# 17 Ill. Adm. Code 3060.80: Section 3060.80 General Requirements

> Illinois · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_80

## Section

- **Citation:** 17 Ill. Adm. Code 3060.80
- **Heading:** Section 3060.80 General Requirements
- **Jurisdiction:** Illinois
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Illinois Administrative Code / Title 17 CONSERVATION / CHAPTER I: DEPARTMENT OF NATURAL RESOURCES / Part 3060 SPECIAL WILDLIFE FUNDS GRANT PROGRAM / Section 3060.80 General Requirements

## Text

Section 3060.80  General Requirements
a)         Grant Compliance
1)         Agreement
A)        When
a grant has been awarded, the grantee and the Director of the Department, or
the Director's designee on behalf of the Department, shall execute an
agreement.  In order for the costs to be eligible for funding, the project must
not be initiated and costs shall not be incurred prior to the time the Department
approves the grant agreement.  This grant shall not be used to reimburse an
applicant for any costs incurred prior to the execution of the grant agreement.
B)        The
agreement shall contain substantive provisions including, but not limited to,
the following:
i)         a
recitation of legal authority pursuant to which the agreement is made
ii)        an
identification of the project scope and schedule and the work or services to be
performed or conducted by the grantee
iii)       an
identification of the grant amount
iv)       the
condition and manner by which the Department shall pay the grant amount,
subject at all times to annual appropriation by the General Assembly
v)        the
irrevocable promise by the grantee to pay the local match (if any) of the total
project cost
vi)       a
promise by the grantee not to assign or transfer any of the rights, duties or
obligations of the grantee without the written consent of the Department
vii)      a
promise by the grantee not to amend the agreement without the written consent
of the Department; failure to do so will result in a cost disallowance; the
project must be completed by the completion date on the notice of grant award
unless a written request for an extension is submitted no later than 30 days
prior to the award completion date
viii)     a
covenant that the grantee shall expend the grant award and any accrued interest
only for the purposes of the project as stated in the application and approved
by the Department
ix)       a
covenant that the grantee shall refrain from entering into any written or oral
agreement or underst
equest for an extension is submitted no later than 30 days
prior to the award completion date
viii)     a
covenant that the grantee shall expend the grant award and any accrued interest
only for the purposes of the project as stated in the application and approved
by the Department
ix)       a
covenant that the grantee shall refrain from entering into any written or oral
agreement or understanding with any party that might be construed as an
obligation of the State of Illinois or the Department for the payment of any
funds under the Special Wildlife Funds Grant Program
2)         Grant
funds for projects approved through the Special Wildlife Funds Grant Program
may be made available for expenditure by a grantee for a period no longer than
2 years, except where such grant funds are disbursed in reimbursement of costs
previously incurred by the grantee.
3)         Acknowledgment
of Funding Source
A)        The grantee
shall give proper credit to the appropriate Special Wildlife Fund and
coordinate with the Department on any publication, written document, news
article, television and radio release, interview or personal presentation, if
initiated by the grantee, which refers to the project.
B)        The grantee
shall post a sign, include a logo or affix a decal, if practical and
applicable, crediting the applicable Special Wildlife Fund. Signs, logos and
decals shall be supplied by the Department.  The appropriate Advisory Committee
will provide guidance to the grantee for posting of signs, logos and decals on
projects awarded under its Special Wildlife Fund.
4)         Reporting
Requirements
A)        A grantee
shall provide a written Final Report to the Department no later than 30 days
following the ending date of the agreement
, logos and
decals shall be supplied by the Department.  The appropriate Advisory Committee
will provide guidance to the grantee for posting of signs, logos and decals on
projects awarded under its Special Wildlife Fund.
4)         Reporting
Requirements
A)        A grantee
shall provide a written Final Report to the Department no later than 30 days
following the ending date of the agreement.  The Final Report shall include all
of the following required information:
i)         project
information including:
grant
agreement number
grantee
name, address and telephone number
time-frame
of the report
name
and telephone number or e-mail address of grantee representative completing the
report
ii)        project
objective as described in the application and grant agreement
iii)       completed
project description
iv)       summary
of the project accomplishments involving habitat preserved, protected,
acquired, managed or improved (if applicable) through the grant, including:
list of wildlife and/or native
plant resources (by species) that benefitted from the project and how they
benefitted
acres planted in cool season
grasses, warm season grasses, forbs, legumes, shrubs, trees or other
appropriate description, including whether the acres were new or replanted
acres
acres sprayed or controlled
through the use of herbicides
acres upon which controlled
burns were undertaken
acres affected through woody vegetation
and/or tree removal
acres planted, disked, mowed,
sprayed, or burned, or trees/shrubs planted or removed with equipment purchased
through the grant
number of cooperators involved
in the project
5 to 10 digital images
depicting the study species, project site, project activities or other aspects
of the project
v)        summary
of the project accomplishments for the education of the general public (if
applicable) through the grant, including:
list of wildlife and/or native
plant resources (by species) that benefitted from the project and how they
benefitted
specific audience affect
5 to 10 digital images
depicting the study species, project site, project activities or other aspects
of the project
v)        summary
of the project accomplishments for the education of the general public (if
applicable) through the grant, including:
list of wildlife and/or native
plant resources (by species) that benefitted from the project and how they
benefitted
specific audience affected
measurable outcomes achieved
list of products resulting from
the project
vi)       summary
of the project research accomplishments (if
