Bulletin No. 1997–42

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Bulletin No. 1997–42

October 20, 1997

Internal Revenue

bulletin

HIGHLIGHTS

OF THIS ISSUE

These synopses are intended only as aids to the reader in

identifying the subject matter covered. They may not be

relied upon as authoritative interpretations.

INCOME TAX

Rev. Rul. 97–43, page 00.

Announcement 97–104, page 00.

A list is provided of organizations now classified as private

foundations.

LIFO; price indexes; department stores. The August

1997 Bureau of Labor Statistics price indexes are accepted

for use by department stores employing the retail inventory

and last-in, first-out inventory methods for valuing inventories

for tax years ended on, or with reference to, August 31,

1997.

A list is provided of organizations that no longer qualify as

organizations for which contributions are deductible under

section 170 of the Code.

T.D. 8731, page 00.

EXCISE TAX

Final and temporary regulations under section 42 of the

Code relate to the application of the low-income housing tax

credit to certain federal rental assistance programs.

Rev. Proc. 97–46, page 00.

T.D. 8732, page 00.

Final regulations under section 42 of the Code provide rules

for determining the treatment of low-income housing units.

EXEMPT ORGANIZATIONS

REG–246250–96, page 00.

This proposed regulation relates to the public disclosure

requirements of section 6104(e) of the Code. A public hearing will be held on February 4, 1998.

Announcement 97–105, page 00.

Rural airports. This procedure contains a list of “rural airports,” as defined in section 4261(e)(1)(B) of the Code, for

purposes of computing the tax on air transportation. The

procedure also provides guidance on how to calculate the

tax where at least one segment of multiple segment domestic transportation does not begin or end at a rural airport.

ADMINISTRATIVE

Rev. Proc. 97–47, page 00.

This procedure sets forth the requirements of the Form 941

Electronic Filing (ELF) Program under which a taxpayer that

is a Reporting Agent may electronically file Form 941,

Employer’s Quarterly Federal Tax Return.

Finding Lists begin on page 00.

Announcement of Disbarments and Suspensions begins on page 00.

Department of the Tr e a s u r y

Internal Revenue Service

Mission of the Service

ucts and services; and perform in a manner warranting

the highest degree of public confidence in our integrity, efficiency, and fairness.

The purpose of the Internal Revenue Service is to collect

the proper amount of tax revenue at the least cost; serve

the public by continually improving the quality of our prod-

Statement of Principles

of Internal Revenue

Tax Administration

The Service also has the responsibility of applying and

administering the law in a reasonable, practical manner.

Issues should only be raised by examining officers when

they have merit, never arbitrarily or for trading purposes.

At the same time, the examining officer should never hesitate to raise a meritorious issue. It is also important that

care be exercised not to raise an issue or to ask a court to

adopt a position inconsistent with an established Service

position.

The function of the Internal Revenue Service is to administer the Internal Revenue Code. Tax policy for raising revenue

is determined by Congress.

With this in mind, it is the duty of the Service to carry out that

policy by correctly applying the laws enacted by Congress;

to determine the reasonable meaning of various Code provisions in light of the Congressional purpose in enacting them;

and to perform this work in a fair and impartial manner, with

neither a government nor a taxpayer point of view.

Administration should be both reasonable and vigorous. It

should be conducted with as little delay as possible and

with great courtesy and considerateness. It should never

try to overreach, and should be reasonable within the

bounds of law and sound administration. It should, however, be vigorous in requiring compliance with law and it

should be relentless in its attack on unreal tax devices and

fraud.

At the heart of administration is interpretation of the Code. It

is the responsibility of each person in the Service, charged

with the duty of interpreting the law, to try to find the true

meaning of the statutory provision and not to adopt a

strained construction in the belief that he or she is “protecting the revenue.” The revenue is properly protected only

when we ascertain and apply the true meaning of the statute.

2

Introduction

The Internal Revenue Bulletin is the authoritative instrument

of the Commissioner of Internal Revenue for announcing official rulings and procedures of the Internal Revenue Service

and for publishing Treasury Decisions, Executive Orders, Tax

Conventions, legislation, court decisions, and other items of

general interest. It is published weekly and may be obtained

from the Superintendent of Documents on a subscription

basis. Bulletin contents of a permanent nature are consolidated semiannually into Cumulative Bulletins, which are sold

on a single-copy basis.

dures must be considered, and Service personnel and others concerned are cautioned against reaching the same conclusions in other cases unless the facts and circumstances

are substantially the same.

The Bulletin is divided into four parts as follows:

Part I.—1986 Code.

This part includes rulings and decisions based on provisions

of the Internal Revenue Code of 1986.

It is the policy of the Service to publish in the Bulletin all substantive rulings necessary to promote a uniform application

of the tax laws, including all rulings that supersede, revoke,

modify, or amend any of those previously published in the

Bulletin. All published rulings apply retroactively unless otherwise indicated. Procedures relating solely to matters of internal management are not published; however, statements

of internal practices and procedures that affect the rights

and duties of taxpayers are published.

Part II.—Treaties and Tax Legislation.

This part is divided into two subparts as follows: Subpart A,

Tax Conventions, and Subpart B, Legislation and Related

Committee Reports.

Part III.—Administrative, Procedural, and Miscellaneous.

To the extent practicable, pertinent cross references to

these subjects are contained in the other Parts and Subparts. Also included in this part are Bank Secrecy Act Administrative Rulings. Bank Secrecy Act Administrative Rulings

are issued by the Department of the Treasury’s Office of the

Assistant Secretary (Enforcement).

Revenue rulings represent the conclusions of the Service on

the application of the law to the pivotal facts stated in the

revenue ruling. In those based on positions taken in rulings

to taxpayers or technical advice to Service field offices,

identifying details and information of a confidential nature

are deleted to prevent unwarranted invasions of privacy and

to comply with statutory requirements.

Part IV.—Items of General Interest.

With the exception of the Notice of Proposed Rulemaking

and the disbarment and suspension list included in this part,

none of these announcements are consolidated in the Cumulative Bulletins.

Rulings and procedures reported in the Bulletin do not have

the force and effect of Treasury Department Regulations,

but they may be used as precedents. Unpublished rulings

will not be relied on, used, or cited as precedents by Service

personnel in the disposition of other cases. In applying published rulings and procedures, the effect of subsequent legislation, regulations, court decisions, rulings, and proce-

The first Bulletin for each month includes a cumulative index

for the matters published during the preceding months.

These monthly indexes are cumulated on a quarterly and

semiannual basis, and are published in the first Bulletin of the

succeeding quarterly and semiannual period, respectively.

The contents of this publication are not copyrighted and may be reprinted freely.Acitation of the Internal Revenue Bulletin as the source would be appropriate.

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

3

Part I. Rulings and Decisions Under the Internal Revenue Code of 1986

Section 42.—Low-Income

Housing Credit

Explanation of Revisions and Summary

of Comments

26 CFR 1.42–15: Available unit rule.

The general rule in section 42(g)(2)(D)(i) provides that if the income of an

occupant of a low-income unit increases

above the income limitation applicable

under section 42(g)(1), the unit continues

to be treated as a low-income unit. This

general rule only applies if the occupant’s

income initially met the income limitation

and the unit continues to be rent-restricted. Section 42(g)(2)(D)(ii), however, provides an exception to the general

rule in section 42(g)(2)(D)(i). Under this

exception, the unit ceases being treated as

a low-income unit when two conditions

occur. The first condition is that the occup a n t ’s income increases above 140 percent of the income limitation applicable

under section 42(g)(1), or above 170 percent for a deep rent skewed project described in section 142(d)(4)(B) (applicable income limitation). When this occurs,

the unit becomes an over-income unit.

The second condition is that a new occupant, whose income exceeds the applicable income limitation (nonqualified resident), occupies any residential unit in the

building of a comparable or smaller size

(comparable unit).

T.D. 8732

DEPARTMENT OF THE TREASURY

Internal Revenue Service

26 CFR Part 1

Available Unit Rule

A G E N C Y: Internal Revenue Service

(IRS), Treasury.

ACTION: Final regulations.

S U M M A RY: This document contains

final regulations concerning the treatment

of low-income housing units in a building

that are occupied by individuals whose incomes increase above 140 percent of the

income limitation applicable under section 42(g)(1). These regulations aff e c t

owners of those buildings who claim the

low-income housing tax credit.

D ATES: These regulations are eff e c t i v e

September 26, 1997.

For dates of applicability of these regulations, see §1.42–15(i).

FOR FURTHER INFORMATION CONTACT: David Selig, (202) 622-3040 (not

a toll-free number).

SUPPLEMENTARYINFORMATION:

Background

On May 30, 1996, the IRS published a

notice of proposed rulemaking in the Federal Register (PS–29–95 at 61 FR 27036

[1997–1 C.B. 862]) proposing amendments to the Income Tax Regulations (26

CFR part 1) under section 42(g)(2)(D) of

the Internal Revenue Code. A p u b l i c

hearing was scheduled for September 17,

1996, pursuant to a notice of public hearing published simultaneously with the notice of proposed rulemaking. However,

the IRS received no requests to speak at

the public hearing, and no public hearing

was held. Written comments responding

to the notice were received. After consideration of all the comments, the proposed

regulations are adopted as revised by this

Treasury decision.

October 20, 1997

Rules and Definitions

One commentator suggested that the

available unit rule under the proposed

regulations did not clearly indicate

whether the aggregate income of all occupants of a unit is taken into account. Accordingly, the final regulations clarify that

an over-income unit means a low-income

unit in which the aggregate income of the

occupants of the unit increases above 140

percent of the applicable income limitation under section 42(g)(1), or above 170

percent of the applicable income limitation for deep rent skewed projects described in section 142(d)(4)(B).

Commentators requested that the final

regulations specify whether a comparable

unit is measured by floor space or number

of bedrooms. The final regulations provide that a comparable unit must be measured by the same method the taxpayer

used to determine qualified basis for the

credit year in which the comparable unit

became available.

4

Some commentators stated that the provision in the proposed regulations that all

available comparable units (not just the

“next available” unit) must be rented to

qualified residents to continue treating an

over-income unit as a low-income unit is

inconsistent with the title of section

42(g)(2)(D)(ii). Although the title of that

provision uses the term next available

unit, the text of the rule provides that if

any available comparable unit is occupied

by a nonqualified resident, the over- i ncome unit ceases to be treated as a low-income unit. This means that if a building

has more than one over-income unit, renting any available comparable unit (a comparably sized or smaller unit) to a qualified resident preserves the status of all

o v e r-income units as low-income units.

S i m i l a r l y, if any available comparable

unit is rented to a nonqualified resident,

all over-income units for which the available unit was a comparable unit lose their

status as low-income units; thus, comparably sized or larger over-income units

would lose their status as low-income

units. In operation, this means that the

owner must continue to rent any available

comparable unit to a qualified resident

until the percentage of low-income units

in a building (excluding the over-income

units) is equal to the percentage of low-income units on which the credit is based.

At that point, failure to maintain the overincome units as low-income units has no

immediate significance. (However, the

failure to maintain an over-income unit as

a low-income unit may affect the owner’s

decision of whether or not to rent a particular available unit at market rate at a later

time.) Consequently, the final regulations

provide that all available comparable

units in the building, not only the next

available comparable unit, must be rented

to qualified residents to retain the low-income status of the over-income units.

Application of Rules on a Building by

Building Basis

The proposed regulations provide that

in a project containing more than one

low-income building, the available unit

rule applies separately to each building.

Some commentators suggested that the

regulations should permit residents of

o v e r-income units to move to available

1997–42 I.R.B.

units in different buildings within the

same low-income housing project without

violating the available unit rule. However, because the requirements under section 42 must be satisfied on a building by

building basis, the final regulations provide that the available unit rule only permits a current resident to move to another

unit within the same building of a low-income housing project.

In addition, in response to requests

from several commentators, the final regulations make clear that when a current

resident moves to a different unit within

the same low-income building, the units

exchange status. (See example 2 of

§1.42–15(g) of the proposed regulations

and §1.42–15(h) of the final regulations.)

Thus, the newly occupied unit adopts the

status of the vacated unit, and the vacated

unit assumes the status the newly occupied unit had immediately prior to its occupancy by the qualifying residents.

Timing Issues

The methods of committing rental units

to tenants varies in different jurisdictions.

H o w e v e r, it is a common rental practice

to have some form of preliminary reservation for a unit prior to the date on which a

lease is signed or the unit is occupied.

Thus, several commentators have requested clarification that once a unit is reserved for a prospective tenant, it is no

longer treated as available for purposes of

the available unit rule. A c c o r d i n g l y, the

final regulations provide that a unit is not

available for purposes of the available

unit rule when the unit is no longer available for rent due to a reservation that is

binding under local law.

F i n a l l y, financing arrangements using

obligations that purport to be exempt facility bonds under section 142 must meet

the requirements of sections 103 and 141

through 150 for interest on the obligations

to be excluded from gross income under

section 103(a). The requirements under

section 142(d) may differ from those

under section 42. A c c o r d i n g l y, the final

regulations provide that the rules under

the final regulations are not intended as an

interpretation of the applicable rules

under section 142.

Special Analyses

It has been determined that this Tr e asury decision is not a significant regula-

1997–42 I.R.B.

tory action as defined in EO 12866.

Therefore, a regulatory assessment is not

required. It also has been determined that

section 553(b) of the Administrative Procedure Act (5 U.S.C. chapter 5) does not

apply to these regulations, and, because

these regulations do not impose on small

entities a collection of information requirement, the Regulatory Flexibility Act

(5 U.S.C. chapter 6) does not apply.

Therefore, a Regulatory Flexibility

Analysis is not required. Pursuant to section 7805(f) of the Internal Revenue

Code, the notice of proposed rulemaking

preceding these regulations was submitted to the Chief Counsel for Advocacy of

the Small Business Administration for

comment on its impact on small business.

Drafting Information

The principal author of these regulations

is David Selig, Office of the A s s i s t a n t

Chief Counsel (Passthroughs and Special

Industries), IRS. However, other personnel from the IRS and Treasury Department

participated in their development.

*

*

*

*

*

Adoption of Amendments to the

Regulations

Accordingly, 26 CFR part 1 is amended

as follows:

PART 1—INCOME TAXES

Paragraph 1. The authority citation for

part 1 is amended by adding an entry in

numerical order to read as follows:

Authority: 26 U.S.C. 7805 * * *

Section 1.42-15 is also issued under 26

U.S.C. 42(n); * * *

Par. 2. Section 1.42-15 is added to read

as follows:

§1.42–15 Available unit rule.

(a) Definitions. The following definitions apply to this section:

Applicable income limitation means the

limitation applicable under section

42(g)(1) or, for deep rent skewed projects

described in section 142(d)(4)(B), 40 percent of area median gross income.

Available unit ru l e means the rule in

section 42(g)(2)(D)(ii).

Comparable unit means a residential

unit in a low-income building that is comparably sized or smaller than an over-in-

5

come unit or, for deep rent skewed projects described in section 142(d)(4)(B),

any low-income unit. For purposes of determining whether a residential unit is

comparably sized, a comparable unit must

be measured by the same method used to

determine qualified basis for the credit

year in which the comparable unit became

available.

Current resident means a person who is

living in the low-income building.

Low-income unit is defined by section

42(i)(3)(A).

Nonqualified resident means a new occupant or occupants whose aggregate income exceeds the applicable income limitation.

Over-income unit means a low-income

unit in which the aggregate income of the

occupants of the unit increases above 140

percent of the applicable income limitation under section 42(g)(1), or above 170

percent of the applicable income limitation for deep rent skewed projects described in section 142(d)(4)(B).

Qualified re s i d e n t means an occupant

either whose aggregate income (combined with the income of all other occupants of the unit) does not exceed the applicable income limitation and who is

otherwise a low-income resident under

section 42, or who is a current resident.

(b) General section 42(g)(2)(D)(i) rule.

Except as provided in paragraph (c) of

this section, notwithstanding an increase

in the income of the occupants of a lowincome unit above the applicable income

limitation, if the income of the occupants

initially met the applicable income limitation, and the unit continues to be rentrestricted—

(1) The unit continues to be treated as a

low-income unit; and

(2) The unit continues to be included in

the numerator and the denominator of the

ratio used to determine whether a project

satisfies the applicable minimum setaside requirement of section 42(g)(1).

(c) E x c e p t i o n . A unit ceases to be

treated as a low-income unit if it becomes

an over-income unit and a nonqualified

resident occupies any comparable unit

that is available or that subsequently becomes available in the same low-income

building. In other words, the owner of a

low-income building must rent to qualified residents all comparable units that are

available or that subsequently become

October 20, 1997

available in the same building to continue

(h) Examples. The following examples

treating the over-income unit as a low-in- illustrate this section:

come unit. Once the percentage of lowExample 1. This example illustrates noncompliincome units in a building (excluding the ance with the available unit rule in a low-income

over-income units) equals the percentage building containing three over-income units. On

of low-income units on which the credit is January 1, 1998, a qualified low-income housing

based, failure to maintain the over-income project, consisting of one building containing ten

units as low-income units has no immedi- identically sized residential units, received a housing credit dollar amount allocation from a state

ate significance. The failure to maintain housing credit agency for five low-income units.

the over-income units as low-income By the close of 1998, the first year of the credit peunits, however, may affect the decision of riod, the project satisfied the minimum set-aside rewhether or not to rent a particular avail- quirement of section 42(g)(1)(B). Units 1, 2, 3, 4,

able unit at market rate at a later time. A and 5 were occupied by individuals whose incomes

did not exceed the income limitation applicable

unit is not available for purposes of the under section 42(g)(1) and were otherwise low-inavailable unit rule when the unit is no come residents under section 42. Units 6, 7, 8, and

longer available for rent due to contrac- 9 were occupied by market-rate tenants. Unit 10

tual arrangements that are binding under was vacant. To avoid recapture of credit, the prolocal law (for example, a unit is not avail- ject owner must maintain five of the units as low-income units. On November 1, 1999, the certificates

able if it is subject to a preliminary reser- of annual income state that annual incomes of the

vation that is binding on the owner under individuals in Units 1, 2, and 3 increased above 140

local law prior to the date a lease is signed percent of the income limitation applicable under

section 42(g)(1), causing those units to become

or the unit is occupied).

(d) Effect of current resident moving o v e r-income units. On November 30, 1999, Units 8

9 became vacant. On December 1, 1999, the

within building. When a current resident and

project owner rented Units 8 and 9 to qualified resimoves to a different unit within the build- dents who were not current residents at rates meeting, the newly occupied unit adopts the ing the rent restriction requirements of section

status of the vacated unit. Thus, if a cur- 42(g)(2). On December 31, 1999, the project owner

rent resident, whose income exceeds the rented Unit 10 to a market-rate tenant. Because

applicable income limitation, moves from Unit 10, an available comparable unit, was leased to

a market-rate tenant, Units 1, 2, and 3 ceased to be

an over-income unit to a vacant unit in the treated as low-income units. On that date, Units 4,

same building, the newly occupied unit is 5, 8, and 9 were the only remaining low-income

treated as an over-income unit. The va- units. Because the project owner did not maintain

cated unit assumes the status the newly five of the residential units as low-income units, the

occupied unit had immediately before it qualified basis in the building is reduced, and credit

must be recaptured. If the project owner had rented

was occupied by the current resident.

