# 8 CCR 1504-2: RULES FOR THE ADMINISTRATION OF THE COLORADO VOCATIONAL ACT

> Colorado · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_CO_CCR_8_CCR_1504_2

## Section

- **Citation:** 8 CCR 1504-2
- **Heading:** RULES FOR THE ADMINISTRATION OF THE COLORADO VOCATIONAL ACT
- **Jurisdiction:** Colorado
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Code of Colorado Regulations / 1504 Department of Higher Education / 1504 State Board for Community Colleges and Occupational Education / 8 CCR 1504-2

## Text

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1.0 STATEMENT OF BASIS AND PURPOSE
The Colorado Vocational Act of 1970, CRS 23-8-101 et. seq., was adopted by the Colorado General
Assembly to provide assistance to local school districts, BOCES and charter schools operating career
and technical education programs approved by the State Board for Community Colleges and
Occupational Education. These rules are adopted pursuant to the rulemaking authority granted in CRS
23-8-103(4), 23-60-102(1), (2) and (3), 23-60-209 and CRS 23-60-303 for the purpose of clarifying the
requirements and processes for reimbursement of school districts under the Colorado Vocational Act of
1970.
2.0 DEFINITIONS
As used in these rules, the following words shall have the meanings set forth below.
2.1 "Act" shall mean the Career and Technical Education Act of 1970, CRS 23-8-101 et. seq., originally
named the Colorado Vocational Act as it may be amended from time to time.
2.2 "Actual cost" shall mean the invoice cost, less discounts and allowances for trade-ins of goods and
services received.
2.3 "Approved program" shall mean a series of courses within a career and technical education program
which are approved by the Board as eligible for reimbursement under the Act pursuant to Section
3.0 of these rules, taught by appropriately credentialed instructors, which meets or exceeds the
standards for quality career and technical education adopted by the Board. Approved programs
do not include Colorado customized training programs created under CRS 23-60-306, or
Colorado existing industry training programs created under CRS 23-60-307.
2.4 "Articulate" shall mean the process by which a student progresses from one level of education to
another.
2.5 "Board" shall mean the State Board for Community Colleges and Occupational Education
adopted by the Board. Approved programs
do not include Colorado customized training programs created under CRS 23-60-306, or
Colorado existing industry training programs created under CRS 23-60-307.
2.4 "Articulate" shall mean the process by which a student progresses from one level of education to
another.
2.5 "Board" shall mean the State Board for Community Colleges and Occupational Education. In the
administration of the Act and these rules, the Board shall act through the President of the
Community Colleges and Occupational Education System designee, except that the Board shall
retain the responsibility to hear any appeals filed pursuant to Section 8.4 of these rules.
2.6 "BOCES" shall mean Board of Cooperative Educational Services shall have the same meaning as
set forth in section 22-5-103 (2), C.R.S.
2.7 "Career and Technical Education (CTE)" shall mean career and technical education. CTE also
means organized educational activities that offer a sequence of courses that provides individuals
with coherent and rigorous content aligned with challenging academic standards and relevant
technical knowledge and skills needed to prepare for further education and careers in current or
emerging professions; provides technical skill proficiency, an industry-recognized credential, a
Code of Colorado Regulations
Secretary of State
State of Colorado