applicable)
resulting from the grant, including:
list of wildlife and/or native
plant resources (by species) that benefitted from the research undertaken in
the project and how they benefitted
how such research can be
implemented to benefit the targeted wildlife and/or native plant resources
vii)      total
project expenditures itemized to include the following:
name and address of vendor
item description identifying details
(if applicable) such as:
make, model, serial number of
any equipment or commodities purchased
brand name, seed species/mix
quantity purchased
date item purchased
viii)     project
expenditures paid by funds other than Special Wildlife Grant Funds
ix)       documentation
to support summarized report including a complete list of landowner names and
full address (note if absentee owner), acreage location and acres affected by
the project.  Multiple conservation practices on the same acreage does not
multiply the acreage
B)        For
multiple year projects, the Department may require the grantee to submit an
Annual Progress Report for each year during which the project is active.  The Annual
Progress Report shall include the same information listed in subsection
(a)(4)(A) for the Final Report as pertains to the current year.
C)        Failure
to provide the Final Report or Annual Progress Report as required in subsection
multiple year projects, the Department may require the grantee to submit an
Annual Progress Report for each year during which the project is active.  The Annual
Progress Report shall include the same information listed in subsection
(a)(4)(A) for the Final Report as pertains to the current year.
C)        Failure
to provide the Final Report or Annual Progress Report as required in subsection
(a)(4)(A) may render the grantee ineligible to receive payments under the
current award or make them ineligible for future awards.  Deadlines for reports
may be extended for just cause when requests are submitted in writing at least 2
weeks prior to the deadline.
5)         Financial
Management
A)        The grantee
shall keep adequate records relating to its administration of a project,
particularly relating to all incurred costs.  All assets acquired through
Special Wildlife Funds shall be accounted for.  These records shall be
available for audit by appropriate personnel of the Department and the State
Auditor General.  All records shall be retained in accordance with State laws.
B)        Any
funds (including any interest earned) not expended or legally obligated at the
completion of the project or at the end of the agreement, whichever is earlier,
shall be returned to the Department within 45 days to be deposited in the
applicable Special Wildlife Fund.  If the purchase is initiated and documented
by a written purchase order or invoice prior to the end of the term of the
agreement and payment is made within 60 days, the expense is allowable.
C)        Interest
earned on funds received as an advance payment shall become part of the project
principal and may only be used for eligible activities.
D)        Any
expenditure that does not comply with the grant agreement shall be disallowed
and shall be returned to the Department for deposit into the applicable Special
Wildlife Fund
ment is made within 60 days, the expense is allowable.
C)        Interest
earned on funds received as an advance payment shall become part of the project
principal and may only be used for eligible activities.
D)        Any
expenditure that does not comply with the grant agreement shall be disallowed
and shall be returned to the Department for deposit into the applicable Special
Wildlife Fund.
6)         Whenever
a grantee violates this Part, it shall be ineligible for further assistance for
a period of 2 years.
b)         Equipment
1)         Equipment
that is eligible to be purchased with Special Wildlife Funds will be limited by
the purpose of the particular grant program.
A)        Illinois Habitat Fund Grant Program and State Pheasant Fund Grant Program
Equipment that specifically
establishes, maintains or restores habitat, such as native grass drills, tree
planters, seeders, sprayers, tillers, disks, mowers, tractors and burn
equipment is eligible to be purchased with Special Wildlife Funds.  Vehicles
such as trucks, all-terrain vehicles (ATVs), etc., are not eligible for Special
Wildlife Funds.
B)         State
Furbearer Fund Grant Program
Equipment that specifically
provides educational opportunities in an eligible project (see Section
3060.50(a)) is eligible to be purchased with Special Wildlife Funds.
C)         State
Migratory Waterfowl Stamp Fund Grant Program
Equipment that specifically
develops, maintains or restores waterfowl propagation areas within the Dominion
of Canada or the United States that specifically provide waterfowl for the
Mississippi Flyway is eligible to be purchased with Special Wildlife Funds.
Vehicles such as trucks, all-terrain vehicles (ATVs), etc., are not eligible
for Special Wildlife Funds
erfowl Stamp Fund Grant Program
Equipment that specifically
develops, maintains or restores waterfowl propagation areas within the Dominion
of Canada or the United States that specifically provide waterfowl for the
Mississippi Flyway is eligible to be purchased with Special Wildlife Funds.
Vehicles such as trucks, all-terrain vehicles (ATVs), etc., are not eligible
for Special Wildlife Funds.
D)         Illinois Wildlife Preservation Fund Grant Program
Equipment that specifically
preserves, protects, perpetuates or enhances non-game wildlife and/or native
plant resources through research, management or education is eligible to be
purchased with Special Wildlife Funds.
E)          Illinois
Wildlife Preservation Fund Grant Program – Maintenance of Wildlife Rehabilitation
Facilities That Take Care of Threatened or Endangered Species
No equipment is eligible to be
purchased with monies from the Maintenance of Wildlife Rehabilitation
Facilities That Take Care of Threatened or Endangered Species Fund.
2)         Grantees
will be responsible for the maintenance of any equipment purchased through the
Special Wildlife Funds Grant Program.
3)         Equipment
is to be kept safe and secure by the grantee.
4)         Equipment
for habitat establishment, maintenance or restoration is to be available for
use by the general public.
5)         The grantee
may charge a fee for the use of habitat establishment, maintenance or
restoration equipment.  Rental fees shall not exceed $3/acre for habitat
development equipment such as native grass drills, tree planters, seeders,
sprayers, tillers, disks, mowers, tractors or other planting equipment
purchased with Special Wildlife Funds.  Rental fees shall be disclosed with the
application for funding assistance in purchasing the equipment.  All monies
