Opinion

State ex rel. Ames v. Big Walnut Local School Dist. Bd. of Edn.

  • 2026 Ohio 532
Court
Ohio Supreme Court
Filed
Feb 19, 2026
Status
Published
Cited by
1 cases
Authority
More cited than 44.4%

The opinion

[Until this opinion appears in the Ohio Official Reports advance sheets, it may be cited as State

ex rel. Ames v. Big Walnut Local School Dist. Bd. of Edn., Slip Opinion No. 2026-Ohio-532.]

NOTICE

This slip opinion is subject to formal revision before it is published in an

advance sheet of the Ohio Official Reports. Readers are requested to

promptly notify the Reporter of Decisions, Supreme Court of Ohio, 65

South Front Street, Columbus, Ohio 43215, of any typographical or other

formal errors in the opinion, in order that corrections may be made before

the opinion is published.

SLIP OPINION NO. 2026-OHIO-532

THE STATE EX REL . AMES v. BIG WALNUT LOCAL SCHOOL DISTRICT

BOARD OF EDUCATION.

[Until this opinion appears in the Ohio Official Reports advance sheets,

it may be cited as State ex rel. Ames v. Big Walnut Local School Dist.

Bd. of Edn., Slip Opinion No. 2026-Ohio-532.]

Mandamus—Public-records requests—Writ and relator’s requests for statutory

damages, attorney’s fees, and court costs denied.

(No. 2024-1616—Submitted May 13, 2025—Decided February 19, 2026.)

IN MANDAMUS.

__________________

The below per curiam opinion announcing the judgment of the court was

joined by FISCHER, BRUNNER, and HAWKINS, JJ. DETERS, J., concurred in judgment

only, with an opinion joined by DEWINE and SHANAHAN, JJ. KENNEDY, C.J.,

concurred in judgment only in part and dissented in part, with an opinion.

SUPREME COURT OF OHIO

Per Curiam Opinion announcing the judgment of the court.

{¶ 1} In this original action, relator, Brian M. Ames, requests a writ of

mandamus ordering respondent, Big Walnut Local School District Board of

Education (“the school board”), to provide a copy of the original video recording

of a public meeting of the school board that Ames asked for in a public-records

request. Ames also requests statutory damages, attorney’s fees, and court costs.

For the reasons explained below, we deny Ames’s mandamus claim and his

requests for statutory damages, attorney’s fees, and court costs.

I. FACTS AND PROCEDURAL HISTORY

A. The School-Board Meeting and the Technical Error

{¶ 2} Ames asserts that he made the public-records request in this case as

part of an “investigation” he is conducting into whether the school board is

complying with R.C. 121.22, Ohio’s Open Meetings Act. His request concerns a

public meeting that the school board held on April 15, 2024.

{¶ 3} In an affidavit that the Big Walnut Local School District submitted

into evidence, Wayne Thompson, the school district’s information-technology

director, explains how video recordings of regular school-board meetings are made

available on the school district’s YouTube channel. According to Thompson,

during regular board meetings, a computer receives video from a mounted camera

and audio from a separate microphone, synchronizes the video and audio

recordings, and sends a live feed to the YouTube channel. Once the live feed is

stopped, it is automatically saved to the channel, where it can be viewed at any

time.

{¶ 4} Thompson attests that a technical error resulted in the absence of

audio in the original live stream of the April 15 meeting that was uploaded to

YouTube. Due to the error, Thompson removed the original video file from public

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view on the YouTube channel. Thompson asserts that he then “accidentally deleted

the video file completely.”

{¶ 5} A separate audio-only recording of the April 15 meeting made by a

different recording device was not deleted. According to Thompson, he released

this separate audio recording as a podcast on the school district’s YouTube channel.

B. Public-Records Request and Response

{¶ 6} On November 10, 2024, Ames sent an email to J. Scott Gooding II,

the interim treasurer and chief financial officer of the school board, requesting “a

copy of the original unaltered video of the April 15, 2024 board meeting.” On

November 12, Gooding confirmed receipt of Ames’s public-records request and

stated that he would work to collect responsive records and would respond as soon

as possible.

