# 62 FR 14376: Privacy Act of 1974; Proposed Rule Exempting a System of Records From Certain Provisions of the Privacy Act

> Federal · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/FR_PRORULE_97-7560

## Section

- **Citation:** 62 FR 14376
- **Heading:** Privacy Act of 1974; Proposed Rule Exempting a System of Records From Certain Provisions of the Privacy Act
- **Jurisdiction:** Federal
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Federal Register / Vol. 62 / 62 FR 14376

## Text

DEPARTMENT OF THE TREASURY

Departmental Offices

31 CFR Part 1

Privacy Act of 1974; Proposed Rule Exempting a System of Records
From Certain Provisions of the Privacy Act

AGENCY: Departmental Offices, Treasury.

ACTION: Proposed Rule.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury gives
notice of a proposed amendment to 31 CFR 1.36 to exempt a new system of
records, the Suspicious Activity Reporting System (the ``SAR System''),
Treasury/DO .212, from certain provisions of the Privacy Act. The
exemptions are intended to increase the value of the system of records
for law enforcement purposes, to comply with legal prohibitions against
the disclosure of certain kinds of information, and to protect certain
information about individuals maintained in the system of records.
DATES: Comments must be received no later than April 25, 1997.
ADDRESSES: Comments should be sent to Office of Legal Counsel,
Financial Crimes Enforcement Network (``FinCEN''), 2070 Chain Bridge
Road, Suite 200, Vienna, VA 22182-2536. Comments will be made available
for inspection and copying by appointment. Persons wishing such an
opportunity should call Eileen Dolan at (703) 905-3590.
FOR FURTHER INFORMATION CONTACT: Cynthia A. Langwiser, Attorney--
Advisor, Financial Crimes Enforcement Network, 2070 Chain Bridge Road,
Suite 200, Vienna, VA 22182, (703) 905-3582.
SUPPLEMENTARY INFORMATION: The rules of FinCEN, the Board of Governors
of the Federal Reserve System (the ``Board''), the Office of the
Comptroller of the Currency (``OCC''), the Federal Deposit Insurance
Corporation
R FURTHER INFORMATION CONTACT: Cynthia A. Langwiser, Attorney--
Advisor, Financial Crimes Enforcement Network, 2070 Chain Bridge Road,
Suite 200, Vienna, VA 22182, (703) 905-3582.
SUPPLEMENTARY INFORMATION: The rules of FinCEN, the Board of Governors
of the Federal Reserve System (the ``Board''), the Office of the
Comptroller of the Currency (``OCC''), the Federal Deposit Insurance
Corporation

(``FDIC''), the Office of Thrift Supervision (``OTS''), and the
National Credit Union Administration (``NCUA'') (collectively, the
Federal Supervisory Agencies),\1\ create an integrated process for
reporting suspicious activity and known or suspected crimes at, by, or
through depository institutions and certain of their affiliates. The
process is based on a single uniform Suspicious Activity Report
(``SAR''), filed with FinCEN.
---------------------------------------------------------------------------

\1\FinCEN and the Federal Supervisory Agencies have all
published rules requiring such reporting. See the rules publshed by
FinCEN, the Board, OCC, FDIC, OTS and NCUA, respectively, at: 61 FR
4326 (February 5, 1996); 61 FR 4338 (February 5, 1996); 61 FR 4332
(February 5, 1996); 61 FR 6095 (February 16, 1996); 61 FR 6100
February 16, 1996); 61 FR 11526 (March 21, 1996).
---------------------------------------------------------------------------

