OLGABAYSPB
OUZINKIE SPB
POINT BAKER SPB
PORT CLARENCE CGS
PARKS SPB
KIPNUK SPB
PORTWILLIAMS SPB
PERRYVILLE SPB
PORT BAILEY SPB
AKUTAN
SAINT MARYS
BREVIG MISSION
KING COVE
KIVALINA
KWIGILLINGOK
WEST POINT VILLAGE
KARLUK
KOYUKUK
ZACHAR BAY SPB
LAMAR FIELD
GENERALBREES FIELD
LEE BIRD FIELD
LIBERALMUNICIPAL
MINCHUMINA
LITTLE PORTWALTER
LAREDO INTL
CAPE LISBURNE AFS
LIME VILLAGE
NEZ PERCE COUNTY
LEWISTOWN MUNICIPAL
MERCED MUNICIPAL
MCGRATH
MC COOK MUNICIPAL
LEWIS B WILSON
SOUTHERN ILLINOIS
KEY FIELD
MANHATTAN MUNICIPAL
MINCHUMINA
MC ALESTER MUNICIPAL
MILES CITYMUNICIPAL
MANLEY HOTSPRINGS
MAMMOTH LAKES
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October 20, 1997
MOT
MOU
MQT
MSS
MTO
MUE
MVM
MVN
MWA
MWH
MXY
MYK
MYU
NIB
NLG
NME
NNK
NNL
NUI
NUL
OBU
OFK
OGS
OLF
OLH
OME
OOK
ORH
ORI
ORT
ORV
OTM
OTZ
PAH
PCA
PCE
PDB
PFA
PGA
PGV
PHO
PIP
PIR
PIZ
PML
PNC
PNF
PPC
PPV
PQI
PQS
PRC
PSG
PTA
PTD
PTH
PTL
PTU
MINOT, NORTH DAKOTA
MOUNTAIN VILLAGE, ALASKA
MARQUETTE, MICHIGAN
MASSENA, NEWYORK
MATTOON, ILLINOIS
KAMUELA, HAWAII
KAYENTA, ARIZONA
MT. VERNON, ILLINOIS
MARION, ILLINOIS
EPHRATA/MOSES LAKE, WASHINGTON
MCCARTHY, ALASKA
MAYCREEK, ALASKA
MEKORYUK, ALASKA
NIKOLAI, ALASKA
NELSON LAGOON, ALASKA
NIGHTMUTE, ALASKA
NAKNEK, ALASKA
NONDALTON, ALASKA
NUIQSUT, ALASKA
NULATO, ALASKA
KOBUK, ALASKA
NORFOLK, NEBRASKA
OGDENSBURG, NEWYORK
WOLF POINT, MONTANA
OLD HARBOR, ALASKA
NOME, ALASKA
TOKSOOK, ALASKA
WORCESTER, MASSACHUSETTS
PORT LIONS, ALASKA
NORTHWAY, ALASKA
NOORVIK, ALASKA
OTTUMWA, IOWA
KOTZEBUE, ALASKA
PADUCAH, KENTUCKY
PORTAGE CREEK, ALASKA
PAINTER CREEK, ALASKA
PEDRO BAY, ALASKA
PAF WARREN, ALASKA
PAGE, ARIZONA
GREENVILLE, NORTH CAROLINA
POINT HOPE, ALASKA
PILOT POINT, ALASKA
PIERRE, SOUTH DAKOTA
POINT LAY, ALASKA
PORT MOLLER, ALASKA
PONCACITY, OKLAHOMA
PETERSON’S POINT, ALASKA
PROSPECT CREEK, ALASKA
PORT PROTECTION, ALASKA
PRESQUE ISLE, MAINE
PILOT STATION, ALASKA
PRESCOTT, ARIZONA
PETERSBURG, ALASKA
PORTALSWORTH, ALASKA
PORTALEXANDER, ALASKA
PORT HEIDEN, ALASKA
PORTARMSTRONG, ALASKA
PLATINUM, ALASKA
October 20, 1997
MINOT INTERNATIONAL
MOUNTAIN VILLAGE
MARQUETTE COUNTY
RICHARDS FIELD
MONUMENTVALLEY
WILLIAMSON COUNTY
MCCARTHY
ELLIS FIELD
NIKOLAI
NELSON LAGOON
NIGHTMUTE
NAKNEK
NONDALTON
NUIQSUT
NULATO
KOBUK
OGDENSBURG MUNICIPAL
WOLF POINT INTL
OLD HARBOR SPB
NOME
TOKSOOK BAY
WORCESTER MUNICIPAL
PORT LIONS SPB
NORTHWAY
ROBERT CURTIS MEML
RALPH WIEN MEMORIAL
BARKLEYREGIONAL
PORTAGE CREEK
PAINTER CREEK
PEDRO BAY
PAF WARREN
PAGE
PITT-GREENVILLE
POINT HOPE MUNICIPAL
PILOT POINT
PIERRE MUNICIPAL
POINT LAYDEW STN
PORT MOLLER AFS
PONCACITY MUNICIPAL
PETERSON’S POINT
PROSPECT CREEK
PORT PROTECTION
PRESQUE ISLE MUNI
PILOT STATION
PRESCOTT MUN
PETERSBURG MUNICIPAL
PORTALSWORTH
PORTALEXANDER
PORT HEIDEN
PORTARMSTRONG
PLATINUM
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1997–42 I.R.B.
RBH
RBY
RDB
RDD
RDM
RDV
RIW
RKD
RKS
RMP
ROW
RQI
RTN
RUI
RUT
RWB
SBY
SCC
SCM
SDP
SDX
SDY
SGU
SGY
SHD
SHG
SHH
SHR
SHX
SIT
SJT
SKK
SLN
SLQ
SMK
SMU
SNP
SOW
SPS
SPW
SQI
SRV
STG
SUN
SVA
SVC
SVS
SVW
SWD
SXP
SYA
SYB
SYD
TAL
TBN
TCL
TCT
TEH
BROOKS LODGE, ALASKA
RUBY, ALASKA
RED DOG, ALASKA
REDDING, CALIFORNIA
REDMOND, OREGON
RED DEVIL, ALASKA
RIVERTON, WYOMING
ROCKLAND, MAINE
ROCK SPRINGS, WYOMING
RAMPART, ALASKA
ROSWELL, NEW MEXICO
NIXON FORK MINE, ALASKA
RATON, NEW MEXICO
RUIDOSO, NEW MEXICO
RUTLAND, VERMONT
ROWAN BAY, ALASKA
SALISBURY, MARYLAND
DEADHORSE, ALASKA
SCAMMON BAY, ALASKA
SAND POINT, ALASKA
SEDONA, ARIZONA
SIDNEY, MONTANA
ST. GEORGE, UTAH
SKAGWAY, ALASKA
STAUNTON, VIRGINIA
SHUNGNAK, ALASKA
SHISHMAREF, ALASKA
SHERIDAN, WYOMING
SHAGELUK, ALASKA
SITKA, ALASKA
SAN ANGELO, TEXAS
SHAKTOOLIK, ALASKA
SALINA, KANSAS
SLEETMUTE, ALASKA
ST. MICHAEL, ALASKA
SHEEPMOUNTAIN, ALASKA
ST. PAULISLAND, ALASKA
SHOW LOW, ARIZONA
WICHITAFALLS, TEXAS
SPENCER, IOWA
STERLING/ROCK FALLS, ILLINOIS
STONYRIVER, ALASKA
ST. GEORGE, ALASKA
SUN VALLEY, IDAHO
SAVOONGA, ALASKA
SILVER CITY, NEW MEXICO
STEVENS VILLAGE, ALASKA
SPARREVOHN, ALASKA
SEWARD, ALASKA
SHELDON POINT, ALASKA
SHEMYAISLAND, ALASKA
SEAL BAY, ALASKA
SIDNEY, MONTANA
TANANA, ALASKA
FT. LEONARD WOOD, MISSOURI
TUSCALOOSA, ALABAMA
TAKOTNA, ALASKA
TETLIN, ALASKA
1997–42 I.R.B.
BROOKS LODGE
RUBY
RED DOG MINE
REDDING MUNICIPAL
ROBERTS FIELD
RED DEVIL
RIVERTON MUNICIPAL
KNOX COUNTYREGIONAL
SWEETWATER COUNTY
RAMPART
ROSWELLINDUSTRIAL
NIXON FORK MINE
CREWS FIELD
RUIDOSO MUNICIPAL
RUTLAND STATE
ROWAN BAY
WICOMICO COUNTY
DEADHORSE
SCAMMON BAYSPB
SAND POINT MUNICIPAL
SEDONA
RICHARD MUNICIPAL
ST. GEORGE MUNICIPAL
SKAGWAY MUNICIPAL
SHENANDOAH VALLEY
SHUNGNAK
SHISHMAREF
SHERIDAN COUNTY
SHAGELUK
SITKA
MATHIS FIELD
SHAKTOOLIK
SALINAMUNICIPAL
SLEETMUTE
ST. MICHAEL
SHEEP MOUNTAIN
SAINT PAULISLAND
SHOW LOW
SHEPPARD AFB
SPENCER MUNICIPAL
STONY RIVER SKYPARK
ST. GEORGE ISLAND
FRIEDMAN MEMORIAL
SAVOONGA
GRANT COUNTY
STEVENS VILLAGE
SPARREVOHN AFS
SHELDON POINT SPB
SHEMYAAFB
SEAL BAY
RALPH M CALHOUN MEML
FORNEYAAF
VAN DE GRAAF
TAKOTNA
TETLIN
17
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October 20, 1997
TEX
TKI
TKJ
TLA
TLF
TLJ
TNC
TNK
TOG
TUP
TVF
TWA
TWF
TYR
UGB
UGI
UIN
UMT
UNK
UTO
UUK
UXR
VAK
VCT
VDZ
VEE
VEL
VIS
VZM
VZN
VZR
VZY
WAA
WBB
WBQ
WCR
WDG
WFK
WKK
WLB
WLK
WMH
WMO
WRG
WRL
WSN
WTK
WWP
WWT
WYS
YAK
YKN
YUM
ZXF
ZXO
TELLURIDE, COLORADO
TOKEEN, ALASKA
TOK, ALASKA
TELLER, ALASKA
TELIDA, ALASKA
TATALINE, ALASKA
TIN CITY, ALASKA
TUNUNAK, ALASKA
TOGIAK, ALASKA
TUPELO, MISSISSIPPI
THIEF RIVER FALLS, MINNESOTA
TWIN HILLS, ALASKA
TWIN FALLS, IDAHO
TYLER, TEXAS
PILOT POINT, ALASKA
UGANIK, ALASKA
QUINCY, ILLINOIS
UMIAT, ALASKA
UNALAKLEET, ALASKA
UTOPIA, ALASKA
KUPARUK, ALASKA
MONUMENTVALLEY, UTAH
CHEVAK, ALASKA
VICTORIA, TEXAS
VALDEZ, ALASKA
VENETIE, ALASKA
VERNAL, UTAH
VISALIA, CALIFORNIA
JENSENS STRIP, ALASKA
WILDMAN CREEK, ALASKA
KATMAI BAY, ALASKA
KATMAI LODGE, ALASKA
WALES, ALASKA
STEBBINS, ALASKA
BEAVER, ALASKA
CHANDALAR, ALASKA
ENID, OKLAHOMA
FRENCHVILLE, MAINE
ALEKNAGIK, ALASKA
LABOUCHERE BAY, ALASKA
SELAWIK, ALASKA
MOUNTAIN HOME, ARKANSAS
WHITE MOUNTAIN, ALASKA
WRANGELL, ALASKA
WORLAND, WYOMING
SOUTH NAKNEK, ALASKA
NOATAK, ALASKA
WHALE PASS, ALASKA
NEWTOK, ALASKA
WESTYELLOWSTONE, MONTANA
YAKUTAT, ALASKA
YANKTON, SOUTH DAKOTA
YUMA, ARIZONA
ILLINOIS CREEK, ALASKA
ELCAPITAN, ALASKA
TELLURIDE REGIONAL
TOKEEN
TOK
TELLER
TELIDA
TATALINAAFS
TIN CITYAFS
TUNUNAK
TOGIAK VILLAGE
C D LEMONS MUNICIPAL
THIEF RIVER FALLS
TWIN HILLS
CITY COUNTY
POUNDS FIELD
UGASHIK BAY
UGANIK
BALDWIN FIELD
UMIAT
UNALAKLEET
INDIAN MOUNTAIN AFS
KUPARUK
MONUMENT VALLEY
CHEVAK
COUNTY-FOSTER
VALDEZ MUNICIPAL
VENETIE
VERNAL
VISALIA MUNICIPAL
JENSENS STRIP
WILDMAN CREEK
KATMAI BAY
KATMAI LODGE
WALES
STEBBINS
BEAVER
CHANDALAR LAKE
ENID WOODRING MUNI
FRENCHVILLE
ALEKNAGIK
LABOUCHERE BAY
SELAWIK
MOUNTAIN HOME MUNI
WHITE MOUNTAIN
WRANGELL SPB
WORLAND MUNICIPAL
SOUTH NAKNEK
NOATAK
WHALE PASS
NEWTOK
YELLOWSTONE
YAKUTAT
CHAN GURNEYMUNI
YUMAINTERNATIONAL
ILLINOIS CREEK
ELCAPITAN PEAK
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
UNITED STATES
*Rev. Proc. 97–46, which was “dropped” on September 30, 1997, includes Mitchell, South Dakota, as one of the listed rural airports for calendar year 1997. That
revenue procedure is incorrect. Mitchell, South Dakota has been deleted from the corrected version of rev. Proc. 97–46 that appears in this Bulletin.