Unit 10 to a qualified resident who was not a cur(e) Available unit rule applies sepa - rent resident, eight of the units would be low-inrately to each building in a project. In a come units. At that time, Units 1, 2, and 3, the overproject containing more than one low-in- income units, could be rented to market-rate tenants

come building, the available unit rule ap- because the building would still contain five low-income units.

plies separately to each building.

Example 2. This example illustrates the provi(f) Result of noncompliance with avail - sions of paragraph (d) of this section. A low-inable unit rule. If any comparable unit that come project consists of one six-floor building.

is available or that subsequently becomes The residential units in the building are identically

available is rented to a nonqualified resi- sized. The building contains two over-income units

on the sixth floor and two vacant units on the first

dent, all over-income units for which the f l o o r. The project owner, desiring to maintain the

available unit was a comparable unit o v e r-income units as low-income units, wants to

within the same building lose their status rent the available units to qualified residents. J, a

as low-income units; thus, comparably resident of one of the over-income units, wishes to

sized or larger over-income units would occupy a unit on the first floor. J’s income has recently increased above the applicable income limilose their status as low-income units.

tation. The project owner permits J to move into

(g) Relationship to tax-exempt bond one of the units on the first floor. Despite J’s inprovisions. Financing arrangements that come exceeding the applicable income limitation, J

purport to be exempt-facility bonds under is a qualified resident under the available unit rule

section 142 must meet the requirements because J is a current resident of the building. T h e

unit newly occupied by J becomes an over- i n c o m e

of sections 103 and 141 through 150 for unit

under the available unit rule. The unit vacated

interest on the obligations to be excluded by J assumes the status the newly occupied unit had

from gross income under section 103(a). immediately before J occupied the unit. The overThis section is not intended as an interpre- income units in the building continue to be treated

as low-income units.

tation under section 142.

October 20, 1997

6

(i) Effective date. This section applies

to leases entered into or renewed on and

after September 26, 1997.

Michael P. Dolan,

Acting Commissioner of

Internal Revenue.

Approved August 28, 1997.

Donald C. Lubick,

Acting Assistant Secretary of

the Treasury.

(Filed by the Office of the Federal Register on September 25, 1997, 8:45 a.m., and published in the

issue of the Federal Register for September 26,

1997, 62 F.R. 50503)

26 CFR 1.42–16: Eligible basis reduced by federal

grants.

T.D. 8731

DEPARTMENT OF THE TREASURY

Internal Revenue Service

26 CFR Part 1

Section 42(d)(5) Federal Grants

A G E N C Y: Internal Revenue Service

(IRS), Treasury.

ACTION: Final and temporary regulations.

S U M M A RY: This document contains

final regulations with respect to the lowincome housing tax credit relating to the

application of section 42(d)(5) to certain

rental assistance programs under section

42(g)(2)(B)(i). The regulations clarify

that certain types of federal rental assistance payments do not result in a reduction in the eligible basis of a low-income

housing building. DATES: These regulations are effective September 26, 1997.

For date of applicability for these regulations, see §1.42–16(d).

FOR FURTHER INFORMATION CONTACT: Christopher J. Wilson, (202) 6223040 (not a toll-free call).

SUPPLEMENTARYINFORMATION:

Background

Temporary regulations (TD 8713

[1997–14 I.R.B. 4]) and a notice of proposed rulemaking cross-referencing the

1997–42 I.R.B.

temporary regulations were published in

the Federal Register for January 27,

1997 (62 FR 3792, 3848 [REG–254394–

96 I.R.B. 14]). Those regulations provide

that certain federal rental assistance payments made to the owner of a building on

behalf of low-income tenants are not federal grants with respect to a building or its

operation that require a reduction in the

b u i l d i n g ’s eligible basis under section

42(d)(5) of the Internal Revenue Code

(Code). These payments include rental

assistance payments made under section 8

of the United States Housing Act of 1937

(Act) (42 U.S.C. 1437f), certain payments

made under section 9 of the Act, and payments made under such other programs or

methods of rental assistance as may be

designated in the Federal Register or the

Internal Revenue Bulletin. The notice of

proposed rulemaking indicated that comments would be considered on those areas

addressed in the temporary regulations.

Written comments responding to the notice of proposed rulemaking were received. There was no request for a public

hearing, and no public hearing was held.

After consideration of all the written comments, the proposed regulations have

been adopted, without change, by this

Treasury decision.

Summary of Comments

One commenter suggested that the final

regulations provide additional guidance

for state agencies to use in determining

whether similar programs beyond those

described in the regulations should be

considered grants that cause a reduction

in a building’s eligible basis under section

42(d)(5) of the Code. The final regulations do not adopt this suggestion. T h e

scope of this regulation is limited to specified rental assistance payments that are

not grants requiring a reduction in a buildi n g ’s eligible basis and any additional

payments the Secretary may designate in

the future.

Another commenter suggested that

§1.42–16(c)(3) should be deleted if it is

intended to impose conditions beyond the

restrictions under section 9 of the Act, because the IRS is improperly infringing

upon the Department of Housing and

Urban Development’s (HUD) authority to

provide subsidies under section 9. T h e

final regulations do not adopt this suggestion. Section 1.42–16 does not interpret

1997–42 I.R.B.

H U D ’s authority for paying subsidies

under section 9; it describes the extent to

which section 9 payments may be made

without a reduction in a building’s eligible

basis under section 42(d)(5) of the Code.

The conditions imposed on section 9 payments in §1.42–16(c)(3) serve to diff e r e ntiate section 9 assistance for operating expenses that function in a manner similar to

rental assistance payments under section 8

of the Act from section 9 assistance that is

applied to uses more closely associated

with operational expenses requiring a reduction in a building’s eligible basis under

section 42(d)(5).

This commenter also suggested that if

§1.42–16(c)(3) were to be retained, it

should be clarified to provide that actual

operating costs be determined by HUD

and/or the appropriate public housing

a g e n c y. The commenter reasons that

HUD is already making this determination

in the context of deciding the proper

amount of assistance to make under section 9 of the Act, and that precedent already exists for allowing HUD to make

certain interpretations relating to the section 42 program. The final regulations do

not adopt this suggestion. The IRS and

Treasury believe they should retain the

ability to determine what costs are appropriately characterized as operating costs

that require a reduction in a building’s eligible basis under section 42(d)(5) of the

Code.

Special Analyses

It has been determined that this Tr e asury decision is not a significant regulatory action as defined in EO 12866.

Therefore, a regulatory assessment is not

required. It also has been determined that

section 553(b) of the Administrative Procedure Act (5 U.S.C. chapter 5) does not

apply to these regulations and, because

these regulations do not impose on small

entities a collection of information requirement, the Regulatory Flexibility Act

(5 U.S.C. chapter 6) does not apply.

Therefore, a Regulatory Flexibility

Analysis is not required. Pursuant to section 7805(f) of the Internal Revenue

Code, the notice of proposed rulemaking

preceding these regulations was submitted to the Chief Counsel for Advocacy of

the Small Business Administration for

comment on its impact on small business.

7

Drafting Information

The principal author of these regulations

is Christopher J. Wilson, Office of A s s i s tant Chief Counsel (Passthroughs and Special Industries). However, other personnel

from the IRS and Treasury Department

participated in their development.

*

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*

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Adoption of Amendments to the

Regulations

Accordingly, 26 CFR part 1 is amended

as follows:

PART 1—INCOME TAXES

Paragraph 1. The authority citation for

part 1 is amended by removing the entry

for §1.42–16T and adding an entry in numerical order to read as follows:

Authority: 26 U.S.C. 7805 * * *

Section 1.42–16 also issued under 26

U.S.C. 42(n); * * *

P a r. 2. Section 1.42–16 is added to

read as follows:

§1.42–16 Eligible basis reduced by

federal grants.

(a) In general. If, during any taxable

year of the compliance period (described

in section 42(i)(1)), a grant is made with

respect to any building or the operation

thereof and any portion of the grant is

funded with federal funds (whether or not

includible in gross income), the eligible

basis of the building for the taxable year

and all succeeding taxable years is reduced by the portion of the grant that is so

funded.

(b) Grants do not include certain rental

assistance payments. A federal rental assistance payment made to a building

owner on behalf or in respect of a tenant

is not a grant made with respect to a

building or its operation if the payment is

made pursuant to—

(1) Section 8 of the United States

Housing Act of 1937;

(2) A qualifying program of rental assistance administered under section 9 of

the United States Housing Act of 1937; or

(3) A program or method of rental assistance as the Secretary may designate

by publication in the Federal Register or

in the Internal Revenue Bulletin (see

§601.601(d)(2) of this chapter).

(c) Qualifying rental assistance pro -

October 20, 1997

gram. For purposes of paragraph (b)(2)

of this section, payments are made pursuant to a qualifying rental assistance program administered under section 9 of the

United States Housing Act of 1937 to the

extent that the payments—

(1) Are made to a building owner pursuant to a contract with a public housing

authority with respect to units the owner

has agreed to maintain as public housing

units (PH-units) in the building;

(2) Are made with respect to units occupied by public housing tenants, provided that, for this purpose, units may be

considered occupied during periods of

short term vacancy (not to exceed 60

days); and

(3) Do not exceed the difference between the rents received from a building’s

PH-unit tenants and a pro rata portion of

the building’s actual operating costs that

are reasonably allocable to the PH-units

(based on square footage, number of bedrooms, or similar objective criteria), and

provided that, for this purpose, operating

costs do not include any development

costs of a building (including developer’s

fees) or the principal or interest of any

debt incurred with respect to any part of

the building.

(d) Effective date. This section is effective September 26, 1997.

§1.42–16T [Removed]

Par. 3. Section 1.42–16T is removed.

Michael P. Dolan,

Acting Commissioner of

Internal Revenue.

Approved August 26, 1997.

Donald C. Lubick,

Acting Assistant Secretary of

the Treasury.

(Filed by the Office of the Federal Register on September 25, 1997, 8:45 a.m., and published in the

issue of the Federal Register for September 26,

1997, 62 F.R. 50502)

Section 472.—Last-in, First-out

Inventories

26 CFR 1.472-1: Last-in, first-out inventories.

LIFO; price indexes; depart m e n t

stores. The August 1997 Bureau of Labor

Statistics price indexes are accepted for

use by department stores employing the

retail inventory and last-in, first-out inventory methods for valuing inventories

for tax years ended on, or with reference

to, August 31, 1997.

Rev. Rul. 97–43

The following Department Store Inventory Price Indexes for August 1997 were

issued by the Bureau of Labor Statistics

on September 16, 1997. The indexes are

accepted by the Internal Revenue Service,

under § 1.472-1(k) of the Income Ta x

Regulations and Rev. Proc. 86-46, 1986-2

C.B. 739, for appropriate application to

inventories of department stores employing the retail inventory and last-in, firstout inventory methods for tax years ended

on, or with reference to, August 31, 1997.

The Department Store Inventory

Price Indexes are prepared on a national

basis and include (a) 23 major groups of

departments, (b) three special combinations of the major groups - soft goods,

durable goods, and miscellaneous goods,

and (c) a store total, which covers all departments, including some not listed separ a t e l y, except for the following: candy,

foods, liquor, tobacco, and contract departments.

BUREAU OF LABOR STATISTICS, DEPARTMENT STORE

INVENTORYPRICE INDEXES BY DEPARTMENT GROUPS

(January 1941 = 100, unless otherwise noted)

Aug.

1996

Aug.

1997

Percent Change

from Aug. 1996

to Aug. 19971

1. Piece Goods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .524.3

2. Domestics and Draperies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .642.6

3. Women’s and Children’s Shoes . . . . . . . . . . . . . . . . . . . . . . . . .640.3

4. Men’s Shoes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .895.9

5. Infants’Wear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .610.3

6. Women’s Underwear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .525.8

7. Women’s Hosiery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287.5

8. Women’s and Girls’Accessories . . . . . . . . . . . . . . . . . . . . . . . .546.2

9. Women’s Outerwear and Girls’Wear . . . . . . . . . . . . . . . . . . . . .381.2

10. Men’s Clothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .611.7

11. Men’s Furnishings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .567.9

12. Boys’Clothing and Furnishings . . . . . . . . . . . . . . . . . . . . . . . . .485.4

13. Jewelry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1023.8

14. Notions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .770.0

15. Toilet Articles and Drugs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .885.1

16. Furniture and Bedding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .669.2

17. Floor Coverings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .588.7

18. Housewares . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .810.6

19. Major Appliances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .244.8

20. Radio and Television . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78.8

509.3

652.8

644.1

895.6

621.2

548.8

301.6

539.7

397.4

621.2

584.8

492.2

1008.6

793.8

904.7

661.0

598.8

806.1

242.8

75.4

–2.9

1.6

0.6

0.0

1.8

4.4

4.9

–1.2

4.2

1.6

3.0

1.4

–1.5

3.1

2.2

–1.2

1.7

–0.6

–0.8

–4.3

Groups

October 20, 1997

8

1997–42 I.R.B.

BUREAU OF LABOR STATISTICS, DEPARTMENT STORE

INVENTORYPRICE INDEXES BYDEPARTMENT GROUPS—Continued

(January 1941 = 100, unless otherwise noted)

Aug.

1996

Aug.

1997

Percent Change

from Aug. 1996

to Aug. 19971

21. Recreation and Education2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112.1

Home Improvements2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125.9

23. Auto Accessories2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107.2

110.1

132.3

108.4

–1.822.

5.1

1.1

Groups 1 – 15: Soft Goods- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .582.9

594.5

2.0

Groups 16 – 20: Durable Goods . . . . . . . . . . . . . . . . . . . . . . . . . . .469.2

463.1

–1.3

Groups 21 – 23: Misc. Goods2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113.1

112.6

–0.4

Store Total3- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .544.0

549.3

1.0

Groups

1

Absence of a minus sign before percentage change in this column signifies price increase.

2

Indexes on a January 1986=100 base.

3

The store total index covers all departments, including some not listed separately, except for the following: candy, foods, liquor, tobacco, and contract departments.

DRAFTING INFORMATION

The principal author of this revenue

ruling is Stan Michaels of the Office of

Assistant Chief Counsel (Income Tax and

Accounting). For further information regarding this revenue ruling, contact Mr.

Michaels on (202) 622-4970 (not a tollfree call).

Section 3504.—Acts To Be

Performed by Agents

26 CFR 31.3504–1: Acts to be performed by agents.

Requirements of the Form 941 Electronic Filing

(ELF) Program are provided. See Rev. Proc. 97–47,

page 00.

Section 4261.—Imposition of

Tax

26 CFR 49.4261–1: Imposition of Tax; in general.

1997–42 I.R.B.

This revenue procedure provides a list of “rural

airports” as that term is defined in § 4261(e)(1)(B)

of the Internal Revenue Code, for purposes of computing the tax on air transportation. The revenue

procedure also provides guidance on how to calculate the tax where at least one segment of multiple

segment domestic transportation does not begin or

end at a rural airport. See Rev. Proc. 97–46, page 00.

(ELF) Program are provided. See Rev. Proc. 97–47,

page 00.

26 CFR 301.6061–1: Signing of returns and other

documents.

Requirements of the Form 941 Electronic Filing

(ELF) Program are provided. See Rev. Proc. 97–47,

page 00.

Section 6011.—General

Requirements of Return,

Statement, or List

Section 6071.—Time for Filing

Returns and Other Documents

26 CFR 31.6011(a)–7: Execution of returns.

26 CFR 31.6071(a)(1): Time for filing returns and

other documents.

Requirements of the Form 941 Electronic Filing

(ELF) Program are provided. See Rev. Proc. 97–47,

page 00.

Requirements of the Form 941 Electronic Filing

(ELF) Program are provided. See Rev. Proc. 97–47,

page 00.

Section 6061.—Signing of

Returns and Other Documents

26 CFR 31.6061–1: Signing of returns.

Requirements of the Form 941 Electronic Filing

9

October 20, 1997

Part III. Administrative, Procedural, and Miscellaneous

26 CFR 601.102: Classification of taxes collected by the Internal Revenue Serv i c e .

(Also Part I, §4261.)

Rev. Proc. 97–46

SECTION 1. PURPOSE

This revenue procedure provides a list

of “rural airports” as that term is defined

in § 4261(e)(1)(B) of the Internal Revenue Code, for purposes of computing the

tax on air transportation. The revenue

procedure also provides guidance on how

to calculate the tax in certain circumstances.

SECTION 2. BACKGROUND

Section 1031 of the Taxpayer Relief

Act of 1997, Pub. L. No. 105–34, (the

Act) extends and modifies the tax imposed by § 4261 on amounts paid for the

transportation of persons by air. The new

rules relating to domestic air transportation apply to amounts paid after September 30, 1997, for transportation beginning

after that date. The Act generally provides a tax rate of 7.5 percent of the

amount paid for taxable transportation.

H o w e v e r, the rate is 9 percent for transportation beginning after September 30,

CODE

YAC

YAG

YAM

YAZ

YBC

YBG

YBL

YBR

YBV

YCF

YCG

YCL

YDN

YDS

YEL

YFC

YGE

YGK

YGN

YGP

YGQ

YHD

YHH

YHN

1997, and before October 1, 1998, and 8

percent for transportation beginning after

September 30, 1998, and before October

1, 1999. The 7.5 percent rate is effective

for transportation beginning after September 30, 1999.

In addition, the Act subjects each domestic segment of taxable transportation

to a segment tax. The initial tax rate is

$1.00 per domestic segment for segments

beginning after September 30, 1997, and

before October 1, 1998. The segment tax

increases to a fully phased in rate of $3.00

per domestic segment for segments beginning during calendar year 2002. A f t e r

calendar year 2002, the $3.00 segment tax

will be indexed for inflation.

Transportation segments beginning or

ending at a rural airport are not subject to

the temporary 9 percent and 8 percent

rates and are exempt from the segment

tax. Thus, transportation segments beginning or ending at a rural airport are subject only to a 7.5 percent rate on the

amount paid for the transportation segments.

An airport is a rural airport, as defined

in § 4261(e)(1)(B), for a calendar year if (i) fewer than 100,000 commercial passengers departed by air during the second

preceding calendar year from that airport,

LOCATION*

CAT LAKE, ONTARIO

FORT FRANCES, ONTARIO

SAULTSTE. MARIE, ONTARIO

TOFINO, B.C.