A single information system for the use of SARs is a key part of
the integrated system. The single information system will permit
enhanced analysis and tracking of such information, and rapid
dissemination of the reports to appropriate law enforcement agencies.
In accordance with 31 U.S.C. 5318(g) and 5319, data from the SAR System
is exchanged, retrieved, and disseminated, both manually and
electronically, among FinCEN, the Federal Supervisory Agencies,
appropriate federal, state, and local law enforcement agencies, and
state banking supervisory agencies. The provisions of 31 U.S.C
ssemination of the reports to appropriate law enforcement agencies.
In accordance with 31 U.S.C. 5318(g) and 5319, data from the SAR System
is exchanged, retrieved, and disseminated, both manually and
electronically, among FinCEN, the Federal Supervisory Agencies,
appropriate federal, state, and local law enforcement agencies, and
state banking supervisory agencies. The provisions of 31 U.S.C.
5318(g)(4)(B) specifically require that the agency designated as
repository for suspicious transaction reports refer those reports to
any appropriate law enforcement or supervisory agency.
Agencies to which information will be referred electronically,
which in certain cases may involve electronic transfers of batch
information, initially will include the Federal Supervisory Agencies,
the Federal Bureau of Investigation, the Criminal Investigation
Division of the Internal Revenue Service, the United States Secret
Service, the United States Customs Service, and the Executive Office of
United States Attorneys, the Offices of the 93 United States Attorneys,
and state supervisory agencies and certain state law enforcement
agencies that have entered into appropriate agreements with FinCEN.
(The FBI and Secret Service may receive electronic transfers of batch
information as forms are filed to permit those agencies more
efficiently to carry out their investigative responsibilities.) It is
anticipated that information from the SAR system will also be
disseminated to other appropriate federal, state or local law
enforcement and regulatory agencies and also to non-United States
financial regulatory agencies and law enforcement agencies.
Organizations to which information from the SAR System is
electronically disseminated are collectively referred to as ``SAR
System Users.''
The SAR System is housed at the Internal Revenue Service Computing
Center (``DCC'') in Detroit, Michigan. The SAR System is managed by
FinCEN, with the assistance of the staff of DCC
ted States
financial regulatory agencies and law enforcement agencies.
Organizations to which information from the SAR System is
electronically disseminated are collectively referred to as ``SAR
System Users.''
The SAR System is housed at the Internal Revenue Service Computing
Center (``DCC'') in Detroit, Michigan. The SAR System is managed by
FinCEN, with the assistance of the staff of DCC.
Pursuant to the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the
Department of the Treasury is publishing separately a notice of a
proposed new system of records, Suspicious Activity Reporting System -
Treasury/DO.212.
Under 5 U.S.C. 552a(j)(2), the head of an agency may promulgate
rules to exempt a system of records from certain provisions of 5 U.S.C.
552a if the system of records is ``maintained by an agency or component
thereof which performs as its principal function any activity
pertaining to the enforcement of criminal laws, including police
efforts to prevent, control, or reduce crime or to apprehend criminals,
and the activities of prosecutors, courts, correctional, probation,
pardon or parole authorities, and which consists of (A) information
compiled for the purpose of identifying individual criminal offenders
and alleged offenders and consisting only of identifying data and
notations of arrests, the nature and disposition of criminal charges,
sentencing, confinement, release, and parole and probation status; (B)
information compiled for the purpose of a criminal investigation,
including reports of informants and investigators, and associated with
an identifiable individual; or (C) reports identifiable to an
individual compiled at any stage of the process of enforcement of the
criminal laws from arrest or indictment through release from
supervision.''
Under 5 U.S.C. 552a(k)(2), the head of an agency may promulgate
rules to exempt a system of records from certain provisions of 5 U.S.C
f informants and investigators, and associated with
an identifiable individual; or (C) reports identifiable to an
individual compiled at any stage of the process of enforcement of the
criminal laws from arrest or indictment through release from
supervision.''
Under 5 U.S.C. 552a(k)(2), the head of an agency may promulgate
rules to exempt a system of records from certain provisions of 5 U.S.C.
552a if the system of records is ``investigatory material compiled for
law enforcement purposes, other than material within the scope of
subsection (j)(2) of this section.''
The Department of the Treasury is hereby giving notice of a
proposed rule to exempt the SAR System from certain provisions of the
Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2) and the
authority vested in the Assistant Secretary (Enforcement) by 31 CFR
1.23(c). The reasons for exempting the system of records from sections
(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3),
(e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and (g) of the
Privacy Act are set forth in the proposed rule.
The Department of the Treasury has determined that this proposed
rule is not a ``significant regulatory action'' under Executive Order
12866.
Pursuant to the requirements of the Regulatory Flexibility Act, 5
U.S.C. 601-612, for the reasons set forth above it is hereby certified
that this proposed rule will not have a significant economic impact on
a substantial number of small entities.
In accordance with the provisions of the Paperwork Reduction Act of
1995, 44 U.S.C. 3507(d), the Department of the Treasury has determined
that this proposed rule will not impose new record keeping,
application, reporting, or other types of information collection
requirements.