October 20, 1997
18
1997–42 I.R.B.
.02 Where transportation involves two
or more segments, at least one of which
begins or ends at a rural airport and at
least one of which does not, the 7.5 percent rate is applied to the rural portion of
the transportation and the nonrural rate is
applied to the nonrural portion. The rural
portion is determined by calculating the
number of great circle miles in those segments beginning or ending at rural airports and the total number of great circle
miles in all segments of the transportation. The fraction formed by using the
great circle miles of the rural portion as
the numerator and the total great circle
miles as the denominator is multiplied by
the amount paid for the transportation.
The result is the portion of the total
amount paid that is subject to the 7.5 percent rate. The remaining portion of the
total amount paid is subject to the nonrural rate. In addition, all segments not
beginning or ending at rural airports are
subject to the segment tax.
SECTION 5. EFFECTIVE DATE
This revenue procedure is effective for
amounts paid after September 30, 1997,
for transportation beginning after September 30, 1997.
DRAFTING INFORMATION
The principal author of this revenue
procedure is Patrick S. Kirwan of the Office of Assistant Chief Counsel (Passthroughs and Special Industries). For further information regarding this revenue
procedure contact Mr. Kirwan at 202622-3130 (not a toll-free call).
26 C.F.R. 601.602: Tax forms and instructions.
(Also Part I, Sections 3504, 6011, 6061, 6071;
31.3504–1, 31.6011(a)–7, 31.6061– , 301.6061–1,
31.6071(a)–1.)
Rev. Proc. 97–47
Table of Contents
SECTION 1. PURPOSE
SECTION 2. BACKGROUND A N D
CHANGES
SECTION 3. SCOPE
SECTION 4. DEFINITIONS
SECTION 5. A P P L I C ATION FOR
THE FORM 941 ELF
PROGRAM
SECTION 6. A C C E P TANCE IN T H E
FORM 941 ELF PROGRAM
1997–42 I.R.B.
SECTION 7.
ADDING AND DELETING TA X PAYERS ON
THE
REPORT I N G
AGENT’S LIST
SECTION 8. ELECTRONIC FILING
OF FORM 941
SECTION 9. ADJUSTMENTS TO
FORM 941
SECTION 10. RESPONSIBILITIES OF
AN ELECTRONIC FILER
SECTION 11. A LT E R N ATIVE FILING
PROCEDURES
SECTION 12. REVISION OF COMPUTER SPECIFICATIONS BY THE SERVICE
SECTION 13. A D V E RTISING STA NDARDS
SECTION 14. REASONS FOR SUSPENSION
SECTION 15. A D M I N I S T R ATIVE REV I E W PROCESS FOR
PROPOSED SUSPENSION
SECTION 16. E F F E C T OF SUSPENSION
SECTION 17. A P P E A L OF SUSPENSION
SECTION 18. P E N A LT Y FOR FA I LURE TO T I M E LY FILE
ARETURN
SECTION 19. FILING FORMS W- 4
WITH THE INTERNAL
REVENUE SERVICE
SECTION 20. FILING FORMS W – 2
( C O P Y A) WITH T H E
SOCIAL SECURITY
ADMINISTRATION
SECTION 21. I N T E R N A L R E V E N U E
SERVICE CONTACT
SECTION 22. E F F E C T ON OTHER
DOCUMENTS
SECTION 23. EFFECTIVE DATE
SECTION 24. PA P E RWORK REDUCTION ACT
SECTION 1. PURPOSE
This revenue procedure sets forth the
requirements of the Form 941 ELF Program under which a taxpayer that is a Reporting Agent (“Agent” as defined in section 4.07 of this revenue procedure) may
electronically file Form 941, Employer’s
Quarterly Federal Tax Return. The technical specifications for filing Form 941
electronically are published separately in
Publication 1855, Technical Specifications Guide for the Electronic Filing Sys-
19
tem of Form 941, Employer’s Quarterly
Federal Tax Return. For further information, see Publication 1264, File Specicifications, Process Criteria, and Record Layouts for Magnetic Tape Filing of Form
941, Employer’s Quarterly Federal Ta x
Return. This revenue procedure amplifies, clarifies, modifies, and supersedes
Rev. Proc. 96–19, 1996–1 C.B. 644.
SECTION 2. BACKGROUND
.01 Section 6011(a) of the Internal Revenue Code provides that any person liable
for any tax imposed by this title, or for the
collection thereof, must make a return or
statement according to the forms and regulations prescribed by the Secretary. Every
person required to make a return or statement must include therein the information
required by such forms or regulations.
.02 Section 31.6011(a)–4 of the Employment Tax Regulations provides in
general that every person required to
make a return of income tax withheld
from wages pursuant to § 3402 must
make a return for the first calendar quarter
in which the person is required to deduct
and withhold such tax and for each subsequent calendar quarter until the person
has filed a final return. Except as otherwise provided, Form 941 is the form prescribed for making the return.
.03 Section 31.6011(a)–7 provides that
each return, together with any prescribed
copies or supporting data, must be filled
in and disposed of in accordance with the
forms, instructions, and regulations applicable thereto. The return may be made
by an agent in the name of the person required to make the return if an acceptable
power of attorney is filed with the Internal
Revenue Service office with which such
person is required to file returns and if
such a return includes all taxes required to
be reported by such person on such return. Form 8655, Reporting Agent Authorization for Magnetic Tape/Electronic Filers, is an acceptable power of attorney, if
prepared in accordance with the requirements set forth in Rev. Proc. 96–17,
1996–1 C.B. 633, as modified by section
22.02 of this revenue procedure.
.04 Section 31.6061–1 provides that the
return may be signed for the taxpayer by
an agent that is fully authorized in accordance with § 31.6011(a)–7 to make such
return. An Agent may sign the Form 941
on behalf of a taxpayer that has a valid
Form 8655 on file with the Service.
October 20, 1997
.05 Section 301.6061–1 of the Regulations on Procedure and A d m i n i s t r a t i o n
provides that the Secretary may prescribe
in forms, instructions, or other appropriate guidance the method for signing any
return, statement, or other document required to be made under any provision of
the internal revenue laws or regulations.
The Service has prescribed in the electronic filing instructions to Form 941 that
an electronically filed Form 941 is signed
by the entry of the Electronic Filer’s Personal Identification Number (“PIN”).
.06 Section 31.6071(a)–1 generally
provides that each return required to be
made under § 31.6011(a)–1 for taxes imposed by the Federal Insurance Contributions Act, or required to be made under
§ 31.6011(a)–4 for withheld income
taxes, must be filed on or before the last
day of the first calendar month following
the period for which it is made. However,
under § 31.6071(a)–1 a return may be
filed on or before the 10th day of the second calendar month following such period if timely deposits under § 6302(c)
and the regulations thereunder have been
made in full payment of such taxes due
for the period.
.07 Procedures for the magnetic filing
of Form 941 are in Rev. Proc. 96–18,
1996–1 C.B. 637, and the specifications
are in Publication 1264.
.08 The submission of federal tax deposit (“FTD”) information on magnetic
tape is addressed in Rev. Proc. 89–48,
1989–2 C.B. 599. For taxpayers that are
required to make FTDs by electronic
funds transfer pursuant to § 6302(h), the
submission of the FTD information along
with the transfer of funds is addressed in
Rev. Proc. 97–33, 1997–30 I.R.B. 10.
.09 This revenue procedure updates
R e v. Proc. 96–19. The updates include
changes in the 941 ELF Program, clarifications of prior Form 941 ELF Program
statements, and additional guidance derived from other Service documents that
relate to the Form 941 ELF Program.
Some of the updates are:
(1) the signature provisions for an
electronically filed Form 941 have been
modified, amplified, and clarified to require use of a PIN instead of filing a Form
4996, Electronic/Magnetic Media Filing
Transmittal for Wage and Wi t h h o l d i n g
Tax Returns (sections 2.05, 4.05, 5.02,
6.06, 8.02, 10.02, 10.03, and 10.04);
October 20, 1997
(2) the definition of an Electronic
Filer:
(a) is prospectively limited to Reporting Agents whose applications (received after the effective date of this revenue procedure) include an A g e n t ’s List
containing 10 or more taxpayers (sections
4.02, 5.03, and 23.02); and
(b) has been expanded to include
Software Developers (sections 4.02, 5.02,
5.04, 6.04, 6.05, and 10.05); and
(3) a Reporting Agent is not required
to replace a previously submitted Authorization under certain circumstances (section 5.05).
SECTION 3. SCOPE
.01 The Form 941 ELF Program accepts electronically filed Forms 941 in
Electronic Data Interchange (“EDI”) format developed by the American National
Standards Institute that meets the requirements of this revenue procedure and Publication 1855.
.02 An Electronic Filer in the Form 941
ELF Program must use asynchronous
communications protocols to transmit
electronic returns. See Publication 1855
for further information regarding communications and formatting requirements.
.03 The Form 941 ELF Program accepts timely current returns that are zero
balance, refund, or limited balance due returns. For the current limitations on balance due returns, refer to Publication
1855. For the due dates of returns under
the Form 941 ELF Program, see section
8.01 of this revenue procedure. The Form
941 ELF Program will not accept the
electronic filing of the following returns:
(1) amended returns;
(2) corrected returns;
(3) returns containing attachments;
or
(4) untimely returns.