{¶ 7} On November 18, Gooding denied the public-records request as

ambiguous, explaining that it was unclear what Ames meant by the “original

unaltered video.” Gooding advised Ames that Ames was permitted to revise his

request to enable the school board to identify the record he was seeking. In

addition, “in a good faith effort to be cooperative and responsive,” Gooding

provided Ames with a link to the audio recording of the April 15 meeting that was

available on YouTube. Gooding also encouraged Ames to contact him with any

questions or concerns.

{¶ 8} Later that day, rather than reply to Gooding, Ames filed this

mandamus action.

C. This Mandamus Action

{¶ 9} Ames stated in his complaint that he believes that the original video

recording of the school board’s April 15, 2024 meeting “has been removed,

destroyed, mutilated, transferred, or otherwise damaged or disposed of in

contravention of R.C. 149.351.” Nevertheless, he requested a writ of mandamus

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ordering the school board to provide a copy of the requested record. He also

requests statutory damages, attorney’s fees, and court costs.

{¶ 10} After the school board filed its answer, we granted an alternative

writ, setting a schedule for the submission of evidence and briefs. 2025-Ohio-156.

In Ames’s merit brief, he requests that we strike two affidavits submitted by the

school board.

II. ANALYSIS

A. Ames’s Request to Strike Affidavits

{¶ 11} The school board submitted into evidence an affidavit from Gooding

in addition to Thompson’s affidavit. Ames did not file a motion to strike either

affidavit. Instead, he requests in his merit brief that they be struck for allegedly

failing to comply with the requirements of S.Ct.Prac.R. 12.06(A) (requiring that

affidavits “be made on personal knowledge, setting forth facts admissible in

evidence, and showing affirmatively that the affiant is competent to testify to all

matters stated in the affidavit”).

{¶ 12} S.Ct.Prac.R. 4.01(A)(1) requires that “[u]nless otherwise addressed

by these rules, an application for an order or other relief shall be made by filing a

motion. The motion shall state with particularity the grounds on which it is based.”

Ames’s request to strike Thompson’s and Gooding’s affidavits was not made in a

motion. Additionally, he fails to state with particularity the grounds for striking the

affidavits. Therefore, we deny Ames’s request to strike the affidavits. See State ex

rel. Columbia Res., Ltd. v. Lorain Cty. Bd. of Elections, 2006-Ohio-5019, ¶ 20.

B. Writ of Mandamus

{¶ 13} A writ of mandamus is an appropriate remedy to compel compliance

with R.C. 149.43, Ohio’s Public Records Act. State ex rel. Wells v. Lakota Local

Schools Bd. of Edn., 2024-Ohio-3316, ¶ 11; R.C. 149.43(C)(1)(b). To obtain the

writ, “the requester must prove by clear and convincing evidence a clear legal right

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to the record and a corresponding clear legal duty on the part of the respondent to

provide it.” State ex rel. Griffin v. Sehlmeyer, 2021-Ohio-1419, ¶ 10.

{¶ 14} In his merit brief, Ames states that he does not dispute the board’s

assertion that no records responsive to his public-records request exist. He argues

that the school board improperly denied his request as ambiguous instead of

denying it based on the lack of an existing responsive record. He contends that the

school board did so in bad faith, to conceal its failure to retain the responsive record

and the alleged improper behavior that Ames is attempting to investigate with his

public-records request. He now requests a writ of mandamus ordering the school

board to provide him with a truthful or good-faith response to his request.

1. Ames has abandoned his original request for a writ of mandamus ordering the

school board to produce a copy of the requested record

{¶ 15} Ames concedes in his merit brief that the requested record does not

exist. And he does not argue in his brief that he is entitled to a writ of mandamus

ordering the disclosure of the record. Therefore, Ames has abandoned his request

for a writ of mandamus ordering the school board to produce the record. See State

ex rel. Ohio Gen. Assembly v. Brunner, 2007-Ohio-3780, ¶ 26, fn. 4 (declining to

address request for writ of mandamus that was raised in complaint but was not

specifically argued in merit brief); see also State ex rel. Tjaden v. Geauga Cty. Bd. of

Elections, 2024-Ohio-3396, ¶ 25, fn. 6 (concluding that a party had forfeited an

argument by failing to develop or advance it in his merit brief). Accordingly, we do

not address Ames’s original request for a writ of mandamus.

