# Ohio Admin. Code 5120-9-04: Rule 5120-9-04. Appropriate supervision, discrimination and racial issues > Ohio · Regulations · In force URL: https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_04 ## Section - **Citation:** Ohio Admin. Code 5120-9-04 - **Heading:** Rule 5120-9-04. Appropriate supervision, discrimination and racial issues - **Jurisdiction:** Ohio - **Kind:** Regulations - **Status:** In force - **Text as of:** August 14, 2026 - **Source:** Compiled text - **Location:** Ohio Administrative Code / Agency 5120 / Chapter 5120-9 / Rule 5120-9-04 ## Text 111.15 (A) Discrimination with regards to supervision and administrative actions against any inmate or group of inmates, on the basis of race, color, religion, gender, sexual orientation, disability, age or national origin, by any staff member, or by any group or individual representing the department is strictly prohibited. Any substantiated acts of discrimination on the part of staff will be addressed through the employee disciplinary process, which may include such sanctions as suspension or removal. (B) As used herein, the term "inappropriate supervision" means any continuous method of annoying or needlessly harassing an inmate or group of inmates, including, but not limited to, abusive language, racial/sexual derogatory slurs, and the writing of inmate conduct reports strictly as a means of harassment. A single incident may, due to its severity or egregiousness, be considered inappropriate supervision for purposes of this rule. (C) To provide a monitoring mechanism to ensure conduct reports are not being issued strictly for harassment purposes the department of rehabilitation and correction shall keep a record of conduct reports written by each staff member. The record shall include a copy of the conduct report and its disposition. (D) Inmates may always address issues of alleged discrimination, including inappropriate supervision by utilizing the inmate grievance procedures in accordance with rule 5120-9-31 of the Administrative Code. (E) Notwithstanding paragraph (D) of this rule, when any staff member receives an inmate complaint that appears to allege inappropriate supervision as defined by this rule, the staff member shall immediately forward the complaint to the inspector of institutional services for review. (F) If after review the inspector of institutional services determines the complaint to constitute a possible violation of appropriate supervision the following procedure shall apply: (1) The inspector of institutional services shall promptly interview the inmate who wrote the complaint the staff member shall immediately forward the complaint to the inspector of institutional services for review. (F) If after review the inspector of institutional services determines the complaint to constitute a possible violation of appropriate supervision the following procedure shall apply: (1) The inspector of institutional services shall promptly interview the inmate who wrote the complaint. The inmate shall at this time be advised of the availability of the inmate grievance procedures if the inmate wishes to pursue the complaint on his own behalf. (2) Regardless of the inmate's decision whether or not to utilize the inmate grievance procedures, if the inspector of institutional services, based on his interview with the inmate, finds that the inmate's complaint may have merit, the inspector of institutional services will conduct further investigation, including conducting interviews of the staff member(s) involved, potential or identified witnesses, and anyone else the inspector of institutional services feels may have relevant testimony to give, and video footage to include body worn camera footage. If relevant to the complaint, the inspector of institutional services shall review the staff member's conduct report writing record. (3) After the inspector of institutional services has completed the investigation, the inspector of institutional services shall then make a conclusion as to whether or not the supervision of the staff member was appropriate. If the inspector determines the supervision was inappropriate, the inspector will write a report to the managing officer that will include the incarcerated adult's original complaint, the inspector of institutional services' finding of fact, and the evidence upon which the finding is based rvices shall then make a conclusion as to whether or not the supervision of the staff member was appropriate. If the inspector determines the supervision was inappropriate, the inspector will write a report to the managing officer that will include the incarcerated adult's original complaint, the inspector of institutional services' finding of fact, and the evidence upon which the finding is based. In cases where the inmate has filed a grievance, the inspector of institutional services will also provide the inmate with a disposition to the grievance, which will include the inspector of institutional services' findings, consistent with rule 5120-9-31 of the Administrative Code. The inspector's report to the managing officer shall also serve as the administrative investigation into conduct which may be in violation of departmental policies procedures and/or rules. The inspector's report may be used to support employee disciplinary actions. (4) The managing officer may order additional investigation, if the managing officer deems necessary. At the point the managing officer decides the incident has been thoroughly investigated, the managing officer will take any appropriate action necessary. (5) A copy of all documents related to the complaint and investigation, including the report to the managing officer and the managing officer's response, if any, shall be maintained by the inspector of institutional services in accordance with the established and applicable record retention schedule. (G) All employee orientation and in-service training and staff development will include extensive programs in interpersonal communications and human relations, including appropriate supervision and cultural sensitivity. (H) So far as reasonably possible, and consistent with all other applicable constitutional and statutory requirements, institutional programs and work assignments should closely reflect the racial composition of the institution's inmate population lopment will include extensive programs in interpersonal communications and human relations, including appropriate supervision and cultural sensitivity. (H) So far as reasonably possible, and consistent with all other applicable constitutional and statutory requirements, institutional programs and work assignments should closely reflect the racial composition of the institution's inmate population. Last updated July 1, 2024 at 4:28 PM Supplemental Information Authorized By: 5120.01 Amplifies: 5120.05 1/18/2029 7/18/1997 ## Nearby sections - [Ohio Admin. Code 5120-9-01 Rule 5120-9-01. Use of force](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_01.md) - [Ohio Admin. Code 5120-9-02 Rule 5120-9-02. Use of force report and investigations](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_02.md) - [Ohio Admin. Code 5120-9-03 Rule 5120-9-03. Inmate complaints of use of force where no use of force report has been made](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_03.md) - [Ohio Admin. Code 5120-9-04 Rule 5120-9-04. Appropriate supervision, discrimination and racial issues](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_04.md) - [Ohio Admin. Code 5120-9-05 Rule 5120-9-05. Immobilizing restraints for security or administrative purposes](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_05.md) - [Ohio Admin. Code 5120-9-06 Rule 5120-9-06. Inmate rules of conduct](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_06.md) - [Ohio Admin. Code 5120-9-07 Rule 5120-9-07. Conduct report and hearing officer procedures](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_07.md) - [Ohio Admin. Code 5120-9-08 Rule 5120-9-08. Disciplinary procedures for violations of inmate rules of conduct before the rules infraction board](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_08.md) - [Ohio Admin. Code 5120-9-09 Rule 5120-9-09. Limited privilege housing assignments](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_09.md) - [Ohio Admin. Code 5120-9-10 Rule 5120-9-10. Restrictive housing assignments](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_10.md) - [Ohio Admin. Code 5120-9-11 Rule 5120-9-11. Placement in a limited privilege or restrictive housing assignment pending investigation](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_11.md) - [Ohio Admin. Code 5120-9-11.1 Rule 5120-9-11.1. Lockdown](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_11_1.md) - [Ohio Admin. Code 5120-9-12 Rule 5120-9-12. Inmates sentenced to death](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_12.md) - [Ohio Admin. Code 5120-9-16 Rule 5120-9-16. News media visits](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_16.md) --- Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_5120_9_04. Check the current official text before relying on it. Not legal advice.