Patricia L. Romero v. Dat P. Tran

UNITED STATES COURT OF APPEALS FOR VETERANS CLAIMS

No. 19-3687

PATRICIA L. ROMERO, APPELLANT,

V.

DAT P. TRAN,

ACTING SECRETARY OF VETERANS AFFAIRS, APPELLEE.

On Appeal from the Board of Veterans' Appeals

(Argued October 15, 2020 Decided January 25, 2021)

Zachary M. Stolz, with whom Alyse E. Galoski was on the brief, both of Providence, Rhode

Island, for the appellant.

Ronen Z. Morris, with whom William A. Hudson, Jr., Principal Deputy General Counsel;

Mary Ann Flynn, Chief Counsel; Sarah W. Fusina, Deputy Chief Counsel; and Margaret E.

Sorrenti, Appellate Attorney, were on the brief, all of Washington, D.C., for the appellee.

Before ALLEN, MEREDITH, and FALVEY, Judges.

ALLEN, Judge: This case is about the presumption of regularity—how it may be triggered

as well as rebutted. Courts often cite United States v. Chemical Foundation, Inc.,1 for the Supreme

Court's statement of the presumption: "The presumption of regularity supports the official acts of

public officers, and, in the absence of clear evidence to the contrary, courts presume that they have

properly discharged their official duties."2 The presumption of regularity reflects Federal courts'

deference to the other branches of Government and efficiency concerns. But it is not a carte

blanche. After all, the presumption of regularity is rebuttable.3

In the May 9, 2019, decision we consider now on appeal, the Board of Veterans' Appeals

concluded that appellant had failed to rebut the presumption of regularity by clear evidence and

applied the presumption to find that VA had mailed a Statement of the Case (SOC) to appellant's

counsel, the firm of Chisholm Chisholm & Kilpatrick (CCK). On appeal appellant argues that the

1

272 U.S. 1 (1926).

2

Id. at 14-15.

3

See Ashley v. Derwinski (Ashley I), 2 Vet.App. 62, 65 (1992), amended on reconsideration, 2 Vet.App. 307 (1992)

(amended May 28, 1992).

Board erred because the presumption never attached, or, in the alternative, because she had

successfully rebutted it. Both are questions of law.4 For his part, the Secretary insists no error

occurred here.

On November 20, 2020, the Court issued a panel decision setting aside the Board's decision

and remanding the case for further proceedings. On December 11, 2020, the Secretary sought

reconsideration, because he took issue with the Court's holding that rebuttal evidence need not be

claimant specific and its corresponding conclusion that the Board had erred as to rebuttal, as well

as the Court's conclusion that a remand for the Secretary to prove that the SOC was actually mailed

would be "pointless" given his concession at oral argument that he could not prove actual mailing

"conclusively."

We will grant the motion for reconsideration, withdraw our November 20, 2020, decision,

and issue this decision in its stead clarifying why we conclude a remand for the Secretary to prove

that the SOC was actually mailed would be "pointless." We also make clear that in situations in

which the presumption of regularity has been rebutted, the Secretary's burden is to establish actual

mailing or receipt by a preponderance of the evidence. Otherwise our decision remains the same.

We disagree with appellant on attachment but agree with her on rebuttal. We hold as a

matter of law that in this case the existence of VA's legal duty to mail an SOC to a claimant's

representative was enough for the presumption to attach, and no further evidence was required to

trigger the presumption. Though the Board correctly determined that the presumption applied here,

the Board erred in evaluating the sufficiency of appellant's rebuttal evidence. We also hold as a

matter of law that in this case appellant rebutted the presumption based on the Board's favorable

factual finding that she had produced substantial evidence of a widespread problem with VA not

mailing correspondence plus CCK's statement of nonreceipt. Therefore, the Court will set aside

the May 9, 2019, Board decision and remand this matter for further proceedings consistent with

this decision. On remand, the Board must make a new timeliness finding based on a correct

understanding of the law. We stress that we do not hold that VA's mailing practices are irregular

as a broad, categorical matter. Rather, we conclude that appellant in this case rebutted that

presumption based on the evidence she submitted and the Board's factual determinations about

that evidence.

4

Crumlich v. Wilkie, 31 Vet.App. 194, 205 (2019).

2

I. FACTS AND PROCEDURAL HISTORY

Appellant Patricia Romero served honorably in the United States Army from January 1970

to April 1971.5 In June 2016 she sought an increased disability rating for her service-connected

PTSD, including entitlement to a total disability rating based on individual unemployability

(TDIU), and service connection for several other conditions.6 The regional office (RO) denied

each claim.7 Appellant then appointed her current representative, CCK,8 and filed a timely Notice

of Disagreement (NOD) as to all the denied claims.9

In an August 16, 2017, SOC, the RO continued to deny appellant's claim for an increased

disability rating for PTSD, as well as entitlement to TDIU and service connection for the other

conditions.10 CCK asserts that VA failed to send CCK the SOC.11

On November 2, 2017, while reviewing appellant's file in the Veterans Benefits

Management System, an online database that contains veterans' claims files, CCK became aware

of the August 2017 SOC.12 The next day, CCK notified VA's Evidence Intake Center that VA had

failed to send CCK the SOC, arguing that VA was not entitled to the presumption of regularity

and alleging ongoing problems with VA's mailing system that called into question its regularity.13

On November 6, 2017, 4 days after learning about the SOC, CCK submitted a VA Form 9

Substantive Appeal (merits Substantive Appeal) on appellant's behalf as to all the issues listed in

the SOC.14 CCK also argued that the appeal was timely because VA had failed to notify it of the

SOC.15 CCK repeated its assertion that VA's mailing practices are irregular.

5

Record (R.) at 3160.

6

R. at 3124-28, 3137-39. Because this appeal does not concern the merits of appellant's claims, we do not detail them

here.

7

R. at 836-37.

8

R. at 776-78.

9

R. at 760-71.

10

R. at 687-737.

11

R. at 336.

12

See R. at 333.

