# Ohio Admin. Code 4123-16-02: Rule 4123-16-02. Personal information systems

> Ohio · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_02

## Section

- **Citation:** Ohio Admin. Code 4123-16-02
- **Heading:** Rule 4123-16-02. Personal information systems
- **Jurisdiction:** Ohio
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Ohio Administrative Code / Agency 4123 / Chapter 4123-16 / Rule 4123-16-02

## Text

119.03 (A) Chapter 4123-16 of the Administrative Code shall apply to all personal information systems maintained by the bureau unless exempted in paragraph (C) or (D) of this rule. (B) The bureau maintains a personal information system which it deposits or stores in a record center or stores in or has processed by a data center. The bureau does not maintain a personal information system belonging to another state agency, which is stored in or processed by the state data center. (C) The following types of personal information systems are exempted from the provisions of Chapter 1347. of the Revised Code, and Chapter 4123-16 of the Administrative Code. (1) Collected archival records in the custody of or administered under the authority of the Ohio history connection: (2) Published directories: (3) Reference materials; (4) Newsletters; or (5) Routine information that is maintained for the purpose of internal office administration, the use of which would not adversely affect a person. (D) Personal information systems that are comprised of investigatory material compiled for law enforcement purposes are exempt from the provisions of Chapter 1347. of the Revised Code, and Chapters 123:3-1 and 4123-16 of the Administrative Code. Last updated May 31, 2023 at 11:55 AM Supplemental Information Authorized By: 4121.12 , 4121.121 Amplifies: 1347.04 , 1347.071 5/1/2027 3/15/1982, 10/14/2002

## Nearby sections

- [Ohio Admin. Code 4123-16-01 Rule 4123-16-01. Definitions](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_01.md)
- [Ohio Admin. Code 4123-16-02 Rule 4123-16-02. Personal information systems](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_02.md)
- [Ohio Admin. Code 4123-16-03 Rule 4123-16-03. Privacy officer](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_03.md)
- [Ohio Admin. Code 4123-16-05 Rule 4123-16-05. Collection, maintenance and use of only personal information which is necessary and relevant](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_05.md)
- [Ohio Admin. Code 4123-16-06 Rule 4123-16-06. Maintenance of personal information which is accurate, relevant, timely and complete](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_06.md)
- [Ohio Admin. Code 4123-16-07 Rule 4123-16-07. Notice to persons asked to supply personal information](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_07.md)
- [Ohio Admin. Code 4123-16-08 Rule 4123-16-08. Data subject's right to inspect personal information](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_08.md)
- [Ohio Admin. Code 4123-16-09 Rule 4123-16-09. Investigation of data subject's dispute of the accuracy, relevance, timeliness or completeness of personal information](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_09.md)
- [Ohio Admin. Code 4123-16-10 Rule 4123-16-10. Participation in interconnected or combined systems](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_10.md)
- [Ohio Admin. Code 4123-16-11 Rule 4123-16-11. Security precautions](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_11.md)
- [Ohio Admin. Code 4123-16-12 Rule 4123-16-12. Privacy instruction for department employees](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_12.md)
- [Ohio Admin. Code 4123-16-13 Rule 4123-16-13. Disciplinary measures](https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_13.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_OH_ADC_4123_16_02. Check the current official text before relying on it. Not legal advice.