BAIE COMEAU, QUEBEC

SAGUENAY, QUEBEC

CAMPBELLRIVER, B.C.

BRAN WN, MANITOBA

BERENS RIVER MANITOBA

CORTES BAY, B.C.

CASTLEGAR/NELSON/TRAIL,B.C.

CHARLO, NEW BRUNSWICK

DAUPHIN, MANITOBA

DESOLATION SOUND, B.C.

ELLIOT LAKE, ONTARIO

FREDERICTON, NEW BRUNSWICK

GORGE HARBOR, B.C.

KINGSTON, ONTARIO

GREENWAYSOUND, B.C.

GASPE, QUEBEC

GERALDTON, ONTARIO

DRYDEN, ONTARIO

CAMPBELL RIVER, B.C.

HORNEPAYNE, ONTARIO

October 20, 1997

and

(ii) the airport is either (A) not located

within 75 miles of another airport from

which 100,000 or more commercial passengers departed during the second preceding calendar year, or (B) receiving essential air service subsidies as of August

5, 1997.

SECTION 3. SCOPE

This revenue procedure lists, based on

information supplied by the Office of A i rline Information at the Department of

Transportation, airports that will be treated

as rural airports for calendar year 1997. A

subsequent revenue procedure will provide

a similar list of rural airports for calendar

year 1998. For calendar year 1997, the list

in this revenue procedure may be relied

upon unless and until modified or superseded by a subsequent revenue procedure.

In addition, any airport not listed in this

revenue procedure is, nevertheless, a rural

airport if it meets the requirements of §

4261(e)(1)(B) set forth above.

SECTION 4. PROCEDURE

.01 The following airports will be

treated as rural airports for calendar year

1997:

AIRPORT NAME

CAT LAKE

FORT FRANCES MUNI

SAULTSTE MARIE

TOFINO

BAIE COMEAU

BAGOTVILLE

CAMPBELL RIVER

BRANDON

BERENS RIVER

CORTES BAY

CASTLEGAR

CHARLO

DAUPHIN

DESOLATION SOUND

ELLIOT LAKE MUNI

FREDERICTON

GORGE HARBOR

KINGSTON

GREENWAYSOUND

GASPE

GERALDTON

DRYDEN MUNICIPAL

HARBOR SPB

HORNEPAYNE

10

COUNTRY

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

1997–42 I.R.B.

YIB

YIG

YKX

YLD

YML

YMP

YNK

YPL

YQI

YQK

YQL

YQQ

YQV

YRL

YSB

YSC

YSJ

YSP

YSZ

YTA

YTJ

YTP

YTS

YVB

YWL

YWR

YXC

YXH

YXL

YXR

YXZ

YYB

YYG

YYU

YYY

YZT

YZV

BHL

CVM

PDS

SFH

SNQ

ABI

ABL

ABR

ABY

ACT

ACV

ADK

ADQ

AET

AEX

AFK

AIA

AIN

AKB

AKK

AKN

ATIKOKAN, ONTARIO

BIG BAYMARINA, B.C.

KIRKLAND LAKE, ONTARIO

CHAPLEAU, ONTARIO

MURRAYBAY, QUEBEC

PORT MCNEIL, B.C.

NOOTKA SOUND, B.C.

PICKLE LAKE, ONTARIO

YARMOUTH, NOVASCOTIA

KENORA, ONTARIO

LETHBRIDGE, ALBERTA

COMOX, B.C.

YORKTON, SASK.

RED LAKE, ONTARIO

SUDBURY, ONTARIO

SHERBROOKE, QUEBEC

ST. JOHN, N.B.

MARATHON, ONTARIO

SQUIRREL COVE, B.C.

PEMBROKE ONTARIO

TERRACE BAY, ONTARIO

TOFINO, B.C.

TIMMINS, ONTARIO

BONAVENTURE, QUEBEC

WILLIAMS LAKE, B.C.

WHITE RIVER, ONTARIO

CRANBROOK, B.C.

MEDICINE HAT, ALBERTA

SIOUX LOOKOUT, ONTARIO

EARLTON, ONTARIO

WAWA, ONTARIO

NORTH BAY, ONTARIO

CHARLOTTETOWN, P.E.I.

KAPUSKASING, ONTARIO

MONT JOLI, QUEBEC

PORT HARDY, B.C.

SEVEN ISLANDS, QUEBEC

BAHIAANGELES

CIUDAD VICTORIA, TAMAULIPAS

PIEDRAS NEGRAS, COAHUILA

SAN FELIPE

SAN QUINTIN

ABILENE, TEXAS

AMBLER, ALASKA

ABERDEEN, SOUTH DAKOTA

ALBANY, GEORGIA

WACO, TEXAS

EUREKA/ARCATA, CALIFORNIA

ADAK ISLAND, ALASKA

KODIAK, ALASKA

ALLAKAKET, ALASKA

ALEXANDRIA, LOUISIANA

ANDREAFSKI, ALASKA

ALLIANCE, NEBRASKA

WAINWRIGHT, ALASKA

ATKA, ALASKA

AKHIOK, ALASKA

KING SALMON, ALASKA

1997–42 I.R.B.

ATIKOKAN MUNICIPAL

BIG BAY MARINA

KIRKLAND LAKE

CHAPLEAU

CHARLEVOIX

PORT MCNEIL

NOOTKA SOUND

PICKLE LAKE

YARMOUTH

KENORA

LETHBRIDGE

COMOX

YORKTON

RED LAKE

SUDBURY

SHEREBROOKE

SAINT JOHN

MARATHON

SQUIRRELCOVE

PEMBROKE

TERRACE BAY

TOFINO SPB

TIMMINS

BONAVENTURE

WILLIAMS LAKE

WHITE RIVER

CRANBROOK

MEDICINE HAT

SIOUX LOOKOUT

EARLTON

WAWA

NORTH BAY

CHARLOTTETOWN

KAPUSKASING

MONT JOLI

PORT HARDY

SEPT-ILES

ABILENE MUNICIPAL

AMBLER RIVER

ABERDEEN REGIONAL

DOUGHERTY COUNTY

WACO MUNICIPAL

ARCATA

ADAK ISLAND NS

METROPOLITAN AREA

ALLAKAKET

ENGLAND AFB

ANDREAFSKI

ALLIANCE MUNICIPAL

WAINWRIGHT

ATKA

AKHIOK SPB

KING SALMON

11

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

CANADA

MEXICO

MEXICO

MEXICO

MEXICO

MEXICO

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

October 20, 1997

AKO

AKP

ALE

ALM

ALS

ALZ

ANB

ANI

ANV

AOO

AOS

APN

ARC

ART

ATK

ATY

AUG

AUK

BAR

BCE

BFF

BHB

BIC

BIG

BJI

BKC

BKW

BKX

BLF

BNF

BRD

BRW

BSZ

BTI

BTT

BVD

BWD

BYA

CBE

CDB

CDC

CDL

CDR

CDV

CEC

CEM

CEZ

CFA

CGI

CHP

CHU

CIC

CIK

CIL

CIU

CJI

CKB

CKD

AKRON, COLORADO

ANAKTUVIK PASS, ALASKA

ALPINE, TEXAS

ALAMOGORDO, NEW MEXICO

ALAMOSA, COLORADO

ALITAK, ALASKA

ANNISTON, ALABAMA

ANIAK, ALASKA

ANVIK, ALASKA

ALTOONA, PENNSYLVANIA

AMOOK BAY, ALASKA

ALPENA, MICHIGAN

ARCTIC VILLAGE, ALASKA

WATERTOWN, NEWYORK

ATQASUK, ALASKA

WATERTOWN, SOUTH DAKOTA

AUGUSTA, MAINE

ALAKANUK, ALASKA

BAKER ISLAND, ALASKA

BRYCE CANYON, UTAH

SCOTTSBLUFF, NEBRASKA

BAR HARBOR, MAINE

BIG CREEK, ALASKA

BIG DELTA, ALASKA

BEMIDJI, MINNESOTA

BUCKLAND, ALASKA

BECKLEY, WESTVIRGINIA

BROOKINGS, SOUTH DAKOTA

PRINCETON/BLUEFIELD, WV

BARANOF, ALASKA

BRAINERD, MINNESOTA

BARROW, ALASKA

BARTLETTS, ALASKA

BARTER ISLAND, ALASKA

BETTLES, ALASKA

BEAVER INLET, ALASKA

BROWNWOOD, TEXAS

BOUNDARY, ALASKA

CUMBERLAND, MARYLAND

COLD BAY, ALASKA

CEDAR CITY, UTAH

CANDLE, ALASKA

CHADRON, NEBRASKA

CORDOVA, ALASKA

CRESCENT CITY, CALIFORNIA

CENTRAL, ALASKA

CORTEZ, COLORADO

COFFEE POINT, ALASKA

CAPE GIRARDEAU, MISSOURI

CIRCLE HOT SPRINGS, ALASKA

CHUATHBALUK, ALASKA

CHICO, CALIFORNIA

CHALKYITSIK, ALASKA

COUNCIL, ALASKA

SAULTSTE MARIE, MICHIGAN

CRAFTON ISLAND, ALASKA

CLARKSBURG, WEST VIRGINIA

CROOKED CREEK, ALASKA

October 20, 1997

WASHINGTON COUNTY

ANAKTUVUK PASS

ALPINE CASPARIS MUNI

ALAMOGORDO MUNICIPAL

ALAMOSAMUNICIPAL

ALITAK SPB

ANNISTON COUNTY

ANIAK

ANVIK

BLAIR COUNTY

AMOOK

ALPENACOUNTY REGL

ARCTIC VILLAGE

WATERTOWN MUNICIPAL

ATQASUK

WATERTOWN MUNICIPAL

AUGUSTA STATE

ALAKANUK

BAKER AAF

BRYCE CANYON

SCOTTS BLUFF COUNTY

BAR HARBOR

BIG CREEK

BIG DELTAINTERMED

BEMIDJI-BELTRAMI CO.

BUCKLAND

RALEIGH COUNTY MEML

MERCER COUNTY

WARM SPRING BAYSPB

CROW WING COUNTY

BARROWWBAS

BARTLETTS

BARTER ISLAND

BETTLES

BEAVER INLET SEWPORT

BROWNWOOD MUNICIPAL

BOUNDARY

WILEYFORD

COLD BAY

CEDAR CITYMUNICIPAL

CANDLE

CHADRON MUNICIPAL

MILE 13 FIELD

JACK MC NAMARAFIELD

CENTRAL

MONTEZUMACOUNTY

COFFEE POINT

CAPE GIRARDEAU MUNI

CIRCLE HOT SPRINGS

CHUATHBALUK

CHICO MUNI

CHALKYITSIK

MELSING CREEK

CHIPPEWA COUNTY

CRAFTON ISLAND SPB

BENEDUM

CROOKED CREEK

12

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

1997–42 I.R.B.

CKX

CLP

CMX

CNM

CNY

COD

COU

CPR

CSG

CVN

CVS

CXC

CXF

CYF

CYM

CYS

CYT

CZF

CZN

DDC

DGB

DHN

DIK

DIO

DLG

DRG

DRO

DRT

DUJ

DUT

DVL

DYS

EAA

EAR

EAT

EDA

EEN

EGX

EHM

ELD

ELI

ELY

EMK

ENV

ESC

ESF

FFM

FKL

FLT

FMC

FMN

FNR

FOD

FOE

FRM

FYU

GAL

GAM

CHICKEN, ALASKA

CLARKS POINT, ALASKA

HANCOCK/HOUGHTON, MICHIGAN

CARLSBAD, NEW MEXICO

MOAB, UTAH

LOVELL/CODY, WYOMING

COLUMBIA, MISSOURI

CASPER, WYOMING

COLUMBUS, GEORGIA

CLOVIS, NEW MEXICO

CLOVIS, NEW MEXICO

CHITINA, ALASKA

COLDFOOT, ALASKA

CHEFORNAK, ALASKA

CHATHAM, ALASKA

CHEYENNE, WYOMING

CAPE YAKATAGA, ALASKA

CAPE ROMANZOF, ALASKA

CHISANA, ALASKA

DODGE CITY, KANSAS

DANGER BAY, ALASKA

DOTHAN, ALABAMA

DICKINSON, NORTH DAKOTA

DIOMEDE ISLAND, ALASKA

DILLINGHAM, ALASKA

DEERING, ALASKA

DURANGO, COLORADO

DEL RIO, TEXAS

DU BOIS, PENNSYLVANIA

DUTCH HARBOR, ALASKA

DEVILS LAKE, NORTH DAKOTA

ABILENE, TEXAS

EAGLE, ALASKA

KEARNEY, NEBRASKA

WENATCHEE, WASHINGTON

EDNABAY, ALASKA

KEENE, NEWHAMPSHIRE

EGEGIK, ALASKA

CAPE NEWENHAM, ALASKA

ELDORADO/CAMDEN, ARKANSAS

ELIM, ALASKA

ELY, NEVADA

EMMONAK, ALASKA

WENDOVER, UTAH

ESCANABA, MICHIGAN

ALEXANDRIA, LOUISIANA

FERGUS FALLS, MINNESOTA

OILCITY/FRANKLIN, PENNSYLVANIA

FLAT, ALASKA

FIVE MILE CAMP, ALASKA

FARMINGTON, NEW MEXICO

FUNTER BAY, ALASKA

FT. DODGE, IOWA

TOPEKA, KANSAS

FAIRMONT, MINNESOTA

FT. YUKON, ALASKA

GALENA, ALASKA

GAMBELL, ALASKA

1997–42 I.R.B.

CHICKEN

CLARKS POINT

HOUGHTON COUNTYMEML

CAVERN CITYAIR TERM

CANYONLANDS FIELD

YELLOWSTONE REGIONAL

COLUMBIAREGIONAL

CASPER

METROPOLITAN AREA

CLOVIS MUNICIPAL

CANNON AFB

CHITINA

COLDFOOT

CRYSTALLAKE

CHEYENNE MUNICIPAL

YAKATAGAINTERMEDIAT

CAPE ROMANZOF AFS

CHISANAFIELD

DODGE CITY MUNICIPAL

DANGER BAY

DOTHAN

DICKINSON

LITTLE DIOMEDE

DILLINGHAM MUNI

DEERING

LAPLATA

DELRIO INTL

JEFFERSON COUNTY

EMERGENCYFIELD

DEVILS LAKE MUNI

DYESS AFB

EAGLE MUNICIPAL

KEARNEY MUNI

PANGBORN FIELD

EDNABAY

EGEGIK

CAPE NEWENHAM AFS

GOODWIN FIELD

ELIM

YELLAND

EMMONAK

WENDOVER

DELTACOUNTY

ESLER FIELD

FERGUS FALLS MUNI

FLAT

FIVE MILE

FARMINGTON MUNICIPAL

FORT DODGE MUNICIPAL

FORBES AFB

FAIRMONT MUNICIPAL

FORT YUKON MUNICIPAL

GALENA

GAMBELL MUNICIPAL

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October 20, 1997

GBD

GBH

GCC

GCK

GDV

GFB

GGW

GKN

GLD

GLH

GLV

GMT

GNU

GRI

GST

GTR

GUP

HAY

HBH

HCR

HDN

HGZ

HII

HKB

HOB

HON

HOT

HPB

HRO

HSI

HSL

HUS

HVR

HYS

IAN

ICY

IGG

IGM

IKO

ILI

IMT

INL

IPL

IRC

IRK

ISL

ISN

IWD

JBR

JMS

KAE

KAL

KBC

KCG

KCL

KCN

KCQ

KEK

GREAT BEND, KANSAS

GALBRAITH LAKE, ALASKA

GILLETTE, WYOMING

GARDEN CITY, KANSAS

GLENDIVE, MONTANA

TOGIAK FISH, ALASKA

GLASGOW, MONTANA

GULKANA, ALASKA

GOODLAND, KANSAS

GREENVILLE, MISSISSIPPI

GOLOVIN, ALASKA

GRANITE MOUNTAIN, ALASKA

GOODNEWS BAY, ALASKA

GRAND ISLAND, NEBRASKA

GUSTAVUS, ALASKA

COLUMBUS, MISSISSIPPI

GALLUP, NEW MEXICO

HAYCOCK, ALASKA

HOBART BAY, ALASKA

HOLY CROSS, ALASKA

STEAMBOAT SPRINGS, COLORADO

HOGATZA, ALASKA

LAKE HAVASU CITY, ARIZONA

HEALYLAKE, ALASKA

HOBBS, NEW MEXICO

HURON, SOUTH DAKOTA

HOT SPRINGS, ARKANSAS

HOOPER BAY, ALASKA

HARRISON, ARKANSAS

HASTINGS, NEBRASKA

HUSLIA, ALASKA

HUGHES, ALASKA

HAVRE, MONTANA

HAYS, KANSAS

KIANA, ALASKA

ICYBAY, ALASKA

IGIUGIG, ALASKA

KINGMAN, ARIZONA

NIKOLSKI, ALASKA

ILIAMNA, ALASKA

IRON MOUNTAIN/KINGSFD, MICHIGAN

INTERNATIONALFALLS, MINNESOTA

ELCENTRO, CALIFORNIA

CIRCLE, ALASKA

KIRKSVILLE, MISSOURI

ISABELPASS, ALASKA

WILLISTON, NORTH DAKOTA

IRONWOOD, MICHIGAN

JONESBORO, ARKANSAS

JAMESTOWN, NORTH DAKOTA

KAKE, ALASKA

KALTAG, ALASKA

BIRCH CREEK, ALASKA

CHIGNIK FISHERIES, ALASKA

CHIGNIK LAGOON, ALASKA

CHERNOFSKI, ALASKA

CHIGNIK, ALASKA

EKWOK, ALASKA

October 20, 1997

GREAT BEND MUNICIPAL

GALBRAITH LAKE

CAMPBELL COUNTY

GARDEN CITYMUNI

DAWSON COMMUNITY

TOGIAK FISH

GLASGOW INTL

GULKANA

RENNER FIELD

GREENVILLE MUNICIPAL

GOLOVIN

GRANITE MOUNTAIN

GOODNEWS BAY

GRAND ISLAND AIR PK

GUSTAVUS

GOLDEN TRIANGLE REGL

SENATOR CLARKE FIELD

HAYCOCK

HOBART BAY

HOLY CROSS

YAMPAVALLEY

HOGATZA

LAKE HAVASU CTYMUNI

HEALY LAKE

LEACOUNTY

W W HOWES MUNICIPAL

HOOPER BAY

BOONE COUNTY

HASTINGS MUNICIPAL

HUSLIA

HUGHES MUNICIPAL

HAVRE CITY-COUNTY

HAYS MUNICIPAL

BOB BARKER MEMORIAL

ICYBAY

IGIUGIG

KINGMAN MUNICIPAL

NIKOLSKI AFS

ILIAMNA

FORD

FALLS INTERNATIONAL

IMPERIALCOUNTY

CIRCLE CITY

KIRKSVILLE MUNICIPAL

ISABELPASS

SLOULIN FIELD INTL

GOGEBIC COUNTY

JAMESTOWN MUNICIPAL

KAKE

KALTAG

BIRCH CREEK

CHIGNIK FISHERIES

CHIGNIK LAGOON

CHERNOFSKI HARBOR

CHIGNIK

EKWOK

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1997–42 I.R.B.