13

R. at 336.

14

R. at 326-34.

15

R. at 333.

3

In a December 7, 2017, letter, VA found appellant's Substantive Appeal untimely.16 A

week later, CCK filed an NOD, arguing for the timeliness of appellant's Substantive Appeal.17 The

RO issued an SOC on the timeliness issue later that month,18 and CCK perfected an appeal on that

question.19

In support of the argument that appellant's merits Substantive Appeal was timely, CCK

submitted three documents. The first document was a 2017 U.S. Government Accountability

Office (GAO) report about VA, entitled "Actions Needed to More Effectively Manage Outgoing

Mail."20 "GAO was asked to review VA's mail management practices" because "VA's reported

mail volume and costs . . . are among the highest in the federal government."21 CCK highlighted

two sentences from the report: (1) "'VA is not managing its mail program effectively, as it lacks

key elements of an effective mail management program'"; and (2) "'VA is unable to determine the

extent to which its mail operations are efficient and effective.'"22

Second, CCK submitted a sworn statement by Robert Chisholm, Esq., of CCK (the

Chisholm affidavit).23 Mr. Chisholm said that he was aware of at least 863 instances between July

2015 and May 2018 where VA failed to mail him a copy of a case-related document. 24 He

explained that his office had exchanged emails and phone calls with a number of Veterans Benefits

Administration (VBA) employees about mailing issues. 25 Mr. Chisholm said that, during a

conference call, two VBA employees, one of whom was the deputy director of the Office of

Business Process Integration, "acknowledged VA's continued failure to consistently mail

representatives copies of their claimants' decisional documents as required by 38 U.S.C. § 5104(a)

16

R. at 281-85.

17

R. at 277.

18

R. at 232-47.

19

R. at 224-27.

20

R. at 159-77.

21

R. at 159.

22

R. at 225 (quoting R. at 167, 171); see also R. at 190 ¶ 4.

23

R. at 190-95.

24

R. at 190 ¶ 3.

25

R. at 192-93 ¶¶ 11-21.

4

and 38 C.F.R. § 3.103(b)(1), and as reported by CCK and other veterans' representatives."26 VA

never refuted Mr. Chisholm's account of the conversation.

Third, CCK submitted a sworn statement (the Rauber affidavit) from Diane Rauber,

executive director of the National Organization of Veterans' Advocates, Inc. (NOVA).27 In her

statement Ms. Rauber described NOVA's efforts to inform VA of mailing failures. 28 Through

communications with representatives accredited to represent claimants before VA, in late 2017

she became aware of 272 examples of VA mailing failures.29

In its May 9, 2019, decision, the Board denied appellant's appeal.30 The Board found that

(1) on August 16, 2017, VA mailed an SOC to appellant and CCK; (2) the SOC was addressed to

both appellant's and CCK's correct addresses; (3) appellant filed her merits Substantive Appeal on

November 6, 2017; and (4) the evidence she submitted was "not clear evidence sufficient to rebut

the presumption that the August 16, 2017[,] SOC was mailed to" appellant and CCK.31 Therefore,

the Board concluded that appellant's merits Substantive Appeal was untimely.32 The Board walked

through all the evidence CCK had submitted, including the statement in the Chisholm affidavit

that VBA employees had acknowledged VA's mailing failures.33

The Board then analyzed whether appellant had rebutted the presumption of regularity.34

"[D]espite the substantial evidence that [CCK] has provided that reflects a widespread problem

with VA not mailing correspondence," the Board said, "there is no clear evidence that VA did not

mail the actual August 2017 SOC to [appellant] or [CCK] to the addresses listed on the SOC."35

The Board reasoned that CCK's statement of nonreceipt alone was not sufficient to rebut the

26

R. at 192 ¶ 11, 193 ¶ 21.

27

R. at 76-77.

28

R. at 76 ¶ 2.

29

R. at 77 ¶ 3.b.

30

R. at 9-14.

31

R. at 9.

32

R. at 10.

33

R. at 11-12.

34

R. at 12-14.

35

R. at 12.

5

presumption. 36 As for other evidence, the Board reasoned that this Court has "consistently

indicated that evidence that clearly rebuts the presumption should be specific to the facts of the

case at hand."37 But "[h]ere, the Veteran has not submitted any evidence specific to this Veteran's

file or the mailing practices as applicable to the handling of this Veteran's case."38 Rather, the

evidence "discusses general VA mailing deficiencies and does not directly discuss the August 16,

2017[,] SOC."39 The Board noted that nothing in the record suggested that VA had admitted to

failing to mail the August 16, 2017, SOC.40 "At most VA acknowledged—not in the context of

discussing this Veteran's case—a widespread problem with mailing . . . ."41 The Board concluded

that the evidence "[did] not clearly rebut the presumption that the August 16, 2017[,] SOC was

mailed" because there was "little, if any, evidence" of a failure to mail the August 16, 2017, SOC.42

Thus, the Board concluded that the presumption of regularity still applied, the August 2017 SOC

was properly mailed, and the merits Substantive Appeal was not timely.43 This timely appeal, over

which we have jurisdiction,44 followed.

II. PRESUMPTION OF REGULARITY

At bottom, the parties' positions reflect disagreement not simply about how the

presumption of regularity operates, but about what it is. To answer the questions of law this appeal

presents, therefore, we start by looking at the presumption's origins, predicates, and rationales.

From there, we summarize how courts proceed when the presumption of regularity applies in a

case.

36

R. at 12-13.

37

R. at 13 (citing Clarke v. Nicholson, 21 Vet.App. 130, 135 (2007); YT v. Brown, 9 Vet.App. 195, 199 (1996); Chute

v. Derwinski, 1 Vet.App. 352, 353 (1991) (per curiam order); Schoolman v. West, 12 Vet.App. 307, 311 (1999)).

38

Id. (emphasis in original).

39

Id.

40

Id.

41

Id.

42

Id. (emphasis in original).

43

R. at 14.

44

See 38 U.S.C. §§ 7252(a), 7266(a).