certificate, or an associates degree; and may include prerequisite courses; and include
competency-based applied learning that contributes to the academic knowledge, higher-order
reasoning and problem-solving skills, work attitudes, general employability skills, technical skills,
and occupational-specific skills, and knowledge of all aspects of an industry, including
entrepreneurship, of an individual.
2.8 "CDE" shall mean the Colorado Department of Education.
2.9 "Charter School" means a charter school that enters into a charter contract with the state charter
school institute pursuant to part 5 of article 30.5 of title 22, C.R.S
employability skills, technical skills,
and occupational-specific skills, and knowledge of all aspects of an industry, including
entrepreneurship, of an individual.
2.8 "CDE" shall mean the Colorado Department of Education.
2.9 "Charter School" means a charter school that enters into a charter contract with the state charter
school institute pursuant to part 5 of article 30.5 of title 22, C.R.S.
2.10 "Designated Career and Technical School (DCTS)" shall mean a School whose school board has
declared its role and mission to deliver intensive instruction in career and technical education.
The School shall offer a minimum of five career and technical education approved unique single
site programs and enroll at least 75% of the facility’s total secondary student population in career
and technical education approved programs. The School shall offer specialized student support
services staff (career and technical education-credentialed counselors and/or job
development/placement specialists) and employ a career and technical education -credentialed
administrator operating in that role. There shall be agreements for providing career and technical
education which shall include, but are not limited to, other schools in-district and schools from
neighboring districts.
2.11 "District" shall mean any public school district as defined in CRS 22-30-103(13).
2.12 "Eligible cost" shall mean costs which are eligible to claim under the Act.
2.13 "Equipment" shall mean items of tangible personal property costing $5,000 or more, with a useful
life of more than one year, but not including ordinary furniture.
2.14 "Fiscal year" shall mean the period from July 1 through June 30.
2.15 "Student(s) FTE" shall mean the equivalent of a student who is enrolled on the CDE census date in
an approved class within an approved program which provides 1,080 student/teacher contact
hours per fiscal year
property costing $5,000 or more, with a useful
life of more than one year, but not including ordinary furniture.
2.14 "Fiscal year" shall mean the period from July 1 through June 30.
2.15 "Student(s) FTE" shall mean the equivalent of a student who is enrolled on the CDE census date in
an approved class within an approved program which provides 1,080 student/teacher contact
hours per fiscal year.
2.16 "PPOR" shall mean the final per pupil operating revenues established pursuant to CRS 22-54-
103(9) for that fiscal year as determined by Colorado Department of Education.
2.17 "Time" shall mean that in computing any period of time prescribed or allowed by these rules, the day
of the event from which the designated period of time begins to run shall not be included. The last
day of the period so computed shall be included, unless it is a Saturday, a Sunday, or a legal
holiday, in which event the period runs until the end of the next day which is not a Saturday, a
Sunday or a legal holiday. When the period of time prescribed or allowed is less than seven days,
intermediate Saturdays, Sundays, and legal holidays shall be excluded in the computation. If
notice is served by mail, three days shall be added to the prescribed period.
2.18 "CTSO" shall mean a career and technical student organization recognized in accordance with
Section 3.1(F).
2.19 "Year purchased" shall mean the fiscal year in which an item, good or service (i) is received by the
district and (ii) is either paid for or the purchase is accrued in the district's financial accounting
system.
3.0 PROGRAM APPROVAL
days shall be added to the prescribed period.
2.18 "CTSO" shall mean a career and technical student organization recognized in accordance with
Section 3.1(F).
2.19 "Year purchased" shall mean the fiscal year in which an item, good or service (i) is received by the
district and (ii) is either paid for or the purchase is accrued in the district's financial accounting
system.
3.0 PROGRAM APPROVAL