Lists of Subjects in 31 CFR Part 1

Privacy.

Part 1 of title 31 of the Code of Federal Regulations is amended as
follows:

PART 1--[AMENDED]

1. The authority citation for Part 1 continues to read as follows:
ting System

(SAR System) of records, maintained by FinCEN, an office reporting to
the Assistant Secretary (Enforcement), from the following provisions of
the Privacy Act of 1974:

5 U.S.C. 552a(c)(3) and (4);
5 U.S.C. 552a(d)(1), (2), (3), and (4);
5 U.S.C. 552a(e)(1), (2), and (3);
5 U.S.C. 552a(e)(4)(G), (H), and (I):
5 U.S.C. 552a(e)(5) and (8);
5 U.S.C. 552a(f); and
5 U.S.C. 552a(g).

(j)Specific exemptions under 5 U.S.C. 552a(k)(2). To the extent
that the exemption under 5 U.S.C. 552a(j)(2) does not apply to the SAR
System of records, the Assistant Secretary (Enforcement), hereby
exempts the SAR System of records from the following provisions of 5
U.S.C. 552a pursuant to 5 U.S.C. 552a(k)(2):

5 U.S.C. 552a(c)(3);
5 U.S.C. 552a(d)(1), (2), (3), and (4)
5 U.S.C. 552a(e)(1)
5 U.S.C. 552a(e)(4)(G), (H), and (I); and
5 U.S.C. 552a(f).

