# 8 CCR 1504-1: PRIVATE OCCUPATIONAL EDUCATION ACT OF 1981

> Colorado · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/STATE_CO_CCR_8_CCR_1504_1

## Section

- **Citation:** 8 CCR 1504-1
- **Heading:** PRIVATE OCCUPATIONAL EDUCATION ACT OF 1981
- **Jurisdiction:** Colorado
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Code of Colorado Regulations / 1504 Department of Higher Education / 1504 Division of Private Occupational Schools / 8 CCR 1504-1

## Text

1
Department of Higher Education
Division of Private Occupational Schools
PRIVATE OCCUPATIONAL EDUCATION ACT OF 1981
8 CCR 1504-1
[Editor’s Notes follow the text of the rules at the end of this CCR Document.]
STATEMENT OF BASIS AND PURPOSE
The Private Occupational School Board, Colorado Department of Higher
Education adopts these Rules and Regulations (“Rules”) pursuant to the rule
making authority as stated in the Private Occupational Education Act of 1981,
Colorado Revised Statutes, Article 64 of Title 23 (“The Act”) at § 23-64-108(1)(i),
C.R.S., for the purpose of delineating and clarifying the respective
responsibilities of the Private Occupational School Board, the Division of Private
Occupational Schools and the Private Occupational Schools under the Act as
revised.
I.
DEFINITIONS
In addition to the definitions used in the Private Occupational Education Act of 1981, the
following will also apply in interpreting the Act and Rules except where the context
requires otherwise.
A.
“Acceptable full-time equivalent employment/work experience” (for the purposes
of instructor qualifications) means full-time equivalent work experience
reasonably related to the occupational area to be taught or supervised.
B.
“Accreditation” is a status granted to a school by one or more of the accreditation
organizations approved by the U.S. Secretary of Education as having met a set
of standards established by the organization, or by a programmatic accrediting
body recognized by the Council for Higher Education Accreditation as having the
ability to accredit freestanding, single-purpose institutions of construction
education. Accreditation is voluntary and does not imply automatic transfer of
credits from one institution to another.
C.
“Admission requirement” means the specific minimum criteria a school must use
when accepting a student into the school.
D
dy recognized by the Council for Higher Education Accreditation as having the
ability to accredit freestanding, single-purpose institutions of construction
education. Accreditation is voluntary and does not imply automatic transfer of
credits from one institution to another.
C.
“Admission requirement” means the specific minimum criteria a school must use
when accepting a student into the school.
D.
“Advanced training” means a program or stand-alone course that requires basic
training or experience in an industry or profession as a prerequisite before a
student is eligible for enrollment. If the industry or profession requires, a student
must have an active and applicable license from the regulating body as a
prerequisite to enroll in the advanced training.
Code of Colorado Regulations
Secretary of State
State of Colorado

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E.
“Ancillary/supplementary education” means an optional stand-alone course to
further the knowledge of a professional in a specific industry or profession. The
education must meet current industry standards that benefit or support the
professional in the specific industry or profession. The education must be less
than 40 hours and have a total cost of less than $1000. For professionals holding
an active license in good standing that is regulated by a Colorado state
professional licensing entity, the education, curriculum, syllabi, and licensed
professional instructing the education must be approved by an industry
recognized certification board, or registered product manufacturer or supplier.
Those seeking an exemption for ancillary/supplementary education pursuant to §
23-64-104(1)(c), C.R.S., must request exemption in a manner approved by the
Board.
F.
“Apprenticeships” are registered and defined by the Colorado State
Apprenticeship Agency and the United States Department of Labor and
Employment.
G
dustry
recognized certification board, or registered product manufacturer or supplier.
Those seeking an exemption for ancillary/supplementary education pursuant to §
23-64-104(1)(c), C.R.S., must request exemption in a manner approved by the
Board.
F.
“Apprenticeships” are registered and defined by the Colorado State
Apprenticeship Agency and the United States Department of Labor and
Employment.
G.
“Approval” means approval by the Colorado Private Occupational School Board
(“Board”) unless otherwise provided by these Rules and requires fulfillment of the
standards established by the Act and Rules.
H.
“Asynchronous” means a learning activity involving academic engagement in
which the student interacts with technology that can objectively monitor and
document that the student meaningfully participates and benefits from the
activity, and by appropriate method, tracks student participation and
performance.
I.
“Avocational Education” means any education to facilitate the personal
development of individual persons which is distinguishable from one’s recognized
occupation and is not conducted as part of a program or course designed with
the objective to prepare individuals for gainful employment in a recognized
occupation. Such avocational education includes programs or courses where the
instruction is primarily for personal interest and is recreational such as any
hobby, craft, personal development, or non-occupational interest.

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rse designed with
the objective to prepare individuals for gainful employment in a recognized
occupation. Such avocational education includes programs or courses where the
instruction is primarily for personal interest and is recreational such as any
hobby, craft, personal development, or non-occupational interest.

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J.
“Bona fide” means a trade, business, professional or fraternal organization that:
is widely recognized by the industry; primarily benefits the organization’s
membership or mission; conducts its activities in a manner that serves public or
charitable purposes, rather than commercial purposes; receives funding and
revenue and charges fees in a manner that does not incent it or its employees to
act other than in the best interest of is membership; compensates its employees
in a manner that does not incent its employers to act other than in the best
interest of its membership; and has existed and operated as a bona-fide
organization for two years or more. The Division has the discretion to determine
whether the trade organization meets the definition of bona fide and whether its
level of oversight is adequate. Those seeking an exemption from the provisions
of Article 64, Title 23, C.R.S, for education pursuant to § 23-64-104(1)(h), C.R.S.,
must apply for the exemption in a manner approved by the Board.
K.
“Certified” is a term used by schools to describe certain programs or courses.
The Division does not regulate the use of the term “certified” or certify or license
persons.
L.
“Computer/online based instruction” means instruction via electronic media.
M.
“Continuing Education” means a continuing professional educational program or
courses as set forth in § 23-64-104(1)(o), C.R.S.
N.
“Course” means a unit of learning which is an integral part of an occupational
program of learning.
O
sion does not regulate the use of the term “certified” or certify or license
persons.
L.
“Computer/online based instruction” means instruction via electronic media.
M.
“Continuing Education” means a continuing professional educational program or
courses as set forth in § 23-64-104(1)(o), C.R.S.
N.
“Course” means a unit of learning which is an integral part of an occupational
program of learning.
O.
“Contact/Clock hour” means a period of time consisting of a 50- to 60-minute
class, lecture, or recitation in a 60-minute period or a 50- to 60-minute faculty-
supervised laboratory, shop training, or internship in a 60-minute period for in-
person or synchronous delivery.
If the program or stand-alone course is asynchronous or synchronous and
requires a minimum number of contact/clock hours, the school must demonstrate
that the education comports with minimum requirements in accordance with any
applicable governing body.
P.
“Designated agent” is the school’s representative, having a physical Colorado
address (no P.O. Box addresses) other than the school’s address, and upon
whom any legal process, notice, or demand may be served. Each school must
have a designated agent identified at all times the school is operational and
provides educational services.

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Q.
“Distance Education” is a formal education process in which the orderly delivery
of instruction occurs beyond a school’s walls through virtually any media since
the student and instructor are in different locations. Distance education may
employ a variety of communication methods for delivering instruction to students.
Distance education could be offered either synchronous or asynchronous.
Whether a particular method of distance education is appropriate for a particular
type of education is a case-by-case decision by the Division.
R
tually any media since
the student and instructor are in different locations. Distance education may
employ a variety of communication methods for delivering instruction to students.
Distance education could be offered either synchronous or asynchronous.
Whether a particular method of distance education is appropriate for a particular
type of education is a case-by-case decision by the Division.
R.
“Enrollment” for the purposes of reporting data to the Division means any student
who has signed an enrollment agreement with the school and remains enrolled
after 10% of the training has elapsed.
S.
“Externship” is an educational component for which academic credit is awarded,
offered as part of an instructional course or program. Externs follow an
experienced professional to learn more about their responsibilities without
engaging in specific job related tasks or projects. Accredited schools only – if no
alternative definition is provided by your accrediting body, then the above
definition shall apply.
T.
“Fees”, except when used in the context of fees assessed by the Board pursuant
to § 23-64-122, C.R.S. (“Board fees”), means a refundable charge assessed to
enrolling students and which are intended to cover non-instructional expenses.
Fees may not be used to cover instructional expenses or books and supplies. All
fees as defined herein must be itemized.
U.
“General Education” means that body of instruction which is not directly related to
a student’s formal technical, vocational, or occupational development, but is
supportive as a required part of a student’s occupational education, and is
intended to impart common knowledge, intellectual concepts, and attitudes. For
example, math is a general education course, but applied math is not.
V.
“Hybrid education” blends distance education and in-person instruction. Hybrid
education integrates both traditional classroom learning and digital tools for
instruction and must include frequent regular interaction between students and
instructors.
W
ended to impart common knowledge, intellectual concepts, and attitudes. For
example, math is a general education course, but applied math is not.
V.
“Hybrid education” blends distance education and in-person instruction. Hybrid
education integrates both traditional classroom learning and digital tools for
instruction and must include frequent regular interaction between students and
instructors.
W.
“In-state school” is a school with physical presence within Colorado that provides
occupational education to students.

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X.
“Instructor” means any person employed by a school, contracted by a school, or
who otherwise provides either in-person or distance education in a program or
stand-alone course for the purpose of delivering instruction or training necessary
to meet the stated objectives of the program or stand-alone course in which the
person is qualified to teach; determines educational objectives and activities of
any program or stand-alone course, including, but not limited to measures,
assesses, records, reports or evaluates students’ attendance, achievement or
completion of lessons, courses or training programs; maintains essential student
records and data for which s/he is responsible according to state law or school
policy; or exercises technical and functional supervision over instructional staff.
Y.
“Instructional Staff” means instructors and, if applicable, program supervisor(s).
Prospective instructional staff means program supervisor or instructor applicants
that a school intends to hire.
Z.
“Internship” is an educational component for which academic credit is awarded,
offered as part of an instructional course or program with job experience
included. Accredited schools only – if no alternative definition is provided by your
accrediting body, then the above definition shall apply.
AA
nstructional staff means program supervisor or instructor applicants
that a school intends to hire.
Z.
“Internship” is an educational component for which academic credit is awarded,
offered as part of an instructional course or program with job experience
included. Accredited schools only – if no alternative definition is provided by your
accrediting body, then the above definition shall apply.
AA.
“Major program or stand-alone course revision” means changes since the last
approval by the Board to the method of delivery; to the occupational objective;
and/or increases or decreases in the total hours of the program or stand-alone
course exceeding 25% of the total hours of the program or stand-alone course as
approved.
BB.
“Minor program or stand-alone course revision” means any revision not meeting
the definition of a major program or stand-alone course revision.
CC.
“Occupational in Nature” for the purposes of determining an exemption under §
23-64-104(1)(c), C.R.S., means a program or course that satisfies the definition
of “educational services” or “education” contained in § 23-64-103(13), C.R.S.,
and the definition of “occupational education” contained in § 23-64-103(17),
C.R.S. Any program or course that does not meet this definition is not
occupational in nature.
DD.
“Out-of-state school” is a school located outside of Colorado that offers
occupational education from its location through distance education, which
actively solicits, recruits, and enrolls Colorado residents as students.
EE.
“Physical presence” means a school that delivers educational services within
Colorado, including any combination of factors lending to the determination that
the institution maintains a physical presence within the state, including, but not
limited to, the presence of a physical facility or equipment, whether owned,
leased, rented, or provided without charge; the physical location of student
records; or the presence of an on-site school director or similar administrator.
n
Colorado, including any combination of factors lending to the determination that
the institution maintains a physical presence within the state, including, but not
limited to, the presence of a physical facility or equipment, whether owned,
leased, rented, or provided without charge; the physical location of student
records; or the presence of an on-site school director or similar administrator.

