# 18-691 Ch. 5: Ch. 5: Rules for the Certification of Cannabis Testing Facilities

> Maine · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_5

## Section

- **Citation:** 18-691 Ch. 5
- **Heading:** Ch. 5: Rules for the Certification of Cannabis Testing Facilities
- **Jurisdiction:** Maine
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Code of Maine Rules / 18-691 Office of Cannabis Policy / Ch. 5

## Text

§ 1 - Cannabis Testing Facility Certification Program Established.
(1) Statutory Authority
(2) Department Authority
(3) Communication with DAFS and/or DHHS
(4) Definitions
§ 2 - General CDC Certification and ISO/IEC 17025: 2017 Accreditation Requirements Prior to Issuance of a Cannabis Testing Facility License.
(1) Certification of Cannabis Testing Facility Required Prior to Issuance of a Full Active or Provisional Active License
(2) ISO/IEC 17025:2017 or most recent version Accreditation Requirements for CDC Cannabis Testing Facility Certification
§ 3 - Certification of Testing Facilities.
(1) Certification Required
(2) Quality Assurance Program and Manual
(3) Standard Operating Procedures (SOPs)
(4) Proficiency Testing
(5) Conducting Annual Internal Audit
§ 4 - Required Cannabis Testing Facility Personnel, Training and Supervision.
(1) Required Personnel
(2) Verification and Maintenance of Personnel Documentation
(3) Personnel Training and Supervision
§ 5 - Samples for Testing and Research.
(1) Samples for Mandatory Testing or Research and Development
(2) Protocols for Acceptance of Samples Collected by Licensees or Other Qualified Persons
(3) Chain of Custody and Document Control Requirements
(4) Sample Rejection
(5) Sample Collection
(6) Sample Preparation and Testing
(7) Instrument Failures
§ 6 - Testing of Cannabis and Cannabis Products	.
(1) Mandatory Testing Required
(2) Mandatory Testing and Additional Analysis
(3) Testing Methodology
(4) Validation of Non-Standard Test Methods or Technologies and Modified Standard Test Methods or Technologies
(5) Certificate of Analysis
(6) Cannabinoids
(7) Residual Solvents and Processing Chemicals
(8) Residual Pesticides and Growth Regulators
(9) Heavy Metals
(10) Microbiological Impurities
(11) Water Activity
(12) Visual Inspection for Filth and Foreign Material
(13) Terpenes
(14) Quality Control
§ 7 - Recordkeeping Requirements.
(1) Recordkeeping Requirements
(2) Data Package Requests
(3) Electronic Data
§ 8 - Waste Disposal Plan.
annabinoids
(7) Residual Solvents and Processing Chemicals
(8) Residual Pesticides and Growth Regulators
(9) Heavy Metals
(10) Microbiological Impurities
(11) Water Activity
(12) Visual Inspection for Filth and Foreign Material
(13) Terpenes
(14) Quality Control
§ 7 - Recordkeeping Requirements.
(1) Recordkeeping Requirements
(2) Data Package Requests
(3) Electronic Data
§ 8 - Waste Disposal Plan.
(1) Waste Disposal SOP required
§ 9 - Changes to Cannabis Testing Facility Operations.
(1) Post-Certification Change Notification
§ 10 - Denial, Suspension, Limitation or Revocation of Certification by the CDC.
(1) Denial, Suspension or Revocation of Provisional Certification
(2) Denial, Suspension or Revocation of Certification
§ 11 - Certification Fees for Testing Facilities.
(1) CDC Certification Fees
(2) Payment of Certification Fees Required Prior to Full Active or Provisional Active Licensure
Chapter 5 – Rules for the Certification of Cannabis Testing Facilities
General
This rule is promulgated to establish the requirements for certification by the Maine Center for Disease Control and Prevention of cannabis testing facilities licensed under Maine’s Adult Use Cannabis Program administered by the Office of Cannabis Policy, Department of Administrative and Financial Services, in order to mitigate potential threat to public health and safety by establishing minimum standards and procedures for the operation of cannabis testing facilities to provide information to consumers of adult use cannabis and cannabis for medical use. This rule, along with the Rules for the Administration of the Adult Use Cannabis Program, 18-691 CMR, ch. 10, Rules for the Licensure of Adult Use Cannabis Establishments, 18-691 CMR, ch. 20, the Compliance Rules for Adult Use Cannabis Establishments, 18-691 CMR, ch. 30, the Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40 collectively are known as “the rules governing the adult use cannabis program”
ith the Rules for the Administration of the Adult Use Cannabis Program, 18-691 CMR, ch. 10, Rules for the Licensure of Adult Use Cannabis Establishments, 18-691 CMR, ch. 20, the Compliance Rules for Adult Use Cannabis Establishments, 18-691 CMR, ch. 30, the Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40 collectively are known as “the rules governing the adult use cannabis program”.
The activities described in this rule may be considered a violation of federal law. Persons cultivating, manufacturing, testing, selling, purchasing or otherwise receiving adult use cannabis or cannabis for medical use, or cannabis products derived from the same, may be subject to federal sanctions for what may otherwise be considered authorized conduct in the State of Maine, and compliance with this rule does not exempt licensees, their employees or customers from possible federal prosecution. Neither the Department of Administrative and Financial Services nor the Department of Health and Human Services is responsible for the actions of licensed and/or certified cannabis testing facilities under this rule.
§ 1 - Cannabis Testing Facility Certification Program Established.
(1) Statutory Authority. The Department of Administrative and Financial Services (referred to heretofore as DAFS), acting through its Office of Cannabis Policy (referred to heretofore as OCP), has promulgated the following rule in accordance with the statutory authority provided in 28-B MRS §104-C, in order to mitigate potential threat to public health and safety for the purpose of implementing, administering and enforcing the provisions of 28-B MRS, chapter 1. The Department of Health and Human Services (referred to heretofore as DHHS), acting through its Center for Disease Control and Prevention (referred to heretofore as the CDC) shall implement the certification program described herein in accordance with the statutory authority provided in 22 MRS § 569.
r the purpose of implementing, administering and enforcing the provisions of 28-B MRS, chapter 1. The Department of Health and Human Services (referred to heretofore as DHHS), acting through its Center for Disease Control and Prevention (referred to heretofore as the CDC) shall implement the certification program described herein in accordance with the statutory authority provided in 22 MRS § 569.
(2) Department Authority. DAFS and DHHS, through the CDC, may enforce this rule and any relevant provisions of Titles 4, 5, 22 and 28-B, and any other general statutes, laws, executive orders or subsequently passed legislation. DAFS shall set licensing fees in accordance with 28-B MRS § 207, and CDC shall set certification and technology fees in accordance with 22 MRS § 569. DAFS, DHHS or an agent thereof shall have the authority to inspect, during operating hours, times of apparent activity or any other reasonable time, any cannabis testing facility, including vehicles used to transport cannabis or cannabis products to a cannabis testing facility. Approval by the CDC of the plans, standard operating procedures, financial and business arrangements or other documents and information provided for certification by the CDC during the certification process does not constitute approval by DAFS for the purposes of licensure pursuant to the rules governing the adult use cannabis program.
(3) Communication with DAFS and/or DHHS.
(A) Written Communications. If an applicant or licensee is required to or elects to submit anything in writing to DAFS or DHHS, unless otherwise prescribed by DAFS or DHHS, the applicant or licensee may submit the writing to DAFS or DHHS via:
(1) Mail;
(2) In-person delivery;
(3) Facsimile; or
(4) E-mail.
(B) Submission Deadline. If a written notification must be submitted by a deadline it must be received by DAFS or DHHS, regardless of method used to submit the writing, by 5 p.m. Eastern Time.
writing to DAFS or DHHS, unless otherwise prescribed by DAFS or DHHS, the applicant or licensee may submit the writing to DAFS or DHHS via:
(1) Mail;
(2) In-person delivery;
(3) Facsimile; or
(4) E-mail.
(B) Submission Deadline. If a written notification must be submitted by a deadline it must be received by DAFS or DHHS, regardless of method used to submit the writing, by 5 p.m. Eastern Time.
(4) Definitions.
Aw means the water activity, which is the partial vapor pressure of water in a substance divided by the standard state partial vapor pressure of water. It is a measure of the quantity of water in a product that is available, and therefore capable of, supporting bacteria, yeasts and fungi.
Acceptance criteria means the specified limits placed on characteristics of an item, process or service that are used to determine data quality as defined in methods, rules or regulations.
Accredited means to be recognized as conforming to standards ISO/IEC 17025:2017 (or most recent version) for cannabis testing facilities, by an International Laboratory Accreditation Cooperation signatory Accreditation Body (ILAC); or ISO/IEC 17043:2023 (or most recent version) for proficiency testing bodies by an ILAC signatory accreditation body.
Accredited college or university is a college or university accredited by a regional or national accrediting agency recognized by the United States Department of Education.
Accuracy means the degree of agreement between an observed value and an accepted reference value. Accuracy includes a combination of random error (precision) and systematic error (bias) components that are a result of sampling and analytical operations; a data quality indicator.
Action level is the threshold value for determining whether a sample passes or fails an analytical test.
Adult use cannabis means cannabis cultivated, manufactured, distributed or sold by a cannabis establishment.
Adult use cannabis product means a cannabis product that is manufactured, distributed or sold by a cannabis establishment
of sampling and analytical operations; a data quality indicator.
Action level is the threshold value for determining whether a sample passes or fails an analytical test.
Adult use cannabis means cannabis cultivated, manufactured, distributed or sold by a cannabis establishment.
Adult use cannabis product means a cannabis product that is manufactured, distributed or sold by a cannabis establishment.
Aliquot is a portion of a sample that is used in an analysis performed by a testing facility.
Analyst means the designated individual who tests the samples by performing the “hands-on” analytical methods and associated techniques. The analyst is responsible for applying required testing facility practices and other pertinent quality controls to meet the required level of quality.
Analyte is a chemical, compound, element, bacteria, yeast, fungus or toxin that is identified or measured.
Analytical batch means a group of samples that is prepared and/or analyzed together with the same process and personnel, using the same lot(s) of reagents.
Analytical method is a technique used qualitatively or quantitatively to determine the composition of a sample or a microbial contamination of a sample.
AOAC International means Association of Official Agricultural Chemists International, a non-profit scientific association that creates, validates and publishes reliable analytical test methods.
Apparent activity means any sight, sound, smell or other indication that persons are present at a cannabis establishment.
Applicant means a person who submits to certification by the Maine CDC as part of an application for a license to operate a cannabis testing facility issued by OCP.
Approved proficiency testing provider means a provider of proficiency testing samples whom the certification officer has deemed to meet the requirements of this rule
ther indication that persons are present at a cannabis establishment.
Applicant means a person who submits to certification by the Maine CDC as part of an application for a license to operate a cannabis testing facility issued by OCP.
Approved proficiency testing provider means a provider of proficiency testing samples whom the certification officer has deemed to meet the requirements of this rule.
Assessment means the evaluation process used to measure or establish the performance effectiveness and conformance of a testing facility and/or its systems to defined criteria and standards and requirements of testing facility certification.
Audit means a systematic and independent examination of facilities, equipment, personnel, training, procedures, record-keeping, data validation, data management and reporting aspects of a system to determine whether quality assurance, quality control and technical activities are being conducted as planned. An audit is conducted to determine whether these activities will effectively achieve quality objectives.
Batch means:
(1) A harvest batch; or
(2) A production batch.
Batch number means a distinct group of numbers, letters or symbols, or any combination thereof, assigned to a specific batch of adult use cannabis by a cultivation facility, sample collector, testing facility, or a cannabis store or to a specific batch of adult use cannabis or adult use cannabis products by a products manufacturing facility, sample collector, testing facility or a cannabis store.
