# 45 C.F.R. § 1182.9 (2026): Identification required when requesting access to Institute records pertaining to an individual > Federal · Regulations · In force URL: https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_9 ## Section - **Citation:** 45 C.F.R. § 1182.9 (2026) - **Heading:** Identification required when requesting access to Institute records pertaining to an individual - **Jurisdiction:** Federal - **Kind:** Regulations - **Status:** In force - **Text as of:** August 14, 2026 - **Source:** Compiled text - **Location:** Title 45 CFR: Public Welfare / Chapter XI: NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES / Part 1182: IMPLEMENTATION OF THE PRIVACY ACT OF 1974 / § 1182.9: § 1182.9 Identification required when requesting access to Institute records pertaining to an individual. ## Text The Institute shall require reasonable identification of all individuals who request access to records in an Institute system to ensure that they are disclosed to the proper person. (a) The amount of personal identification required will of necessity vary with the sensitivity of the record involved. In general, if you request disclosure in person, you shall be required to show an identification card, such as a driver's license, containing your photograph and sample signature. However, with regard to records in Institute systems that contain particularly sensitive and/or detailed personal information, the Institute reserves the right to require additional means of identification as are appropriate under the circumstances. These means include, but are not limited to, requiring you to sign a statement under oath as to your identity, acknowledging that you are aware of the penalties for improper disclosure under the provisions of the Privacy Act. (b) If you request disclosure by mail, the Institute will request such information as may be necessary to ensure that you are properly identified. Authorized means to achieve this goal include, but are not limited to, requiring that a mail request include certification that a duly commissioned notary public of any State or territory (or a similar official, if the request is made outside of the United States) received an acknowledgment of identity from you. (c) If you are unable to provide suitable documentation or identification, the Institute may require a signed, notarized statement asserting your identity and stipulating that you understand that knowingly or willfully seeking or obtaining access to records about another person under false pretenses is punishable by a fine of up to $5,000. ## Nearby sections - [45 C.F.R. § 1182.1 (2026) § 1182.1 Purpose and scope of these regulations.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_1.md) - [45 C.F.R. § 1182.2 (2026) § 1182.2 Definitions.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_2.md) - [45 C.F.R. § 1182.3 (2026) § 1182.3 Inquiries about the Institute's systems of records or implementation of the Privacy Act.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_3.md) - [45 C.F.R. § 1182.4 (2026) § 1182.4 Procedures for notifying the public of the Institute's systems of records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_4.md) - [45 C.F.R. § 1182.5 (2026) § 1182.5 Procedures for notifying government entities of the Institute's proposed changes to its systems of records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_5.md) - [45 C.F.R. § 1182.6 (2026) § 1182.6 Limits that exist as to the contents of the Institute's systems of records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_6.md) - [45 C.F.R. § 1182.7 (2026) § 1182.7 Institute procedures for collecting information from individuals for its records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_7.md) - [45 C.F.R. § 1182.8 (2026) § 1182.8 Procedures for acquiring access to Institute records pertaining to an individual.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_8.md) - [45 C.F.R. § 1182.9 (2026) § 1182.9 Identification required when requesting access to Institute records pertaining to an individual.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_9.md) - [45 C.F.R. § 1182.10 (2026) § 1182.10 Procedures for amending or correcting an individual's Institute record.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_10.md) - [45 C.F.R. § 1182.11 (2026) § 1182.11 Procedures for appealing a refusal to amend or correct an Institute record.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_11.md) - [45 C.F.R. § 1182.12 (2026) § 1182.12 Fees charged to locate, review, or copy records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_12.md) - [45 C.F.R. § 1182.13 (2026) § 1182.13 Policies and procedures for Institute disclosure of its records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_13.md) - [45 C.F.R. § 1182.14 (2026) § 1182.14 Procedures for maintaining accounts of disclosures made by the Institute from its systems of records.](https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_14.md) --- Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/CFR_T45_P1182_S1182_9. 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