# 80 Ill. Adm. Code 250.60: Section 250.60 Eligible Registers

> Illinois · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T80_P250_S250_60

## Section

- **Citation:** 80 Ill. Adm. Code 250.60
- **Heading:** Section 250.60 Eligible Registers
- **Jurisdiction:** Illinois
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Illinois Administrative Code / Title 80 PUBLIC OFFICIALS AND EMPLOYEES / CHAPTER VI: STATE UNIVERSITIES CIVIL SERVICE SYSTEM / Part 250 STATE UNIVERSITIES CIVIL SERVICE SYSTEM / Section 250.60 Eligible Registers

## Text

Section 250
Section 250.60  Eligible
Registers
a)         Establishment of Registers
1)         The employer shall establish three kinds of registers in each
place of employment in accordance with this Part:  reemployment, promotional,
and original entry.
2)         On a monthly basis, or as designated, the employer shall file
with the office of the Executive Director a list containing name, class, date
of examination, examination number and score of all candidates, and these
records shall constitute the master record of examinations taken by the
applicants of the System for that employer.
b)         Composition of Registers
1)         Reemployment registers shall contain names of status employees
who have been laid off through reduction in force or who, because of
reallocation or reclassification of positions or other causes not prejudicial
to the service, have failed to gain eligibility in the new class or who have
chosen not to qualify in the new class.  The registers shall have the
appropriate names listed according to class and in the order of seniority as
earned up to the date of eligibility for a position on the reemployment
register.
2)         Each lesser unit shall have its own reemployment register.
3)         Promotional registers shall be by class and shall contain
names in the following categories and order:
A)        Listed in order of total service in the class:
i)          names of employees with status appointments, after having
been certified from the promotional register, who have been laid off during the
probationary period through reduction in force, with credit for total service
as of date of layoff; or
ii)         names of employees with status appointments, after having
been certified from the promotional register and who, during the probationary
period, have failed to gain eligibility following reallocation or
reclassification of positions, with credit for total service as of date of
ineligibility; or
iii)        names of current employees reinstated by total servic
s of date of layoff; or
ii)         names of employees with status appointments, after having
been certified from the promotional register and who, during the probationary
period, have failed to gain eligibility following reallocation or
reclassification of positions, with credit for total service as of date of
ineligibility; or
iii)        names of current employees reinstated by total service in
accordance with subsection (j)(4).
B)        Listed in order of promotional examination scores: names of
successful candidates in accordance with Section 250.50(b).
4)         Original entry registers shall be by class and shall contain
names in the following categories and order:
A)        Listed in order of total service to the employer: names of
employees who have been, or who may be, separated from status appointments,
after completion of at least six months of service to the employer, resulting
from a permanent abolishment of a functional service, provided that not later
than 90 days after the abolishment of the service, they have qualified for, and
have received a passing score on, an original entry examination for the class.
B)        Listed in order of total service in the class:
i)          names of employees with status appointments, after having
been certified from the original entry register, who have been laid off during
the probationary period through reduction in force, with credit for total
service as of date of layoff; or
ii)         names of employees with status appointments, after having
been certified from the original entry register and who, during the
probationary period, have failed to gain eligibility following reallocation or
reclassification of positions, with credit for total service as of date of
ineligibility; or
iii)        names of current employees reinstated by total service in
accordance with subsection (j)(4)
of employees with status appointments, after having
been certified from the original entry register and who, during the
probationary period, have failed to gain eligibility following reallocation or
reclassification of positions, with credit for total service as of date of
ineligibility; or
iii)        names of current employees reinstated by total service in
accordance with subsection (j)(4).
C)        Listed in order of total service in the class:
i)          names of former employees restored by total service in
accordance with subsection (j)(5); or
ii)         names of employees seeking transfer, listed according to
total service as of date of request for transfer.
D)        Listed in order of original entry examination scores: names of
successful candidates in accordance with Section 250.50(b) and employees
seeking transfer in accordance with Section 250.100(c)(3).
c)         Precedence of Registers.  For appointment purposes, registers
shall have precedence in the following order:  reemployment, promotional, and
original entry.
d)         Certification from Registers
1)         Reemployment in positions shall be made in accordance with the
register, with highest seniority taking precedence.  From a reemployment
register, the employer shall certify only one name for appointment.
2)         From the promotional register or original entry register, the
employer shall certify the candidates with the three highest scores on the register
at the time the vacancy is declared, or as otherwise provided under subsection (d)(3).
3)         When ties in scores exist on an original entry register or
promotional register for a class, all candidates with a tie score, and hence of
the same relative excellence, shall be equally eligible to be considered as one
of the available candidates certified from the register
scores on the register
at the time the vacancy is declared, or as otherwise provided under subsection (d)(3).
3)         When ties in scores exist on an original entry register or
promotional register for a class, all candidates with a tie score, and hence of
the same relative excellence, shall be equally eligible to be considered as one
of the available candidates certified from the register.  The employer shall
conduct an interview with, and shall consider, all candidates certified from
the register in this manner prior to making its recommendation for selection,