3.1 Criteria for Review. A proposed CTE program is eligible for approval only if the program meets all of
the following criteria:
A. Is designed to provide students with entry level occupational skills; or provides a seamless
transition from secondary to postsecondary education or training;
B. Is of sufficient duration to provide entry level occupational skills and related knowledge
required by business and industry;
C. Utilizes a local program advisory committee to assist the district in planning, conducting and
evaluating each career and technical education program;
D. Is conducted in appropriate facilities that are sufficiently equipped to permit adequate training
and education;
E. Meets an employment potential which is found to exist by a feasibility needs assessment
survey, recognized by the Board, of business and industry needs;
F. Provides leadership training opportunities by establishing and maintaining all appropriate CTE
student leadership organizations as listed herein, or such other leadership organization
as may be approved by the Board in special circumstances: Distributive Education Clubs
of America (DECA), Future Business Leaders of America (FBLA), Future Farmers of
America (FFA), Family Career and Community Leaders of America (FCCLA), Health
Occupation Students of America (HOSA), Technology Student Association (TSA) and
Skills USA;
G. Falls within one of the CCCS program areas pursuant to the Administrators Handbook.
3.2 In addition, the Board will determine whether a program:
A
f America (DECA), Future Business Leaders of America (FBLA), Future Farmers of
America (FFA), Family Career and Community Leaders of America (FCCLA), Health
Occupation Students of America (HOSA), Technology Student Association (TSA) and
Skills USA;
G. Falls within one of the CCCS program areas pursuant to the Administrators Handbook.
3.2 In addition, the Board will determine whether a program:
A. Meets and is operated in accordance with Board-approved standards for quality career and
technical education for that program area as determined in the program approval
process;
B. Is designed to enable a student to articulate from one level/system to another without
unnecessary duplication of educational experiences;
C. Provides instruction in the safe use of facilities, equipment and materials prior to the time the
students will use such facilities, equipment, and/or potentially hazardous materials;
D. Abides by applicable state and federal safety standards;
E. Makes provisions to assure that no student is unlawfully denied an equal opportunity to benefit
from career and technical education on the basis of race, color, sex, national origin or
condition of disability;
F. Develops strategies which are implemented by the district to eliminate sex discrimination and
sex role stereotyping in career and technical education;
G. Plans and coordinates career and technical education programs for each student with a
disability as part of any otherwise required" Individualized Educational Plan" ;
H. Assures that programs are in compliance with applicable state or federal agencies statutes,
rules and regulations, or standards; and
to eliminate sex discrimination and
sex role stereotyping in career and technical education;
G. Plans and coordinates career and technical education programs for each student with a
disability as part of any otherwise required" Individualized Educational Plan" ;
H. Assures that programs are in compliance with applicable state or federal agencies statutes,
rules and regulations, or standards; and

I. The cooperative education component assures that there is a written training agreement which
includes a plan for the expected achievements of the student during on-the-job training
experience; a plan for compensation of the student if applicable; and that the program is
delivered in cooperation with local business and/or any governmental organization or
agency through specialized in-the-school instruction provided by qualified teachers and
on-the-job training.
3.3 Application and Renewal. Districts shall submit requests for approval of a proposed new career and
technical education program and for renewal of approval of existing programs on forms and
containing information required by the Board. Program approvals may be granted for a period of
time not exceeding five (5) calendar years, and must be renewed before the expiration of the prior
approval period unless an extension is granted by the Board after approval by the CCCS CTE
Dean for special circumstances. Program approvals may be conditioned on meeting requirements
for improving the quality of the program within a certain period of time. If a program is approved at
any part of the fiscal year, it is approved for the entire fiscal year.
3.4 Program Revision. Any changes made to an approved program must be approved by the Board. If a
revision substantially changes the focus or content of the program, the district shall be required to
follow the requirements for renewal of a program.
3.5 Disapproval or Revocation of Approval
time. If a program is approved at
any part of the fiscal year, it is approved for the entire fiscal year.
3.4 Program Revision. Any changes made to an approved program must be approved by the Board. If a
revision substantially changes the focus or content of the program, the district shall be required to
follow the requirements for renewal of a program.
3.5 Disapproval or Revocation of Approval. The Board may deny approval of a proposed program, or
revoke approval of an existing program, if it finds that the Criteria for Review are not being met.
3.6 Nonduplication. In approving programs, the Board will attempt to avoid unnecessary duplication in
either facilities or staffing in any school district or area and, where feasible, sharing of facilities
may be required by the Board.
3.7 Program Evaluation, Reports. Each participating district will participate in periodic evaluations of
approved programs as required by the Board, which may include a 5 year plan and/or self-
evaluations, and will provide such reports as may reasonably be required by the Board.
4.0 DESIGNATED CAREER AND TECHNICAL SCHOOL APPROVAL
4.1 Criteria for Approval. A proposed DCTS is eligible for approval only if the Board finds that the school
meets all of the following criteria:
A. Its school board designated role and mission is to deliver intensive instruction in career and
technical education;
B. It offers a minimum of five CTE approved unique single site programs;
C. It enrolls at least 75% of its secondary student population in CTE approved programs;
D. It offers specialized student support services staff (CTE - counselors and/or job
development/placement specialists credentialed as a CTE Specialist);
E. It employs on its administrative staff at least one CTE -credentialed administrator operating in
that role; and
F. Its offerings are available to other districts and to other schools within its district and that such
agreement exists in writing.
4.2 Application and Renewal
support services staff (CTE - counselors and/or job
development/placement specialists credentialed as a CTE Specialist);
E. It employs on its administrative staff at least one CTE -credentialed administrator operating in
that role; and
F. Its offerings are available to other districts and to other schools within its district and that such
agreement exists in writing.
4.2 Application and Renewal. Districts shall submit requests for approval of a proposed DCTS and for
renewal of approval of existing facilities on forms and containing information required by the
Board. DCTS approvals may be granted for a period of time not exceeding five (5) years, and