collected as rental fees shall be used solely to maintain the equipment for
which they are charged
opment equipment such as native grass drills, tree planters, seeders,
sprayers, tillers, disks, mowers, tractors or other planting equipment
purchased with Special Wildlife Funds.  Rental fees shall be disclosed with the
application for funding assistance in purchasing the equipment.  All monies
collected as rental fees shall be used solely to maintain the equipment for
which they are charged.  The rental fees charged and received by the grantee
shall also be disclosed on the reporting of the use of that equipment. No other
fees beyond a rental fee may be charged by the grantee for use of the
equipment.
6)         The grantee
shall submit an Equipment Use Report on the use of all equipment purchased with
Special Wildlife Funds.  The Equipment Use Report shall include all of the
following required information:
A)        Details
on the grant recipient including:
i)          name
and address of the grantee
ii)         number
of the grant agreement under which the equipment was purchased
iii)        name
and telephone number or e-mail address of the person completing the report
iv)        time
period covered by the Equipment Use Report
B)        Details
on the piece of equipment including:
i)          equipment
type, model number and serial number
ii)         storage
location address
iii)        acre
or odometer meter reading at the beginning and ending of the reporting period
iv)        contact
person name and telephone number
v)         rental
rate charged and total fees collected for the use of the equipment
vi)        description
of any equipment maintenance and total expenditures for maintenance, supported
by paid invoices
C)        Detailed
information on the use of the equipment, including:
i)          date
equipment was used
ii)         location
of equipment use, including county, township, range and section
iii)        landowner
name and full address (note if absentee owner)
iv)        description
of how equipment was used, including:
●
management practice
completed (planting, d
supported
by paid invoices
C)        Detailed
information on the use of the equipment, including:
i)          date
equipment was used
ii)         location
of equipment use, including county, township, range and section
iii)        landowner
name and full address (note if absentee owner)
iv)        description
of how equipment was used, including:
●
management practice
completed (planting, disking, mowing, herbicide application, prescribed burn)
●
for planting practices, the
number of acres planted in cool season grasses, warm season grasses, forbs,
legumes, shrubs or trees, or other appropriate description, including whether
the acres were new or replanted acres
●
acres established,
enhanced, or otherwise affected and how affected (note when multiple practices
are on the same acres)
7)         The
Equipment Use Report shall be submitted by December 31 during each of the first
5 years following the project award.  The Equipment Use Report shall suffice as
the Annual Progress Report required in subsection (a)(4)(B) if the equipment
purchase was the only aspect of the project.
8)         Equipment
purchased shall become the property and the responsibility of the grantee
unless specified otherwise in the agreement.
9)         Whenever
it has been determined by the grantee and the Department that equipment
acquired through the Special Wildlife Funds Grant Program is no longer needed
for the project purpose, or that the grantee has other good cause, the
equipment, with the approval of the Department, may be disposed of in
accordance with one of the following methods:
A)        Equipment
may be transferred at no charge at any time with the approval of the Department
to another governmental agency or not-for-profit organization to use in
accordance with the original project purpose.
B)
Equipment held more than 5 years may be retained, sold
or otherwise disposed of with no further obligation to the Department
in
accordance with one of the following methods:
A)        Equipment
may be transferred at no charge at any time with the approval of the Department
to another governmental agency or not-for-profit organization to use in
accordance with the original project purpose.
B)
Equipment held more than 5 years may be retained, sold
or otherwise disposed of with no further obligation to the Department.
C)        When equipment is held less than 5 years and
not transferred in accordance with subsection (b)(8)(A), the grantee shall
forfeit its interest in the equipment and shall deliver the equipment to the
Department.
c)         Habitat Establishment,
Maintenance or Restoration
1)         On
habitat establishment, maintenance or restoration projects in which other
governmental or private funding programs are involved, the grantee is required
to provide the following detailed information:
A)        cooperator
names and addresses and locations of the habitat affected (Township, Range,
Section and County);
B)        number
of acres enhanced by the grant;
C)        type of
eligible conservation practice completed;
D)        the
funding amount of other cost sharing provided and the name of the cost share
provider;
E)        a copy
of any farm program contract or other pertinent document identifying the amount
of cost-share being provided; and
F)         length
of time committed to maintain the developed habitat area.
2)         The grantee
cannot charge fees for service or require membership to participate in the
benefits of a project funded through Special Wildlife Fund grants except as
specifically authorized by this Part.
3)         Habitat
establishment, maintenance or restoration projects are to identify the general
plant species to be planted, such as cool season grasses, warm season grasses,
forbs, legumes, shrubs or trees, or other appropriate description
quire membership to participate in the
benefits of a project funded through Special Wildlife Fund grants except as
specifically authorized by this Part.
3)         Habitat
establishment, maintenance or restoration projects are to identify the general
plant species to be planted, such as cool season grasses, warm season grasses,
forbs, legumes, shrubs or trees, or other appropriate description.
d)         Inspection and Auditing
of Projects
1)         The
Department shall be authorized to enter and cross properties affected by the
Special Wildlife Funds grant program to inspect progress and monitor grantee
compliance, in accordance with the authorities granted it through the Civil
Administrative Code of Illinois [20 ILCS 805/805-530].
2)         The
Department shall develop a standardized inspection report for use by Department
personnel when inspecting any project site.  The inspection report shall become
part of the public record.