6

The presumption of regularity's origins are not entirely clear from or well explained in

caselaw.45 A deep dive, though, reveals that, like so many other American legal concepts, the now

so-called presumption of regularity is rooted in English common law. 46 The presumption of

governmental or administrative regularity derives from a much broader, more widely applicable

principle, as stated simply by an English court in The King v. Hawkins: "[T]he presumption, that

every man has conformed to the law, shall stand till something shall appear to shake that

presumption."47

In 1827, the U.S. Supreme Court restated this broad principle in President of the Bank of

U.S. v. Dandridge:

[T]he law itself, for the purpose of strengthening the infirmity of evidence, and

upholding transactions intimately connected with the public peace, and the security

of private property, indulges its own presumptions. It presumes that every man, in

his private and official character, does his duty, until the contrary is proved; it will

presume that all things are rightly done, unless the circumstances of the case

overturn this presumption, according to the maxim, omnia presumuntur rite et

solemnitur esse acta, donec probetur in contrarium.[48] Thus, it will presume that a

man acting in a public office has been rightly appointed; that entries found in public

books have been made by the proper officer; that, upon proof of title, matters

collateral to that title shall be deemed to have been done; as, for instance, if a grant

or feoffment has been declared on, attornment will be intended, and that deeds and

grants have been accepted, which are manifestly for the benefit of the party.[49]

45

See Note, The Presumption of Regularity in Judicial Review of the Executive Branch, 131 HARV. L. REV. 2431,

2431 (2018) (stating that "the doctrine's operation and foundations are little understood"); Carissa Byrne Hessick, A

Bit of History on the Presumption of Regularity, PRAWFSBLAWG (Jan. 14, 2019, 7:06 AM),

https://prawfsblawg.blogs.com/prawfsblawg/2019/01/a-bit-of-history-on-the-presumption-of-regularity.html

(exploring the origins of the presumption in U.S. caselaw); see also Andrew Hessick, Carissa Hessick on the

Presumption of Regularity, YALE J. ON REG.: NOTICE & COMMENT (Jan. 14, 2019) (citing Carissa Hessick's blog post),

https://www.yalejreg.com/nc/carissa-hessick-on-the-presumption-of-regularity/ ("Despite its widespread application,

the source of the presumption is less clear.").

46

See President of the Bank of U.S. v. Dandridge, 25 U.S. 64, 69 n.b (1827) (citing R. v. Hawkins, 103 E.R. 755, 757-

58 (1808) (citing more English common law) ("[T]he presumption, that every man has conformed to the law, shall

stand till something shall appear to shake that presumption.")); see also R.H. Stearns Co. of Bos. v. United States,

291 U.S. 54, 62-63 (1934) (citing Dandridge, 25 U.S. at 70, for the presumption of regularity).

47

103 E.R. at 757-58.

48

The maxim means "[a]ll things are presumed to have been done rightly and with due formality unless it is proved

to the contrary." Carissa Hessick, supra note 45.

49

25 U.S. at 69-70 (footnote omitted).

7

To be sure, the current presumption's exact bounds and nature are debatable.50 But we think

it fair to say that, especially as it was stated in these early cases, "[t]he presumption perhaps is less

a rule of evidence than a general working principle"51 or "a collection of deference doctrines."52

That distinction matters particularly when we consider what predicate triggers the

presumption of regularity. Evidentiary presumptions typically apply only upon a showing of

predicate evidence.53 But the presumption of regularity is different; either evidence or law can

trigger it. Certainly, "[a]cts done by a public officer 'which presuppose the existence of other acts

to make them legally operative, are presumptive proofs of the latter.'"54 But also, as the Federal

Circuit has recognized, the presumption of regularity may be "premised upon independent legal

authority rather than on evidentiary findings."55 Therefore, if law imposes a relevant, official duty

on an official, we presume that the official has properly performed that duty, unless there is

evidence to the contrary.56

The presumption of regularity's more abstract predicate requirement bears out the

presumption's rationales, which include separation of powers and administrative efficiency.

Chemical Foundation's context—the judiciary reviewing the executive branch57—plus the Court's

50

See generally Note, supra note 45 (diving into the various applications and facets of the presumption of regularity).

51

Nat'l Archives & Records Admin. v. Favish, 541 U.S. 157, 174 (2004); see Dandridge, 25 U.S. at 69 (recognizing

the presumption of regularity as conceptually distinct from typical evidentiary presumptions). But see Carissa Hessick,

supra note 45 (citing that statement from Favish but also stating that the presumption of regularity is an "evidentiary

presumption").

52

Alan Z. Rozenshtein, Another Blow to the Presumption of Regularity, LAWFARE (Mar. 10, 2020, 1:47 PM),

https://www.lawfareblog.com/another-blow-presumption-regularity; Note, supra note 45, at 2432 (calling the

presumption a "deference doctrine").

53

See Routen v. West, 142 F.3d 1434, 1440 (Fed. Cir. 1998) (citing evidence treatises) (concerning the presumption

of aggravation) ("When the predicate evidence is established that triggers the presumption, the further evidentiary gap

is filled by the presumption.").

54

R.H. Stearns Co., 291 U.S. at 63 (quoting Dandridge, 25 U.S. at 70).

55

Kyhn v. Shinseki, 716 F.3d 572, 577 (Fed. Cir. 2013) (citing, as examples, Miley v. Principi, 366 F.3d 1343, 1346-

47 (Fed. Cir. 2004) (presuming that VA officials acted consistently with their legal duty under 38 U.S.C. § 7105(b)(1)

to mail the veteran notification of a rating decision); Butler v. Principi, 244 F.3d 1337, 1340-41 (Fed. Cir. 2001)

(presuming VA officials acted consistently with their legal duty under 38 U.S.C. § 5104(a) to mail the veteran notice

of appeal rights)); see Dandridge, 25 U.S. at 69 (stating that the law "presumes that every man, in his private and

official character, does his duty, until the contrary is proved").

56

Ashley v. Derwinski (Ashley II), 2 Vet.App. 307, 308 (1992). Appellant was unaware of any authority in which a

court required more of a predicate from the Government. Oral Argument (O.A.) at 6:30-7:45, Romero v. Wilkie, U.S.

Vet. App. No. 19-3687 (argued Oct. 15, 2020), http://www.uscourts.cavc.gov/oral_arguments_audio.php.