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FF.
“Prepaid tuition and fees” (for surety purposes) means the total of prepaid,
unearned tuition and fees paid by students but not yet earned by the institution,
including debt incurred as a result of financial aid disbursements to the student.
GG.
“Prerequisite” means any education, credential, license, coursework, specialized
training, or expertise required as a necessary precondition of admission into a
program or stand-alone course, including advanced training. Admission
requirements such as high school diploma or GED are not considered
prerequisites.
HH.
“Program” means a group or series of organized courses, lessons, or units of
instruction that constitutes occupational education.
II.
“Provisional Certificate of Approval” means a conditional approval for a new
school to operate. A provisional Certificate of Approval is effective for more than
one year, but less than two years and during the time of the provisional approval,
the school shall establish satisfactory operation and maintain the minimum
standards of the Act and these Rules.
JJ.
“Regulatory credential” means a license, certification, registration, journeyman’s
card, or similar regulatory credential required by industry standards or a
regulatory body to engage in the occupation.
KK.
“Separate classroom” means a physical location where occupational education or
training occurs that is located a reasonable distance from the main school.
LL
rds of the Act and these Rules.
JJ.
“Regulatory credential” means a license, certification, registration, journeyman’s
card, or similar regulatory credential required by industry standards or a
regulatory body to engage in the occupation.
KK.
“Separate classroom” means a physical location where occupational education or
training occurs that is located a reasonable distance from the main school.
LL.
“Stand-alone course” is a single course, or one that can be offered independent
of a program, which may take the form of a seminar, workshop, continuing
education course, or other similar educational service. A stand-alone course may
enhance or advance skills in an existing occupation. Courses from within a
program that are offered independently or whereby students receive a Certificate
of Completion and transcript must be approved as stand-alone courses.
MM. “Synchronous” means the instructor(s) and students utilize in-person or distance
education whereby the instructor monitors and directly interacts with students
during scheduled class time, taking attendance and engaging with all students.
NN.
“Tuition” means the amount of money paid for a student’s education, including
federal, state, or private funding, exclusive of costs paid for instructional
materials such as books, tools, and supplies. This excludes employer paid
training that is not required to be reimbursed by the student.

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with all students.
NN.
“Tuition” means the amount of money paid for a student’s education, including
federal, state, or private funding, exclusive of costs paid for instructional
materials such as books, tools, and supplies. This excludes employer paid
training that is not required to be reimbursed by the student.

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II.
GENERAL AND ADMINISTRATIVE
A.
Each school shall prominently display its current Certificate of Approval to the
public, prospective students, and other interested persons.
B.
Each school that allows tuition or fee financing through installment or deferred
payment plans shall comply with the provisions of appropriate state and federal
laws concerning consumer credit and truth-in-lending or any other such law
related to consumer financing.
C.
The payment of all Board fees shall be timely made by the school online or by
other approved means.
D.
The Division Director shall set the Board agenda; which agenda may be modified
by the Board.
E.
All applications and forms submitted that require a fee as outlined below in the
Fee Schedule must be complete within one year of receipt in accordance with the
Division’s policy. If the Division has communicated deficiencies that must be
cured prior to approval but the applicant(s) fails to make necessary change(s) to
meet requirements of the Act and these Rules, the application shall expire after
one year, requiring the school to resubmit the application, fee and supporting
documentation in order to be considered for approval.
F.
A school whose application has been denied or Certificate of Approval revoked,
or individuals associated with such a school, including any owner, officer, agent,
administrator, or instructor, may not submit a new application or be associated in
any way with a new application for a period of one year.
G
mit the application, fee and supporting
documentation in order to be considered for approval.
F.
A school whose application has been denied or Certificate of Approval revoked,
or individuals associated with such a school, including any owner, officer, agent,
administrator, or instructor, may not submit a new application or be associated in
any way with a new application for a period of one year.
G.
The Division may perform announced and unannounced site visits to the physical
premises of a school at any time within the period of a Certificate of Approval to
evaluate the school’s ongoing compliance with the provisions of the Act and
Rules.

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H.
The Division may require a school to provide records, files, and/or documents
within a requested time frame in electronic or, if approved by the Division, in a
hard copy format.
FEE SCHEDULE
Effective Date April 1, 2026

FEE TYPE
FEE AMOUNT
Provisional In-State School: Initial Application for Certificate of Approval
(COA)
--includes up to five new Programs and Stand-Alone Courses. Any
additional programs or stand-alone courses are subject to the
Programs/Course fees listed below.
Initial COA Application for Additional Campus
$ 5,130.00 Per School
$ 2,565.00 Per Campus
Renewal In-State School:
Standard COA – three (3) year period
$ 2,052.00 Per
School/Campus
Programs/Courses (Per Program and/or-Stand-Alone Course:):
New Program/Stand Alone Course per Campus
Major Revision Program/Stand Alone Course per
campus Minor Revision Program/Stand Alone
Course per campus
$ 513.00
$ 513.00
$ 128.00
In-State Agent Permit:
$ 308.00 Per Agent
In-State Agent Permit for Multiple Campus Locations under same ownership
with
same school name: One (1) Permit per agent—valid at all campus locations
(Provisional or Standard COA)
$ 308.00 Per Agent

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vision Program/Stand Alone
Course per campus
$ 513.00
$ 513.00
$ 128.00
In-State Agent Permit:
$ 308.00 Per Agent
In-State Agent Permit for Multiple Campus Locations under same ownership
with
same school name: One (1) Permit per agent—valid at all campus locations
(Provisional or Standard COA)
$ 308.00 Per Agent

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Out-of-State Initial/Renewal: Initial application and annual renewal
Out-of-State Agent Permit per year under same ownership with same school
name:
One (1) Permit per agent—valid at all campus locations
$ 2,565.00
$ 308.00 Per Agent
Student Assessment: In-State and Out-of-State, Quarterly per Enrolled
Student (out-of-state is Colorado resident that
resides with-in Colorado receiving training or
Colorado resident
recruited to attend out-of-state school)
$ 5.15 Per Enrolled
Student
(Subject to Change)
ADDITIONAL FEES
Per School
Change of School Location (per campus)
$ 513.00
Change of School Name (per campus)
$ 257.00
Change of School Ownership
$ 5,130.00
Exemption Request Fee
$ 308.00
Student Transcript for Closed School
$20.00 Per Transcript
Failure to pay and/or late payment of Quarterly Student Assessment fees
1st violation: minimum
$100; 2nd: minimum
$300; 3rd: minimum
$500; each violation
thereafter: $500.
Failure to adequately and timely submit Annual Filings
$500.00 minimum per
violation per year
PLEASE NOTE:
1.
Fees are NOT refundable.
2.
Fees are established pursuant to § 23-64-122(1), C.R.S., “for the direct and
indirect costs of the administration of” the Private Occupational Education Act of 1981.

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after: $500.
Failure to adequately and timely submit Annual Filings
$500.00 minimum per
violation per year
PLEASE NOTE:
1.
Fees are NOT refundable.
2.
Fees are established pursuant to § 23-64-122(1), C.R.S., “for the direct and
indirect costs of the administration of” the Private Occupational Education Act of 1981.

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III.
MINIMUM STANDARDS
In addition to the minimum standards outlined in the Act, a school shall comply with the
following standards and shall not be owned, operated by, or employ any person who is
addicted to or dependent upon alcohol or any controlled substance or such person who
is a habitual user of a controlled substance if the use, addiction, or dependence is
reasonably found by the Board to present a danger to students, clients, or prospective
clients.
A.
Financial
1.
To meet this minimum standard, the school, its owners, or guarantors
shall demonstrate it has sufficient financial resources to:
a.
Provide instructional services as described in its application for the
full duration of any program or course of instruction, and
b.
Make refunds as required by the Act.
B.
Approval of Educational Services
1.
Method of delivery. Schools shall offer only educational services through
the method of delivery that has been approved by the Board. Any change
to the method of delivery for educational services requires prior approval
by the Board as a major program or stand-alone course revision.
2.
Program or stand-alone course approval. All programs and stand-alone
courses shall be submitted to the Board for review and approval.
a.
New program(s) or stand-alone course(s). Any application for a
new program or stand-alone course a school intends to offer after
issuance of a provisional Certificate of Approval shall be submitted
to the Board for review and approval prior to the proposed date of
implementation.
3.
Major program or stand-alone course revisions
ne
courses shall be submitted to the Board for review and approval.
a.
New program(s) or stand-alone course(s). Any application for a
new program or stand-alone course a school intends to offer after
issuance of a provisional Certificate of Approval shall be submitted
to the Board for review and approval prior to the proposed date of
implementation.
3.
Major program or stand-alone course revisions. All major program or
stand-alone course revisions shall be submitted to the Board for review
and approval prior to the proposed date of implementation.
4.
Minor program or stand-alone course revisions. Minor program or stand-
alone course revisions shall be submitted to the Division to evaluate
compliance with minimum standards. The Division may refer any minor
program or stand-alone course revision to the Board for review and
determination, if necessary.
5.
Additional review permitted. The Board may require new and/or revised
educational services to be evaluated by qualified professionals.

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6.
Disciplinary action(s) by outside regulatory agency/accreditor. A school
shall notify the Division within fourteen (14) days of any pending or final
disciplinary action or withdrawal of approval by any other regulatory
agency or accreditor with oversight authority of the school.
7.
A school shall assess students prior to enrollment and shall only admit
those who demonstrate a reasonable likelihood of success in completing
the education/training and being employed in the field for which trained. A
school shall retain documentation of this assessment in each student’s
record.
8.
School closure. A school shall notify the Division in writing within twenty-
four (24) hours of the school closing. The school shall provide the Division
with required records following the closure as required by the Act and
these Rules.
9.
Externships/Internships
and being employed in the field for which trained. A
school shall retain documentation of this assessment in each student’s
record.
8.
School closure. A school shall notify the Division in writing within twenty-
four (24) hours of the school closing. The school shall provide the Division
with required records following the closure as required by the Act and
these Rules.
9.
Externships/Internships. No internship or externship will be approved in a
program if it requires students to be on duty more than eight hours per day
for five consecutive days. Appropriate breaks must be included in the
externship/internship schedule, pursuant to any and all existing state and
federal laws.
a.
An externship/internship must be under the coordination of a
qualified instructor who meets minimum qualifications for
instructional staff and has oversight of students’ education at the
externship/internship site.
b.
To be considered an externship or internship, the program shall:
(1)
Be part of the approved curriculum of the school,
(2)
Have a written training plan for the program that specifies
the expected educational outcome and a schedule of time,
including an expected date of completion,
(3)
Designate an on-site supervisor who will guide the student’s
learning and who will participate in the student’s evaluations,
and
(4)
Be described in the school catalog and include the purpose
and requirements of the course.
c.
The student extern/intern is not to replace an employee.
d.
Externships/internships may be paid or unpaid.