KFP

KGK

KGX

KIB

KKA

KKB

KKU

KLL

KLN

KMO

KMY

KNK

KNW

KOT

KOY

KOZ

KPB

KPC

KPK

KPN

KPR

KPV

KPY

KQA

KSM

KTS

KVC

KVL

KWK

KWP

KYK

KYU

KZB

LAA

LAR

LBF

LBL

LMA

LPW

LRD

LUR

LVD

LWS

LWT

MBL

MCE

MCG

MCK

MCN

MDH

MEI

MHK

MHM

MKT

MLC

MLS

MLY

MMH

FALSE PASS, ALASKA

KOLIGANEK, ALASKA

GRAYLING, ALASKA

IVANOFF BAY, ALASKA

KOYUK, ALASKA

KITOI BAY, ALASKA

EKUK, ALASKA

LEVELOCK, ALASKA

LARSEN BAY, ALASKA

MANOKOTAK, ALASKA

MOSER BAY, ALASKA

KAKHONAK, ALASKA

NEWSTUYAHOK, ALASKA

KOTLIK, ALASKA

OLGABAY, ALASKA

OUZINKIE, ALASKA

POINT BAKER, ALASKA

PORT CLARENCE, ALASKA

PARKS, ALASKA

KIPNUK, ALASKA

PORT WILLIAMS, ALASKA

PERRYVILLE, ALASKA

PORT BAILEY, ALASKA

AKUTAN, ALASKA

ST. MARY’S, ALASKA

BREVIG MISSION, ALASKA

KING COVE, ALASKA

KIVALINA, ALASKA

KWIGILLINGOK, ALASKA

WEST POINT, ALASKA

KARLUK, ALASKA

KOYUKUK, ALASKA

ZACHAR BAY, ALASKA

LAMAR, COLORADO

LARAMIE, WYOMING

NORTH PLATTE, NEBRASKA

LIBERAL, KANSAS

MINCHUMINA, ALASKA

LITTLE PORT WALTER, ALASKA

LAREDO, TEXAS

CAPE LISBURNE, ALASKA

LIME VILLAGE, ALASKA

LEWISTON, IDAHO

LEWISTOWN, MONTANA

MANISTEE, MICHIGAN

MERCED, CALIFORNIA

MCGRATH, ALASKA

MC COOK, NEBRASKA

MACON, GEORGIA

CARBONDALE, ILLINOIS

MERIDIAN, MISSISSIPPI

MANHATTAN/JCT.CTY/FT.RILEY, KANSAS

MINCHUMINA, ALASKA

MANKATO, MINNESOTA

MC ALESTER, OKLAHOMA

MILES CITY, MONTANA

MANLEY HOTSPRINGS, ALASKA

MAMMOTH LAKES, CALIFORNIA

1997–42 I.R.B.

FALSE PASS

NEW KOLIGANEK

GRAYLING

IVANOF BAYSPB

KOYUK

KITOI BAYSPB

EKUK

LEVELOCK

LARSEN BAY SPB

MANOKOTAK SPB

MOSER BAY

KAKHONAK

NEW STUYAHOK

KOTLIK

OLGABAYSPB

OUZINKIE SPB

POINT BAKER SPB

PORT CLARENCE CGS

PARKS SPB

KIPNUK SPB

PORTWILLIAMS SPB

PERRYVILLE SPB

PORT BAILEY SPB

AKUTAN

SAINT MARYS

BREVIG MISSION

KING COVE

KIVALINA

KWIGILLINGOK

WEST POINT VILLAGE

KARLUK

KOYUKUK

ZACHAR BAY SPB

LAMAR FIELD

GENERALBREES FIELD

LEE BIRD FIELD

LIBERALMUNICIPAL

MINCHUMINA

LITTLE PORTWALTER

LAREDO INTL

CAPE LISBURNE AFS

LIME VILLAGE

NEZ PERCE COUNTY

LEWISTOWN MUNICIPAL

MERCED MUNICIPAL

MCGRATH

MC COOK MUNICIPAL

LEWIS B WILSON

SOUTHERN ILLINOIS

KEY FIELD

MANHATTAN MUNICIPAL

MINCHUMINA

MC ALESTER MUNICIPAL

MILES CITYMUNICIPAL

MANLEY HOTSPRINGS

MAMMOTH LAKES

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October 20, 1997

MOT

MOU

MQT

MSS

MTO

MUE

MVM

MVN

MWA

MWH

MXY

MYK

MYU

NIB

NLG

NME

NNK

NNL

NUI

NUL

OBU

OFK

OGS

OLF

OLH

OME

OOK

ORH

ORI

ORT

ORV

OTM

OTZ

PAH

PCA

PCE

PDB

PFA

PGA

PGV

PHO

PIP

PIR

PIZ

PML

PNC

PNF

PPC

PPV

PQI

PQS

PRC

PSG

PTA

PTD

PTH

PTL

PTU

MINOT, NORTH DAKOTA

MOUNTAIN VILLAGE, ALASKA

MARQUETTE, MICHIGAN

MASSENA, NEWYORK

MATTOON, ILLINOIS

KAMUELA, HAWAII

KAYENTA, ARIZONA

MT. VERNON, ILLINOIS

MARION, ILLINOIS

EPHRATA/MOSES LAKE, WASHINGTON

MCCARTHY, ALASKA

MAYCREEK, ALASKA

MEKORYUK, ALASKA

NIKOLAI, ALASKA

NELSON LAGOON, ALASKA

NIGHTMUTE, ALASKA

NAKNEK, ALASKA

NONDALTON, ALASKA

NUIQSUT, ALASKA

NULATO, ALASKA

KOBUK, ALASKA

NORFOLK, NEBRASKA

OGDENSBURG, NEWYORK

WOLF POINT, MONTANA

OLD HARBOR, ALASKA

NOME, ALASKA

TOKSOOK, ALASKA

WORCESTER, MASSACHUSETTS

PORT LIONS, ALASKA

NORTHWAY, ALASKA

NOORVIK, ALASKA

OTTUMWA, IOWA

KOTZEBUE, ALASKA

PADUCAH, KENTUCKY

PORTAGE CREEK, ALASKA

PAINTER CREEK, ALASKA

PEDRO BAY, ALASKA

PAF WARREN, ALASKA

PAGE, ARIZONA

GREENVILLE, NORTH CAROLINA

POINT HOPE, ALASKA

PILOT POINT, ALASKA

PIERRE, SOUTH DAKOTA

POINT LAY, ALASKA

PORT MOLLER, ALASKA

PONCACITY, OKLAHOMA

PETERSON’S POINT, ALASKA

PROSPECT CREEK, ALASKA

PORT PROTECTION, ALASKA

PRESQUE ISLE, MAINE

PILOT STATION, ALASKA

PRESCOTT, ARIZONA

PETERSBURG, ALASKA

PORTALSWORTH, ALASKA

PORTALEXANDER, ALASKA

PORT HEIDEN, ALASKA

PORTARMSTRONG, ALASKA

PLATINUM, ALASKA

October 20, 1997

MINOT INTERNATIONAL

MOUNTAIN VILLAGE

MARQUETTE COUNTY

RICHARDS FIELD

MONUMENTVALLEY

WILLIAMSON COUNTY

MCCARTHY

ELLIS FIELD

NIKOLAI

NELSON LAGOON

NIGHTMUTE

NAKNEK

NONDALTON

NUIQSUT

NULATO

KOBUK

OGDENSBURG MUNICIPAL

WOLF POINT INTL

OLD HARBOR SPB

NOME

TOKSOOK BAY

WORCESTER MUNICIPAL

PORT LIONS SPB

NORTHWAY

ROBERT CURTIS MEML

RALPH WIEN MEMORIAL

BARKLEYREGIONAL

PORTAGE CREEK

PAINTER CREEK

PEDRO BAY

PAF WARREN

PAGE

PITT-GREENVILLE

POINT HOPE MUNICIPAL

PILOT POINT

PIERRE MUNICIPAL

POINT LAYDEW STN

PORT MOLLER AFS

PONCACITY MUNICIPAL

PETERSON’S POINT

PROSPECT CREEK

PORT PROTECTION

PRESQUE ISLE MUNI

PILOT STATION

PRESCOTT MUN

PETERSBURG MUNICIPAL

PORTALSWORTH

PORTALEXANDER

PORT HEIDEN

PORTARMSTRONG

PLATINUM

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1997–42 I.R.B.

RBH

RBY

RDB

RDD

RDM

RDV

RIW

RKD

RKS

RMP

ROW

RQI

RTN

RUI

RUT

RWB

SBY

SCC

SCM

SDP

SDX

SDY

SGU

SGY

SHD

SHG

SHH

SHR

SHX

SIT

SJT

SKK

SLN

SLQ

SMK

SMU

SNP

SOW

SPS

SPW

SQI

SRV

STG

SUN

SVA

SVC

SVS

SVW

SWD

SXP

SYA

SYB

SYD

TAL

TBN

TCL

TCT

TEH

BROOKS LODGE, ALASKA

RUBY, ALASKA

RED DOG, ALASKA

REDDING, CALIFORNIA

REDMOND, OREGON

RED DEVIL, ALASKA

RIVERTON, WYOMING

ROCKLAND, MAINE

ROCK SPRINGS, WYOMING

RAMPART, ALASKA

ROSWELL, NEW MEXICO

NIXON FORK MINE, ALASKA

RATON, NEW MEXICO

RUIDOSO, NEW MEXICO

RUTLAND, VERMONT

ROWAN BAY, ALASKA

SALISBURY, MARYLAND

DEADHORSE, ALASKA

SCAMMON BAY, ALASKA

SAND POINT, ALASKA

SEDONA, ARIZONA

SIDNEY, MONTANA

ST. GEORGE, UTAH

SKAGWAY, ALASKA

STAUNTON, VIRGINIA

SHUNGNAK, ALASKA

SHISHMAREF, ALASKA

SHERIDAN, WYOMING

SHAGELUK, ALASKA

SITKA, ALASKA

SAN ANGELO, TEXAS

SHAKTOOLIK, ALASKA

SALINA, KANSAS

SLEETMUTE, ALASKA

ST. MICHAEL, ALASKA

SHEEPMOUNTAIN, ALASKA

ST. PAULISLAND, ALASKA

SHOW LOW, ARIZONA

WICHITAFALLS, TEXAS

SPENCER, IOWA

STERLING/ROCK FALLS, ILLINOIS

STONYRIVER, ALASKA

ST. GEORGE, ALASKA

SUN VALLEY, IDAHO

SAVOONGA, ALASKA

SILVER CITY, NEW MEXICO

STEVENS VILLAGE, ALASKA

SPARREVOHN, ALASKA

SEWARD, ALASKA

SHELDON POINT, ALASKA

SHEMYAISLAND, ALASKA

SEAL BAY, ALASKA

SIDNEY, MONTANA

TANANA, ALASKA

FT. LEONARD WOOD, MISSOURI

TUSCALOOSA, ALABAMA

TAKOTNA, ALASKA

TETLIN, ALASKA

1997–42 I.R.B.

BROOKS LODGE

RUBY

RED DOG MINE

REDDING MUNICIPAL

ROBERTS FIELD

RED DEVIL

RIVERTON MUNICIPAL

KNOX COUNTYREGIONAL

SWEETWATER COUNTY

RAMPART

ROSWELLINDUSTRIAL

NIXON FORK MINE

CREWS FIELD

RUIDOSO MUNICIPAL

RUTLAND STATE

ROWAN BAY

WICOMICO COUNTY

DEADHORSE

SCAMMON BAYSPB

SAND POINT MUNICIPAL

SEDONA

RICHARD MUNICIPAL

ST. GEORGE MUNICIPAL

SKAGWAY MUNICIPAL

SHENANDOAH VALLEY

SHUNGNAK

SHISHMAREF

SHERIDAN COUNTY

SHAGELUK

SITKA

MATHIS FIELD

SHAKTOOLIK

SALINAMUNICIPAL

SLEETMUTE

ST. MICHAEL

SHEEP MOUNTAIN

SAINT PAULISLAND

SHOW LOW

SHEPPARD AFB

SPENCER MUNICIPAL

STONY RIVER SKYPARK

ST. GEORGE ISLAND

FRIEDMAN MEMORIAL

SAVOONGA

GRANT COUNTY

STEVENS VILLAGE

SPARREVOHN AFS

SHELDON POINT SPB

SHEMYAAFB

SEAL BAY

RALPH M CALHOUN MEML

FORNEYAAF

VAN DE GRAAF

TAKOTNA

TETLIN

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October 20, 1997

TEX

TKI

TKJ

TLA

TLF

TLJ

TNC

TNK

TOG

TUP

TVF

TWA

TWF

TYR

UGB

UGI

UIN

UMT

UNK

UTO

UUK

UXR

VAK

VCT

VDZ

VEE

VEL

VIS

VZM

VZN

VZR

VZY

WAA

WBB

WBQ

WCR

WDG

WFK

WKK

WLB

WLK

WMH

WMO

WRG

WRL

WSN

WTK

WWP

WWT

WYS

YAK

YKN

YUM

ZXF

ZXO

TELLURIDE, COLORADO

TOKEEN, ALASKA

TOK, ALASKA

TELLER, ALASKA

TELIDA, ALASKA

TATALINE, ALASKA

TIN CITY, ALASKA

TUNUNAK, ALASKA

TOGIAK, ALASKA

TUPELO, MISSISSIPPI

THIEF RIVER FALLS, MINNESOTA

TWIN HILLS, ALASKA

TWIN FALLS, IDAHO

TYLER, TEXAS

PILOT POINT, ALASKA

UGANIK, ALASKA

QUINCY, ILLINOIS

UMIAT, ALASKA

UNALAKLEET, ALASKA

UTOPIA, ALASKA

KUPARUK, ALASKA

MONUMENTVALLEY, UTAH

CHEVAK, ALASKA

VICTORIA, TEXAS

VALDEZ, ALASKA

VENETIE, ALASKA

VERNAL, UTAH

VISALIA, CALIFORNIA

JENSENS STRIP, ALASKA

WILDMAN CREEK, ALASKA

KATMAI BAY, ALASKA

KATMAI LODGE, ALASKA

WALES, ALASKA

STEBBINS, ALASKA

BEAVER, ALASKA

CHANDALAR, ALASKA

ENID, OKLAHOMA

FRENCHVILLE, MAINE

ALEKNAGIK, ALASKA

LABOUCHERE BAY, ALASKA

SELAWIK, ALASKA

MOUNTAIN HOME, ARKANSAS

WHITE MOUNTAIN, ALASKA

WRANGELL, ALASKA

WORLAND, WYOMING

SOUTH NAKNEK, ALASKA

NOATAK, ALASKA

WHALE PASS, ALASKA

NEWTOK, ALASKA

WESTYELLOWSTONE, MONTANA

YAKUTAT, ALASKA

YANKTON, SOUTH DAKOTA

YUMA, ARIZONA

ILLINOIS CREEK, ALASKA

ELCAPITAN, ALASKA

TELLURIDE REGIONAL

TOKEEN

TOK

TELLER

TELIDA

TATALINAAFS

TIN CITYAFS

TUNUNAK

TOGIAK VILLAGE

C D LEMONS MUNICIPAL

THIEF RIVER FALLS

TWIN HILLS

CITY COUNTY

POUNDS FIELD

UGASHIK BAY

UGANIK

BALDWIN FIELD

UMIAT

UNALAKLEET

INDIAN MOUNTAIN AFS

KUPARUK

MONUMENT VALLEY

CHEVAK

COUNTY-FOSTER

VALDEZ MUNICIPAL

VENETIE

VERNAL

VISALIA MUNICIPAL

JENSENS STRIP

WILDMAN CREEK

KATMAI BAY

KATMAI LODGE

WALES

STEBBINS

BEAVER

CHANDALAR LAKE

ENID WOODRING MUNI

FRENCHVILLE

ALEKNAGIK

LABOUCHERE BAY

SELAWIK

MOUNTAIN HOME MUNI

WHITE MOUNTAIN

WRANGELL SPB

WORLAND MUNICIPAL

SOUTH NAKNEK

NOATAK

WHALE PASS

NEWTOK

YELLOWSTONE

YAKUTAT

CHAN GURNEYMUNI

YUMAINTERNATIONAL

ILLINOIS CREEK

ELCAPITAN PEAK

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

UNITED STATES

*Rev. Proc. 97–46, which was “dropped” on September 30, 1997, includes Mitchell, South Dakota, as one of the listed rural airports for calendar year 1997. That

revenue procedure is incorrect. Mitchell, South Dakota has been deleted from the corrected version of rev. Proc. 97–46 that appears in this Bulletin.

October 20, 1997

18

1997–42 I.R.B.

.02 Where transportation involves two

or more segments, at least one of which

begins or ends at a rural airport and at

least one of which does not, the 7.5 percent rate is applied to the rural portion of

the transportation and the nonrural rate is

applied to the nonrural portion. The rural

portion is determined by calculating the

number of great circle miles in those segments beginning or ending at rural airports and the total number of great circle

miles in all segments of the transportation. The fraction formed by using the

great circle miles of the rural portion as

the numerator and the total great circle

miles as the denominator is multiplied by

the amount paid for the transportation.

The result is the portion of the total

amount paid that is subject to the 7.5 percent rate. The remaining portion of the

total amount paid is subject to the nonrural rate. In addition, all segments not

beginning or ending at rural airports are

subject to the segment tax.

SECTION 5. EFFECTIVE DATE

This revenue procedure is effective for

amounts paid after September 30, 1997,

for transportation beginning after September 30, 1997.

DRAFTING INFORMATION

The principal author of this revenue

procedure is Patrick S. Kirwan of the Office of Assistant Chief Counsel (Passthroughs and Special Industries). For further information regarding this revenue

procedure contact Mr. Kirwan at 202622-3130 (not a toll-free call).

26 C.F.R. 601.602: Tax forms and instructions.

(Also Part I, Sections 3504, 6011, 6061, 6071;

31.3504–1, 31.6011(a)–7, 31.6061– , 301.6061–1,

31.6071(a)–1.)

Rev. Proc. 97–47

Table of Contents

SECTION 1. PURPOSE

SECTION 2. BACKGROUND A N D

CHANGES

SECTION 3. SCOPE

SECTION 4. DEFINITIONS

SECTION 5. A P P L I C ATION FOR

THE FORM 941 ELF

PROGRAM

SECTION 6. A C C E P TANCE IN T H E

FORM 941 ELF PROGRAM

1997–42 I.R.B.