except that a single selecting official for the employer shall not be required
to interview more than once the same candidate, as currently certified from the
register, for a position of the same class.
4)         If a total of three candidates are not available from the
promotional register and/or original entry register, the employer shall certify
those listed, and in addition may refer enough other candidates so that the
employing officer has the choice of three candidates for the position.  Such
additional candidates as are necessary to provide the employing officer with a
choice of three must be qualified for the class of the position to which
referred and may be employed in accordance with Section 250.70(b)(1) and
Section 250.90(b)(6).
5)         A promotional register and/or an original entry register
becomes closed for the purpose of certification of the names of candidates to a
particular vacant position at a time established by the employer.  Once this
time has been established, it must become a matter of record, and it cannot be
changed unless, when this time is reached, the employer is unable to provide to
the selecting official three candidates from the promotional register and/or
original entry register, and the selecting official wishes to interview three
candidates prior to filling a position, whereupon a new date must be
established in accordance with the aforementioned procedure
ter of record, and it cannot be
changed unless, when this time is reached, the employer is unable to provide to
the selecting official three candidates from the promotional register and/or
original entry register, and the selecting official wishes to interview three
candidates prior to filling a position, whereupon a new date must be
established in accordance with the aforementioned procedure.  The selecting
official shall interview from the registers, for any one vacancy, in accordance
with the provisions of subsection (d)(3).
6)         Candidates on an eligible register may be referred
concurrently to more than one vacancy in the appropriate class, if, in the
judgment of the employer, the procedure is needed to speed up employment
transactions. Total referrals to a vacant position are to be limited to the
candidates with the top three scores, or in accordance with the provisions of subsection
(d)(3).
7)         The name of a candidate on a register, who at the time of
induction into military service is an employee of an employer under the University
System, shall be placed in suspension until the termination of military
service, at which time his/her name shall be reactivated on the appropriate register
in the order of his/her score on the original examination, providing the register
of the class has not been voided during the period of his/her military leave.
8)         In making a selection from among those candidates with the top
three scores certified from the register, and in accordance with the provisions
of subsection (d)(3), the employer shall not discriminate because of race,
color, religious or political affiliation, or because of age or sex, when the
reasonable demands of the position do not require such a distinction
/her military leave.
8)         In making a selection from among those candidates with the top
three scores certified from the register, and in accordance with the provisions
of subsection (d)(3), the employer shall not discriminate because of race,
color, religious or political affiliation, or because of age or sex, when the
reasonable demands of the position do not require such a distinction.
9)         The Executive Director may authorize specialized position
certification for eligible register candidates or incumbents who possess
special and identified qualifications that are job-related requirements for a
specific position, as well as being fully qualified for the class.  Upon
certification from a register, candidates with the top three scores who possess
the established specialized requirements shall be referred for interview.
e)         Acceptance of Candidates.  The employer shall record the
appointment of the candidate selected, and shall return the names passed over
to the appropriate eligible register for future certification.
f)         Registers by Places of Employment
1)         Applicants applying for examinations will be asked to specify
places of employment at which they will accept employment, except as provided
for in subsection (f)(4), and a statement of that place of employment
preference shall constitute a refusal by the candidate of employment at other
places of employment.  The statement of limited availability shall not
constitute a refusal to accept an offer of employment as defined in subsection
e asked to specify
places of employment at which they will accept employment, except as provided
for in subsection (f)(4), and a statement of that place of employment
preference shall constitute a refusal by the candidate of employment at other
places of employment.  The statement of limited availability shall not
constitute a refusal to accept an offer of employment as defined in subsection
(g)(5), or employment in the place or places of employment in which the
candidate declares himself/herself available for employment.  A candidate may
amend his/her statements of availability at any time while his/her name is on a
register.
2)         Following examination, a candidate may request the transfer of
an active passing original entry examination score to a place of employment other
than the one at which he/she originally wrote the examination.
3)         Following examination, a candidate may request the transfer of
an active passing promotional examination score to any place of employment
within his/her employing institution or agency.
4)         In an institution with multi-campus operations, in which a
central administrative unit has been established by the Merit Board as a
separate place of employment, promotional registers and original entry
registers for that place of employment shall be an amalgamation of all
promotional registers and original entry registers, respectively, of all places
of employment established for that institution.
g)         Mandatory Removal of Names from Registers.  The employer shall
remove the names of candidates from the reemployment registers, original entry
registers and promotional registers for the reasons set forth in subsections (g)(1)
through (9). The reasons are:
1)         Certification from the register to a status position in a
specific class and acceptance of a status appointment in that position and
class.
2)         Death of the candidate
he employer shall
remove the names of candidates from the reemployment registers, original entry
registers and promotional registers for the reasons set forth in subsections (g)(1)
through (9). The reasons are:
1)         Certification from the register to a status position in a
