# Pawnee Nation of Oklahoma (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3Af3b16bf0cbdd017c ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Pawnee Nation of Oklahoma Fourth Quarterly Program Reports 2019 October, November, December Pawnee Nation Division Reports Submitted to the Pawnee Business Council February 1, 2020 James E. Whiteshirt, President Darrell Wildcat, Vice-President Patricia McCray, Secretary M. Angela Thompson, Treasurer Sammye Kemble, Council Member Dawna Hare, Council Member Charles Lone Chief, Council Member Charles Knife Chief, Council Member Index Pawnee Nation Fourth Quarter Reports 2019 Pawnee Nation Organizational Chart Executive Director’s Report, Muriel Robedeaux, Executive Director Human Resources, Roberta Ahdunko, Acting Manager Division of Administrative Affairs, Vacant, Division Director Communications, Jeana Francis, Coordinator Enrollment, Carrie Peters, Manager Information Technology, Christal Prill, Manager Procurement, Amber Jones, Manager Division of Culture (CRD), Herb Adson, Division Director Tribal Historic Preservation Office, Joseph “Matt” Reed, THPO Officer NAGPRA, Martha Only A Chief, Coordinator Division of Education, Dorna Battese, Division Director Education and Training, Alex Harjo Youth Services, Jamie Nelson, Coordinator CCDF (Child Care Development Fund), Samantha Baker Division of Finance, William Perry, Division Director Division of Health & Community Services, Tiffany Frietze, Division Director CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart Diabetes, Suzanne Knife Chief, Coordinator Food Distribution, Florissa Kanuho, Supervisor Indian Child Welfare, Amanda Farren, Coordinator Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families Office of Violence Against Women, Amy Kenzie, Program Advocate Substance Abuse Program, Barbara Attocknie, Program Coordinator and Methamphetamine and Suicide Prevention Initiative (MSPI) Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police Division of Natural Resources and Safety, Monty Matlock, Division Director DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock Department of Transportation and Safety, Chris McCray Department of Fire and Rescue, Monty Matlock Department of Emergency Management, Jon James Division of Planning, Brian Kirk, Division Director Grants and Contracts, Laura Melton Construction Projects, Reva Howell, ICDBG Project Manager FY 2016 PN Ceremonial Campgrounds & Nature Fit Trail FY 2018 PN Green House Project (PNGP) FY 2019/2020 Public Safety Center Division of Tribal Operations, Jimmy Jestes, Division Director Housekeeping and Grounds Maintenance Contract, Steven Moore i 1 2 8 11 17 20 22 24 26 28 29 31 33 36 40 43 47 50 54 57 61 65 69 73 77 77 78 79 80 81 86 89 92 99 CONSTITUTION CORPORATE CHARTER NASHARO COUNCIL PAWNEE BUSINESS COUNCIL TRIBAL COURT TRIBAL DEVELOPMENT CORPORATION COMMITTEES & COMMISIONS EXECUTIVE OFFICE Executive Director Executive Admin Assist Human Resources TERO/EEOC Division of Education Division of Natural Resources & Safety Division of Health & Community Services Division of Law Enforcement Division of Finance Division of Planning & Tribal Development Tax Dept. Planning Department Division of Administrative Affairs Division of Cultural Resources Division of Property Management THPO Education & Training “477” Youth Enhancement Prevention Department Family Services Department Nutritional Department Health Department Violence Against Women Indian Child Welfare Program Elderly Meals Program Diabetes Program Substance Abuse Program Social Services Food Distribution Program Community Hlth Representative Program After School Program Fitness Center CSBG LIHEAP JOM Dept of Environmental Conservation & Safety Utilities Department Communications Department REPATRIATION ICDBG Dept. of Fire & Rescue Enrollment Department Museum Grants & Contracts Department Dept. of Transportation & Safety Information Technology Department Procurement & Inventory Department Dept. of Emergency Management Language Property & Maintenance Inventory I.H.S. HK & GM Program Library Pawnee Pride Child Care Pawnee Nation of Oklahoma Organizational Chart Approved: January 8, 2019 Pawnee Nation Divisions Report Page 1 of 100 Fourth Quarter 2019 Executive Director’s Quarterly Report to the Pawnee Business Council for period ending December 31, 2019 Pawnee Nation Divisions Report Page 2 of 100 Fourth Quarter 2019 Executive Director Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Honorable members of the Pawnee Business Council This report is submitted to the Pawnee Business Council to provide an accounting of some of the activities occurring within the Nation’s Government. Executive Summary: The Executive Office provides assistance to the Pawnee Business Council and administrative oversight to the Federal and Tribal programs in areas such as travel and procurement approvals. Since part of the Executive Director and the Executive Administrative Assistant’s salaries are covered by the ATTG contract, there are several deliverables that are met during the course of the day to day business. Some of these deliverables are discussed as follows: Goal The Pawnee Nation will foster a strong, efficient, and stable tribal government. Objective 1: Pawnee Nation’s Executive Office The Pawnee Nation Executive Office supports general governmental operations to a) implement organizational design to assure continued growth and development; b) provide high-level customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d) coordinate Human Resources Office for personnel administration; e) work with the Division of Natural Resources & Safety to expand on the emergency management plan; f) working with the tribal Planner on strategic planning with the Business Council; g) provides support to the Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the further development of procedures and amendments to the Law and Order codes. Pawnee Nation Executive Office serves many purposes that include: ORGANIZATION WIDE The Executive Office along with the Administrative Affairs Director and the Planning Director conduct ongoing assessments of the organizational structures through collaborations with the Division Directors and the Pawnee Business Council and evaluations of the divisions in regard to the effectiveness of each program within divisions in order to provide high-level customer service to Pawnee citizens. The Executive Office also serves the Nation and citizens by: Pawnee Nation Divisions Report Page 3 of 100 Fourth Quarter 2019 Acting as a liaison between administration and the Pawnee Business Council Publishing monthly event calendars provided to tribal employees, and Pawnee Business Council member Addressing inquiries from tribal members or directing inquiries to the appropriate office and or to the Council Performing other duties and activities to support the overall operations of the administrative offices. Quarterly Events Travel and Training The Executive Director attended the TribalNet Conference in November. I attended the training tracks that included “Leadership/Management” and “Tribal Gov’t Tech”. Financial Reporting The expenditures for the Executive Office are within the approved budget for 2019. Current Projects Hemp Project This project is on hold at this time until the tribal plan is approved by the U.S.D.A. A meeting was held this quarter with the U.S.D.A. to go over our Hemp Plan and discuss the areas that need to be addressed before it can be approved. If you go to the website, https://www.ams.usda.gov/rules-regulations/hemp/state-and-tribal-plan-review you will see that Pawnee Nation is listed as being “Under Review”. Demolition Project An award has been made by the BIA in regard to this project, so that the Pawnee Nation can now hire an environmental company to complete the Environmental Assessment on the project sites before completing the demolition. Renovation Projects Affecting Space and Programs There are several facilities that need to be renovated for new projects and other offices need to be moved so that some of these renovations can take place. The following was discussed in a meeting that was held in September and conversations since then. Charter School aka Community School o The multi-purpose facility will need to be renovated so that the charter school will be able to use it beginning next fall. The renovation costs are already covered by the Charter School. The Tax Office has been moved to Building #64, so that the Charter School can now use these empty offices until the After School Program can be moved over to the Child Care Facility. o This renovation will affect the Tax Commission Office that is currently located in the multi-purpose center, so space will need to be found for the Tax Commission. The Tax Commission Office has been moved to the first floor of Bldg. #64. Resource Center – Law Library Pawnee Nation Divisions Report Page 4 of 100 Fourth Quarter 2019 o The Tribal Court has a Law Library that needs to be put in place. o The dates for finalizing this move will occur during the first quarter of 2020. Childcare/Fitness Center Facility o Once the renovation proposal to DHHS is approved, then the final planning for the renovation of the Childcare facility will develop their final timeline and work can be done. o The proposed renovation of the Childcare facility requires the movement of the fitness center to a new location so that the afterschool center can be moved into this facility. As of this date, a new location for the fitness center has not been selected yet. Museum Project o This committee is still developing plans for a tribal museum. Yurt Placement o The seed project is looking for space to place the Yurt that was donated to them, a final decision has not been made as of this date. Fracking Regulations o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act which required Tribal permitting for all oil and gas activities within our jurisdiction. We require strict compliance to applicable Tribal and Federal laws and regulations. o There has been no new well drilled on the Pawnee Nation since the Resolution to stop fracking o A letter from the BIA concerning three leases that have been invalidated showing that the environmental assessment is near completion. o There is an opinion letter in the council packet today Organizational Chart A revised organizational chart has been developed and a copy of this organizational chart is in the PBC packet today PN Strategic Plan Planning is currently finalizing the information that has been received during all of the Strategic planning meetings that have been held with the Pawnee Business Council. Greenhouse Project The planning office is working on the pre-planning for this project and the development of a job description for a “Greenhouse Manager” to assist in the final planning stages of this facility before it goes into the construction phase. Self Governance – I.H.S. Planning Project The Self-Governance contract was just awarded and the budget is being put in place. IDC Proposal Will continue to work with the finance office on the 2020 IDC proposal that is currently being developed. Pawnee Nation Divisions Report Page 5 of 100 Fourth Quarter 2019 Budget Policy The Budget Policy that is contained within the tribal Fiscal Policies has had some revisions made to it and is waiting to be reviewed and approved by the Pawnee Business Council. Third Party Billing The Finance Director has taken lead on this and will be working with other tribes on how they set up their third-party billing and developing a process for the Pawnee Nation to get this system set up. Constitutional Updates The Governing documents group will be taking lead on this item and a meeting will be set up for this group to begin looking at the various governing documents and setting a priority of which of the tribal documents need to be revised first Election Act Revisions The Election Board will either develop the revisions themselves or work with the Governing Documents Committee on any proposed revisions. A meeting will need to be set up between the two groups as soon as a new Election Board is seated. Staffing There has been several changes in the staffing here at the Pawnee Nation. 13 position have been filled this last quarter 5 of these positions were current employees who were promoted into new positions 8 positions were new people hired by the Pawnee Nation Pawnee Nation Employee Tribal Affiliation Non-, 21% Pawnee Pawnee, 49% Other Tribe, 20% Pawnee Descendent Other Tribe Non- Pawnee Descendent, 10% Pawnee Nation Divisions Report Page 6 of 100 Fourth Quarter 2019 Each of the individual Divisions along with the individual departments that are within them have worked hard to provide the services as required within their contracts. It has been a good quarter and I look forward to working with each of the Divisions to enhance their respective offices. Each Director was given a task to come up with five achievable goals for their divisions those goals will be reviewed in future reports to the Pawnee Business Council. Copies of the different quarterly reports from each division along with their departments are attached in this report. If you have any questions, then please contact me and I will get the answer that you have requested. Respectfully Submitted, Muriel J. Robedeaux Executive Director Pawnee Nation Divisions Report Page 7 of 100 Fourth Quarter 2019 Human Resources Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Human Resources Office The Pawnee Nation’s Office of Human Resources is responsible for all aspects of personnel management. The work includes advertising vacant positions, recruiting qualified and skilled applicants, managing employee relations, administering benefit plans, developing and deploying HR policies and procedures, maintaining personnel records, establishing wage and compensation rates, and monitoring compliance with applicable tribal, federal, and applicable state laws. Additionally, the Office of Human Resources provides access to and conducts employee training, conducts orientation for new employees and explains available benefits for eligible employees. The Office oversees and handles employee grievances and requests for information on employment issues. II. Executive Summary: The Human Resources Office has continued to develop and implement improvements to personnel management within the Pawnee Nation. Specific tasks accomplished during the quarter include the hiring of the following staff: Hiring of New Staff: Anthony Leas: Fitness Center Attendant Christopher Pratt: CHR Generalist/Driver Danielle Wheatley: TVI Coordinator Nelson Yellowman: Heavy Equipment Operator Janet Mulder - Accountant Teri Collins: Housekeeping (Full time) Herb Adson: Cultural Resource Division Director Adrian SpottedHorseChief: Cultural Resource Coordinator Destiny Taylor: Child Care Teacher Shelby Duncan: Child Care Teacher Davi Ann Ferris: Accounts Payable Samantha Baker: Learning Center Manager Christina Attocknie: Learning Center Asst Manager Census: PawneeDescendent OtherNonTOTAL= Pawnee Nation Divisions Report 51 10 21 22 104 49% 10% 20% 21% Page 8 of 100 Fourth Quarter 2019 Human Resources Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 New HiresVoluntary TerminationsInvoluntary TerminationsIII. 