# 44 Ill. Adm. Code 2000.4040: Section 2000.4040 Lease Administration > Illinois · Regulations · In force URL: https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4040 ## Section - **Citation:** 44 Ill. Adm. Code 2000.4040 - **Heading:** Section 2000.4040 Lease Administration - **Jurisdiction:** Illinois - **Kind:** Regulations - **Status:** In force - **Text as of:** August 14, 2026 - **Source:** Compiled text - **Location:** Illinois Administrative Code / Title 44 GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT / CHAPTER XXV: SECRETARY OF STATE / Part 2000 SECRETARY OF STATE STANDARD PROCUREMENT / Section 2000.4040 Lease Administration ## Text Section 2000 Section 2000.4040  Lease Administration a)         Officials or employees of the departments for which the CPO will acquire leased space shall at no time, before or after a space request is submitted to the CPO or after a lease agreement is made, directly or indirectly contact lessors, offerors, or potential offerors for the purpose of making oral or written representation or commitments or agreements with respect to the terms of occupancy of particular space, tenant improvements, alteration and repairs, unless authorized by the CPO.  Consequently, when it is ascertained by the CPO that an unauthorized contact has been made, lease acquisition action may be deferred until its nature and impact can be determined.  Whenever an unauthorized contact is judged by the responsible Secretary of State leasing official to be detrimental to the State's interest, further leasing action may be suspended for such time as may be required to eliminate or minimize the detrimental impact. b)         Lessors, offerors, or potential offerors, or their agents, shall be referred to the appropriate Secretary of State office. c)         Departments shall not negotiate lease terms, negotiate settlements, withhold rentals, or vacate a leased property without the prior approval of the CPO.  Departments are encouraged to deal with minor landlord/tenant problems (i.e., minor repairs, building comfort complaints, etc.) at a local level.  Any significant difficulties shall immediately be reported to CPO for handling. All problems shall be noted on the local level on the forms provided by the CPO for this purpose and proper records maintained for use in the event a specific problem goes unresolved and further action is required. d)         Each department is responsible for budgeting sufficient money in appropriate line items to cover all obligations.  Payments are to be made by the occupying Department and will not be considered the responsibility of the CPO forms provided by the CPO for this purpose and proper records maintained for use in the event a specific problem goes unresolved and further action is required. d)         Each department is responsible for budgeting sufficient money in appropriate line items to cover all obligations.  Payments are to be made by the occupying Department and will not be considered the responsibility of the CPO. e)         Except when deemed by the CPO to be in the best interest of the State, no department may incur rental obligations before occupying the space rented. ## Nearby sections - [44 Ill. Adm. Code 2000.4000 Section 2000.4000 Applicability](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4000.md) - [44 Ill. Adm. Code 2000.4005 Section 2000.4005 Requests for Space/Department Responsibilities](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4005.md) - [44 Ill. Adm. Code 2000.4010 Section 2000.4010 General Acquisition Procedures](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4010.md) - [44 Ill. Adm. Code 2000.4015 Section 2000.4015 Acquisition of Leases by RFI](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4015.md) - [44 Ill. Adm. Code 2000.4020 Section 2000.4020 Leases Acquired by Other Methods](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4020.md) - [44 Ill. Adm. Code 2000.4025 Section 2000.4025 Renewal or Extension of Lease in Effect Prior to July 1, 1998 (Repealed)](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4025.md) - [44 Ill. Adm. Code 2000.4030 Section 2000.4030 Renewal of Leases](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4030.md) - [44 Ill. Adm. Code 2000.4035 Section 2000.4035 Purchase Options](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4035.md) - [44 Ill. Adm. Code 2000.4040 Section 2000.4040 Lease Administration](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4040.md) - [44 Ill. Adm. Code 2000.4045 Section 2000.4045 Emergency Lease Procurement](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4045.md) - [44 Ill. Adm. Code 2000.4050 Section 2000.4050 Area Measurement](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4050.md) - [44 Ill. Adm. Code 2000.4055 Section 2000.4055 Space Planning Assistance](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4055.md) - [44 Ill. Adm. Code 2000.4060 Section 2000.4060 Space Allowance and Standards](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4060.md) - [44 Ill. Adm. Code 2000.4065 Section 2000.4065 Office Furnishings](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4065.md) --- Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T44_P2000_S2000_4040. Check the current official text before relying on it. Not legal advice.