must be renewed before the expiration of the prior approval period unless an extension is granted
by the Board for special circumstances.
4.3 Disapproval or Revocation of Approval. The Board may deny approval of a proposed DCTS, or may
revoke approval of an existing DCTS, if it finds that any of the criteria for eligibility are not being
met.
4.4 Nonduplication. In approving facilities, the Board will attempt to avoid unnecessary duplication in
facilities between and among school districts or areas and, where feasible, sharing of facilities
may be required by the Board.
4.5 Program Evaluation, Reports. Each DCTS will participate in periodic evaluations of its status as
required by the Board, which may include a 5-year plan and/or self-evaluations, and will provide
such reports as may reasonably be required by the Board.
5.0 CTE CREDENTIALS
5.1 Credential Required. All CTE personnel employed in an approved CTE program or in a Local CTE
Director role, except substitute teachers, teacher aides and paraprofessionals, must have a
current Colorado CTE credential for the applicable program area. CTE credentials are issued by
the Colorado Department of Education (CDE).
5.2 Application. Each applicant for a Colorado CTE credential must submit a completed application,
supporting materials and any required fees to CDE.
5.3 Criteria for Credential
ole, except substitute teachers, teacher aides and paraprofessionals, must have a
current Colorado CTE credential for the applicable program area. CTE credentials are issued by
the Colorado Department of Education (CDE).
5.2 Application. Each applicant for a Colorado CTE credential must submit a completed application,
supporting materials and any required fees to CDE.
5.3 Criteria for Credential. Each applicant for an initial Colorado CTE credential shall have obtained any
regulatory license or certificate required for a specific CTE program, and shall meet the
requirements for specific education and experience set forth in the criteria adopted by the Board-
designated Oversight Committee for each type of occupational credential. Applicants meeting the
requirements shall be issued a standard credential effective from the date of application receipt.
5.3.1 Degrees. All accepted degrees must be from an institution accredited by a regional
accrediting association.
5.3.2 Occupational Experience. Appropriate criteria on occupational experience will be
established and continuously updated by the Board designated Oversight Committee.
5.4 Out-of-State Secondary Teacher. A person with a CTE endorsement from another state may have
that endorsement area recognized in Colorado. Otherwise, a person coming to Colorado to teach
secondary education shall meet the same specific credentialing criteria as a new teacher.
5.5 Issuance of Credentials. All secondary credentials will be issued through CDE. and will be based on
the criteria and Rules and Regulations set forth by the Board-designated Oversight Committee.
5.5.1 Initial Credential: An Initial credential is issued to coincide with the instructor/administrator’s
current license dates. Initial credential applications received by CDE before October 31, if
approved, are honored by CCCS as effective retroactive to July 1 of that year
gh CDE. and will be based on
the criteria and Rules and Regulations set forth by the Board-designated Oversight Committee.
5.5.1 Initial Credential: An Initial credential is issued to coincide with the instructor/administrator’s
current license dates. Initial credential applications received by CDE before October 31, if
approved, are honored by CCCS as effective retroactive to July 1 of that year.
Applications received after October 31, if approved, will be effective from the date of
receipt and be in effect for the remainder of the instructor/administrator’s license period.
For applications not deemed Initial, but deemed professional, CDE will issue a credential
effective on the date of receipt of the application. The Initial credential is non-renewable.
Upon completion of designated requirements, a request for a professional credential may
be submitted before October 31 and, if approved, will be recognized by CCCS as
effective retroactive to July 1. Requests made after October 31 will be effective on the
date of receipt and will be valid for the instructor/administrator’s license period.

