# 77 Ill. Adm. Code 630.90: Section 630.90 Records

> Illinois · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_90

## Section

- **Citation:** 77 Ill. Adm. Code 630.90
- **Heading:** Section 630.90 Records
- **Jurisdiction:** Illinois
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Illinois Administrative Code / Title 77 PUBLIC HEALTH / CHAPTER I: DEPARTMENT OF PUBLIC HEALTH / Part 630 MATERNAL AND CHILD HEALTH SERVICES CODE / Section 630.90 Records

## Text

Section 630
Section 630.90  Records
a)         Administrative.  The following administrative records shall be
maintained by the project for a period of three years:
1)         All financial record of expenditures, third-party
reimbursements and other project income.
2)         An inventory record of all equipment purchased from project
funds including (listing shall be cumulative and updated annually):
A)        A description of the item.
B)        Inventory identification (I.D.) number.  This can be a
manufacturer's serial number or other I.D. number, but it must be permanently
affixed to the item.
C)        Acquisition date and cost.
D)        From whom purchased.
E)        Location and condition of the item.  No property can be
disposed of without prior written authorization of the Chief, Division of
Family Health. Upon termination of a project the equipment becomes the property
of the Illinois Department of Public Health.
3)         Personnel records for all project staff.
4)         Statistical information derived from project activities.
b)         Patient Records
1)         One record containing the appropriate information relative to
that person's care shall be maintained on each patient.
2)         A project record shall be maintained on each individual
registered in the project.  The record should be designed to accommodate entries
by each discipline providing services for that project.  Documentation showing
preauthorization of services purchased by the project shall be maintained as a
part of the individual's patient record.  All services provided to a particular
patient by each discipline must be easily reviewable by the other disciplines.
3)         The record shall be useful as an administrative and health
management tool.
4)         Confidentiality.  The following information relating to
patients and persons requesting services shall be treated as confidential:
A)        Names and addresses individually or by list
l services provided to a particular
patient by each discipline must be easily reviewable by the other disciplines.
3)         The record shall be useful as an administrative and health
management tool.
4)         Confidentiality.  The following information relating to
patients and persons requesting services shall be treated as confidential:
A)        Names and addresses individually or by list.
B)        Information contained in reports of medical examinations and
treatments.
C)        Information about financial resources.
D)        Information contained in registers, in case records, correspondence,
any forms or notations obtained from or about the individual and family
concerning his condition or circumstances, including all such information
whether or not it is recorded.
E)        Records of state and local health department evaluations of
such information.
5)         Release of Information.  Information shall be kept
confidential and shall not be divulged except as follows:
A)        Confidential information may be released only with the parent's
or patient's consent to agencies, institutions or individuals who are requested
to provide maternal and child health services to the mother or child, as a part
of the program of the state agency.
B)        Confidential information may be released to other state or
federal agencies having as their purpose the health and welfare of the mother
or child for whom the patient or his parent, in his behalf, has requested
services
es, institutions or individuals who are requested
to provide maternal and child health services to the mother or child, as a part
of the program of the state agency.
B)        Confidential information may be released to other state or
federal agencies having as their purpose the health and welfare of the mother
or child for whom the patient or his parent, in his behalf, has requested
services.  In these circumstances the information may be released only if
adequate assurances are given that:
i)          The confidential character of the information will be
preserved;
ii)         the confidential information will be used only for the
purpose for which it is made available;
iii)        such proposals are reasonably related to the purposes of the
program of the state or local agency and the functioning of the other agencies
or programs; and
iv)        the standards  of protection established by the other agencies
or programs to which the confidential information is made available are at
least equal to those established by the state or local health department.
C)        When a signed consent form is received from the patient,
confidential information must be released to the Department to evaluate the
effectiveness of prenatal care, to conduct research to reduce infant and
maternal morbidity and mortality, and to assist the Department in the
allocation of resources.  For women who consent to collection of such data, the
grantee will solely retain all identifying information of the women (name,
address, social security number, phone number) and provide code numbers to the
Department in place of such information.  The grantee will destroy the consent
forms after the Department has completed its review of the data
Department in the
allocation of resources.  For women who consent to collection of such data, the
grantee will solely retain all identifying information of the women (name,
address, social security number, phone number) and provide code numbers to the
Department in place of such information.  The grantee will destroy the consent
forms after the Department has completed its review of the data.  That consent
form will include:
i)          the name of the person signing the form;
ii          the name and address of the patient;
iii)        a statement of consent to release information for the
purposes stated in subsection (b)(5)(C) above;
iv)        a protection against release beyond the Illinois Department of
Public Health.
D)        Information may be disclosed in summary, statistical or other
form, which does not make it possible to identify any particular individual.

## Nearby sections

- [77 Ill. Adm. Code 630.70 Section 630.70  Definitions](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_70.md)
- [77 Ill. Adm. Code 630.80 Section 630.80  Standards](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_80.md)
- [77 Ill. Adm. Code 630.90 Section 630.90  Records](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_90.md)
- [77 Ill. Adm. Code 630.100 Section 630.100  Reports](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_100.md)
- [77 Ill. Adm. Code 630.110 Section 630.110  In-Service Training](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_110.md)
- [77 Ill. Adm. Code 630.120 Section 630.120  Evaluation](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_120.md)
- [77 Ill. Adm. Code 630.130 Section 630.130  Use of Project Funds](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_130.md)
- [77 Ill. Adm. Code 630.140 Section 630.140  Program Income](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_140.md)
- [77 Ill. Adm. Code 630.150 Section 630.150  Eligibility for Services](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_150.md)
- [77 Ill. Adm. Code 630.160 Section 630.160  Availability of Services](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_160.md)
- [77 Ill. Adm. Code 630.170 Section 630.170  Utilization of Community Resources](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_170.md)
- [77 Ill. Adm. Code 630.180 Section 630.180  Abortions and Sterilizations](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_180.md)
- [77 Ill. Adm. Code 630.190 Section 630.190  Reasonable Cost](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_190.md)
- [77 Ill. Adm. Code 630.200 Section 630.200  Preparation of Applications](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_200.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T77_P630_S630_90. Check the current official text before relying on it. Not legal advice.