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ite supervisor who will guide the student’s
learning and who will participate in the student’s evaluations,
and
(4)
Be described in the school catalog and include the purpose
and requirements of the course.
c.
The student extern/intern is not to replace an employee.
d.
Externships/internships may be paid or unpaid.

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e.
If the externship/internship is part of the course requirements,
students may not be considered as graduates or issued educational
credentials until the externship/internship has been satisfactorily
completed.
f.
A school shall maintain documentation of the externship/internship
locations and available positions for each program. The school’s
documentation for each location and available position must include
documentation from an authorized representative of the location
verifying that the location will provide the specified number of
positions for a defined timeframe that corresponds with the program
requirements. All documentation verifying the externship/internship
shall be maintained by the school and made available to the
Division upon request.
g.
The number of students enrolled in a program may at no time
exceed the number of available externship/internship positions.
h.
Location of externship/internship shall be a location other than that
of the school/institution where a student commences all remaining
educational requirements. A school on-site clinic/lab cannot be
used as a substitute for a required off-site externship/internship.
C.
Instructional Equipment, Facilities and Materials
1.
Programs and stand-alone courses shall only be offered in institutional
facilities that are appropriate for learning activities necessary to complete
the occupational objective of the program or stand-alone course.
2.
The equipment and facilities of each school shall conform to safety,
health, and other applicable requirements of local, county, state, and
federal agencies.
3
ities and Materials
1.
Programs and stand-alone courses shall only be offered in institutional
facilities that are appropriate for learning activities necessary to complete
the occupational objective of the program or stand-alone course.
2.
The equipment and facilities of each school shall conform to safety,
health, and other applicable requirements of local, county, state, and
federal agencies.
3.
Equipment shall be maintained in good shape and materials shall be
available in sufficient quantities to permit skilled development at required
levels by all students.
4.
Teaching aids, exclusive of basic supplies, must be as-listed in the school
catalog and operable for student use.
D.
Administrative Staff, Designated Agent and School Agent(s)
1.
The school shall have sufficient administrative staff based on student
enrollment and needs for educational and support services, including
required record keeping.

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13
2.
On-site school director required. Each school shall designate an on-site
school director for each approved campus. The on-site school director
shall be responsible for administrative and instructional staff.
3.
Designated agent. Each school shall identify and maintain a designated
agent at all times. Any change to a school’s designated agent shall be
reported to the Division within fourteen (14) days.
4.
Agent(s) in possession of agent’s permit. Each school shall maintain at
least one agent in possession of an agent’s permit issued by the Division
at all times. Only a person in possession of an agent’s permit may sign as
a school representative on student enrollment agreements.
a.
A school shall maintain an accurate record of all approved agents
at all times. A school shall report any removal of an agent to the
Division within fourteen (14) days.
b.
New agent(s)
in at
least one agent in possession of an agent’s permit issued by the Division
at all times. Only a person in possession of an agent’s permit may sign as
a school representative on student enrollment agreements.
a.
A school shall maintain an accurate record of all approved agents
at all times. A school shall report any removal of an agent to the
Division within fourteen (14) days.
b.
New agent(s). A school shall submit an application for an agent’s
permit to the Division for any person owning any interest in,
employed by, or representing a school who enrolls, or who offers or
attempts to secure the enrollment of, any person within Colorado
for education in a school.
5.
Action against staff by regulatory body. A school shall notify the Division
within fourteen (14) days of any action taken against a regulatory
credential held by a principal owner, officer, agent, or administrator of the
school by any state or federal regulatory body.
E.
Instructional staff
1.
School responsible for instructional staff conduct. Each school shall be
responsible for assuring and documenting that its instructional staff meet
minimum qualifications.
a.
Additions/changes to instructional staff. Each school shall notify the
Division within thirty (30) calendar days of any new instructional
staff or changes in employment status of existing instructional staff.
b.
Action against instructor’s regulatory credential(s). A school shall
notify the Division within fourteen (14) days of any action taken
against an instructor’s regulatory credentials by any other
regulatory agency or accreditor.

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools
instructional
staff or changes in employment status of existing instructional staff.
b.
Action against instructor’s regulatory credential(s). A school shall
notify the Division within fourteen (14) days of any action taken
against an instructor’s regulatory credentials by any other
regulatory agency or accreditor.

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8 CCR 1504-1
Division of Private Occupational Schools

14
2.
Sufficient instructional staff required. The school shall identify and
maintain instructional staff for each program and stand-alone course,
including having a sufficient number of qualified instructors to meet the
needs of students. The student-teacher ratio for each program and stand-
alone course shall be submitted with the program or stand-alone course
application for approval by the Board. Once approved, the student-teacher
ratio must not be exceeded at any time.
3.
Minimum qualifications. All instructors employed by a school shall possess
the following minimum qualifications to deliver educational services in the
program area to be taught:
a.
Experience for instructional staff with required regulatory credential.
For occupations that require a regulatory credential to engage in
the occupation, a minimum of two years’ experience comprised of
at least 4,000 hours of acceptable full or part-time
employment/work experience must be documented. Regulatory
credential(s) must be continuously maintained and in good standing
at all times the instructional staff deliver educational services.
b.
Experience for instructional staff without regulatory credential
credential to engage in
the occupation, a minimum of two years’ experience comprised of
at least 4,000 hours of acceptable full or part-time
employment/work experience must be documented. Regulatory
credential(s) must be continuously maintained and in good standing
at all times the instructional staff deliver educational services.
b.
Experience for instructional staff without regulatory credential. For
occupations that do not require a regulatory credential to engage in
the occupation, either a minimum of five years’ experience
comprised of at least 10,000 hours of acceptable full or part-time
employment/work experience must be documented, or successful
completion of an accredited or Board approved program in the
occupational area as well as a minimum of two years comprised of
at least 4,000 hours of acceptable full or part-time equivalent
employment/work experience is required. Work experience earned
at an accredited or Board approved program after graduation from
the program may be credited toward the two-year requirement
provided the work performed is related to the occupational area.
c.
Character of instructional staff. A school shall only employ
instructors who are of good reputation and free of moral turpitude.

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15
(1)
Past offense(s) involving moral turpitude. Consideration of
past offenses involving moral turpitude (offenses involving
an act of baseness, vileness, or depravity in private or social
duties owed to individuals or to society) must bear a
reasonable relationship to the activity of providing
occupational education. Past offenses involving moral
turpitude shall be given consideration at the time of
application, however, past offenses do not automatically
disqualify instructional staff. Instructional staff may meet
minimum qualifications despite past offense(s) if they have
been rehabilitated and accept the responsibilities of a law-
abiding and productive member of society.
d
providing
occupational education. Past offenses involving moral
turpitude shall be given consideration at the time of
application, however, past offenses do not automatically
disqualify instructional staff. Instructional staff may meet
minimum qualifications despite past offense(s) if they have
been rehabilitated and accept the responsibilities of a law-
abiding and productive member of society.
d.
Background check required for instructional staff interacting with
students under 16 years of age. Instructional staff and prospective
instructional staff who may be teaching in a school offering
programs or stand-alone courses to students under sixteen years of
age (“minor student”) must submit fingerprints and pay the required
fee to the Colorado Bureau of Investigation for the purpose of
conducting a state and national fingerprint background check in
accordance with § 23-64-110, C.R.S.
(1)
The Division Director shall give notice to any such instructor or
prospective instructor when a fingerprint background check
returned to the Board shows that the person has been convicted of,
pled nolo contendere to, or received a deferred prosecution or
deferred sentence for a felony or misdemeanor described in § 22-
60.5-107(2)(b) or 2.5(a), C.R.S., or any other offense involving
moral turpitude. The notice shall indicate that the instructor or
prospective instructor may submit written data, views, arguments,
or information with respect to the background check and any
subsequent rehabilitation that would tend to show that he or she is
prepared to accept the responsibilities of teaching minor students.
The Division Director shall give notice to a school that employs or is
considering employing an instructor subject to a background check
that the instructor’s or prospective instructor’s qualifications are
under review but the notice to the school shall contain no reference
to or details of the results of the fingerprint background check.
to accept the responsibilities of teaching minor students.
The Division Director shall give notice to a school that employs or is
considering employing an instructor subject to a background check
that the instructor’s or prospective instructor’s qualifications are
under review but the notice to the school shall contain no reference
to or details of the results of the fingerprint background check.
(i)
The Director will consider the results of the
background check and the instructor’s or prospective
instructor’s response to the notice and any other
information deemed necessary to determining
whether the instructor or prospective instructor is
qualified. The instructor or prospective instructor will
not be deemed qualified unless the instructor or

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8 CCR 1504-1
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16
prospective instructor provides clear and convincing
evidence and reasons establishing that he or she has
been rehabilitated and is ready to accept the
responsibilities associated with teaching minor
students. Such a prospective instructor whose results
of the fingerprint background check are under review
by the Division Director, for such circumstances
identified herein, shall not commence instruction of
any student under the age of sixteen (16) until such
time that the Division Director notifies the school and
prospective instructor that a favorable qualification to
instruct has been determined. The Director will notify
the instructor or prospective instructor of the
Director’s determination. Notice to the school shall
only include an indication of whether the instructor is
qualified or unqualified.
student under the age of sixteen (16) until such
time that the Division Director notifies the school and
prospective instructor that a favorable qualification to
instruct has been determined. The Director will notify
the instructor or prospective instructor of the
Director’s determination. Notice to the school shall
only include an indication of whether the instructor is
qualified or unqualified.
(ii)
The instructor or prospective instructor may file an
appeal to an adverse Director’s decision concerning
qualification to instruct based on criminal history to
the Board within 20 days after notice. The appeal
shall state in writing the reasons for appealing the
notice denying the qualification, including the facts,
circumstances and/or arguments supporting its
appeal. In the event the Board denies an appeal, the
instructor or prospective instructor may request a
hearing in accordance with the State Administrative
Procedures Act. A final order of the Board is subject
to judicial review in accordance with § 24-4-106,
C.R.S. in an administrative hearing on instructor
qualifications, a certified copy of the judgment of a
court of competent jurisdiction of a conviction, the
acceptance of a guilty plea, a plea of nolo contendere
or a deferred prosecution or deferred sentence shall
be conclusive evidence of the court’s action.
(iii)
All information related to the results of a fingerprint
background check and any investigation of such
results shall be treated as confidential data in
accordance with § 23-64-109, C.R.S., except as
necessary to conduct an investigation of
qualifications, until such time as there may be a
hearing in accordance with the State Administrative
Procedures Act on the matter. A school that employs
or is considering employing an instructor subject to a
background check shall be notified when a review of
instructor qualifications following submission of a

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools
of
qualifications, until such time as there may be a
hearing in accordance with the State Administrative
Procedures Act on the matter. A school that employs
or is considering employing an instructor subject to a
background check shall be notified when a review of
instructor qualifications following submission of a

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8 CCR 1504-1
Division of Private Occupational Schools

17
background check is complete. Notice to the school
shall include only an indication of whether the
instructor is qualified or unqualified.
e.
Continuing Competency. Instructional staff shall provide the school
on a regular basis, but not less than every three (3) years, with
sufficient and recent educational and employment/work experience
to ensure up-to-date knowledge of content and practice to continue
teaching in the occupational field for which they are employed to
teach.
(1)
Competency may be demonstrated by successful completion
of courses from accredited or Board approved schools,
occupational experience, workshops/seminars, or continuing
education approved by a regulatory agency, organization or
recognized professional association, or school directed
education/training.
(2)
If industry standards or a regulatory body maintain specific
requirements for continuing competency in a given field or
profession, instructional staff shall comply with the
requirements.
f.
Annual performance evaluation required. Each school shall
complete a written annual performance evaluation of the instructor
performed by the on-site school director or other authorized school
representative. The performance evaluation must include, at a
minimum, an evaluation of the instructor’s effectiveness in meeting
the stated objectives of the course and properly and accurately
maintaining student records for which the instructor is responsible
under school policy, including but not limited to attendance,
progress notes and grades and/or satisfactory completion of
lessons, courses, or training programs.
4.
Exceptions to Minimum Qualifications
inimum, an evaluation of the instructor’s effectiveness in meeting
the stated objectives of the course and properly and accurately
maintaining student records for which the instructor is responsible
under school policy, including but not limited to attendance,
progress notes and grades and/or satisfactory completion of
lessons, courses, or training programs.
4.
Exceptions to Minimum Qualifications.
a.
Modeling instructors shall have a minimum of 1,000 hours of
acceptable employment/work experience in modeling or related
specialized occupations and completion of a modeling or
specialized program in the occupational area(s) to be taught, or
2,000 hours of acceptable work/employment experience in the
occupational area(s) to be taught.