5.5.2 Renewal of Credential. Appropriate criteria on renewing a credential will be established and
continuously updated by the Board designated Oversight Committee. Fifteen hours
participation in seminars or workshops equals one semester hour credit. Requests to
renew a credential made after the credential has expired will be effective on the date of
receipt of the application and will be valid for the period the instructor/administrator’s
license is valid.
5.5.3 Reinstatement of Credential. Reinstatement of a lapsed CTE credential (including
credentials for which application was not filed prior to the expiration date) will be granted
if the requirements on the expired credential were completed and the applicant meets
any other criteria needed. In addition, if the credential has been expired for more than two
years, the applicant must document 1,000 hours of related occupational experience
within the last five years
edential (including
credentials for which application was not filed prior to the expiration date) will be granted
if the requirements on the expired credential were completed and the applicant meets
any other criteria needed. In addition, if the credential has been expired for more than two
years, the applicant must document 1,000 hours of related occupational experience
within the last five years. The reinstated credential is effective the date of receipt. For
instructors who have been teaching for the past 7 years or more who let their CTE
credential lapse for more than two years, 3 school years of full time instructional
experience in the credentialing area could be substituted for the otherwise 1000 hours of
relevant occupational experience that is required to renew a lapsed credential.
5.5.4 Inactive Credentials. Professional credentials may be placed on inactive status with CDE in
conjunction with an inactive license.
5.5.5 Emergency Authorization. Instructors may be issued an Emergency CTE Authorization if
they meet the requirements set forth by CDE.
5.6 Denial and revocation of a Credential. CDE has the right to deny a credential based on the
applicants’ inability to meet the criteria for the credential applied for. CDE has the right to revoke,
annul, or suspend a credential if the applicant obtained the credential through misrepresentation,
fraud or misleading information.
6.0 ELIGIBLE COSTS
6.1 General.
A. Certain Costs Only. In order to be eligible for funds under the Act, the expenditure must be
incurred by a district, BOCES or charter school in offering an SBCCOE approved CTE
program and be one of the types of costs described in Sections 6.2 through 6.6. Costs
incurred are only eligible while the program is approved. If a program is approved at any
part of the fiscal year, it is approved for the entire fiscal year.
B. Apportionment
igible for funds under the Act, the expenditure must be
incurred by a district, BOCES or charter school in offering an SBCCOE approved CTE
program and be one of the types of costs described in Sections 6.2 through 6.6. Costs
incurred are only eligible while the program is approved. If a program is approved at any
part of the fiscal year, it is approved for the entire fiscal year.
B. Apportionment. If equipment, books and supplies or any other item is used both in an
approved program and in another program, only costs reasonably allocated to the
approved program (on the basis of the percent of time spent by the instructor teaching in
approved programs) are eligible costs.
C. Nonduplication. Otherwise eligible costs which are reimbursed to the district from a source
other than the Act must be deducted when reporting eligible costs. Such other sources
include, without limitation, funds from the Colorado Department of Education or the
federal government, income from programs offering services to the general public for a
fee, or reimbursements from leadership club activities.
D. Uniform Requests. The district has the option of not including an entire program for a school
in the final report; however, the district must report all costs associated with the reported
student FTE.

