# 5 CFR § 297.104: Types of records

> Federal · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/ecfr-5-297.104

## Section

- **Citation:** 5 CFR § 297.104
- **Heading:** Types of records
- **Jurisdiction:** Federal
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** September 22, 2026
- **Source:** Publisher's official text
- **Location:** Title 5—Administrative Personnel > CHAPTER I—OFFICE OF PERSONNEL MANAGEMENT > SUBCHAPTER B—CIVIL SERVICE REGULATIONS > PART 297—PRIVACY PROCEDURES FOR PERSONNEL RECORDS > Subpart A—General Provisions

## Text

The Office manages three generic types of personnel records systems:
(a) Internal systems of records are under the Office's physical control and are established and maintained by the Office solely on its own employees and, when appropriate, on others in contact with the Office regarding matters within its authority.
(b) Centralized systems of personnel records are physically established and maintained by the Office with regard to most current and former Federal employees and some applicants for Federal employment.
(c) Governmentwide systems of personnel records are maintained by the Office, and through Office delegations of authority, by Federal agencies with regard to their own employees or applicants for employment. Although they are Office records, they are in the physical custody of those agencies. Though in the physical custody of agencies, the Office retains authority under its record management authority and under the Privacy Act to decide appeals of initial agency determinations regarding access to and amendment of material in these systems.

## Nearby sections

- [5 CFR § 297.101 § 297.101 Purpose and scope.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.101.md)
- [5 CFR § 297.102 § 297.102 Definitions.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.102.md)
- [5 CFR § 297.103 § 297.103 Designations of authority by system manager.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.103.md)
- [5 CFR § 297.104 § 297.104 Types of records.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.104.md)
- [5 CFR § 297.105 § 297.105 Agency and Office responsibilities for systems of records and applicability of the regulations.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.105.md)
- [5 CFR § 297.106 § 297.106 Contact point for Privacy Act matters.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.106.md)
- [5 CFR § 297.201 § 297.201 General provisions.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.201.md)
- [5 CFR § 297.202 § 297.202 Methods of access.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.202.md)
- [5 CFR § 297.203 § 297.203 Access by the parent of a minor or by the legal guardian of an individual declared to be incompetent.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.203.md)
- [5 CFR § 297.204 § 297.204 Access by the representative of the data subject.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.204.md)
- [5 CFR § 297.205 § 297.205 Access to medical records.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.205.md)
- [5 CFR § 297.206 § 297.206 Fees charged by the Office.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.206.md)
- [5 CFR § 297.207 § 297.207 Denials of access and appeals with respect to such denials.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.207.md)
- [5 CFR § 297.208 § 297.208 Judicial review.](https://www.frixlaw.com/law-library/statutes/ecfr-5-297.208.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/ecfr-5-297.104. Check the current official text before relying on it. Not legal advice.