A violation of any of these restrictions
will cause a Processing Interruption (as
defined in section 4.06 of this revenue
procedure).
SECTION 4. DEFINITIONS
.01 Authorized Signatory. The “Authorized Signatory” is the person who is authorized to use the PIN for returns filed by
an Electronic Filer under the Form 941
ELF Program or during software development testing.
.02 Electronic Filer. After acceptance
20
in the Form 941 ELF Program, as described in section 6 of this revenue procedure, a participant is referred to as an
“Electronic Filer.” An Electronic Filer
may be:
(1) an Agent that files Forms 941
electronically; or
(2) a “Software Developer” that develops software for the purposes of (a)
formatting returns according to the Serv i c e ’s electronic return specifications in
Publication 1855; and/or (b) transmitting
electronic returns directly to the Service.
A Software Developer may also sell its
software.
.03 Electronic Filing Help Desk. The
Electronic Filing Help Desk (“ELF Help
Desk”) is responsible for the administration of the Form 941 ELF Program. See
section 21 of this revenue procedure for
the address and telephone number of the
ELF Help Desk.
.04 Error Rate. The “Error Rate” is the
percentage of the total volume of tax data
records that are identified by the Service’s
computer program as containing errors
(as defined in Publication 1855).
.05 Personal Identification Number. A
Personal Identification Number (“PIN”)
is a number assigned by the Service to the
Authorized Signatory of an Electronic
Filer for purposes of signing an electronically filed Form 941.
.06 P rocessing Interru p t i o n . A “ P r ocessing Interruption” is an abnormal termination of a program run caused by the
electronic data submitted by an Electronic
Filer.
.07 R e p o rting Agent. A R e p o r t i n g
Agent (“Agent”) is an accounting service,
f r a n c h i s e r, bank, or other person that
complies with Rev. Proc. 96–17, as modified by section 22.02 of this revenue procedure, and is authorized to prepare and
electronically file a Form 941 for a taxpayer.
.08 Reporting Agent Authorization. A
Reporting Agent Authorization (“Authorization”) allows a taxpayer to designate
an Agent. The Authorization may be submitted on Form 8655, or any other instrument that complies with Rev. Proc. 96–
17, as modified by section 22.02 of this
revenue procedure. An A u t h o r i z a t i o n
must be submitted for each taxpayer on
the Reporting Agent’s List.
.09 R e p o rting A g e n t ’s List. For purposes of the Form 941 ELF Program, a
1997–42 I.R.B.
Reporting A g e n t ’s List (“Agent’s List”)
identifies all taxpayers for whom an A g e n t
will file Forms 941 electronically. As e p arate Authorization must be submitted for
each taxpayer on the A g e n t ’s List. T h e
A g e n t ’s List must contain each taxpayer’s
employer identification number (“EIN”).
.10 User identification/password. The
user identification/password (“userid/
password”) consists of an identification
number (userid) issued by the Service and
a confidential set of characters (password)
that, when used in conjunction with each
other, permit an Electronic Filer access to
the Form 941 ELF Program.
. 11 Validated Reporting A g e n t ’s List. A
Validated Reporting A g e n t ’s List (“Va l idated A g e n t ’s List”) is the source of the
EIN and name control to be used as an
identification of each taxpayer by an Electronic Filer that is an Agent. A Validated
A g e n t ’s List is a list of taxpayers and their
EINs prepared by an Agent that is confirmed and assigned name controls by the
Service. Once the Service returns a Va l idated A g e n t ’s List, the Agent must use it to
fill in certain required fields (for example,
the name control field) of the electronic
transmission. See Publication 1855.
SECTION 5. APPLICATION FOR THE
FORM 941 ELF PROGRAM
.01 A prospective Electronic Filer
(“Applicant”) must first submit a Letter of
Application (“Application”) to participate
in the Form 941 ELF Program.
.02 All Applications must contain the
following:
(1) the name, address, and EIN of the
Applicant;
(2) the name, title, and telephone
number of the person to contact regarding
the Application;
(3) the first tax period for which the
Applicant plans to file Forms 941 electronically or to have Form 941 software
available to the public;
(4) a representation that the A p p l icant will comply with section 10 of this
revenue procedure regarding responsibilities of an Electronic Filer;
(5) a listing of any suspension from
any of the Service’s magnetic tape or
electronic filing programs;
(6) the name and title of the Authorized Signatory; and
(7) the signature of the A p p l i c a n t ’s
Authorized Signatory for electronically
1997–42 I.R.B.
filing Forms 941 or for software development testing.
.03 An Application of an Agent must
also contain the following:
(1) the estimated volume of returns the
Applicant plans to file under the Form
941 ELF Program;
(2) the brand name of the software
translation package and the EDI version
to be used;
(3) a statement that the Applicant will
keep a copy of all the Authorizations on
file at the A p p l i c a n t ’s principal place of
business for examination by the Service
upon request;
(4) a representation that the Applicant
will comply with section 3.03 of this revenue procedure regarding the types of returns accepted under the Form 941 ELF
Program;
(5) an A g e n t ’s List containing the
names of 10 or more taxpayers (except as
provided in the grandfather rule in section
23.02 of this revenue procedure); and
(6) except as provided in section 5.05
of this revenue procedure, an A u t h o r i z ation made on Form 8655 with a revision
date of October 1995 or later (or its equivalent) for each taxpayer included on the
A g e n t ’s List. See Rev. Proc. 96-17, as
modified by section 22.02 of this revenue
procedure, for general instructions on
preparing Form 8655.
See Exhibit 1 in the APPENDIX of this
revenue procedure for a sample Application to Participate in the Form 941 ELF
Program as an Agent.
.04 An Application of a Software Developer must also contain the following:
(1) the brand name of the software
translation package, or the development
name if no brand name exists, and the
EDI version to be used; and
(2) whether the software is standalone or interfaces with a named payroll
package.
See Exhibit 2 in the APPENDIX of this
revenue procedure for a sample Application to Participate in the Form 941 ELF
Program as a Software Developer.
.05 A revised Authorization is not required to replace an Authorization made
on Form 8655 with a revision date before
October 1995 (or its equivalent) that was
previously submitted to the Service by an
Agent, provided that Authorization places
no restriction on the medium for filing
Form 941, and the Agent:
21
(1) advises its client that its Forms
941 may be filed electronically, and provides the client with the option of rejecting electronic filing as the medium for filing its Forms 941. An Agent may use the
most efficient and timely method of
clearly providing this notification to a
client. A c l i e n t ’s rejection of electronic
filing for its Forms 941 must be submitted
in writing to the Agent; and
(2) immediately removes any client
from its electronic filing client base that
rejects having its Forms 941 filed electronically.
.06 To allow sufficient time for the approval process, the Applicant should submit its Application by the Application due
dates preceding the quarter ending dates,
as follows:
Application Due
Date
December 15 (prior year)
March 15
June 15
September 15
For Quarter
Ending
March 31
June 30
September 30
December 31
.07 The Application must be submitted
to the Service at the address provided in
section 21 of this revenue procedure.
.08 An Application may not include a
request to file Forms 941, 940, and 945 on
magnetic tape or make FTD payments
and submit FTD information to the Service on magnetic tape or electronically.
An Applicant interested in participating in
these programs should submit an Application in accordance with the following revenue procedures: Rev. Proc. 96–18 (magnetic tape filing of Forms 941, 940, and
945); Rev. Proc. 97–33 (electronic transmission of FTDs); and Rev. Proc. 89–48
(magnetic tape filing of FTD information).
SECTION 6. ACCEPTANCE IN THE
FORM 941 ELF PROGRAM
.01 In the case of an Applicant that is
an Agent, the Applicant will receive a
Validated Agent’s List within 45 days of
the Service receiving the Agent’sApplication. Failure to use the names and EINs
provided on the Validated A g e n t ’s List
may delay processing.
.02 An Applicant must contact the ELF
Help Desk, at the number listed in section
21 of this revenue procedure (unless instructed to use a different number), to notify the Service that the Applicant is ready
October 20, 1997
to begin the testing process. In the case of
an Applicant that is an Agent, the Agent
must contact the ELF Help Desk after receiving the Validated Agent’s List.
.03 An Applicant must transmit an initial test electronic transmission of Form
941 (“test file”) by the test file due dates
preceding the corresponding quarter due
dates, as follows:
Initial Test File
Due Date
April 10
July 10
October 10
January 10
For Quart e r
Ending
March 31
June 30
September 30
December 31
To transmit subsequent test files, contact
the ELF Help Desk. Transmission of a
test file does not constitute the filing of a
tax return. See Publication 1855 for specific testing procedures.
.04 After evaluating the test file, the
Service will notify an Applicant in writing
of approval or denial of electronic filing
privileges. An approval remains in effect
unless the Electronic Filer:
(1) that is an Agent fails to comply
with the Authorization requirements of
sections 5.03(6) and 5.05 of this revenue
procedure;
(2) that is a Software Developer fails
to comply with the requirements of section 10.05 of this revenue procedure; or
(3) is suspended from the Form 941
ELF Program. See section 16 of this revenue procedure for the effect of a suspension.
.05 The acceptance by the Service of a
Software Developer as an Electronic
Filer:
(1) establishes only that the test electronic transmission(s) are formatted properly and may be processed by the Service;
(2) is not an endorsement by the Service of the software or the quality of services provided by the Software Developer; and
(3) does not entitle the Software Developer to electronically file Forms 941
unless the Software Developer is also accepted in the Form 941 ELF Program as
an Agent.
.06 If an Application is approved, the
Service will send the Electronic Filer the
following two documents:
(1) a notification of approval that
will contain the userid/password, and information and procedures regarding sign-
October 20, 1997
ing onto the system for filing electronic
Forms 941; and
(2) a PIN that may be used only by
the Electronic Filer’s Authorized Signatory named in the Application.
.07 Upon receipt of each document referenced in section 6.06 of this revenue
procedure, the Electronic Filer must return
the following documents to the Service:
(1) an acknowledgement signed by
each employee recipient of the
userid/password indicating possession of,
and responsibility for, the userid/password; and
(2) an acknowledgement signed by
the Electronic Filer’s Authorized Signatory indicating possession of, and responsibility for, the proper use of the PIN for
signing tax returns (pursuant to
§ 301.6061–1) filed in the Form 941 ELF
Program.
See Exhibit 3 in the APPENDIX of this
revenue procedure for a sample userid/
password and PIN receipt.
.08 The Service will activate the
userid/password and the PIN upon receiving the Electronic Filer’s acknowledgements of the receipt of the two documents
referenced in section 6.06 of this revenue
procedure.
.09 If an A p p l i c a n t ’s test file fails to
meet the evaluation criteria, the Applicant
must, within 15 days of the Service’s notification of the failure, transmit a new test
file or contact the ELF Help Desk to make
other arrangements.
.10 If an Applicant that is an Agent is
denied, or does not receive, approval for
participating in the Form 941 ELF Program before the end of the tax quarter for
which the Forms 941 will be filed, the
Applicant should file the returns on paper
Forms 941 (or on magnetic tape if the Applicant meets the requirements of Rev.
Proc. 96–18).
.11 If an Applicant is denied acceptance
into the Form 941 ELF Program, the Applicant may reapply for a subsequent tax
quarter by resubmitting an A p p l i c a t i o n
and test file in accordance with sections 5
and 6 of this revenue procedure.
