# 01-026 Ch. 50: Ch. 50: Record Keeping & Reporting Requirements > Maine · Regulations · In force URL: https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_50 ## Section - **Citation:** 01-026 Ch. 50 - **Heading:** Ch. 50: Record Keeping & Reporting Requirements - **Jurisdiction:** Maine - **Kind:** Regulations - **Status:** In force - **Text as of:** August 14, 2026 - **Source:** Compiled text - **Location:** Code of Maine Rules / 01-026 Board of Pesticides Control / Ch. 50 ## Text SUMMARY: These regulations describe the types of records and reports which commercial applicators, commercial agricultural producers, limited/restricted use pesticide dealers, spray contracting firms and monitors must maintain and submit to the Board. Section 1. Records A. Pesticide Application Records I. Commercial agricultural producers and commercial applicators shall maintain pesticide application records consistent with paragraph II. below for a period of two years from the date of application. Such records shall be kept current by recording all the required information on the same day the application is performed. These records shall be maintained at the primary place of business and available for inspection by representatives of the Board at reasonable times, upon request. II. Pesticide application records shall include, at a minimum: a. Site information including town and location, crop or site treated, target organism, customer and customer address (where applicable); and i. for broadcast applications, size of treated area (when completed); ii. for volumetric applications as described on the label, the volume treated; iii. for non-broadcast applications (such as spot treatments, crack and crevice or stump treatments) a practical description of the scope or extent of the application (such as number of trees, stumps or rooms treated). b. Application information. For each distinct site, records must include date and time of application(s), brand name of pesticide(s) applied, EPA registration number(s), active ingredient(s), restricted entry interval(s) and/or ventilation period(s) (where applicable), method of application (type of equipment), dilution agent(s) (other than water), the licensed applicator's name and certification number, the name of any noncertified applicator that made the application (where applicable), and spray contracting firm (where applicable). c. Rate information. For each distinct site, application rate information must be maintained as follows: i re applicable), method of application (type of equipment), dilution agent(s) (other than water), the licensed applicator's name and certification number, the name of any noncertified applicator that made the application (where applicable), and spray contracting firm (where applicable). c. Rate information. For each distinct site, application rate information must be maintained as follows: i. Restricted Use Pesticides. For restricted use pesticides, applicators shall record the total amount of pesticide applied (undiluted). ii. General Use Pesticides. For general use pesticides, applicators shall record: (1) rate information as described in (i.) above; or (2) the mix ratio and the total mix applied; or (3) the mix ratio and the mix per unit area applied. d. For outdoor applications, except those listed below, weather conditions including wind speed and direction, air temperature and sky conditions recorded such as sunny, partly cloudy, overcast, foggy or rainy. No weather condition records need be kept for outdoor applications involving: i. pesticides placed in bait stations; ii. pesticide-impregnated devices placed on animals, such as ear tags; or iii. pesticides injected into trees or utility poles. e. For TBT applications to marine vessels, applicators must also record the vessel identification and size, and the disposition of TBT wastes including chips/dust removed prior to application and empty containers. B. Limited Use/Restricted Use Pesticide Sales Records I. Licensed pesticide dealers shall maintain records of each sale of a restricted/limited use pesticide on their sales slips and the customer's name, and license number must be recorded on every invoice or electronic record involving that individual. Licensed pesticide dealers must also maintain records to verify that sales of restricted/limited use pesticides to unlicensed purchasers are only made where a licensed applicator is employed to supervise the use of the restricted/limited use products de on their sales slips and the customer's name, and license number must be recorded on every invoice or electronic record involving that individual. Licensed pesticide dealers must also maintain records to verify that sales of restricted/limited use pesticides to unlicensed purchasers are only made where a licensed applicator is employed to supervise the use of the restricted/limited use products. These records must include the name, address, license number, issuing agency, expiration date, and categories of certification (if applicable) of each person to whom the restricted use pesticide was distributed or sold. These records are to be available for inspection by representatives of the Board at reasonable times, upon request, and are to be maintained for two calendar years from the date of sale. II. Pesticide dealer records shall also include the signature of purchaser or his/her agent, the product name, the EPA registration number, state special local need registration (SLN) number (if applicable), the quantity and size of containers purchased, and the date of purchase. III. Any pesticide dealer who discontinues the sales of restricted/limited use pesticides shall notify the Board in writing and shall provide the Board, upon request, with all required records including a final sales report up to the date of discontinuance. Section 2. Reports A. Annual Summary Reports by Commercial Applicators. Annual summary reports must be electronically submitted for each calendar year by January 31 of the following year through a Board-approved software solution. In the event a required report is not received by the due date, the person's license may be temporarily suspended until the proper report is received or until a decision is tendered at a formal hearing as described in 22 M.R.S.A. §1471-D(7) Annual summary reports must be electronically submitted for each calendar year by January 31 of the following year through a Board-approved software solution. In the event a required report is not received by the due date, the person's license may be temporarily suspended until the proper report is received or until a decision is tendered at a formal hearing as described in 22 M.R.S.A. §1471-D(7). The report filed with the Board by or on behalf of commercial applicators shall contain the following information for each site or crop treated: quantity of each pesticide used, EPA registration number and total area treated (where applicable) for each pesticide. B. Annual Pesticide