# 92 Ill. Adm. Code 1020.20: Section 1020.20 Required Records For Automotive Parts Recyclers Rebuilders, New Vehicle Dealers, Used Vehicle Dealers, Repairers, Transporters, and Out-of-State Salvage Vehicle Buyers > Illinois · Regulations · In force URL: https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_20 ## Section - **Citation:** 92 Ill. Adm. Code 1020.20 - **Heading:** Section 1020.20 Required Records For Automotive Parts Recyclers Rebuilders, New Vehicle Dealers, Used Vehicle Dealers, Repairers, Transporters, and Out-of-State Salvage Vehicle Buyers - **Jurisdiction:** Illinois - **Kind:** Regulations - **Status:** In force - **Text as of:** August 14, 2026 - **Source:** Compiled text - **Location:** Illinois Administrative Code / Title 92 TRANSPORTATION / CHAPTER II: SECRETARY OF STATE / Part 1020 DEALERS, WRECKERS, TRANSPORTERS AND REBUILDERS / Section 1020.20 Required Records For Automotive Parts Recyclers Rebuilders, New Vehicle Dealers, Used Vehicle Dealers, Repairers, Transporters, and Out-of-State Salvage Vehicle Buyers ## Text Section 1020 Section 1020.20  Required Records For Automotive Parts Recyclers Rebuilders, New Vehicle Dealers, Used Vehicle Dealers, Repairers , Transporters, and Out-of-State Salvage Vehicle Buyers Each person or firm licensed pursuant to Sections 5-301 (excluding Scrap Processors), 5-302, 5-101, 5-102 , or 5-201 of the Illinois Vehicle Title and Registration Law (the Act) of the Illinois Vehicle Code is required to maintain for a period of three years subsequent to the acquisition, disposal, wrecking, rebuilding or junking of vehicles or essential parts thereof, a uniform record of such transactions at the principal place of business.  Such records shall be kept in a bound ledger or electronic data processing system (Police Book).  The "Police Book" shall be double-entry reflecting the required information at the time of acquisition and at the time of disposal.  The required information shall be, but without limitation, as required hereunder , as applicable . a)         Upon the purchase, receipt, or acquisition or disposal of vehicles, essential parts pursuant to Section 1-118 of the Illinois Vehicle Code (IVC) the following information must be recorded from the records kept on file at the licensee's established place of business in a legible form.  A separate record shall be kept for each vehicle or essential part and shall be open to inspection at any reasonable hour as allowed by Section 5-403(4) of the IVC by any authorized representative of the Secretary of State or any peace officer: 1)         The name, address, and verification of same, of the person from whom the vehicle or essential part was acquired.  If that person is a dealer, the Illinois or out-of-state dealer license number of such person shall be recorded o inspection at any reasonable hour as allowed by Section 5-403(4) of the IVC by any authorized representative of the Secretary of State or any peace officer: 1)         The name, address, and verification of same, of the person from whom the vehicle or essential part was acquired.  If that person is a dealer, the Illinois or out-of-state dealer license number of such person shall be recorded.  Verification shall be by an Illinois driver's license, and one other type of identification; 2)         The date and type of acquisition or disposal (i.e., sale, exchange, etc.); 3)         A description of the vehicle or essential part, including: A)        The year, make, model, style and color of the vehicle or essential part; B)        The manufacturer's identification number, the Secretary of State's or the Illinois State Police's identification number, or if applicable, the derivative or essential part assigned number; C)        The year, make, model and manufacturer's identification number of the vehicle from which the essential part was removed; 4)         Documentary proof of ownership consisting of the following documents: A)        Uniform Invoices; B)        Certificates of title, salvage certificates, junking certificates; C)        Receipts or bills of sale; or, D)        Other acceptable documentary evidence of right of possession; 5)         The signature of the person making the inspection of a used vehicle as required under subsection (d), if applicable; 6)         The name and address of the person to whom any vehicle or essential part was disposed, and if that person is a dealer, the Illinois or out-of-state dealer license number of that dealer; 7)         The uniform invoice number reflecting the disposition of the vehicle or essential part; 8)         A record of every vehicle transported by a transporter licensed under Section 5-201 of the Act, including numbers of or