SECTION 7. ADDING AND
DELETING TAXPAYERS BYA
REPORTING AGENT
.01 After an Electronic Filer that is an
Agent is notified that the application for
electronic filing of Forms 941 has been
22
approved, the Agent may want to add and
delete taxpayers from the Form 941 ELF
Program.
.02 To add taxpayers, the Agent must
submit the added names and EINs (Add
List) and an Authorization, in accordance
with sections 5.03(6) and 5.05 of this revenue procedure, for each taxpayer added
to the Form 941 ELF Program. The Service must validate the Add List and return
it to the Agent before the Agent can electronically file returns for these taxpayers.
The Service will generally validate and
mail the Add List to the Agent within 10
business days of receiving the Add List.
.03 To delete taxpayers, the Agent must
submit a list of those taxpayers to be
deleted (Delete List) and, if known, a
short statement indicating which taxpayers will not remain in business.
SECTION 8. ELECTRONIC FILING OF
FORM 941
.01 An Electronic Filer that is an Agent
must ensure that an electronic Form 941
is filed on or before the due date of the return. The due dates prescribed for filing
paper Forms 941 with the Service also
apply to returns filed under the Form 941
ELF Program. Forms 941 are due on or
before the last day of the first calendar
month following the period for which the
return is made. However, a return for
which all tax deposits were made when
due for the quarter may be filed by the
10th day of the month following the due
date. In no case may one electronic transmission include returns with more than
one due date.
.02 An electronically filed Form 941 is
not considered filed until it has been acknowledged as accepted for processing by
the Service. If an electronically filed
Form 941 is transmitted on or before the
due date, the return will be deemed timely
filed. If an electronically filed Form 941
is initially transmitted on or shortly before
the return due date and is ultimately rejected, but the Electronic Filer complies
with section 8.03 of this revenue procedure, the return will be deemed timely
filed.
.03 An electronic transmission that
causes a Processing Interruption or that
has an Error Rate exceeding 5 percent
may not be accepted, and the Electronic
Filer will be asked to resubmit the return(s). If the electronic transmission is
1997–42 I.R.B.
acknowledged as rejected by the Service,
the Electronic Filer should correct the
error(s) and retransmit the return(s) on the
same calendar day. If the Electronic Filer
chooses not to have the previously rejected return retransmitted, or if the return
still cannot be accepted for processing, a
paper Form 941 (or a Form 941 on magnetic tape if the Electronic Filer meets the
requirements of Rev. Proc. 96–18) must
be filed by the later of: (1) the due date of
the return; or (2) within five calendar days
of the rejection or notice that the return
cannot be retransmitted, with an explanation of why the return is being filed after
the due date. For the penalty for failure to
file a timely return, see section 18 of this
revenue procedure.
SECTION 9. ADJUSTMENTS TO
FORM 941
Forms 941 filed under the Form 941
ELF Program must not contain adjustments other than adjustments resulting
from rounding fractions of cents or from
third-party sick pay for which an employer is not responsible. Returns with
other adjustments must be filed on magnetic tape or on paper.
SECTION 10. RESPONSIBILITIES OF
AN ELECTRONIC FILER
.01 To ensure that complete returns are
accurately and efficiently filed, an Electronic Filer must comply with Publication
1855.
.02 The Electronic Filer that is an
Agent must retain the following material
for 4 years after the due date of the return,
unless otherwise notified by the Service:
(1) a complete copy of the electronically filed Form 941;
(2) a copy of the Service’s acknowledgement of receipt of the return; and
(3) a copy of each Authorization.
.03 An Electronic Filer that is an Agent
must:
(1) provide the taxpayer with a copy
of the taxpayer’s electronically filed Form
941. This information may be provided
on a replica of an official form or on an
unofficial form. However, data entries on
an unofficial form must refer to the line
numbers on an official form;
(2) advise the taxpayer to retain a
copy of the return and any supporting material;
(3) inform the taxpayer of the service
1997–42 I.R.B.
center that processes the taxpayer’s returns;
(4) advise the taxpayer that an
amended return, if needed, must be filed
as a paper return and mailed to the service
center identified in accordance with section 10.03(3) of this revenue procedure.
See section 9 of this revenue procedure
for adjustments to Forms 941; and
(5) provide the taxpayer, upon request, with the date the return was transmitted to the Service and the date the Service acknowledged receipt of the
taxpayer’s return.
.04 An Electronic Filer must comply
with the following userid/password and
PIN requirements:
(1) each authorized employee of the
Electronic Filer must submit a signed receipt acknowledging receipt of the
userid/password, and accepting the associated responsibilities. See Exhibit 3 in
the APPENDIX of this revenue procedure
for a sample userid/password receipt;
(2) the Authorized Signatory for the
Electronic Filer must submit a signed receipt acknowledging possession, and accepting responsibility for proper use, of
the PIN for signing and filing tax returns
(or for software development testing) in
the Form 941 ELF Program. See Exhibit
3 in the APPENDIX of this revenue procedure for a sample PIN receipt;
(3) the Electronic Filer is responsible
for ensuring that the PIN remains the confidential information of the Electronic
Filer’s Authorized Signatory. If the Electronic Filer suspects that the confidentiality of the PIN and/or userid/password has
been compromised, the Electronic Filer
must contact the ELF Help Desk within
24 hours for instructions on how to proceed. See section 21 of this revenue procedure for Service contact information;
(4) if the Authorized Signatory for an
Electronic Filer changes, the Electronic
Filer must notify the Service of the name
and title of the new Authorized Signatory
for the electronically filed Form 941 and
apply for a new PIN no later than 15 days
before the filing of another return. After
this notification, the Service will deactivate the current PIN and issue a new PIN
to the new Authorized Signatory. T h e
new Authorized Signatory must submit a
PIN receipt as specified in section
10.04(2) of this revenue procedure in
order to activate the PIN; and
23
(5) the Authorized Signatory for the
Electronic Filer must manually enter the
PIN signature for each transmission of
electronically filed Forms 941.
.05 An Electronic Filer that is a Software Developer must:
(1) promptly correct any software
error that may cause, or causes, an electronic return to be rejected;
(2) promptly distribute any such
software correction;
(3) ensure that any software package
that will be used to transmit returns from
multiple Electronic Filers that are Agents
has the capability of combining these returns into one Service transmission file;
and
(4) not incorporate into its software a
Service assigned PIN.
SECTION 11. ALTERNATIVE FILING
PROCEDURES
.01 Procedures for the filing of Form
941 on magnetic tape are in Rev. Proc.
96-18 and the specifications are in Publication 1264.
.02 An Electronic Filer that is an Agent
may use a Form 941 ELF Program Authorization to file a paper Form 941 under the
Form 941 ELF Program under the following circumstances:
(1) the late receipt of payroll information from a taxpayer that would jeopardize the timely submission of the taxpayer’s return;
(2) the amendment of returns filed
under the Form 941 ELF Program;
(3) the rejection of an electronic
transmission that would jeopardize the
timely submission of the taxpayer’s return;
(4) an authorization by the Service
for an Electronic Filer to file paper Forms
941 instead of electronically filed Forms
941; or
(5) the suspension of an Agent from
the Form 941 ELF Program as provided
in section 16.02(3) of this revenue procedure.
.03 An Agent may prepare a paper
Form 941 for the taxpayer’s signature. A
t a x p a y e r’s authorized representative that
is not an Agent participating in the Form
941 ELF Program (including a suspended
Agent) must have a valid power of attorney (usually a Form 2848, Power of Attorney and Declaration of Representative)
that authorizes the representative to sign
October 20, 1997
and file a paper Form 941 on behalf of a
taxpayer.
.04 Each paper Form 941 must be
signed by the taxpayer, the taxpayer’s authorized representative, or a participating
Agent to the extent permitted under section 11.02 of this revenue procedure.
SECTION 12. REVISION OF
COMPUTER SPECIFICATIONS
BYTHE SERVICE
.01 If Publication 1855 is revised, the
Service, if necessary, will advise all current Electronic Filers to submit test files
prior to filing under the new specifications. Failure to submit a test file may
later result in a Processing Interruption or
an Error Rate exceeding 5 percent on returns filed electronically for which an
Electronic Filer may receive a notice of
suspension. See section 14 of this revenue
procedure concerning the reasons for suspension of electronic filing privileges.
.02 If an Electronic Filer is unable to
comply with the changes in specifications, the Electronic Filer must contact
the ELF Help Desk for further instructions. See section 21 of this revenue procedure.
SECTION 13. ADVERTISING
STANDARDS
.01 An Electronic Filer must:
(1) comply with the advertising and
solicitation provisions of 31 C.F.R. Part
10 (Treasury Department Circular No.
230). This circular prohibits the use or
participation in the use of any form of
public communication containing a false,
fraudulent, misleading, deceptive, unduly
influencing, coercive, or unfair statement
or claim. In addition, advertising must
not imply a special relationship with the
Service, Financial Management Service
(“FMS”), or the Treasury Department;
(2) adhere to all relevant federal,
state, and local consumer protection laws;
(3) not use the Service’s name, “Internal Revenue Service” or “IRS”, within
a firm’s name;
(4) not use improper or misleading
advertising in relation to the Form 941
ELF Program;
(5) not carry the Service, FMS, or
other Treasury Seals on its advertising
material;
(6) clearly state the names of all cooperating parties if advertising for a coop-
October 20, 1997
erative electronic return filing project
(public/private sector);
(7) pre-record any radio or television
advertisement and keep a copy of this advertisement for a period of at least 36
months from the date of the last transmission or use; and
(8) retain a copy of any actual direct
mailing or fax communications, along
with a list or other description of persons
to whom the communication was mailed,
faxed, or otherwise distributed for a period of at least 36 months from the date of
the last mailing, fax, or distribution.
.02 Acceptance to participate in the
Form 941 ELF Program does not imply
endorsement by the Service, FMS, or the
Treasury Department of the software or
quality of services provided.
SECTION 14. REASONS FOR
SUSPENSION
.01 The Service reserves the right to
suspend an Electronic Filer from the
Form 941 ELF Program for the following
reasons (this list is not all-inclusive):
(1) submitting tax returns for which
the Service did not receive A u t h o r i z ations;
(2) repeatedly submitting tax returns
that have an Error Rate exceeding 5 percent or that cause a Processing Interruption;
(3) submitting tax returns that have
an Error Rate exceeding 5 percent or that
cause a Processing Interruption after failing to submit the test file required by section 12 of this revenue procedure;
(4) failing to comply with the responsibilities of an Electronic Filer set
forth in section 10 of this revenue procedure;
(5) failing to abide by the advertising
standards in section 13 of this revenue
procedure; or
(6) significant complaints about an
Electronic Filer’s performance in the
Form 941 ELF Program.
.02 If the Electronic Filing Coordinator
(“ELF Coordinator”) informs an Electronic Filer that a certain action is a reason for suspension and the action continues, the service center director may send
the Electronic Filer a notice proposing
suspension of the Electronic Filer. However, a notice proposing suspension may
be sent without a warning if the Electronic Filer’s action indicates an inten-
24
tional disregard of rules. Anotice proposing suspension will describe the reason(s)
for the proposed suspension, and indicate
the length of the suspension and the conditions that need to be met before the suspension will terminate.