Best Practices Guide means the Best Practices for the Sampling of Adult Use Cannabis, published by the Department, incorporated by reference in Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40. All licensees and any employee of a licensee collecting samples of cannabis, cannabis concentrate, or cannabis products for mandatory testing must collect samples in accordance with the best practices described in the guide
st Practices for the Sampling of Adult Use Cannabis, published by the Department, incorporated by reference in Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40. All licensees and any employee of a licensee collecting samples of cannabis, cannabis concentrate, or cannabis products for mandatory testing must collect samples in accordance with the best practices described in the guide.
Bias means the systematic or persistent distortion of a measurement process, which causes errors in one direction, resulting in the expected sample measurement being different from the sample’s true value.
Calibration means a set of operations that establish, under specified conditions, the relationship between values of quantities indicated by a measuring instrument or measuring system or values represented by a material measure or a reference material, and the corresponding values realized by standards.
(1) In calibration of support equipment, the values realized by standards are established using reference standards that are traceable to the International System of Units (SI).
(2) In calibration, per methods, the values realized by standards are typically established using reference materials that are either purchased by the testing facility with a certificate of analysis or purity or prepared by the testing facility using support equipment that has been calibrated or verified to meet specifications.
Calibration curve means the mathematical relationship between the known values, such as concentrations, of a series of calibration standards and their instrument response.
Calibration standard means a substance or reference material used for calibration.
Cannabinoid is a chemical compound that is unique to, and derived from, cannabis.
Cannabis means the leaves, stems, flowers and seeds of a cannabis plant, whether growing or not. “Cannabis” includes cannabis concentrate, except where context indicates otherwise, but does not include hemp as defined in 7 MRS §2231, or a cannabis product
means a substance or reference material used for calibration.
Cannabinoid is a chemical compound that is unique to, and derived from, cannabis.
Cannabis means the leaves, stems, flowers and seeds of a cannabis plant, whether growing or not. “Cannabis” includes cannabis concentrate, except where context indicates otherwise, but does not include hemp as defined in 7 MRS §2231, or a cannabis product.
Cannabis concentrate means the resin extracted from any part of a cannabis plant and every compound, manufacture, salt, derivative, mixture or preparation from such resin, including, but not limited to hashish. In determining the weight of a cannabis concentrate in a cannabis product, the weight of any other ingredient combined with cannabis or cannabis concentrate to prepare the cannabis product may not be included.
Cannabis flower means the pistillate reproductive organs of a mature cannabis plant, whether processed or unprocessed, including the flowers and buds of the plant. Cannabis flower does not include cannabis trim or whole mature cannabis plants.
Cannabis plant means all species of the plant genus cannabis. Including but not limited to a mother plant, a mature cannabis plant, an immature cannabis plant or a seedling, but it does not include a cannabis product or “hemp” as defined in 7 MRS § 2231.
Cannabis product means a product composed of cannabis or cannabis concentrate and other ingredients that is intended for use or consumption. “Cannabis product” includes without limitation an edible cannabis product, a cannabis ointment and a cannabis tincture. Cannabis product does not include cannabis concentrate.
Cannabis store has the same meaning as defined in the Rules for the Administration of the Adult Use Cannabis Program, 18-691 CMR ch. 10.
Cannabis testing facility means an entity licensed according to Title 28-B, including those also registered as cannabis testing facilities in accordance with Title 22, ch
is ointment and a cannabis tincture. Cannabis product does not include cannabis concentrate.
Cannabis store has the same meaning as defined in the Rules for the Administration of the Adult Use Cannabis Program, 18-691 CMR ch. 10.
Cannabis testing facility means an entity licensed according to Title 28-B, including those also registered as cannabis testing facilities in accordance with Title 22, ch. 558-C to test cannabis, cannabis products and other substances for research and development and to analyze contaminants in and the potency and cannabinoid profile of samples in an approved location.
Cannabis trim means any part of a cannabis plant, whether processed or unprocessed, that is not cannabis flower or a cannabis seed.
Cannabis waste means cannabis, cannabis plants or cannabis products that are unfit for retail sale for reasons including without limitation failed mandatory testing, expired products or crop failure.
CAS number is the unique numerical identifier assigned to every chemical substance by Chemical Abstracts Service (CAS).
CBD is cannabidiol, CAS number 13956-29-1.
CBDA is cannabidiolic acid, CAS number 1244-58-2.
Certificate of analysis means the report prepared for the requester and OCP about the analytical testing performed and results obtained by the testing facility.
Certification means the process by which an agency or organization evaluates and recognizes a testing facility as meeting certain predetermined qualifications or standards, thereby certifying the testing facility. The Department of Health and Human Services is responsible for certification of all testing facilities.
Certification officer means the person designated by the Department of Health and Human Services to manage certification of testing facilities.
Certified reference material means reference material, accompanied by a certificate, having a value, measurement of uncertainty and stated metrological traceability chain to a national metrology institute
nsible for certification of all testing facilities.
Certification officer means the person designated by the Department of Health and Human Services to manage certification of testing facilities.
Certified reference material means reference material, accompanied by a certificate, having a value, measurement of uncertainty and stated metrological traceability chain to a national metrology institute.
Chain of custody form means a record, either paper-based or electronic, that documents the possession of the samples at the time of receipt by the cannabis testing facility, in accordance with chain of custody protocol prescribed by the cannabis testing facility. This record, at a minimum, must include the sample location, the number and types of containers, the mode of collection, the authorized individual who collected the sample, the date and time of collection, preservation and requested analyses.
Chain of custody protocols means the procedures developed and employed by the cannabis testing facility to record the possession of samples from the time of sampling through the retention time specified by the client or program. These procedures are performed at the special request of the client and include the use of a chain of custody form that documents the collection, transport and receipt of compliance samples by the cannabis testing facility. In addition, these protocols document all handling of the samples within the cannabis testing facility and, if applicable, by the sample collector or self-sampler.
Colony forming unit (CFU) means a unit of measurement of estimated number of bacteria or fungal cells in a sample.
Contaminant means an unacceptable level of an unwanted or objectionable substance, toxin, pollution or foreign material that causes impurity in a product. Contaminants include, but are not limited to, pesticides, microbiology, filth, heavy metals and residual chemical solvents
ampler.
Colony forming unit (CFU) means a unit of measurement of estimated number of bacteria or fungal cells in a sample.
Contaminant means an unacceptable level of an unwanted or objectionable substance, toxin, pollution or foreign material that causes impurity in a product. Contaminants include, but are not limited to, pesticides, microbiology, filth, heavy metals and residual chemical solvents.
Corrective action means an action taken by the cannabis testing facility to eliminate or correct the causes of an existing nonconformance to prevent the recurrence of the nonconformance.
Corrective action plan means a report, including specific corrective actions and a specific date of completion, generated in response to deficiencies or findings of non-compliance.
Cultivar means a specific variety of cannabis produced by selective breeding. Also commonly referred to as a “strain” of cannabis.
Cultivation facility has the same meaning as defined in the Rules for the Administration of the Adult Use Cannabis Program, 18-691 CMR ch. 10.
Cultivator means a cultivation facility licensed under 28-B MRS, Chapter 1 or a qualifying patient, exempt caregiver, registered caregiver or registered dispensary that is authorized under 22 MRS, chapter 558-C to cultivate cannabis.
Deficiency means a failure of the testing facility to meet any one of the requirements in this rule.
Demonstration of capability means a procedure to establish the ability of the analyst to generate acceptably accurate and precise analytical results.
Department of Administrative and Financial Services (DAFS) means the Maine Department of Administrative and Financial Services. DAFS includes the Office of Cannabis Policy (OCP), which licenses adult use cannabis establishments, including cannabis testing facilities, and registers medical cannabis program participants including patients, registered caregivers, registered dispensaries, registered manufacturing facilities and registered inherently hazardous extraction facilities
ment of Administrative and Financial Services. DAFS includes the Office of Cannabis Policy (OCP), which licenses adult use cannabis establishments, including cannabis testing facilities, and registers medical cannabis program participants including patients, registered caregivers, registered dispensaries, registered manufacturing facilities and registered inherently hazardous extraction facilities.
Department of Health and Human Services (DHHS) means the Maine Department of Health and Human Services. DHHS includes the Maine Center for Disease Control and Prevention (CDC), which certifies, through its Maine Cannabis Certification Program, the technology and testing methods used by cannabis testing facilities under this rule.
Disciplinary action means any action taken by the CDC to limit, suspend, revoke, or deny the certification of a cannabis testing facility as a result of the cannabis testing facility’s violation or other nonconformance with this rule, 28-B MRS, ch.1, or other rules promulgated by DHHS or DAFS.
Edible cannabis product means a cannabis product intended to be consumed orally, including, but not limited to, any type of food, drink or pill containing cannabis.
Exempt caregiver means a medical cannabis caregiver who is exempt from the registration requirements of 22 MRS § 2425-A.
Facility director means the individual who is legally authorized to direct the activities of a testing facility and who commits the appropriate resources to comply with this rule.
Field of testing means those programs, matrices, methods or analyte combinations, for which certification is offered.
Final form means for the purpose of mandatory testing, adult use cannabis or an adult use cannabis product that is in the form that will be sold to an adult use cannabis consumer; except that the adult use cannabis or adult use cannabis product need not be prepackaged into individual retail units to be considered in its “final form”.
Finished plant material means cannabis that has been trimmed and dried
form means for the purpose of mandatory testing, adult use cannabis or an adult use cannabis product that is in the form that will be sold to an adult use cannabis consumer; except that the adult use cannabis or adult use cannabis product need not be prepackaged into individual retail units to be considered in its “final form”.
Finished plant material means cannabis that has been trimmed and dried. Trimming includes removing the leaves immediately subtending the buds and any dead leaves or stems.
Foreign material means any physical contaminant or filth, including without limitation hair, insects, feces, packaging contaminants and manufacturing waste and by-products.
Full active license means a license issued by the Department of Administrative and Financial Services, Office of Cannabis Policy to a cannabis testing facility that has received CDC full certification and ISO/IEC 17025:2017 or most recent version accreditation for all required technologies and analytes that authorizes testing of cannabis or cannabis products in accordance with 28-B MRS, Chapter 1 and this rule.
Full certification means certification granted by the CDC to a cannabis testing facility that has received ISO/IEC 17025:2017 or most recent version accreditation and meets all other requirements of this rule and authorizing it to seek an active license from DAFS.
Harvest batch means a specific quantity of adult use cannabis harvested from adult use cannabis plants of the same cultivar, grown under the same conditions, and harvested during a specified period of time from a specified cultivation area within a cultivation facility.
Homogeneity means the amount of cannabis or cannabis concentrate and cannabinoids within the product being consistent and reasonably equally dispersed throughout the product or each portion of the product or concentrate, or a representative sample.
Homogenization means the process by which the components of a sample are broken apart into particles that are equal in size and evenly distributed
ity.
Homogeneity means the amount of cannabis or cannabis concentrate and cannabinoids within the product being consistent and reasonably equally dispersed throughout the product or each portion of the product or concentrate, or a representative sample.
Homogenization means the process by which the components of a sample are broken apart into particles that are equal in size and evenly distributed.
Increment or sample increment means a smaller sample that, together with other increments, makes up the primary sample.
ISO/IEC 17025:2017 or most recent version means the general requirements for the competence of testing and calibration laboratories issued in 2017 (or more recent) joint technical committee of the International Organization for Standardization and the International Electrotechnical Commission.
Licensee means a natural person or business entity licensed pursuant to 28-B MRS, Chapter 1 to operate an adult use cannabis establishment.