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8 CCR 1504-1
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18
b.
Tax preparation instructors shall have attained a minimum of 1,000
hours of employment/work experience in tax preparation within the
last five years, 200 hours of such employment/work experience
must have occurred within the last 24 months. In lieu of having
acquired 200 hours within the last 24 months, the instructor may
substitute a suitable tax preparation update course, which was
successfully completed within the past 12 months, and which
included at least five contact hours.
c.
Securities instructors offering educational services for occupations
regulated by the United States Securities and Exchange
Commission are exempt from minimum qualification requirements
for instructional staff.
d.
General Education instructors offering educational services for
General Education subject areas only are exempt from minimum
qualification requirements for instructional staff.
5.
Changes in instructional staff’s criminal history. Instructional staff shall be
required to notify a school within ten (10) days of any offenses involving
moral turpitude that occur after the instructional staff’s hire date at the
school
instructors offering educational services for
General Education subject areas only are exempt from minimum
qualification requirements for instructional staff.
5.
Changes in instructional staff’s criminal history. Instructional staff shall be
required to notify a school within ten (10) days of any offenses involving
moral turpitude that occur after the instructional staff’s hire date at the
school. A school that receives information regarding an offense involving
moral turpitude by instructional staff shall notify the Division not later than
twenty (20) calendar days from the date in which the school received
notice of the offense involving moral turpitude, including the complete
name of the instructional staff, the nature of the offense involving moral
turpitude, and any pending law enforcement or judicial proceedings.
6.
Instructor qualification file required. Each school shall maintain an
instructor qualification file for each instructor employed. An instructor
qualification file shall include, at a minimum:
a.
Instructor application;
b.
For an instructor teaching in occupational areas for which industry
standards or a regulatory body require regulatory credentials:
(1)
A copy of any educational credential (degree, certificate, or
diploma) showing completion of a training or degree program
at an accredited or Board approved school in the
occupational area(s) to be taught, and
(2)
A copy of any applicable regulatory credential(s);
c.
For an instructor teaching in occupational areas for which industry
standards or a regulatory body do not require regulatory
credentials:

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8 CCR 1504-1
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19
(1)
If applicable, a copy of any educational credential (degree,
certificate, or diploma) showing successful completion of a
training or degree program at an accredited or Board
approved school in the occupational area(s) to be taught,
and
ry
standards or a regulatory body do not require regulatory
credentials:

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools

19
(1)
If applicable, a copy of any educational credential (degree,
certificate, or diploma) showing successful completion of a
training or degree program at an accredited or Board
approved school in the occupational area(s) to be taught,
and
(2)
Documentation of required hours of employment/work
experience in the occupational area(s) to be taught, verified
by signature of the instructor and the on-site school director;
d.
Annual performance evaluations; and
e.
Documentation demonstrating continuing competency in the
occupational field for which the instructional staff is employed to
teach.
7.
Guest Instructors. A guest instructor is a person whose special experience
or expertise in an area related to the subject matter to be taught will make
a contribution to the educational services offered and whose use is to be
limited to not more than 20% of the program or stand-alone course. Guest
instructors must possess regulatory credentials if the industry or
occupation requires, or be a registered product manufacturer or supplier.
Students currently attending the school, or who attended the school at any
time during the previous twelve (12) months, may not act as guest
instructors. The school shall maintain a record of all guest instructors with
the respective courses to which they contributed that documents the
special experience or expertise of the person.
8.
Emergency Instructor Provision. A school owner/on-site school director
experiencing a hardship in hiring instructional staff who meet minimum
qualifications may petition the Board for permission to hire an instructor
who does not meet minimum qualifications. The school shall provide the
Board with a summary of the efforts made to secure the services of a
qualified instructor and describe the requested person’s suitability for the
position
wner/on-site school director
experiencing a hardship in hiring instructional staff who meet minimum
qualifications may petition the Board for permission to hire an instructor
who does not meet minimum qualifications. The school shall provide the
Board with a summary of the efforts made to secure the services of a
qualified instructor and describe the requested person’s suitability for the
position. The Board may request additional information prior to approving
or rejecting the petition and specify a period of time in which the
emergency instructor may serve as instructional staff for the school.
F.
Requirements for Schools to offer Associate Degree Programs
1.
All private occupational schools making application to grant associate
degrees shall hold a Certificate of Approval by the Board.
2.
Schools offering an Associate Degree shall be accredited by an
accrediting agency which is officially recognized by the United States
Department of Education or the Council for Higher Education
Accreditation.

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8 CCR 1504-1
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20
3.
All Associate Degree Programs offered by a school shall be approved by
the Board.
4.
Application Procedure. An approved school shall make a separate
application to the Board for the approval of each associate degree
program. The application shall clearly indicate the course of instruction for
which the degree will be awarded. Information must be included in
sufficient detail to indicate conformance with the following standards of
instruction.
a.
The curriculum in the appropriate associate degree program shall
include a program of instruction which corresponds with general
education curriculum course credits required in institutions that
prepare the student to enter full-time, entry level employment in
their chosen occupation.
b.
Types of Associate Degrees:
(1)
Associate of Arts (A.A.)
(2)
Associate of Science (A.S.)
(3)
Associate of Applied Science (A.A.S.)
he appropriate associate degree program shall
include a program of instruction which corresponds with general
education curriculum course credits required in institutions that
prepare the student to enter full-time, entry level employment in
their chosen occupation.
b.
Types of Associate Degrees:
(1)
Associate of Arts (A.A.)
(2)
Associate of Science (A.S.)
(3)
Associate of Applied Science (A.A.S.)
(4)
Associate of Occupational Studies (A.O.S.)
5.
Admission Requirements. A student shall possess a high school diploma
or a GED and be able to matriculate in an Associate Degree program.
6.
Curriculum. The curriculum in the appropriate associate degree program
of study will consist of courses and/or the occupational education area as
approved by the Board. The appropriate associate degree program of
instruction will correspond with the curriculum course credits required in
institutions of higher education offering such associate degree programs.
This means a minimum curriculum as defined below:
a.
Associate of Arts (A.A.) - Degree Programs, requiring 45 quarter
credit hours or 30 semester hours of general education courses
(Arts, Humanities, Social or Behavioral Sciences, or one of the
professional fields of emphasis). The range of credit hours is 60
semester or 90 quarter hours to 68 semester or 102 quarter hours.
Associate of Arts degree programs are intended for transfer into
baccalaureate degree programs with junior standing offered by
senior colleges and universities.

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools
Sciences, or one of the
professional fields of emphasis). The range of credit hours is 60
semester or 90 quarter hours to 68 semester or 102 quarter hours.
Associate of Arts degree programs are intended for transfer into
baccalaureate degree programs with junior standing offered by
senior colleges and universities.

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8 CCR 1504-1
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21
b.
Associate of Science (A.S.) - Degree Programs, requiring 45
quarter credit hours or 30 semester credit hours of general
education courses (Mathematical, Biological or Physical Sciences,
or one of the professional fields’ emphasis). The range of credit
hours is 60 semester or 90 quarter hours to 68 semesters or 102
quarter hours. Associate of Science degree programs are intended
to transfer into baccalaureate degree programs with junior standing
offered by colleges or universities.
c.
Associate of Applied Science (A.A.S) - Degree Programs requiring
18 quarter credit hours or 12 semester credit hours of general
education courses. The range of credit hours is 60 semester or 90
quarter hours to 75 semester or 108 quarter hours. Exceptions to
the maximum may be granted by the Board if there is a
demonstrated need. These programs are occupational in nature
and are not intended for transfer to baccalaureate degree
programs; however, certain courses may be accepted toward a
bachelor’s degree at some colleges and universities. Associate of
Applied Science degree programs are intended to prepare students
to enter full-time skilled, paraprofessional occupations.
d.
Associate of Occupational Studies (A.O.S) - Degree Programs. In
addition to the minimum total credits of 90 quarter credit hours or
60 semester credit hours require only that the school justify each
such program to the Board in terms of a logical sequence of
courses which will assure adequate preparation for entry level
employment in a particular occupational field
paraprofessional occupations.
d.
Associate of Occupational Studies (A.O.S) - Degree Programs. In
addition to the minimum total credits of 90 quarter credit hours or
60 semester credit hours require only that the school justify each
such program to the Board in terms of a logical sequence of
courses which will assure adequate preparation for entry level
employment in a particular occupational field. These programs are
occupational in nature and are not intended for transfer to
baccalaureate degree programs; however, certain courses may be
accepted toward a bachelor’s degree at some colleges and
universities. Associate of Occupational Studies degree programs
are intended to prepare students to enter full-time, skilled para-
professional occupations.
7.
Degree credit hours are computed as follows:
For each quarter credit hour awarded:
10 theory/lecture contact hrs. = 1 credit
20 laboratory contact hrs. = 1 credit
30 internship/externship contact hrs. = 1 credit
For each semester credit hour awarded:
15 theory/lecture contact hrs. = 1 credit

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools

22
30 laboratory contact hrs. = 1 credit
45 internship/externship contact hrs. = 1 credit
Computation of hours may not be rounded up.
8.
Faculty. Instructors teaching only general education courses in associate
degree programs shall hold at least a baccalaureate degree with adequate
preparation in areas the instructors are assigned to teach.
9.
Cosmetology and related credit hours. The following only relates to
cosmetology and related areas. The school catalog shall include at least
the following information which is to be given to the student at the time of
the execution of the enrollment agreement.
For all cosmetology schools credit hours are computed as follows:
30 theory/lecture contact hours = 1 semester credit 30 laboratory
contact hours = 1 semester credit
30 intern/externship contact hours = 1 semester credit
G.
School Catalog
1
e school catalog shall include at least
the following information which is to be given to the student at the time of
the execution of the enrollment agreement.
For all cosmetology schools credit hours are computed as follows:
30 theory/lecture contact hours = 1 semester credit 30 laboratory
contact hours = 1 semester credit
30 intern/externship contact hours = 1 semester credit
G.
School Catalog
1.
Each school shall publish a catalog which shall include at least the
following information:
a.
The name and address of the school.
b.
Catalog number and date of publication.
c.
Table of contents.
d.
Names of owners and officers, including any governing boards.
e.
The school calendar, including holidays, enrollment periods and
beginning and ending dates of terms, courses or programs as may
be appropriate.
f.
The school’s enrollment procedures and admission requirements,
including a postponement clause and late enrollment procedures, if
permitted.
(1)
Postponement clause. The school’s policy regarding
postponement of starting date and the effect on student’s
rights to a refund is to read:
“Postponement of a starting date, whether at the request of
the school or the student, requires a written agreement