.03 An Electronic Filer that is an Agent
has an obligation to notify taxpayers filing through the Agent if and when that
Agent is suspended from filing under the
Form 941 ELF Program as provided in
section 16.02(4) of this revenue procedure. The Service reserves the right to
extend the period of suspension of any
Agent that fails to comply with this requirement.
SECTION 15. ADMINISTRATIVE
REVIEW PROCESS FOR PROPOSED
SUSPENSION
.01 An Electronic Filer that receives a
notice proposing suspension may request
an administrative review prior to the proposed suspension taking effect.
.02 The request for an administrative
review must be in writing and contain detailed reasons, with supporting documentation, for withdrawal of the proposed
suspension.
.03 The written request for an administrative review and a copy of the notice
proposing suspension must be delivered
to the ELF Coordinator within 30 calendar days of the date on the notice proposing suspension. The ELF Coordinator
will forward the written request to the National Program Analyst for Electronic Filing of Business Returns (“National Coordinator”) if the service center director
continues to believe that suspension is
warranted.
.04 After consideration of the written
request for an administrative review, the
National Coordinator will either issue a
suspension letter or notify the Electronic
Filer in writing that the proposed suspension is withdrawn.
.05 If an Electronic Filer receives a suspension letter, the ELF Coordinator’s subsequent determination of whether a reason for suspension has been corrected is
not subject to review or appeal.
.06 If an Electronic Filer does not
timely submit a written request for an administrative review, the service center director will issue a suspension letter.
.07 Failure to submit a written request
for an administrative review within the
1997–42 I.R.B.
30-day period described in section 15.03
of this revenue procedure irrevocably terminates the Electronic Filer’s right to an
administrative review of the proposed
suspension.
SECTION 16. EFFECT OF
SUSPENSION
.01 An Electronic Filer’s suspension
will continue for the length of time specified in the suspension letter, or until the
conditions for terminating the suspension
have been met, whichever is later.
.02 In the case of an Electronic Filer
that is an Agent, the following additional
rules apply:
(1) if a Form 941 is due (without regard to extensions) within 60 days from
the date on the suspension letter, the
Agent may file the Form 941 under the
Form 941 ELF Program;
(2) if a Form 941 is due (without regard to extensions) more than 60 days
from the date on the suspension letter, the
Agent may not file the Form 941 under
the Form 941 ELF Program;
(3) if a suspended Agent has a power
of attorney from a taxpayer that authorizes the Agent to sign and file Form 941,
the suspended Agent will be able to sign
and file a paper Form 941 for the taxpayer. See section 11.03 of this revenue
procedure. Form 8655 does not authorize
the filing of paper Forms 941 outside of
the Form 941 ELF Program; and
(4) an Agent must provide written
notification of a suspension to a taxpayer
at least 45 days before the due date of the
taxpayer’s first return affected by the suspension. This notification must be provided even though the Agent may believe
that the Agent will be able to meet the
conditions for terminating the suspension
before the due date.
.03 An Electronic Filer will be able to
participate in the Form 941 ELF Program
from which the Electronic Filer was suspended, without reapplying to the Form
941 ELF Program, after:
(1) the stated suspension period expires; and
(2) the reason(s) for suspension are
corrected.
SECTION 17. APPEALOF
SUSPENSION
.01 If an Electronic Filer receives a suspension letter from the National Coordi-
1997–42 I.R.B.
nator, the Electronic Filer is entitled to appeal, by written protest, to the National
Director of Appeals. The written protest
must be sent to the National Coordinator,
who will forward it to the National Director of Appeals. During the appeals
process, the suspension remains in effect.
.02 The written protest must be received by the National Coordinator within
30 calendar days of the date of the suspension letter. The written protest must
contain detailed reasons, with supporting
documentation, for termination of the suspension.
.03 Within 15 calendar days of receipt
of a written protest, the National Coordinator will forward the file on the Electronic Filer and the material described in
section 17.02 of this revenue procedure to
the National Director of Appeals.
.04 Failure to appeal within the 30-day
period described in section 17.02 of this
revenue procedure irrevocably terminates
the Electronic Filer’s right to appeal the
suspension.
SECTION 18. PENALTY FOR A
FAILURE TO TIMELY FILE A
RETURN
Section 6651(a)(1) provides that for
each month (or part thereof) a return is
not filed when required (determined with
regard to any extensions of time for filing), there is a penalty of 5 percent of the
unpaid tax not to exceed 25 percent, absent reasonable cause. A taxpayer does
not establish reasonable cause simply by
engaging a competent Agent to file the
taxpayer’s return. However, if the Agent
has reasonable cause under § 6651(a) for
failing to timely file the taxpayer’s return,
the taxpayer will also have reasonable
cause for that failure, and the failure-tofile penalty will be abated.
SECTION 19. FILING FORMS W–4
WITH THE INTERNAL REVENUE
SERVICE
.01 An employer is required to send to
the Service by the due date of the quarterly return copies of all Forms W–4, Emp l o y e e ’s Withholding Allowance Certificates, received during the quarter from
any employee still employed at the end of
the quarter who claims:
(1) more than 10 withholding exemptions; or
(2) exemption from withholding and
25
is expected to earn more than $200 per
week.
Employers should not send other Forms
W–4 unless notified by the Service in
writing to do so.
.02 If an employer’s Form 941 is filed
under the Form 941 ELF Program, copies
of required paper Forms W-4 along with a
cover letter providing the employer’s
name, address, EIN, and the number of
Forms W–4 included must be sent to the
service center that would have received
the employer’s paper Form 941. See Publication 15, Circular E, Employer’s Ta x
Guide, for more information on sending
Forms W–4 to the Service.
.03 Required Forms W–4 information
may also be filed on magnetic media (5
1/4 inch diskettes, 3 1/2 inch diskettes, or
magnetic tape). See Publication 1245,
Specifications for Filing Form W–4, Emp l o y e e ’s Withholding Allowance Certificate, on Magnetic Tape, and 5 1/4- and 3
1/2-Inch Magnetic Diskettes, for more information concerning magnetic media filing of Forms W–4.
SECTION 20. FILING FORMS W–2
(COPYA) WITH THE SOCIAL
SECURITYADMINISTRATION
Forms W–2, Wage and Tax Statements,
must be filed directly with the Social Security Administration on magnetic media
or paper. For information on magnetic
media reporting of Form W–2, contact the
Social Security Administration’s Regional
Magnetic Media Coordinators.
SECTION 21. INTERNALREVENUE
SERVICE CONTACT
Unless otherwise instructed, all questions regarding this revenue procedure
should be directed to the following address and telephone number:
Internal Revenue Service
Memphis Service Center
Electronic Filing Help Desk
P.O. Box 30309 AMF
Memphis, TN 38130
Attention: ELF Unit Stop 26
The telephone number of this office is
(901) 546-2690 (not a toll-free number).
SECTION 22. EFFECT ON OTHER
DOCUMENTS
.01 Rev. Proc. 96–9 is amplified, clarified, modified, and superseded.
October 20, 1997
.02 Section 6.05 of Rev. Proc. 96–17,
1996–1 C.B. 633, is modified to provide
the same relief as set forth in section 5.05
of this revenue procedure (regarding an
Agent not having to replace a previously
submitted Authorization under certain circumstances).
SECTION 23. EFFECTIVE DATE
.01 In general. This revenue procedure
is effective for returns due after October
20, 1997 (without regard to extensions).
.02 Grandfather rule. Ataxpayer or an
Agent that has filed an application for acceptance in the Form 941 ELF Program
on or before the effective date of this revenue procedure, may be treated as an
Electronic Filer that is an Agent for purposes of this revenue procedure. The taxpayer or Agent must have been eligible to
apply for acceptance in the Form 941 ELF
Program under Rev. Proc. 96–19, and
must comply with all the applicable provisions of this revenue procedure other
than the section 5.03(5) requirement of an
A g e n t ’s List containing the names of 10
or more taxpayers.
SECTION 24. PAPERWORK
REDUCTION ACT
The collections of information contained in this revenue procedure have
been reviewed and approved by the Office of Management and Budget in accordance with the Paperwork Reduction Act
(44 U.S.C. 3507) under control number
1545–1557.
An agency may not conduct or sponsor,
and a person is not required to respond to,
a collection of information unless the collection of information displays a valid
control number.
The collections of information in this
revenue procedure are in sections 5, 6, 7,
8, 10, 12, and 13. This information is required by the Service to implement the
Form 941 ELF Program and to enable
taxpayers to file their Forms 941 electroni c a l l y. The information will be used to
ensure that taxpayers receive accurate and
essential information regarding the filing
of their electronic returns and to identify
persons involved in the filing of electronic returns. The collections of infor
mation are required to retain the benefit of
participating in the Form 941 ELF Program. The likely respondents are business or other for-profit institutions, federal, state or local governments, nonprofit
institutions, and small businesses or organizations.
The estimated total annual reporting
and recordkeeping burden is 9,305 hours.
The estimated annual burden per respondent/recordkeeper varies from 9
hours to 47 hours, depending on individual circumstances, with an estimated average of 46.53 hours. The estimated number of respondents and recordkeepers is
200.
The estimated annual frequency of responses is on occasion.
Books or records relating to a collection of information must be retained as
long as their contents may become material in the administration of any internal
revenue law. Generally, tax returns and
tax return information are confidential, as
required by 26 U.S.C. 6103.
APPENDIX
Exhibit 1
Letter of Application to Participate in the Form 941 ELF Program as an Agent
AAAPayroll, Inc.
111 Main St.
Columbus, NY 11111
EIN XX-XXXXXXX
[Date]
Internal Revenue Service
Memphis Service Center
Electronic Filing Help Desk
P.O. Box 30309 AMF
Memphis, TN 38130
Attention: ELF Unit Stop 26
To whom it may concern:
This letter is an application to participate in the electronic filing program for Forms 941 (“Form 941 ELF Program”).
I understand and agree to the following which are prerequisites for participation in the Form 941 ELF Program:
1. I will keep copies of the Form 8655, Reporting Agent Authorization for Magnetic Tape/Electronic Filers (or its equivalent) on
file at my principal place of business for a period no less than required under the period of limitation for assessment for the last return filed under its authority. I will provide these Authorizations for examination by the Service upon request.
2. I will abide by the recordkeeping requirements set forth in section 10.02 of Rev. Proc. 97–47.
October 20, 1997
26
1997–42 I.R.B.
3. I will provide my clients documentation of filed returns as set forth in section 10.03 of Rev. Proc. 97–47.
4. I will comply with all electronic security restrictions set forth in section 10.04 of Rev. Proc. 97–47 and Publication 1855, Technical Specifications Guide for the Electronic Filing System of Form 941, Employer’s Quarterly Federal Tax Return.
5. I agree to submit returns that meet the eligibility requirements set forth in section 3.03 of Rev. Proc. 97–47.
[Name, title] of [firm name] is the individual to contact concerning the userid/password. [Name] can be reached at [telephone
number]. [Name] has read and understands the rules that apply to the use of the userid/password.
[Name, title] of [firm name and address] is the designated recipient of the Personal Identification Number (PIN). [Name] is authorized to administer and use the PIN as the signature of [firm name] to sign and file tax returns in the Form 941 ELF Program.
I will begin submitting returns using the Form 941 ELF Program for returns due XX quarter 19XX. I estimate that I will be submitting XXX number of returns (no fewer than 10 returns).
I expect to use [software brand name] translation software and EDI release version [number] for electronic transmissions.
I have included with this application a Reporting Agent’s List and an Authorization for each taxpayer on my Reporting Agent’s
List.