Sales Reports. Pesticide dealers licensed to sell limited and restricted use pesticides must provide the Board with a calendar year-end report of total sales of all limited, restricted and general use pesticides electronically through a Board-approved software solution before their pesticide dealer license can be renewed. The Board will furnish report forms. C. Transition to Electronic Submission of Sales and Use Reports. I. The 2024 amendments to Section 2 shall not affect the licensing status of applicators or dealers until reports for 2025 are due on January 31, 2026. At that time, reports will be required to be submitted in an electronic format through a Board-approved software solution unless the submitter has received an electronic reporting waiver. II. The 2024 amendments to this chapter which will transition annual summary reports by commercial applicators and annual pesticide sales reports to an electronic format shall be phased in over two years. Phase one shall include promotion of the electronic portal and education for commercial applicators and dealers on how to utilize the electronic submission portal for reporting year 2024 aiver. II. The 2024 amendments to this chapter which will transition annual summary reports by commercial applicators and annual pesticide sales reports to an electronic format shall be phased in over two years. Phase one shall include promotion of the electronic portal and education for commercial applicators and dealers on how to utilize the electronic submission portal for reporting year 2024. Phase two shall include requiring commercial applicators and dealers to use the electronic submission portal for reporting year 2025, unless the submitter has received an electronic reporting waiver. D. Waivers I. If commercial applicators or dealers do not have access to an electronic device capable of submitting electronic reports, they may seek an electronic reporting waiver. Waiver applications must include the following: a. The name, address and telephone number of the applicant; b. The license number of the applicant; c. The intended format for submitting reports; and d. Testimony or proof that the submitter is unable to complete the electronic submission process outlined in Section 1. II. Within 30 days after a complete application is submitted, the Board or its staff shall issue a waiver if: a. The waiver application is received prior to December 31 of the reporting year; b. The applicant possesses a valid pesticide applicator or dealer license issued by the State; and c. The applicant agrees to submit physical copies of the annual reports required in Section 1 no later than January 31 of the following year. The Board may place conditions on any such waiver, and the applicant shall comply with such conditions. Except as required by the waiver, the applicant shall undertake the reporting in accordance with all of the conditions described in their request and all other applicable legal standards hysical copies of the annual reports required in Section 1 no later than January 31 of the following year. The Board may place conditions on any such waiver, and the applicant shall comply with such conditions. Except as required by the waiver, the applicant shall undertake the reporting in accordance with all of the conditions described in their request and all other applicable legal standards. Waivers issued by the Board under this section shall not be transferable or assignable except with further written approval of the Board and shall be valid only for the period specified in the permit. The contents of this section will be effective for the reporting year 2024. E. Spray Incident Reports I. Commercial agricultural producers, commercial applicators, spray contracting firms and licensed pesticide dealers shall be responsible for telephoning a spray incident report to the Board as soon as practicable after emergency health care has been obtained for injured parties and efforts have been initiated to contain any spills. II. A reportable spray incident is any significant misapplication or accidental discharge of a pesticide. Such incidents shall include: fires involving pesticides; vehicle and aircraft accidents resulting in a spill or human contamination; failure to turn off spray booms or other spray equipment resulting in application to sensitive areas (such as water bodies, accidentally applying pesticides to the wrong site or places of human habitation) when such application is a violation of label instructions or other law; overfilling of spray equipment resulting in risk of contamination of water; and any other equipment breakage or malfunction or pesticide handling activity which causes a pesticide release which may result in a threat to human health or the environment. ## Nearby sections - [01-026 Ch. 10 Ch. 10: Definitions and Terms](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_10.md) - [01-026 Ch. 20 Ch. 20: Special Provisions](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_20.md) - [01-026 Ch. 22 Ch. 22: Standards for Outdoor Application of Pesticides by Powered Equipment in Order to Minimize Off-Target Deposition](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_22.md) - [01-026 Ch. 24 Ch. 24: Pesticide Storage Facility Standards / Pesticide Distributors](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_24.md) - [01-026 Ch. 26 Ch. 26: Standards for Pesticide Applications and Notification for All Occupied Buildings Except K-12 Schools](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_26.md) - [01-026 Ch. 27 Ch. 27: Standards for Pesticide Application and Public Notification in Schools](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_27.md) - [01-026 Ch. 28 Ch. 28: Notification Provisions for Outdoor Pesticide Applications](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_28.md) - [01-026 Ch. 31 Ch. 31: Certification and Licensing Provisions / Commercial Applicators](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_31.md) - [01-026 Ch. 32 Ch. 32: Certification and Licensing Provisions / Private Applicators](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_32.md) - [01-026 Ch. 33 Ch. 33: Certification and Licensing Provisions / Private Applicators of General Use Pesticides](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_33.md) - [01-026 Ch. 40 Ch. 40: Maine Restricted and Limited-Use Pesticides](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_40.md) - [01-026 Ch. 41 Ch. 41: Special Restrictions on Pesticide Use](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_41.md) - [01-026 Ch. 50 Ch. 50: Record Keeping & Reporting Requirements](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_50.md) - [01-026 Ch. 51 Ch. 51: Notice of Aerial Pesticide Applications](https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_51.md) --- Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_ME_CMR_01_026_50. Check the current official text before relying on it. Not legal advice.