Limit of detection (LOD) means an estimate of the minimum amount of an analyte in a given matrix that an analytical process can reliably detect.
Limit of quantitation means the minimum level, concentration or quantity of a target variable (e.g., target analyte) that can be reported with a specified degree of confidence.
Manufacturer means a manufacturing facility licensed under 28-B MRS, Chapter 1 or a person, qualifying patient, registered caregiver or registered dispensary that is authorized to manufacture under 22 MRS, chapter 558-C.
Matrix means the component or substrate that contains the analyte of interest.
Matrix spike means a sample prepared by adding a known quantity of analyte and subjecting the sample to the entire analytical procedure to determine the ability to recover the known analyte or compound. The spiked concentration must be at a low to mid-range concentration of the calibration curve for the target analyte
Matrix means the component or substrate that contains the analyte of interest.
Matrix spike means a sample prepared by adding a known quantity of analyte and subjecting the sample to the entire analytical procedure to determine the ability to recover the known analyte or compound. The spiked concentration must be at a low to mid-range concentration of the calibration curve for the target analyte.
Method means a body of procedures and techniques for performing an activity (e.g., sampling, chemical analysis or quantification), systematically presented in the order in which they are to be executed.
Method blank means an analyte-free matrix, to which all reagents are added in the same volumes or proportions as are used in sample preparation and is processed in exactly the same manner as the samples.
Method detection limit means the minimum measured concentration of a substance that can be reported with 99-percent confidence that the measured analyte is distinguishable from method blank results.
Mycotoxin means any toxic substance produced by a fungus and especially a mold.
National Institute of Standards and Technology (NIST) means a federal agency of the United States Department of Commerce’s Technology Administration.
Nonconformance or noncompliance means a failure of a testing facility to meet any requirement in this rule.
Non-target organism means an organism that the test method or analytical procedure is not testing for. Non-target organisms are used in evaluating the specificity of a test method.
Percent recovery means the percentage of a measured concentration relative to the added (i.e. spiked) concentration in a reference material, matrix spike sample or matrix spike duplicate. A testing facility shall calculate the percent recovery by dividing the sample result by the expected result then multiplying the quotient by 100
rganisms are used in evaluating the specificity of a test method.
Percent recovery means the percentage of a measured concentration relative to the added (i.e. spiked) concentration in a reference material, matrix spike sample or matrix spike duplicate. A testing facility shall calculate the percent recovery by dividing the sample result by the expected result then multiplying the quotient by 100.
Pesticide means any substance or mixture of substances intended for preventing, destroying, repelling or mitigating any pest; any substance or mixture of substances intended for use as a plant regulator, defoliant or desiccant; and any nitrogen stabilizer; and all substances listed in Table § 6(8)-A of this rule. It does not include multicellular biological controls such as mites, nematodes, parasitic wasps, snails or other biological agents not regulated as pesticides by the U.S. Environmental Protection Agency.
Plant growth regulator means any substance or mixture of substances intended through physiological action for accelerating or retarding the rate of growth or rate of maturation or for otherwise altering the behavior of plants or the produce thereof. “Plant growth regulator” does not include substances to the extent that they are intended as plant nutrients, trace elements, nutritional chemicals, plant inoculants or soil amendments.
Practical experience means hands-on post-secondary-education testing facility experience, using equipment, instruments, kits and materials routinely found in a testing facility.
Precision means the degree to which a set of observations or measurements of the same property, obtained under similar conditions, conform to themselves. Precision serves as a data quality indicator. Precision is usually expressed as standard deviation, variance or range, in either absolute or relative terms.
Preservation means any conditions under which a sample must be kept to maintain chemical and/or biological integrity prior to analysis
observations or measurements of the same property, obtained under similar conditions, conform to themselves. Precision serves as a data quality indicator. Precision is usually expressed as standard deviation, variance or range, in either absolute or relative terms.
Preservation means any conditions under which a sample must be kept to maintain chemical and/or biological integrity prior to analysis.
Primary sample means a portion of cannabis or cannabis products collected from a harvest or production batch for testing. Also called a “composite” sample.
Production batch means a specific quantity of cannabis concentrate or a cannabis product that is produced during a specified period of time using the same extraction and/or manufacturing method, formulation and/or recipe and standard operating procedure. “Production batch” also includes the combination of two or more harvest batches of cannabis trim or kief.
Products manufacturing facility has the same meaning as defined in the Rules for the Administration of the Adult Use Cannabis Program, 18-691 CMR ch. 10.
Proficiency test means an evaluation of a testing facility’s performance against pre-established criteria, by means of inter-testing facility comparisons of test measurements.
Proficiency test sample means a sample prepared by a party independent of the testing facility tasked with evaluating the sample, with a concentration and identity of an analyte that is known to the independent party but is unknown to the testing facility evaluating the sample and its personnel.
Provisional certification means the process by which CDC evaluates and recognizes a cannabis testing facility as meeting the requirements of this rule with the exception ISO/IEC 17025 accreditation, for which an application must be pending
concentration and identity of an analyte that is known to the independent party but is unknown to the testing facility evaluating the sample and its personnel.
Provisional certification means the process by which CDC evaluates and recognizes a cannabis testing facility as meeting the requirements of this rule with the exception ISO/IEC 17025 accreditation, for which an application must be pending.
Provisional active license means a license issued by DAFS to a cannabis testing facility that has received CDC provisional certification and has applied for, but not yet received, ISO/IEC 17025:2017 or most recent version accreditation for all required technologies and analytes that authorizes testing of cannabis or cannabis products in accordance with 28-B MRS, Chapter 1 and this rule.
Proficiency test sample means a sample, the composition of which is unknown to the testing facility, provided to test whether the testing facility can produce analytical results within the specified acceptance criteria.
Proficiency testing means a way to evaluate a testing facility’s performance under controlled conditions relative to a given set of criteria, through analysis of unknown samples provided by an external source.
Proficiency testing program means the aggregate of providing rigorously controlled and standardized samples to a testing facility for analysis, reporting of results, statistical evaluation of results and the collective demographics and results summary of all participating testing facilities.
Protocol means the detailed written procedure for field and/or testing facility operation (e.g., sampling, analysis) that must be strictly followed.
Qualifying patient means a person who possesses a valid certification for the medical use of cannabis pursuant to 22 MRS § 2423-B.
Quality assurance (QA) means a set of operating principles that enable testing facilities to produce defensible data of known accuracy and precision
written procedure for field and/or testing facility operation (e.g., sampling, analysis) that must be strictly followed.
Qualifying patient means a person who possesses a valid certification for the medical use of cannabis pursuant to 22 MRS § 2423-B.
Quality assurance (QA) means a set of operating principles that enable testing facilities to produce defensible data of known accuracy and precision. Quality assurance includes without limitation employee training, equipment preventative maintenance procedures, calibration procedures and quality control testing.
Quality assurance manual means a document stating the management policies, objectives, principles, organizational structure and authority, responsibilities, accountability and implementation of an agency, organization or cannabis testing facility, to ensure the quality of its product and the utility of its product to its users.
Quality control (QC) means the overall system of technical activities that measures the attributes and performance of a process, item or service against defined standards to verify that they meet the stated requirements established by the client; operational techniques and activities that are used to fulfill requirements for quality; also the system of activities and checks used to ensure that measurement systems are maintained within prescribed limits, providing protection against “out of control” conditions and ensuring that the results are of acceptable quality.
Quality control sample means a sample used to assess the performance of all, or a portion of, the measurement system. One of any number of samples, such as certified reference materials, a matrix fortified by spiking, or actual samples fortified by spiking, intended to demonstrate that a measurement system or activity is in control
nditions and ensuring that the results are of acceptable quality.
Quality control sample means a sample used to assess the performance of all, or a portion of, the measurement system. One of any number of samples, such as certified reference materials, a matrix fortified by spiking, or actual samples fortified by spiking, intended to demonstrate that a measurement system or activity is in control.
Quality system means a structured and documented management system describing the policies, objectives, principles, organizational authority, responsibilities, accountability and implementation plan of an organization for ensuring quality in its work processes, products (items) and services. The quality system provides the framework for planning, implementing and assessing work performed by the organization and for carrying out required QA and QC activities. A cannabis testing facility’s quality system must account for anomalies arising from the collection and transport of samples for mandatory testing conducted by a self-sampler or a sample collector licensee, including provisions regarding the use of blanks.
Quantitate means to undertake the arithmetic process of determining the amount of analyte in a sample.
Raw data means the documentation generated during sampling and analysis. This documentation includes, but is not limited to, field notes, electronic data, magnetic tapes, un-tabulated sample results, QC sample results, chromatograms, instrument outputs and handwritten records.
Reagent means a compound or mixture added to a system to cause a chemical reaction, or test if a reaction occurs. A reagent may be used to determine whether or not a specific chemical substance is present by causing a reaction to occur with the chemical substance.
Reference material means a material or substance, one or more of which the property values are sufficiently homogeneous and well established to be used for the calibration of an apparatus, the assessment of a measurement method, or for assigning values to materials
used to determine whether or not a specific chemical substance is present by causing a reaction to occur with the chemical substance.
Reference material means a material or substance, one or more of which the property values are sufficiently homogeneous and well established to be used for the calibration of an apparatus, the assessment of a measurement method, or for assigning values to materials.
Reference method means a method by which the performance of an alternate method is measured or evaluated.
Registered caregiver means a caregiver who is registered by OCP pursuant to 22 MRS § 2425.
Registered dispensary or dispensary means an entity registered under 22 MRS § 2425-A that acquires, possesses, cultivates, manufactures, delivers, transfers, transports, sells, supplies or dispenses cannabis or related supplies and educational materials to qualifying patients and the caregivers of those patients.
Relative standard deviation means the standard deviation expressed as a percentage of the mean recovery. It is the coefficient of variation multiplied by 100 and is calculated using the following equation:
RSD = (s / x) × 100%, where s = standard deviation and x = mean recovery. If any results are less than the limit of quantitation, the absolute value of the limit of quantitation is used.
Reporting limit means the lowest level of an analyte that can be accurately recovered from the matrix of interest (e.g., the level of quantitation).
Requester means a person who submits a request to a certified testing facility for state-mandated testing of cannabis or cannabis products.
Sample means, as applicable, an amount of:
(1) Cannabis, cannabis concentrate or cannabis product collected from an adult use cannabis establishment for mandatory testing:
(a) By an employee of a testing facility in accordance with 28-B MRS § 604 and Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40;
(b) By a sample collector, in accordance with 28-B MRS § 604 and 18-691 CMR, ch. 40 ; or
e means, as applicable, an amount of:
(1) Cannabis, cannabis concentrate or cannabis product collected from an adult use cannabis establishment for mandatory testing:
(a) By an employee of a testing facility in accordance with 28-B MRS § 604 and Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40;
(b) By a sample collector, in accordance with 28-B MRS § 604 and 18-691 CMR, ch. 40 ; or
(c) By a self-sampler in accordance with 28-B MRS § 604-A and 18-691 CMR, ch. 40;
(2) Cannabis, cannabis concentrate or cannabis product provided to a testing facility by a cannabis establishment or other person for mandatory testing or testing for research and development purposes in accordance with 28-B MRS, chapter 1;
(3) Adult use cannabis or adult use cannabis product collected from a licensee by the Department for the purposes of testing the cannabis or cannabis product for quality control purposes pursuant to 28-B MRS §512.
Sample collection SOP means a standard operating procedure for the collection of samples of cannabis, cannabis concentrate and cannabis products for mandatory testing published by the Department that must be used by all licensees collecting, transporting and transferring samples for mandatory testing. The current sample collection SOP is Appendix A of the Rules for the Testing of Adult Use Cannabis, 18-691 CMR, ch. 40.