Please contact [name, title & telephone number] to discuss this letter of application.
[Signature of Electronic
Filer’s Authorized Signatory]
Attachments:
(1) Agent’s List
(2) Authorizations for taxpayers on the Agent’s List
1997–42 I.R.B.
27
October 20, 1997
Exhibit 2
Letter of Application to Participate in the Form 941 ELF Program as a Software Developer
AAAPay Developers
111 Main St.
Columbus, NY 11111
EIN XX–XXXXXXX
[Date]
Internal Revenue Service
Memphis Service Center
Electronic Filing Help Desk
P.O. Box 30309 AMF
Memphis, TN 38130
Attention: ELF Unit Stop 26
To whom it may concern:
This letter is an application to participate in the electronic filing program for Forms 941 (“Form 941 ELF Program”).
I understand and agree to the following which is a prerequisite for participation in the Form 941 ELF Program as a software developer:
I will comply with all electronic security restrictions set forth in section 10.04 of Rev. Proc. 97–47 and
Publication 1855, Technical Specifications Guide for the Electronic Filing System of Form 941, Employer’s Quarterly Federal
Tax Return.
[Name, title] of [firm name] is the individual to contact concerning the userid/password. [Name] can be reached at [telephone
number]. [Name] has read and understands the rules that apply to the use of the userid/password.
[Name, title] of [firm name and address] is the designated recipient of the Personal Identification Number (PIN). [Name] is authorized to administer and use the PIN as the signature of [firm name] to test software for use in filing tax returns in the Form 941
ELF Program.
I will provide software to begin submitting returns using the Form 941 ELF Program for returns due XX quarter 19XX.
I will use [name of software brand or development name] translation software and EDI release version [number] for electronic
transmissions. The software package will be marketed to [reporting agents filing more than XXX returns (no fewer than 10 returns)]. The software is a [standalone or payroll package interface].
Please contact [name, title & telephone number] to discuss this letter of application.
[Signature of Software
Developer’s Authorized Signatory]
October 20, 1997
28
1997–42 I.R.B.
Exhibit 3
PIN/Userid/Password Receipt
I, [i n s e rt “name of Authorized Signatory, title, Electronic Filer’s name and addre s s ”] acknowledge receipt of the [i n s e rt
“userid/password” or “PIN” as appropriate] for the Form 941 ELF Program.
I understand that I am bound by the requirements and responsibilities regarding [insert userid/password, or “PIN” as appropri ate] as set forth in Rev. Proc. 97–47, and Publication 1855.
[Note: the following paragraph only applies to the PIN receipt] I accept and adopt the PIN as my signature for signing tax returns
filed for [insert “Electronic Filer’s name”] in the Form 941 ELF Program. I also understand that by entering the PIN, I will be declaring, under penalties of perjury, that to the best of my knowledge and belief, the tax returns being submitted electronically are
true, correct, and complete.
For userid/password: [Signature of employee recipient]
For PIN: [Signature of Electronic Filer’s Authorized Signatory]
NOTE: Separate receipts are required for a user identification/password and a PIN.
1997–42 I.R.B.
29
October 20, 1997
Part IV. Items of General Interest
Notice of Proposed Rulemaking
and Notice of Public Hearing
Public Disclosure of Material
Relating to Tax-Exempt
Organizations
REG–246250–96
A G E N C Y: Internal Revenue Service
(IRS), Treasury.
ACTION: Notice of proposed rulemaking and notice of public hearing.
S U M M A RY: This document contains
proposed regulations relating to the public
disclosure requirements of section
6104(e) of the Internal Revenue Code.
The proposed regulations provide guidance for a tax-exempt organization required to make its application for tax exemption and annual information return
available for public inspection. The proposed regulations also provide guidance
for a tax-exempt organization required to
comply with requests made in writing or
in person from individuals who seek a
copy of those documents. The proposed
regulations describe how a tax-exempt organization can make those documents
widely available and, therefore, not be required to provide copies in response to individual requests. The proposed regulations address the standards that apply in
determining whether a tax-exempt organization is the subject of a harassment campaign and guidance on the applicable procedures to obtain relief. This document
also provides notice of a public hearing.
DATES: Written comments and requests
to speak (with outlines of oral comments)
at the public hearing scheduled for February 4, 1998, beginning at 10 a.m. must be
submitted by December 26, 1997.
ADDRESSES: Send submissions to:
CC:DOM:CORP:R (REG–246250–96),
room 5226, Internal Revenue Service,
POB 7604, Ben Franklin Station, Wa s hington DC 20044. Submissions may be
hand-delivered between the hours of 8
a.m. and 5 p.m. to: CC:DOM:CORP:R
(REG–246250–96), Courier’s Desk, Internal Revenue Service, 1111 Constitution
Avenue NW., Washington DC. A l t e r n at i v e l y, taxpayers may submit comments
October 20, 1997
electronically via the Internet by selecting
the “Tax Regs” option on the IRS Home
Page, or by submitting comments directly
to the IRS Internet site at http://www.irs.
ustreas.gov/prod/tax_regs/comments.html.
The public hearing will be held in the IRS
Auditorium, Internal Revenue Service
Building, 1111 Constitution Avenue, NW.,
Washington, DC.
FOR FURTHER INFORMATION CONTA C T: Concerning the regulations,
Michael B. Blumenfeld, (202) 622-6070;
concerning submissions and the hearing,
Michael Slaughter, (202) 622-7190 (not
toll-free numbers).
SUPPLEMENTARYINFORMATION:
Paperwork Reduction Act
The collections of information contained in this notice of proposed rulemaking have been submitted to the Office of
Management and Budget for review in accordance with the Paperwork Reduction
Act of 1995 (44 U.S.C. 3507(d)). Comments on the collections of information
should be sent to the Office of Management and Budget, Attn: Desk Officer for
the Department of the Treasury, Office of
Information and Regulatory A ff a i r s ,
Washington, DC 20503, with copies to
the Internal Revenue Service, Attn: IRS
Reports Clearance Off i c e r, T: F P, Wa s hington, DC 20224. Comments on the collections of information should be received
by November 25, 1997. Comments are
specifically requested concerning:
Whether the proposed collections of information are necessary for the proper
performance of the functions of the Internal Revenue Service, including whether
the information will have practical utility;
The accuracy of the estimated burden
associated with the proposed collections
of information;
How the quality, utility, and clarity of
the information to be collected may be enhanced;
How the burden of complying with the
proposed collections of information may
be minimized, including through the application of automated collection techniques or other forms of information technology; and
30
Estimates of capital or start-up costs
and costs of operation, maintenance, and
purchase of services to provide information.
The collections of information in these
proposed regulations are in §§301.6104(e)–1, 301.6104(e)–2, and 301.6104(e)–3.
This information is required to enable a
tax-exempt organization to comply with
section 6104(e) of the Internal Revenue
Code. Under section 6104(e), a tax-exempt organization is required to make its
application for tax exemption and its annual information returns available for
public inspection. In addition, a tax-exempt organization is required to comply
with requests made in writing or in person
from individuals who seek a copy of those
documents or, in the alternative, to make
its documents widely available. The requirement that a tax-exempt organization
make its application for tax exemption
and annual information returns available
for public inspection and comply with requests made in writing or in person from
individuals who seek a copy of those documents or, in the alternative, make the
documents widely available, will enable
the public to obtain information about the
tax-exempt organization. Under section
6104(e), a tax-exempt organization is permitted to file an application for relief
from the requirement to provide copies if
the organization reasonably believes it is
the subject of a harassment campaign.
The information a tax-exempt org a n i z ation provides when filing an application
for a determination that it is subject to a
harassment campaign will be used by the
IRS to make such determination. T h e
collection of information is required to
obtain relief from the requirement to comply with requests for copies if such requests are part of the harassment campaign. The likely respondents and/or
recordkeepers are tax-exempt org a n i z ations. The burden for recordkeeping and
for reporting is reflected below.
Estimated total annual recordkeeping
burden: 551,000 hours.
Estimated average annual burden per
recordkeeper: 30 minutes.
Estimated number of recordkeepers:
1,100,000.
Estimated total annual reporting burden: 500 hours.
1997–42 I.R.B.
Estimated average annual reporting
burden per respondent: 29 minutes.
Estimated number of respondents:
1050.
Estimated annual frequency of responses: on occasion.
An agency may not conduct or sponsor,
and a person is not required to respond to,
a collection of information unless it displays a valid control number assigned by
the Office of Management and Budget.
Books or records relating to a collection of information must be retained as
long as their contents may become material in the administration of any internal
revenue law. Generally, tax returns and
tax return information are confidential, as
required by 26 U.S.C. 6103.
Background
This document contains proposed
amendments to the Income Tax Regulations (26 CFR part 301) relating to the
section 6104(e) disclosure requirements
affecting tax-exempt organizations (organizations described in sections 501(c) or
(d) and exempt from taxation under section 501(a)). Section 10702 of the Omnibus Budget Reconciliation Act of 1987
(OBRA ‘87) added subsection (e) to section 6104 of the Internal Revenue Code
(Code). Section 6104(e) requires each
tax-exempt organization, including one
that is a private foundation, to allow public inspection of the organization’s application for recognition of tax exemption.
Section 6104(e) also requires each tax-exempt organization, other than one that is a
private foundation, to allow public inspection at the organization’s principal office (and certain regional or district offices) of its three most recent annual
information returns. Each return must be
made available for a 3-year period beginning on the date the return is required to
be filed or is actually filed, whichever is
l a t e r. Notice 88–20 (1988–2 C.B. 454),
provided tax-exempt organizations with
guidance for complying with the section
6104(e) public inspection requirements.
The Taxpayer Bill of Rights 2
(TBOR2), enacted on July 30, 1996,
amended section 6104(e) by adding additional requirements. As amended, section
6104(e) requires each tax-exempt organization, including one that is a private
foundation, to comply with requests,
made either in writing or in person, for
1997–42 I.R.B.
copies of the org a n i z a t i o n ’s application
for recognition of tax-exempt status. Section 6104(e) also requires each tax-exempt organization, other than one that is a
private foundation, to comply with requests, made either in writing or in person, for copies of the organization’s three
most recent annual information returns.
The organization must fulfill these requests without charge, other than a reasonable fee for reproduction and mailing
costs. If the request for copies is made in
person, the organization must provide the
requested copies immediately. If the request for copies is made in writing, the organization must provide the copies within
30 days. Section 6104(e) also provides
that an organization is relieved of its
obligation to provide copies upon request
if, in accordance with regulations to be
promulgated by the Secretary of the Treasury, (1) the organization has made the requested documents widely available or
(2) the Secretary of the Treasury determines, upon application by the organization, that the organization is subject to a
harassment campaign such that a waiver
of the obligation to provide copies would
be in the public interest.
In Notice 96–48 (1996–39 I.R.B. 8),
the IRS invited comments on the changes
made by TBOR2. Twenty-two comments
were received and considered in the drafting of this notice of proposed rulemaking.
The comments addressed a range of issues, although they made several suggestions in common. Several commentators
requested that the guidance on the new
disclosure requirements follow the existing guidance on the public inspection requirements provided in Notice 88–120.
