# Ohio Admin. Code 4123-16-06: Rule 4123-16-06. Maintenance of personal information which is accurate, relevant, timely and complete

> Ohio · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_06

## Section

- **Citation:** Ohio Admin. Code 4123-16-06
- **Heading:** Rule 4123-16-06. Maintenance of personal information which is accurate, relevant, timely and complete
- **Jurisdiction:** Ohio
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Ohio Administrative Code / Agency 4123 / Chapter 4123-16 / Rule 4123-16-06

## Text

119.03 (A) Employees who use a personal information system shall monitor the contents of the records and report to the privacy officer the existence of personal information which appears inaccurate, irrelevant, untimely or incomplete. (B) The privacy officer shall keep a record of the reported incidence of error in each personal information system. If it appears the reported errors are characteristic of the system as a whole, the privacy officer shall establish procedures to correct existing records and record-keeping methods. (C) In order to maintain personal information which is accurate, relevant, timely and complete, employees of the bureau shall: (1) Verify the accuracy of personal information which does not appear reasonable or is doubtful, vague, or inconsistent. (2) Correct inaccurate personal information. (3) Limit the collection and maintenance of subjective personal information to only that information which is required to accomplish the purpose of the system and, when feasible, verify such information. (4) When feasible, collect personal information from the data subject rather than a third-party source or verify with the data subject information provided by a third party. (5) Not include in, or allow to remain in, a personal information system personal information known to be inaccurate, untimely, unnecessary, or irrelevant. (6) Update personal information systems which provide an historical account or for which an outcome is anticipated. (7) Make no determination based on personal information in a personal information system if the data is known or suspected to be incomplete. Last updated May 31, 2023 at 11:56 AM Supplemental Information Authorized By: 4121.12 , 4121.121 Amplifies: 1347.05 5/1/2027 3/15/1982

## Nearby sections

- [Ohio Admin. Code 4123-16-01 Rule 4123-16-01. Definitions](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_01.md)
- [Ohio Admin. Code 4123-16-02 Rule 4123-16-02. Personal information systems](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_02.md)
- [Ohio Admin. Code 4123-16-03 Rule 4123-16-03. Privacy officer](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_03.md)
- [Ohio Admin. Code 4123-16-05 Rule 4123-16-05. Collection, maintenance and use of only personal information which is necessary and relevant](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_05.md)
- [Ohio Admin. Code 4123-16-06 Rule 4123-16-06. Maintenance of personal information which is accurate, relevant, timely and complete](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_06.md)
- [Ohio Admin. Code 4123-16-07 Rule 4123-16-07. Notice to persons asked to supply personal information](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_07.md)
- [Ohio Admin. Code 4123-16-08 Rule 4123-16-08. Data subject's right to inspect personal information](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_08.md)
- [Ohio Admin. Code 4123-16-09 Rule 4123-16-09. Investigation of data subject's dispute of the accuracy, relevance, timeliness or completeness of personal information](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_09.md)
- [Ohio Admin. Code 4123-16-10 Rule 4123-16-10. Participation in interconnected or combined systems](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_10.md)
- [Ohio Admin. Code 4123-16-11 Rule 4123-16-11. Security precautions](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_11.md)
- [Ohio Admin. Code 4123-16-12 Rule 4123-16-12. Privacy instruction for department employees](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_12.md)
- [Ohio Admin. Code 4123-16-13 Rule 4123-16-13. Disciplinary measures](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_13.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_06. Check the current official text before relying on it. Not legal advice.