57

272 U.S. at 7-8, 14. The Court cited three other Supreme Court cases as support for the presumption of regularity.

See id. at 15. Two of those, The Confiscation Cases and United States v. Page, do not discuss separation of powers

8

citations in its otherwise cursory analysis to cases that discuss separation of powers,58 evinces the

Court's conscious effort not to intrude on another branch's operations without good cause.59 That

Court cited three other Supreme Court cases as support for its statement of the presumption of

regularity, 60 one of which was United States v. Nix. 61 Nix explicitly recognized governmental

efficiency as a rationale for the presumption made there: "It would be an insupportable burden

upon the officers of courts if, every time a question was made before the accounting officers of the

Treasury of the correctness of their account, they were required to produce affirmative evidence

of every item."62 Both the Federal Circuit and this Court have also recognized efficiency as a

rationale for the presumption of regularity.63 After all, "[i]f every government action had to be

supported with reams of documentation as to its scrupulousness, or if the government had to follow

every jot or tittle of the law, governing would grind to a halt."64

These concerns only go so far, though; "[t]he presumption of regularity is not absolute."65

Under certain circumstances, courts can and will limit the application of this common law

explicitly, but their contexts suggest that such concerns influenced the Court's reasoning. Both cases involved laws

that required action by the President, and both involved allegations of noncompliance because the President did not

do as the statute required. The Confiscation Cases, 87 U.S. 92, 108-09 (1873); Page, 137 U.S. 673, 678-80 (1891).

Yet in both cases the Court upheld the action based on presumptions. Confiscation Cases, 87 U.S. at 108-09; Page,

137 U.S. at 678-80.

58

272 U.S. at 15 (citing Dakota Cent. Tel. Co. v. South Dakota ex rel. Payne, 250 U.S. 163, 184 (1919) (discussing

separation of powers)); President of Monongahela Bridge Co. v. United States, 216 U.S. 177, 195 (1910) (same)).

59

See Rozenshtein, supra note 52 ("The presumption's tolerance for error also plays an important separation-of-powers

function: It protects the judiciary from too-frequent conflicts with the executive branch, which could in the long term

weaken the judiciary's checking ability."). But see Carissa Hessick, supra note 45 (stating that the presumption of

regularity "was used to allocate burdens of proof, not to prevent discovery or to insulate executive action from judicial

review").

60

272 U.S. at 15.

61

189 U.S. 199 (1903).

62

Id. at 206.

63

See Parks v. Shinseki, 716 F.3d 581, 585 (Fed. Cir. 2013) (stating, while discussing the presumption of regularity,

that "[a] presumption exists, of course, to eliminate the burden to produce evidence"); Wise v. Shinseki, 26 Vet.App.

517, 525 (2014) (quoting Parks, 716 F.3d at 585 ("The purpose of the presumption [of regularity] is 'to eliminate the

burden [on VA] to produce evidence' . . . .")).

64

Rozenshtein, supra note 52.

65

Ashley II, 2 Vet.App. at 309.

9

creature.66 Namely, when irregularity plainly appears from the record, both the Federal Circuit and

this Court have refused to presume regularity.67 Indeed, to presume regularity in the face of an

"appearance of irregularity" 68 would defy logic. So then courts have not required the party

challenging the presumption to supply more evidence of irregularity when the appearance of

irregularity is apparent; to do so would be redundant and wasteful of resources. Instead, the Federal

Circuit and this Court have "reverse[d]," or inverted, the presumption—or assumed that that which

appears irregular is in fact irregular—and have required the Government to disprove the

appearance of irregularity.69 When such reversals occur, they seem to function the same as putting

the Government to proof after a successful rebuttal. To be sure, even if no irregularity plainly

appears from the record, as a matter of course, a challenger gets an opportunity to produce clear

evidence to rebut the presumption, and if she does so, the Government is put to proof.70 Either

way, whether a court or challenger identifies it, clear evidence of irregularity is what robs the

presumption of regularity of its power.

That overview of the presumption of regularity gives us much needed context to consider

the parties' arguments about the proper predicate for the presumption of regularity in this case and

the sufficiency of appellant's rebuttal evidence, to which we turn now.

III. PARTIES' ARGUMENTS

Appellant advances two theories of error. She argues first that the Board erred in

concluding that the presumption of regularity applied without requiring VA to produce predicate

evidence of sound mailing practices and procedures; in fact, she says, she proved that VA's process

is irregular.71 Alternatively, appellant argues that, assuming the presumption applies, the Board

66

See Dandridge, 25 U.S. at 69-70 (stating that the law "will presume that all things are rightly done, unless the

circumstances of the case overturn this presumption"); Crumlich, 31 Vet.App. at 202 (mentioning that the "general"

presumption of regularity is "judicially created").

67

See, e.g., United States v. Roses Inc., 706 F.2d 1563, 1567 (Fed. Cir. 1983); Wise, 26 Vet.App. at 525 (citing Roses

Inc. as analogous precedent). Note that the possibility of spotting an apparent irregularity is different than requiring a

predicate finding that a Government agency has a regular process for performing an official duty required by law.

68

Wise, 26 Vet.App. at 527.

69

Roses Inc., 706 F.2d at 1567; see Ashley I, 2 Vet.App. at 66 (quoting Roses Inc., 706 F.2d at 1567).

70

See, e.g., Crumlich, 31 Vet.App. at 205-06.

71

Appellant's Brief (Br.) at 9-15.

10

erred by concluding that she had not rebutted the presumption; she contends she did rebut the

presumption and points to the Board's concession of, and substantial evidence of, irregular mailing

practices, coupled with statements of nonreceipt. 72 She further argues the Board's error as to

rebuttal arose from the Board's erroneous conclusion of law that rebuttal evidence must be specific

to appellant's case. Under either theory, the Secretary failed to prove actual mailing, so, says

appellant, the Court should reverse the Board's findings that VA had mailed the August 16, 2017,

SOC and that the November 6, 2017, merits Substantive Appeal was untimely.73 If not reversal,

she asks for remand and insists that we should not afford the Secretary a further opportunity to

prove actual mailing.74

For his part, the Secretary argues that the Court should affirm the Board's decision in all

respects. In response to appellant's first theory of error, the Secretary argues that the presumption's

proper predicate is VA's duty to mail an SOC when a claim calls for one, as provided in 38 U.S.C.

