The opinion
STATE OF MAINE
CUMBERLAND, ss.
SUPERIOR COURT
CIVIL ACTION
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DOCKET NO: AP- 7- 3
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MARINE TOWING SERVICES, INC.
Plaintiff,
ORDER ON DEFENDANT'S
v. MOTION TO DISMISS
80BAPPEAL
BOARD OF HARBOR COMMISSIONERS,
Defendant, -- ;
PORTLAND FIRE DEPARTMENT, < /
Party-in-Interest
Defendant Board of Harbor Commissioners Port of Portland (Harbor
Board) moves this Court to dismiss an appeal pursuant to M.R. Civ. P. 80B(h)
made by Plaintiff Marine Towing Services, Inc. (Marine Towing) for failure to
provide a sufficient record pursuant to M.R. Civ. P. 80B(e).
BACKGROUND
This case arises out of an application made by Marine Towing to the
Harbor Board requesting a permit to add a finger pier to Marine Towing's
Portland Port dock system. The application was denied at a May 10, 2007 public
meeting of the Harbor Board. The Harbor Board did not provide Marine Towing
with a written notice of its decision; however, it did provide Marine Towing with
an audiotape of the meeting.
On June 8, 2007, Marine Towing filed a timely appeal with this Court.
Marine Towing's motion to extend time to file a brief and the record on or before
August 8,2007 was granted on July 18,2007. On July 13, 2007, Marine Towing
sent a letter to the Harbor Board requesting a "complete record of the
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Commission's work relating to the MTS permit application and denial." The
Harbor Board did not send any documents. On July 18, 2007 Marine Towing
filed a 80B brief with this Court and included in the attached record the
application documents and correspondence between Marine Towing and the
Harbor Board.
The Harbor Board now moves to dismiss the appeal alleging that Marine
Towing failed to supply a sufficient record on appeal pursuant to M.R. Civ. P.
80B(e), nor did it contact the Harbor Board in a timely manner to discuss the
record.
STANDARD OF REVIEW
This Court may dismiss an 80B appeal for want of prosecution if the
plaintiff fails to provide a sufficient record of the proceeding being reviewed.
M.R. Civ. P. 80B(e). "The moving party shall be responsible to insure the
preparation and submission of the record to the court and such record shall be
submitted with the motion." Id. However, case law has established "that the
municipality must assure that a sufficient record is made to permit judicial
review of the local agency's decision and any procedural issues alleged to have
arisen in the hearing." Alexander, The Maine Rules of Civil Procedure with Advisory
Committee Notes and Comments § 80B.1(9) 319 (2006) (citing Sanborn v. Town of
Eliot, 425 A.2d 629, 630-31 (Me. 1981)).
DISCUSSION
The Harbor Board asserts that this appeal should be dismissed because
Marine Towing failed to file a transcript with its brief, despite having been
provided with an audiotape of the May 10, 2007 public hearing. The documents
that were filed with the brief included the application materials to the Marine
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Board and correspondence between the parties. This record, the Harbor Board
contends, is an insufficient record upon which the court can make a judgment
and thus the appeal should be dismissed pursuant to M.R. Civ. P. 80B(h).
Plaintiffs are responsible for providing to the court a record [that] shall
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include the application or other documents that initiated the agency proceedings
and the decision and findings of fact that are appealed from, and the record may
include any other documents or evidence before the governmental agency and a
transcript or other record of any hearings. I M.R. Civ. P. 80B(e) (emphasis
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added). However, decisions of a public board are subject to Maine's Freedom of
Access law. Carroll v. Town ofRockport, 2003 ME 135, 123,837 A.2d 148, 156.
That law requires that "when any local agency conditionally approves or denies
any permit, the agency shall make a written record of the decision and 'shall set
forth in the record the reason or reasons for its decision and make findings of the
fact, in writing, sufficient to apprise the applicant and an interested member of
the public of the basis for the decision.'" [d. (quoting 1 M.R.S. A. § 407(1) (1989)).
A transcript of the proceeding does not satisfy this requirement. See Comeau v.
Town of Kittery, 2007 ME 76, 110, 926 A.2d 189, 192.
In this case Marine Towing filed with its brief all required documents
under Rule 80B that it had in its possession. The Harbor Board did not meet its
initial statutory burden of supplying Marine Towing with a written decision
supported by specific findings of fact. Consequently, Marine Towing's "failure
to provide sufficient documentation ... is not [a] fatal defect here. Rather, the
problem lies in the Board's failure to explain its reasoning, which the plaintiff's
I Marine Towing referenced the rules and regulations of the Board of Harbor
Commissioners for the Port of Portland, Maine in its initial filing. Should Marine
Towing wish the Court to consider those rules, it should include them in the record.
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omissions do not override." Sanborn v. Town of Eliot, 425 A.2d 629, 631 (Me.
1981).
Therefore, the entry is:
The Harbor Board's Motion to Dismiss the Appeal is DENIED.
The Harbor Board is directed to provide Marine Towing with a written
decision, the reason or reasons for its decision and findings of the fact, in
writing, sufficient to apprise the applicant and an interested member of
the public of the basis for the decision. If either of the parties considers
the transcript relevant to the appeal, that party should bear the
transcription cost.
After receiving the written decision and findings of fact from the Harbor
Board, Marine Towing shall submit an amended record to the Court along
with any documents it wishes the Court to consider in support of the
appeal as permitted by M.R. Civ. P. 80B(e).
The clerk shall incorporate this Order into the docket by reference
pursuant to M.R. Civ. P. 79(a).
Dated at Portland, Maine this -.L.2.JJA- day of ~L.U::.l.6~~~
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Date Filed 06-08-07 CUMBERLAND Docket No. --=..::A_P_-..::..O. ::..7_-=-33=---~ -----,
County
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Action 80B ---==..c:....==--
APPEAL _
MARINE TOWING SERVICES INC BOARD OF HARBOR COMMISSIONERS PORT
OF PORTLAND
PORTLAND FIRE DEPARTMENT (PII)
Ys.
Plaintiff's Attorney Defendant's Attorney
STEVEN E COPE ESQ Mary E. Costigan Esq. (Board of Harbor
ANDREW J KULL ESQ 389 Congress street Carom Port of Port.
PO BOX 1398 Portland, Maine 04101
PORTLAND ME 04104
(207) 77 2-7491