# 10 CFR § 1008.9: Action in response to a request for access: initial denial of access

> Federal · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.9

## Section

- **Citation:** 10 CFR § 1008.9
- **Heading:** Action in response to a request for access: initial denial of access
- **Jurisdiction:** Federal
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** September 22, 2026
- **Source:** Publisher's official text
- **Location:** Title 10—Energy > CHAPTER X—DEPARTMENT OF ENERGY (GENERAL PROVISIONS) > PART 1008—RECORDS MAINTAINED ON INDIVIDUALS (PRIVACY ACT) > Subpart B—Requests for Access or Amendment

## Text

(a) A request by an individual for information about or access to a record or information pertaining to that individual that is contained in a system of records may be denied only upon a determination by the appropriate System Manager, with the concurrence of the appropriate General Counsel, that:
(1) The record is subject to an exemption under § 1008.12;
(2) The record is information compiled in reasonable anticipation of a civil action or proceeding; or
(3) The individual has unreasonably failed to comply with the procedural requirements of this part.
(b) The Privacy Act Officer shall give written notice of the denial of a request of information about or access to records or information pertaining to the individual and contained in a system of records. Such written notice shall be sent by certified or registered mail, return receipt requested and shall include the following information:
(1) The System Manager's name and title;
(2) The reasons for the denial, including citation to the appropriate sections of the Privacy Act and this part; and
(3) Notification of the individual's right to appeal the denial pursuant to § 1008.11 and to administrative and judicial review under 5 U.S.C. 552a(g)(1)(B), as limited by 552a(g)(5).
(c) Nothing in this section shall:
(1) Require the furnishing of information or records that are not retrieved by the name or by some other identifying number, symbol or identifying particular of the individual making the request;
(2) Prevent a System Manager from waiving any exemption authorizing the denial of records, in accordance with § 1008.12.

## Nearby sections

- [10 CFR § 1008.1 § 1008.1 Purpose and scope.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.1.md)
- [10 CFR § 1008.2 § 1008.2 Definitions.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.2.md)
- [10 CFR § 1008.3 § 1008.3 Employee standards of conduct with regard to privacy.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.3.md)
- [10 CFR § 1008.4 § 1008.4 Procedures for identifying the individual making a request for access to or amendment of records.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.4.md)
- [10 CFR § 1008.5 § 1008.5 Effect of the Freedom of Information Act (FOIA).](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.5.md)
- [10 CFR § 1008.6 § 1008.6 Procedures for Privacy Act requests.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.6.md)
- [10 CFR § 1008.7 § 1008.7 Processing of requests.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.7.md)
- [10 CFR § 1008.8 § 1008.8 Action in response to a request for access: disclosure of requested information to subject individuals.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.8.md)
- [10 CFR § 1008.9 § 1008.9 Action in response to a request for access: initial denial of access.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.9.md)
- [10 CFR § 1008.10 § 1008.10 Action in response to a request for correction or amendment of records.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.10.md)
- [10 CFR § 1008.11 § 1008.11 Appeals of denials of requests pursuant to § 1008.6.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.11.md)
- [10 CFR § 1008.12 § 1008.12 Exemptions.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.12.md)
- [10 CFR § 1008.13 § 1008.13 Fees.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.13.md)
- [10 CFR § 1008.14 § 1008.14 Requests under false pretenses.](https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.14.md)

---

Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/ecfr-10-1008.9. Check the current official text before relying on it. Not legal advice.