13 05 00 Quarterly Goals and Objectives Personnel Policy Review  No Human Resource Policy & Procedure Committee meetings have been held since July 2019. Staff Development  Had employee Fun Day and Division Directors were team leaders. Directors picked employees names from a bowl for their teams. This was a test to see how well the directors could organize, manage, communicate, and work with other employees, not from their divisions. Most directors did an excellent job, it was an enjoyable by everyone. Insurance Broker  Open Enrollment was held November 18, at the Roam Chief building. Insurance representatives from Aflac, Leaders Life, Legal Shield, and One America were there to present and work one on one with employees. Broker Todd Weaver present Blue Cross & Blue Shield insurance. Employee Recognition Program The following were selected as Employee of the Month for this period: October Brandon Novotney November George Chebon Goodon December Samantha Baker 4thQtr EmployeeJordon Moore 4th Qtr. Div. DirBrian Kirk Employee of the Year Reva Howell Division Dir of the YearTiffany Frietze Pawnee Nation Divisions Report Page 9 of 100 Fourth Quarter 2019 Human Resources Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 TERO Workers Had numerous 1- and 2-day jobs, filled by TERO workers. It has been a very productive quarter and hoping this continues. Three TERO workers are now on permanently with the Pawnee Nation. Departmental Duties and Objectives Accomplished:  Assisting applicants in the employment process,  Conducting new employee orientations,  Conducting conflict mediations,  Conducting exit interviews,  Posting vacancy announcements,  Actively recruiting qualified candidates,  Submitted and processed an OSBI Background checks,  Tracked annual evaluations,  Processed FMLA requests,  Conducted Open Enrollment  November Native American month, held native bingo games  Contacted Liability insurance, regarding PBC & AG legal cases  Participated in Fall Festival representing Human Resources  Participated and responded to Oklahoma Employment Security Commissions unemployment inquires, IV. Travel and Training: No travel occurred for HR during the 4th Quarter. V. Financial Reporting: Expenditures were within the budgeted amounts for all line items. Budget for 2020 reviewed and approved by PBC. VI. Future:      Update/Revise Personnel Policies, Continue Pawnee Leadership Development Course Training for all Supervisors, Coordinators, Managers, and Directors Hire applicants for vacant positions. Streamline hiring process for 477 and TERO Workers Continue to look at revenue generating efficiencies throughout the Nation Pawnee Nation Divisions Report Page 10 of 100 Fourth Quarter 2019 Communications Office Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Communication Manager The Communication Office is responsible for conveying an organization’s internal and external messages. The Communications Manager manages the maintenance of online content on the Pawnee Nation official website; updates the public calendar of events on the site, disseminates employee announcements; maintains the Pawnee Nation social media platforms: Facebook, Instagram, Twitter, YouTube, and Vimeo. The Communication office is the central hub for gathering content from all the tribal departments and is in charge of designing the Chaticks Si Chaticks official publication newsletter that is mailed out to tribal members. The Communication office also films the Pawnee Business Council (PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal members can watch online. The closed group on Vimeo is called Pawnee Business Council Meetings. It is accessed by invite-only after approval from the Enrollment department, for tribal members, and Pawnee Nation employees now have access but need to submit the Employee Vimeo Verification Form to the Human Resource Department, HR for approval. II. Executive Summary: October 2019 – December 2019 The 4th quarter activities from the Communications office involved filming and photographing various projects such as the Pawnee Business Council meetings; designing and publishing the 4th quarterly newsletter Chaticks si Chaticks; attending doings of the Pawnee Nation to photograph and film Pawnee Nation's events, website updates, and social media management. The current status of the Division of Administrative Affairs is currently without a Division Director. A possible rearrangement of the Organization Chart could happen. Now, Communications has taken on the role to approve the divisions' timecards until a final decision is made for reorganization or hire of new Administrative Affairs Director. New equipment purchased during the 4th quarter, 2019 – Sony PXW-Z280 Camcorder – SxS Pro Cards for Sony Camera – Shotgun Microphone – 10 TB HardDrive – Miscellaneous Office Supplies Pawnee Nation Divisions Report Page 11 of 100 Fourth Quarter 2019 Communications Office Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 III. Quarterly Goals and Objectives Goal 1 • Video – Photograph or Film content to help tribal members to know the current status and plans of the Pawnee Nation and Pawnee Nation Business Council. Objective 1 • Video – Record the Pawnee Business Council (PBC) meetings, photograph or film Public Community Gatherings and upload content to Social Media platforms and upload the PBC meetings to the private group on Vimeo. Pawnee Business Council Meetings Filmed (5) Filming of council meetings § § § § § October 9, 2019 @ 6:00 pm (uploaded to Vimeo) October 28, 2019 @ 6:00 pm (uploaded to Vimeo) November 2, 2019 – Pawnee Business Council Quarterly Meeting @ 11:00 am (uploaded to Vimeo) November 13, 2019 @ 6:00 pm (uploaded to Vimeo) December 31, 2019 @ 10:30 am (uploaded to Vimeo) (7) Pawnee Nation Events, Video/Editing § § § § § October 19, 2019 - Pawnee Song and Dance October 23,2019 - Red Ribbon Grade School Walk October 26,2019 – Corn reveal of the 18 Nebraska Gardens for 2019 December 10th, and December 17h2019 – Pawnee Language Class December 11th, and December 18h,,2019 – Pawnee Culture Class Pawnee Nation Photos or Events attended § § § § § § § § Photos of various Departments for 2019 Annual Report Supreme Court Justice photo October 10,2019 - Pawnee Nation Staff Fun Day October 17, 2019 – Breast Cancer Awareness Walk October 19, 2019 - Glow the Distance - Walking together Against Domestic Violence October 23,2019 - Ribbon Cutting for the 1st Street Safety Project October 24,2019 - Happy Halloween Carnival at Southern Oaks October 31,2019 – Halloween Candy for the Learning Center Children and Pawnee Headstart Pawnee Nation Projects Involving Communications § § § § § Post Pawnee Nation Commissions and Position Advertisements Updated mailing list from Enrollment TERO Flyers and updates to the TERO webpage Posting Closures due to Holidays Monitor Social networks Pawnee Nation Divisions Report Page 12 of 100 Fourth Quarter 2019 Communications Office Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of current events and information by leveraging the Pawnee Nation Website and social media outlets. Objective 2 •Online Platforms – Shares the content provided by each division to social platforms and maintains the website with current events to attract attention, generates interest, and helps support the organization’s operations. Activity 2 •Online Platforms – Track and measure growth on the website and social platforms such as comments, likes, and follows. 4th Quarter 2019 – Analytics for the website – www.pawneenation.org Quarterly Audience Overview – October 2019 – December 2019 § 11,118 Users (Increase from 3rd quarter 2019 – 10,736 users) § 39,392 Page Views (Increase from 3rd quarter 2019 – 38,259 page views) § 02:19 Average Duration spent on the website (Increase from 3rd quarter 2019 – 02:05 average duration) § Top Age group: 25-34 years of age (age range is the same from 3rd quarter 2019) 2019 Analytics for the website www.pawneenation.org 2019 Yearly Overview - (January – December 2019) § 38,706 Users (Increase from 2018 – 37,764 users) § 140,490 page views (Decrease from 2018 – 129,848 users) § 105,789 Unique page views (Increase from 2018 – 10,736 users) § 37,721 New Users (83.6% New Visitor, 16.4% Returning Visitor) § § § § (Increase from 2018 – 37,500 New users, Increase 2018 - 84.1% New Visitor, Decrease 15.9% Returning Visitor) 02:10 Average Duration spent on the website (Increase from 2018 – 02:01 Avg. Session Duration) Gender Demographics - 45.85% Female, 54.15% Male; total sessions Top Age group – 25-34 years of age Top 10 – Website Content users look at 2019 top 10 webpages 2018 top 10 webpages 1. Homepage 1. Homepage 2. Pawnee History 2. Pawnee History 3. Job Opportunities 3. Job Opportunities 4. Government 4. Government 5. Human Resources 5. Pawnee Nation Flag and Seal 6. Pawnee Nation Flag and Seal 6. Divisions 7. Divisions 7. Events 8. TDC Job Openings 8. TDC Job Openings 9. Division of Education 9. Office Historic Preservation 10. Events 10. Enrollment Office Pawnee Nation Divisions Report Page 13 of 100 Fourth Quarter 2019 Communications Office Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 4th Quarter 2019 - Social Media Platforms • Facebook Business Page of the Pawnee Nation has 6,158 likes. (Growth from 3rd quarter 2019 – 6,000 Likes) https://www.facebook.com/PawneeNationofOklahoma • Twitter has 1,851 followers. (Growth from 3rd quarter 2019 – 1,812 Subscribers) https://twitter.com/pawneenation • Instagram has 540 followers. • Vimeo has 74 Followers. (Growth from 3rd quarter 2019 – 521 Subscribers) https://www.instagram.com/pawnee_nation (Growth from 3rd quarter 2019 – 69 Subscribers on public Vimeo Channel) https://vimeo.com/pawneenation • Vimeo – the PBC private group, has 118 members. (Private Group started in June 2018 – Growth from 3rd quarter 2019 – 110 members) Vimeo – Forms submitted to join the Private Group on Vimeo, 135. (Some individuals have not accepted the email invite to join the Private group on Vimeo - 127) https://vimeo.com/groups/pawneenationpbc • YouTube of the Pawnee Nation has 248 subscribers. (No Growth from 3rd quarter 2019 – 209 Subscribers) https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and disseminate the tribal newsletter as an official method to communicate past, current, and projected news and activities. Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal method to communicate past, current, and projected news and activities. Chaticks Si Chaticks December 2019 newsletter issue (Image of cover below) § 24-page Layout and Design. § Mailed to 1,843 tribal households –Arrived in December 2019, one issue per household. An increase from 3rd quarter 2019 – 1,833 households Pawnee Nation Divisions Report Page 14 of 100 Fourth Quarter 2019 Communications Office Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 The Pawnee Nation uses the printed publication Chaticks Si Chaticks as the primary method to communicate news to tribal members. Activities from the Communication office involves § Video recording and editing § Photography § Graphics § Social Media § Website updates § Email blast for new PBC video links to members who joined www.pawneenation.org is the official website of the Pawnee Nation. The current hosting company is called Juvo Web, and it is located in Stillwater. The Communications budget pays month to month for web hosting. A new website is recommended by the Communications Manager and hopes the Pawnee Nation will reconsider a new website design with blog functions, and revisit buying a .gov name for the website. IV. Travel and Training No travel or training during the 4th quarter of 2019. Pawnee Nation Divisions Report Page 15 of 100 Fourth Quarter 2019 Communications Office Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 V. Financial Reporting § The Communications Manager coordinates with Muriel Robedeaux for understanding the Federal Budget and receives financial reports from accounting for the Aid to Tribal Government budget. § The Communication Office sold advertising ads. Total income for Communications Department - $2,429 so far for the year. Goals for the Communications Department for the first quarter of 2020 is to review the website and work with the Pawnee Nation Departments to update the website with the latest content, start on the 2019 Annual report (68-page layout), create the 1st quarter newsletter for print and distribution. Increase the number of members in the Vimeo private group. Start looking into a better website for the Pawnee Nation of Oklahoma. Pawnee Nation Divisions Report Page 16 of 100 Fourth Quarter 2019 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 4th quarter - 2019 I. Enrollment Department The Enrollment Department is responsible for all aspects of tribal membership. This scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment records, processing applications for tribal enrollment, processing relinquishments of tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing Verification of Indian Preference (BIA Form 4432) forms, processing the annual annuity disbursement, and facilitating tribal elections by providing a listing of eligible voters to the Election Commission. II. Executive Summary: During the fourth quarter the Enrollment Department has been operating with a full staff consisting of the Enrollment Manager and the Enrollment Specialist. Enrollment Manager continues to provide the duty of approving Microix requests as the Division Director for the Administrative Affairs Division. Enrollment Manager continues to meet with the Enrollment Committee revising the Enrollment Statute. III. Quarterly Goals and Objectives The following is the Enrollment Departments Goals and Objectives met during the 4th quarter.  