SECTION 7.

ADDING AND DELETING TA X PAYERS ON

THE

REPORT I N G

AGENT’S LIST

SECTION 8. ELECTRONIC FILING

OF FORM 941

SECTION 9. ADJUSTMENTS TO

FORM 941

SECTION 10. RESPONSIBILITIES OF

AN ELECTRONIC FILER

SECTION 11. A LT E R N ATIVE FILING

PROCEDURES

SECTION 12. REVISION OF COMPUTER SPECIFICATIONS BY THE SERVICE

SECTION 13. A D V E RTISING STA NDARDS

SECTION 14. REASONS FOR SUSPENSION

SECTION 15. A D M I N I S T R ATIVE REV I E W PROCESS FOR

PROPOSED SUSPENSION

SECTION 16. E F F E C T OF SUSPENSION

SECTION 17. A P P E A L OF SUSPENSION

SECTION 18. P E N A LT Y FOR FA I LURE TO T I M E LY FILE

ARETURN

SECTION 19. FILING FORMS W- 4

WITH THE INTERNAL

REVENUE SERVICE

SECTION 20. FILING FORMS W – 2

( C O P Y A) WITH T H E

SOCIAL SECURITY

ADMINISTRATION

SECTION 21. I N T E R N A L R E V E N U E

SERVICE CONTACT

SECTION 22. E F F E C T ON OTHER

DOCUMENTS

SECTION 23. EFFECTIVE DATE

SECTION 24. PA P E RWORK REDUCTION ACT

SECTION 1. PURPOSE

This revenue procedure sets forth the

requirements of the Form 941 ELF Program under which a taxpayer that is a Reporting Agent (“Agent” as defined in section 4.07 of this revenue procedure) may

electronically file Form 941, Employer’s

Quarterly Federal Tax Return. The technical specifications for filing Form 941

electronically are published separately in

Publication 1855, Technical Specifications Guide for the Electronic Filing Sys-

19

tem of Form 941, Employer’s Quarterly

Federal Tax Return. For further information, see Publication 1264, File Specicifications, Process Criteria, and Record Layouts for Magnetic Tape Filing of Form

941, Employer’s Quarterly Federal Ta x

Return. This revenue procedure amplifies, clarifies, modifies, and supersedes

Rev. Proc. 96–19, 1996–1 C.B. 644.

SECTION 2. BACKGROUND

.01 Section 6011(a) of the Internal Revenue Code provides that any person liable

for any tax imposed by this title, or for the

collection thereof, must make a return or

statement according to the forms and regulations prescribed by the Secretary. Every

person required to make a return or statement must include therein the information

required by such forms or regulations.

.02 Section 31.6011(a)–4 of the Employment Tax Regulations provides in

general that every person required to

make a return of income tax withheld

from wages pursuant to § 3402 must

make a return for the first calendar quarter

in which the person is required to deduct

and withhold such tax and for each subsequent calendar quarter until the person

has filed a final return. Except as otherwise provided, Form 941 is the form prescribed for making the return.

.03 Section 31.6011(a)–7 provides that

each return, together with any prescribed

copies or supporting data, must be filled

in and disposed of in accordance with the

forms, instructions, and regulations applicable thereto. The return may be made

by an agent in the name of the person required to make the return if an acceptable

power of attorney is filed with the Internal

Revenue Service office with which such

person is required to file returns and if

such a return includes all taxes required to

be reported by such person on such return. Form 8655, Reporting Agent Authorization for Magnetic Tape/Electronic Filers, is an acceptable power of attorney, if

prepared in accordance with the requirements set forth in Rev. Proc. 96–17,

1996–1 C.B. 633, as modified by section

22.02 of this revenue procedure.

.04 Section 31.6061–1 provides that the

return may be signed for the taxpayer by

an agent that is fully authorized in accordance with § 31.6011(a)–7 to make such

return. An Agent may sign the Form 941

on behalf of a taxpayer that has a valid

Form 8655 on file with the Service.

October 20, 1997

.05 Section 301.6061–1 of the Regulations on Procedure and A d m i n i s t r a t i o n

provides that the Secretary may prescribe

in forms, instructions, or other appropriate guidance the method for signing any

return, statement, or other document required to be made under any provision of

the internal revenue laws or regulations.

The Service has prescribed in the electronic filing instructions to Form 941 that

an electronically filed Form 941 is signed

by the entry of the Electronic Filer’s Personal Identification Number (“PIN”).

.06 Section 31.6071(a)–1 generally

provides that each return required to be

made under § 31.6011(a)–1 for taxes imposed by the Federal Insurance Contributions Act, or required to be made under

§ 31.6011(a)–4 for withheld income

taxes, must be filed on or before the last

day of the first calendar month following

the period for which it is made. However,

under § 31.6071(a)–1 a return may be

filed on or before the 10th day of the second calendar month following such period if timely deposits under § 6302(c)

and the regulations thereunder have been

made in full payment of such taxes due

for the period.

.07 Procedures for the magnetic filing

of Form 941 are in Rev. Proc. 96–18,

1996–1 C.B. 637, and the specifications

are in Publication 1264.

.08 The submission of federal tax deposit (“FTD”) information on magnetic

tape is addressed in Rev. Proc. 89–48,

1989–2 C.B. 599. For taxpayers that are

required to make FTDs by electronic

funds transfer pursuant to § 6302(h), the

submission of the FTD information along

with the transfer of funds is addressed in

Rev. Proc. 97–33, 1997–30 I.R.B. 10.

.09 This revenue procedure updates

R e v. Proc. 96–19. The updates include

changes in the 941 ELF Program, clarifications of prior Form 941 ELF Program

statements, and additional guidance derived from other Service documents that

relate to the Form 941 ELF Program.

Some of the updates are:

(1) the signature provisions for an

electronically filed Form 941 have been

modified, amplified, and clarified to require use of a PIN instead of filing a Form

4996, Electronic/Magnetic Media Filing

Transmittal for Wage and Wi t h h o l d i n g

Tax Returns (sections 2.05, 4.05, 5.02,

6.06, 8.02, 10.02, 10.03, and 10.04);

October 20, 1997

(2) the definition of an Electronic

Filer:

(a) is prospectively limited to Reporting Agents whose applications (received after the effective date of this revenue procedure) include an A g e n t ’s List

containing 10 or more taxpayers (sections

4.02, 5.03, and 23.02); and

(b) has been expanded to include

Software Developers (sections 4.02, 5.02,

5.04, 6.04, 6.05, and 10.05); and

(3) a Reporting Agent is not required

to replace a previously submitted Authorization under certain circumstances (section 5.05).

SECTION 3. SCOPE

.01 The Form 941 ELF Program accepts electronically filed Forms 941 in

Electronic Data Interchange (“EDI”) format developed by the American National

Standards Institute that meets the requirements of this revenue procedure and Publication 1855.

.02 An Electronic Filer in the Form 941

ELF Program must use asynchronous

communications protocols to transmit

electronic returns. See Publication 1855

for further information regarding communications and formatting requirements.

.03 The Form 941 ELF Program accepts timely current returns that are zero

balance, refund, or limited balance due returns. For the current limitations on balance due returns, refer to Publication

1855. For the due dates of returns under

the Form 941 ELF Program, see section

8.01 of this revenue procedure. The Form

941 ELF Program will not accept the

electronic filing of the following returns:

(1) amended returns;

(2) corrected returns;

(3) returns containing attachments;

or

(4) untimely returns.

A violation of any of these restrictions

will cause a Processing Interruption (as

defined in section 4.06 of this revenue

procedure).

SECTION 4. DEFINITIONS

.01 Authorized Signatory. The “Authorized Signatory” is the person who is authorized to use the PIN for returns filed by

an Electronic Filer under the Form 941

ELF Program or during software development testing.

.02 Electronic Filer. After acceptance

20

in the Form 941 ELF Program, as described in section 6 of this revenue procedure, a participant is referred to as an

“Electronic Filer.” An Electronic Filer

may be:

(1) an Agent that files Forms 941

electronically; or

(2) a “Software Developer” that develops software for the purposes of (a)

formatting returns according to the Serv i c e ’s electronic return specifications in

Publication 1855; and/or (b) transmitting

electronic returns directly to the Service.

A Software Developer may also sell its

software.

.03 Electronic Filing Help Desk. The

Electronic Filing Help Desk (“ELF Help

Desk”) is responsible for the administration of the Form 941 ELF Program. See

section 21 of this revenue procedure for

the address and telephone number of the

ELF Help Desk.

.04 Error Rate. The “Error Rate” is the

percentage of the total volume of tax data

records that are identified by the Service’s

computer program as containing errors

(as defined in Publication 1855).

.05 Personal Identification Number. A

Personal Identification Number (“PIN”)

is a number assigned by the Service to the

Authorized Signatory of an Electronic

Filer for purposes of signing an electronically filed Form 941.

.06 P rocessing Interru p t i o n . A “ P r ocessing Interruption” is an abnormal termination of a program run caused by the

electronic data submitted by an Electronic

Filer.

.07 R e p o rting Agent. A R e p o r t i n g

Agent (“Agent”) is an accounting service,

f r a n c h i s e r, bank, or other person that

complies with Rev. Proc. 96–17, as modified by section 22.02 of this revenue procedure, and is authorized to prepare and

electronically file a Form 941 for a taxpayer.

.08 Reporting Agent Authorization. A

Reporting Agent Authorization (“Authorization”) allows a taxpayer to designate

an Agent. The Authorization may be submitted on Form 8655, or any other instrument that complies with Rev. Proc. 96–

17, as modified by section 22.02 of this

revenue procedure. An A u t h o r i z a t i o n

must be submitted for each taxpayer on

the Reporting Agent’s List.

.09 R e p o rting A g e n t ’s List. For purposes of the Form 941 ELF Program, a

1997–42 I.R.B.

Reporting A g e n t ’s List (“Agent’s List”)

identifies all taxpayers for whom an A g e n t

will file Forms 941 electronically. As e p arate Authorization must be submitted for

each taxpayer on the A g e n t ’s List. T h e

A g e n t ’s List must contain each taxpayer’s

employer identification number (“EIN”).

.10 User identification/password. The

user identification/password (“userid/

password”) consists of an identification

number (userid) issued by the Service and

a confidential set of characters (password)

that, when used in conjunction with each

other, permit an Electronic Filer access to

the Form 941 ELF Program.

. 11 Validated Reporting A g e n t ’s List. A

Validated Reporting A g e n t ’s List (“Va l idated A g e n t ’s List”) is the source of the

EIN and name control to be used as an

identification of each taxpayer by an Electronic Filer that is an Agent. A Validated

A g e n t ’s List is a list of taxpayers and their

EINs prepared by an Agent that is confirmed and assigned name controls by the

Service. Once the Service returns a Va l idated A g e n t ’s List, the Agent must use it to

fill in certain required fields (for example,

the name control field) of the electronic

transmission. See Publication 1855.

SECTION 5. APPLICATION FOR THE

FORM 941 ELF PROGRAM

.01 A prospective Electronic Filer

(“Applicant”) must first submit a Letter of

Application (“Application”) to participate

in the Form 941 ELF Program.

.02 All Applications must contain the

following:

(1) the name, address, and EIN of the

Applicant;

(2) the name, title, and telephone

number of the person to contact regarding

the Application;

(3) the first tax period for which the

Applicant plans to file Forms 941 electronically or to have Form 941 software

available to the public;

(4) a representation that the A p p l icant will comply with section 10 of this

revenue procedure regarding responsibilities of an Electronic Filer;

(5) a listing of any suspension from

any of the Service’s magnetic tape or

electronic filing programs;

(6) the name and title of the Authorized Signatory; and

(7) the signature of the A p p l i c a n t ’s

Authorized Signatory for electronically

1997–42 I.R.B.

filing Forms 941 or for software development testing.

.03 An Application of an Agent must

also contain the following:

(1) the estimated volume of returns the

Applicant plans to file under the Form

941 ELF Program;

(2) the brand name of the software

translation package and the EDI version

to be used;

(3) a statement that the Applicant will

keep a copy of all the Authorizations on

file at the A p p l i c a n t ’s principal place of

business for examination by the Service

upon request;

(4) a representation that the Applicant

will comply with section 3.03 of this revenue procedure regarding the types of returns accepted under the Form 941 ELF

Program;

(5) an A g e n t ’s List containing the

names of 10 or more taxpayers (except as

provided in the grandfather rule in section

23.02 of this revenue procedure); and

(6) except as provided in section 5.05

of this revenue procedure, an A u t h o r i z ation made on Form 8655 with a revision

date of October 1995 or later (or its equivalent) for each taxpayer included on the

A g e n t ’s List. See Rev. Proc. 96-17, as

modified by section 22.02 of this revenue

procedure, for general instructions on

preparing Form 8655.

See Exhibit 1 in the APPENDIX of this

revenue procedure for a sample Application to Participate in the Form 941 ELF

Program as an Agent.

.04 An Application of a Software Developer must also contain the following:

(1) the brand name of the software

translation package, or the development

name if no brand name exists, and the

EDI version to be used; and

(2) whether the software is standalone or interfaces with a named payroll

package.

See Exhibit 2 in the APPENDIX of this

revenue procedure for a sample Application to Participate in the Form 941 ELF

Program as a Software Developer.

.05 A revised Authorization is not required to replace an Authorization made

on Form 8655 with a revision date before

October 1995 (or its equivalent) that was

previously submitted to the Service by an

Agent, provided that Authorization places

no restriction on the medium for filing

Form 941, and the Agent:

21

(1) advises its client that its Forms

941 may be filed electronically, and provides the client with the option of rejecting electronic filing as the medium for filing its Forms 941. An Agent may use the

most efficient and timely method of

clearly providing this notification to a

client. A c l i e n t ’s rejection of electronic

filing for its Forms 941 must be submitted

in writing to the Agent; and

(2) immediately removes any client

from its electronic filing client base that

rejects having its Forms 941 filed electronically.

.06 To allow sufficient time for the approval process, the Applicant should submit its Application by the Application due

dates preceding the quarter ending dates,

as follows:

Application Due

Date

December 15 (prior year)

March 15

June 15

September 15

For Quarter

Ending

March 31

June 30

September 30

December 31

.07 The Application must be submitted

to the Service at the address provided in

section 21 of this revenue procedure.

.08 An Application may not include a

request to file Forms 941, 940, and 945 on

magnetic tape or make FTD payments

and submit FTD information to the Service on magnetic tape or electronically.

An Applicant interested in participating in

these programs should submit an Application in accordance with the following revenue procedures: Rev. Proc. 96–18 (magnetic tape filing of Forms 941, 940, and

945); Rev. Proc. 97–33 (electronic transmission of FTDs); and Rev. Proc. 89–48

(magnetic tape filing of FTD information).

SECTION 6. ACCEPTANCE IN THE

FORM 941 ELF PROGRAM

.01 In the case of an Applicant that is

an Agent, the Applicant will receive a

Validated Agent’s List within 45 days of

the Service receiving the Agent’sApplication. Failure to use the names and EINs

provided on the Validated A g e n t ’s List

may delay processing.

.02 An Applicant must contact the ELF

Help Desk, at the number listed in section

21 of this revenue procedure (unless instructed to use a different number), to notify the Service that the Applicant is ready

October 20, 1997

to begin the testing process. In the case of

an Applicant that is an Agent, the Agent

must contact the ELF Help Desk after receiving the Validated Agent’s List.

.03 An Applicant must transmit an initial test electronic transmission of Form

941 (“test file”) by the test file due dates

preceding the corresponding quarter due

dates, as follows:

Initial Test File

Due Date

April 10

July 10

October 10

January 10

For Quart e r

Ending

March 31

June 30

September 30

December 31

To transmit subsequent test files, contact

the ELF Help Desk. Transmission of a

test file does not constitute the filing of a

tax return. See Publication 1855 for specific testing procedures.

.04 After evaluating the test file, the

Service will notify an Applicant in writing

of approval or denial of electronic filing

privileges. An approval remains in effect

unless the Electronic Filer:

(1) that is an Agent fails to comply

with the Authorization requirements of

sections 5.03(6) and 5.05 of this revenue

procedure;

(2) that is a Software Developer fails

to comply with the requirements of section 10.05 of this revenue procedure; or

(3) is suspended from the Form 941

ELF Program. See section 16 of this revenue procedure for the effect of a suspension.

.05 The acceptance by the Service of a

Software Developer as an Electronic

Filer:

(1) establishes only that the test electronic transmission(s) are formatted properly and may be processed by the Service;

(2) is not an endorsement by the Service of the software or the quality of services provided by the Software Developer; and

(3) does not entitle the Software Developer to electronically file Forms 941

unless the Software Developer is also accepted in the Form 941 ELF Program as

an Agent.

.06 If an Application is approved, the

Service will send the Electronic Filer the

following two documents:

(1) a notification of approval that

will contain the userid/password, and information and procedures regarding sign-

October 20, 1997

ing onto the system for filing electronic

Forms 941; and

(2) a PIN that may be used only by

the Electronic Filer’s Authorized Signatory named in the Application.

.07 Upon receipt of each document referenced in section 6.06 of this revenue

procedure, the Electronic Filer must return

the following documents to the Service:

(1) an acknowledgement signed by

each employee recipient of the

userid/password indicating possession of,

and responsibility for, the userid/password; and

(2) an acknowledgement signed by

the Electronic Filer’s Authorized Signatory indicating possession of, and responsibility for, the proper use of the PIN for

signing tax returns (pursuant to

§ 301.6061–1) filed in the Form 941 ELF

Program.

See Exhibit 3 in the APPENDIX of this

revenue procedure for a sample userid/

password and PIN receipt.

.08 The Service will activate the

userid/password and the PIN upon receiving the Electronic Filer’s acknowledgements of the receipt of the two documents

referenced in section 6.06 of this revenue

procedure.

.09 If an A p p l i c a n t ’s test file fails to

meet the evaluation criteria, the Applicant

must, within 15 days of the Service’s notification of the failure, transmit a new test

file or contact the ELF Help Desk to make

other arrangements.

.10 If an Applicant that is an Agent is

denied, or does not receive, approval for

participating in the Form 941 ELF Program before the end of the tax quarter for

which the Forms 941 will be filed, the

Applicant should file the returns on paper

Forms 941 (or on magnetic tape if the Applicant meets the requirements of Rev.

Proc. 96–18).

.11 If an Applicant is denied acceptance

into the Form 941 ELF Program, the Applicant may reapply for a subsequent tax

quarter by resubmitting an A p p l i c a t i o n

and test file in accordance with sections 5

and 6 of this revenue procedure.