Sample collector means a person licensed pursuant to the rules governing the adult use cannabis program and 28-B MRS, ch. 1 to collect samples of cannabis and cannabis products for testing and to transport and deliver those samples to a testing facility. A sample collector must hold a valid individual identification card (“IIC”).
Sample increment means a portion of a batch that, together with other increments, makes up the sample.
Sampling date means the date that a sample was collected in the field, in order to be reported as such, when reporting the sample results to testing facility clients or regulatory programs.
Sanitize means to sterilize, disinfect or make hygienic
old a valid individual identification card (“IIC”).
Sample increment means a portion of a batch that, together with other increments, makes up the sample.
Sampling date means the date that a sample was collected in the field, in order to be reported as such, when reporting the sample results to testing facility clients or regulatory programs.
Sanitize means to sterilize, disinfect or make hygienic.
Self-sampler or Self-sampling licensee means a cultivation facility, products manufacturing facility or cannabis store licensee that collects samples of cannabis, cannabis concentrate and cannabis products for mandatory testing or an employee of a cultivation facility, products manufacturing facility or cannabis store licensee who collects samples of cannabis, cannabis concentrate and cannabis products for that licensee for mandatory testing. Any individual collecting samples for mandatory testing must hold a valid individual identification card (“IIC”).
Solid means a matrix that includes soils; sediments; solid waste; and sludges.
Standard means the certified reference materials produced by NIST or other equivalent organization and characterized for absolute content, independent of analytical method or the dilutions made from these certified reference materials for the purposes of calibration or determining accuracy of a test method.
Standard operating procedure (SOP) means a written document that details the method for an operation, analysis or action, with thoroughly prescribed techniques and steps. SOPs are officially approved by the testing facility’s senior management as the methods for performing certain routine or repetitive tasks.
Target or target analyte means an analyte or list of analytes within a test method that may be analyzed and for which the testing facility has obtained certification from the certification officer to test as part of a field of testing.
Target organism is an organism that is being tested for in an analytical procedure or test method
as the methods for performing certain routine or repetitive tasks.
Target or target analyte means an analyte or list of analytes within a test method that may be analyzed and for which the testing facility has obtained certification from the certification officer to test as part of a field of testing.
Target organism is an organism that is being tested for in an analytical procedure or test method.
Technology means a specific arrangement of analytical instruments, detection systems and/or preparation techniques.
Technology Analyte Table (TAT) means the table used to identify methods, analytes, programs and matrices available for certification.
Testing or test means the research and analysis of cannabis, cannabis products or other substances for contaminants, safety or potency. "Testing" or "test" includes the collection of samples of cannabis and cannabis products for testing purposes but does not include cultivation or manufacturing. Nothing in this definition shall be construed to permit any licensee except a cannabis testing facility to perform analyses of cannabis, cannabis concentrate or cannabis products for mandatory testing without a separate cannabis testing facility license issued by DAFS.
THC is tetrahydrocannabinol (delta-9 THC), CAS number 1972-08-3.
THCA is tetrahydrocannabinolic acid, CAS number 23978-85-0.
Tincture means a liquid edible cannabis product with a concentration of greater than 1 mg of THC per ounce of liquid.
Total CBD means the sum of CBD and CBDA. Total CBD is calculated using the following equation: Total CBD = CBD + (CBDA*0.877).
Total THC means the sum of THC and THCA. Total THC is calculated using the following equation: Total THC = delta-9 THC + (THCA*0.877).
Total Yeast and Mold Count (TYMC) means the total combined yeast and mold count in standardized plating methodologies and is usually expressed in number of colony forming units (CFU).
Traceability means the ability to trace the history, application or location of an entity by means of recorded identifications
THC is calculated using the following equation: Total THC = delta-9 THC + (THCA*0.877).
Total Yeast and Mold Count (TYMC) means the total combined yeast and mold count in standardized plating methodologies and is usually expressed in number of colony forming units (CFU).
Traceability means the ability to trace the history, application or location of an entity by means of recorded identifications. In a calibration sense, traceability relates measuring equipment to national or international standards, primary standards, basic physical constants or properties or reference materials. In a data collection sense, it relates calculations and data generated throughout the project back to the requirements for the quality of the project.
Unusable means that the cannabis can no longer be smoked, eaten, ingested, topically applied or otherwise ingested. Nor can the cannabis be further manipulated in a manner to extract more than a trace amount of cannabinoid.
Validation means the confirmation by examination and objective evidence that the requirements for a specific intended use are fulfilled.
Verification means the confirmation by examination of, and provision of, objective evidence that specified requirements have been fulfilled. Verification refers to the process of examining a result of a given activity to determine conformance with this rule.
§ 2 - General CDC Certification and ISO/IEC 17025: 2017 Accreditation Requirements Prior to Issuance of a Cannabis Testing Facility License.
(1) Certification of Cannabis Testing Facility Required Prior to Issuance of a Full Active or Provisional Active License. A cannabis testing facility must obtain certification by DHHS, CDC, as described in this rule, before DAFS, OCP will issue to that cannabis testing facility a full active or provisional active license.
(A) Cannabis Testing Facility General Requirements. The cannabis testing facility must:
(1) Be an entity that can be held legally responsible;
uance of a Full Active or Provisional Active License. A cannabis testing facility must obtain certification by DHHS, CDC, as described in this rule, before DAFS, OCP will issue to that cannabis testing facility a full active or provisional active license.
(A) Cannabis Testing Facility General Requirements. The cannabis testing facility must:
(1) Be an entity that can be held legally responsible;
(2) Carry out its testing activities in such a way as to meet the requirements of this rule and to meet the needs of clients in accordance with the cannabis testing facility’s quality assurance manual;
(3) Employ technical management and personnel who, irrespective of other responsibilities, have the authority and resources needed to carry out their duties and identify departures from the management system and initiate actions to prevent or minimize such departures;
(4) Use personnel employed by, or under contract to, the cannabis testing facility, and where contracted and additional technical and key support personnel are used, ensure that such personnel are supervised and competent and that they work in accordance with the cannabis testing facility's quality system;
(5) Have a written policy that, as indicated by signature, ensures management and personnel are free from any undue internal and external commercial, financial and other pressures and influences that may adversely affect the quality of their work or diminish confidence in its competence, impartiality, judgement or operational integrity. Submission of this policy for the purposes of certification does not fulfill licensing requirements regarding undue influence evaluated by OCP, such information will be evaluated by OCP independent of any assessment made by the CDC;
(6) Have policies and procedures to ensure the protection of its clients’ confidential information and proprietary rights, including procedures for protecting the electronic storage and transmission of results;
of certification does not fulfill licensing requirements regarding undue influence evaluated by OCP, such information will be evaluated by OCP independent of any assessment made by the CDC;
(6) Have policies and procedures to ensure the protection of its clients’ confidential information and proprietary rights, including procedures for protecting the electronic storage and transmission of results;
(7) Authorize specific personnel to perform particular types of sampling, if applicable, and environmental testing, issue test reports, give opinions and interpretations and operate particular types of equipment; and
(8) Authorize specific personnel to maintain document control policies, chain of custody forms for each sample tested and control access to certificate of analysis data.
(B) Certification may be full or provisional. A cannabis testing facility must receive from the CDC full or provisional certification for all required analytes and technologies for all types of matrices (cannabis plant material, cannabis concentrate, and cannabis products as applicable) before that cannabis testing facility can seek a full active or provisional active license from OCP.
(1) Full certification will be granted by the CDC to a cannabis testing facility that can demonstrate that it has applied for and received ISO/IEC 17025:2017 or most recent version accreditation and that it meets all other requirements of this rule.
(2) Provisional certification will be granted by the CDC to a cannabis testing facility that can demonstrate that it has had an application accepted for, but has not yet received nor been denied, ISO/IEC 17025:2017 or most recent version accreditation and that meets all other requirements of this rule.
(3) Certification may be denied when an applicant has deficiencies and the certification officer determines that the applicant cannot consistently produce valid data.
testing facility that can demonstrate that it has had an application accepted for, but has not yet received nor been denied, ISO/IEC 17025:2017 or most recent version accreditation and that meets all other requirements of this rule.
(3) Certification may be denied when an applicant has deficiencies and the certification officer determines that the applicant cannot consistently produce valid data.
(2) ISO/IEC 17025:2017 or most recent version Accreditation Requirements for CDC Cannabis Testing Facility Certification.
(A) The cannabis testing facility must demonstrate ISO/IEC 17025: 2017 accreditation before the CDC will issue a full testing facility certification. The cannabis testing facility may apply for full certification for only those fields of testing accredited by ISO/IEC 17025:2017 or most recent version. The cannabis testing facility may apply for an OCP-issued full active license for only those fields of testing for which it has received ISO/IEC 17025:2017 or most recent version accreditation and CDC certification. An on-site inspection by CDC will be required.
(B) The cannabis testing facility must apply for ISO/IEC 17025:2017 or most recent version accreditation before the CDC will issue a provisional testing facility certification. A cannabis testing facility applicant meeting all general requirements for certification, except for ISO/IEC 17025:2017 or most recent version accreditation, may apply to the CDC for provisional certification by submitting a complete application and required fees. Following an on-site inspection of an applicant that has not received ISO/IEC 17025:2017 or most recent version accreditation, the CDC will perform a review of data validation studies and a review of all other proof that the cannabis testing facility has met certification requirements, and if the CDC determines the cannabis testing facility meets all requirements, the CDC may grant the applicant a provisional certification. The provisional certification, if granted, expires 12 months from the date of issuance
creditation, the CDC will perform a review of data validation studies and a review of all other proof that the cannabis testing facility has met certification requirements, and if the CDC determines the cannabis testing facility meets all requirements, the CDC may grant the applicant a provisional certification. The provisional certification, if granted, expires 12 months from the date of issuance.
(1) The cannabis testing facility may apply for an OCP-issued provisional active license for only those fields of testing included in the application for ISO/IEC 17025:2017 or most recent version accreditation.
(2) Upon receipt of ISO/IEC 17025:2017 or most recent version accreditation, the cannabis testing facility must demonstrate proof of accreditation to OCP and the CDC within 5 business days. Upon receipt of such notice and following confirmation of accreditation, the CDC will issue to the cannabis testing facility full certification for the accredited technologies and analytes which will expire on the same date as the originally issued provisional certification. A cannabis testing facility can request a change in licensure status from provisional active to full active licensure for the remainder of the term of the originally issued provisional active license. Nothing in this section shall be construed to extend the term of certification or licensure beyond the term of the originally issued provisional certification or provisional active licensure.
(3) Before the expiration of its provisional certification, the cannabis testing facility must obtain ISO/IEC 17025:2017 or most recent version accreditation for all fields of testing included in its accreditation application; otherwise it must cease all operations until such accreditation is obtained for all fields of testing.
ally issued provisional certification or provisional active licensure.
(3) Before the expiration of its provisional certification, the cannabis testing facility must obtain ISO/IEC 17025:2017 or most recent version accreditation for all fields of testing included in its accreditation application; otherwise it must cease all operations until such accreditation is obtained for all fields of testing.
(4) If ISO/IEC 17025:2017 or most recent version accreditation is denied to the cannabis testing facility holding provisional certification, the facility must notify the CDC of the denial within one business day of receipt of the denial. The CDC shall revoke the provisional certification, upon the cannabis testing facility’s notification of denial of ISO/IEC 17025:2017 or most recent version accreditation. Upon revocation of a provisional certification by the CDC, OCP shall revoke immediately the cannabis testing facility’s provisional active license.
§ 3 - Certification of Testing Facilities.