## Nearby sections

- [17 Ill. Adm. Code 3060.10 Section 3060.10  Overview](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_10.md)
- [17 Ill. Adm. Code 3060.20 Section 3060.20  Definitions](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_20.md)
- [17 Ill. Adm. Code 3060.30 Section 3060.30  Illinois Habitat Fund Grant Program](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_30.md)
- [17 Ill. Adm. Code 3060.40 Section 3060.40  State Pheasant Fund Grant Program](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_40.md)
- [17 Ill. Adm. Code 3060.50 Section 3060.50  State Furbearer Fund Grant Program](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_50.md)
- [17 Ill. Adm. Code 3060.60 Section 3060.60  State Migratory Waterfowl Stamp Fund Grant Program](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_60.md)
- [17 Ill. Adm. Code 3060.70 Section 3060.70  Illinois Wildlife Preservation Fund Grant Program](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_70.md)
- [17 Ill. Adm. Code 3060.75 Section 3060.75  Illinois Wildlife Preservation Fund Grant Program - Maintenance of Wildlife Rehabilitation Facilities That Take Care of Threatened or Endangered Species](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_75.md)
- [17 Ill. Adm. Code 3060.80 Section 3060.80  General Requirements](https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_80.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_IL_IAC_T17_P3060_S3060_80. Check the current official text before relying on it. Not legal advice.