GOAL: To provide accurate and timely enrollment and membership services.  OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary, and the timely resolution of any discrepancies in enrollment information. During the fourth quarter, the Enrollment Office processed 68 address changes, researched 40 family history trees, answered 121 tribal verifications, provided 36 applications for enrollment, documented 3 enrollment verifications for the Department of the Interior Eagle Permit Application, documented the deaths of 7 tribal members, issued 3 relinquishment forms to tribal members and received 0 requests for information regarding Pawnee history. Mailed out 49 change of address forms to tribal members and processed 7 name changes. Provided 109 other services which can consist of mailing forms, issuing reports for enrollment numbers to Pawnee Nation Programs, writing letters to organizations to verify annuity payments of tribal members, verifying enrollment, mailing original documents to applicants and responding to any requests or questions regarding enrollment by mail, email, fax and phone. Pawnee Nation Divisions Report Page 17 of 100 Fourth Quarter 2019 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 4th quarter - 2019  OBJECTIVE 2: To review applicants for tribal enrollment, prepare required documentation, and work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process applications for Pawnee enrollment. During the fourth quarter, the Enrollment Office received and researched 16 applications for enrollment that will be processed next quarter.  OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process relinquishments of Pawnee enrollment, when dual enrollment is discovered and per request of tribal member. During the fourth quarter, the Enrollment Office issued 3 Conditional Relinquishments and received 2 Conditional Relinquishments that will be processed next quarter.  OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to tribal members. During the fourth quarter, the Enrollment Office issued 52 CDIBs to enrolled Pawnee Tribal Members and issued 3 Pawnee CDIB Descendant cards.  OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432) to Pawnee tribal members who are seeking employment within organizations that practice Indian Preference in hiring. During the fourth quarter, the Enrollment Office issued 8 Verifications of Indian Preference (BIA Form 4432).  OBJECTIVE 6: To work with the Division Director for Finance to ensure that each eligible Pawnee tribal member receives the annual annuity disbursement check from the Pawnee Nation. During the fourth quarter 43 annuity checks was reissued.  GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens are included in the election process.  OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment information for all eligible Pawnee voters. During the fourth quarter there was no activity between the Election Commission and the Enrollment Department.  OBJECTIVE 2: To provide the Communications Office with mailing lists to be used in providing election information to all eligible Pawnee voters. During the fourth quarter, the Enrollment Office provided the Communications Office with updated mailing addresses so tribal members may be notified with information regarding any past or future election information to be used in the dissemination of Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue Pawnee Nation Divisions Report Page 18 of 100 Fourth Quarter 2019 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 4th quarter - 2019 birthday checks and provided a mailing list to the Executive office for tribal members 65 and over for the Thanksgiving Wal-mart gift card. IV. Travel and Training During this quarter there was no travel or training. V. Financial Reporting Executive Director has the information regarding financial reporting of the Enrollment Department for the 4th quarter. The Enrollment Department is preparing enrollment applications and any relinquishments for the Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter. Pawnee Nation Divisions Report Page 19 of 100 Fourth Quarter 2019 Office of Information Technology Quarterly Report to the Pawnee Business Council Fourth Quarter 2019 I. Program/Office/Project Name: Office of Information Technology It is the purpose of the Office of Information Technology (OIT) to provide the Pawnee Nation and its programs support and services in the area of Information Technology. The services provided include network administration, systems administration, desktop support and consulting & procurement services directly related to tribal computer systems. The office carries out its roles and responsibilities to applicable departments and programs that secure such services through indirect cost contributions. II. Executive Summary: The IT has maintained the infrastructure we currently have. We had the fortunate opportunity to start the process of updating our server environment. We purchased the software and part of the physical equipment. III. Obstacles Underfunded and understaffed. IV. Quarterly Goals and Objectives The IT Department’s main goal is to keep the IT infrastructure for Pawnee Nation up and running, with minimal downtime. We also want to help the employees be more productive and efficient through technology. The IT team has been very busy on these objectives General:  We have made the transition to our new SIP Trunk Provider (desk phones). With minimal disruption.  Our Systems Administrator has been out of the office for the last month of this quarter. The IT Manager and the Security Specialist have been doing our best to keep up with our duties and cover those of the other positions that are either out of the office or not filled at this time.  We have made progress in the update of our server environment. We ordered the Software and some of the servers. Security:  Shortel user configuration  Kaspersky Updates and PC virus scans, daily  Active Directory Administration Pawnee Nation Divisions Report Page 20 of 100 Fourth Quarter 2019 Office of Information Technology Quarterly Report to the Pawnee Business Council Fourth Quarter 2019      Deskside Support Network Cabling Emergency Operation Center Laptop Updates Set up new users Reconcile domain user list with HR employees list to gain available licenses Applications Support Specialist:  We currently have no Applications Support Specialist employee. All the current IT staff have been sharing responsibility for these duties. System Administrator:  Updates  Backups  Helping with day to day end user needs.  Updating the Food distribution Software to the current shopping list. Help Desk  We currently have no Help Desk employee. All the current IT staff have been sharing responsibility for these duties. V. Travel and Training:  We were able to send with the help of two other programs one of our members to Tribal Net this year. Please see trip report.  We have utilized all free training we can find on the internet. VI. Financial Reporting  All spending was reduced due to the budget cuts.  We are renewing only the necessities Pawnee Nation Divisions Report Page 21 of 100 Fourth Quarter 2019 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Program/Office/Project Name: Procurement Department The Procurement Department should oversee all purchasing and contracting transactions, concerning the Pawnee Nation. We are also responsible for receiving and distributing all ordered goods, identifying and placing property identifiers, on qualified items, and conducting annual inventories. Maintaining Inventory records is also a key function, of the Procurement Department. As of late August 2016, the Procurement Department has also taken travel arrangement responsibilities, for the Nation’s staff. We are also the support staff for the Nasharo Council, and the Pawnee Nation Election Commission. II. Executive Summary: October 2019 – During the fourth quarter of 2019, the Pawnee Nation was under a continued purchasing and travel ban, for all Tribal Programs. In October, the Procurement Department processed nineteen travel requests, total. Only 1 of the travels were for tribally funded programs. Also, during this month, the Procurement Office processed 8 exception reports. Our CM/GC Construction collaborative construction project is still underway. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. November 2019 – In November, the Procurement Department processed 8 travel requests. 3 of those were for tribal funded programs. Four exception reports were processed, by our office in May. Administrative support was provided to the Pawnee Nasharo Council, as needed. December 2019 – In December, the tribal travel ban remained effective, and a total of six travel requests were processed. All the 6 travels were for tribal funded programs. Purchasing activity increased this month due to the end of year activities. For the month of December, the Procurement Department processed four exception reports. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. During the fourth quarter, of 2019, the Procurement Department monitored all procurements, maintained inventory, received and distributed all ordered goods, coordinated travel, and provided administrative support to the Pawnee Nasharo Council, and the Pawnee Nation Election Commission. Pawnee Nation Divisions Report Page 22 of 100 Fourth Quarter 2019 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 III. Quarterly Goals and Objectives Explain program and project goals met during the quarter.  All travel was successfully coordinated, and minimal issues occurred.  The Pawnee Nasharo Council was adequately supported, throughout the fourth quarter of 2019. IV. Travel and Training No travel or training occurred during this time. V. Financial Reporting The Procurement Department stayed on track with our spending for the 2019 year. Pawnee Nation Divisions Report Page 23 of 100 Fourth Quarter 2019 Pawnee Cultural Resource Division 1/14/2020 Herb Adson Pawnee Cultural Resource Division Pawnee Nation Business Council Quarterly Report for Fourth Quarter, 2019 I. DIVISION NAME: Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve, our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or held in trust” for our citizens by the federal government. II. EXECUTIVE SUMMARY: Herb Adson is Division Director, Matt Reed is THPO, Marti Onlyachief is NAGPRA Coordinator, and Adrian Spottedhorsechief is CRD Project Coordinator. CRD also has Zac Rice and Taylor Moore who are our Language instructors for our weekly community classes This final quarter CRD started after shutting down in January 2019 due to financial shortfall in Tribal Funds. I was hired Oct 29th and on Dec 1st Adrian Spottedhorsechief was hired as Project Coordinator. This Division was re-started with the help of Pawnee Nation and our business council receiving a $100,000.00 matching grant from Shakopee Mdewanton Sioux Community. THPO and NAGPRA continued in 2019 as they worked under federal grants. Their Quarterly Reports are attached. The Language classes resumed in September 2019. I met with our culture committee within two weeks of my re-hire and updated them on CRD status. CRD hosted a Pawnee Hand Game in November in observance of National Native American Heritage Month. We started back with our weekly culture classes. We were also asked to name the new pedestrian bridge by ICDBG Project at the tribal campgrounds. Mr. Spottedhorsechief was hired as Project Coordinator for the Shakopee Grant. CRD Continues to meet the grant timeline and is working Laura Mae Melton from Grants/Contracts and Brian Kirk from Planning III GOALS and OBJECTIVES: Pawnee Nation Divisions Report Page 24 of 100 Fourth Quarter 2019 To continue with working within Shakopee Grant Timeline. Continue our Culture and Language Classes, our monthly Culture committee meetings, and our quarterly Museum Board Meetings. We will continue to work on strategic/sustainability plans after the grant period and take ownership of Pawnee Nation Cultural Resource Division. IV TRAVEL/TRAINING None V FINANCIAL REPORT: None Respectfully Herb Adson Director Pawnee Cultural Resource Division January 14, 2020 Page 2 Pawnee Nation Divisions Report Page 25 of 100 Fourth Quarter 2019 Pawnee Nation Tribal Historic Preservation Office 4th Quarter 2019 Report 1. Past Projects a. Professional Development i. Received training from the US Forest Service as a cultural monitor ii. Attended the annual conference of the Association of Tribal Archives, Libraries, and Museums b. Section 106 i. Attended the 4th quarterly meeting of the Nebraska Commission on Indian Affairs ii. Conducted a pedestrian archaeological survey for a USDA project near Osborne, Kansas iii. Conducted a pedestrian survey of a 150 tower wind farm for NextERA Energy iv. Conducted cultural monitoring on 2 cell tower construction sites v. Continued work with National Forest Service vi. Continued work with National Park Service vii. Continued work with City of Colorado Springs c. Presentations i. Gave two presentations on the Pawnee game of Ruktakitawicuku. d. Community Outreach i. Continued construction of an earthlodge using community volunteers and student interns ii. Worked with Museum Board of Directors, Cultural Committee, Service Club, ATALM, and OSU School of Architecture in designing a Pawnee Cultural Center 2. Current Projects a. Section 106 i. To date: 1. 691 Federal reviews 2. 79 non-Federal reviews 3. 