(1) Certification Required. A cannabis testing facility may test cannabis or cannabis products only if it holds a current certification from DHHS, CDC. Initial certification will be for a period of 1 year, and annual recertification is required.
(A) Applications must meet all CDC requirements.
(1) At a minimum, the application for certification must include:
(a) The name of the facility director in charge of the cannabis testing facility and each employee’s qualifications or job descriptions;
(b) Resumes that document appropriate experience and education, including college transcripts and evidence of a completed degree, for personnel specified in section 4;
(c) A quality assurance manual, meeting the specifications of subsection 3.2;
(d) Standard operating procedures, meeting the specifications of subsection 3.3; and
ting facility and each employee’s qualifications or job descriptions;
(b) Resumes that document appropriate experience and education, including college transcripts and evidence of a completed degree, for personnel specified in section 4;
(c) A quality assurance manual, meeting the specifications of subsection 3.2;
(d) Standard operating procedures, meeting the specifications of subsection 3.3; and
(e) The fields of testing for which the applicant seeks provisional certification or certification using the technology analyte table (TAT) maintained by the program and proof of ISO/IEC 17025:2017 or most recent version accreditation for such fields of testing or, if applying for a provisional certification, proof that the applicant has submitted an approved application for ISO/IEC 17025:2017 or most recent version accreditation for such fields of testing.
(2) Applications for certification will not be considered complete until payment of the non-refundable application fee.
(3) Applications for renewal certification shall be submitted no less than sixty days prior to the expiration of current certification.
(4) The cannabis testing facility must submit the following additional documentation to obtain provisional or full certification from the CDC:
(a) A description of the organization and management structure of the cannabis testing facility, its place in any parent organization and the relationships between quality management, technical operations and support services;
(b) A management plan defining the responsibilities of key personnel in the organization who have any involvement or influence on the testing, and if the cannabis testing facility is part of an organization performing activities other than testing, identifying potential conflicts of interest;
(c) Written policies and procedures that ensure the protection of its clients’ confidential information and proprietary rights, including procedures for protecting the electronic storage and transmission of results;
ment or influence on the testing, and if the cannabis testing facility is part of an organization performing activities other than testing, identifying potential conflicts of interest;
(c) Written policies and procedures that ensure the protection of its clients’ confidential information and proprietary rights, including procedures for protecting the electronic storage and transmission of results;
(d) Written policies and procedures for receipt of samples for mandatory or other testing; and
(e) A written policy defining legal chain of custody protocols and including procedures to control access to certificate of analysis data and other testing data to prevent it from being falsified or manipulated.
(B) Certification is granted for specified matrices, technology and analytes.
(1) The CDC will only certify applicants for the matrices, technologies and analytes required for testing under this rule.
(2) The CDC must conduct a comprehensive on-site inspection of each cannabis testing facility prior to granting certification. Following its inspection, the CDC must issue a written initial on-site assessment report which identifies any deficiencies noted during the CDC inspection. In order to receive certification, the cannabis testing facility must correct any deficiencies identified and provide documentation of the correction to CDC within 30 days of receipt of the initial on-site inspection report.
(C) A cannabis testing facility must maintain its CDC certification at all times to remain licensed by DAFS.
(1) The CDC may, upon reasonable cause, complaint, or to assess continued compliance with this rule, conduct an onsite inspection or review written or electronic records to determine the cannabis testing facility’s compliance with the certification requirements described in this section.
t.
(C) A cannabis testing facility must maintain its CDC certification at all times to remain licensed by DAFS.
(1) The CDC may, upon reasonable cause, complaint, or to assess continued compliance with this rule, conduct an onsite inspection or review written or electronic records to determine the cannabis testing facility’s compliance with the certification requirements described in this section.
(2) Upon the finding of significant or intentional deviation from certification requirements or if the cannabis testing facility refuses to permit access to the site or records, the CDC may suspend or revoke the cannabis testing facility’s certification.
(a) A cannabis testing facility may not conduct testing of cannabis or cannabis products while its certification is suspended or revoked.
(b) The CDC shall communicate any suspension or revocation in writing, along with a notice of the licensee’s right to appeal, consistent with the Maine Administrative Procedures Act, 5 MRS, chapter 375.
(c) Simultaneously, the CDC shall inform OCP of its actions.
(3) Annual recertification is required.
(a) The CDC will provide at notice to a testing facility least 90 days prior to the testing facility’s scheduled annual recertification.
(b) The recertification application shall include at minimum, the following:
(i) Any changes to assertions made during initial certification or most recent recertification;
(ii) Any fines, enforcement or letters of warning by OCP;
(iii) Copies of updated SOPs;
(iv) Copy of current QA manual; and
(v) Updated copies, at the CDC’s discretion, of any materials required for initial certification.
tion.
(b) The recertification application shall include at minimum, the following:
(i) Any changes to assertions made during initial certification or most recent recertification;
(ii) Any fines, enforcement or letters of warning by OCP;
(iii) Copies of updated SOPs;
(iv) Copy of current QA manual; and
(v) Updated copies, at the CDC’s discretion, of any materials required for initial certification.
(c) The CDC may consider a cannabis testing facility’s compliance with certification requirements, proficiency testing, accuracy of testing and reporting implicated in this rule when determining whether to renew the cannabis testing facility’s certification.
(2) Quality Assurance Program and Manual.
(A) The cannabis testing facility must develop and implement a quality assurance program. The program must be sufficient to ensure the reliability and validity of the analytical data produced by the cannabis testing facility. The cannabis testing facility operations must also meet the requirements of the ISO 17025:2017 accreditation.
(B) The cannabis testing facility must develop and maintain a written quality assurance program manual.
(1) The manual must contain the following elements:
(a) Document title;
(b) Identification on each page to ensure that the page is recognized as part of the manual and clear identification of the end of the manual;
(c) The cannabis testing facility's name and address;
(d) Identification of the cannabis testing facility’s approved signatories;
(e) A revision number;
(f) A date indicating when the revision became effective;
(g) A table of contents, applicable lists of references, glossaries and appendices;
(h) Listing of all certified testing methods;
(i) Relevant organizational charts showing the organization and management structure of the cannabis testing facility and, if applicable, its place within a larger business entity; and
ies;
(e) A revision number;
(f) A date indicating when the revision became effective;
(g) A table of contents, applicable lists of references, glossaries and appendices;
(h) Listing of all certified testing methods;
(i) Relevant organizational charts showing the organization and management structure of the cannabis testing facility and, if applicable, its place within a larger business entity; and
(j) Job descriptions of key staff and reference to the job descriptions of other cannabis testing facility staff;
(2) The manual must address all aspects of the cannabis testing facility’s quality assurance program, including without limitation the following:
(a) Quality control;
(b) Quality assurance objectives for measurement data;
(c) Traceability of all data, analytical results and certificates of analysis;
(d) Equipment preventative maintenance;
(e) Equipment calibration procedures and frequency;
(f) Performance and system audits;
(g) Corrective action;
(h) Record retention, including retention of quality assurance records;
(i) Document control;
(j) Standardization of testing procedures;
(k) Method validation;
(l) Maintenance, calibration and verification procedures;
(m) Major equipment, support equipment and reference measurement standards (e.g., NIST traceable thermometers and weights);
(n) Verification practices, which may include proficiency testing programs, use of reference materials, internal quality control processes and inter-cannabis testing facility comparisons;
(o) Reporting analytical results and generating the certificate of analysis;
(p) Traceability of measurements;
(q) Procedures for archiving traceability for reagents and standards;
(r) Adoption of new testing methods;
(s) Handling of samples;
(t) Collection and transportation of samples, as applicable;
(u) Receipt of samples for mandatory testing, or testing for research and development purposes;
(v) Sample rejection;
(w) Feedback and corrective action related to testing discrepancies or departures from documented policies and procedures;
eability for reagents and standards;
(r) Adoption of new testing methods;
(s) Handling of samples;
(t) Collection and transportation of samples, as applicable;
(u) Receipt of samples for mandatory testing, or testing for research and development purposes;
(v) Sample rejection;
(w) Feedback and corrective action related to testing discrepancies or departures from documented policies and procedures;
(x) Policy for permitting departures from documented policies and procedures or from standard specifications;
(y) Handling of complaints;
(z) Protection of confidentiality and proprietary rights;
(aa) Data review;
(bb) Chain of custody forms;
(cc) Annual internal audits;
(dd) Evaluation of employee credentials;
(ee) Employee training, including initial data integrity training for new personnel and annual data integrity training for all current employees with written documentation of attendance;
(ff) Electronic signatures, where applicable;
(gg) How data accuracy and precision are determined for each accredited method and analyte within each test category;
(hh) Disposal of cannabis waste;
(ii) Review of all new work to ensure that the cannabis testing facility has appropriate facilities and resources before commencing such work;
(jj) Manual integration policy; and
(kk) Meeting all applicable ISO 17025:2017 accreditation requirements.
(3) The manual may include separate procedures or incorporate documents by reference.
(C) The quality assurance program and manual must be reviewed and updated regularly to remain current.
(1) The facility director and quality assurance officer must review, amend if necessary and approve the quality assurance program and manual.
(a) Routine review is required at least annually.
(b) The facility director must also review and amend the quality assurance program and manual whenever there is a change in methods, cannabis testing facility equipment or facility director.
o remain current.
(1) The facility director and quality assurance officer must review, amend if necessary and approve the quality assurance program and manual.
(a) Routine review is required at least annually.
(b) The facility director must also review and amend the quality assurance program and manual whenever there is a change in methods, cannabis testing facility equipment or facility director.
(c) Documentation of the review process must include the scope of the review, identification and signature of the reviewer and the date the review was completed.
(2) Method detection limits and reporting limits may be determined by methods used by the U.S. Environmental Protection Agency.
(a) The cannabis testing facility may use the procedure for determining the method detection limit described in 40 C.F.R. Part 136, Appendix B, revised as of July 1, 2017, as amended by Federal Register, Vol. 82, No. 165, p. 40836-40941, August 28, 2017; or
(b) Other methods published by the federal U.S. Food and Drug Administration for the determination of limit of detection (LOD) and limit of quantitation including Guidelines for the Validation of Analytical Methods for the Detection of Microbial Pathogens in Foods and Feeds, 2nd Edition, April 2015.
(3) Standard Operating Procedures (SOPs).
(A) Written SOPs are required. The cannabis testing facility must possess written SOPs used by cannabis testing facility personnel for the analysis of samples and must prepare written procedures for all cannabis testing facility activities, including, but not limited to, sample collection, sample acceptance, sample analysis, operation of instrumentation, generation of data and performance of corrective action.
(1) Only the facility director, quality assurance officer or designee may make changes to SOPs.
(2) Such changes are effective only when documented in writing and approved by the facility director or quality assurance officer.
(3) The SOPs must be formatted to include:
(a) A table of contents;
, sample analysis, operation of instrumentation, generation of data and performance of corrective action.
(1) Only the facility director, quality assurance officer or designee may make changes to SOPs.
(2) Such changes are effective only when documented in writing and approved by the facility director or quality assurance officer.
(3) The SOPs must be formatted to include:
(a) A table of contents;
(b) A unique identification of the SOP, such as a serial number, an identification on each page to ensure that the page is recognized as a part of the manual and a clear identification of the end of the manual;
(c) Page numbers;
(d) The cannabis testing facility's name;
(e) A revision number; and
(f) A date indicating when the revision became effective.