2. Ames is not entitled to a writ of mandamus ordering the school board to

provide an additional, “good faith” response to his public-records request

{¶ 16} After the school board filed evidence indicating that the requested

video recording of the April 15, 2024 board meeting does not exist, Ames changed

his request for a writ of mandamus in this case. Instead of requesting an order to

produce the record, he now asks that the school board be ordered to provide him

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with a truthful, good-faith response to his public-records request. It appears that

the “good faith” response he seeks is a denial of the request on the basis that the

requested record does not exist. He argues that the Public Records Act does not

allow for “a response to a public records request to be made by a pleading filed in

a lawsuit.” Accordingly, he contends, the school board has still not provided an

adequate response to his request.

{¶ 17} The school board argues that Ames should have clarified his public-

records request before filing this action. Additionally, the school board argues that

Ames limited his request for relief in his complaint to a writ compelling the school

board to provide access to the requested record.

{¶ 18} Although Ames has consistently alleged that the school board’s

response to his public-records request was inadequate, he specifically asked in his

complaint only that the school board be ordered to produce a copy of the requested

record. Ames cannot now obtain relief that he did not request in his complaint. See

State ex rel. Duncan v. Chambers-Smith, 2025-Ohio-978, ¶ 17; State ex rel. Massie

v. Gahanna-Jefferson Pub. Schools Bd. of Edn., 1996-Ohio-47, ¶ 19 (declining to

consider a claim raised in merit briefing in mandamus action because claim was not

raised in complaint and the relator did not move to amend complaint).

{¶ 19} Furthermore, contrary to Ames’s argument, R.C. 149.43(B)(3)

generally permits a public office to assert in an action commenced under R.C.

149.43(C) additional reasons for denying a public-records request.1 Therefore, we

deny Ames’s request for a writ of mandamus ordering the school board to provide

an additional response denying his public-records request for a “good faith” reason.

1. But a public office may not assert for the first time in litigation that a public-records request was

overbroad. See State ex rel. Summers v. Fox, 2020-Ohio-5585, ¶ 74.

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C. Statutory Damages

{¶ 20} Ames also requests statutory damages. A public-records requester

shall be entitled to statutory damages if (1) he transmitted a written public-records

request by hand delivery, electronic submission, or certified mail, (2) he made the

request to the public office or person responsible for the requested records, (3) he

fairly described the records sought, and (4) the public office failed to comply with

an obligation under R.C. 149.43(B). R.C. 149.43(C)(2).2

{¶ 21} R.C. 149.43(B)(1) requires that “upon request by any person, a

public office or person responsible for public records shall make copies of the

requested public record available to the requester at cost and within a reasonable

period of time.” Because the evidence shows that the video recording of the April

15 school-board meeting no longer exists, Ames has not shown that the school

board failed to provide a copy of it to him within a reasonable period of time.

Therefore, we deny his request for statutory damages.

D. Attorney’s Fees and Court Costs

{¶ 22} Ames also requests attorney’s fees and court costs. Even if Ames

were otherwise entitled to attorney’s fees under R.C. 149.43(C)(3)(b), he is

ineligible for them because he represented himself in this action and thus did not

incur any attorney’s fees. See State ex rel. Huth v. Animal Welfare League of

Trumbull Cty., Inc., 2022-Ohio-3583, ¶ 18. Accordingly, we deny his request for

attorney’s fees.

{¶ 23} Finally, Ames argues that he is entitled to court costs, citing R.C.

149.43(C)(3)(a)(i), under which costs must be awarded if the court orders the

production of the requested record. Because we do not order the production of a

record in this case, we deny Ames’s request for court costs.

2. The General Assembly amended R.C. 149.43 in 2024 Sub.H.B. No. 265 with an effective date of

April 9, 2025. This opinion applies the version of the statute enacted in 2024 Sub.S.B. No. 29

(effective Oct. 24, 2024).

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III. CONCLUSION

{¶ 24} For the foregoing reasons, we deny Ames’s request for a writ of

mandamus and his requests for statutory damages, attorney’s fees, and court costs.

Writ denied.

__________________

DETERS, J., joined by DEWINE and SHANAHAN, JJ., concurring in

judgment only.

{¶ 25} I joined five members of the court in granting an alternative writ in

this case. See 2025-Ohio-156. Upon further consideration, I believe Brian Ames’s

complaint should have been dismissed sua sponte. Ames’s complaint showed on

its face that he was not entitled to a writ of mandamus, so it should be dismissed. I

respectfully concur in judgment only.