(k) Reasons for exemptions under 5 U.S.C. 552a(j)(2) and (k)(2).
(1) 5 U.S.C. 552a(e)(4)(G) and (f)(1) enable individuals to inquire
whether a system of records contains records pertaining to them.
Application of these provisions to the SAR System would allow
individuals to learn whether they have been identified as suspects or
possible subjects of investigation. Access by individuals to such
knowledge would seriously hinder the law enforcement purposes that the
SAR System is created to serve, because individuals involved in
activities that are violations of law could:
(i) Take steps to avoid detection;
(ii) Inform associates that an investigation is in progress;
(iii) Learn the nature of the investigation;
(iv) Learn whether they are only suspects or identified as
violators of law;
ledge would seriously hinder the law enforcement purposes that the
SAR System is created to serve, because individuals involved in
activities that are violations of law could:
(i) Take steps to avoid detection;
(ii) Inform associates that an investigation is in progress;
(iii) Learn the nature of the investigation;
(iv) Learn whether they are only suspects or identified as
violators of law;
(v) Begin, continue, or resume illegal conduct upon learning that
they are not identified in the system of records, or
(vi) Destroy evidence needed to prove the violation.
(2) 5 U.S.C. 552a(d)(1), (e)(4)(H) and (f)(2), (f)(3) and (f)(5)
grant individuals access to records containing information about them.
The application of these provisions to the SAR System would compromise
the ability of the component agencies of the SAR System to use the
information effectively for purposes of law enforcement.
(i) Permitting access to records contained in the SAR System would
provide individuals with information concerning the nature of any
current investigations and would enable them to avoid detection or
apprehension, because they could:
(A) Discover the facts that would form the basis of an arrest;
(B) Destroy or alter evidence of criminal conduct that would form
the basis of their arrest, and
(C) Delay or change the commission of a crime that was about to be
discovered by investigators.
(ii) Permitting access to either on-going or closed investigative
files would also reveal investigative techniques and procedures, the
knowledge of which could enable individuals planning crimes to
structure their operations so as to avoid detection or apprehension.
the basis of their arrest, and
(C) Delay or change the commission of a crime that was about to be
discovered by investigators.
(ii) Permitting access to either on-going or closed investigative
files would also reveal investigative techniques and procedures, the
knowledge of which could enable individuals planning crimes to
structure their operations so as to avoid detection or apprehension.
(3) 5 U.S.C. 552a(d)(2), (d)(3) and (d)(4), (e)(4)(H) and (f)(4)
permit an individual to request amendment of a record pertaining to him
or her and require the agency either to amend the record or note the
disputed portion of the record and, if the agency refuses to amend the
record, to provide a copy of the individual's statement of disagreement
with the agency's refusal, to persons or other agencies to whom the
record is thereafter disclosed. Because these provisions depend on the
individual's having access to his or her records, and since these rules
exempt the SAR System from the provisions of 5 U.S.C. 552a relating to
access to records, for the reasons set out in paragraph (e)(2) these
provisions do not apply to the SAR System.
(4) 5 U.S.C. 552a(c)(4) requires an agency to inform any person or
other agency about any correction or notation of dispute that the
agency made in accordance with 5 U.S.C. 552a(d) to any record that the
agency disclosed to the person or agency, if an accounting of the
disclosure was made. Because this provision depends on an individual's
having access to and an opportunity to request amendment of records
pertaining to him or her, and because these rules exempt the SAR System
from the provisions of 5 U.S.C. 552a relating to access to and
amendment of records, for the reasons set forth in paragraphs (e)(2)
and (3), this provision does not apply to the SAR System.
osure was made. Because this provision depends on an individual's
having access to and an opportunity to request amendment of records
pertaining to him or her, and because these rules exempt the SAR System
from the provisions of 5 U.S.C. 552a relating to access to and
amendment of records, for the reasons set forth in paragraphs (e)(2)
and (3), this provision does not apply to the SAR System.
(5) 5 U.S.C. 552a(c)(3) requires an agency to make the accounting
of any disclosures of records required by 5 U.S.C. 552a(c)(1) available
to the individual named in the record upon his or her request. The
accounting must state the date, nature, and purpose of each disclosure
of the record and the name and address of the recipient.
(i) The application of this provision would impair the effective
use of information collected in the SAR System. Making an accounting of
disclosures available to the subjects of an investigation would alert
them to the fact that another agency is conducting an investigation
into their criminal activities and could reveal the geographic location
of the other agency's investigation, the nature and purpose of that
investigation, and the dates on which that investigation was active.
Violators possessing such knowledge would be able to take measures to
avoid detection or apprehension by altering their operations, by
transferring their criminal activities to other geographical areas, or
by destroying or concealing evidence that would form the basis for
arrest.
(ii) Moreover, providing an accounting to the subjects of
investigations would alert them to the fact that FinCEN has information
regarding possible criminal activities and could inform them of the
general nature of that information. Access to such information could
reveal the operation of the information-gathering and analysis systems
of FinCEN, the Federal Supervisory Agencies and other SAR System Users
and permit violators to take steps to avoid detection or apprehension.
them to the fact that FinCEN has information
regarding possible criminal activities and could inform them of the
general nature of that information. Access to such information could
reveal the operation of the information-gathering and analysis systems
of FinCEN, the Federal Supervisory Agencies and other SAR System Users
and permit violators to take steps to avoid detection or apprehension.
(6) 5 U.S.C. 552a(e)(4)(I) requires an agency to publish a general
notice listing the categories of sources for information contained in a
system of records. The application of this provision to the SAR System
could compromise FinCEN's and the Federal Supervisory Agencies' ability
to provide useful information to law enforcement agencies, because
revealing sources for the information could:
(i) Disclose investigative techniques and procedures,
(ii) Result in threats or reprisals against informers by the
subjects of investigations, and
(iii) Cause informers to refuse to give full information to
criminal investigators for fear of having their identities as sources
disclosed.
(7) 5 U.S.C. 552a(e)(1) requires an agency to maintain in its
records only such information about an individual as is relevant and
necessary to accomplish a purpose of the agency required to be
accomplished by statute or executive order. The application of this
provision to the SAR System could impair the effectiveness of law
enforcement because in many cases, especially in the early stages of
investigation, it may be impossible immediately to determine whether
information collected is relevant and necessary, and information that
initially appears irrelevant and unnecessary, upon further evaluation
or upon collation with information

developed subsequently, often may prove helpful to an investigation.
eness of law
enforcement because in many cases, especially in the early stages of
investigation, it may be impossible immediately to determine whether
information collected is relevant and necessary, and information that
initially appears irrelevant and unnecessary, upon further evaluation
or upon collation with information