(4) Each analytical method SOP must include or reference the following topics, where applicable:
(a) Identification of the method;
(b) Applicable matrix or matrices;
(c) Limits of detection and quantitation;
(d) Scope and application, including parameters to be analyzed;
(e) Summary of the method;
(f) Definitions;
(g) Interferences;
(h) Safety;
(i) Equipment and supplies;
(j) Reagents and standards;
(k) Sample collection, preservation, shipment and storage;
(l) Quality control (QC);
(m) Calibration and standardization;
(n) Procedure;
(o) Data analysis and calculations;
(p) Method performance;
(q) Pollution prevention;
(r) Data assessment and acceptance criteria for QC measures;
(s) Corrective actions for out-of-control data;
(t) Contingencies for handling out-of-control or unacceptable data;
(u) Waste management;
(v) References; and
(w) Any tables, diagrams, flowcharts and validation data.
(5) For pesticide analysis, the SOP must include established and documented detection limits for each matrix type.
(B) Written SOPs are requirements of certification and licensing and must be followed.
(1) Actual practice must conform to the written procedures.
g out-of-control or unacceptable data;
(u) Waste management;
(v) References; and
(w) Any tables, diagrams, flowcharts and validation data.
(5) For pesticide analysis, the SOP must include established and documented detection limits for each matrix type.
(B) Written SOPs are requirements of certification and licensing and must be followed.
(1) Actual practice must conform to the written procedures.
(a) The cannabis testing facility must maintain copies of the methods from which the procedures are developed and must ensure that the applicable requirements are incorporated into each procedure.
(b) A copy of each procedure must be available to all personnel that engage in that activity.
(c) An analyst must use the cannabis testing facility’s SOP beginning on its effective date.
(2) Standard operating procedure requirements may be considered confidential material, and OCP and the CDC may not disclose the information except in conjunction with agency actions.
(3) The cannabis testing facility must maintain a record of effective dates for all procedures and must review SOPs at least annually. A copy of the procedure and the record of effective dates must be maintained for the same period that records of the data generated by those procedures are required to be maintained.
(4) The cannabis testing facility must keep all standard operating procedures on the cannabis testing facility premises and in the field, as necessary, and must ensure that each standard operating procedure is accessible to cannabis testing facility personnel during operating hours. The cannabis testing facility must make the standard operating procedures available to the CDC upon request.
(5) All changes to the SOPs must be documented.
(a) Changes to the SOPs must be incorporated at least annually.
(b) The cannabis testing facility’s facility director must review, approve, sign and date each SOP and each revision to a SOP.
s testing facility personnel during operating hours. The cannabis testing facility must make the standard operating procedures available to the CDC upon request.
(5) All changes to the SOPs must be documented.
(a) Changes to the SOPs must be incorporated at least annually.
(b) The cannabis testing facility’s facility director must review, approve, sign and date each SOP and each revision to a SOP.
(c) The SOPs must include the dates of issue and dates of revision, if any.
(4) Proficiency Testing. The cannabis testing facility must participate in a proficiency-testing program provided by an ISO-17043-accredited proficiency test provider, at least annually each year. The CDC may waive proficiency testing requirements if no proficiency tests are available.
(A) Proficiency tests are required.
(1) Any cannabis testing facility seeking to obtain certification must successfully complete at least one proficiency test sample for each requested field of testing.
(a) The proficiency test must occur within six months prior to the date that the cannabis testing facility submits its initial application, and annually thereafter
(b) When any cannabis testing facility is granted certification, it must continue to complete proficiency testing studies for each field of testing and maintain a history of at least one acceptable evaluation for each field of testing out of the most recent two proficiency test sample results submitted to the proficiency test provider.
(c) To maintain certification, the cannabis testing facility must complete the annual study, and any corrective action study required, each year.
(d) Failure to participate in a proficiency test may result in disciplinary action against the cannabis testing facility, including suspension or revocation of certification.
(2) Proficiency testing must be conducted according to the following guidelines:
c) To maintain certification, the cannabis testing facility must complete the annual study, and any corrective action study required, each year.
(d) Failure to participate in a proficiency test may result in disciplinary action against the cannabis testing facility, including suspension or revocation of certification.
(2) Proficiency testing must be conducted according to the following guidelines:
(a) The cannabis testing facility must rotate the proficiency tests among cannabis testing facility staff, so that all methods and all staff performing the methods have participated in proficiency tests over a reasonable planned period, as defined in the cannabis testing facility quality assurance manual.
(b) The cannabis testing facility must analyze the proficiency test samples following the approved cannabis testing facility standard operating procedures and using the same equipment that are used for testing.
(c) Cannabis testing facility employees who participate in a proficiency test must sign corresponding analytical reports or attestation statements to certify that the proficiency test was conducted in the same manner as the cannabis testing facility ordinarily conducts testing.
(d) The facility director must review and approve all proficiency test samples analyzed and results reported.
(e) The cannabis testing facility must authorize the proficiency test provider to release the results of the proficiency test to OCP and CDC at the same time that the results are submitted to the cannabis testing facility.
(f) Prior to the closing date of a study, cannabis testing facility personnel, including corporate personnel, may not:
ll proficiency test samples analyzed and results reported.
(e) The cannabis testing facility must authorize the proficiency test provider to release the results of the proficiency test to OCP and CDC at the same time that the results are submitted to the cannabis testing facility.
(f) Prior to the closing date of a study, cannabis testing facility personnel, including corporate personnel, may not:
(i) Communicate with any individual at another cannabis testing facility, concerning the analysis of the proficiency test sample prior to the closing date of the study;
(ii) Subcontract the analysis of any proficiency test sample or a portion of a proficiency test sample to another cannabis testing facility for any analysis;
(iii) Knowingly receive and analyze any proficiency test sample or portion of a proficiency test sample from another cannabis testing facility, for which the results of the proficiency test sample are intended for use for initial or continued certification; or
(iv) Attempt to obtain the assigned value of any proficiency test sample.
(g) The cannabis testing facility must analyze proficiency test samples in the same manner used for routine samples, using the same staff, sample tracking, sample preparation and analysis methods, SOPs, calibration techniques, QC procedures and acceptance criteria.
(h) The cannabis testing facility must follow sample preparation steps for the proficiency test sample, as instructed by the approved proficiency test provider for which the proficiency test sample was obtained.
e same manner used for routine samples, using the same staff, sample tracking, sample preparation and analysis methods, SOPs, calibration techniques, QC procedures and acceptance criteria.
(h) The cannabis testing facility must follow sample preparation steps for the proficiency test sample, as instructed by the approved proficiency test provider for which the proficiency test sample was obtained.
(i) Testing facilities under the same ownership may not participate in the same study by the same approved proficiency test provider for the same fields of testing, except when a study is not again available for that field of testing by any approved proficiency test provider within the calendar year.
(3) Errors in reporting the proper matrix, the method used or the tested analytes in the proficiency test study by the cannabis testing facility must be graded as “not acceptable.”
(B) Cannabis testing facilities must provide proficiency test results.
(1) The cannabis testing facility must evaluate and report the analytical result for certification as follows:
(a) For instrument technology that employs a multi-point calibration, the working range of the calibration under which the proficiency test sample is analyzed must be the same range as used for routine samples.
(i) A result for any proficiency test at a concentration above or equal to the lowest calibration standard must be reported as the resultant value.
(ii) A result for any proficiency test at a concentration less than the lowest calibration standard must be reported as less than the value of the lowest calibration standard.
(iii) A result for any proficiency test greater than the highest calibration standard must be diluted to fall within the range of the calibration curve.
(b) For instrument technology that employs standardization with a zero point and a single point calibration standard, the cannabis testing facility must evaluate the analytical result in the same range as used for routine samples.
ration standard.
(iii) A result for any proficiency test greater than the highest calibration standard must be diluted to fall within the range of the calibration curve.
(b) For instrument technology that employs standardization with a zero point and a single point calibration standard, the cannabis testing facility must evaluate the analytical result in the same range as used for routine samples.
(i) A result for any proficiency test at a concentration above or equal to the reporting limit must be reported as the resultant value.
(ii) A result for any proficiency test at a concentration less than the reporting limit must be reported as less than the value of the reporting limit.
(iii) A result for any proficiency test greater than the high calibration standard must be diluted to be within the working range.
(2) The cannabis testing facility must ensure that the proficiency test results include the correct physical address of the cannabis testing facility.
(3) The cannabis testing facility must report the analytical results to the proficiency test provider on or before the closing date of the study using the reporting format specified by the proficiency test provider.
(4) On or before the closing date of the study, the cannabis testing facility must authorize the proficiency test provider to release the cannabis testing facility’s final evaluation report directly to OCP and the CDC.
(5) The cannabis testing facility must supply results by authorizing the approved proficiency test provider to release all PT results and corrective action results to the certification officer by an electronic format specified by the certification officer. The CDC must evaluate only results received directly from the proficiency test provider.
(6) The cannabis testing facility may not request a revised report from the proficiency test provider, when the revisions to the report are due to any error on the part of the cannabis testing facility.
(C) Successful performance is required.
icer by an electronic format specified by the certification officer. The CDC must evaluate only results received directly from the proficiency test provider.
(6) The cannabis testing facility may not request a revised report from the proficiency test provider, when the revisions to the report are due to any error on the part of the cannabis testing facility.
(C) Successful performance is required.
(1) The cannabis testing facility must successfully participate in a proficiency test for each matrix, technology and analyte.
(a) Test results are considered “satisfactory” for an analyte tested in a specific technology, or if the results demonstrate a positive identification of an analyte tested in a specific technology, including quantitative results, when applicable.
(b) A cannabis testing facility must analyze only the analytes for which proficiency test results were considered “satisfactory.”
(c) The reporting of a false-positive result is an “unsatisfactory” score for the proficiency test.
(2) The cannabis testing facility must take corrective action and document corrective action, when the cannabis testing facility fails to score 100% on a proficiency test.
(a) Within 30 days of receiving an “unacceptable,” “questionable,” or “unsatisfactory” proficiency test result, a cannabis testing facility must submit the proficiency-test results and detailed corrective action responses to the CDC.
(i) This information must include root-cause analysis and remedial action plans.
(ii) The cannabis testing facility must not accept samples or analyze the analytes for which proficiency test results were considered “unacceptable,” or “unsatisfactory,” until completing the corrective action and resolving the problem.
(iii) The cannabis testing facility must enroll in the next available round of proficiency tests.
(iv) Such enrollment should be documented in the corrective action plan initiated in response to a proficiency test failure.
or analyze the analytes for which proficiency test results were considered “unacceptable,” or “unsatisfactory,” until completing the corrective action and resolving the problem.
(iii) The cannabis testing facility must enroll in the next available round of proficiency tests.
(iv) Such enrollment should be documented in the corrective action plan initiated in response to a proficiency test failure.
(b) The cannabis testing facility may not continue to report results for analytes that were deemed “unacceptable,” “questionable” or “unsatisfactory” if the cannabis testing facility has two successive failed proficiency test studies for any analyte and technologies.
(c) Within 180 days of an unacceptable or unsatisfactory proficiency test result, the cannabis testing facility must submit a written report showing whether the cannabis testing facility successfully implemented the corrective action to the CDC.
(d) Within 30 days of receipt of a corrective action report, the cannabis testing facility must order a new proficiency test to demonstrate proficiency for reinstatement of certification.
(3) If the facility fails two successive proficiency test studies for any analyte and technology, certification for that analyte and technology is suspended immediately. Certification may be reinstated pending successful completion of two successive proficiency test studies.
(D) Proficiency test sample study records must be maintained.
(1) The cannabis testing facility must maintain copies of all written, printed and electronic records pertaining to proficiency test sample analyses for 5 years.
(2) Proficiency test records must include, without limitation:
(a) Bench sheets;
(b) Instrument strip charts or printouts;
(c) Data calculations;
(d) Data reports; and
studies.
(D) Proficiency test sample study records must be maintained.
(1) The cannabis testing facility must maintain copies of all written, printed and electronic records pertaining to proficiency test sample analyses for 5 years.