{¶ 26} Our approach to public-record mandamus actions is well-

established. We recognize that “[a] writ of mandamus is an appropriate remedy to

compel compliance with R.C. 149.43, Ohio’s Public Records Act.” Lead opinion,

¶ 13, citing State ex rel. Wells v. Lakota Local Schools Bd. of Edn., 2024-Ohio-

3316, ¶ 11, and R.C. 149.43(C)(1)(b). And in nearly every opinion, we note some

version of the rule that “[t]o obtain the writ, ‘the requester must prove by clear and

convincing evidence a clear legal right to the record and a corresponding clear legal

duty on the part of the respondent to provide it,” lead opinion at ¶ 13, quoting State

ex rel. Griffin v. Sehlmeyer, 2021-Ohio-1419, ¶ 10. E.g., State ex rel. Brinkman v.

Toledo City School Dist. Bd. of Edn., 2024-Ohio-5063, ¶ 6; State ex rel. Alford v.

Diehl, 2025-Ohio-2836, ¶ 12. The relator’s burden includes the burden to show

clearly and convincingly that the requested record exists. State ex rel. Culgan v.

Jefferson Cty. Prosecutor, 2024-Ohio-4715, ¶ 13.

{¶ 27} In this case, Ames’s inability to meet his burden was evident from

the face of his complaint. Ames made a single request for “a copy of the original

unaltered video of the April 15, 2024 board meeting.” But he states in his

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complaint, “On information and belief, the original video of the Board’s meeting

of April 15, 2024 has been removed, destroyed, mutilated, transferred, or otherwise

damaged or disposed of in contravention of R.C. 149.351.” Unlike R.C. 149.43,

which provides for a mandamus action when a public office has failed to produce

records “kept” by the office,3 R.C. 149.351 provides for relief when a public office

has unlawfully failed to keep records. See Rhodes v. New Philadelphia, 2011-Ohio-

3279, ¶ 14-15. To have acted in contravention R.C. 149.351 as Ames alleged, the

board must have “disposed of the [video] in violation of R.C. 149.351(A),” Rhodes

at ¶ 16. 4

{¶ 28} From the initiation of this action, then, Ames was asking this court

to compel the Big Walnut School District Board of Education to provide a record

that he believed to have been destroyed. To file a complaint in mandamus despite

believing the record sought had been destroyed borders on frivolous. See

S.Ct.Prac.R. 4.03 (“A filing is frivolous if it is not reasonably grounded in fact or

warranted by existing law or a good-faith argument for the extension, modification,

or reversal of existing law.”).

{¶ 29} “[S]ua sponte dismissal without notice is appropriate where the

complaint is frivolous or the claimant obviously cannot prevail on the facts alleged

in the complaint.” State ex rel. Fogle v. Steiner, 1995-Ohio-278, ¶ 12. Here, Ames

obviously cannot prevail on his claim. He cannot clearly and convincingly show

that the board had a clear legal duty to produce a record he believes no longer exists.

3. R.C. 149.43(A)(1).

4. One may wonder why Ames, having cited R.C. 149.351, did not bring an action under that statute.

Perhaps the reason is that unlike statutory damages under R.C. 149.43, a forfeiture under R.C.

149.351 is available only to an “aggrieved” person—that is, “a person who had made a request with

the goal of accessing the public records,” as opposed to the goal of obtaining the forfeiture. Rhodes

at ¶ 24. In other words, to succeed under R.C. 149.351, Ames would have had to show that he

actually had the goal of accessing the video whereas, under R.C. 149.43, he needed only to prove

that it had not been produced.

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{¶ 30} I regret that a majority of this court—myself included—did not see

from the start that the complaint lacked merit. Because Ames obviously cannot

prevail on the facts alleged in his complaint, this court should dismiss it. Because

the lead opinion instead addresses the merits of the complaint, I concur in judgment

only.

________________________

KENNEDY, C.J., concurring in the judgment in part and dissenting in

part.

{¶ 31} I agree with this court’s judgment denying the writ of mandamus

because respondent, the Big Walnut Local School District Board of Education,

provided in its answer a good-faith reason for its denial of the public-records

request it had received from relator, Brian M. Ames. However, I disagree with the

majority’s decision to deny Ames’s request for an award of statutory damages,

because the school board failed to provide a good-faith response until after Ames

filed his mandamus complaint.