specific class and acceptance of a status appointment in that position and
class.
2)         Death of the candidate.
3)         Receipt of proof or determination by the Merit Board that the
candidate lacks any of the required qualifications, or is subject to rejection
for any cause specified in Section 250.50(c).
4)         Receipt by an employer of a written request from the candidate
to remove his/her name from a register.
5)         Refusal, without reasonable cause, to accept three offers of
status appointment by the candidate.
6)         Resignation of the candidate from a status position.
7)         Attempt by a candidate to practice any deception or fraud in
connection with an examination or application for employment.
8)         When a change in class or testing standards or another
classification plan change requires removal.  In this instance, specific
guidelines for the removal of names from registers shall be provided by the
University System.
9)         From promotional registers at the termination of the leave of
absence from a position in his/her former class when a candidate accepts a
position in a class outside the promotional line of the applicable registers.
h)         Permissive Removal of Names from Registers.  The employer may
remove the names of candidates from original entry registers  and from
promotional registers for the reasons set forth in this subsection (h).  Names
of candidates may be removed from reemployment registers for the reasons set
forth in subsections (h)(1) through (7)
utside the promotional line of the applicable registers.
h)         Permissive Removal of Names from Registers.  The employer may
remove the names of candidates from original entry registers  and from
promotional registers for the reasons set forth in this subsection (h).  Names
of candidates may be removed from reemployment registers for the reasons set
forth in subsections (h)(1) through (7).  The reasons include, but are not
limited to, the following:
1)         Failure of a candidate to report for work without good cause
within the time prescribed by the employer, after accepting a status or a
temporary appointment.
2)         Leaving the service of any employer served by the University System
by an employee with a status appointment.
3)         Failure to reply to the employer within seven calendar days
immediately following an offer of a status or a temporary appointment by an
employer.
4)         Notice by postal authorities of their inability to locate the candidate
at his/her last known address, or verbal notice from the owner or occupant of
the premises that the candidate is no longer at his/her last known address and
that no forwarding address has been provided.
5)         Failure of a candidate, upon request, to furnish written
evidence of availability for employment.
6)         Failure, without reasonable cause, to reply to the employer or
appear for an interview within a reasonable time prescribed by the employer, when
the employer has mailed either a notice of a vacancy in a status or temporary
position or a letter of interest to the candidate's last known address.
7)         Upon the candidate's acceptance of a promotion.
8)         Failure of a candidate to be selected for employment after
four referrals for a status appointment in the same class
ew within a reasonable time prescribed by the employer, when
the employer has mailed either a notice of a vacancy in a status or temporary
position or a letter of interest to the candidate's last known address.
7)         Upon the candidate's acceptance of a promotion.
8)         Failure of a candidate to be selected for employment after
four referrals for a status appointment in the same class.
9)         When candidates' names have remained on original entry
registers for two consecutive years following date of most recent examination,
or following date of original entry restoral on the basis of service or
seniority in accordance with subsection (j)(3), (4) or (5).
10)        In classifications identified by the Executive Director and
approved by the Merit Board, upon the expiration of the designated timeframe
specified in a formal position vacancy posting.  Classifications to be included
under this provision shall be determined by, but not limited to, an evaluation
of the following factors: occupation area, employment and turnover rates,
pre-employment screening protocols utilized, operational needs and trends,
and/or other special circumstances and justification.
i)          Notification of Candidates of Removal of Names from
Registers. Candidates whose names are removed from reemployment registers, promotional
registers, and/or original entry registers in accordance with subsections (g)
and (h) shall be notified in writing by the employer and provided the reason
for the removal.
j)          Restoration of Names to Registers.  The employer may return
to an appropriate register:
1)         Within one year after the date of removal, any name removed
from a register for the reasons set forth in subsections (g)(3) or (4), or in subsection
isters in accordance with subsections (g)
and (h) shall be notified in writing by the employer and provided the reason
for the removal.
j)          Restoration of Names to Registers.  The employer may return
to an appropriate register:
1)         Within one year after the date of removal, any name removed
from a register for the reasons set forth in subsections (g)(3) or (4), or in subsection
(h).
2)         Any name to a reemployment register as provided for in Section
250.110(b)(3)(G)(i).
3)         Any name of an employee to an original entry register or to a
promotional register who has qualified by examination and who has been laid off
during his/her probationary period, in the order of length of service in the
class determined in accordance with Section 250.90(b)(4) and (5).
4)         The name of a current employee who has been previously
employed in a class for which restoral is being requested by service and/or
seniority in that former class.
5)         The name of a former status employee who resigned or otherwise
has been separated from employment in good standing and who, within one year
after resignation or separation from employment, requests restoration to a
register shall, upon approval of the employer, be restored on the original
entry register in accordance with seniority earned as of the date of
resignation or separation as determined in accordance with Sections
250.90(b)(5) and 250.120(e).  The former employee may be required to pass
physical tests or other tests required by this Part to determine fitness at the
time of restoral.  Seniority earned prior to resignation shall be restored.

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T80_P250_S250_60. Check the current official text before relying on it. Not legal advice.