(2) Proficiency test records must include, without limitation:
(a) Bench sheets;
(b) Instrument strip charts or printouts;
(c) Data calculations;
(d) Data reports; and
(e) Proficiency test study report forms used by the cannabis testing facility to record proficiency test results.
(3) The cannabis testing facility must make all retained records available to cannabis certification officers during on-site assessments of the cannabis testing facility.
(5) Conducting Annual Internal Audit.
(A) The cannabis testing facility must conduct an internal audit at least once per year, or per the ISO/IEC 17025:2017 or most recent version accrediting body’s requirement, whichever is more frequent.
(B) The internal audit must cover everything required to be covered by this rule and ISO/IEC 17025:2017 or most recent version internal-audit standards.
(C) The internal audit will be reviewed during the on-site assessment by the CDC, during an inspection by the CDC, or at the request of the CDC.
(D) Failure to conduct an internal audit or failure to submit the results of an internal audit to the CDC may subject the cannabis testing facility to suspension or revocation of certification.
§4 - Required Cannabis Testing Facility Personnel, Training and Supervision.
l audit will be reviewed during the on-site assessment by the CDC, during an inspection by the CDC, or at the request of the CDC.
(D) Failure to conduct an internal audit or failure to submit the results of an internal audit to the CDC may subject the cannabis testing facility to suspension or revocation of certification.
§4 - Required Cannabis Testing Facility Personnel, Training and Supervision.
(1) Required Personnel. Certification requires a cannabis testing facility to employ a qualified facility director and sufficient cannabis testing facility analysts and staff to handle the anticipated volume of testing. The cannabis testing facility must either employ a qualified quality assurance officer (QAO) or designate the facility director to fulfill that role. The cannabis testing facility must ensure that a testing facility director or QAO meeting the requirements of this rule is onsite and available during the hours of operation indicated on the facility’s operating plan.
(A) General requirements.
(1) All management of the cannabis testing facility and performance of required testing and related activities must be performed by personnel who meet the required educational and experience requirements.
(2) Only degrees issued by, or courses completed at, an accredited college or university may fulfill the educational requirements of this section.
(3) To meet practical laboratory experience requirements, prior work experience must:
(a) Have involved full-time work of 30 or more hours per week;
(b) Not have been completed as part of any educational requirement, even if it did not lead to the conferring of a degree; and
(c) Have taken place in a laboratory or cannabis testing facility performing analytical scientific testing in which the testing methods are or were recognized by a laboratory-accrediting body.
(B) Facility director.
(1) To be a facility director of a certified cannabis testing facility under this rule, a person must meet one of the following:
n if it did not lead to the conferring of a degree; and
(c) Have taken place in a laboratory or cannabis testing facility performing analytical scientific testing in which the testing methods are or were recognized by a laboratory-accrediting body.
(B) Facility director.
(1) To be a facility director of a certified cannabis testing facility under this rule, a person must meet one of the following:
(a) A doctoral degree in a related science and 1 year of practical laboratory experience;
(b) A master’s degree in a related science and 2 years of practical laboratory experience; or
(c) A bachelor of science or bachelor of art degree in a related science and 4 years of practical laboratory experience.
(2) The facility director must be capable of fulfilling all the following core responsibilities:
(a) Oversee and direct the scientific methods of the cannabis testing facility;
(b) Ensure that the cannabis testing facility achieves and maintains quality standards of practice;
(c) Supervise all personnel; and
(d) Be present in the cannabis testing facility an average of 60% of hours of operation.
(3) The facility director may not have been convicted of an offense punishable by 1 year or more in prison and related to conduct involving dishonesty, fraud, deceit or gross negligence with the intent to substantially benefit himself, herself or another or to substantially injure another.
(4) The testing facility must appoint a deputy when the testing facility director is absent from the testing facility for more than 15 consecutive calendar days.
(a) The deputy facility director must meet the qualifications for testing facility director or QAO.
fraud, deceit or gross negligence with the intent to substantially benefit himself, herself or another or to substantially injure another.
(4) The testing facility must appoint a deputy when the testing facility director is absent from the testing facility for more than 15 consecutive calendar days.
(a) The deputy facility director must meet the qualifications for testing facility director or QAO.
(b) Testing facility management must notify OCP and CDC in writing when the absence of the testing facility director is expected to, or in fact exceeds, 60 consecutive calendar days.
(5) Any requests for a waiver of any provision under this paragraph must be submitted in writing to the CDC, which reserves the right to deny such a request.
(C) Quality assurance officer (QAO).
(1) To be a QAO of a certified cannabis testing facility under this rule, a person must satisfy one of the following:
(a) Meet the qualification criteria required for a facility director; or
(b) Hold a bachelor’s degree in one of the related sciences; or
(c) Have completed at least 2 years of college coursework and at least 1 year of practical laboratory experience.
(2) The QAO must be capable of fulfilling all the following core responsibilities:
(a) Ensure that the cannabis testing facility achieves and maintains quality standards of practice;
(b) Review cannabis testing facility quality control data, conduct annual internal audits, notify management of deficiencies found in the quality system, ensure the accuracy and integrity of certificates of analysis and be free from internal and external influences, when evaluating data and conducting audits;
(c) Provide documented training and/or experience in QA and QC procedures and demonstrate knowledge of the approved analytical methods and quality system requirements, as well as maintain the QA documents up to date;
(d) Have direct access to cannabis testing facility management; and
ificates of analysis and be free from internal and external influences, when evaluating data and conducting audits;
(c) Provide documented training and/or experience in QA and QC procedures and demonstrate knowledge of the approved analytical methods and quality system requirements, as well as maintain the QA documents up to date;
(d) Have direct access to cannabis testing facility management; and
(e) Whenever possible, conduct functions that are independent from the cannabis testing facility operations for which they have quality assurance oversight.
(3) The QAO, regardless of other duties and responsibilities, must have defined responsibility and authority for ensuring that the management system related to quality and integrity of testing results is implemented and complied with at all times.
(4) The QAO duties and responsibilities may alternatively be carried out by the cannabis testing facility technical director.
(D) Cannabis Testing Facility Analyst. Any person who performs analytical tasks must meet the experience and educational requirements of an analyst and must be able to demonstrate proper performance of all analytical tasks. To be an analyst employed by a certified cannabis testing facility pursuant to this rule, a person must meet one of the following standards:
(1) Fulfill the qualification criteria required for the facility director; or
(2) Hold a bachelor’s degree in one of the related sciences; or
(3) Demonstrate completion of at least 2 years of college coursework and at least 1 year of practical laboratory experience.
(E) Cannabis Testing Facility Sample Collection. If the cannabis testing facility offers sample collection services, any person who performs sample collection for a cannabis testing facility must meet the experience and educational requirements of a sample collector contained in section 5.1.5 of this rule and be able to demonstrate appropriate sampling methods.
f practical laboratory experience.
(E) Cannabis Testing Facility Sample Collection. If the cannabis testing facility offers sample collection services, any person who performs sample collection for a cannabis testing facility must meet the experience and educational requirements of a sample collector contained in section 5.1.5 of this rule and be able to demonstrate appropriate sampling methods.
(2)Verification and Maintenance of Personnel Documentation. The cannabis testing facility must verify and maintain documentation of qualifications of all employees and contracted workers. Required documentation includes the following:
(A) Documentation of the employee’s education:
(1) The colleges and universities attended by the employee and the names and addresses of the colleges and universities, the major course of study, dates of attendance, degrees conferred and completion date;
(2) Official transcripts from the registrar of the colleges and universities attended by the employee showing all courses, course credits, degrees conferred, and dates degrees were conferred; and
(3) Records from credential evaluation services, including translations of transcripts from non-English-language colleges and universities. For an employee who attended a college or university not located in the United States (U.S.) or its territories, the requirement that the college or university be accredited is satisfied if the educational credentials of the employee are found, by the credential evaluation service, to be equivalent to those of a person who attended an accredited U.S. college or university.
(B) Documentation of each employee’s experience:
(1) Name and address of the laboratory or cannabis testing facility where the employee received non-course related experience, dates of employment, number of hours per week employed and a description of the testing and analytic methods performed by the person; and
quivalent to those of a person who attended an accredited U.S. college or university.
(B) Documentation of each employee’s experience:
(1) Name and address of the laboratory or cannabis testing facility where the employee received non-course related experience, dates of employment, number of hours per week employed and a description of the testing and analytic methods performed by the person; and
(2) Signed documentation of such experience from the director or equivalent of the laboratory or cannabis testing facility.
(C) Records of all individual identification cards including the identification number and the date of issuance and expiration for every principal office, board member and employee of the cannabis testing facility.
(D) Personnel plans reflecting sufficient personnel with the necessary education, training, technical knowledge and experience for their assigned functions. cannabis testing facility management must:
(1) Specify and document the responsibility, authority and interrelationships of all personnel who manage, perform or verify work affecting the quality of the tests;
(2) Establish job descriptions to include the minimum level of qualifications, experience and basic cannabis testing facility skills necessary for all positions in the cannabis testing facility;
(3) Document authority of specific personnel to perform particular types of sampling and environmental testing, issue test reports, give opinions and interpretations and operate particular types of equipment; and
ablish job descriptions to include the minimum level of qualifications, experience and basic cannabis testing facility skills necessary for all positions in the cannabis testing facility;
(3) Document authority of specific personnel to perform particular types of sampling and environmental testing, issue test reports, give opinions and interpretations and operate particular types of equipment; and
(4) Document authority of specific personnel to maintain document control policies, chain of custody forms for each sample tested and control access to certificate of analysis data.
(E) Records of the relevant authorization(s), demonstration(s) of capability, educational and professional qualifications, training, skills and experience of all technical personnel, including contracted personnel. This information must be readily available and include the date on which authorization and/or competence is confirmed.
(F) Documentation of the initials and signatures of anyone analyzing or reviewing data so that the records can be traced back to the individual approving the data.
(3) Personnel Training and Supervision. The cannabis testing facility management must:
(A) Provide adequate supervision of staff by persons familiar with methods and procedures;
(B) Formulate goals with respect to the education and training skills of the cannabis testing facility personnel, including:
(1) Policies and procedures for identifying training needs and providing training of personnel;
(2) Ensuring relevance of the training program to the present and anticipated tasks of the cannabis testing facility; and
(3) Making documentation available upon request from the CDC;
(C) Ensure all technical cannabis testing facility staff has demonstrated capability in the activities for which they are responsible; and
(D) Ensure that the training of the cannabis testing facility personnel is kept up to date (on-going) by providing the following:
e present and anticipated tasks of the cannabis testing facility; and
(3) Making documentation available upon request from the CDC;
(C) Ensure all technical cannabis testing facility staff has demonstrated capability in the activities for which they are responsible; and
(D) Ensure that the training of the cannabis testing facility personnel is kept up to date (on-going) by providing the following:
(1) Documentation that each employee has read, understands and uses the latest version of the cannabis testing facility’s quality documents and security plan;
(2) Training documentation on equipment, techniques and/or procedures;
(3) Training in ethical and legal responsibilities; and
(4) Documentation of each analyst’s continued performance at least once per year.
(E) Demonstrate capability as follows:
(1) The laboratory must demonstrate that it can properly perform all methods before conducting tests. An initial demonstration of capability must be completed each time there is a change in instrument, personnel or method.
(2) The demonstration of capability must be performed by spiking a known standard, containing all target analytes, into a clean matrix which duplicates that used for routine analysis. For analytes which do not lend themselves to spiking, the demonstration of capability may be performed using QC samples.
(3) All demonstrations must be documented. All data applicable to the demonstration must be retained for a minimum of five years and available for inspection. The laboratory must set reasonable criteria for acceptability of the demonstration of capability.