E. Documentation of costs. Records should be maintained through the district accounting system
or other means that enables the auditors to agree costs reported on the CVA Final
Report match accounting records and source documentation (such as invoices or payroll
records).
6.2 Equipment.
A. The following are eligible costs if the costs are $5,000 or greater, which must be reported in
the year purchased:
1. The actual cost of purchasing, renting and leasing equipment used in learning
activities in approved classes;
2. The actual cost of shipping and installation of such equipment;
3. The actual cost of normal repair and maintenance.
B. The cost of furniture is not eligible for reimbursement unless:
1
igible costs if the costs are $5,000 or greater, which must be reported in
the year purchased:
1. The actual cost of purchasing, renting and leasing equipment used in learning
activities in approved classes;
2. The actual cost of shipping and installation of such equipment;
3. The actual cost of normal repair and maintenance.
B. The cost of furniture is not eligible for reimbursement unless:
1. The item is necessary to allow a special needs student to participate in the learning
activities in an approved class; or
2. The item is specially designed to accommodate another career and technical
instructional device which cannot otherwise be used.
C. Such equipment must be used in an approved program pursuant to the Administrators
Handbook.
6.3 Books and Supplies. The actual cost to the district of books and supplies (including equipment
costing less than $5,000 per unit and operating and maintenance costs of motor vehicles) used in
learning activities in approved programs, or used by program advisory committees and career
and technical student organizations, are eligible costs and must be reported in the year
purchased. Such books and supplies must be used in an approved program pursuant to the
Administrators Handbook.
6.4 Contracted Programs.
A. The actual cost to the district of services purchased from another education agency or
institution providing approved programs to students of the reporting district is an eligible
cost. The cost of transporting students to the site of a contracted program is not an
eligible cost.
B. Contracted programs must be approved in the same manner pursuant to Section 3.0.
C. A district which provides approved programs to students of another district may not report the
FTE those students represent, and must reduce eligible costs by the amount it is paid to
provide such programs.
6.5 Costs of Providing Services of Instructional Personnel.
A. Instructors
am is not an
eligible cost.
B. Contracted programs must be approved in the same manner pursuant to Section 3.0.
C. A district which provides approved programs to students of another district may not report the
FTE those students represent, and must reduce eligible costs by the amount it is paid to
provide such programs.
6.5 Costs of Providing Services of Instructional Personnel.
A. Instructors. All instructors in approved programs, with the exception of substitute teachers,
teacher aides and paraprofessionals, must possess a valid current Colorado CTE
Credential issued by the Board pursuant to the Administrators Handbook. Enrollment and
costs associated with an instructor (including costs of equipment and supplies in a one