{¶ 32} Ames made a simple request under R.C. 149.43, Ohio’s Public

Records Act, asking the school board for “a copy of the original unaltered video of

[its] April 15, 2024 board meeting.” The school board denied this request, saying

that it was “unclear what [Ames] mean[t] by a video being ‘original’ or

‘unaltered.’ ” What is unclear is how Ames could have been clearer. No one could

reasonably misunderstand this request, so the school board was not permitted to

deny it as ambiguous under R.C. 149.43(B)(2). Therefore, to deny Ames’s request,

the school board was required to provide “an explanation, including legal authority”

for the denial under R.C. 149.43(B)(3). A sham explanation, as was provided here,

does not satisfy this obligation.

{¶ 33} Because the school board failed to comply with R.C. 149.43(B) for

more than ten business days after Ames filed his complaint, Ames is entitled to an

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award of statutory damages in the amount of $1,000. Therefore, I concur in the

judgment in part and dissent in part.

Public Records Act

{¶ 34} Under the Public Records Act, a public office or person responsible

for a public record “shall make copies of the requested public record available to

the requester at cost and within a reasonable period of time,” R.C. 149.43(B)(1),

unless the request is “ambiguous or overly broad” such that the records custodian

“cannot reasonably identify what public records are being requested,” R.C.

149.43(B)(2). If the custodian cannot reasonably identify what records are being

requested, then “the public office or the person responsible for the requested public

record may deny the request but shall provide the requester with an opportunity to

revise the request by informing the requester of the manner in which records are

maintained by the public office and accessed in the ordinary course of the public

office’s or person’s duties.” Id. “If a request is ultimately denied, in part or in

whole, the public office or the person responsible for the requested public record

shall provide the requester with an explanation, including legal authority, setting

forth why the request was denied.” R.C. 149.43(B)(3).

{¶ 35} These obligations are unambiguous. The public-records custodian

may not simply say, “Request denied,” but instead must take additional steps that

are just as mandatory as the requirement to promptly produce requested records.

When a public office fails to comply with these obligations, this court should

compel it to.

Ames’s Public-Records Request

{¶ 36} On November 10, 2024, Ames submitted his request for “a copy of

the original unaltered video of the April 15, 2024 board meeting.” On November

18, the school board denied the request as “ambiguous,” claiming that it was

“unclear what [Ames] mean[t] by a video being ‘original’ or ‘unaltered.’”

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{¶ 37} The school board could have denied Ames’s request under R.C.

149.43(B)(2) if it actually was ambiguous—that is, if the board could not

“reasonably identify what public recor[d] [was] being requested.” (Emphasis

added.) But the school board could not have reasonably misunderstood what record

Ames was seeking. “Original” and “unaltered” are commonplace words, and their

meanings in this context are obvious. There is nothing ambiguous about a request

for a copy of an original, unaltered video of a particular meeting that was held on a

specific date. Just calling an unambiguous request unclear does not make it so. The

absence of ambiguity in Ames’s request means that the school board could not rely

on R.C. 149.43(B)(2) to deny it.

{¶ 38} Even if Ames’s request had been ambiguous, though, the school

board was not permitted to stop there. A records custodian is not only required to

allow the requester to revise his or her request, but it must do so “by informing the

requester of the manner in which records are maintained by the public office and

accessed in the ordinary course of the public office’s or person’s duties.” Id. But

here, the school board did not provide Ames with these details. So, even if Ames’s

request had been ambiguous—which it wasn’t—the school board still violated R.C.

149.43(B)(2). See State ex rel. Ayers v. Sackett, 2025-Ohio-2115, ¶ 27-29.

{¶ 39} Because R.C. 149.43(B)(2) does not apply, the school board could

deny Ames’s request only if it complied with R.C. 149.43(B)(3) by giving him “an

explanation, including legal authority, setting forth why the request was denied.”

This statutory language does not mean that a public-records custodian may give

just any explanation. The language would be meaningless if custodians were

permitted to give specious reasons for their denials. An explanation is an

“exposition, interpretation, [or] clarification.” Webster’s Third New International

Dictionary (2002). The reason provided for the denial of a request should clarify

rather than obscure the decision-making process of the records custodian, who is

supposed to be a “truste[e] for the people,” State ex rel. Warren Newspapers, Inc.