567 TCNS reviews b. Research i. Continue conducting research on earthlodges ii. Compiled a complete list of all Pawnee Sacred Bundles iii. Began compiling a compendium of Pawnee origin stories c. Projects i. Began process of writing, obtaining, and installing a historical marker for the Pawnee Indian School ii. Continued enlarging the database of archaeological sites in Nebraska, Colorado, and Kansas by working with SHPO offices of each state iii. Began research and manufacture of equipment for Double Ball and Pawnee Dice iv. Continued conducting GPR surveys of Pawnee burial sites in an effort to locate unmarked graves 3. Future Projects Pawnee Nation Divisions Report Page 26 of 100 Fourth Quarter 2019 a. Continue cooperative program with Pikes Peak National Historic Landmark. b. Continue construction of earthlodge c. Continue consultation with Bonnie Reservoir in Colorado regarding Pawnee Cultural Landscape. d. Begin working with History Colorado in formatting a preservation plan for the state of Colorado e. Obtain digital copies of Pawnee Agency records from 1830s-1870s Section 106 Reviews 2019 200 176 180 149 144 160 123 140 120 96 100 80 60 43 40 20 6 5 32 11 10 45 15 4 35 21 13 45 7 33 7 8 35 43 27 9 4 32 18 7 30 26 3 38 35 2 0 Federal Non-Federal Corporations Linear (Federal) Linear (Non-Federal) Linear (Corporations) Pawnee Nation Divisions Report Page 27 of 100 Fourth Quarter 2019 NAGPRA 4th Quarterly Report October – December 2019 Martha Only A Chief NAGARA Coordinator Pawnee Nation of Oklahoma monlyachief@pawneenation.org (918) 762.2180  Pawnee Nation has requested Smoky Hills Museum to take possession and control of 2 items. They have a pair of armlets and arrows.  Attended White Sands Consultation in New Mexico there was a Pawnee Trail from Nebraska to New Mexico it is now called the Frontier Trail. There are species grown where Pawnee’s used to live in Nebraska that originally came from New Mexico. There was a discussion on concerns each tribe is having trouble with getting items back to the tribe. Discussion about air control when doing ceremonies as some individuals are using drones to fly above to try and see scared ceremonies. Discussion on universities that have interviews, language, etc. anything they have accumulated about a tribe how would you repatriate these.  Attended training Paraprofessional Certification at Otoe-Missouria Tribe of Oklahoma. This was a free training to anyone who was interested they will notify the individuals by email if they passed the certification as there was a test on the last day. NAGPRA Coordinator completed the course and now certified.  Working with Laura Melton on preparing for NAGPRA Grant which will be due in February 2020.  Reviewing the Federal Register to see if there are any new listings on Inventory Completion to see if there are any Pawnee human remains or funerary objects, we have an interest in.  Developing a database of repatriations past to present.  Developed a database on states and counties the Pawnee Nation of Oklahoma will have an interest in for human remains, funerary objects, sacred objects and objects of cultural patrimony.  CUI process with the University of Iowa in a discussion of possible of reburial in October 2020 of human remains and associated funerary objects of western cemetery reburial in Monona for the counties in Iowa: Plymouth, Cherokee, Woodbury, Monona, Pottawattamie, and Mills. Iowa Tribal Summit will be in May 2020 finalizing with all tribes. There are other counties included in the CUI the Pawnee Nation only has an interest in the ones identified above.  Discussion Memorandum of Understanding (MOU) to replace MOU’s dated March 1, 1999, and the 2002 MOU that was amended in 2004. Discussed to form a working group consisting of tribal representatives and city staff to review and recommend revisions. Upcoming consultation to be held in Boulder on March 17-18, 2020 to finalize.  Continued to prepare for the largest reburial the Pawnee Nation of Oklahoma will have in Spring 2020. Working on the preparations cedar boxes and waiting for confirmation to proceed. Pawnee Nation Divisions Report Page 28 of 100 Fourth Quarter 2019 Education Division/”Te Tu Koo Resources” Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. 477/Education Division/Te Tu Koo Resources The Education Division provides comprehensive employment, education and training services for adults and a year-round youth program for the Pawnee Nation. The Division includes Early Childhood Education/Child Care Program; Youth Development, PreK-12; Workforce Services and Higher Education Scholarship. The mission of the division is to provide services to tribal members and other federally recognized tribal members residing in our jurisdiction to enable members to obtain the skills needed to become productive individuals and contributors to their respective communities. II. Executive Summary: One of the highlights for October was the participation of all Education staff, including the PNLC teachers at the Intertribal Fun Day at Red Rock. On October 29th staff coordinators and managers met with the Executive Director and Finance Director to problem solve division challenges around childcare past due arrears, proposed policy changes and space issues for the After-School Program. An interview was held for the Pawnee Nation Learning Center manager position on October 25 and was conditionally offered to the Assistant Manager, Samantha Baker pending receipt of Bronze Credential for Day Care Center Directors. The Learning Center hosted an Open House on November 15th. They had a very good turnout of parents for the Thanksgiving meal as well. Youth Services organized two (2) school assemblies for Native American Heritage Month on November 13th with Pawnee students demonstrating the various dance styles. A morning presentation was given for Cleveland Primary School and a 1:00 p.m. presentation for Pawnee Middle/High School students at the auditorium. III. Quarterly Goals and Objectives  Collaborate with OSU College of Education for tutoring, K-12.  Collaborate with Grant and Contracts to complete the Construction & Renovation application with CCDF for kitchen expansion.  Sponsor two school assemblies for Native American Heritage Month with assistance from Pawnee students of all ages and with parent support.  On-going collaboration with Meridian Technology for GED classes for the Fall 2019  Continue to collaborate with the Charter School committee. Pawnee Nation Divisions Report Page 29 of 100 Fourth Quarter 2019 Education Division/”Te Tu Koo Resources” Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 IV. Travel and Training  All Division staff attended a mandatory two (2) hour Child Abuse training, Oct 3, 2019.  Director participated in an Indigenous Charter School tour: Keres Children’s Learning Center, Cochiti Pueblo; Walatowa High School, Jemez Pueblo; STAR School, (Service to All Relations), Flagstaff, AZ.  October 18th PNLC staff and Education division staff participated in Intertribal Fun Day, Red Rock, Oklahoma.  November 20th, NOC-Tonkawa, (NASNTI), Native American Serving NonTribal Institutions Advisory Board meeting attended by Director.  Oklahoma Council on Indian Education 40th Annual Conference, (OCIE), December 9-10 in partnership with NIEA; “Educating Oklahoma Students: Balancing Perspectives” attended by the Director, Youth Services Coordinator, and Education & Training Specialist. Three (3) Charter School Board members attended as well.  Meetings Met with Pawnee Nation College staff October 4th Charter School Meeting, October 9 Charter School Meeting, October 23 Education Division met with Executive Director and Finance Director, October 29 Charter School Meeting, November 6 Charter School Meeting, November 25 V. Financial Reporting  Higher Education: No expenditures for Spring 2020 pending Education Committee changes  Education & Training: Expenditures are within the planned budget.  Youth Services: Expenditures are within the planned budget.  Child Care: Expenditures are within the planned budget. VI. Future Plans We hope to get Middle School tutoring started by collaborating with Cultural Resources Division and OSU during Spring 2020 semester for middle school students to be offered after school at the Pawnee Nation Museum. Pawnee Nation Divisions Report Page 30 of 100 Fourth Quarter 2019 Education Division-Workforce Services Quarterly Report to the Pawnee Business Council 4th Quarter 2019 I. Education Division/Education & Training/Workforce Services Workforce Services assists clients to achieve self-sufficiency through education, training, and case management. Services are tailored to each client’s needs based on assessment that identifies barriers and current skill levels, education and experience. Primary focus and special care focus on identifying, addressing and overcoming the client’s barriers that contribute to unemployment. II. Executive Summary: Workforce worked hard overseeing the GED and Work Experience (WEX) components; continuing with the goal of maintaining the employment of the new GED teacher. In the Work Experience component, there was a focus on employability training that heavily assists with career transition and career development in an office position utilizing computer software. III. Quarterly Goals and Objectives  Monitor participants in three (3) tribal departments.  Monitor the WEX and supportive services budget line items to meet demand without overspending.  Oversee classroom training participants in the following courses: Nursing Pre-Requisites Medical Procedures Collections Courses Class A Commercial Driver’s License (CDL) GED services.  Ensure worksite feedback on employer and participants’ performance at the jobsites.  Continue to provide quality workforce services for all clients.  Build capacity to offer training on the following; Computer Software, Financial Literacy, and Self-Sustainability classes for the Pawnee Nation Staff and Pawnee community. Education & Training  Two (2) new applications received, all are approved  Twelve (12) clients; Ten (10) continuing, two (2) new o 5 males; 7 females  Adult Education/Classroom Training o 2 continued GED instruction on-line in the computer lab o 2 clients continued short term course for overall goal of certification in Medical Coding. Pawnee Nation Divisions Report Page 31 of 100 Fourth Quarter 2019 IV. V.  All clients completed the 5th prerequisite course o 2 continuing prerequisite courses for nursing o 2 clients continuing training for a Class A Commercial Driver’s License (CDL).  Work Experience: o 1 stationed at Pawnee Nation Education Division-After School Program o 1 stationed at PN Tax Commission o 1 stationed at the Pawnee Seed Preservation Project  Supportive Services o Transportation Assistance/Gas vouchers o Incentive Award for Completion of Certifications and/or 3 PreRequisite Courses that contribute to overall certification o Online Food Handlers certification  Success stories o 2 clients completed the 5th prerequisite courses for Medical Coding o 1 client has established an on call/part-time job o 2 clients began working towards a CDL Class A license for truck driving. o 2 clients are continuing to work towards acceptance into a nursing program.  Goals for next year: o Improve the Work Experience Component standard operating procedures, forms, and collaborations to best serve Workforce clients and worksites. o Provide consistent courses that target competency on the computer and work in an office position. o Provide trainings that meet the needs of resume building, job interviews, and financial/debt management.  Collaborations o On-going with Iowa Tribe Vocational-Rehabilitation o On-going with Meridian Technology Center o PN Youth Services o PN DHCS o Pawnee County Extension Office Travel and Training o Training at Oklahoma Council of Indian Education Annual Conference in Shawnee, OK Future Plans  Continue the collaboration process with Meridian Technology to offer the PN Staff and Pawnee community training courses and Financial Literacy class. Pawnee Nation Divisions Report Page 32 of 100 Fourth Quarter 2019 Education Division-Youth Services Quarterly Report to the Pawnee Business Council 4th Quarter 2019 I. Education Division/Youth Services The Education division provides as many resources as possible to be a “one stop location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area. II. Executive Summary: Youth Services main objective this quarter was to prepare for the outdoor classroom field trip with Electa Hare-Redcorn for the After School Program, substitute teaching for the school, Cultural presentation for Native American Heritage Month, JOM Parent meetings, and OSU tour at Pawnee Public Schools with Dr. Sarah Donovan. III. Quarterly Goals and Objectives  JOM Parent Committee Meeting  Subbing at School  Cultural Presentation at Cleveland and Pawnee schools  After-school Program  Attend and provide input for Pawnee School’s Indian Policy & Procedure public hearing at the December Board of Education Dec 2nd JOM Parent Meeting  Meeting dates o October 10, 2019 o November 7, 2019 o No December meeting School Subbing as collaboration with Pawnee Public Schools Classes:  2nd grade, October  High School English, November  Middle School Social Studies, November  High School Language Arts, November  Middle School Math, November  Middle School Science/Pawnee Language, November  4th grade, November Cultural Presentation November 13, 2019; Cleveland Primary School, Pawnee Middle, School, Pawnee High School Highlights:  Representation of various dance styles o Cloth, straight, fancy, and fancy shawl  Various songs Pawnee Nation Divisions Report Page 33 of 100 Fourth Quarter 2019 o Parade in, contest songs for each category, two step, intertribal, and round dance  Students o 19 dancers o 2 singers  Volunteers o 4 parent/grandparent Afterschool Program Highlights:  2 student workers, high school students  16 kids in program o 1st- 2 o 2nd- 2 o 3rd- 6 o 5th- 1 o M/S- 4 o H/S- 1 Visa Card Clothing Supplement This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each semester the students are allotted $125 to be used for school clothes, supplies, or any other school related items. Each parent/student is responsible for turning in the original receipts as well as a renewal form for future semester funding. For the fall 2019 semester the program served 272 students within the United States. IV. Travel and Training o Oklahoma Council of Indian Education 40th Annual Conference December 8-10, 2019; Shawnee, OK  Trauma Training  Discussion on eagle feathers at graduation Future Plans o