# Minn. R. 9503.0125: CHILDREN'S RECORDS

> Minnesota · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0125

## Section

- **Citation:** Minn. R. 9503.0125
- **Heading:** CHILDREN'S RECORDS
- **Jurisdiction:** Minnesota
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Minnesota Administrative Rules / DEPARTMENT OF HUMAN SERVICES / Chapter 9503 / Part 9503.0125

## Text

At the time of enrollment in the center, the license holder must ensure that a record is maintained on each child. The record must contain: A. the child's full name, birthdate, and current home address; B. the name, address, and telephone number of the child's parent; C. instructions on how the parent can be reached when the child is attending the center; D. the names and telephone numbers of any persons authorized to take the child from the center; E. the names, addresses, and telephone numbers of the child's source of regular medical and dental care and the source of medical and dental care to be used in case of an emergency; F. the names, addresses, and telephone numbers of two persons to be contacted if a parent cannot be reached in an emergency or when there is an injury requiring medical attention; G. the health form and immunization information required by part 9503.0140 ; H. written authorization for the license holder to act in an emergency, or when a parent cannot be reached or is delayed; I. the hours and days of the week the child will attend the center; J. for children age six weeks to 36 months, a description of the child's eating, sleeping, toileting, and communication habits, and effective methods for comforting the child; K. documentation of any dietary or medical needs of the child; L. documentation of any individual child care program needs for the child; and M. the date of parent conferences and a summary of the information provided to the parent at the conference. The license holder shall not disclose a child's record to any person other than the child, the child's parent or guardian, the child's legal representative, employees of the license holder, and the commissioner unless the child's parent or guardian has given written consent or as otherwise required by law.

## Nearby sections

- [Minn. R. 9503.0005 DEFINITIONS](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0005.md)
- [Minn. R. 9503.0010 APPLICABILITY](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0010.md)
- [Minn. R. 9503.0015 OPTIONS FOR CHILD CARE PROGRAMS](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0015.md)
- [Minn. R. 9503.0030 QUALIFICATIONS OF APPLICANT AND STAFF](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0030.md)
- [Minn. R. 9503.0031 DIRECTORS](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0031.md)
- [Minn. R. 9503.0032 TEACHERS](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0032.md)
- [Minn. R. 9503.0033 ASSISTANT TEACHERS](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0033.md)
- [Minn. R. 9503.0034 AIDES, VOLUNTEERS, SUBSTITUTES](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0034.md)
- [Minn. R. 9503.0040 STAFF RATIOS AND GROUP SIZE](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0040.md)
- [Minn. R. 9503.0045 CHILD CARE PROGRAM PLAN](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0045.md)
- [Minn. R. 9503.0050 NAPS AND REST](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0050.md)
- [Minn. R. 9503.0055 BEHAVIOR GUIDANCE](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0055.md)
- [Minn. R. 9503.0060 FURNISHINGS, EQUIPMENT, MATERIALS, AND SUPPLIES](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0060.md)
- [Minn. R. 9503.0065 CHILD CARE FOR CHILDREN WITH SPECIAL NEEDS](https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0065.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_MN_ADR_9503_0125. Check the current official text before relying on it. Not legal advice.