person program) are not eligible to claim for funding for any period of time the instructor's
credentials was not current and valid.
B. Administrators and Job Development/Placement Specialists. Districts may claim the eligible
costs of CTE administrators and job development/placement specialists. The District’s
request for the approval must specify the percentage of time the administrator or
specialist spends on CTE duties. Such staff must possess a valid CTE credential
appropriate for the performed duties pursuant to the Administrators Handbook. Costs are
not reportable for any period of time that a valid credential is not maintained.
C. Eligible Costs. The following costs paid by a district for instructors and approved
administrators and job development/placement specialists are eligible costs:
1. Salary for time spent teaching or supporting approved programs, including any extra
compensation paid to instructors for CTE duties in addition to regular duties.
2. Benefit costs as defined in the Administrators Handbook.
3. Official travel related to approved programs, as permitted by district policies.
4. Professional development costs.
D. Other Employees
specialists are eligible costs:
1. Salary for time spent teaching or supporting approved programs, including any extra
compensation paid to instructors for CTE duties in addition to regular duties.
2. Benefit costs as defined in the Administrators Handbook.
3. Official travel related to approved programs, as permitted by district policies.
4. Professional development costs.
D. Other Employees. The salary and benefit costs of substitute teachers, teacher aides, and
paraprofessionals in approved programs are eligible costs as provided in 6.5 (1)-(5).
E. Career and Technical Student Organization Costs. The following are eligible costs when paid
by the school district:
1. Mileage and per diem for CTE directors, administrators, teachers and chaperons
attending CTE student organization events.
2. Transportation, meals and lodging costs of students and staff while attending CTSO
events held away from the district.
3. CTSO equipment, clothing, and paraphernalia which becomes the property of the
district. Items which become the property of an individual student are not eligible
to claim.
4. Registration fees for contests, conferences and similar events in connection with
official CTSO activities.
6.6 Administrative Costs. Districts may claim up to 6% of their total eligible costs to defray the
administrative expenses of operating the CTE programs. Districts with a DCTS may claim up to
16% of the total eligible costs under these rules in the DCTS to defray the administrative
expenses of operating the DCTS.
7.0 PAYMENT AND AUDIT
7.1 Amount of Funding. In any fiscal year, a district shall be eligible to receive 80% of the first $1,250, or
part thereof, by which the district's eligible costs per student FTE attending each approved
program exceeds 70% of the district's PPOR for that fiscal year. In addition, if the district's eligible
costs per student FTE exceed 70% of its PPOR by an additional amount in excess of $1,250, the
district shall be eligible for 50% of such additional amount.
ligible to receive 80% of the first $1,250, or
part thereof, by which the district's eligible costs per student FTE attending each approved
program exceeds 70% of the district's PPOR for that fiscal year. In addition, if the district's eligible
costs per student FTE exceed 70% of its PPOR by an additional amount in excess of $1,250, the
district shall be eligible for 50% of such additional amount.

7.2 Insufficient Appropriations. If the Colorado General Assembly appropriates less than the total amount
required to fully fund all districts under the formula set forth in Section 7.1, the amount paid to
each district shall be prorated in the same proportion that the appropriation bears to such total
amount. In no event shall the total amount paid to all participating districts for that fiscal year
exceed the funds appropriated for that fiscal year.
7.3 Reporting for Funding. Not later than September 1, unless an extension is granted by Board staff for
good cause, districts offering approved programs shall file with the Board a final report of actual
eligible costs, actual student FTE and any other information requested by the Board related to
calculate costs for approved programs for a district in that fiscal year. Such information shall be
provided in the format and shall follow the guidelines for submission identified by the Board. No
extension will go beyond September 30.
7.4 Non-Participation. If a district has not submitted a final report by September 30, it will be deemed as
a non-participant for that fiscal year of funding.
7.5 Missing Documentation. If a district has not provided additional supporting documents as may be
requested for the Board by the due date as determined in the Administrators Handbook, the costs
or student FTE related to the missing documents will not be allowed.
7.6 Payments. Payments made to districts will be made quarterly based on the actual costs from prior
fiscal year submitted by all districts
issing Documentation. If a district has not provided additional supporting documents as may be
requested for the Board by the due date as determined in the Administrators Handbook, the costs
or student FTE related to the missing documents will not be allowed.
7.6 Payments. Payments made to districts will be made quarterly based on the actual costs from prior
fiscal year submitted by all districts. The first and second quarter payment will be combined and
will be made on or about December 31; the third quarter payment will be made on or about March
31; the fourth quarter payment will be made on or about June 30.
7.7 Adjustments of Actual Costs.
A. If a district believes that the data for their final report submitted is incorrect, the district must
immediately notify the Board and submit a revised final report by October 15.
B. Except as provided in Section 7.7 (C), the eligible costs and enrollments reported by a district
which does not submit a revised final report pursuant to Section 7.7(A) shall be deemed
to be complete and final and may not subsequently be changed or challenged by that
district.
C. On a case by case basis, the Board may grant an exception of the due dates as a result of
natural disasters or extenuating circumstances.
7.8 Audit.
A. The Board may audit or cause to be audited, through contractors or other means, any final
report submitted by a district at any time up to two years after the date of submission to
determine if eligible costs and enrollments have been properly reported.
B. Audit Adjustments Resulting in Overpayment. If the audit reveals that reimbursement to the
district under the Act was greater than the district was entitled to, the amount of
overpayment, shall be invoiced to the district. Invoices must be settled according to terms
on the invoice.
Amounts received by the Board shall be redistributed after invoiced amounts have been
received pursuant to the Administrators Handbook.
C. Audit Adjustments Resulting in Underpayment
hat reimbursement to the
district under the Act was greater than the district was entitled to, the amount of
overpayment, shall be invoiced to the district. Invoices must be settled according to terms
on the invoice.
Amounts received by the Board shall be redistributed after invoiced amounts have been
received pursuant to the Administrators Handbook.
C. Audit Adjustments Resulting in Underpayment. If the audit reveals that reimbursement to the
district under the Act was less than the district was entitled to, the amount of the
underpayment, shall be paid by using the amounts received in Section 7.8 (B). If the