SECTION 7. ADDING AND

DELETING TAXPAYERS BYA

REPORTING AGENT

.01 After an Electronic Filer that is an

Agent is notified that the application for

electronic filing of Forms 941 has been

22

approved, the Agent may want to add and

delete taxpayers from the Form 941 ELF

Program.

.02 To add taxpayers, the Agent must

submit the added names and EINs (Add

List) and an Authorization, in accordance

with sections 5.03(6) and 5.05 of this revenue procedure, for each taxpayer added

to the Form 941 ELF Program. The Service must validate the Add List and return

it to the Agent before the Agent can electronically file returns for these taxpayers.

The Service will generally validate and

mail the Add List to the Agent within 10

business days of receiving the Add List.

.03 To delete taxpayers, the Agent must

submit a list of those taxpayers to be

deleted (Delete List) and, if known, a

short statement indicating which taxpayers will not remain in business.

SECTION 8. ELECTRONIC FILING OF

FORM 941

.01 An Electronic Filer that is an Agent

must ensure that an electronic Form 941

is filed on or before the due date of the return. The due dates prescribed for filing

paper Forms 941 with the Service also

apply to returns filed under the Form 941

ELF Program. Forms 941 are due on or

before the last day of the first calendar

month following the period for which the

return is made. However, a return for

which all tax deposits were made when

due for the quarter may be filed by the

10th day of the month following the due

date. In no case may one electronic transmission include returns with more than

one due date.

.02 An electronically filed Form 941 is

not considered filed until it has been acknowledged as accepted for processing by

the Service. If an electronically filed

Form 941 is transmitted on or before the

due date, the return will be deemed timely

filed. If an electronically filed Form 941

is initially transmitted on or shortly before

the return due date and is ultimately rejected, but the Electronic Filer complies

with section 8.03 of this revenue procedure, the return will be deemed timely

filed.

.03 An electronic transmission that

causes a Processing Interruption or that

has an Error Rate exceeding 5 percent

may not be accepted, and the Electronic

Filer will be asked to resubmit the return(s). If the electronic transmission is

1997–42 I.R.B.

acknowledged as rejected by the Service,

the Electronic Filer should correct the

error(s) and retransmit the return(s) on the

same calendar day. If the Electronic Filer

chooses not to have the previously rejected return retransmitted, or if the return

still cannot be accepted for processing, a

paper Form 941 (or a Form 941 on magnetic tape if the Electronic Filer meets the

requirements of Rev. Proc. 96–18) must

be filed by the later of: (1) the due date of

the return; or (2) within five calendar days

of the rejection or notice that the return

cannot be retransmitted, with an explanation of why the return is being filed after

the due date. For the penalty for failure to

file a timely return, see section 18 of this

revenue procedure.

SECTION 9. ADJUSTMENTS TO

FORM 941

Forms 941 filed under the Form 941

ELF Program must not contain adjustments other than adjustments resulting

from rounding fractions of cents or from

third-party sick pay for which an employer is not responsible. Returns with

other adjustments must be filed on magnetic tape or on paper.

SECTION 10. RESPONSIBILITIES OF

AN ELECTRONIC FILER

.01 To ensure that complete returns are

accurately and efficiently filed, an Electronic Filer must comply with Publication

1855.

.02 The Electronic Filer that is an

Agent must retain the following material

for 4 years after the due date of the return,

unless otherwise notified by the Service:

(1) a complete copy of the electronically filed Form 941;

(2) a copy of the Service’s acknowledgement of receipt of the return; and

(3) a copy of each Authorization.

.03 An Electronic Filer that is an Agent

must:

(1) provide the taxpayer with a copy

of the taxpayer’s electronically filed Form

941. This information may be provided

on a replica of an official form or on an

unofficial form. However, data entries on

an unofficial form must refer to the line

numbers on an official form;

(2) advise the taxpayer to retain a

copy of the return and any supporting material;

(3) inform the taxpayer of the service

1997–42 I.R.B.

center that processes the taxpayer’s returns;

(4) advise the taxpayer that an

amended return, if needed, must be filed

as a paper return and mailed to the service

center identified in accordance with section 10.03(3) of this revenue procedure.

See section 9 of this revenue procedure

for adjustments to Forms 941; and

(5) provide the taxpayer, upon request, with the date the return was transmitted to the Service and the date the Service acknowledged receipt of the

taxpayer’s return.

.04 An Electronic Filer must comply

with the following userid/password and

PIN requirements:

(1) each authorized employee of the

Electronic Filer must submit a signed receipt acknowledging receipt of the

userid/password, and accepting the associated responsibilities. See Exhibit 3 in

the APPENDIX of this revenue procedure

for a sample userid/password receipt;

(2) the Authorized Signatory for the

Electronic Filer must submit a signed receipt acknowledging possession, and accepting responsibility for proper use, of

the PIN for signing and filing tax returns

(or for software development testing) in

the Form 941 ELF Program. See Exhibit

3 in the APPENDIX of this revenue procedure for a sample PIN receipt;

(3) the Electronic Filer is responsible

for ensuring that the PIN remains the confidential information of the Electronic

Filer’s Authorized Signatory. If the Electronic Filer suspects that the confidentiality of the PIN and/or userid/password has

been compromised, the Electronic Filer

must contact the ELF Help Desk within

24 hours for instructions on how to proceed. See section 21 of this revenue procedure for Service contact information;

(4) if the Authorized Signatory for an

Electronic Filer changes, the Electronic

Filer must notify the Service of the name

and title of the new Authorized Signatory

for the electronically filed Form 941 and

apply for a new PIN no later than 15 days

before the filing of another return. After

this notification, the Service will deactivate the current PIN and issue a new PIN

to the new Authorized Signatory. T h e

new Authorized Signatory must submit a

PIN receipt as specified in section

10.04(2) of this revenue procedure in

order to activate the PIN; and

23

(5) the Authorized Signatory for the

Electronic Filer must manually enter the

PIN signature for each transmission of

electronically filed Forms 941.

.05 An Electronic Filer that is a Software Developer must:

(1) promptly correct any software

error that may cause, or causes, an electronic return to be rejected;

(2) promptly distribute any such

software correction;

(3) ensure that any software package

that will be used to transmit returns from

multiple Electronic Filers that are Agents

has the capability of combining these returns into one Service transmission file;

and

(4) not incorporate into its software a

Service assigned PIN.

SECTION 11. ALTERNATIVE FILING

PROCEDURES

.01 Procedures for the filing of Form

941 on magnetic tape are in Rev. Proc.

96-18 and the specifications are in Publication 1264.

.02 An Electronic Filer that is an Agent

may use a Form 941 ELF Program Authorization to file a paper Form 941 under the

Form 941 ELF Program under the following circumstances:

(1) the late receipt of payroll information from a taxpayer that would jeopardize the timely submission of the taxpayer’s return;

(2) the amendment of returns filed

under the Form 941 ELF Program;

(3) the rejection of an electronic

transmission that would jeopardize the

timely submission of the taxpayer’s return;

(4) an authorization by the Service

for an Electronic Filer to file paper Forms

941 instead of electronically filed Forms

941; or

(5) the suspension of an Agent from

the Form 941 ELF Program as provided

in section 16.02(3) of this revenue procedure.

.03 An Agent may prepare a paper

Form 941 for the taxpayer’s signature. A

t a x p a y e r’s authorized representative that

is not an Agent participating in the Form

941 ELF Program (including a suspended

Agent) must have a valid power of attorney (usually a Form 2848, Power of Attorney and Declaration of Representative)

that authorizes the representative to sign

October 20, 1997

and file a paper Form 941 on behalf of a

taxpayer.

.04 Each paper Form 941 must be

signed by the taxpayer, the taxpayer’s authorized representative, or a participating

Agent to the extent permitted under section 11.02 of this revenue procedure.

SECTION 12. REVISION OF

COMPUTER SPECIFICATIONS

BYTHE SERVICE

.01 If Publication 1855 is revised, the

Service, if necessary, will advise all current Electronic Filers to submit test files

prior to filing under the new specifications. Failure to submit a test file may

later result in a Processing Interruption or

an Error Rate exceeding 5 percent on returns filed electronically for which an

Electronic Filer may receive a notice of

suspension. See section 14 of this revenue

procedure concerning the reasons for suspension of electronic filing privileges.

.02 If an Electronic Filer is unable to

comply with the changes in specifications, the Electronic Filer must contact

the ELF Help Desk for further instructions. See section 21 of this revenue procedure.

SECTION 13. ADVERTISING

STANDARDS

.01 An Electronic Filer must:

(1) comply with the advertising and

solicitation provisions of 31 C.F.R. Part

10 (Treasury Department Circular No.

230). This circular prohibits the use or

participation in the use of any form of

public communication containing a false,

fraudulent, misleading, deceptive, unduly

influencing, coercive, or unfair statement

or claim. In addition, advertising must

not imply a special relationship with the

Service, Financial Management Service

(“FMS”), or the Treasury Department;

(2) adhere to all relevant federal,

state, and local consumer protection laws;

(3) not use the Service’s name, “Internal Revenue Service” or “IRS”, within

a firm’s name;

(4) not use improper or misleading

advertising in relation to the Form 941

ELF Program;

(5) not carry the Service, FMS, or

other Treasury Seals on its advertising

material;

(6) clearly state the names of all cooperating parties if advertising for a coop-

October 20, 1997

erative electronic return filing project

(public/private sector);

(7) pre-record any radio or television

advertisement and keep a copy of this advertisement for a period of at least 36

months from the date of the last transmission or use; and

(8) retain a copy of any actual direct

mailing or fax communications, along

with a list or other description of persons

to whom the communication was mailed,

faxed, or otherwise distributed for a period of at least 36 months from the date of

the last mailing, fax, or distribution.

.02 Acceptance to participate in the

Form 941 ELF Program does not imply

endorsement by the Service, FMS, or the

Treasury Department of the software or

quality of services provided.

SECTION 14. REASONS FOR

SUSPENSION

.01 The Service reserves the right to

suspend an Electronic Filer from the

Form 941 ELF Program for the following

reasons (this list is not all-inclusive):

(1) submitting tax returns for which

the Service did not receive A u t h o r i z ations;

(2) repeatedly submitting tax returns

that have an Error Rate exceeding 5 percent or that cause a Processing Interruption;

(3) submitting tax returns that have

an Error Rate exceeding 5 percent or that

cause a Processing Interruption after failing to submit the test file required by section 12 of this revenue procedure;

(4) failing to comply with the responsibilities of an Electronic Filer set

forth in section 10 of this revenue procedure;

(5) failing to abide by the advertising

standards in section 13 of this revenue

procedure; or

(6) significant complaints about an

Electronic Filer’s performance in the

Form 941 ELF Program.

.02 If the Electronic Filing Coordinator

(“ELF Coordinator”) informs an Electronic Filer that a certain action is a reason for suspension and the action continues, the service center director may send

the Electronic Filer a notice proposing

suspension of the Electronic Filer. However, a notice proposing suspension may

be sent without a warning if the Electronic Filer’s action indicates an inten-

24

tional disregard of rules. Anotice proposing suspension will describe the reason(s)

for the proposed suspension, and indicate

the length of the suspension and the conditions that need to be met before the suspension will terminate.

.03 An Electronic Filer that is an Agent

has an obligation to notify taxpayers filing through the Agent if and when that

Agent is suspended from filing under the

Form 941 ELF Program as provided in

section 16.02(4) of this revenue procedure. The Service reserves the right to

extend the period of suspension of any

Agent that fails to comply with this requirement.

SECTION 15. ADMINISTRATIVE

REVIEW PROCESS FOR PROPOSED

SUSPENSION

.01 An Electronic Filer that receives a

notice proposing suspension may request

an administrative review prior to the proposed suspension taking effect.

.02 The request for an administrative

review must be in writing and contain detailed reasons, with supporting documentation, for withdrawal of the proposed

suspension.

.03 The written request for an administrative review and a copy of the notice

proposing suspension must be delivered

to the ELF Coordinator within 30 calendar days of the date on the notice proposing suspension. The ELF Coordinator

will forward the written request to the National Program Analyst for Electronic Filing of Business Returns (“National Coordinator”) if the service center director

continues to believe that suspension is

warranted.

.04 After consideration of the written

request for an administrative review, the

National Coordinator will either issue a

suspension letter or notify the Electronic

Filer in writing that the proposed suspension is withdrawn.

.05 If an Electronic Filer receives a suspension letter, the ELF Coordinator’s subsequent determination of whether a reason for suspension has been corrected is

not subject to review or appeal.

.06 If an Electronic Filer does not

timely submit a written request for an administrative review, the service center director will issue a suspension letter.

.07 Failure to submit a written request

for an administrative review within the

1997–42 I.R.B.

30-day period described in section 15.03

of this revenue procedure irrevocably terminates the Electronic Filer’s right to an

administrative review of the proposed

suspension.

SECTION 16. EFFECT OF

SUSPENSION

.01 An Electronic Filer’s suspension

will continue for the length of time specified in the suspension letter, or until the

conditions for terminating the suspension

have been met, whichever is later.

.02 In the case of an Electronic Filer

that is an Agent, the following additional

rules apply:

(1) if a Form 941 is due (without regard to extensions) within 60 days from

the date on the suspension letter, the

Agent may file the Form 941 under the

Form 941 ELF Program;

(2) if a Form 941 is due (without regard to extensions) more than 60 days

from the date on the suspension letter, the

Agent may not file the Form 941 under

the Form 941 ELF Program;

(3) if a suspended Agent has a power

of attorney from a taxpayer that authorizes the Agent to sign and file Form 941,

the suspended Agent will be able to sign

and file a paper Form 941 for the taxpayer. See section 11.03 of this revenue

procedure. Form 8655 does not authorize

the filing of paper Forms 941 outside of

the Form 941 ELF Program; and

(4) an Agent must provide written

notification of a suspension to a taxpayer

at least 45 days before the due date of the

taxpayer’s first return affected by the suspension. This notification must be provided even though the Agent may believe

that the Agent will be able to meet the

conditions for terminating the suspension

before the due date.

.03 An Electronic Filer will be able to

participate in the Form 941 ELF Program

from which the Electronic Filer was suspended, without reapplying to the Form

941 ELF Program, after:

(1) the stated suspension period expires; and

(2) the reason(s) for suspension are

corrected.

SECTION 17. APPEALOF

SUSPENSION

.01 If an Electronic Filer receives a suspension letter from the National Coordi-

1997–42 I.R.B.

nator, the Electronic Filer is entitled to appeal, by written protest, to the National

Director of Appeals. The written protest

must be sent to the National Coordinator,

who will forward it to the National Director of Appeals. During the appeals

process, the suspension remains in effect.

.02 The written protest must be received by the National Coordinator within

30 calendar days of the date of the suspension letter. The written protest must

contain detailed reasons, with supporting

documentation, for termination of the suspension.

.03 Within 15 calendar days of receipt

of a written protest, the National Coordinator will forward the file on the Electronic Filer and the material described in

section 17.02 of this revenue procedure to

the National Director of Appeals.

.04 Failure to appeal within the 30-day

period described in section 17.02 of this

revenue procedure irrevocably terminates

the Electronic Filer’s right to appeal the

suspension.

SECTION 18. PENALTY FOR A

FAILURE TO TIMELY FILE A

RETURN

Section 6651(a)(1) provides that for

each month (or part thereof) a return is

not filed when required (determined with

regard to any extensions of time for filing), there is a penalty of 5 percent of the

unpaid tax not to exceed 25 percent, absent reasonable cause. A taxpayer does

not establish reasonable cause simply by

engaging a competent Agent to file the

taxpayer’s return. However, if the Agent

has reasonable cause under § 6651(a) for

failing to timely file the taxpayer’s return,

the taxpayer will also have reasonable

cause for that failure, and the failure-tofile penalty will be abated.

SECTION 19. FILING FORMS W–4

WITH THE INTERNAL REVENUE

SERVICE

.01 An employer is required to send to

the Service by the due date of the quarterly return copies of all Forms W–4, Emp l o y e e ’s Withholding Allowance Certificates, received during the quarter from

any employee still employed at the end of

the quarter who claims:

(1) more than 10 withholding exemptions; or

(2) exemption from withholding and

25

is expected to earn more than $200 per

week.

Employers should not send other Forms

W–4 unless notified by the Service in

writing to do so.

.02 If an employer’s Form 941 is filed

under the Form 941 ELF Program, copies

of required paper Forms W-4 along with a

cover letter providing the employer’s

name, address, EIN, and the number of

Forms W–4 included must be sent to the

service center that would have received

the employer’s paper Form 941. See Publication 15, Circular E, Employer’s Ta x

Guide, for more information on sending

Forms W–4 to the Service.

.03 Required Forms W–4 information

may also be filed on magnetic media (5

1/4 inch diskettes, 3 1/2 inch diskettes, or

magnetic tape). See Publication 1245,

Specifications for Filing Form W–4, Emp l o y e e ’s Withholding Allowance Certificate, on Magnetic Tape, and 5 1/4- and 3

1/2-Inch Magnetic Diskettes, for more information concerning magnetic media filing of Forms W–4.

SECTION 20. FILING FORMS W–2

(COPYA) WITH THE SOCIAL

SECURITYADMINISTRATION

Forms W–2, Wage and Tax Statements,

must be filed directly with the Social Security Administration on magnetic media

or paper. For information on magnetic

media reporting of Form W–2, contact the

Social Security Administration’s Regional

Magnetic Media Coordinators.

SECTION 21. INTERNALREVENUE

SERVICE CONTACT

Unless otherwise instructed, all questions regarding this revenue procedure

should be directed to the following address and telephone number:

Internal Revenue Service

Memphis Service Center

Electronic Filing Help Desk

P.O. Box 30309 AMF

Memphis, TN 38130

Attention: ELF Unit Stop 26

The telephone number of this office is

(901) 546-2690 (not a toll-free number).

SECTION 22. EFFECT ON OTHER

DOCUMENTS

.01 Rev. Proc. 96–9 is amplified, clarified, modified, and superseded.

October 20, 1997

.02 Section 6.05 of Rev. Proc. 96–17,

1996–1 C.B. 633, is modified to provide

the same relief as set forth in section 5.05

of this revenue procedure (regarding an

Agent not having to replace a previously

submitted Authorization under certain circumstances).

SECTION 23. EFFECTIVE DATE

.01 In general. This revenue procedure

is effective for returns due after October

20, 1997 (without regard to extensions).

.02 Grandfather rule. Ataxpayer or an

Agent that has filed an application for acceptance in the Form 941 ELF Program

on or before the effective date of this revenue procedure, may be treated as an

Electronic Filer that is an Agent for purposes of this revenue procedure. The taxpayer or Agent must have been eligible to

apply for acceptance in the Form 941 ELF

Program under Rev. Proc. 96–19, and

must comply with all the applicable provisions of this revenue procedure other

than the section 5.03(5) requirement of an

A g e n t ’s List containing the names of 10

or more taxpayers.