§ 7105(d)(1) and (3) and 38 C.F.R. § 19.30.75 As for the alternative theory, though the Secretary

conceded at oral argument that general evidence is germane to the analysis,76 he doubles down on

the Board's conclusion that clear rebuttal evidence must be specific to the facts of the case at

hand.77 The Secretary insists that in the case at hand appellant failed to rebut the presumption. At

oral argument, the Secretary conceded that he cannot prove actual mailing conclusively.78

IV. ANALYSIS

We hold as a matter of law that the presumption of regularity applied in this case, as the

Board concluded. But we also hold as a matter of law that appellant rebutted the presumption by

clear evidence consisting of the Board's favorable factual finding that the appellant had produced

"substantial evidence . . . that reflects a widespread problem with VA not mailing

correspondence," which we cannot review, plus CCK's statement of nonreceipt. Therefore, we will

72

Id. at 15-20.

73

Id. at 20-22.

74

Id. at 22-23.

75

Secretary's Br. at 13.

76

O.A. at 26:00-28:42.

77

Id.; Secretary's Br. at 11, 14, 16.

78

O.A. at 43:25-45:30.

11

reverse the Board's conclusion that appellant did not rebut the presumption. Though, as we explain,

the Secretary effectively concedes that he cannot prove actual mailing, we may not find in the first

instance when the window to appeal began or whether the November 6, 2017, Form 9, appellant's

merits Substantive Appeal, was timely, so we will remand that matter for the Board to do so.

A. Step 1: Predicate

In its decision, the Board applied the presumption of regularity based on caselaw.79 The

Board also recognized VA's official duty:80 When VA prepares an SOC, "[c]opies of [it] . . . will

be submitted to the claimant and to the claimant's representative, if there is one."81 "The [SOC]

will be forwarded to the appellant at the latest address of record and a separate copy provided to

his or her representative (if any)."82 The date of the SOC's mailing triggers a 60-day window within

which the claimant must appeal if she so chooses.83 If the SOC is not mailed to the claimant's

representative, the mailing requirement is not met, and the 60-day clock does not start to run.84

Because this case concerns VA's performance of that legal duty as provided in statute and

regulation, the presumption of regularity applies; we presume that VA performs this duty unless

there is clear evidence to the contrary.85

79

See R. at 10 (citing Ashley I, 2 Vet.App. at 64-65, for the presumption of regularity).

80

Id. (quoting 38 U.S.C. § 7105(d)(3)).

81

§ 7105(d)(3). We note that the statute and regulations at issue in this case have been amended effective February

19, 2019, as part of VA's transition to a new appeals process. See Veterans Appeals Improvement and Modernization

Act of 2017 (VAIMA), Pub. L. 115-55, § 2(q)(1), 131 Stat. 1105 (Aug. 23, 2017); 84 Fed. Reg. 2449 (Feb. 7, 2019)

(providing notice that the effective date of the new VA appeals system outlined in the VAIMA is February 19, 2019).

Unless otherwise noted, all references to statutes and regulations in this opinion refer to the versions in effect at the

time of the August 2017 SOC.

82

38 C.F.R. § 19.30(a) (2017).

83

§ 7105(d)(3).

84

Kuo v. Derwinski, 2 Vet.App. 662, 666 (1992) (holding that the 60-day window did not commence when VA mailed

a copy of the SOC to a representative only); see Ashley I, 2 Vet.App. at 64 (interpreting a similar mailing requirement

for the Board decision).

85

See Kyhn, 716 F.3d at 577. We note that this Court stated, in Crain v. Principi, that "[i]n order for this presumption

[of regularity] to attach [to VA's mailing of an SOC], VA must mail notice to the latest address of record." 17 Vet.App.

182, 186 (2003); see also Matthews v. Principi, 19 Vet.App. 23, 27, opinion adhered to as modified on reconsideration

sub nom. Matthews v. Nicholson, 19 Vet.App. 202 (2005), aff'd, 176 F. App'x 110 (Fed. Cir. 2006). The regulation

requiring VA to send an SOC to the latest address of record existed at the time of the Crain decision, so it is unclear

why the Crain Court did not state that it is presumed that VA had complied with that regulatory duty, as the Court

subsequently did in Clarke, 21 Vet.App. at 133 (presuming that the Secretary properly discharged his official duty to

mail a copy of an RO decision to the claimant's "last known address"), but rather suggested that it was necessary to

find a predicate that VA had used the correct address. (That said, an incorrect address can be the kind of "clear

evidence" that reverses or rebuts the presumption of regularity in this context. Indeed, a few sentences later the Crain

12

Appellant's insistence that VA must have proven a predicate beyond an official duty here

is unavailing. In her brief, appellant relies on Routen,86 Malack v. BDO Seidman, LLP,87 and Posey

v. Shinseki,88 to argue that VA must have shown predicate evidence of regular mailing processes

and practices for the presumption of regularity to attach. Her reliance on those cases is misplaced.

Routen did not involve the presumption of regularity; it concerned the presumption of

aggravation.89 And appellant makes no effort to explain why Routen should control over precedent

specific to the presumption of regularity. At most, the part of Routen that mentions the necessity

of predicate evidence generally applies to typical evidentiary presumptions—which, as explained

above, the presumption of regularity is not.90 Similarly, appellant relies on Malack, a nonbinding

case discussing evidentiary presumptions generally, 91 without explaining how or why that

reasoning does or should displace on-point precedent.

As for Posey, appellant relies on it for the proposition that the presumption of regularity

"has 'at [its] root a showing that the [result] was the product of a consistent, reliable procedure.'"92

But that part of Posey was dicta; after dismissing the case on jurisdictional grounds, the Court

"fe[lt] compelled to comment."93 Further, appellant attempts to rip that single statement from its

Court seemingly recognized as much. See 17 Vet.App. at 187 (noting that "VA's use of an incorrect address for a

claimant constitutes the 'clear evidence' needed to rebut the presumption of regularity")).