Coordinate with OSU on tutoring Program o Collaborate with Cultural Resources Division and Dept of Health & Community Services to address youth issues in our community o UNITY event with Iowa Nation o Indian Education Legislation Day, February 4th Pawnee Nation Divisions Report Page 34 of 100 Fourth Quarter 2019 Cultural Presentation participants at Pawnee High School, November 2019 Pawnee Nation Divisions Report Page 35 of 100 Fourth Quarter 2019 Pawnee Nation Learning Center/ Child Care Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Program/Office/Project Name: Pawnee Nation Learning Center(PNLC) The Child Care Program goal is to increase the availability, affordability, and quality of the childcare services in the Pawnee Nation service area that includes Pawnee County and Northern Payne County. The Pawnee Nation Child Care Program operates the Pawnee Nation Learning Center and Afterschool Program for children ages two months through 8 years of age. Childcare subsidy assistance is available to qualified applicants. II. Executive Summary: The Pawnee Nation Learning Center served 60 children during the third quarter. The children are provided with a nurturing, healthy and safe learning environment. Developmentally appropriate educational activities, breakfast, lunch and afternoon snacks are provided daily. The Learning Center is currently operating with 59 children enrolled. During this quarter the Pawnee Nation Learning Center, (PNLC) staff enjoyed being involved in new community and tribal community events. All staff with CDIBs at PNLC received their flu shots from the Pawnee Indian Health Services on October 1, 2019. The teachers participated in the Intertribal Fun Day at the Otoe-Missouri reservation tribal complex. The teachers were excited to be included this year. The Pawnee Nation Learning Center employees represented the Education Division at the Pawnee Nation Annual Trunk or Treat. All the children enjoyed trick or treating with the Pawnee Nation tribal departments. Our Parent Thanksgiving meal was a great success this year as we had 18 parents to participate. Celebrating Native American Heritage Month on November 13th, Councilwoman, Dawna Hare came to visit and read to our one and two-year-old classrooms. On November 20th our Pawnee Nation President, Jimmy Whiteshirt came to read to our older two’s and younger three’s classroom and then visited our older three’s and four’s classroom. The Pawnee Nation Learning Center staff seeks to increase activities in the center with the children. In December we were able to let the children wear their pajamas and after their annual Christmas parties in their classrooms were able to watch a movie and eat popcorn. Our Cook Ms. Becky made sure we stayed within our nutrition guidelines through CACFP program (food program) with the popcorn that was served to the children. The learning center was closed during the week of December 23rd through the 27th. This allowed teachers to work on their rooms such as shampooing their carpets, deep cleaning their toys, sheets, nap mats, and cots. During this time two (2) new staff and others worked on Pawnee Nation Divisions Report Page 36 of 100 Fourth Quarter 2019 Pawnee Nation Learning Center/ Child Care Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 completing required training such as PDL hours to remain in compliance for Oklahoma DHS licensing requirements. In late December two (2) new staff were hired with Destiny Taylor as Teacher and Shelby Duncan as a temporary hire to help with upcoming staff medical leave coverage. The Child Care staff includes: Center Manager Assistant Manager Older 3’s & 4’sTeacher Older 2’s & Younger 3’s Teacher 2-year-old Teacher Wobbler Teachers Infant Teachers After School Floater Cook Temporary Multipurpose aide Samantha Baker Christina Attocknie Dana Stewart Vickie Reusch Callie Wilson Pani Moore and Destiny Taylor Stephanie Sewell and Nicole Ankney Hannah Buchanan Cree Roughface Becky Holt Shelby Duncan The CCDF program provided partial or full childcare service assistance for sixteen (16) children during the fourth quarter. III. Quarterly Goals and Objectives GOAL 1: To provide quality child care for our Native American and community children. OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation Learning Center for child development and childcare services. ACTIVITIES: 1. Maintain child care license through the State of Oklahoma Department of Human Services (DHS). Continuous. DHS Requirements must be met at all times to remain in compliance. This involves certified staff in compliance with child/adult ratios and facilities maintained in safe and healthy repair. 2. Utilize Child and Family Food Program in order to provide healthy meals and snacks. Completed. Meals served: 1415 breakfasts, 1546 lunches and 2294 afternoon snacks. Reports are submitted to receive reimbursement for the food program. Pawnee Nation Divisions Report Page 37 of 100 Fourth Quarter 2019 Pawnee Nation Learning Center/ Child Care Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 3. Provide staff training for quality child care services. Completed. Training provided is listed below. The Oklahoma Department of Human Services Licensing Requirements states entry level employees will receive 20 hours of training within three months of employment and each person who is counted toward meeting the staff-child ratio is required to obtain 20 clock hours per employment year. Director must complete 30 hours. IV. Travel and Training  All Pawnee Nation Learning Center and Education Division staff attended mandatory Child Abuse Training with Heather Cruz, Resource and Referral Specialist from Delaware Child Development on October 3.  All Pawnee Nation Learning Center Staff received a power point handout from our state food program CACFP over Civil Rights Compliance and Enforcement Training for CACFP & FDCH 2019-2020.  Becky Holt received a certificate of attendance from CACFP called “GrainBased Desserts in the CACFP” on November 15.  Christina Attocknie received her online Food handlers Training from the Department of Health and Human Services Division of Environment Health Services. Christina Attocknie is also attending Northern Oklahoma College working towards her Associates degree in Early Childhood Development.  Dana Stewart received her certificate of completion from Care Courses School, Inc. called “Principle of Child Development and Learning”  Dana Stewart is working to earn her CDA (Child Development Associate) for preschool age children.  Hannah Buchanan is attending Northern Oklahoma College working towards her Associates degree in Early Childhood Development.  PDLs and director’s credentials must be renewed annually and are registered on the CECPD (Center for Early Childhood Professional Development) website. V. Financial Reporting The CCDF program operates under the Education Division 477 Program (Te Tu Ku) and Hukasa Bank Account. The program utilizes both funding sources. Award letters have been sent for 2019 allocations VI. Future Plans There is a list of priority items that needs to be addressed with the additional funding coming this year. The top priority items are as follows:  Door locking system  Camera monitoring system for the classroom Pawnee Nation Divisions Report Page 38 of 100 Fourth Quarter 2019 Pawnee Nation Learning Center/ Child Care Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019     Kitchen upgrades (industrial stove & refrigerator, fire suppression hood. (pending application approval) New carpet/tile in the Learning center Add more activity weeks/days to the center (Dr. Seuss’ birthday in March, Week of the Young Child, and Teacher Appreciation Week etc.) Increase parent and community involvement. Respectfully Submitted, Samantha Baker, Pawnee Nation Learning Center Manager Pawnee Nation Divisions Report Page 39 of 100 Fourth Quarter 2019 Division of Finance Quarterly Report to the Pawnee Business Council 4th Quarter October – December 2019 I. Finance Division The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to the Pawnee Nation through accounts payable, accounts receivable, and payroll. The Finance Division provides payment, accounting, and reporting services to the Pawnee Nation’s various tribal, federal grants, contracts, and programs. While, ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial statements are accurately stated. II. Executive Summary: The principle function of the Finance Division is to provide accurate and timely, reliable and comparable financial reports to Pawnee Business Council (PBC), the Executive Director and the Pawnee Nations division and program directors to make management decisions that affect the Pawnee Nation and its members. Finance helped several divisions and programs with budget modifications throughout the quarter. Finance also continued to provide monthly and quarterly financials to all divisions and programs. Distribution from TDC have been less than expected during the 3rd and 4th quarters of 2019 therefore the Nation will need to monitor future closely as our financial reserve recovers. We have continued monthly meetings with PTDC and its staff to keep the nation informed on distributions and enable the executive staff to better manage the budgets. Finance and the Executive director will continue to watch cashflows on a monthly basis to make sure the nation maintains enough funds to manage all financial obligations. We have begun to explore options to develop our own tribal fleet of vehicles. We met with a representative from Enterprise Fleet Management to explore option that would allow us to begin this process with very low capital requirements. A follow up meeting is set for January. We had our initial meeting on Third party billing in 3rd quarter. Also made contact through the Oklahoma Tribal Finance Consortium with and expert in third party billing. We are considering contracting with him to do and initial review of our billing opportunities and to help us with the initial staffing, software and accreditation requirements to start third party billing. A follow up meeting is set in January. Accounts Payable – This department continues to make sure all the bills are getting paid on time and check requests are being done in an efficient manner. The travel process has improved however we still need improvement on the timeliness of travel reconciliations. Pawnee Nation Divisions Report Page 40 of 100 Fourth Quarter 2019 Division of Finance Quarterly Report to the Pawnee Business Council 4th Quarter October – December 2019 Payroll – This department is doing a good job and making sure timesheets for all departments are completed and submitted on time. We have implemented addition checks and balances to ensure direct deposits are handled correctly. Payroll has also done an excellent job getting payroll submitted as required while working around holidays. Accounting - The accountants continue to send out monthly reports and assist directors when needed. We are continuing to make improvements to the financial processes of the Nation. We are current on monthly closeouts and bank reconciliations. III. Quarterly Goals and Objectives  Manage Pawnee Nation Budgets.  Provide training to employees on financial processes  Perform quarterly close-outs  Complete a schedule of tasks required to be completed in the finance department on a monthly basis by the finance employees  Complete the 2019 IDC proposal.  Improve Grant Closeout Process  Complete fiscal yearend 12/31/19 grant closeouts. IV. Travel and Training The Finance Director attended the NAFOA fall conference. The training and contacts made are serving the nation by helping us improve our financial processes and efficiency. V. Financial Reporting The department budget has been reviewed. The remaining budget remained the same and is healthy and in good shape as of December 31, 2019. . VI. Conclusion The Finance Division will maintain an open-door policy and attempt to be available always to assist tribal members, the public, directors and employees. Please feel free to contact any of the finance department employees with your questions: William Perry, Finance Director, Ext. 205 Janet Mulder, Accountant, Ext. 121 Freida Pratt, Payroll Clerk, Ext. 125 Pawnee Nation Divisions Report Page 41 of 100 Penny Powell, Sr. Accountant, Ext. 209 Nancy Moore, Accountant, Ext. 119 Davi Ferris, A/P-Clerk, Ext 120 Fourth Quarter 2019 Division of Finance Quarterly Report to the Pawnee Business Council 4th Quarter October – December 2019 Respectfully, W. Harrison Perry Finance Director Pawnee Nation Divisions Report Page 42 of 100 Fourth Quarter 2019 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Program/Office/Project Name: Division of Health and Community Services The mission of the Division of Health and Community Services is to improve the overall wellness and lifestyle of Pawnee Tribal members and Native Americans within our community. DHCS accomplishes this by providing services such as health education, substance abuse counseling, nutrition, physical fitness, preservation of family, safety planning, and youth development. The Division of Health and Community Services consists of eight (programs) under (4) departments: Health-Community Health Representatives/Health Education and Special Diabetes Program for Indians; Prevention-Substance Abuse Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid Response Program; Nutrition Services-Food Distribution and Title VI; and Family Services-Ti-Hirasa Domestic Violence Programs and Indian Child Welfare. The DHCS Office is also overseeing the tribal assistance programs: elders, disability, and emergency. II. Executive Summary: Much of the quarter was dedicated assisting Title VI Program when Coordinator resigned; finishing up the required reporting for HRSA-RCORP and SAMSHA-TOR, grant writing, and helping with DHCS events. DHCS Director was also selected to sit on the Pawnee Service Unit Health Board as well as awarded the Division Director of the Year. Quarterly Goals and Objective GOAL 1: The DHCS Director will be responsible for new program development and- technical assistance to program directors in preparing new and continuation proposals that support the continued and future growth of the Pawnee Nation. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators in the development of new or continuation proposal applications to funding agencies. ACTIVITY 1: The DHCS Director worked with Tribal Planner and RCORP Administrative Assistant on the Comprehensive Opioid Abuse Program Grant; submitted on July 26. OUTCOME 1: Unfortunately, we were not awarded funding. ACTIVITY 2: The DHCS Director worked with Tribal Opioid Response (TOR) Program on receiving supplement funding. OUTCOME 2: Supplemental amount awarded was $41,615. Pawnee Nation Divisions Report Page 43 of 100 Fourth Quarter 2019 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 ACTIVITY 3: The DHCS Director worked with Tribal Planner and MSPI on the Tribal Behavioral Health “Native Connections” Grant; submitted on December 10. OUTCOME 3: Waiting on response. OBJECTIVE 2: The DHCS Director will work with the Planning Director on strategic planning for new program development and/or reorganization. ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and reviews organizational changes for each division. OUTCOME 1: Re-reviewed Administrative Affairs; DNRS; and Property Management. ACTIVITY 2: The DHCS Director was assigned to lead a Veterans Assistance Project that would provide utility assistance to Native veterans and/or spouses of deceased veterans in our service area; submitted Dec 4. OUTCOME 2: (30) veterans and/or spouses signed up and received assistance. GOAL 1: The DHCS Director will be responsible for all program compliance in regarding to the funding agencies and/or PN. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators to make sure programs are in compliance with the funding agency and/or PN. ACTIVITY 1: THE DHCS Director is working with each program to develop and/or update their COOP Plans; make sure all staff has completed the NIMS, Food Handlers, and CPR Trainings; and all staff evaluations have been completed. OUTCOME 1: COOP Plans have all been updated. OUTCOME 2: New and/or current staff need to complete and/or recertify for trainings. Almost all of the staff has completed CPR/First Aid, Food Handlers, and NIMS. OUTCOME 3: All programs need to update program information on the PN website. OUTCOME 4: Evaluations need to be submitted to Human Resources. ACTIVITY 2: THE DHCS Director is working with each program to make sure all budgets are up-to-date and match funding agency award amount. OUTCOME1: N/A. Pawnee Nation Divisions Report Page 44 of 100 Fourth Quarter 2019 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Objective 2: The DHCS Director will assist in providing community health education to the Pawnee community. ACTIVITY 1: DHCS sponsored “Rock Your Heritage Shirt” with a walk for Native American Heritage Month on November 15. OUTCOME 1: (17) participated in the walk. ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e. Zumba, Yoga, RIPPED, Kickboxing, or Bootcamp). ACTIVITY 2: DHCS Director participated and/or attended 6 Nations Domestic Violence Awareness Event, Fall Festival, Red Ribbon Walk, Headstart & PNLC Trick or Treating, Diabetes Poker Run/Walk, World Diabetes Day Employees Luncheon, Title VI Advisory Board Bingo Nights, and PBC Elders Christmas Party. III. Meetings and Tribal/DHCS Events 10/03-Fall Festival Meeting 10/03, 11/04- Seed Preservation Planning Meeting 10/07, 11/04 12/2, -DHCS Coordinators Meetings 10/07, 10/22, 11/07, 11/19, 12/17 - Division Directors Meetings 10/09/ 11/08-Organizational Chart Meeting 10/11, 12/13-Title VI Advisory Board Bingo Night 10/14-Employee Fun Day 10/19-6 Nations Domestic Violence Awareness Event 10/21-Meeting with SAP Coordinator; then Fitness Center Attendant; and Executive Director on Fitness Center complaint 10/21-Pawnee County Healthy Coalition 10/23-Red Ribbon Walk 10/24, 11/21-Title VI Advisory Board Meeting 10/24-Southern Oaks Halloween Carnival 10/26-Fall Festival 10/28, 11/22, 11/26, 12/4-Princess Committee Meeting 10/30, 11/12, 11/19, 11/26-Tribal Behavioral Health Grant Meeting 10/31-DHCS Halloween Potluck 10/31, 11/27, 12/20-Employee Staff Meeting 11/05-Meeting with OSU Medical Program 11/06-Diabetes Poker Run/Walk 11/08-Facility Space Meeting 11/13-Title VI Application Webinar 11/14-World Diabetes Day Employees Luncheon 11/15-Title VI Coordinator Going-Away Party Pawnee Nation Divisions Report Page 45 of 100 Fourth Quarter 2019 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 11/18-Open Enrollment 11/21-Pawnee Service Unit Health Board Meeting 11/22-Meeting with Executive Director on Christmas activities 11/22-Employee Thanksgiving Potluck 11/25-Princess Committee Handgame 11/27-CRD Coordinator Interviews 12/11-Meeting with Fire Chief, City Police, and Ambulance about TOR 12/11-Title VI Coordinator Interviews 12/17-Wellness Program Meeting 12/18-PBC and Elders Christmas Party 12/19-Meeting with VAW Coordinator 12/20-Employee Christmas Potluck 12/26-Meeting with Amy Romero-SAMSHA 12/31-DHCS Christmas/New Year’s Eve Breakfast Brunch IV. Travel and Training N/A V. Financial Reporting The DHCS Office financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Also, the DHCS Director has access to all DHCS program budgets and reports. VI. Direct Assistance (this quarter-non-reoccurring) Elders-(8) Disability-(1) Emergency-(9) VII. Future Plans Continue to work on employees needing training (CPR/First Aid/Food Handlers) Continue working on TOR Workplan Awareness months (stalking, human trafficking, heart health, etc.) Pawnee Nation Divisions Report Page 46 of 100 Fourth Quarter 2019 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Pawnee Nation CHR/EMS Program: The purpose of the Community Health Representative/Emergency Medical Services is to act as an advocate and facilitator for families and individuals to gain access to comprehensive health care services as well as provide opportunities to enhance the quality of life for the people they serve. The target population is eligible Indian residents living within the Pawnee Tribal Service Area in Pawnee County and the city limits of Stillwater, OK in Payne County. Pawnee Nation Health Education Program: The purpose of this contract is to establish identifiable health education components within the tribal health department. The Health Education Program strives to promote awareness, guidance & counseling and prevention of disease and/or disability among Indian people. The overall goal is to enhance the quality of life for the people we serve with healthy lifestyles. II. Executive Summary: The CHR/HE Program completed the 4th quarter with one event and business as usual. The program participated and assisted in several community outreach events and activities. One of the CHR Generalists left Pawnee Nation in November and a new hire started in December. Despite having submittal difficulties, we finally received funding for both direct assistance programs-LIHEAP and CSBG. III. Quarterly Goals and Objectives: Goal1: To provide for a continuum of services to the population through health education, case findings, referral follow ups and provisions of supportive services. Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services and health delivery. Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment from IHS, local pharmacies, and out of town referral pharmacies for clients with no other means of transportation. Outcome 1: The CHR Program picked up and delivered medications, supplies, and or equipment for (40) clients this quarter. Activity 2: The CHR/EMS Program provided transportation services to eligible Indian residents to and from IHS and other referred facilities when necessary for routine non-emergency appointments. Outcome 2: The CHR/EMS Generalists transported (112) clients this quarter. Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those who are homebound. Pawnee Nation Divisions Report Page 47 of 100 Fourth Quarter 2019 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Outcome 3: The CHR/EMS Generalists conducted (1) home visit this quarter. Objective 2: To organize community health promotions and disease prevention for the target population. Activity 1: The CHR/HE Program in collaboration with the Diabetes Program organized a Breast Cancer Awareness event for tribal employees on October 17. Outcome 1: (33) attended the event and (4) employees conducted health screenings. Activity 2: The CHR/HE Program participated in the 6 Nations Domestic Violence Awareness event held on October 19. Outcome 2: (322) participated in the event. Activity 3: The CHR Coordinator assisted the DHCS Director with a Veterans Assistance Project that would provide utility assistance to Native veterans and/or spouses of deceased veterans in our service area; submitted Dec 4. Outcome 3: (30) veterans and/or spouses signed up and received assistance. Activity 4: The CHR/HE Program in collaboration with DHCS Program organized the Fall Festival on October 26. Outcome 4: Approximately (300) that attended the event. Activity 5: The CHR/HE Program assisted the Diabetes Program with their Employees Poker Run/Walk on November 6. Outcome 5: (16) employees participated in the event. Activity 6: The CHR/HE Program assisted the Diabetes Program with their Employees Luncheon for World Diabetes Day on November 14. Outcome 6: (45) employees participated in the luncheon. Activity 7: The CHR/HE Program in collaboration with the Diabetes Program and SAP Programs, shall be known as the Wellness Program Committee, provides Zumba, Yoga, and RIPPED. Outcome 7: The total fitness class participants was (50) which includes RIPPED (41); Yoga (91); and Zumba (19). The classes are reoccurring participant average over the three (3) months. IV. Travel, Training, and Meetings October: 3-Fall Festival meeting 7-DHCS Coordinator’s meeting 14-Employee Fun Day 18-InterTribal Fun Day 21-Pawnee County Healthy Coalition meeting Pawnee Nation Divisions Report Page 48 of 100 Fourth Quarter 2019 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 21-25- Annual CHR conference 30-Pawnee High School Health, Wellness Safety Committee meeting 31-Pawnee Nation Employees Staff meeting 31-DHCS Halloween Potluck November: 4-DHCS Coordinator’s meeting 15-Rock Your Heritage Shirt & Walk 21-CSBG Webinar 27-Pawnee Nation Employees Staff meeting December: 2-DHCS coordinator’s meeting 17-DHCS Wellness Committee meeting 20-Pawnee Nation Employees meeting 30-CSBG Webinar 31-DHCS Christmas/New Year Eve’s Breakfast Brunch V. Financial Reporting The Pawnee Nation CHR/EMS/HE program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. General Assistance: During this quarter, general assistance was provided to eligible clients through the CSBG and LIHEAP Programs. The following is the number of clients served this quarter: LIHEAP – (52) VI. Upcoming Events: Weight Loss Challenge Heart Healthy Awareness month PHS Health Summit Spring Break Camp Pawnee Nation Divisions Report Page 49 of 100 Fourth Quarter 2019 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 4th Quarter –2019 I. Program/Office/Project Name: Diabetes Program The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and educational services for Native Americans with the risk factors of developing and/or with the diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the quality of life for Native Americans by implementing SDPI Best Practice: Physical Activity/Education. II. Executive Summary: The Diabetes Program has continued to provide services designated to enhance the quality of life for the people we serve. Much of the quarter has been dedicated to providing direct care services such as blood glucose monitoring supplies, socks, diabetic foot care, and assistance with eyewear, Glucerna, and N7 footwear. The Program continues to be involved in the Pawnee County Healthy Coalition, Pawnee Public School’s Safety, Health, and Wellness Committee, to obtain more community outreach, network and combine resources. Best Practice continued with collaborations for the 6 Nations Domestic Violence Event, Red Ribbon Walk, Breast Cancer Walk, Fall Festival, and Diabetes Awareness Month activities. Quarterly Goals and Objectives GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its complications as well as the reduction of the occurrence of obesity. OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity with or without the diagnosis of diabetes. Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be known as the Wellness Program Committee, provides Zumba, Yoga, and RIPPED. Outcome: The total fitness class participants was (50) which includes RIPPED (41); Yoga (91); and Zumba (19). The classes are reoccurring participant average over the three (3) months. OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood sugar levels, and blood pressure levels Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd Wednesdays of each month. Outcome: The quarterly average for blood pressure is (144/78) and blood sugar is (131). GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes. OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during outreach events with or without the diagnosis of diabetes within our service area on how physical activity and weight loss affects the prevention and/or maintenance of diabetes. Pawnee Nation Divisions Report Page 50 of 100 Fourth Quarter 2019 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 4th Quarter –2019 Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance to collaborate in future events or projects. Continual Monthly meetings occur. Outcome: Monthly meetings were held on October 21 and November 18. GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American youth. OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical activity during community youth outreach camps. Activity 1: The Diabetes Program assisted with the Breast Cancer walk held on October 17. Outcome: Approximately (33) participated in the walk. Activity 2: The Diabetes Program participated in the 6 Nation Domestic Violence Awareness event held on October 19. Outcome: (322) participated in the event. Activity 3: The Diabetes Program participated in the Red Ribbon Walk held on October 23. Outcome: (312) participated in the event including youth, tribal employees, teachers, and law enforcement. Activity 4: The Diabetes Program participated in Fall Festival/Truck or Treat held on October 26. Outcome: Approximately (300) participants were present. Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and participate in physical activity during community outreach events. Activity 1: The Diabetes Program hosted an Employees Poker Run/Walk on November 6 for Diabetes Awareness Month. Outcome: (16) employees participated in the event. Activity 2: The Diabetes Program hosted an Employees Luncheon for World Diabetes Day on November 14. Outcome: A total of (45) employees participated. GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to diabetes among Native Americans in our service area. Objective 4.1: To increase the rate of complete & documented annual exams that assist in preventing and/or reducing the occurrence of complications due to diabetes. Pawnee Nation Divisions Report Page 51 of 100 Fourth Quarter 2019 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 4th Quarter –2019 Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and minimize the complications. Once all exams including downloads of glucometers, clients are eligible for the demonstrated need of Nike shoes. Outcome: (7) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot, A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes to diabetes clients who have completed all annual exams. This shall reduce the complications diabetes which can occur over time. Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary medications. Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps the client to keep a close watch on the sugar levels and gain better control of hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming months. Outcome: (64) clients were issued testing supplies, (7) prescriptions were filled for nonformulary medications (Glucerna health shakes), (3) clients received eyewear assistance, (8) glucometers, and (7) received diabetic socks. Objective 4.3: To increase the rate of participation during educational outreach clinics. Activity 1: The Diabetes Program provided a free foot exam clinic on. Diabetes materials were handed out along with foot care products and brochures for home care. Outcome: Foot exams were held on October 10-(10) participants and November 2-(8) participants. III. Travel, Training, Meetings October: 3-Fall Festival meeting 7-DHCS Coordinator’s meeting 14-Employee Fun Day 18-InterTribal Fun Day 21-Pawnee County Healthy Coalition meeting 28-Area Diabetes program meeting 30-Pawnee High School Health, Wellness Safety Committee meeting 31-Pawnee Nation Employees Staff meeting 31-DHCS Halloween Potluck November: 4-DHCS Coordinator’s meeting 15-Eagle Adventure meeting 15-Rock Your Heritage Shirt & Walk 25-IHS Diabetes Audit meeting Pawnee Nation Divisions Report Page 52 of 100 Fourth Quarter 2019 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 4th Quarter –2019 27-Pawnee Nation Employees Staff meeting December: 2-DHCS coordinator’s meeting 12-RKM Q&A SDPI webinar 17-DHCS Wellness Committee meeting 18-SDPI Q&A Webinar 20-Pawnee Nation Employees meeting 31-DHCS Christmas/New Year Eve’s Breakfast Brunch IV. Financial Reporting The PNDP continues to monitor spending and strives to maintain the level of usage of funding for current specifications of providing specialized services to the Native American Community. We have not been impacted with the government shutdown. Our funds were already appropriated. It has, however, impacted our upper management with the SDPI regional and national level. V. Future Plans:  Weight loss challenge  Heart Healthy awareness month  PHS Health Summit  Spring Break Camp Pawnee Nation Divisions Report Page 53 of 100 Fourth Quarter 2019 Food Distribution Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Program/Office/Project Name: Food Distribution Program The Food Distribution Program on Indian Reservations (FDPIR) is a Federal Program that provides USDA foods to low-income households and to Native American families residing in designated areas near reservations and in the State of Oklahoma. The program serves as an alternative to the Supplemental Nutrition Assistance Program (SNAP, formerly known as the Food Stamp Program). II. Executive Summary: On October 1, 2019 the FY 2020 net monthly income standards went into effect. USDA sends these out the beginning of the new fiscal year regarding the monthly income standard for each household size. The FDPIR net income standard is based on the SNAP net monthly income standard plus the SNAP standard deduction. There are times this will help a household who is a little over the income to be eligible for the program. The program added a new food item to the food package. The item was the frozen green peas, which come in a 2.5 lb. resealable package. This came in on our November food shipment truck and is not a fair share item. The frozen green peas count as (3) units in the vegetable category. The program received our seasonal item of clementines in November. Our big families with small children like this product. Other seasonal items that are no longer available are the red & green grapes and the honeydew melon. The last month to order the honey dew melon was in November; and the red & green grapes were in December. Our participants really like the grapes. III. Quarterly Goals and Objectives Our main goal this quarter was to continue to increase the number of participants on the program. This will always be an ongoing process for the program. The average number of participants during this quarter was 183, which was lower than the last quarter, which was 194. For October, we had 199 participants (106 households); for November, there were 179 participants (99 households); and in December, there were 171 participants (99 households). The number of households that were new certifications/re-certifications for the quarter was: October-28 households; November-19 households; and December10 households. The number of households that did not recertify this quarter was: October-18 households; November-11 households; and December-7 households. Pawnee Nation Divisions Report Page 54 of 100 Fourth Quarter 2019 Food Distribution Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 The program staff continues to provide courtesy calls to our households to remind them that they need to pick up their food. These calls are made at least one week before the end of the month and there are times the calls are made up to the last day of the month. The participants are told when the last day to pick up their food, but we will have some who will come by the office on the last day when we are closed. The program continues to provide home deliveries to our elderly households, households that are disabled, or for those households that have no transportation. Participants call in their order and we deliver their order to them after 4:00 that day. In October, there were a total of 11 households, in which 6 households were elders, 4 households were disabled, and 1 household had no transportation. In November there were 11 households, in which 6 households were elders, 4 household was disabled, and 1 household had no transportation. In December, there were a total of 9 households, in which 4 households were elders, 4 households were disabled, and 1 household had no transportation. The Pawnee Nation Food Distribution Program Has Met/Continually in Progress their goals and objectives for this quarter. The FDP Coordinator and Warehouseman helped with the 8th Annual 6 Nation’s DV event “Glow the Distance, Walking Together Against Domestic Violence” on October 19. The staff gave out water and bananas to those who attended. We really enjoyed helping with this event. IV. Meetings and Tribal/DHCS Events During this quarter, the following meetings were attended by the program: PN Staff Meetings, DHCS Coordinator’s Meeting. Staff participated in the following event: 8th Annual 6 Nation’s Domestic Violence Awareness Walk. V. Travel and Training There were no travel or training attended by FDP staff during this quarter. VI. Financial Reporting The program continues to receive monthly expenditure reports from the Finance Division. These reports let us know what has been spent and how much is left in the program’s budgets. This quarter was the beginning of our FY 2020 Budget. On October 4, 2019, FDP Coordinator was notified that Pawnee’s FDPIR would be under a Continuing Pawnee Nation Divisions Report Page 55 of 100 Fourth Quarter 2019 Food Distribution Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Resolution (CR) from the period of October 1, 2019 thru December 31, 2019. The total provided to our program was $57,423 for administrative expenses. VII. Future Plans The FDP Coordinator and Warehouseman are planning to attend the Annual Director’s Meeting on January 28- 29 at the Chickasaw Nation – Oklahoma City Community Center. This was changed from November 2019 to January 2020. Pawnee Nation Divisions Report Page 56 of 100 Fourth Quarter 2019 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 4th Quarter-2019 I. ICW Program The purpose of the Indian Child Welfare Program is to prevent the break-up of Indian families by providing and making referrals for services to American Indians of the Pawnee descent, which include but are not limited to comprehensive counseling and training programs that focus on prevention and crisis intervention. II. Executive Summary During the 4th Quarter, the ICW Coordinator maintained a caseload of (9) state cases, (5 out of state cases), (15) Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody Cases, and (2) Pawnee Nation Tribal Foster Homes. There were (2) cases closed during this quarter and (1) state case deferred to another tribe. One state case was closed due to reunification services being completed with the mother and the child returned home and the other state case was closed due to the alleged Pawnee father being determined by paternity to not be the father of the child. There is a total of (38) Pawnee children involved in state and tribal cases. The ICW Coordinator completed all visits as required in state and tribal cases. The ICW Coordinator completed (13) home visits to children in state and tribal cases. The ICW Coordinator attended all court hearings on state and tribal cases. The ICW Coordinator attended (6) state court hearings, (5) Pawnee Nation Tribal Court Hearings, and (4) hearings by phone in out of state cases. The ICW Coordinator attended (2) Family Support Team Meetings by phone on an out of state case, (1) Family Team Meeting at Kay County DHS and (1) Family Team Meeting by phone with Caddo County DHS. The ICW Coordinator attended a meeting with a parent as an advocate at the Pawnee Elementary School. The ICW Assistant completed (5) supervised visits between a mother and her children at the ICW office and (1) home visit during this quarter. The ICW Program continues to manage both state and tribal custody cases while also overseeing the OKDHS Promoting Safe and Stable Families tribal project, Child Welfare Services and Federal Promoting Safe and Stable Families. The ICW Coordinator develops case plans for those participating in these programs while also completing home visits. The ICW Program continues to assist Pawnee families through the program funds with diapers, wipes, car seats, clothing, and beds for those families with an open case. The ICW Coordinator and ICW Assistant traveled to Arkansas to deliver a bunk bed, toddler bed and bedding to a Pawnee family involved in a state custody Pawnee Nation Divisions Report Page 57 of 100 Fourth Quarter 2019 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 4th Quarter-2019 case in which the Pawnee children will be returned to the mother’s care. The ICW Coordinator continues to be involved in state cases involved with OKDHS to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is involved in case planning and family team meetings. The ICW Coordinator continues to be the Secretary for the Pawnee Service Area Child Protection Team. The ICW Assistant attended the CPT meetings in October. The ICW Coordinator attended the CPT meetings in November and December. At the November meeting, the Oklahoma Department of Human Services, Kay County Child Welfare Supervisors and District Director were present to discuss any new updates and how to improve communication and collaboration when working with Indian families. The Kay County staff are overall cooperative in helpful when working with them on cases. The ICW Program continues to work closely with state and tribal entities on cases and referrals for services. The ICW Coordinator meets regularly with the OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact with the CWS Tribal Coordinator for DHS. The Pawnee Nation ICW Program continues to process and verify enrollment eligibility for children as received by state agencies. There were (20) member requests for eligibility processed during this quarter. The ICW Assistant continues to process these requests and sends the eligibility letters and verification to state agencies. GOAL 1: Family Preservation: Pawnee Indian children will live in an environment that is safe, nurturing, and culturally relevant with their own family. OUTCOME: The ICW Coordinator manages both state and tribal cases and works closely with in state and out state child protection agencies to ensure the safety and well being of Pawnee children. GOAL 2: Reunification: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the ICW Program will utilize the ICWA along with providing case management services to help support the Indian parent(s) with reunification of the Indian family. OUTCOME: Pawnee Nation ICW continues to provide case management services to Pawnee Nation children and families when they have been removed from the home or prior to removal to ensure the children’s safety while also preserving the family unit. The Pawnee Nation ICW Coordinator has worked closely with the families on the newly opened cases including being present at all court hearings, Pawnee Nation Divisions Report Page 58 of 100 Fourth Quarter 2019 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 4th Quarter-2019 completing home visits and attending child safety and transfer meetings at OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation on all state custody