SECTION 24. PAPERWORK

REDUCTION ACT

The collections of information contained in this revenue procedure have

been reviewed and approved by the Office of Management and Budget in accordance with the Paperwork Reduction Act

(44 U.S.C. 3507) under control number

1545–1557.

An agency may not conduct or sponsor,

and a person is not required to respond to,

a collection of information unless the collection of information displays a valid

control number.

The collections of information in this

revenue procedure are in sections 5, 6, 7,

8, 10, 12, and 13. This information is required by the Service to implement the

Form 941 ELF Program and to enable

taxpayers to file their Forms 941 electroni c a l l y. The information will be used to

ensure that taxpayers receive accurate and

essential information regarding the filing

of their electronic returns and to identify

persons involved in the filing of electronic returns. The collections of infor

mation are required to retain the benefit of

participating in the Form 941 ELF Program. The likely respondents are business or other for-profit institutions, federal, state or local governments, nonprofit

institutions, and small businesses or organizations.

The estimated total annual reporting

and recordkeeping burden is 9,305 hours.

The estimated annual burden per respondent/recordkeeper varies from 9

hours to 47 hours, depending on individual circumstances, with an estimated average of 46.53 hours. The estimated number of respondents and recordkeepers is

200.

The estimated annual frequency of responses is on occasion.

Books or records relating to a collection of information must be retained as

long as their contents may become material in the administration of any internal

revenue law. Generally, tax returns and

tax return information are confidential, as

required by 26 U.S.C. 6103.

APPENDIX

Exhibit 1

Letter of Application to Participate in the Form 941 ELF Program as an Agent

AAAPayroll, Inc.

111 Main St.

Columbus, NY 11111

EIN XX-XXXXXXX

[Date]

Internal Revenue Service

Memphis Service Center

Electronic Filing Help Desk

P.O. Box 30309 AMF

Memphis, TN 38130

Attention: ELF Unit Stop 26

To whom it may concern:

This letter is an application to participate in the electronic filing program for Forms 941 (“Form 941 ELF Program”).

I understand and agree to the following which are prerequisites for participation in the Form 941 ELF Program:

1. I will keep copies of the Form 8655, Reporting Agent Authorization for Magnetic Tape/Electronic Filers (or its equivalent) on

file at my principal place of business for a period no less than required under the period of limitation for assessment for the last return filed under its authority. I will provide these Authorizations for examination by the Service upon request.

2. I will abide by the recordkeeping requirements set forth in section 10.02 of Rev. Proc. 97–47.

October 20, 1997

26

1997–42 I.R.B.

3. I will provide my clients documentation of filed returns as set forth in section 10.03 of Rev. Proc. 97–47.

4. I will comply with all electronic security restrictions set forth in section 10.04 of Rev. Proc. 97–47 and Publication 1855, Technical Specifications Guide for the Electronic Filing System of Form 941, Employer’s Quarterly Federal Tax Return.

5. I agree to submit returns that meet the eligibility requirements set forth in section 3.03 of Rev. Proc. 97–47.

[Name, title] of [firm name] is the individual to contact concerning the userid/password. [Name] can be reached at [telephone

number]. [Name] has read and understands the rules that apply to the use of the userid/password.

[Name, title] of [firm name and address] is the designated recipient of the Personal Identification Number (PIN). [Name] is authorized to administer and use the PIN as the signature of [firm name] to sign and file tax returns in the Form 941 ELF Program.

I will begin submitting returns using the Form 941 ELF Program for returns due XX quarter 19XX. I estimate that I will be submitting XXX number of returns (no fewer than 10 returns).

I expect to use [software brand name] translation software and EDI release version [number] for electronic transmissions.

I have included with this application a Reporting Agent’s List and an Authorization for each taxpayer on my Reporting Agent’s

List.

Please contact [name, title & telephone number] to discuss this letter of application.

[Signature of Electronic

Filer’s Authorized Signatory]

Attachments:

(1) Agent’s List

(2) Authorizations for taxpayers on the Agent’s List

1997–42 I.R.B.

27

October 20, 1997

Exhibit 2

Letter of Application to Participate in the Form 941 ELF Program as a Software Developer

AAAPay Developers

111 Main St.

Columbus, NY 11111

EIN XX–XXXXXXX

[Date]

Internal Revenue Service

Memphis Service Center

Electronic Filing Help Desk

P.O. Box 30309 AMF

Memphis, TN 38130

Attention: ELF Unit Stop 26

To whom it may concern:

This letter is an application to participate in the electronic filing program for Forms 941 (“Form 941 ELF Program”).

I understand and agree to the following which is a prerequisite for participation in the Form 941 ELF Program as a software developer:

I will comply with all electronic security restrictions set forth in section 10.04 of Rev. Proc. 97–47 and

Publication 1855, Technical Specifications Guide for the Electronic Filing System of Form 941, Employer’s Quarterly Federal

Tax Return.

[Name, title] of [firm name] is the individual to contact concerning the userid/password. [Name] can be reached at [telephone

number]. [Name] has read and understands the rules that apply to the use of the userid/password.

[Name, title] of [firm name and address] is the designated recipient of the Personal Identification Number (PIN). [Name] is authorized to administer and use the PIN as the signature of [firm name] to test software for use in filing tax returns in the Form 941

ELF Program.

I will provide software to begin submitting returns using the Form 941 ELF Program for returns due XX quarter 19XX.

I will use [name of software brand or development name] translation software and EDI release version [number] for electronic

transmissions. The software package will be marketed to [reporting agents filing more than XXX returns (no fewer than 10 returns)]. The software is a [standalone or payroll package interface].

Please contact [name, title & telephone number] to discuss this letter of application.

[Signature of Software

Developer’s Authorized Signatory]

October 20, 1997

28

1997–42 I.R.B.

Exhibit 3

PIN/Userid/Password Receipt

I, [i n s e rt “name of Authorized Signatory, title, Electronic Filer’s name and addre s s ”] acknowledge receipt of the [i n s e rt

“userid/password” or “PIN” as appropriate] for the Form 941 ELF Program.

I understand that I am bound by the requirements and responsibilities regarding [insert userid/password, or “PIN” as appropri ate] as set forth in Rev. Proc. 97–47, and Publication 1855.

[Note: the following paragraph only applies to the PIN receipt] I accept and adopt the PIN as my signature for signing tax returns

filed for [insert “Electronic Filer’s name”] in the Form 941 ELF Program. I also understand that by entering the PIN, I will be declaring, under penalties of perjury, that to the best of my knowledge and belief, the tax returns being submitted electronically are

true, correct, and complete.

For userid/password: [Signature of employee recipient]

For PIN: [Signature of Electronic Filer’s Authorized Signatory]

NOTE: Separate receipts are required for a user identification/password and a PIN.

1997–42 I.R.B.

29

October 20, 1997

Part IV. Items of General Interest

Notice of Proposed Rulemaking

and Notice of Public Hearing

Public Disclosure of Material

Relating to Tax-Exempt

Organizations

REG–246250–96

A G E N C Y: Internal Revenue Service

(IRS), Treasury.

ACTION: Notice of proposed rulemaking and notice of public hearing.

S U M M A RY: This document contains

proposed regulations relating to the public

disclosure requirements of section

6104(e) of the Internal Revenue Code.

The proposed regulations provide guidance for a tax-exempt organization required to make its application for tax exemption and annual information return

available for public inspection. The proposed regulations also provide guidance

for a tax-exempt organization required to

comply with requests made in writing or

in person from individuals who seek a

copy of those documents. The proposed

regulations describe how a tax-exempt organization can make those documents

widely available and, therefore, not be required to provide copies in response to individual requests. The proposed regulations address the standards that apply in

determining whether a tax-exempt organization is the subject of a harassment campaign and guidance on the applicable procedures to obtain relief. This document

also provides notice of a public hearing.

DATES: Written comments and requests

to speak (with outlines of oral comments)

at the public hearing scheduled for February 4, 1998, beginning at 10 a.m. must be

submitted by December 26, 1997.

ADDRESSES: Send submissions to:

CC:DOM:CORP:R (REG–246250–96),

room 5226, Internal Revenue Service,

POB 7604, Ben Franklin Station, Wa s hington DC 20044. Submissions may be

hand-delivered between the hours of 8

a.m. and 5 p.m. to: CC:DOM:CORP:R

(REG–246250–96), Courier’s Desk, Internal Revenue Service, 1111 Constitution

Avenue NW., Washington DC. A l t e r n at i v e l y, taxpayers may submit comments

October 20, 1997

electronically via the Internet by selecting

the “Tax Regs” option on the IRS Home

Page, or by submitting comments directly

to the IRS Internet site at http://www.irs.

ustreas.gov/prod/tax_regs/comments.html.

The public hearing will be held in the IRS

Auditorium, Internal Revenue Service

Building, 1111 Constitution Avenue, NW.,

Washington, DC.

FOR FURTHER INFORMATION CONTA C T: Concerning the regulations,

Michael B. Blumenfeld, (202) 622-6070;

concerning submissions and the hearing,

Michael Slaughter, (202) 622-7190 (not

toll-free numbers).

SUPPLEMENTARYINFORMATION:

Paperwork Reduction Act

The collections of information contained in this notice of proposed rulemaking have been submitted to the Office of

Management and Budget for review in accordance with the Paperwork Reduction

Act of 1995 (44 U.S.C. 3507(d)). Comments on the collections of information

should be sent to the Office of Management and Budget, Attn: Desk Officer for

the Department of the Treasury, Office of

Information and Regulatory A ff a i r s ,

Washington, DC 20503, with copies to

the Internal Revenue Service, Attn: IRS

Reports Clearance Off i c e r, T: F P, Wa s hington, DC 20224. Comments on the collections of information should be received

by November 25, 1997. Comments are

specifically requested concerning:

Whether the proposed collections of information are necessary for the proper

performance of the functions of the Internal Revenue Service, including whether

the information will have practical utility;

The accuracy of the estimated burden

associated with the proposed collections

of information;

How the quality, utility, and clarity of

the information to be collected may be enhanced;

How the burden of complying with the

proposed collections of information may

be minimized, including through the application of automated collection techniques or other forms of information technology; and

30

Estimates of capital or start-up costs

and costs of operation, maintenance, and

purchase of services to provide information.

The collections of information in these

proposed regulations are in §§301.6104(e)–1, 301.6104(e)–2, and 301.6104(e)–3.

This information is required to enable a

tax-exempt organization to comply with

section 6104(e) of the Internal Revenue

Code. Under section 6104(e), a tax-exempt organization is required to make its

application for tax exemption and its annual information returns available for

public inspection. In addition, a tax-exempt organization is required to comply

with requests made in writing or in person

from individuals who seek a copy of those

documents or, in the alternative, to make

its documents widely available. The requirement that a tax-exempt organization

make its application for tax exemption

and annual information returns available

for public inspection and comply with requests made in writing or in person from

individuals who seek a copy of those documents or, in the alternative, make the

documents widely available, will enable

the public to obtain information about the

tax-exempt organization. Under section

6104(e), a tax-exempt organization is permitted to file an application for relief

from the requirement to provide copies if

the organization reasonably believes it is

the subject of a harassment campaign.

The information a tax-exempt org a n i z ation provides when filing an application

for a determination that it is subject to a

harassment campaign will be used by the

IRS to make such determination. T h e

collection of information is required to

obtain relief from the requirement to comply with requests for copies if such requests are part of the harassment campaign. The likely respondents and/or

recordkeepers are tax-exempt org a n i z ations. The burden for recordkeeping and

for reporting is reflected below.

Estimated total annual recordkeeping

burden: 551,000 hours.

Estimated average annual burden per

recordkeeper: 30 minutes.

Estimated number of recordkeepers:

1,100,000.

Estimated total annual reporting burden: 500 hours.

1997–42 I.R.B.

Estimated average annual reporting

burden per respondent: 29 minutes.

Estimated number of respondents:

1050.

Estimated annual frequency of responses: on occasion.

An agency may not conduct or sponsor,

and a person is not required to respond to,

a collection of information unless it displays a valid control number assigned by

the Office of Management and Budget.

Books or records relating to a collection of information must be retained as

long as their contents may become material in the administration of any internal

revenue law. Generally, tax returns and

tax return information are confidential, as

required by 26 U.S.C. 6103.

Background

This document contains proposed

amendments to the Income Tax Regulations (26 CFR part 301) relating to the

section 6104(e) disclosure requirements

affecting tax-exempt organizations (organizations described in sections 501(c) or

(d) and exempt from taxation under section 501(a)). Section 10702 of the Omnibus Budget Reconciliation Act of 1987

(OBRA ‘87) added subsection (e) to section 6104 of the Internal Revenue Code

(Code). Section 6104(e) requires each

tax-exempt organization, including one

that is a private foundation, to allow public inspection of the organization’s application for recognition of tax exemption.

Section 6104(e) also requires each tax-exempt organization, other than one that is a

private foundation, to allow public inspection at the organization’s principal office (and certain regional or district offices) of its three most recent annual

information returns. Each return must be

made available for a 3-year period beginning on the date the return is required to

be filed or is actually filed, whichever is

l a t e r. Notice 88–20 (1988–2 C.B. 454),

provided tax-exempt organizations with

guidance for complying with the section

6104(e) public inspection requirements.

The Taxpayer Bill of Rights 2

(TBOR2), enacted on July 30, 1996,

amended section 6104(e) by adding additional requirements. As amended, section

6104(e) requires each tax-exempt organization, including one that is a private

foundation, to comply with requests,

made either in writing or in person, for

1997–42 I.R.B.

copies of the org a n i z a t i o n ’s application

for recognition of tax-exempt status. Section 6104(e) also requires each tax-exempt organization, other than one that is a

private foundation, to comply with requests, made either in writing or in person, for copies of the organization’s three

most recent annual information returns.

The organization must fulfill these requests without charge, other than a reasonable fee for reproduction and mailing

costs. If the request for copies is made in

person, the organization must provide the

requested copies immediately. If the request for copies is made in writing, the organization must provide the copies within

30 days. Section 6104(e) also provides

that an organization is relieved of its

obligation to provide copies upon request

if, in accordance with regulations to be

promulgated by the Secretary of the Treasury, (1) the organization has made the requested documents widely available or

(2) the Secretary of the Treasury determines, upon application by the organization, that the organization is subject to a

harassment campaign such that a waiver

of the obligation to provide copies would

be in the public interest.

In Notice 96–48 (1996–39 I.R.B. 8),

the IRS invited comments on the changes

made by TBOR2. Twenty-two comments

were received and considered in the drafting of this notice of proposed rulemaking.

The comments addressed a range of issues, although they made several suggestions in common. Several commentators

requested that the guidance on the new

disclosure requirements follow the existing guidance on the public inspection requirements provided in Notice 88–120.

Several commentators also recommended

that the fee charged by the IRS for copies

of organization documents be used to establish a reasonable fee for an org a n i z ation to charge when fulfilling requests for

copies of the documents. A number of

comments were received concerning the

Internet. Most, but not all, of these comments urged that posting an org a n i z at i o n ’s documents on the Internet be

treated as making those documents

widely available. Finally, several commentators asked for guidance in determining when an organization is subject to a

harassment campaign, how to apply for a

harassment determination, what kind of

relief is available while such an applica-

31

tion is pending and the effect of a determination that the organization is the subject of a harassment campaign.

Explanation of Provisions

Overview

The proposed regulations provide guidance concerning the application and returns a tax-exempt organization must

make available for public inspection and

must supply in response to requests for

copies. The proposed regulations also

provide guidance on (1) the place and

time for making these documents available for public inspection, (2) conditions

that may be placed on requests for copies

of documents, and (3) the amount, form

and time of payment of any fees that may

be charged. The regulations also prescribe how an organization can make its

application for tax exemption and annual

information returns widely available. Fin a l l y, the proposed regulations provide

guidance on the standards that apply in

determining whether an organization is

the subject of a harassment campaign and

on the applicable procedures for obtaining

relief.

Material Required to be Made Available

for Public Inspection and Supplied in

Response to a Request for Copies

The proposed regulations specify the

documents that a tax-exempt organization

must make available for public inspection

or supply in response to a request for

copies. A tax-exempt organization, including one that is a private foundation,

must make its application for tax exemption available. An application for tax exemption includes the application form

(such as Form 1023 or Form 1024) and

any supporting documents filed by the organization in support of its application. It

also includes any letter or document issued by the IRS in connection with the

application. Consistent with the guidance

provided in Notice 88–120, if an organization filed its application before July 15,

1987, the proposed regulations provide

that the organization is required to make

available a copy of its application only if

it had a copy of the application on July

15, 1987.

A tax-exempt organization, other than

one that is a private foundation, must

make its three most recent annual infor-

October 20, 1997

mation returns available. Generally, an

annual information return includes Forms

990, 990–EZ, 990–BL, and Form 1065. It

also includes all schedules and attachments filed with the IRS. An organization

is not required, however, to disclose the

parts of the return that identify names and

addresses of contributors to the organization, nor is it required to disclose Form

990–T. The proposed regulations provide

rules concerning the documents that must

be made available by an organization that

is recognized as tax-exempt under a group

exemption letter or that files a group return pursuant to §1.6033–2(d) and Rev.

Proc. 80–27, 1980–1 C.B. 677 (or any

successor provision). Finally, the proposed regulations provide guidance to an

individual denied inspection, or a copy, of

an application or a return. In such a case,

the individual may provide the IRS with a

statement that describes the reason why

the individual believes the denial was in

violation of legal requirements.

Place and Time Documents Must Be

Available for Public Inspection

The proposed regulations provide that a

tax-exempt organization must make the

specified documents available for public

inspection at its principal, regional and

district offices. The specified documents

generally must be available for inspection

on the day of the request during the office’s normal business hours. Consistent

with section 6104(e) and Notice 88–120,

the proposed regulations provide that an

o ffice of an organization will be considered a regional or district office only if it

has three or more paid full-time employees (or paid employees, whether part-time

or full-time, whose aggregate number of

paid hours per week is at least 120). The

rules exclude certain sites where the organ i z a t i o n ’s employees perform solely exempt function activities from being

treated as a regional or district office. In

addition, the proposed regulations prescribe how an organization that does not

maintain a permanent office or whose office has very limited hours during certain

times of the year can comply with the

public inspection requirements. The proposed regulations also provide rules concerning the conditions the org a n i z a t i o n

may impose on public inspections that are

consistent with Notice 88–120.

October 20, 1997

Requirement to Furnish Copy to a

Requester

The proposed regulations require that a

tax-exempt organization accept requests

for copies made in person at the same

place and time that the information must

be available for public inspection. They

also generally require an organization to

provide the copies on the day of the request. In unusual circumstances, an organization will be permitted to provide the

requested copies on the next business day.