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v. Hutson, 1994-Ohio-5, ¶ 17, citing State ex rel. Natl. Broadcasting Co., Inc. v.

Cleveland, 38 Ohio St.3d 79, 81 (1988). The people are owed accurate, good-faith

explanations when denied access to public records. “[P]ublic records are,” after all,

“the people’s records.” Id.

{¶ 40} R.C. 149.43(B)(3) provides that a public-records custodian is not

precluded “from relying upon additional reasons or legal authority in defending”

against a mandamus action to compel the production of public records. But the

word “additional” in the statute presupposes that the public office already provided

at least one good-faith reason for its denial. A public office is not required to give

every reason it has for denying a request, but it may not wait until it has been sued

to offer a valid explanation and still call its obligation met. When a records

custodian fails to provide a sufficient reason in its initial denial, it has failed to

comply with R.C. 149.43(B).

{¶ 41} Because the school board failed to comply with an obligation

imposed by R.C. 149.43(B), Ames is entitled to an award of statutory damages.

Statutory Damages

{¶ 42} If a requester submits a public-records request “in a manner that

fairly describes the public record,” then the requester is entitled to statutory

damages in the amount of “one hundred dollars for each business day during which

the public office . . . failed to comply with an obligation in accordance with [R.C.

149.43(B)], beginning with the day on which the requester files a mandamus action

to recover statutory damages, up to a maximum of one thousand dollars.”

(Emphasis added.) R.C. 149.43(C)(2).5 When a records custodian fails to provide

a “statutorily sufficient explanation” for denying a records request until after a

5. The General Assembly has recently made amendments to R.C. 149.43, most notably in 2024

Sub.H.B. No. 265 (effective Apr. 9, 2025), and some provisions have been renumbered. This

opinion applies the version of the statute enacted in 2024 Sub.S.B. No. 29 (effective Oct. 24, 2024).

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mandamus action has been filed, the requester is entitled to statutory damages.

State ex rel. Doe v. Smith, 2009-Ohio-4149, ¶ 45.

{¶ 43} Here, Ames submitted to the school board a public-records request

that “fairly describe[d]” the record he was seeking. This triggered the school

board’s duty to either provide a copy of the record within a reasonable period of

time, R.C. 149.43(B)(1), deny Ames’s request as initially worded and give him the

opportunity to clarify it if the board could not “reasonably identify what public

recor[d] [was] being requested,” R.C. 149.43(B)(2), or deny the request and provide

an explanation for the denial, “including legal authority,” R.C. 149.43(B)(3).

{¶ 44} Because the school board violated R.C. 149.43(B) by failing to give

a sufficient response to Ames’s request until more than ten days after he filed his

mandamus action, he is entitled to an award of $1,000 in statutory damages. E.g.,

State ex rel. Ware v. Smith, 2025-Ohio-1856, ¶ 117 (Kennedy, C.J., dissenting).

{¶ 45} Under R.C. 149.43(C)(2)(a) and (b), this court may reduce the

amount of statutory damages awarded if the records custodian “reasonably would

believe that [its] conduct . . . did not constitute a failure to comply with an

obligation” and “would serve the public policy that underlies the authority that is

asserted as permitting that conduct.” The school board “lacked a reasonable legal

basis for failing to provide [Ames] with a written explanation for its denial before

he filed his mandamus complaint,” State ex rel. Armatas v. Plain Twp. Bd. of

Trustees, 2021-Ohio-1176, ¶ 31. It does not matter if there were “‘simply no

responsive documents.’” Id. at ¶ 30, quoting and rejecting defense asserted by

public office. Records custodians must provide a legally sufficient explanation

whenever a request is denied. See id. So, no reduction of statutory damages is

warranted here. See id. at ¶ 31.

Conclusion

{¶ 46} The school board failed to properly deny Ames’s request as required

by the Public Records Act, so I would award him $1,000 in statutory damages.

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Because the majority does otherwise, I concur in the judgment in part and dissent

in part.

__________________

Brian M. Ames, pro se.

McCaslin, Imbus & McCaslin and Bernard W. Wharton, for respondent.

________________________

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