More importantly, the Court in Crain held that "the evidence showing that the RO used an incorrect ZIP Code for the

appellant, in conjunction with the appellant's assertion of nonreceipt of the November 1994 SOC, constitutes the clear

evidence that is needed to rebut the presumption of regularity." Id. at 189. Notably, even though VA had used an

incorrect ZIP Code, the Court did not find that the presumption had not attached. Because the Court's decision instead

turned on its conclusion that the presumption had been rebutted, we conclude that Crain's statement regarding the

predicate evidence necessary for the presumption to attach is dicta. But no matter; in keeping with Crain, here the

Board found that "[t]he August 16, 2017[,] SOC was addressed to the Veteran's correct mailing address of record, was

copied to the Veteran's representative, and was addressed to the correct address of record for the Veteran's

representative." R. at 9. The Board covered all possible bases and correctly concluded that the presumption of

regularity applied here.

86

142 F.3d at 1440.

87

617 F.3d 743, 749 (3d Cir. 2010).

88

23 Vet.App. 406 (2010), as amended, No. 08-0240, 2010 WL 1842256 (Vet. App. May 10, 2010).

89

142 F.3d at 1437.

90

See supra pp. 6-8.

91

See 617 F.3d at 749.

92

Appellant's Br. at 10 (quoting Posey, 23 Vet.App. at 410).

93

Posey, 23 Vet.App. at 409.

13

limiting context. In Posey, everyone acknowledged that the presumption had been rebutted and

that the Secretary bore the burden to prove actual mailing, but the Secretary failed to do so because

he relied on a handwritten note in the file.94 The Court resurrected the presumption of regularity

to discuss remailing.95 Finally, and perhaps most importantly, Posey's support for commentary

about a showing of procedure is unpersuasive. Regarding the presumption of regularity, the Posey

Court cited only Sthele v. Principi,96 which did not require such a predicate finding. Rather, in

Sthele, the Court had, without explanation, ordered the Secretary to provide evidence of VA

mailing practices and procedures and before doing so gave no recognition to the role of the

presumption of regularity 97 —only to then assume (without analysis) that the presumption of

regularity attached.98 The Sthele Court then held that the presumption had been rebutted based on

evidence of irregularities that the Court procured plus the appellant's statement of nonreceipt.99

But leaving aside this parsing, neither Posey nor Sthele does the work that appellant would have

them do.

Additionally, at oral argument, 100 appellant invoked Crumlich, 101 in which this Court

assumed without deciding that the presumption of regularity applied, and in a footnote declared

that, "[f]or the presumption of regularity to apply, there must first be some evidence of a regular

process." 102 The problem for appellant is, the very case the Crumlich Court cited in the next

sentence,103 Kyhn, is the one in which the Federal Circuit recognized that the presumption of

regularity may be "premised upon independent legal authority rather than on evidentiary

94

Id.

95

Id. at 410 ("What the Secretary failed to do in this case was demonstrate that the remailing procedure followed in

Mr. Posey's case (i.e., a handwritten notation by an unidentified person on an internal document not sent to the

claimant) is the consistent and regular procedure that VA follows in cases in which the Board decision is returned as

undeliverable and remailed to the claimant at a different address.").

96

Id. (citing Sthele, 19 Vet.App. 11, 16-17 (2004)).

97

Sthele, 19 Vet.App. at 12-15.

98

Id. at 17.

99

Id.

100

O.A. at 5:15-:55.

101

31 Vet.App. 194.

102

Id. at 205 n.5.

103

See id. (citing Kyhn, 716 F.3d at 577-78).

14

findings."104 Kyhn's statement accords with our review of Supreme Court caselaw and we follow

it here. Clearly, Crumlich's reference to "evidence" was not meant to exclude the legal authority

that can support the application of the presumption, particularly considering that the issue in that

case was not whether the SOC had been mailed but when it was mailed and there was no valid

legal authority on that issue.

The Board properly applied the presumption of regularity in this case. All in all, appellant

mistakes a sufficient predicate for a necessary one. Interestingly, as we discuss next, the Board

made the same kind of mistake of law—mistaking sufficiency for necessity—except with respect

to rebuttal evidence.

B. Step 2: Rebuttal

As noted above, "[w]hether clear evidence exists to rebut the presumption is a question of

law that the Court considers de novo."105 To be clear, the inquiry here is whether appellant has

produced clear evidence sufficient to persuade us that we should not continue to presume that VA

did its duty and instead should require VA to prove that it did its duty in this case. Though a

statement of nonreceipt standing alone is not enough to rebut the presumption, a statement of

nonreceipt coupled with other evidence can be.106 Other evidence can include, for example, "clear

evidence to the effect that [ ]VA's 'regular' mailing practices are not regular or that they were not

followed."107

Here, besides a statement of nonreceipt, appellant presented evidence that the Board

characterized as "substantial evidence . . . that reflects a widespread problem with VA not mailing

correspondence."108 This included evidence that VBA employees acknowledged VA's "continued

104

716 F.3d at 577.

105

Crumlich, 31 Vet.App. at 205.

106

See Sthele, 19 Vet.App. at 17 (recognizing that "a mere statement of nonreceipt is insufficient to rebut the

presumption of regularity," but holding that "evidence . . . reflect[ing] multiple irregularities in VA's handling of the

appellant's case . . . , coupled with the appellant's assertion of nonreceipt, constitute the clear evidence that is necessary

to rebut the assumed presumption of regularity"). Because appellant's theory is that VA failed to mail the SOC, not

that VA made a mistake in mailing, Crain's rule is inapplicable here. See 17 Vet.App. at 187 (stating that "[i]n order

to rebut the presumption under current caselaw where the mailing was made to the latest address of record, the

appellant must establish both that the mailing was returned as undeliverable and that there were other possible and

plausible addresses available to the Secretary at the time of the [Board] decision" (emphasis in original)).

107

See Ashley II, 2 Vet.App. at 309.

108

R. at 12.

15

failure to consistently mail representatives copies of their claimants' decisional documents."109

And so, the Board's findings about VA's mailing practices lead us to hold that in this case appellant

presented clear evidence sufficient to rebut the presumption that VA did its duty to mail CCK the

SOC.110

Indeed, it would make little sense to continue to presume in this case that VA mailed a

decisional document to a representative when the representative says he never received the

document and provides evidence that leads the Board to find "substantial evidence . . . that reflects

a widespread problem with VA not mailing correspondence."111 The Board's finding here, where

the presumption concerns VA's performance of a duty to mail, is like a finding of substantial

evidence that "VA's 'regular' mailing practices are not regular" where the presumption concerns

the regularity of particular VA mailing practices. 112 The difference is context. But in both

situations, "the Secretary is no longer entitled to the benefit of the presumption." 113 Whether

anyone can prove that the SOC was or was not, in fact, mailed is a different question.

