# ORS § 192.105: 192.105 State Archivist authorization for state officials to dispose of records > Oregon · Statutes · In force URL: https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.105 ## Section - **Citation:** ORS § 192.105 - **Heading:** 192.105 State Archivist authorization for state officials to dispose of records - **Jurisdiction:** Oregon - **Kind:** Statutes - **Status:** In force - **Text as of:** August 14, 2026 - **Source:** Compiled text - **Location:** OR Code / Title 19 / Chapter 192 / Section 192.105 ## Text (1) Except as otherwise provided by law, the State Archivist may grant to public officials of the state or any political subdivision specific or continuing authorization for the retention or disposition of public records that are in their custody, after the records have been in existence for a specified period of time. In granting such authorization, the State Archivist shall consider the value of the public records for legal, administrative, fiscal, tribal cultural, historical or research purposes and shall establish rules for procedure for the retention or disposition of the public records. (2) Intentionally left blank —Ed. (a) The State Archivist shall provide instructions and forms for obtaining authorization. Upon receipt of an authorization or upon the effective date of the applicable rule, a state official who has public records in custody shall destroy or otherwise dispose of those records that are older than the specified period of retention established by the authorization or rule. An official of a local government may destroy such records if such destruction is consistent with the policy of the local government. No record of accounts or financial affairs subject to audit shall be destroyed until released for destruction by the responsible auditor or representative of the auditor. If federal funds are involved, records retention requirements of the United States Government must be observed. Each state agency and political subdivision shall designate a records officer to coordinate its records management program and to serve as liaison with the State Archivist. The county records officers for the purposes of ORS 192.001 (Policy concerning public records) , 192.050 (Copying records) , 192.060 (Indexing and filing copied records) , 192.105 (State Archivist authorization for state officials to dispose of records) , 192.130 (Disposition of valueless records in custody of State Archivist) , 357.825 (Acquisition and custody of public records) , 357.835 (Transfer of public records to State Archivist) and 357.875 (Access to public records) shall be those officers identified in ORS 205.110 (General powers and duties of county clerk) . The State Archivist shall require periodic reports from records officers about records management programs. The State Archivist may require state agency records designated as inactive by the State Archivist to be transferred to the State Records Center, pending the availability of space. (b) The State Archivist shall determine which parts of a public record are acceptable for admission to the State Records Center and may require the state agency or governing body to cause the unacceptable part to be removed before the record is submitted to the State Records Center. (3) Authorizations granted prior to January 1, 1978, by any state agency, the State Archivist, or any board of county commissioners, to state agencies, schools, school districts, soil and water conservation districts, or county officials and offices shall remain in effect until they are adopted or amended by the State Archivist. (4) This section does not apply to legislative records, as defined in ORS 171.410 (“Legislative record” defined for ORS 171.410 to 171.430) . [1953 c.224 §1; 1961 c.160 §10; subsection (3) enacted as 1961 c.150 §5; 1971 c.508 §1; 1977 c.146 §1; 1991 c.671 §6; 1993 c.660 §1; 1999 c.59 §43; 2003 c.255 §1; 2003 c.803 §10; 2023 c.35 §5] Source: Section 192.105 — State Archivist authorization for state officials to dispose of records; legislative records excepted; local government policy on disposing of public records; limitations; records officer; standards for State Records Center , https://www.­oregonlegislature.­gov/bills_laws/ors/ors192.­html (accessed May 26, 2025). ## Nearby sections - [ORS § 192.001 192.001 Policy concerning public records](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.001.md) - [ORS § 192.005 192.005 Definitions for ORS 192.005 to 192.170](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.005.md) - [ORS § 192.015 192.015 Secretary of State as public records administrator](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.015.md) - [ORS § 192.018 192.018 Written policies on use, retention and ownership of public records](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.018.md) - [ORS § 192.040 192.040 Making, filing and recording records by photocopying](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.040.md) - [ORS § 192.050 192.050 Copying records](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.050.md) - [ORS § 192.060 192.060 Indexing and filing copied records](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.060.md) - [ORS § 192.070 192.070 Duplicate rolls of microfilm required](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.070.md) - [ORS § 192.072 192.072 State Archivist performing microfilm services for public body](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.072.md) - [ORS § 192.105 192.105 State Archivist authorization for state officials to dispose of records](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.105.md) - [ORS § 192.108 192.108 Retention schedules](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.108.md) - [ORS § 192.130 192.130 Disposition of valueless records in custody of State Archivist](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.130.md) - [ORS § 192.170 192.170 Disposition of materials without authorization](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.170.md) - [ORS § 192.173 192.173 Records and reports required by law to be in English](https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.173.md) --- Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_OR_T19_C192_S192.105. Check the current official text before relying on it. Not legal advice.