(F) Use the following procedure for an initial demonstration of capability:
(1) A QC sample must be prepared by the facility using stock standards that are not used in instrument calibration (e.g., calibration verification standard).
(2) The analyte(s) must be diluted in a volume of clean matrix sufficient to prepare four aliquots at the concentration specified, or if unspecified, to a concentration of the mid-level standard.
re for an initial demonstration of capability:
(1) A QC sample must be prepared by the facility using stock standards that are not used in instrument calibration (e.g., calibration verification standard).
(2) The analyte(s) must be diluted in a volume of clean matrix sufficient to prepare four aliquots at the concentration specified, or if unspecified, to a concentration of the mid-level standard.
(3) At least four aliquots must be prepared and analyzed according to the test method either concurrently or over a period of days.
(4) Using all of the results, the facility must calculate the mean recovery in the appropriate reporting units and the sample standard deviations for each parameter of interest must be calculated. Recovery for each analyte in each aliquot and the calculated standard deviation must be within the limits specified by the facility. When it is not possible to determine mean and standard deviations, such as for presence or absence and logarithmic values, the facility must assess performance against established and documented criteria.
(5) It is the responsibility of the facility to document that any other approaches to the demonstration of capability are adequate.
(G) Use the following procedure for ongoing demonstrations of capability. After the initial demonstration of capability has been completed, the facility is required to continue demonstrating method performance through one of the following:
(1) Acceptable performance of a blind sample;
(2) Another demonstration of capability as described in paragraph 6 above;
(3) Analysis of at least four consecutive laboratory control samples with acceptable levels of precision and accuracy; or
e initial demonstration of capability has been completed, the facility is required to continue demonstrating method performance through one of the following:
(1) Acceptable performance of a blind sample;
(2) Another demonstration of capability as described in paragraph 6 above;
(3) Analysis of at least four consecutive laboratory control samples with acceptable levels of precision and accuracy; or
(4) If one of the above cannot be performed, the analysis of cannabis samples that have been analyzed by another trained analyst with statistically indistinguishable results.
Results of all continuing demonstration of capability determinations must be documented in writing.
§ 5 - Samples for Testing and Research. A cannabis testing facility may offer a service to collect samples for mandatory testing from a licensee. A cannabis testing facility may contract with or otherwise accept samples for mandatory testing from a sample collector licensed pursuant to Title 28-B and the rules governing the adult use cannabis program. A cannabis testing facility may accept samples for mandatory testing from a self-sampling licensee authorized to collect samples pursuant to Title 28-B and the rules governing the adult use cannabis program. All samples for mandatory testing must be collected in accordance with Title 28-B and the rules governing the adult use cannabis program, including this rule.
(1) Samples for Mandatory Testing or Research and Development.
(A) Authorized collection of samples. In accordance with 28-B MRS §§604 and 604-A, all samples for mandatory testing under this rule must be collected by:
(1) An employee of the testing facility;
(2) A licensed sample collector; or
n accordance with Title 28-B and the rules governing the adult use cannabis program, including this rule.
(1) Samples for Mandatory Testing or Research and Development.
(A) Authorized collection of samples. In accordance with 28-B MRS §§604 and 604-A, all samples for mandatory testing under this rule must be collected by:
(1) An employee of the testing facility;
(2) A licensed sample collector; or
(3) A self-sampling licensee, collecting samples of cannabis or cannabis products cultivated, manufactured or otherwise produced by that licensee in compliance with all requirements of the rules governing the adult use cannabis program.
(B) Collection by cannabis testing facilities or sample collectors. An employee of a cannabis testing facility or a sample collector must collect samples of cannabis or cannabis products in compliance with:
(1) Sample collection recordkeeping requirements of 18-691 CMR, chs. 30 and 40;
(2) The Department-required sampling standard operating procedures;
(3) The Department-required Best Practices Guide;
(4) The requirements and restrictions of 28-B MRS § 604; and
(5) The requirements and restrictions of the rules governing the adult use cannabis program.
(C) Collection by self-sampling licensees. A self-sampling licensee may collect samples of cannabis or cannabis products cultivated, manufactured, or otherwise produced or sold by that licensee if the licensee has submitted all required documentation to the Department and in compliance with:
(1) Sample collection recordkeeping requirements of 18-691 CMR, chs. 30 and 40;
(2) The Department-required sampling standard operating procedures;
(3) The Department-required Best Practices Guide;
(4) The requirements and restrictions of 28-B MRS § 604-A; and
erwise produced or sold by that licensee if the licensee has submitted all required documentation to the Department and in compliance with:
(1) Sample collection recordkeeping requirements of 18-691 CMR, chs. 30 and 40;
(2) The Department-required sampling standard operating procedures;
(3) The Department-required Best Practices Guide;
(4) The requirements and restrictions of 28-B MRS § 604-A; and
(5) The requirements and restrictions of the rules governing the adult use cannabis program.
(D) Required documentation and record keeping. An adult use cannabis cultivation, manufacturing, or cannabis store licensee requesting testing by a cannabis testing facility must indicate in its request for testing whether the requested testing is for mandatory testing purposes as required by the rules governing the adult use cannabis program, or for research and development purposes. The licensee must indicate in writing, prior to collection of the samples for testing, whether such testing is for mandatory testing purposes or for research and development purposes.
(1) Pursuant to 28-B MRS § 602(2), a licensee must maintain a record of all mandatory testing conducted at the request of the licensee that includes at a minimum:
(a) A description of the cannabis, cannabis concentrate or cannabis product submitted for mandatory testing;
(b) The identity of the testing facility conducting the mandatory testing; and
(c) The results of any and all mandatory testing conducted at the request of the licensee.
(E) Qualifications. Employees of a cannabis testing facility or sample collectors who collect samples from licensees must have a current individual identification card issued by OCP and must:
(1) Be physically able to perform the duties, with or without reasonable accommodations;
(2) Pass initial and ongoing demonstrations of capability;
(3) When available, complete 8 hours of initial training on various sampling techniques; and
a cannabis testing facility or sample collectors who collect samples from licensees must have a current individual identification card issued by OCP and must:
(1) Be physically able to perform the duties, with or without reasonable accommodations;
(2) Pass initial and ongoing demonstrations of capability;
(3) When available, complete 8 hours of initial training on various sampling techniques; and
(4) When available, complete 8 hours of periodic refresher training annually.
(F) Transportation of Samples. A sample collector or self-sampling licensees may transport a sample from a licensee to the cannabis testing facility for testing and analysis.
(1) The sample collector or self-sampling licensee shall ensure the samples are not visible to the public. Samples shall be locked in a fully enclosed box, container or cage that is secured to the inside of the vehicle or trailer. For the purposes of this section, the inside of the vehicle includes the trunk.
(2) The sample collector or self-sampling licensees shall ensure that packages or containers holding cannabis goods samples are neither tampered with nor opened during transport.
(3) An employee of a cannabis testing facility who is collecting samples of cannabis, cannabis concentrate or cannabis products for mandatory testing shall only travel between licensees for whom the cannabis testing facility is conducting mandatory testing and the cannabis testing facility’s premises when engaged in the transportation of samples; a sample collector not employed by a cannabis testing facility shall only travel between licensees for whom the sample collector is collecting samples and the cannabis testing facility(ies) conducting the mandatory testing. A sample collector shall not deviate from the travel requirements described in this section, except for necessary meals or rest required by law, or refueling.
tion of samples; a sample collector not employed by a cannabis testing facility shall only travel between licensees for whom the sample collector is collecting samples and the cannabis testing facility(ies) conducting the mandatory testing. A sample collector shall not deviate from the travel requirements described in this section, except for necessary meals or rest required by law, or refueling.
(4) The sample collector may transport multiple samples obtained from multiple licensees at once. A self-sampling licensee may transport only those samples collected by the licensee and must deliver those samples to the cannabis testing facility directly.
(5) Only persons who are in possession of a valid individual identification card issued by OCP may be in a vehicle or trailer transporting samples.
(6) All samples being transported must have a label with the following statement: “For Testing Purposes Only.”
(2) Protocols for Acceptance of Samples Collected by Licensees or Other Qualified Persons. The cannabis testing facility must develop and maintain a plan for receiving samples for mandatory and other testing.
(A) SOPs. If the cannabis testing facility accepts samples from a sample collector or self-sampling licensee for mandatory or other testing, it must develop and maintain SOPs for receiving samples.
(1) A sample collector or self-sampling licensee must contact the cannabis testing facility(ies) and comply with the cannabis testing facility’s recommendations, based upon matrices sampled and analyses required, regarding, without limitation:
(a) Sample collection tools;
(b) Sample collection and transport containers;
(c) Whether any Field or Trip blanks are required to be collected, transported or otherwise used or delivered to the cannabis testing facility pursuant to the cannabis testing facility’s quality system; and
esting facility’s recommendations, based upon matrices sampled and analyses required, regarding, without limitation:
(a) Sample collection tools;
(b) Sample collection and transport containers;
(c) Whether any Field or Trip blanks are required to be collected, transported or otherwise used or delivered to the cannabis testing facility pursuant to the cannabis testing facility’s quality system; and
(d) Any limitations regarding sample delivery.
(2) The SOPs must have detailed chain of custody protocols for receiving samples.
(3) The SOPs must require sample collectors or self-samplers to address factors such as storage, environmental conditions, transportation of the batch or sample, tamper evident sealing and labeling samples for transport “For Testing Purposes Only.”
(4) The SOPs must address representativeness of the samples received from the sample collector or self-sampler; the sampling increments must be selected at random by the sample collector or self-sampler, and designed so that the samples collected reflect the total composition of the product.
(5) The SOPs must be designed to meet specified sample quality criteria, which is dependent upon whether the samples provided are for mandatory testing in compliance with the requirements of Title 28-B, ch. 1 or additional analyses not required by law. For non-mandatory test samples, this requires a sampling plan that includes enough representative sample increments to meet the client-specified confidence intervals.
(6) The SOPs must address volume of sample to be collected by sample collector or self-sampler from each batch in compliance with the requirements of section 6 of this rule for samples collected for mandatory testing , or client specifications for non-mandatory testing. This specification will ensure that adequate sample volume is collected for the analyses required, including all required quality control samples and any potential confirmation analysis.
by sample collector or self-sampler from each batch in compliance with the requirements of section 6 of this rule for samples collected for mandatory testing , or client specifications for non-mandatory testing. This specification will ensure that adequate sample volume is collected for the analyses required, including all required quality control samples and any potential confirmation analysis.
(3) Chain of Custody and Document Control Requirements. Testing facilities must develop and implement

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## Nearby sections

- [18-691 Ch. 1 Ch. 1: Adult Use Cannabis Program Rule](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_1.md)
- [18-691 Ch. 2 Ch. 2: Maine Medical Use of Marijuana Program Rule (formerly 10-144 ch. 122)](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_2.md)
- [18-691 Ch. 4 Ch. 4: Marijuana Manufacturing Facilities](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_4.md)
- [18-691 Ch. 5 Ch. 5: Rules for the Certification of Cannabis Testing Facilities](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_5.md)
- [18-691 Ch. 10 Ch. 10: Rules for the Administration of the Adult Use Cannabis Program](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_10.md)
- [18-691 Ch. 20 Ch. 20: Rules for the Licensure of Adult Use Cannabis Establishments](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_20.md)
- [18-691 Ch. 30 Ch. 30: Compliance Rules for Adult Use Cannabis Establishments](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_30.md)
- [18-691 Ch. 40 Ch. 40: Rules for Testing of Adult Use Cannabis](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_40.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_18_691_5. Check the current official text before relying on it. Not legal advice.