The Secretary insists that we can review or should ignore the Board's statement

("substantial evidence . . . that reflects a widespread problem with VA not mailing

correspondence") because the statement does not constitute a favorable factual finding. But it does.

And this Court is not permitted to review a "finding of material fact [favorable] to the claimant."114

Whether there is "a widespread problem with VA not mailing correspondence" is a factual

question. 115 The answer might be a broad, sweeping factual finding, but it is factual. To state the

sky is blue right now is to state a fact. That statement may lack context and specificity and be

109

R. at 192 ¶ 11, 193 ¶ 21; see R. at 13 ("At most VA acknowledged—not in the context of discussing this Veteran's

case—a widespread problem with mailing.").

110

To be clear, we make no determination that this evidence was sufficient to show that there is a widespread problem

with VA not mailing correspondence. That is a finding the Board made in its role of weighing the evidence.

111

R. at 12.

112

Ashley II, 2 Vet.App. at 309. See discussion infra pp. 18-19 for more detail on Ashley II's context.

113

Ashley II, 2 Vet.App. at 309.

114

38 U.S.C. § 7261(a)(4) (permitting review only of "adverse" material findings); see Medrano v. Nicholson,

21 Vet.App. 165, 170 (2007) (citing 38 U.S.C. § 7261(a)(4) (as amended by the Veterans Benefits Act of 2002, Pub.

L. No. 107-330, § 401, 116 Stat. 2820, 2832 (Dec. 6, 2002) (providing for Court to reverse or set aside only findings

of fact "adverse to the claimant"))) ("The Court is not permitted to reverse findings of fact favorable to a claimant

made by the Board pursuant to its statutory authority."), aff'd in part, dismissed in part sub nom. Medrano v. Shinseki,

332 F. App'x 625 (Fed. Cir. 2009).

115

R. at 12.

16

broad, but it is a fact. So too here. The Board found that there was "substantial evidence . . . that

reflects a widespread problem with VA not mailing correspondence" and that "VA acknowledged

. . . a widespread problem with mailing,"116 with no contradicting evidence provided by VA. Just

because the Board may not have recognized the legal significance of its findings does not mean it

did not make them.

The Board's factual finding of a widespread problem with VA not mailing correspondence

is material. Whether VA performs its statutory and regulatory duties to mail correspondence goes

to the heart of this appeal.

And that factual finding is favorable to appellant. Her position is that VA does not and did

not here mail correspondence; the Secretary's position is that VA does and did. The fact that the

Board member who reviewed the evidence in this case found a widespread problem with VA not

mailing correspondence in no way helps the Secretary; it only helps appellant.

Granted, we may not have made that finding in the first instance. And admittedly, it is

difficult to pinpoint what specific evidence led the Board to its conclusion. But that is beside the

point. Because the Board's factual finding is material and favorable to appellant, we lack power to

reverse that finding.117 What's more, neither VA nor the Secretary made any efforts to counter

appellant's evidence. And it was the Board's prerogative to find as it did on the evidence.118

Whether the Board then ignored its own finding and appellant's rebuttal evidence entirely

or gave them less weight is unclear from its analysis. Either way, its failure to appreciate the legal

significance of its own factual finding arose because it understood this Court to have "consistently

indicated that evidence that clearly rebuts the presumption should be specific to the facts of the

case at hand."119 Therefore, the Board concluded that appellant had failed to rebut the presumption

because, "[h]ere, [she] has not submitted any evidence specific to [her] file or the mailing practices

as applicable to the handling of [her] case."120

116

R. at 12, 13.

117

See § 7261(a)(4); Medrano, 21 Vet.App. at 170.

118

See Washington v. Nicholson, 19 Vet.App. 362, 369 (2005); Owens v. Brown, 7 Vet.App. 429, 433 (1995).

119

R. at 13 (citing Clarke, 21 Vet.App. at 135; YT, 9 Vet.App. at 199; Chute, 1 Vet.App. at 353; Schoolman,

12 Vet.App. at 311).

120

Id. (emphasis in original).

17

There the Board erred because it misunderstood our caselaw. The law that the Board cited

merely says what evidence is sufficient—not what is necessary—to rebut the presumption of

regularity.121

And, in fact, this Court held that non-claimant-specific evidence could be clear rebuttal

evidence in Ashley II.122 There, the Vietnam Veterans of America (VVA) had contracted with the

National Veterans Legal Services Project (NVLSP) to provide legal services for VVA and its

clients.123 This Court afforded the Secretary the presumption of regularity for his practice, in the

regular course of business, of sending all official transmissions, including BVA decisions, to the

VVA as the representative of record. 124 The appellant contended that the Secretary did not

follow—regularly or in her case—that practice and treated the VVA and the NVLSP as the same

entity.125 In support of that contention appellant submitted five letters from other claimants' cases

"addressed to the VVA and the NVLSP at a single address, that of the NVLSP."126 The Court

concluded that the appellant's evidence "directly contradict[ed] the Secretary's evidence with

respect to what is, in fact, the regular course of business at the BVA" and thus rebutted the

presumption.127 Is it possible that VA got it right in the appellant's case despite that evidence from

other cases? Sure. But that is not the point of the rebuttal stage; indeed, the Secretary had a chance

to prove he got it right in the appellant's case in the next stage but failed to do so.128

Ashley II instructs us that the standard for what evidence suffices as clear rebuttal evidence

in a given case certainly depends on the nature of the presumption at issue in a given case, but

121

Clarke, 21 Vet.App. at 133-35 (discussing what evidence is "sufficient" to rebut the presumption); Chute,

1 Vet.App. at 353 (holding that "the evidence herein is sufficient to rebut the presumption of regularity" and making

no attempt to delineate the outer bounds of the law); see YT, 9 Vet.App. at 199 (addressing an argument based only

on a statement of nonreceipt and making no attempt to delineate the outer bounds of the law). Note that Schoolman

discussed the benefit of the doubt doctrine; it is not clear how that case supports the Board's legal position. See 12

Vet.App. at 311.