amounts received from Section 7.8 (B) is less than the total amount required to fully
reimburse all districts that were underpaid as a result of an audit, the amount paid to
each eligible district shall be adjusted by a prorated amount in the same proportion that
the received amount from Section 7.8 (B) bears to such total amount. The timeframe for
these distributions will be pursuant to the Administrators Handbook.
D. If the district disagrees with the result of the audit, it may be reviewed pursuant to Section 8.
7.9 Records. All participating districts shall keep complete and auditable records of all transactions
related to the calculation of eligible costs and enrollments for a period of seven years from the
date of submission of actual costs and enrollments.
8.0 APPEALS
8.1 Initial Review. A party adversely affected by an action of the Board under these rules may appeal that
action by filing a written complaint sent by certified mail to the System President or designee
within thirty (30) days of the date of written notice of the action which is the subject of the
complaint, or within such shorter period of time specified in these rules. The complaint may be
accompanied by additional written information supporting the position of the complainant.
8.2 Review Committee
action by filing a written complaint sent by certified mail to the System President or designee
within thirty (30) days of the date of written notice of the action which is the subject of the
complaint, or within such shorter period of time specified in these rules. The complaint may be
accompanied by additional written information supporting the position of the complainant.
8.2 Review Committee. In all cases except those described in Section 8.3, a review committee
composed of three people appointed by the System President shall review the complaint and any
accompanying materials and shall respond promptly to the complaining party by certified mail
sent to the address set forth in the complaint.
8.3 CTE Credentials.
A. Review Committee. If the complaining party is a person whose CTE credential has been
denied, revoked, nonrenewed or suspended, the Credentialing Board-Designated
Oversight Committee shall act as the review committee.
B. Review Process. The complaining party will be notified of the decision of the Credentialing
Board-Designated Oversight Committee by mail.
8.4 Final Review. A complaining party who believes that the decision of the review committee formed
under Section 8.2 or 8.3 above is in error may appeal to the Board by filing a written notice of
appeal, stating why and in what way the committee decision was incorrect. The notice must be
mailed or delivered not more than 30 days after receipt of the notice of the review committee's
decision. The Board shall conduct a hearing and make a decision in accordance with CRS 24-4-
105 and the Board’s decision shall constitute final agency action.

## Nearby sections

- [8 CCR 1504-2 RULES FOR THE ADMINISTRATION OF THE COLORADO VOCATIONAL ACT](https://www.frixlaw.com/law-library/statutes/STATE_CO_CCR_8_CCR_1504_2.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_CO_CCR_8_CCR_1504_2. Check the current official text before relying on it. Not legal advice.