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools

23
signed by the student and the school. The agreement must
set forth:
a.
Whether the postponement is for the convenience of
the school or the student, and
b.
The deadline for the new start date, beyond which the
start date will not be postponed.
If the course is not commenced, or the student fails to attend
by the new start date set forth in the agreement, the student
will be entitled to an appropriate refund of prepaid tuition and
fees within 30 days of the deadline in accordance with the
school’s refund policy and all applicable laws and Rules
concerning the Private Occupational Education Act of 1981.”
g.
A description of the school’s placement assistance. If no assistance
is offered, the school shall make this fact known.
h
orth in the agreement, the student
will be entitled to an appropriate refund of prepaid tuition and
fees within 30 days of the deadline in accordance with the
school’s refund policy and all applicable laws and Rules
concerning the Private Occupational Education Act of 1981.”
g.
A description of the school’s placement assistance. If no assistance
is offered, the school shall make this fact known.
h.
The school’s attendance policy, including:
(1)
Minimum attendance requirements,
(2)
Circumstances under which a student will be placed on
probation for unsatisfactory attendance,
(3)
The conditions under which a student may be readmitted,
(4)
Student leaves of absence, and
(5)
Any fees resulting from student absence or make-up hours
required for completion of the program.
i.
The school’s policy concerning student progress and how the policy
will be enforced, which shall include:
(1)
How progress is measured and evaluated, including an
explanation of the school’s system for making progress
reports to students and the system of grading used,
(2)
The conditions under which a student may be readmitted if
terminated for unsatisfactory progress, and
(3)
A description of any probation policy and the circumstances
under which a student may be terminated for unsatisfactory
progress.

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8 CCR 1504-1
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24
j.
The school’s policy regarding student conduct, including causes for
dismissal and conditions for readmission.
k.
A description of the school’s facilities, teaching aids (exclusive of
instructional materials), and equipment used for training.
l.
A description of each approved educational program or stand-alone
course offered including objectives, prerequisites, tuition, fees,
method of delivery, instructional materials, length of time allowed
for completion of the program or stand-alone course, and number
of lessons or units of instruction, as appropriate.
m
aids (exclusive of
instructional materials), and equipment used for training.
l.
A description of each approved educational program or stand-alone
course offered including objectives, prerequisites, tuition, fees,
method of delivery, instructional materials, length of time allowed
for completion of the program or stand-alone course, and number
of lessons or units of instruction, as appropriate.
m.
The school’s policy concerning credit granted for previous
education, training, or experience, but the policy shall not impact
the school’s refund policy.
n.
A statement that the school does not guarantee the transferability
of its credits to any other educational institution and that
transferability is up to the receiving institution, unless the school
has written agreement on file of current acceptability of such credits
from other institutions.
o.
The school’s cancellation and refund policy, which shall include the
school’s method of determining the official date of termination.
p.
In-state schools shall use a statement printed in the catalog to read,
“Approved and Regulated by the Colorado Department of Higher
Education, Private Occupational School Board.” Out-of-state
schools shall use a statement printed in the catalog to read,
“Agents approved by the Colorado Department of Higher
Education, Private Occupational School Board.”
q.
The school’s policy and procedures for student requests for
educational credentials, including the school’s transcript release
policy as required by § 23-5-113.5, C.R.S.
r.
The school’s grievance policy and protocol for reviewing and
resolving student complaints, appeals, or claims. This section must
also include:
(1)
A statement that students or their guardian may file a
complaint online with the Board through the Division’s
established process within two years after the student’s last
date of attendance at the school, or at any time prior to the
commencement of training,
hool’s grievance policy and protocol for reviewing and
resolving student complaints, appeals, or claims. This section must
also include:
(1)
A statement that students or their guardian may file a
complaint online with the Board through the Division’s
established process within two years after the student’s last
date of attendance at the school, or at any time prior to the
commencement of training,
(2)
The web address and phone number for the Division of
Private Occupational Schools, and

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(3)
The complaint policy shall be displayed in a type-size no
smaller than that used to meet any other requirements of this
section.
s.
Course/programs not regulated by the Division but offered by the
school should clearly be designated as such in the school catalog.
2.
Addendum(s) or supplemental page(s). Any addendum or supplemental
page may be used as part of the school catalog provided it is used in such
a way as to become an effective part of the catalog. Any addendum or
supplemental page shall show an effective date and shall be presented to
each prospective student with the school catalog prior to execution of any
enrollment contract.
3.
Changes to School Catalog. Any changes to approved school catalogs,
including addendums or supplemental pages, shall be submitted to the
Division for review. The school shall not print or distribute the new catalog
prior to confirmation of review by the Division.
H.
Student Enrollment Agreement
1.
Student enrollment agreements for educational service shall comply with
the provisions of § 23-64-126(1), C.R.S., and be completed, dated, and
signed by the student in hard copy or a legally accepted electronic
signature and by an agent in possession of an agent’s permit prior to the
time instruction begins.
2
alog
prior to confirmation of review by the Division.
H.
Student Enrollment Agreement
1.
Student enrollment agreements for educational service shall comply with
the provisions of § 23-64-126(1), C.R.S., and be completed, dated, and
signed by the student in hard copy or a legally accepted electronic
signature and by an agent in possession of an agent’s permit prior to the
time instruction begins.
2.
The school shall retain a copy of the student enrollment agreement in the
student’s record and one copy shall be delivered to the student at the time
of execution or by return mail when solicited by mail.
3.
The student enrollment agreement shall include information that will
clearly and completely define the terms of the agreement between the
student and the school, including at least the following:
a.
The name and address of the school and the student;
b.
The program(s) or stand-alone course(s) the student is enrolling in,
the date training is to begin, and the required date of completion
from the program or stand-alone course;
c.
Admission requirements for the program or stand-alone course the
student is enrolling in;

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d.
The total costs incurred by the student in order to complete the
program or stand-alone course. All costs shall be itemized and
include costs for tuition, fees, books and instructional materials, and
any other expenses necessary to complete the training. The
student enrollment agreement shall outline the method of payment
and the payment schedule, if any;
e.
The school’s refund policy, including the method of determining the
official date of termination, displayed in a type-size no smaller than
that used to meet any other requirements of this section;
f.
A statement acknowledging receipt by the student of a
current/approved copy of the school catalog (including any
addendums or supplemental pages) and a copy of the completed
student enrollment agreement;
g
chool’s refund policy, including the method of determining the
official date of termination, displayed in a type-size no smaller than
that used to meet any other requirements of this section;
f.
A statement acknowledging receipt by the student of a
current/approved copy of the school catalog (including any
addendums or supplemental pages) and a copy of the completed
student enrollment agreement;
g.
A statement that a student or their guardian may file a complaint
with the Board online through the Division’s established process
within two years from the student’s last date of attendance, or at
any time prior to the commencement of training, as follows:
(1)
This section shall include the web address and phone
number for the Division of Private Occupational Schools, and
(2)
The complaint policy shall be displayed in a type-size no
smaller than that used to meet any other requirements of this
section and shall precede any other grievance/complaints
policies referenced; and
h.
In-state schools shall use a statement printed in the enrollment
agreement to read, “Approved and Regulated by the Colorado
Department of Higher Education, Private Occupational School
Board.” Out-of-state schools shall use a statement printed in the
enrollment agreement to read, “Agents approved by the Colorado
Department of Higher Education, Private Occupational School
Board.”
4.
Student enrollment agreements must reflect and be consistent with the
school catalog in effect at the time of enrollment.
5.
Any changes to approved student enrollment agreements, including
addendum(s), shall be submitted to the Division for review. The school
shall not print or distribute a new student enrollment agreement prior to
confirmation of review by the Division.
I.
Student Records

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catalog in effect at the time of enrollment.
5.
Any changes to approved student enrollment agreements, including
addendum(s), shall be submitted to the Division for review. The school
shall not print or distribute a new student enrollment agreement prior to
confirmation of review by the Division.
I.
Student Records

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1.
Educational credentials. A diploma, certificate of completion, degree,
record of completion and/or transcript shall be conferred only upon the
successful completion of the program or stand-alone course by a student.
2.
Student record required. Each school shall maintain student records in
electronic format for each student that enrolls in a program or stand-alone
course at the school for any period of time.
3.
Records retained for six years. Each school shall maintain a student
record for each student that enrolls in a program or stand-alone course at
the school for a minimum of six years from the student’s last date of
attendance at the school, which shall include at least the following:
a.
A copy of the student enrollment agreement and receipts or other
instruments relating to the student’s payment for educational
services;
b.
Student information including:
(1)
Student name,
(2)
Permanent or other address at which the student may be
reached,
(3)
Records relating to financial payments and refunds,
(4)
Record of attendance as determined by the school, and
de at least the following:
a.
A copy of the student enrollment agreement and receipts or other
instruments relating to the student’s payment for educational
services;
b.
Student information including:
(1)
Student name,
(2)
Permanent or other address at which the student may be
reached,
(3)
Records relating to financial payments and refunds,
(4)
Record of attendance as determined by the school, and
(5)
Progression notes and grades;
c.
Date of completion or termination of training and the reason(s) as
determined by the school;
d.
Record of any student grievance and documents detailing any
subsequent resolution;
e.
Copies of all correspondence or other records relating to the
recruitment, enrollment, and placement of the student, including
information collected by the school to evaluate whether the student
demonstrates a reasonable likelihood of success to complete the
education/training and be employed in the field for which the
student is trained; and
f.
Educational credentials including a transcript, certificate of
completion, diploma, or degree, if applicable.