cases. GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the Pawnee Nation ICW program will utilize a tribally approved Foster home that is safe, nurturing, clean, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to ensure that any Pawnee child that is removed from their home is placed in a tribally approved home that is ICWA compliant. The ICW Program currently has (2) Pawnee Nation Tribal Foster Homes. There was one child placed in Voluntary Tribal Custody during this quarter. This child was maintained in a Pawnee Nation Tribal Foster Home. GOAL 4: Permanency: When all reasonable efforts have been exhausted to reunify Pawnee Indian children with their parents or other family members, the ICW Program will utilize a tribally approved permanent home that is nurturing, safe, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure that Pawnee Indian children are placed in ICWA compliant homes. Some of the activities that the ICW Coordinator and/or Assistant participated in this quarter include the following: 1) The ICW Program organized an Angel Tree for Pawnee children. The ICW Program coordinated with the Pawnee Indian Health Center employees and placed a tree with angels at Pawnee Nation. The ICW Coordinator and ICW Assistant delivered gifts to (18) Pawnee children for Christmas. III. Travel and Training The ICW Coordinator and ICW Assistant attended the Oklahoma Indian Child Welfare Association Conference in Lawton on November 6-9, 2019 at the Apache Casino. IV. Meetings and DHCS/Tribal Events October: DHCS Coordinator’s Meeting Family Support Team Meeting Employee Fun Day Southern Oaks Fall Festival Pawnee Nation Divisions Report Page 59 of 100 Fourth Quarter 2019 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 4th Quarter-2019 Pawnee Nation Fall Festival Pawnee Service Area CPT-Ponca City Pawnee Nation Staff Meeting Red Ribbon Walk 6 Nations Domestic Violence Event DHCS Halloween Potluck November: DHCS Coordinator’s Meeting OICWA Conference-Lawton Family Support Team Meeting Family Team Meeting-Kay County Pawnee Service Area CPT-Ponca City World Diabetes Day Employees Luncheon Pawnee Nation Staff Meeting December: DHCS Coordinator’s Meeting Family Support Team Meeting Pawnee Service Area CPT-Pawnee Angel Tree DHCS Christmas/New Year’s Breakfast Brunch Financial Reporting The ICW Program operated under the FY 2018/2019 funds during the 4th quarter. The program also operates the Title IV-B PSSF and CWS funding for Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 5% of ICW Coordinator position with BIA paying 95%. The Pawnee Nation ICW Program is able to provide financial assistance to families only through the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS Promoting Safe and Stable Families Program. OUTCOME: ICW provided direct assistance to (16) children and families during this quarter through the above-mentioned programs. Future Plans The Pawnee Nation ICW Program will continue to recruit foster homes for Pawnee Nation and process their applications. The Pawnee Nation ICW Program will work diligently in recruitment of foster home and help to build the Pawnee Nation Foster Home program. Pawnee Nation Divisions Report Page 60 of 100 Fourth Quarter 2019 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 I. Program/Office/Project Name: Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and Supportive Services (FVPSA). It is a confidential support service to victims of domestic violence, dating violence, sexual assault, stalking, and human trafficking. We serve all of Pawnee County regardless of age, economic status or race. We prioritize Native American women and members of the Nation. Our mission is to provide prevention and awareness and increase victim safety and offender accountability. The program provides services including domestic and sexual violence prevention, advocacy, crisis intervention, education, and coordinated community response to victims and their families of domestic and sexual violence while incorporating Pawnee culture and traditional practices. Staff increase family as well as community involvement by providing opportunities to participate in trainings as well as culturally relevant activities. The program also promotes outreach and increases awareness by providing victim advocacy, legal assistance, emergency victim assistance, intervention, cultural healing, safety planning, transportation to shelter or relevant appointments, court advocacy, women’s group, anonymous phone or text consultation, case coordination, policy development, community response teams, sexual assault examiner programs, and community and school education programs. Our three main areas of focus are criminal justice intervention, victim services and prevention. II. Executive Summary: Our main focus this quarter was to provide effective and efficient services to our participants while training program staff. This quarter, we provided crisis intervention for new and established clients. Our program provided services to (3) additional clients. New clients this quarter were (3) female and (0) male, (1) were Caucasian, (3) were Native American, and (0) unknown. All clients were served in some capacity. We also continued to work with and provide services to (5) previously established clients. III. Quarterly Goals and Objectives The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant. Our first goal is to prevent incidents of domestic or dating violence, sexual assault or stalking. This goal is being met by providing prevention services to Indian women in a variety of activities centered on healing and character development. We met this goal by setting up domestic violence booths to raise awareness, attending and presenting at events, and providing domestic violence and sexual assault support Pawnee Nation Divisions Report Page 61 of 100 Fourth Quarter 2019 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 group to clients. We have distributed brochures around Pawnee Nation and Pawnee County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to refer people to the National Domestic Violence Hotline. Our second goal is to increase victim safety and offender accountability. This goal was met by advocating for Native Victims at a State level as well as by providing victim services and education. The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and services to victims to allow participants to become self-sufficient and live a violence free life. This goal is met by maintaining the 24- hour culturally sensitive crisis hotline, providing legal services, providing emergency victim assistance, offering life skills classes, and providing supportive services that help the client meet their goal plan. Below is a list of the services provided for our clients this quarter: VICTIM SERVICES PROVIDED Partially Served Served Not Served Civil Legal Advocacy/Court Accompaniment Counseling Criminal Justice/Court Accompaniment Crisis Intervention Employment Counseling Financial Counseling Hospital/Clinic/Medical Response Material Assistance Survivor Advocacy Protection Orders Protective Order Requested-Not Received Transported Shelter Services Legal Aide (Protective Order, Divorce, Custody) Emergency Victim Assistance Grocery Assistance Rental Assistance Utility Assistance Emergency Child Care Assistance Children Served Pawnee Nation Divisions Report Page 62 of 100 (2) (9) (0) (6) (4) (0) (3) (2) (4) (0) (3) (9) (0) (0) (11) (0) (1) (2) (3) (2) (2) (1) (10) Fourth Quarter 2019 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Hotline Calls (42) DV Education (1) (Provided services to client that included sessions to discuss the OKDHS DV Awareness Guide and journaling, and how it pertained to their relationship specifically, also went over the power and control and equality wheel) Medication Delivery (0) **All clients receive educational and resource materials from the program. IV. Meetings Oct 3-DVPI Site Visit Oct 3-Chu Rahikuts Brave Women Group Oct 4-Six Nations Glow Walk Planning Meeting Oct 7-DHCS Coordinators Meeting Oct 7-VAW Staff Meeting Oct 11-DVPI Conference Call Oct 22-Sexual Assault Response Team Meeting at Otoe-Missouria Tribe Oct 28-Meeting with OAG Tribal Liaison Brian Hendrix Oct 31-PN Staff Meeting Nov 4-DHCS Coordinators Meeting Nov 4-VAW Staff Meeting Nov 7- Chu Rahikuts Brave Women Group Nov 8-Six Nations Glow Walk Wrap Up Meeting Nov 14-DVPI Conference Call Nov 18-Open Enrollment Nov 19-FVPSA Region 6 & 9 Planning Call for FVPSA Conference Nov 22-Christmas Planning Meeting with Executive Director Nov 26-Sexual Assault Response Team Meeting at Otoe Missouria Tribe Nov 27- PN Staff Meeting Dec 2-DHCS Coordinators Meeting Dec 2-Six Nations Meeting to Plan for Human Trafficking Awareness Event Dec 3-VAW Staff Meeting Dec 3--DVPI Conference Call Dec 3- Chu Rahikuts Brave Women Group Dec 12- DVPI Conference Call Dec 13-NAAV Annual Business and Membership Meeting Dec 17-Sexual Assault Response Team Meeting at Otoe-Missouria Tribe Dec 19- Six Nations Planning Meeting Human Trafficking Event at Kaw Nation Dec 19-Meeting with DHCS Director V. Events Pawnee Nation Divisions Report Page 63 of 100 Fourth Quarter 2019 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 4th Quarter - 2019 Oct 4-Domestic Violence Awareness Purple Day Oct 5-Pioneer Day Awareness Booth in Cleveland Oct 14-Employee Fun Day Oct 18-Intertribal Fun Day Oct 19- Hosted Six Nations Glow the Distance Domestic Violence Awareness Walk Oct 24-Southern Oaks Fall Festival Oct 26-Pawnee Nation Fall Festival Oct 31-Pawnee Nation Learning Center and Head Start Trick or Treat Nov 6-Diabetes Poker Run Nov 13-Northeast Region State and Tribal Victims Roundtable in Bartlesville Nov 11-19-Pawnee County Tree of Honor Victim Ornament Decorating Nov 14-Pawnee Nation World Diabetes Day Luncheon Nov 15-Rock Your Heritage Shirt Walk Nov 22-Pawnee Nation Employee Thanksgiving Dinner Dec 5-Pawnee County Tree of Honor and Remembrance Ceremony Dec 20-Pawnee Nation Employee Christmas Dinner Dec 31-DHCS Christmas Luncheon VI. Travel and Training Oct 1- 5-Annual NAAV Day of Unity – Hosted by Absentee Shawnee (Advocate and Prevention Specialist) Nov 5-“Investigating and Prosecuting Sex Trafficking Cases in Tribal Communities” Webinar (Prevention Specialist) Nov 19-MMIP Interim Study, Oklahoma State Capital (Advocate and Prevention Specialist) Dec 10-SANE/SART Webinar (Prevention Specialist) VI. Financial Reporting We have not had any problems with availability of funds from our funding source. We are actually needing to spend more of our funding. The Ti-Hirasa Domestic Violence Program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. VI. Future Plans 1) Human Trafficking Awareness Training, hosted by 6 Nations, to be held at Osage Nation Casino in Ponca City, OK-Jan 25 2) Hosting a Teen Dating Violence Awareness Dance-Feb 3) Initiate Coordinated Community Response Team-Feb 4) Outreach/education/prevention activities such as Elder Abuse and Strangulation Pawnee Nation Divisions Report Page 64 of 100 Fourth Quarter 2019 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 4th Quarterly-2019 I. Program/Office/Project Name: Pawnee Nation Substance Abuse Program (SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid Response (TOR) SAP’s Scope of Work is to provide a community- based prevention service which includes the identification of persons at risk for developing problems related to the use/abuse which will offer a variety of services and use a range of prevention and treatment approaches. Services provided to individuals and/or groups include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the physical and emotional effects of alcohol and substance abuse and constructive processes for dealing with stress. MSPI’s scope of work is to service Native American youth (8 -24 years of age) and family members who reside in the Pawnee Nation service area, providing prevention and intervention for methamphetamine and suicide ideation through cultural and health activities. The TOR grant adds an additional approach to our focused prevention outreach to reduce potential opioid misuse/abuse in our community through cultural and health activities. II. Executive Summary: This quarter was focused on clientele as far as individual sessions and transports to and from detox and in-patient treatment, probation officers, court appearances, lawyer appointments, and prevention activities with clients and the community. The TOR Prevention Specialist left at the end of October so the DHCS Director has been finishing up the required reporting for SAMSHA-TOR. TOR was able to receive supplemental amount of $41,615. MSPI worked with the DHCS Director and Tribal Planner on the Tribal Behavioral Health “Native Connections” Grant; submitted on December 10. III. Quarterly Goals and Objectives: SAP Goal: To reduce and/or eliminate the effects of substance abuse problems among our tribal members as well as our community. Objective 1: To raise awareness in the community regarding substance use/abuse and provide resources to the community and program clients. Pawnee Nation Divisions Report Page 65 of 100 Fourth Quarter 2019 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 4th Quarterly-2019 Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at the SAP office. Outcome 1: Over the past three months, (83) people attended meetings. Activity 2: The program staff transported clients to different facilities for inpatient treatment, detox, and/or suicide ideation. These clients that were transported either entered extended inpatient treatment or follow up care for outpatient with IHS Behavioral Health and or Pawnee Nation SAP. Outcome 2: This quarter, (15) transports were conducted-(5) to court and attorney appointments, (0) for suicidal ideation, (3) to detox, (6) for treatment, and (1) to a doctor’s appointment. Thirteen (13) clients were seen for individual counseling. Activity 3: SAP maintains the Fitness Center, which meets the wellness component of the program. Outcome 3: This quarter, (474) people utilized the Fitness Center. Activity 4: SAP/MSPI participated in the CHR Breast Cancer walk on October 17. Outcome 4: Approximately (33) [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3Af3b16bf0cbdd017c. Public record. Not legal advice.