# 36 C.F.R. § 1230.14 (2026): How do agencies report incidents?

> Federal · Regulations · In force

URL: https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_14

## Section

- **Citation:** 36 C.F.R. § 1230.14 (2026)
- **Heading:** How do agencies report incidents?
- **Jurisdiction:** Federal
- **Kind:** Regulations
- **Status:** In force
- **Text as of:** August 14, 2026
- **Source:** Compiled text
- **Location:** Title 36 CFR: Parks, Forests, and Public Property / Chapter XII: NATIONAL ARCHIVES AND RECORDS ADMINISTRATION / Part 1230: UNLAWFUL OR ACCIDENTAL REMOVAL, DEFACING, ALTERATION, OR DESTRUCTION OF RECORDS / § 1230.14: § 1230.14   How do agencies report incidents?

## Text

The agency must report promptly any unlawful or accidental removal, defacing, alteration, or destruction of records in the custody of that agency to

NARA, by mail at National Archives and Records Administration; Office of the Chief Records Officer (AC); 8601 Adelphi Road; College Park, MD 20740-6001, or by email at
RM.Communications@nara.gov.
(a) The report must include:
(1) A complete description of the records with volume and dates if known;
(2) The office maintaining the records;
(3) A statement of the exact circumstances surrounding the removal, defacing, alteration, or destruction of records;
(4) A statement of the safeguards established to prevent further loss of documentation; and
(5) When appropriate, details of the actions taken to salvage, retrieve, or reconstruct the records.
(b) The report must be submitted or approved by the individual authorized to sign records schedules as described in § 1220.34(b) of this subchapter.
[74 FR 51014, Oct. 2, 2009, as amended at 83 FR 13654, Mar. 30, 2018]

## Nearby sections

- [36 C.F.R. § 1230.1 (2026) § 1230.1   What are the authorities for part 1230?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_1.md)
- [36 C.F.R. § 1230.2 (2026) § 1230.2   What standards are used as guidance for this part?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_2.md)
- [36 C.F.R. § 1230.3 (2026) § 1230.3   What definitions apply to this part?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_3.md)
- [36 C.F.R. § 1230.10 (2026) § 1230.10   Who is responsible for preventing the unlawful or accidental removal, defacing, alteration, or destruction of records?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_10.md)
- [36 C.F.R. § 1230.12 (2026) § 1230.12   What are the penalties for unlawful or accidental removal, defacing, alteration, or destruction of records?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_12.md)
- [36 C.F.R. § 1230.14 (2026) § 1230.14   How do agencies report incidents?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_14.md)
- [36 C.F.R. § 1230.16 (2026) § 1230.16   How does NARA handle allegations of unlawful or accidental removal, defacing, alteration, or destruction?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_16.md)
- [36 C.F.R. § 1230.18 (2026) § 1230.18   What assistance is available to agencies to recover unlawfully removed records?](https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_18.md)

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Source: Frix Law Library, https://www.frixlaw.com/law-library/statutes/CFR_T36_P1230_S1230_14. Check the current official text before relying on it. Not legal advice.