developed subsequently, often may prove helpful to an investigation.
(8) 5 U.S.C. 552a(e)(2) requires an agency to collect information
to the greatest extent practicable directly from the subject individual
when the information may result in adverse determinations about an
individual's rights, benefits, and privileges under federal programs.
The application of this provision to the SAR System would impair
FinCEN's ability to collect, analyze and disseminate to System Users
investigative or enforcement information. The SAR System is designed to
house information about known or suspected criminal activities or
suspicious transactions that has been collected and reported by
financial institutions, or their examiners or other enforcement or
supervisory officials. It is not feasible to rely upon the subject of
an investigation to supply information. An attempt to obtain
information from the subject of any investigation would alert that
individual to the existence of an investigation, providing an
opportunity to conceal criminal activity and avoid apprehension.
Further, with respect to the initial SAR, 31 U.S.C. 5318(g)(2)
specifically prohibits financial institutions making such reports from
notifying any participant in the transaction that a report has been
made.
tion from the subject of any investigation would alert that
individual to the existence of an investigation, providing an
opportunity to conceal criminal activity and avoid apprehension.
Further, with respect to the initial SAR, 31 U.S.C. 5318(g)(2)
specifically prohibits financial institutions making such reports from
notifying any participant in the transaction that a report has been
made.
(9) 5 U.S.C. 552a(e)(3) requires an agency to inform each
individual whom it asks to supply information, on the form that it uses
to collect the information or on a separate form that the individual
can retain, the agency's authority for soliciting the information;
whether disclosure of information is voluntary or mandatory; the
principal purposes for which the agency will use the information; the
routine uses that may be made of the information; and the effects on
the individual of not providing all or part of the information. The
application of these provisions to the SAR System would compromise the
ability of the component agencies of the SAR System to use the
information effectively for purposes of law enforcement.
(10) 5 U.S.C. 552a(e)(5) requires an agency to maintain all records
it uses in making any determination about any individual with such
accuracy, relevance, timeliness, and completeness as is reasonably
necessary to assure fairness to the individual in the determination.
Application of this provision to the SAR System would hinder the
collection and dissemination of information. Because Suspicious
Activity Reports are filed by financial institutions with respect to
known or suspected violations of law or suspicious activities, it is
not possible at the time of collection for the agencies that use the
SAR System to determine that the information in such records is
accurate, relevant, timely and complete.
m would hinder the
collection and dissemination of information. Because Suspicious
Activity Reports are filed by financial institutions with respect to
known or suspected violations of law or suspicious activities, it is
not possible at the time of collection for the agencies that use the
SAR System to determine that the information in such records is
accurate, relevant, timely and complete.
(11) 5 U.S.C. 552a(e)(8) requires an agency to make reasonable
efforts to serve notice on an individual when the agency makes any
record on the individual available to any person under compulsory legal
process, when such process becomes a matter of public record.
Application of these requirements to the SAR System would prematurely
reveal the existence of an ongoing investigation to the subject of
investigation where there is need to keep the existence of the
investigation secret. It would render ineffective 31 U.S.C. 5318(g)(2),
which prohibits financial institutions and its officers, employees and
agents from disclosing to any person involved in a transaction that a
SAR has been filed.
(12) 5 U.S.C. 552a(g) provides an individual with civil remedies
when an agency wrongfully refuses to amend a record or to review a
request for amendment, when an agency wrongfully refuses to grant
access to a record, when any determination relating to an individual is
based on records that are not accurate, relevant, timely and complete,
and when an agency fails to comply with any other provision of 5 U.S.C.
552a so as to adversely affect the individual. The SAR System should be
exempted from this provision to the extent that the civil remedies
relate to the provisions of 5 U.S.C. 552a from which paragraphs (k)(1)
through (11) of this section exempt the SAR System. There should be no
civil remedies for failure to comply with provisions from which this
system of records is exempted
on of 5 U.S.C.
552a so as to adversely affect the individual. The SAR System should be
exempted from this provision to the extent that the civil remedies
relate to the provisions of 5 U.S.C. 552a from which paragraphs (k)(1)
through (11) of this section exempt the SAR System. There should be no
civil remedies for failure to comply with provisions from which this
system of records is exempted. Exemption from this provision will also
protect FinCEN from baseless civil court actions that might hamper its
ability to collate, analyze and disseminate data.
* * * * *

Dated: February 3, 1997.

Alex Rodriguez,
Deputy Assistant Secretary (Administration).

[FR Doc. 97-7560 Filed 3-25-97; 8:45 am]
BILLING CODE: 4820-03-F

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/FR_PRORULE_97-7560. Check the current official text before relying on it. Not legal advice.