Several commentators also recommended
that the fee charged by the IRS for copies
of organization documents be used to establish a reasonable fee for an org a n i z ation to charge when fulfilling requests for
copies of the documents. A number of
comments were received concerning the
Internet. Most, but not all, of these comments urged that posting an org a n i z at i o n ’s documents on the Internet be
treated as making those documents
widely available. Finally, several commentators asked for guidance in determining when an organization is subject to a
harassment campaign, how to apply for a
harassment determination, what kind of
relief is available while such an applica-
31
tion is pending and the effect of a determination that the organization is the subject of a harassment campaign.
Explanation of Provisions
Overview
The proposed regulations provide guidance concerning the application and returns a tax-exempt organization must
make available for public inspection and
must supply in response to requests for
copies. The proposed regulations also
provide guidance on (1) the place and
time for making these documents available for public inspection, (2) conditions
that may be placed on requests for copies
of documents, and (3) the amount, form
and time of payment of any fees that may
be charged. The regulations also prescribe how an organization can make its
application for tax exemption and annual
information returns widely available. Fin a l l y, the proposed regulations provide
guidance on the standards that apply in
determining whether an organization is
the subject of a harassment campaign and
on the applicable procedures for obtaining
relief.
Material Required to be Made Available
for Public Inspection and Supplied in
Response to a Request for Copies
The proposed regulations specify the
documents that a tax-exempt organization
must make available for public inspection
or supply in response to a request for
copies. A tax-exempt organization, including one that is a private foundation,
must make its application for tax exemption available. An application for tax exemption includes the application form
(such as Form 1023 or Form 1024) and
any supporting documents filed by the organization in support of its application. It
also includes any letter or document issued by the IRS in connection with the
application. Consistent with the guidance
provided in Notice 88–120, if an organization filed its application before July 15,
1987, the proposed regulations provide
that the organization is required to make
available a copy of its application only if
it had a copy of the application on July
15, 1987.
A tax-exempt organization, other than
one that is a private foundation, must
make its three most recent annual infor-
October 20, 1997
mation returns available. Generally, an
annual information return includes Forms
990, 990–EZ, 990–BL, and Form 1065. It
also includes all schedules and attachments filed with the IRS. An organization
is not required, however, to disclose the
parts of the return that identify names and
addresses of contributors to the organization, nor is it required to disclose Form
990–T. The proposed regulations provide
rules concerning the documents that must
be made available by an organization that
is recognized as tax-exempt under a group
exemption letter or that files a group return pursuant to §1.6033–2(d) and Rev.
Proc. 80–27, 1980–1 C.B. 677 (or any
successor provision). Finally, the proposed regulations provide guidance to an
individual denied inspection, or a copy, of
an application or a return. In such a case,
the individual may provide the IRS with a
statement that describes the reason why
the individual believes the denial was in
violation of legal requirements.
Place and Time Documents Must Be
Available for Public Inspection
The proposed regulations provide that a
tax-exempt organization must make the
specified documents available for public
inspection at its principal, regional and
district offices. The specified documents
generally must be available for inspection
on the day of the request during the office’s normal business hours. Consistent
with section 6104(e) and Notice 88–120,
the proposed regulations provide that an
o ffice of an organization will be considered a regional or district office only if it
has three or more paid full-time employees (or paid employees, whether part-time
or full-time, whose aggregate number of
paid hours per week is at least 120). The
rules exclude certain sites where the organ i z a t i o n ’s employees perform solely exempt function activities from being
treated as a regional or district office. In
addition, the proposed regulations prescribe how an organization that does not
maintain a permanent office or whose office has very limited hours during certain
times of the year can comply with the
public inspection requirements. The proposed regulations also provide rules concerning the conditions the org a n i z a t i o n
may impose on public inspections that are
consistent with Notice 88–120.
October 20, 1997
Requirement to Furnish Copy to a
Requester
The proposed regulations require that a
tax-exempt organization accept requests
for copies made in person at the same
place and time that the information must
be available for public inspection. They
also generally require an organization to
provide the copies on the day of the request. In unusual circumstances, an organization will be permitted to provide the
requested copies on the next business day.
When a request is made in writing, the
proposed regulations require that a taxexempt organization furnish the copies
within 30 days from the date it receives
the request. If an organization, however,
requires advance payment of a reasonable
fee for copying and mailing, it may provide the copies within 30 days from the
date it receives payment, rather than from
the date of the initial request.
The proposed regulations provide guidance as to what constitutes a request,
when a request is considered received,
and when copies are considered provided.
The proposed regulations provide that, instead of requesting a copy of an entire application for tax exemption or annual information return, individuals may request
a specific part of either document. Fin a l l y, the proposed regulations permit a
principal, regional, or district office of an
organization to use an agent to process requests for copies.
Reasonable Fee for Providing Copies
The proposed regulations provide that
the reasonable fee a tax-exempt organization is permitted to charge for copies may
be no more than the fees charged by the
IRS for copies of tax-exempt organization
tax returns and related documents (currently $1.00 for the first page and $.15 for
each subsequent page), plus actual
postage costs. The proposed regulations
permit an organization to collect payment
in advance of providing the requested
copies. If an organization receives a written request for copies with no payment
enclosed, and the organization requires
payment in advance, the org a n i z a t i o n
must request payment within 7 days from
the date it receives the request. Payment
will be deemed to occur on the day an organization receives the cash, check (provided the check subsequently clears) or
32
money order. The proposed regulations
require an organization to accept payment
made by cash or money order, and when
the request is made in writing, also accept
payment made by personal check. An organization is permitted, though not required, to accept other forms of payment.
To protect requesters from unexpected
fees where a tax-exempt org a n i z a t i o n
does not require prepayment and where a
requester does not enclose prepayment
with a request, an organization must receive consent from a requester before providing copies for which the fee charg e d
for copying and postage is in excess of
$20.
Making Applications and Information
Returns Widely Available
The proposed regulations provide that a
tax-exempt organization is not required to
comply with requests for copies if the organization has made the requested documents widely available. The proposed
regulations specify that an org a n i z a t i o n
can make its application for tax exemption and/or an annual information return
widely available by posting the applicable
document on the org a n i z a t i o n ’s Wo r l d
Wide Web page on the Internet or by having the applicable document posted on another org a n i z a t i o n ’s page as part of a
database of similar materials. In addition,
the proposed regulations provide that the
Commissioner may prescribe, by revenue
procedure or other guidance, other methods that an organization can use to make
its application and/or its return widely
available. An organization that makes its
application and/or its return widely available must inform individuals who request
copies how and where to obtain the requested document. The Treasury and the
IRS are interested in comments on additional methods by which applications and
returns could be made widely available,
including the use of a clearinghouse that
maintains a large inventory of documents
from many organizations.
Harassment Campaigns
The proposed regulations provide guidance in determining whether a tax-exempt
o rganization is the subject of a harassment campaign. Generally, a harassment
campaign exists where an organization receives a group of requests, and the relevant facts and circumstances show that
1997–42 I.R.B.
the purpose of the group of requests was
to disrupt the operations of the tax-exempt organization rather than to obtain information. The proposed regulations also
contain examples that evaluate whether
particular situations constitute a harassment campaign and whether an organization has a reasonable basis for believing
that a request is part of the harassment
campaign. For example, the IRS will not
allow organizations to suspend compliance with a request for copies from a representative of the news media even
though the organization believes that request is part of a harassment campaign.
The proposed regulations also permit an
o rganization to disregard requests in excess of two per month or four per year
made by a single individual or sent from a
single address. Finally, the proposed regulations provide procedures for requesting a determination that an organization is
subject to a harassment campaign, the
treatment of requests for copies while a
request for a determination is pending,
and the effect of such a determination.
Proposed Effective Date
These regulations are proposed to be
effective beginning 60 days after publication of these regulations as final regulations.
Special Analyses
Pursuant to sections 603(a) and 605(b)
of the Regulatory Flexibility Act, it is certified that the collection of information
referenced in this notice of proposed rulemaking will not have a significant economic impact on a substantial number of
small entities. Although a substantial
number of small entities will be subject to
the collection of information requirements in these regulations, the requirements will not have a significant economic impact on these entities. T h e
average time required to maintain and disclose the information required under these
regulations is estimated to be 30 minutes
for each tax-exempt organization. T h i s
estimate is based on the assumption that,
on average, a tax-exempt org a n i z a t i o n
will receive one request per year to inspect or provide copies of its application
for tax exemption and its annual information returns. Less than 0.001 percent of
the tax-exempt organizations affected by
these regulations will be subject to the re-
1997–42 I.R.B.
porting requirements contained in the regulations. It is estimated that annually, approximately 1,000 tax-exempt org a n i z ations will make its documents widely
available by posting them on the Internet.
In addition, it is estimated that annually,
approximately 50 tax-exempt org a n i z ations will file an application for a determination that they are the subject of a harassment campaign such that a waiver of
the obligation to provide copies of their
applications for tax exemption and their
annual information returns is in the public
interest. The average time required to
complete, assemble and file an application describing a harassment campaign is
expected to be 5 hours. Because applications for a harassment campaign determination will be filed so infrequently, they
will have no effect on the average time
needed to comply with the requirements
in these regulations. In addition, a tax-exempt organization is allowed in these regulations to charge a reasonable fee for
providing copies to requesters. T h e r efore, it is estimated that on average it will
cost tax-exempt organizations less than
$10 per year to comply with these regulations, which is not a significant economic
impact.
Pursuant to section 7805(f) of the Internal Revenue Code, this notice of proposed rulemaking will be submitted to the
Chief Counsel for Advocacy of the Small
Business Administration for comment on
its impact on small business.
Comments and Public Hearing
Before these proposed regulations are
adopted as final regulations, consideration will be given to any written comments (a signed original and eight (8)
copies) that are submitted timely to the
IRS. All comments will be available for
public inspection and copying.
A public hearing has been scheduled
for February 4, 1998, beginning at 10 a.m.
in the IRS Auditorium, Internal Revenue
Building, 1111 Constitution Avenue, NW.,
Washington, DC. Because of access restrictions, visitors will not be admitted beyond the Internal Revenue Service Building lobby more than 15 minutes before
the hearing starts.
The rules of 26 CFR 601.601(a)(3)
apply to the hearing.
Persons that wish to present oral comments at the hearing must submit written
33
comments and an outline of the topics to
be discussed and the time devoted to each
topic (signed original and eight (8)
copies) by December 26, 1997.
A period of 10 minutes will be allotted
to each person for making comments.
An agenda showing the schedule of
speakers will be prepared after the deadline for receiving outlines has passed.
Copies of the agenda will be available
free of charge at the hearing.
Drafting Information
The principal author of these regulations is Michael B. Blumenfeld, Office of
Associate Chief Counsel (Employee Benefits and Exempt Organizations), IRS.
Other personnel from the IRS and Tr e asury Department also participated in their
development.
*
*
*
*
*
Proposed Amendments to the Regulations
A c c o r d i n g l y, 26 CFR Part 301 is proposed to be amended as follows:
PART301—PROCEDURE AND
ADMINISTRATION
Paragraph 1. The authority citation for
26 CFR part 301 is amended by adding
entries in numerical order to read as follows:
Authority: 26 U.S.C. 7805 * * *
Section 301.6104(e)–2 also issued
under 26 U.S.C. 6104(e)(3);
Section 301.6104(e)–3 also issued
under 26 U.S.C. 6104(e)(3); * * *
P a r. 2. Sections 301.6104(e)–0,
301.6104(e)–1, 301.6104(e)–2, and
301.6104(e)–3 are added to read as follows:
§301.6104(e)–0 Table of contents.