122

See 2 Vet.App. at 310 (discussing appellant's rebuttal "clear evidence": "copies of a number of letters dating from

the time of the [Board] decision at issue in this appeal which purport to transmit [Board] decisions").

123

Id.

124

Id.

125

Id.

126

Id.

127

Id. at 311.

128

Id.

18

clear evidence need not be claimant specific. Clear evidence need not be direct evidence that the

Secretary failed to mail something to the appellant. Here, the Secretary relies on VA's legal duty

to mail an SOC to a claimant's representative to trigger the presumption, which is fine—except the

Board found that VA has a "widespread problem" of failing to perform its mailing duties based on

appellant's evidence, and CCK asserted nonreceipt. Presumption rebutted.

Thus, the Board's reasoning was wrong as a matter of law. And because we conclude that

appellant produced clear evidence sufficient to rebut the presumption of regularity in this case, we

reverse the Board's conclusion to the contrary.

C. Secretary's Burden

Because we hold that appellant rebutted the presumption of regularity, the burden shifts to

the Secretary to establish that the August 16, 2017, SOC was mailed as required by statute and

regulation, or that appellant's representative actually received the SOC.129 To be clear, the standard

of proof is preponderance of the evidence.130 The standard has never been at issue in this case.

Rather, the issue is whether the Secretary has evidence to meet that standard—and he doesn't.

Because the Board concluded that the presumption was not rebutted, the Board never

shifted the burden to VA and thus never found whether VA could prove actual mailing or receipt

under any standard. No matter; though in most situations we would remand the matter to the Board

to make the predicate factual findings on this question, here, as was the case in Crain, we are

"better situated than the Board to decide whether the Secretary has met his burden."131 After all,

equally true here as in Crain, "the Secretary is not a party who appears before the Board and the

Secretary's burden in this type of adversarial proceeding does not fit the VA adjudication system

where the adjudicator would also have to carry the burden of showing compliance with the

statute."132

129

See Crain, 17 Vet.App. at 194.

130

Toomer v. Shinseki, 524 F. App'x 666, 669 (Fed. Cir. 2013) (stating that "if the Veterans Court determines [the

veteran's rebuttal evidence] rises to the level of clear evidence, [then it must] consider if the government has shown

by the preponderance of the evidence that the challenged action actually occurred").

131

17 Vet.App. at 194.

132

Id.

19

The Secretary has made no effort to carry that burden on appeal in his brief or at oral

argument or to persuade the Court that he could carry that burden on remand.133 In fact, at oral

argument the Secretary conceded that there is nothing in the record that could demonstrate actual

mailing.134 To be sure, he insisted that "all the indicia" are there and constitute "circumstantial

evidence" of actual mailing: a copy of the SOC with an attached notification letter in the record,

correct identification of counsel and counsel's address, and appellant's receipt of the SOC.135 But,

this evidence speaks to the fact that the SOC was drafted and addressed, not to whether it was

subsequently placed in the mail; in other words, the Secretary asks us to infer from evidence of

drafting that the SOC was mailed to the appellant's counsel. He did not explain, however, how this

evidence supports such an inference, particularly without the benefit of a presumption, nor did he

identify evidence that might be obtained on remand that could potentially establish, by a

preponderance of the evidence, that the SOC was actually mailed.136 This is not a case in which

something was indisputably mailed but to the wrong address; the dispute is whether, after the SOC

was prepared and properly addressed, it was actually mailed to appellant's counsel. Again, the

Secretary admits that no record evidence demonstrates actual mailing.137 And the limits of his

imagination as to what evidence could prove that fact do not absolve him of his burden.138 He

seemingly relied only on the presumption, which has been rebutted. Therefore, although we could

remand the matter for the Secretary to attempt to shoulder his burden, the Secretary's concessions

at oral argument indicate that such a remand would be pointless here.

D. Remedy

Where the Secretary fails to carry his burden to show actual mailing or receipt, the clock

does not start to run on appellant's time to appeal from an SOC until appellant's representative

133

Id.

134

O.A. at 43:25-45:30.

135

Id. at 43:25-45:30, 50:50-51:58.

136

For example, such evidence might include "an affidavit from the employee who mailed the check, or . . . proof of

procedures followed in the regular course of operations which give rise to a strong inference that the check was

properly addressed and mailed." Godfrey v. United States, 997 F.3d 335, 338 (7th Cir. 1993).

137

O.A. at 43:25-45:30.

138

Id.

20

receives the SOC.139 From the record and the Secretary's concession, it very well may be that

appellant's merits Substantive Appeal was timely. However, it is the Board's responsibility, not

ours, to make the necessary factual findings in the first instance.140 Therefore, we remand the

matter for the Board to do so.141

On remand, appellant is free to submit additional evidence and argument on the remanded

matter, and the Board is required to consider any such relevant evidence and argument.142 The

Board must proceed expeditiously, in accordance with 38 U.S.C. § 7112.

V. CONCLUSION

The Secretary's motion for reconsideration is granted. The Court withdraws its November

20, 2020, panel decision and issues this decision in its stead. After considering the parties' briefs,

oral argument, the Secretary's motion, the governing law, and the record, the Court SETS ASIDE

the May 9, 2019, Board decision and REMANDS this matter for further proceedings consistent

with this decision.

139

Crumlich, 31 Vet.App. at 206; Crain, 17 Vet.App. at 187; Kuo, 2 Vet.App. at 666; see also Ashley I, 2 Vet.App. at

64.

140

See Thompson v. Gober, 14 Vet.App. 187, 188 (2000) (per curiam order) (stating that "this Court 'may remand if

it believes the [Board] failed to make findings of fact essential to the decision; it may set aside findings of fact it

determines to be clearly erroneous; or it may reverse incorrect judgments of law based on proper factual findings; "but

it should not simply [make] factual findings on its own"'" (quoting Hensley v. West, 212 F.3d 1255, 1263 (Fed. Cir.

2000))).

141

See id.

142

See Kay v. Principi, 16 Vet.App. 529, 534 (2002) (stating that, on remand, the Board must consider additional

evidence and argument in assessing entitlement to the benefit sought); Kutscherousky v. West, 12 Vet.App. 369,

372-73 (1999) (per curiam order).

21