other marks of identification thereof, the names and addresses of persons from whom and to whom the vehicle was or out-of-state dealer license number of that dealer; 7)         The uniform invoice number reflecting the disposition of the vehicle or essential part; 8)         A record of every vehicle transported by a transporter licensed under Section 5-201 of the Act, including numbers of or other marks of identification thereof, the names and addresses of persons from whom and to whom the vehicle was delivered, and the dates of delivery, if applicable; and 9)         A record of the in-transit plate and the vehicle that each plate was placed upon for purposes of being transported by a transporter licensed under Section 5-201 of the Act, if applicable. b)        It shall be the responsibility of every licensee hereunder to inspect every vehicle or essential part acquired.  If there is any evidence that any serial number thereon has been removed, altered, defaced or destroyed, the licensee shall notify the Secretary of State. c)         Licensees who do not maintain electronic data processing record-keeping systems shall maintain, for three years, the information required to be recorded by Section 5-401.2 of the Act in separate bound ledger books of a double entry type to be titled as follows: 1)         New Vehicle; 2)         Used Vehicle; 3)         Essential Parts; 4)         Rebuilt Vehicles; 5)         Junked Vehicles; and 6)         Transported Vehicles. d)         Licensees who maintain their records in an electronic data recordkeeping system shall maintain, for three years, the information required to be recorded by Section 5-401.2 of the Act which must be accessible for inspection by the vehicle identification number either directly or indirectly through the association of the vehicle identification number with another identification number: 1)         All electronic records must be retrievable during the inspection; and 2)         There shall be an employee of the licensee available to retrieve the records during the hours of operation of the business le for inspection by the vehicle identification number either directly or indirectly through the association of the vehicle identification number with another identification number: 1)         All electronic records must be retrievable during the inspection; and 2)         There shall be an employee of the licensee available to retrieve the records during the hours of operation of the business. e)         Separate records for each vehicle or essential part shall be kept. Such records shall be clearly legible and open for inspection at any reasonable time by any authorized representative of the Secretary of State or any peace officer.  The Secretary of State may prescribe forms for the maintenance of such records. f)         Any person or firm who violates or fails to comply with the provisions of this Part may have the license denied, revoked or suspended in accordance with Section 5-501 of the Act.  Hearings to contest such action shall be held in accordance with Section 2-118 of the Illinois Vehicle and Registration Law of the IVC as amended and 92 Ill. Adm. Code 1001. Subpart A. ## Nearby sections - [92 Ill. Adm. Code 1020.10 Section 1020.10 Dealers Established Place of Business](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_10.md) - [92 Ill. Adm. Code 1020.15 Section 1020.15 Buy Here, Pay Here Dealers](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_15.md) - [92 Ill. Adm. Code 1020.20 Section 1020.20 Required Records For Automotive Parts Recyclers Rebuilders, New Vehicle Dealers, Used Vehicle Dealers, Repairers, Transporters, and Out-of-State Salvage Vehicle Buyers](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_20.md) - [92 Ill. Adm. Code 1020.30 Section 1020.30 Records Required Upon Removal of Dash Assemblies with Vehicle Identification Number Plate Attached](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_30.md) - [92 Ill. Adm. Code 1020.40 Section 1020.40 Inspection of Licensees' Records and Premises](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_40.md) - [92 Ill. Adm. Code 1020.50 Section 1020.50 Consignment Sales by Dealers](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_50.md) - [92 Ill. Adm. Code 1020.70 Section 1020.70 Rebuilders Not to Engage in Retail Selling of Salvage or Rebuilt Vehicles](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_70.md) - [92 Ill. Adm. Code 1020.80 Section 1020.80 Inspection of Rebuilt Vehicles](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_80.md) --- Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T92_P1020_S1020_20. Check the current official text before relying on it. Not legal advice.