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4.
Records retained indefinitely. Educational credentials, including student
transcripts, certificates of completion, diplomas, or degrees must be
retained by the school in perpetuity.
a.
Student transcripts.
(1)
Student transcripts will be provided to the students after
graduation/completion of training within a reasonable time
and according to statute requirements, not to exceed 45
days.
(2)
Upon request, each school shall provide an official transcript
within seven (7) days to the student who has satisfied all
financial obligations currently due and payable to the school
or who meets the criteria set forth in § 23-5-113.5(2)(b),
C.R.S., which provides, in relevant part, that a
postsecondary institution shall not refuse to provide a
transcript or diploma to a current or former student:
pon request, each school shall provide an official transcript
within seven (7) days to the student who has satisfied all
financial obligations currently due and payable to the school
or who meets the criteria set forth in § 23-5-113.5(2)(b),
C.R.S., which provides, in relevant part, that a
postsecondary institution shall not refuse to provide a
transcript or diploma to a current or former student:
(a)
On the grounds that the student owes a debt other
than a debt for tuition, room and board fees, or
financial aid funds; or
(b)
If the student can demonstrate that the transcript or
diploma is needed for one of the following
exemptions:
(i)
A job application,
(ii)
Transferring to another postsecondary
institution,
(iii)
Applying for state, federal, or institutional
financial aid,
(iv)
Pursuit of opportunities in the military or
National Guard, or
(v)
Pursuit of other postsecondary opportunities.
Per the statute, subsection III.I. 4.a.(2) of this Rule does not
apply to a student who is foreign and present in the United
States on a nonimmigrant visa.
(3)
Requirements for transcript. A transcript of the individual
student’s records of achievement must be maintained in a
form that provides at least the following information:

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(a)
Name of student,
(b)
Name of school,
(c)
Title of program or stand-alone course, including total
number of hours of training received, the number of
hours and method of delivery for each course, and
dates of enrollment,
(d)
Grade record of each course, lesson, or unit of
instruction and the cumulative grade for the program
or stand-alone course, and
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29
(a)
Name of student,
(b)
Name of school,
(c)
Title of program or stand-alone course, including total
number of hours of training received, the number of
hours and method of delivery for each course, and
dates of enrollment,
(d)
Grade record of each course, lesson, or unit of
instruction and the cumulative grade for the program
or stand-alone course, and
(e)
Explanation of grading system.
b.
Certificate of completion, diploma or degree.
(1)
Upon request and if applicable, each school must provide a
certificate of completion, diploma, or degree within a
reasonable amount of time, not to exceed 60 days, to the
student who has satisfied all academic and financial
obligations currently due and payable to the school, or who
meets the criteria set forth in § 23-5-113.5(2)(b), C.R.S.,
which provides, in relevant part, that a postsecondary
institution shall not refuse to provide a transcript or diploma
to a current or former student:
(a)
On the grounds that the student owes a debt other
than a debt for tuition, room and board fees, or
financial aid funds; or
(b)
If the student can demonstrate that the transcript or
diploma is needed for one of the following
exemptions:
(i)
A job application,
(ii)
Transferring to another postsecondary
institution,
(iii)
Applying for state, federal, or institutional
financial aid,
(iv)
Pursuit of opportunities in the military or
National Guard, or
(v)
Pursuit of other postsecondary opportunities.

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Per the statute, subsection III.I.4.c.(2) of this Rule does not
apply to a student who is foreign and present in the United
States on a nonimmigrant visa.
(2)
Requirements for certificate of completion, diploma, or
degree. A certificate of completion, diploma, or degree of the
individual student’s records of achievement must be
maintained in a form that provides at least the following
information:
(a)
Name of student,
(b)
Name of school,
of this Rule does not
apply to a student who is foreign and present in the United
States on a nonimmigrant visa.
(2)
Requirements for certificate of completion, diploma, or
degree. A certificate of completion, diploma, or degree of the
individual student’s records of achievement must be
maintained in a form that provides at least the following
information:
(a)
Name of student,
(b)
Name of school,
(c)
Title of program or stand-alone course, including total
number of hours of training received and date of
completion, and
(d)
A signature of an instructor or the on-site school
director.
5.
A school may use a third-party transcript/record retention company to
maintain records if the school obtains prior approval from the Division. A
school shall provide the Division with detailed information regarding where
the records and transcripts are maintained, and notify the Division of any
changes related to the record retention company used by the school or
location of the records within thirty (30) days.
6.
Student records in event of school closure. In the event of closure of a
school, the school shall deposit with the Division all educational, financial,
or other records as described below in electronic format. These records
shall be submitted to the Division within sixty (60) days of school closure.
Any delay in record submission or any missing records shall be accounted
for.
a.
Records required.
(1)
Student educational records including transcripts, records of
completion, certificates of completion, diplomas, and
degrees for all students since the school began operation;
(2)
Financial records, including student enrollment agreements,
receipts or ledger cards or record of student payments, and
refund calculations, if applicable, for all students who
attended the school for two years prior to the closure; and

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31
iplomas, and
degrees for all students since the school began operation;
(2)
Financial records, including student enrollment agreements,
receipts or ledger cards or record of student payments, and
refund calculations, if applicable, for all students who
attended the school for two years prior to the closure; and

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(3)
A student roster including contact information (phone and e-
mail address) of all students who attended the school for two
years prior to the closure.
b.
Exceptions to record production upon closure.
(1)
It is acceptable for a school to maintain its records once it is
no longer operating as a Division-approved school if the
school is continuing to operate in other locations or has met
an approved exemption.
(2)
It is acceptable for a school to use a third-party
transcript/record retention company to maintain their records
following a school closure if the school provides the Division
with detailed information regarding where the records and
transcripts are maintained and receives approval from the
Division.
c.
Voluntary closure of school. In the event of voluntary closure of a
school, the school owner or on-site school director shall:
(1)
Provide student records required in event of school closure,
as specified in these Rules, and
(2)
Provide a record of the status of all students currently
enrolled whose training has not been completed within forty-
eight (48) hours following school closure.

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l, the school owner or on-site school director shall:
(1)
Provide student records required in event of school closure,
as specified in these Rules, and
(2)
Provide a record of the status of all students currently
enrolled whose training has not been completed within forty-
eight (48) hours following school closure.

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IV.
APPLICATION FOR CERTIFICATE OF APPROVAL AND SURETY
REQUIREMENTS
A.
School Name
The complete legal name and location of each school shall be clearly stated in its
application for a Certificate of Approval.
B.
Authority to Execute Applications
At the time an application is made, the following individual(s) shall have authority
to execute documents on behalf of the applicant:
1.
If the applicant is a corporation, the document must be executed by the
president of the corporation or person(s) designated by the corporate
Board.
2.
If the applicant is a limited liability corporation, the document must be
executed by a member with authority to execute on behalf of the limited
liability corporation.
3.
If the applicant is a partnership, the document must be executed by a
partner with authority to execute on behalf of the partnership.
4.
If the applicant is an individual, the document must be signed by the
individual.
C.
Franchise Agreement
A school operating under any form of franchise agreement must file said
franchise agreement and all attachments thereto with the Board as a part of its
application for a Certificate of Approval. No franchise school shall be approved
unless the franchise agreement contains a provision that the franchise shall not
be terminated by the franchiser or the franchisee by reason of default or
otherwise, until sufficient arrangements, as determined by the Board, shall have
first been made to ensure the completion of training of students enrolled in said
school; and for the appropriate preservation and/or transfer of pertinent school
and/or student records to the Division.
D.
School Sites
1
the franchise shall not
be terminated by the franchiser or the franchisee by reason of default or
otherwise, until sufficient arrangements, as determined by the Board, shall have
first been made to ensure the completion of training of students enrolled in said
school; and for the appropriate preservation and/or transfer of pertinent school
and/or student records to the Division.
D.
School Sites
1.
Physical location. An applicant shall identify a physical location in its
application that is suitable for use in providing educational services the
applicant intends to offer.

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2.
Schools with multiple locations. Schools under common ownership which
offer educational services and maintain ongoing individual facilities, faculty
or students shall be considered as independent entities and required to
apply for and obtain a Certificate of Approval for each facility.
3.
Temporary off-site educational offering. A school that intends to offer
educational services on an intermittent schedule that does not represent a
consistent pattern at locations other than the approved school site as
described above must notify the Division thirty (30) days prior to each
program or stand-alone course start date. No exterior or interior school
emblem/logo is to be displayed at times other than during approved
sessions. This notification shall include:
a.
Date of educational service and the program or stand-alone course
to be offered,
b.
Length of program or stand-alone course,
c.
Number of students anticipated,
d.
Location of facility (complete physical address),
e.
Description of facility, including square feet, type of facility, etc.,
f.
Instructional staff providing educational services at the location
(other than the approved school site), and
g
te of educational service and the program or stand-alone course
to be offered,
b.
Length of program or stand-alone course,
c.
Number of students anticipated,
d.
Location of facility (complete physical address),
e.
Description of facility, including square feet, type of facility, etc.,
f.
Instructional staff providing educational services at the location
(other than the approved school site), and
g.
New surety calculation form and, if appropriate, evidence of a
surety bond or surety alternative to cover all students, including
those enrolled in a program or stand-alone course taking place at a
location other than the approved school site.
This would be classified as a temporary offsite educational offering not to
exceed three months and would not require a separate Certificate of
Approval. However, this temporary offsite educational offering would fall
under the jurisdiction of the
school conducting the educational services and that school is responsible
for
maintaining compliance with the Act and these Rules within the scope of
its Certificate of Approval.
4.
Separate classroom(s). A separate classroom may be used if the school
obtains approval from the Division prior to offering educational services
from the separate classroom. A site visit will be conducted prior to
approval.

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5.
Change of physical location. A school shall submit an application for
change of location not later than thirty (30) days prior to moving a school
site. The Division shall have authority to approve applications for change
of location.
E.
Financial
1.
Provisional certificate of approval. At the time application is made for a
provisional Certificate of Approval, the applicant shall provide a statement
of projected operations for a twelve (12) month period from the financial
statement date.
2.
Renewal application for Certificate of Approval
ool
site. The Division shall have authority to approve applications for change
of location.
E.
Financial
1.
Provisional certificate of approval. At the time application is made for a
provisional Certificate of Approval, the applicant shall provide a statement
of projected operations for a twelve (12) month period from the financial
statement date.
2.
Renewal application for Certificate of Approval. A school submitting a
renewal application for a Certificate of Approval shall provide at a
minimum a complete set of compiled financial statements which includes a
cover sheet, balance sheet, income and expense statement, source and
use statement and all supportive notes, prepared by an independent
public accountant or a certified public accountant using a format which
reflects generally accepted accounting principles and procedures.
3.
Parent corporation financial information. A school which is a subsidiary of
another corporation shall submit to the Board as a part of the school’s
application current financial information about the parent corporation
including separate financial statements pertinent to the school.
F.
Surety Bonds and Surety Bond Alternatives
1.
General requirements. At the time application is made for a Certificate of
Approval, the applicant shall file with the Division evidence of a surety
bond or surety alternative which meets the requirements set forth in the
Act and these Rules.
a.
Each school shall file evidence of one surety bond or surety
alternative covering the school and its agents.
b.
Amount of surety bond or surety alternative. The surety bond or
surety alternative submitted with an application for a Certificate of
Approval shall be in the amount required by § 23-64-121(3), C.R.S.
c.
Surety calculation form required
quirements set forth in the
Act and these Rules.
a.
Each school shall file evidence of one surety bond or surety
alternative covering the school and its agents.
b.
Amount of surety bond or surety alternative. The surety bond or
surety alternative submitted with an application for a Certificate of
Approval shall be in the amount required by § 23-64-121(3), C.R.S.
c.
Surety calculation form required. Each application for a Certificate
of Approval shall include a bond calculation form signed by an
authorized representative of the school showing in detail the
calculations made pursuant to § 23-64-121, C.R.S., and explaining
the method used for computing the amount of the surety bond or
surety alternative.
2.
Surety bond. In order to be approved by the Board, an applicant must file
with its application evidence of a surety bond that is:

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a.
Executed by the applicant and by a surety company authorized to
do business in Colorado,
b.
In a form acceptable to the Division,
c.
Conditioned to provide indemnification to any student or enrollee of
an in-state or out-of-state school or his/her parent or guardian
determined by the Board to have suffered a loss of tuition or any
fees as a result of violation of any minimum standard or as a result
of a holder of a Certificate of Approval ceasing operation,
d.
Assigned to the Division of Private Occupational Schools, and
e.
A clear, clean electronic copy of an original bond.
3.
Savings account – surety alternative. In lieu of a surety bond, an applicant
may file with its application an assignment of savings account that is:
a.
In a form acceptable to the Division,
b.
Executed by the applicant and by a state or federal savings and
loan association, state bank or national bank which is doing
business in Colorado and whose accounts are insured by a federal
depositor’s corporation, and
c.
Assigned to the Division of Private Occupational Schools.
4.
Timed certificate of deposit – surety alternative
avings account that is:
a.
In a form acceptable to the Division,
b.
Executed by the applicant and by a state or federal savings and
loan association, state bank or national bank which is doing
business in Colorado and whose accounts are insured by a federal
depositor’s corporation, and
c.
Assigned to the Division of Private Occupational Schools.
4.
Timed certificate of deposit – surety alternative. In lieu of a surety bond,
an applicant may file with its application a timed certificate of deposit that
is:
a.
Executed by the applicant and by a state or federal savings and
loan association, state bank or national bank which is doing
business in Colorado and whose accounts are insured by a federal
depositor’s corporation,
b.
In a form acceptable to the Division, and
c.
Either:
(1)
Payable to the Division of Private Occupational Schools,
(2)
In the case of negotiable certificate of deposit, is properly assigned
without restriction to the Division of Private Occupational Schools,
or

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(3)
In the case of nonnegotiable certificate of deposit, is assigned to
the Division of Private Occupational Schools by assignment in a
form satisfactory to the Division.
5.
Irrevocable letter of credit – surety alternative. In lieu of a surety bond, an
applicant may file with its application an irrevocable letter of credit that is:
a.
In a form acceptable to the Division,
b.
Assigned to the Division of Private Occupational Schools,
c.
Conditioned to provide indemnification to any student or enrollee of
the school or a parent or guardian of any student determined by the
Board to have suffered loss of tuition or any fees as a result of
violation of any minimum standard or as a result of a holder of a
Certificate of Approval ceasing operation, and
d
e to the Division,
b.
Assigned to the Division of Private Occupational Schools,
c.
Conditioned to provide indemnification to any student or enrollee of
the school or a parent or guardian of any student determined by the
Board to have suffered loss of tuition or any fees as a result of
violation of any minimum standard or as a result of a holder of a
Certificate of Approval ceasing operation, and
d.
Executed by the applicant and by a state or federal savings and
loan association, state bank or national bank which is doing
business in Colorado and whose accounts are insured by a federal
depositor's corporation.
6.
Any entity in possession of a surety alternative submitted as part of an
application for a Certificate of Approval must have financial resources
equal to or exceeding the maximum surety amount required to be
maintained by the school.
7.
The Board may make demand on the surety of a school that has ceased
operation as authorized in § 23-64-121(5), C.R.S.
a.
Students enrolled at time of school ceasing operations. To the
extent that the school’s records allow, the Division may provide
written notice to students who are or may be impacted by the
school closure. Any notice or communication by the Division will be
directed to the students at the contact information provided by the
school.
(1)
Documentation required for claims for prepaid, unearned
tuition. Any claim for a student’s prepaid, unearned tuition
must be accompanied by necessary documentation,
including a completed student enrollment agreement and
receipts or other documentation demonstrating payment(s)
made by the student for the amount claimed.
b.
The Division will use the amount of the surety to secure train-outs
for students impacted by the school’s closure or to issue refunds for
students’ prepaid, unearned tuition.

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eted student enrollment agreement and
receipts or other documentation demonstrating payment(s)
made by the student for the amount claimed.
b.
The Division will use the amount of the surety to secure train-outs
for students impacted by the school’s closure or to issue refunds for
students’ prepaid, unearned tuition.

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c.
Division administrative costs. If surety exceeds the amount
necessary to secure train-out and/or issue refunds to students
impacted by a school ceasing operations, the remainder may be
retained by the Division as reimbursement up to the amount of any
actual administrative costs incurred by the Division that are
associated with the school closure and documented as such.
G.
Types of Certificates of Approval
1.
Provisional Certificate of Approval. Upon review of an initial application for
a Certificate of Approval, the Board may issue a provisional Certificate of
Approval to a school. The provisional Certificate of Approval shall be
effective for more than one (1) year and less than two (2) years.
2.
Certificate of Approval. Upon satisfactory demonstration of a school’s
operation during the provisional approval period, the Board may issue a
school a standard Certificate of Approval, effective for three (3) years.
3.
Conditional Certificate of Approval. The Board may place conditions upon
approval of an application for a provisional or standard Certificate of
Approval to address regulatory requirements, educational standards,
correct deficiencies or impose restrictions. Duration of conditional approval
shall be determined on a case-by-case basis by the Board, not to exceed
one (1) year.
4.
Application for change of ownership
a.
An application for change of ownership shall be filed for approval by
the Board whenever a change or transfer of the school’s control or
majority ownership interest occurs. A change of ownership includes
but is not limited to a sale, merger, acquisition, inheritance, or
restructuring.
b
ined on a case-by-case basis by the Board, not to exceed
one (1) year.
4.
Application for change of ownership
a.
An application for change of ownership shall be filed for approval by
the Board whenever a change or transfer of the school’s control or
majority ownership interest occurs. A change of ownership includes
but is not limited to a sale, merger, acquisition, inheritance, or
restructuring.
b.
Timing of change of ownership. The change of ownership shall not
occur until the Board approves the application for change of
ownership submitted by the proposed new owners. If the change of
ownership occurs before the Board reviews and determines an
application for a change of ownership, the Board may treat the
application as an application for a provisional Certificate of
Approval and require payment of the fee for a provisional in-state
school.
c.
Seller responsibilities. The seller, prior to the effective date of the
change of ownership, shall notify the Board in writing of the pending
sale and submit a roster of students currently enrolled and a
detailed written plan outlining the process for transfer of all student
records to the proposed new owner.

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38
(1)
Maintain minimum standards. The seller is required to
maintain minimum standards for the school until the change
of ownership is approved by the Board, including but not
limited to maintaining adequate surety coverage and
oversight of instructional and administrative staff, and if
applicable, continuing to administer and fund student
financial aid.
d.
Proposed new owner responsibilities. The proposed new owner
shall make application for change of ownership on electronic format
as prescribed by the Board and shall include all information and
documentation as specified in the application.
e
equate surety coverage and
oversight of instructional and administrative staff, and if
applicable, continuing to administer and fund student
financial aid.
d.
Proposed new owner responsibilities. The proposed new owner
shall make application for change of ownership on electronic format
as prescribed by the Board and shall include all information and
documentation as specified in the application.
e.
The Board may review a change of ownership application on a
case-by-case basis if, after initial review, the Board determines that
the seller or proposed new owner has circumstances beyond their
control that fall outside the Rule as written above.

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39
V.
ONGOING FILING REQUIREMENTS
A.
Annual filings. Each school holding a Certificate of Approval shall file annually on
or before July 31st with the Division a bond calculation, student enrollment and
graduate/completion data, placement statistics, instructional staff, and an
attestation as follows:
1.
Bond calculation. Each school holding a Certificate of Approval shall file
annually a surety calculation form justifying the continued adequacy of the
surety bond or surety alternative being maintained by the school. The
calculation shall be based on the amount of maximum prepaid tuition and
fees collected and held at any one time during the calendar year.
2.
Student enrollment and graduate/completion data. Each school shall file
annually student enrollment and graduate/completion data consistent with
the following:
a.
Name/identification of the program(s) or stand-alone course(s) for
which certificates, diplomas or associate degrees were awarded,
b.
The name of each student who successfully completed each
program or stand-alone course within the annual reporting period,
and
c.
The race, ethnicity, and gender data of students who successfully
completed each program or stand-alone course, if known to the
school.
3.
Placement statistics
the program(s) or stand-alone course(s) for
which certificates, diplomas or associate degrees were awarded,
b.
The name of each student who successfully completed each
program or stand-alone course within the annual reporting period,
and
c.
The race, ethnicity, and gender data of students who successfully
completed each program or stand-alone course, if known to the
school.
3.
Placement statistics. Each school which offers or advertises placement
assistance for any course or instruction shall file with the Division its
placement statistics as follows for each program for the preceding year.
a.
The number of graduates who requested placement assistance,
b.
The number of graduates who received job offers for which they
were trained, and
c.
The number of graduates who received job offers in a related area
for which they were trained.
4.
Instructional Staff. Each school shall file annually a list of all instructional
staff employed by the school within the annual reporting period and
identify the program(s) or stand-alone course(s) in which the instructional
staff taught or provided educational services to students.
5.
Reporting of transcript/certificate withholding data.

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40
a.
As required by § 23-5-113.5, C.R.S., each school shall report the
number of students for whom the school is withholding official
transcripts, diplomas, and registration privileges.
b.
As required by § 23-5-113.5, C.R.S., each school shall report the
number of past due student accounts assigned to third-party
collection agencies.
6.
Attestation by qualified school representative
onal Schools

40
a.
As required by § 23-5-113.5, C.R.S., each school shall report the
number of students for whom the school is withholding official
transcripts, diplomas, and registration privileges.
b.
As required by § 23-5-113.5, C.R.S., each school shall report the
number of past due student accounts assigned to third-party
collection agencies.
6.
Attestation by qualified school representative. A school’s annual filing shall
include the printed name and written or electronic signature of the school
representative submitting the document or filing and include an
acknowledgement that the school representative affirms under penalty of
law that the information provided is true and complete and that all student
records for the reporting period are maintained as required by the Act and
these Rules.
B.
Quarterly filings. Each school shall file with the Division on a quarterly basis (on
or before January 15, April 15, July 15, and October 15 of each year) the number
of students currently enrolled in the school, even if no student is currently
enrolled, and a student assessment fee in an amount provided in these Rules.
C.
Evidence of continued surety coverage. Each school shall submit to the Division
on an annual basis evidence of continued surety coverage pursuant to a surety
bond or surety alternative as required by the Act and these Rules.
1.
Surety bond. A school shall submit a continuation certificate to the Division
no less than fifteen (15) days prior to the renewal date of the surety bond
confirming the next term of coverage.
2.
Timed certificate of deposit. Schools that have assigned a certificate of
deposit to the Division as a surety alternative must submit a bank
statement or other acceptable verification from the bank within fifteen (15)
days of the maturity date or as requested by the Board. The bank
statement must show that the certificate of deposit account remains open,
the account number, the amount of the Certificate of Deposit, and the next
maturity date/ term.
3.
Assigned savings account
t to the Division as a surety alternative must submit a bank
statement or other acceptable verification from the bank within fifteen (15)
days of the maturity date or as requested by the Board. The bank
statement must show that the certificate of deposit account remains open,
the account number, the amount of the Certificate of Deposit, and the next
maturity date/ term.
3.
Assigned savings account. Schools that have assigned a savings account
to the Division as a surety alternative must submit annually, or as
requested by the Board, a current bank statement or other acceptable
verification from the bank confirming the account remains open and
assigned to the Division. The bank statement must show the savings
account number and the balance of the savings account.