This section lists captions contained in
§§301.6104(e)–1, 301.6104(e)–2, and
301.6104(e)-3.
§301.6104(e)–1 Public inspection and
distribution of annual information returns
of tax-exempt organizations (other than
private foundations) and applications for
tax exemption.
(a) In general.
(b) Definitions.
(1) Tax-exempt organization.
(2) Private foundation.
(3) Application for tax exemption.
(i) In general.
October 20, 1997
(ii) No prescribed application form.
(iii) Exceptions.
(4) Annual information return.
(i) In general.
(ii) Returns more than 3 years old.
(5) Regional or district offices.
(i) In general.
(ii) Site not considered a regional or district office.
(c) Special rules relating to public inspection.
(1) Permissible conditions on public inspection.
(2) O rganizations that do not maintain
permanent offices.
(d) Special rules relating to copies.
(1) Time and place for providing copies
in response to requests made in person.
(i) In general.
(ii) Unusual circumstances.
(iii) Agents for providing copies.
(2) Request for copies in writing.
(i) In general.
(ii) Time and manner of fulfilling written
requests.
(A) In general.
(B) Agents for providing copies.
(3) Request for a copy of parts of document.
(4) Fees for copies.
(i) In general.
(ii) Form of payment.
(A) Request made in person.
(B) Request made in writing.
(iii) Avoidance of unexpected fees.
(iv) Responding to inquiries of fees
charged.
(e) Rules relating to documents to be
provided by regional and district offices, and local and subordinate organizations.
(1) Documents to be provided by regional and district offices.
(2) Documents to be provided by local
and subordinate organizations.
(f) Failure to comply with public inspection or copying requirements.
(g) Effective date.
§301.6104(e)–3 Tax-exempt organization
subject to harassment campaign.
(a) In general.
(b) Harassment.
(c) Special rule for multiple requests
from a single individual or address.
(d) Harassment determination procedure.
(e) Effect of a harassment determination.
(f) Examples.
(g) Effective date.
§301.6104(e)–1 Public inspection and
distribution of annual information returns
of tax-exempt organizations (other than
private foundations) and applications for
tax exemption.
(a) In general.
(b) Widely available.
(1) In general.
(2) Internet posting.
(3) Notice requirement.
(c) Effective date.
(a) In general. Except as otherwise
provided in this section, a tax-exempt organization, including one that is a private
foundation, shall make its application for
tax exemption (as defined in paragraph
(b)(3) of this section) available for public
inspection without charge at its principal,
regional and district offices during regular
business hours. A tax-exempt org a n i z ation, other than a private foundation, shall
make its annual information returns (as
defined in paragraph (b)(4) of this section) available for public inspection without charge in the same offices during regular business hours. Each annual
information return shall be made available for a period of three years beginning
on the date the return is required to be
filed (determined with regard to any extension of time for filing) or is actually
filed, whichever is later. In addition, except as provided in §301.6104(e)–2 and
§301.6104(e)–3, an organization shall
provide a copy without charge, other than
a reasonable fee for reproduction and actual postage costs, of all or any part of any
application or return required to be made
available for public inspection under this
paragraph to any individual who makes a
request for such copy in person or in writing. See paragraph (d)(4) of this section
for rules relating to fees for copies.
(b) Definitions. For purposes of section 6104(e) and the regulations thereunder, the following definitions apply:
(1) Tax-exempt organization. The term
tax-exempt organization means any organization that is described in section 501(c)
or section 501(d) and is exempt from taxation under section 501(a).
(2) Private foundation. The term pri-
October 20, 1997
34
§301.6104(e)-2 Making applications and
returns widely available.
vate foundation means a private foundation as defined in section 509(a).
(3) Application for tax exemption—(i)
In general. The term application for tax
exemption includes any prescribed application form (such as Form 1023 or Form
1024), all documents and statements the
Internal Revenue Service requires an applicant to file with the form, any statement or other supporting document submitted by an organization in support of its
application, and any letter or other document issued by the Internal Revenue Service concerning the application (such as a
favorable determination letter or a list of
questions from the Internal Revenue Service about the application). For example,
a legal brief supporting an application, or
a response to questions from the Internal
Revenue Service during the application
process, is a supporting document.
(ii) No prescribed application form. If
no form is prescribed for an org a n i z at i o n ’s application for tax exemption, the
application for tax exemption includes—
(A) The application letter and copy of
the articles of incorporation, declaration
of trust, or other similar instrument that
sets forth the permitted powers or activities of the organization;
(B) The organization’s bylaws or other
code of regulations;
(C) The org a n i z a t i o n ’s latest financial
statements, as of the date the application
is submitted, showing assets, liabilities,
receipts and disbursements;
(D) Statements describing the character
of the organization, the purpose for which
it was organized, and its actual activities;
(E) Statements showing the sources of
the org a n i z a t i o n ’s income and receipts
and their disposition; and
(F) Any other statements or documents
the Internal Revenue Service required the
organization to file with, or that the organization submitted in support of, the application letter.
(iii) Exceptions. The term application
for tax exemption does not include—
(A) Any application for tax exemption
filed by an organization that has not yet
been recognized, on the basis of the application, by the Internal Revenue Service as
exempt from taxation for any taxable year;
(B) Any application for tax exemption
filed before July 15, 1987 unless the organization filing the application had a copy
of the application on July 15, 1987; or
1997–42 I.R.B.
(C) Any material, including the material listed in §301.6104(a)–1(i) and information that the Secretary would be required to withhold from public
inspection, that is not available for public
inspection under section 6104.
(4) Annual information re t u r n—(i) In
general. The term annual information re turn includes an exact copy of any return
filed by a tax-exempt organization pursuant to section 6033. It also includes any
amended return filed with the Internal
Revenue Service after the date the original return is filed. The copy must include
all information furnished to the Internal
Revenue Service on Form 990, Return of
O rganization Exempt From Income Ta x ,
or any version of Form 990 (such as
Forms 990–EZ or 990–BL except Form
990–T) and Form 1065, as well as all
schedules, attachments and supporting
documents, except for the name or address of any contributor to the org a n i z ation. For example, the annual information
return includes Schedule A of Form 990
containing supplementary information on
section 501(c)(3) organizations, and those
parts of the return that show compensation paid to specific persons (Part VI of
Form 990 and Parts I and II of Schedule A
of Form 990). The term annual informa tion return does not include Schedule Aof
Form 990–BL, Form 990–T, Exempt Organization Business Income Tax Return
or Form 1120–POL, U.S. Income Tax Return For Certain Political Org a n i z a t i o n s .
For purposes of this section and the regulations thereunder, an annual information
return does not include the return of a private foundation. See §301.6104(d)–1 for
requirements relating to public disclosure
of private foundation annual returns.
(ii) Returns more than 3 years old. The
term annual information return does not
include any return after the expiration of 3
years from the date the return is required
to be filed (including any extension of
time that has been granted for filing such
return) or is actually filed, whichever is
l a t e r. If an organization has filed an
amended return, however, the amended
return must be made available for a period
of 3 years beginning on the date it is filed
with the Internal Revenue Service.
(5) Regional or district offices—(i) In
general. A regional or district office is
any office of a tax-exempt org a n i z a t i o n ,
other than its principal office, that has—
1997–42 I.R.B.
(A) 3 or more paid full-time employees; or
(B) Paid employees, whether part-time
or full-time, whose aggregate number of
paid hours a week are normally at least
120.
(ii) Site not considered a regional or
district office. A site is not considered a
regional or district office, however, if—
(A) The only services provided at the
site further exempt purposes (such as day
care, health care or scientific or medical
research); and
(B) The site does not serve as an office
for management staff, other than managers involved solely in managing the exempt function activities at the site.
(c) Special rules relating to public in spection—(1) Permissible conditions on
public inspection. A tax-exempt org a n ization may have an employee present in
the room during an inspection. The organization, however, must allow the individual conducting the inspection to take
notes freely during the inspection, and to
photocopy the document at no charge, if
the individual provides the photocopying
equipment at the place of inspection.
(2) Organizations that do not maintain
permanent offices. If a tax-exempt organization does not maintain a permanent
office, the organization shall comply with
the public inspection requirements of
paragraph (a) of this section by making its
application for tax exemption and its annual information returns, as applicable,
available for inspection at a reasonable location of its choice. Such an organization
shall permit public inspection within a
reasonable amount of time after receiving
a request for inspection (normally not
more than 2 weeks) and at a reasonable
time of day. At the organization’s option,
it may mail, within 2 weeks of receiving
the request, a copy of its application for
tax exemption and annual information returns to the requester in lieu of allowing
an inspection. The organization may
charge the requester for copying and actual postage costs only if the requester
consents to the charge. An org a n i z a t i o n
that has a permanent office, but has no office hours or has very limited hours during certain times of the year, shall make
its documents available during those periods when office hours are limited or not
available as though it were an org a n i z ation without a permanent office.
35
(d) Special rules relating to copies—
(1) Time and place for providing copies in
response to requests made in-person—(i)
In general. A tax-exempt org a n i z a t i o n
shall provide copies of the documents it is
required to provide under section 6104(e)
in response to a request made in person at
the time and place that it makes its documents available for inspection under paragraph (a) of this section. Except as provided in paragraph (d)(1)(ii) of this
section, an organization shall provide
such copies to a requester on the day the
request is made.
(ii) Unusual circumstances. Where unusual circumstances exist such that fulfilling a request on the same business day
places an unreasonable burden on the taxexempt organization, the org a n i z a t i o n
may provide the copies in response to a
request made in person on the next business day following the day of the request.
Unusual circumstances may include, but
are not limited to, receipt of a volume of
requests that exceeds the org a n i z a t i o n ’s
daily capacity to make copies; requests
received shortly before the end of regular
business hours that require an extensive
amount of copying; or requests received
on a day when the organization’s managerial staff is conducting special duties, such
as student registration, rather than its regular administrative duties.
(iii) Agents for providing copies. A
principal, regional or district office of a
tax-exempt organization subject to the requirements of this section may retain a
local agent, within reasonable proximity
of the applicable office, to process in person requests for copies of its documents.
An agent that receives a request for copies
must provide the copies within the time
and under the conditions that apply to the
organization itself. For example, an agent
must provide a copy to a requester on the
day the agent receives the request. However, an office using such an agent that receives an in-person request for a copy
must immediately provide the name, address and telephone number of the local
agent to the requester. An org a n i z a t i o n
that notifies an in-person requester of
such an agent is not required to respond
further to the requester. However, the
penalty provisions of sections 6652(c)(1)(C), 6652(c)(1)(D), and 6685 continue to
apply to the tax-exempt organization if
the org a n i z a t i o n ’s agent fails to provide
October 20, 1997
the documents as required under section
6104(e).
(2) Request for copies in writing—(i)
In general. A tax-exempt org a n i z a t i o n
must honor a written request for a copy of
documents that the organization is required to provide under section 6104(e) if
the request—
(A) Is addressed to, and delivered by
mail, electronic mail, facsimile, a private
delivery service as defined in section
7502(f), or in person, to the principal, regional or district office of the org a n i z ation; and
(B) Sets forth the address to which the
copy of the documents should be sent.
(ii) Time and manner of fulfilling writ ten re q u e s t s—(A) In general. A tax-exempt organization receiving a written request for a copy shall mail the copy of the
requested documents (or the requested
parts of documents) within 30 days from
the date it receives the request. If a taxexempt organization requires payment in
advance, it shall provide the copies within
30 days from the date it receives paym
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