When a request is made in writing, the

proposed regulations require that a taxexempt organization furnish the copies

within 30 days from the date it receives

the request. If an organization, however,

requires advance payment of a reasonable

fee for copying and mailing, it may provide the copies within 30 days from the

date it receives payment, rather than from

the date of the initial request.

The proposed regulations provide guidance as to what constitutes a request,

when a request is considered received,

and when copies are considered provided.

The proposed regulations provide that, instead of requesting a copy of an entire application for tax exemption or annual information return, individuals may request

a specific part of either document. Fin a l l y, the proposed regulations permit a

principal, regional, or district office of an

organization to use an agent to process requests for copies.

Reasonable Fee for Providing Copies

The proposed regulations provide that

the reasonable fee a tax-exempt organization is permitted to charge for copies may

be no more than the fees charged by the

IRS for copies of tax-exempt organization

tax returns and related documents (currently $1.00 for the first page and $.15 for

each subsequent page), plus actual

postage costs. The proposed regulations

permit an organization to collect payment

in advance of providing the requested

copies. If an organization receives a written request for copies with no payment

enclosed, and the organization requires

payment in advance, the org a n i z a t i o n

must request payment within 7 days from

the date it receives the request. Payment

will be deemed to occur on the day an organization receives the cash, check (provided the check subsequently clears) or

32

money order. The proposed regulations

require an organization to accept payment

made by cash or money order, and when

the request is made in writing, also accept

payment made by personal check. An organization is permitted, though not required, to accept other forms of payment.

To protect requesters from unexpected

fees where a tax-exempt org a n i z a t i o n

does not require prepayment and where a

requester does not enclose prepayment

with a request, an organization must receive consent from a requester before providing copies for which the fee charg e d

for copying and postage is in excess of

$20.

Making Applications and Information

Returns Widely Available

The proposed regulations provide that a

tax-exempt organization is not required to

comply with requests for copies if the organization has made the requested documents widely available. The proposed

regulations specify that an org a n i z a t i o n

can make its application for tax exemption and/or an annual information return

widely available by posting the applicable

document on the org a n i z a t i o n ’s Wo r l d

Wide Web page on the Internet or by having the applicable document posted on another org a n i z a t i o n ’s page as part of a

database of similar materials. In addition,

the proposed regulations provide that the

Commissioner may prescribe, by revenue

procedure or other guidance, other methods that an organization can use to make

its application and/or its return widely

available. An organization that makes its

application and/or its return widely available must inform individuals who request

copies how and where to obtain the requested document. The Treasury and the

IRS are interested in comments on additional methods by which applications and

returns could be made widely available,

including the use of a clearinghouse that

maintains a large inventory of documents

from many organizations.

Harassment Campaigns

The proposed regulations provide guidance in determining whether a tax-exempt

o rganization is the subject of a harassment campaign. Generally, a harassment

campaign exists where an organization receives a group of requests, and the relevant facts and circumstances show that

1997–42 I.R.B.

the purpose of the group of requests was

to disrupt the operations of the tax-exempt organization rather than to obtain information. The proposed regulations also

contain examples that evaluate whether

particular situations constitute a harassment campaign and whether an organization has a reasonable basis for believing

that a request is part of the harassment

campaign. For example, the IRS will not

allow organizations to suspend compliance with a request for copies from a representative of the news media even

though the organization believes that request is part of a harassment campaign.

The proposed regulations also permit an

o rganization to disregard requests in excess of two per month or four per year

made by a single individual or sent from a

single address. Finally, the proposed regulations provide procedures for requesting a determination that an organization is

subject to a harassment campaign, the

treatment of requests for copies while a

request for a determination is pending,

and the effect of such a determination.

Proposed Effective Date

These regulations are proposed to be

effective beginning 60 days after publication of these regulations as final regulations.

Special Analyses

Pursuant to sections 603(a) and 605(b)

of the Regulatory Flexibility Act, it is certified that the collection of information

referenced in this notice of proposed rulemaking will not have a significant economic impact on a substantial number of

small entities. Although a substantial

number of small entities will be subject to

the collection of information requirements in these regulations, the requirements will not have a significant economic impact on these entities. T h e

average time required to maintain and disclose the information required under these

regulations is estimated to be 30 minutes

for each tax-exempt organization. T h i s

estimate is based on the assumption that,

on average, a tax-exempt org a n i z a t i o n

will receive one request per year to inspect or provide copies of its application

for tax exemption and its annual information returns. Less than 0.001 percent of

the tax-exempt organizations affected by

these regulations will be subject to the re-

1997–42 I.R.B.

porting requirements contained in the regulations. It is estimated that annually, approximately 1,000 tax-exempt org a n i z ations will make its documents widely

available by posting them on the Internet.

In addition, it is estimated that annually,

approximately 50 tax-exempt org a n i z ations will file an application for a determination that they are the subject of a harassment campaign such that a waiver of

the obligation to provide copies of their

applications for tax exemption and their

annual information returns is in the public

interest. The average time required to

complete, assemble and file an application describing a harassment campaign is

expected to be 5 hours. Because applications for a harassment campaign determination will be filed so infrequently, they

will have no effect on the average time

needed to comply with the requirements

in these regulations. In addition, a tax-exempt organization is allowed in these regulations to charge a reasonable fee for

providing copies to requesters. T h e r efore, it is estimated that on average it will

cost tax-exempt organizations less than

$10 per year to comply with these regulations, which is not a significant economic

impact.

Pursuant to section 7805(f) of the Internal Revenue Code, this notice of proposed rulemaking will be submitted to the

Chief Counsel for Advocacy of the Small

Business Administration for comment on

its impact on small business.

Comments and Public Hearing

Before these proposed regulations are

adopted as final regulations, consideration will be given to any written comments (a signed original and eight (8)

copies) that are submitted timely to the

IRS. All comments will be available for

public inspection and copying.

A public hearing has been scheduled

for February 4, 1998, beginning at 10 a.m.

in the IRS Auditorium, Internal Revenue

Building, 1111 Constitution Avenue, NW.,

Washington, DC. Because of access restrictions, visitors will not be admitted beyond the Internal Revenue Service Building lobby more than 15 minutes before

the hearing starts.

The rules of 26 CFR 601.601(a)(3)

apply to the hearing.

Persons that wish to present oral comments at the hearing must submit written

33

comments and an outline of the topics to

be discussed and the time devoted to each

topic (signed original and eight (8)

copies) by December 26, 1997.

A period of 10 minutes will be allotted

to each person for making comments.

An agenda showing the schedule of

speakers will be prepared after the deadline for receiving outlines has passed.

Copies of the agenda will be available

free of charge at the hearing.

Drafting Information

The principal author of these regulations is Michael B. Blumenfeld, Office of

Associate Chief Counsel (Employee Benefits and Exempt Organizations), IRS.

Other personnel from the IRS and Tr e asury Department also participated in their

development.

*

*

*

*

*

Proposed Amendments to the Regulations

A c c o r d i n g l y, 26 CFR Part 301 is proposed to be amended as follows:

PART301—PROCEDURE AND

ADMINISTRATION

Paragraph 1. The authority citation for

26 CFR part 301 is amended by adding

entries in numerical order to read as follows:

Authority: 26 U.S.C. 7805 * * *

Section 301.6104(e)–2 also issued

under 26 U.S.C. 6104(e)(3);

Section 301.6104(e)–3 also issued

under 26 U.S.C. 6104(e)(3); * * *

P a r. 2. Sections 301.6104(e)–0,

301.6104(e)–1, 301.6104(e)–2, and

301.6104(e)–3 are added to read as follows:

§301.6104(e)–0 Table of contents.

This section lists captions contained in

§§301.6104(e)–1, 301.6104(e)–2, and

301.6104(e)-3.

§301.6104(e)–1 Public inspection and

distribution of annual information returns

of tax-exempt organizations (other than

private foundations) and applications for

tax exemption.

(a) In general.

(b) Definitions.

(1) Tax-exempt organization.

(2) Private foundation.

(3) Application for tax exemption.

(i) In general.

October 20, 1997

(ii) No prescribed application form.

(iii) Exceptions.

(4) Annual information return.

(i) In general.

(ii) Returns more than 3 years old.

(5) Regional or district offices.

(i) In general.

(ii) Site not considered a regional or district office.

(c) Special rules relating to public inspection.

(1) Permissible conditions on public inspection.

(2) O rganizations that do not maintain

permanent offices.

(d) Special rules relating to copies.

(1) Time and place for providing copies

in response to requests made in person.

(i) In general.

(ii) Unusual circumstances.

(iii) Agents for providing copies.

(2) Request for copies in writing.

(i) In general.

(ii) Time and manner of fulfilling written

requests.

(A) In general.

(B) Agents for providing copies.

(3) Request for a copy of parts of document.

(4) Fees for copies.

(i) In general.

(ii) Form of payment.

(A) Request made in person.

(B) Request made in writing.

(iii) Avoidance of unexpected fees.

(iv) Responding to inquiries of fees

charged.

(e) Rules relating to documents to be

provided by regional and district offices, and local and subordinate organizations.

(1) Documents to be provided by regional and district offices.

(2) Documents to be provided by local

and subordinate organizations.

(f) Failure to comply with public inspection or copying requirements.

(g) Effective date.

§301.6104(e)–3 Tax-exempt organization

subject to harassment campaign.

(a) In general.

(b) Harassment.

(c) Special rule for multiple requests

from a single individual or address.

(d) Harassment determination procedure.

(e) Effect of a harassment determination.

(f) Examples.

(g) Effective date.

§301.6104(e)–1 Public inspection and

distribution of annual information returns

of tax-exempt organizations (other than

private foundations) and applications for

tax exemption.

(a) In general.

(b) Widely available.

(1) In general.

(2) Internet posting.

(3) Notice requirement.

(c) Effective date.

(a) In general. Except as otherwise

provided in this section, a tax-exempt organization, including one that is a private

foundation, shall make its application for

tax exemption (as defined in paragraph

(b)(3) of this section) available for public

inspection without charge at its principal,

regional and district offices during regular

business hours. A tax-exempt org a n i z ation, other than a private foundation, shall

make its annual information returns (as

defined in paragraph (b)(4) of this section) available for public inspection without charge in the same offices during regular business hours. Each annual

information return shall be made available for a period of three years beginning

on the date the return is required to be

filed (determined with regard to any extension of time for filing) or is actually

filed, whichever is later. In addition, except as provided in §301.6104(e)–2 and

§301.6104(e)–3, an organization shall

provide a copy without charge, other than

a reasonable fee for reproduction and actual postage costs, of all or any part of any

application or return required to be made

available for public inspection under this

paragraph to any individual who makes a

request for such copy in person or in writing. See paragraph (d)(4) of this section

for rules relating to fees for copies.

(b) Definitions. For purposes of section 6104(e) and the regulations thereunder, the following definitions apply:

(1) Tax-exempt organization. The term

tax-exempt organization means any organization that is described in section 501(c)

or section 501(d) and is exempt from taxation under section 501(a).

(2) Private foundation. The term pri-

October 20, 1997

34

§301.6104(e)-2 Making applications and

returns widely available.

vate foundation means a private foundation as defined in section 509(a).

(3) Application for tax exemption—(i)

In general. The term application for tax

exemption includes any prescribed application form (such as Form 1023 or Form

1024), all documents and statements the

Internal Revenue Service requires an applicant to file with the form, any statement or other supporting document submitted by an organization in support of its

application, and any letter or other document issued by the Internal Revenue Service concerning the application (such as a

favorable determination letter or a list of

questions from the Internal Revenue Service about the application). For example,

a legal brief supporting an application, or

a response to questions from the Internal

Revenue Service during the application

process, is a supporting document.

(ii) No prescribed application form. If

no form is prescribed for an org a n i z at i o n ’s application for tax exemption, the

application for tax exemption includes—

(A) The application letter and copy of

the articles of incorporation, declaration

of trust, or other similar instrument that

sets forth the permitted powers or activities of the organization;

(B) The organization’s bylaws or other

code of regulations;

(C) The org a n i z a t i o n ’s latest financial

statements, as of the date the application

is submitted, showing assets, liabilities,

receipts and disbursements;

(D) Statements describing the character

of the organization, the purpose for which

it was organized, and its actual activities;

(E) Statements showing the sources of

the org a n i z a t i o n ’s income and receipts

and their disposition; and

(F) Any other statements or documents

the Internal Revenue Service required the

organization to file with, or that the organization submitted in support of, the application letter.

(iii) Exceptions. The term application

for tax exemption does not include—

(A) Any application for tax exemption

filed by an organization that has not yet

been recognized, on the basis of the application, by the Internal Revenue Service as

exempt from taxation for any taxable year;

(B) Any application for tax exemption

filed before July 15, 1987 unless the organization filing the application had a copy

of the application on July 15, 1987; or

1997–42 I.R.B.

(C) Any material, including the material listed in §301.6104(a)–1(i) and information that the Secretary would be required to withhold from public

inspection, that is not available for public

inspection under section 6104.

(4) Annual information re t u r n—(i) In

general. The term annual information re turn includes an exact copy of any return

filed by a tax-exempt organization pursuant to section 6033. It also includes any

amended return filed with the Internal

Revenue Service after the date the original return is filed. The copy must include

all information furnished to the Internal

Revenue Service on Form 990, Return of

O rganization Exempt From Income Ta x ,

or any version of Form 990 (such as

Forms 990–EZ or 990–BL except Form

990–T) and Form 1065, as well as all

schedules, attachments and supporting

documents, except for the name or address of any contributor to the org a n i z ation. For example, the annual information

return includes Schedule A of Form 990

containing supplementary information on

section 501(c)(3) organizations, and those

parts of the return that show compensation paid to specific persons (Part VI of

Form 990 and Parts I and II of Schedule A

of Form 990). The term annual informa tion return does not include Schedule Aof

Form 990–BL, Form 990–T, Exempt Organization Business Income Tax Return

or Form 1120–POL, U.S. Income Tax Return For Certain Political Org a n i z a t i o n s .

For purposes of this section and the regulations thereunder, an annual information

return does not include the return of a private foundation. See §301.6104(d)–1 for

requirements relating to public disclosure

of private foundation annual returns.

(ii) Returns more than 3 years old. The

term annual information return does not

include any return after the expiration of 3

years from the date the return is required

to be filed (including any extension of

time that has been granted for filing such

return) or is actually filed, whichever is

l a t e r. If an organization has filed an

amended return, however, the amended

return must be made available for a period

of 3 years beginning on the date it is filed

with the Internal Revenue Service.

(5) Regional or district offices—(i) In

general. A regional or district office is

any office of a tax-exempt org a n i z a t i o n ,

other than its principal office, that has—

1997–42 I.R.B.

(A) 3 or more paid full-time employees; or

(B) Paid employees, whether part-time

or full-time, whose aggregate number of

paid hours a week are normally at least

120.

(ii) Site not considered a regional or

district office. A site is not considered a

regional or district office, however, if—

(A) The only services provided at the

site further exempt purposes (such as day

care, health care or scientific or medical

research); and

(B) The site does not serve as an office

for management staff, other than managers involved solely in managing the exempt function activities at the site.

(c) Special rules relating to public in spection—(1) Permissible conditions on

public inspection. A tax-exempt org a n ization may have an employee present in

the room during an inspection. The organization, however, must allow the individual conducting the inspection to take

notes freely during the inspection, and to

photocopy the document at no charge, if

the individual provides the photocopying

equipment at the place of inspection.

(2) Organizations that do not maintain

permanent offices. If a tax-exempt organization does not maintain a permanent

office, the organization shall comply with

the public inspection requirements of

paragraph (a) of this section by making its

application for tax exemption and its annual information returns, as applicable,

available for inspection at a reasonable location of its choice. Such an organization

shall permit public inspection within a

reasonable amount of time after receiving

a request for inspection (normally not

more than 2 weeks) and at a reasonable

time of day. At the organization’s option,

it may mail, within 2 weeks of receiving

the request, a copy of its application for

tax exemption and annual information returns to the requester in lieu of allowing

an inspection. The organization may

charge the requester for copying and actual postage costs only if the requester

consents to the charge. An org a n i z a t i o n

that has a permanent office, but has no office hours or has very limited hours during certain times of the year, shall make

its documents available during those periods when office hours are limited or not

available as though it were an org a n i z ation without a permanent office.

35

(d) Special rules relating to copies—

(1) Time and place for providing copies in

response to requests made in-person—(i)

In general. A tax-exempt org a n i z a t i o n

shall provide copies of the documents it is

required to provide under section 6104(e)

in response to a request made in person at

the time and place that it makes its documents available for inspection under paragraph (a) of this section. Except as provided in paragraph (d)(1)(ii) of this

section, an organization shall provide

such copies to a requester on the day the

request is made.

(ii) Unusual circumstances. Where unusual circumstances exist such that fulfilling a request on the same business day

places an unreasonable burden on the taxexempt organization, the org a n i z a t i o n

may provide the copies in response to a

request made in person on the next business day following the day of the request.

Unusual circumstances may include, but

are not limited to, receipt of a volume of

requests that exceeds the org a n i z a t i o n ’s

daily capacity to make copies; requests

received shortly before the end of regular

business hours that require an extensive

amount of copying; or requests received

on a day when the organization’s managerial staff is conducting special duties, such

as student registration, rather than its regular administrative duties.

(iii) Agents for providing copies. A

principal, regional or district office of a

tax-exempt organization subject to the requirements of this section may retain a

local agent, within reasonable proximity

of the applicable office, to process in person requests for copies of its documents.

An agent that receives a request for copies

must provide the copies within the time

and under the conditions that apply to the

organization itself. For example, an agent

must provide a copy to a requester on the

day the agent receives the request. However, an office using such an agent that receives an in-person request for a copy

must immediately provide the name, address and telephone number of the local

agent to the requester. An org a n i z a t i o n

that notifies an in-person requester of

such an agent is not required to respond

further to the requester. However, the

penalty provisions of sections 6652(c)(1)(C), 6652(c)(1)(D), and 6685 continue to

apply to the tax-exempt organization if

the org a n i z a t i o n ’s agent fails to provide

October 20, 1997

the documents as required under section

6104(e).

(2) Request for copies in writing—(i)

In general. A tax-exempt org a n i z a t i o n

must honor a written request for a copy of

documents that the organization is required to provide under section 6104(e) if

the request—

(A) Is addressed to, and delivered by

mail, electronic mail, facsimile, a private

delivery service as defined in section

7502(f), or in person, to the principal, regional or district office of the org a n i z ation; and

(B) Sets forth the address to which the

copy of the documents should be sent.

(ii) Time and manner of fulfilling writ ten re q u e s t s—(A) In general. A tax-exempt organization receiving a written request for a copy shall mail the copy of the

requested documents (or the requested

parts of documents) within 30 days from

the date it receives the request. If a taxexempt organization requires payment in

advance, it shall provide the copies within

30 days from the date it receives paym

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