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41
4.
Irrevocable letter of credit. Schools that have assigned an irrevocable
letter of credit to the Division as a surety alternative must submit
verification that the letter of credit requirements are still being met and that
the irrevocable letter of credit remains in effect within fifteen (15) days
prior to the expiration date or as requested by the Board. The verification
must include the letter of credit number, the amount, and the next
expiration date or term, if applicable.
5.
Changes to surety coverage. A school shall notify the Division in writing of
any anticipated change in surety coverage at least fifteen (15) days prior
to the expiration or maturation of a school’s current surety bond or surety
alternative.
VI.
AGENTS
A.
Each school shall be responsible for the conduct of its agents in the performance
of their duties and shall select each of them with the utmost care, provide them
with adequate training and arrange for the regular and proper supervision of their
work.
B.
The agent shall not use the availability of student aid as an inducement.
C
f a school’s current surety bond or surety
alternative.
VI.
AGENTS
A.
Each school shall be responsible for the conduct of its agents in the performance
of their duties and shall select each of them with the utmost care, provide them
with adequate training and arrange for the regular and proper supervision of their
work.
B.
The agent shall not use the availability of student aid as an inducement.
C.
No school shall conduct surveys for the purpose of developing enrollment leads
near (3 blocks or less) any state or federal social services program center (i.e.,
welfare, food stamps, unemployment, etc.).
D.
A school is allowed to solicit in public places provided that the name and address
of the school is displayed.
E.
An agent’s permit is not required for referrals.
VII.
DECEPTIVE TRADE AND SALES PRACTICES
As clarification and in furtherance of the protections against the deceptive trade and
sales practices outlined in the Private Occupational Education Act of 1981, as
amended, a school shall comply with the following:
A.
A guarantee of placement shall not be falsely promised or implied.
B.
If a school located within the State of Colorado refers to the fact that it is
approved, the school will use the following phraseology as it pertains to its
approved educational programs or courses only: “Approved and Regulated by
the Colorado Department of Higher Education, Private Occupational School
Board.”
C.
Distance education shall be disclosed in the school’s advertising and promotional
materials that distance education is the primary instructional methodology.

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8 CCR 1504-1
Division of Private Occupational Schools
approved educational programs or courses only: “Approved and Regulated by
the Colorado Department of Higher Education, Private Occupational School
Board.”
C.
Distance education shall be disclosed in the school’s advertising and promotional
materials that distance education is the primary instructional methodology.

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8 CCR 1504-1
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42
D.
A school or other representative shall not falsely or deceptively represent that the
school has restrictions on enrollment as to number, date of submission of
application or similar false representations.
E.
A school or its agents and representatives shall not make or perpetuate any false
or deceptive statements in regard to any other postsecondary school or college,
whether public or private, nor shall a school or agent recruit students who are
currently enrolled in another school.
F.
A school shall advertise only in its approved name.
G.
A school shall include the school name, a phone number, street address, city,
and location where training is to be offered in all print advertising including
electronic media.
H.
A school shall not represent directly or by implication that there is a substantial
demand for persons completing any of the programs offered by the institution
unless the institution has a reasonable basis for the representation documented
by competent, objective, and statistically valid data.
I.
A school shall clearly indicate in its advertising and promotional materials that
education and/or occupational training is being offered.
J.
A school may use only testimonials that accurately reflect current practices of the
institution or current conditions or current employment opportunities in the field.
Such testimonials may be used if prior written consent is obtained and no
remuneration or other consideration is made for either the consent or the use of
the endorsement.
K
ducation and/or occupational training is being offered.
J.
A school may use only testimonials that accurately reflect current practices of the
institution or current conditions or current employment opportunities in the field.
Such testimonials may be used if prior written consent is obtained and no
remuneration or other consideration is made for either the consent or the use of
the endorsement.
K.
A school may advertise that it is endorsed by manufacturers, business
establishments, organizations or individuals engaged in the line of work for which
it provides training, if the school has written evidence of this fact and this
evidence is made available to the student.
L.
No school may advertise “accredited” unless such status has been received and
maintained from an accrediting body currently listed as recognized by the U.S.
Secretary of Education or is accredited by a programmatic accrediting body
recognized by the Council for Higher Education Accreditation as having the
ability to accredit the freestanding, single purpose institution of construction
education. This refers to the U.S. Department of Education’s List of Agencies
(Eff. Oct. 2019), available electronically at https://ope.ed.gov/dapip/#/agency-list
(later amendments not incorporated), or the Council for Higher Education
Accreditation’s Directory of Recognized Accrediting Organizations (Updated July
2021), available electronically at https://www.chea.org/chea-recognized-
accrediting-organizations (later amendments not incorporated). The U.S.
Department of Education is located at 1244 Speer Blvd., Ste. 310, Denver, CO
80204. The Council for Higher Education Accreditation is located at One Dupont
Circle NW, Suite 510, Washington, DC 20036. The Colorado Division of Private

CODE OF COLORADO REGULATIONS
8 CCR 1504-1
Division of Private Occupational Schools
recognized-
accrediting-organizations (later amendments not incorporated). The U.S.
Department of Education is located at 1244 Speer Blvd., Ste. 310, Denver, CO
80204. The Council for Higher Education Accreditation is located at One Dupont
Circle NW, Suite 510, Washington, DC 20036. The Colorado Division of Private

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43
Occupational Schools maintains a copy available for public inspection at 1600
Broadway, Ste. 2200, Denver, CO 80202, during regular business hours. Upon
request, the Colorado Division of Private Occupational Schools will provide an
electronic copy for free or a printed copy for a reasonable per page charge.
M.
No school may offer access to Title IV funds without approval to participate in the
Title IV student federal fund program from the United States Department of
Education. This refers to the Higher Education Act of 1965, P.L. 89-329, § 401,
79 Stat. 1219, 1232-1254 (1965), available electronically at
https://www.govinfo.gov/content/pkg/STATUTE-79/pdf/STATUTE-79-Pg1219.pdf.
Later amendments not incorporated. The U.S. Department of Education is
located at 1244 Speer Blvd., Ste. 310, Denver, CO 80204. The Colorado Division
of Private Occupational Schools maintains a copy available for public inspection
at 1600 Broadway, Ste. 2200, Denver, CO 80202, during regular business hours.
Upon request, the Colorado Division of Private Occupational Schools will provide
an electronic copy for free or a printed copy for a reasonable per page charge.
N.
A school shall not advertise as an employment agency or the equivalent.
O.
A school shall not deceptively advertise in conjunction with any other business or
establishment.
P.
A school may not follow-up employer help wanted advertisement with offers of
training.
Q.
Any school which has an agency shall not advertise in the help wanted section
for that agency.
R
for a reasonable per page charge.
N.
A school shall not advertise as an employment agency or the equivalent.
O.
A school shall not deceptively advertise in conjunction with any other business or
establishment.
P.
A school may not follow-up employer help wanted advertisement with offers of
training.
Q.
Any school which has an agency shall not advertise in the help wanted section
for that agency.
R.
Any school or agency which offers classes at “no charge” but receives direct or
indirect payment of fees or other pecuniary benefits or considerations, “for other
services including publications, photo sessions and workshops” is considered to
be a school and is required to hold a Certificate of Approval from the Board.
S.
Students who apply for and properly represent their financial aid application and
do not qualify for financial aid within the first two weeks of classes and are
accepted on the basis of forthcoming financial aid eligibility shall not be referred
to a collection agency.
T.
Institutions placing advertisements in classified columns of newspapers or other
publications to attract students must use only classifications such as:
“Education,” “Schools,” or “Instruction.” Headings such as “Help Wanted,”
“Employment,” “Career Opportunity,” or “Business Opportunities” may be used
only to procure employees for the institution.

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44
U.
Any income sharing agreements, employer sponsored tuition reimbursement
agreements, or any other method of tuition financing must be clearly detailed and
approved by the Division or Board prior to implementation. A clearly written
agreement signed by the approved school agent and student must be executed
and maintained in perpetuity.
VIII.
REFUND POLICY
A.
The official date of termination or withdrawal of a student shall be determined in
the following manner:
1.
The date on which the school is noticed to be the student’s last date of
actual attendance,
2
ed by the Division or Board prior to implementation. A clearly written
agreement signed by the approved school agent and student must be executed
and maintained in perpetuity.
VIII.
REFUND POLICY
A.
The official date of termination or withdrawal of a student shall be determined in
the following manner:
1.
The date on which the school is noticed to be the student’s last date of
actual attendance,
2.
The date on which the student violates published school policy which
provides for termination, or
3.
Should a student fail to return from an excused leave of absence, the
effective date of termination for a student on an extended leave of
absence or a leave of absence is the earlier of the date the school
determines the student is not returning or the day following the expected
return date.
B.
Refunds must be calculated from the official date of termination or withdrawal
and calculated on the period of time designated on the enrollment agreement
executed with the student and must be made within thirty (30) days from the
official date of termination.
C.
Application/registration fees may be collected in advance of a student signing an
enrollment agreement; however, all monies paid by the student will be refunded if
the student does not sign an enrollment agreement and does not enter school.
D.
No student shall be continued on an inactive basis in violation of school policy
without written consent of the student. Inactive students must be terminated
within 30 days of the next available start date and refunded appropriate prepaid
tuition and fees at that time.
E.
Any refund of tuition or fees paid by a sponsoring agency or individual on behalf
of a student will be returned to the sponsoring agency or individual, rather than
the student.
IX.
COMPLAINTS
A
school policy
without written consent of the student. Inactive students must be terminated
within 30 days of the next available start date and refunded appropriate prepaid
tuition and fees at that time.
E.
Any refund of tuition or fees paid by a sponsoring agency or individual on behalf
of a student will be returned to the sponsoring agency or individual, rather than
the student.
IX.
COMPLAINTS
A.
The school shall attempt to resolve internally filed or noticed student complaints
promptly and fairly in accordance with the procedures stated in its grievance
policy and shall not subject a student to punitive action because the student filed
a grievance/complaint with the school or the Board.

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B.
Complaints or claims pursuant to §§ 23-64-121(4)(a) or 23-64-124, C.R.S., may
be filed electronically with the Board through the Division’s established process
within two years after the student’s last date of attendance at the school, or at
any time prior to the commencement of training.
C.
The Board and/or Division may initiate an investigation. The Board may issue a
notice of noncompliance, with or without a complaint, at any time that it has
reason to believe that a school has violated or is violating the Act or Rules.
X.
STATE ADMINISTRATIVE PROCEDURES ACT
All final decisions made by the Board regarding issuance, denial, and revocation of all
types of Certificates of Approval, agent permits and instructor qualifications according to
§ 23-64-129, C.R.S., will be under the provisions of the “State Administrative
Procedures Act”, article 4 of title 24, C.R.S.
XI.
DISCIPLINARY ACTIONS
A.
The Board may issue a cease and desist order, deny, suspend, revoke or place
on probation a school’s Certificate of Approval or agent’s permit if the applicant
or holder:
1.
Violates or fails to comply with any provision of the Act or these Rules
established pursuant to the Act;
2
the provisions of the “State Administrative
Procedures Act”,

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## Nearby sections

- [8 CCR 1504-1 PRIVATE OCCUPATIONAL EDUCATION ACT OF 1981](https://www.frixlaw.com/law-library/statutes/STATE_CO_CCR_8_CCR_1504_1.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/STATE_CO_CCR_8_CCR_1504_1. Check the current official text before relying on it. Not legal advice.