# Pawnee Nation of Oklahoma (2020) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3Acdeadc32cf273274 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Pawnee Nation of Oklahoma Third Quarterly Program Reports 2020 July, August, September Pawnee Nation Division Reports Submitted to the Pawnee Business Council November 7, 2020 Walter R. Echo-Hawk, President Jordan Kanuho, Vice-President Patricia McCray, Secretary Carol Chapman, Treasurer Cynthia Butler, Council Seat #1 Dawna Hare, Council Seat #2 Charles Lone Chief, Council Seat #3 Charles Knife Chief, Council Set #4 Index Pawnee Nation Third Quarter Reports 2020 Pawnee Nation Organizational Chart Executive Director’s Report, Muriel Robedeaux, Executive Director Human Resources, Shelby Harger, Manager Communications, Jeana Francis, Manager Information Technology, Christal Prill, Manager Enrollment, Carrie Peters, Manager Division of Culture (CRD), Herb Adson, Division Director Tribal Historic Preservation Office, Joseph Reed, THPO Officer NAGPRA, Martha Only A Chief, Coordinator Division of Education, Suzy Knife Chief, Acting Division Director Pawnee Nation Learning Center, Samantha Baker, Manager Division of Finance, William Perry, Division Director Procurement, Walterene Hare, Manager Division of Health & Community Services, Tiffany Frietze, Division Director CHR/EMS (Community Health Rep./Health Education), Kyla Wichita, Coord. Diabetes, Mee-Kai Clark, Coordinator Food Distribution, Florissa Kanuho, Supervisor Indian Child Welfare, Amanda Farren, Coordinator 1 2 7 9 16 19 22 24 26 27 29 32 34 35 39 43 47 50 Office of Violence Against Women, Amy Kenzie, Program Advocate Substance Abuse Program, Barbara Attocknie, Program Coordinator Methamphetamine and Suicide Prevention Initiative (MSPI) Tribal Opioid Response (TOR) and Native Connections (NC) Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police Division of Natural Resources and Safety, Monty Matlock, Division Director DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock Department of Transportation and Safety, Chris McCray Department of Fire and Rescue, Monty Matlock Department of Emergency Management, Jon James Division of Planning, Brian Kirk, Division Director Grants and Contracts, Laura Melton Planning and Tribal Development Office, Reva Howell, Manager PN Ceremonial Campgrounds & Nature Fit Trail – FY2016 PN Greenhouse Project – FY 18 PN Public Safety Center – FY 19/20 ICDBG PN CARES Project- FY 20 PN CARES Projects- FY 20 Division of Tribal Operations, Jimmy Jestes, Division Director Housekeeping and Grounds Maintenance Contract, Steven Moore Agriculture Department, Electa Hare-RedCorn *Indicate No Report was Submitted 54 57 Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families i 61 64 67 67 68 69 69 71 75 79 85 92 95 CONSTITUTION PAWNEE NATION OF OKLAHOMA CORPORATE CHARTER PAWNEE BUSINESS COUNCIL TRIBAL COURT NASHARO COUNCIL TRIBAL DEVELOPMENT CORPORATION PAWNEE BUSINESS COUNCIL COMMITTEES & COMMISSIONS PAWNEE BUSINESS COUNCIL Enrollment Division of Education Information Technology Exec. Admin. Assistant Communications Division of Natural Resources & Safety Division of Health & Community Services EXECUTIVE OFFICE Executive Director Division of Law Enforcement Division of Finance Human Resources Division of Planning & Tribal Development TERO/EEOC Division of Cultural Resources Division of Property Management Education & Training "477" Health & Prevention Services Social Services Dept. of Environmental Conservation & Safety TAX Department Planning Department THPO Utilities Department Youth Enhancement CHR/HE All Direct Assistance Programs Dept of Fire & Rescue Procurement Department & Inventory ICDBG Repatriation Property & Maintenance Inventory After School Program Diabetes Ti-Hirasa Domestic Violence Program Dept of Transportation & Safety Grants & Contracts Department Museum IHS HK & GM Program Child Care SAP/MSPI Family Services Dept of Emergency Management Language Agriculture Department JOM Fitness Center Food Assistance Elder Services Pawnee Nation of Oklahoma Organizational Chart - Approved February 01, 2020 Pawnee Nation Division Reports Feb2020-approved Page 1 of 97 Third Quarter 2020 Executive Director Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 Honorable members of the Pawnee Business Council This report is submitted to the Pawnee Business Council to provide an accounting of some of the activities occurring within the Nation’s Government. Executive Summary: The Executive Office provides assistance to the Pawnee Business Council and administrative oversight to the Federal and Tribal programs in areas such as travel and procurement approvals. Since part of the Executive Director and the Executive Administrative Assistant’s salaries are covered by the ATTG contract, there are several deliverables that are met during the course of the day to day business. Some of these deliverables are discussed as follows: Goal The Pawnee Nation will foster a strong, efficient, and stable tribal government. Objective 1: Pawnee Nation’s Executive Office The Pawnee Nation Executive Office supports general governmental operations to a) implement organizational design to assure continued growth and development; b) provide high-level customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d) coordinate Human Resources Office for personnel administration; e) work with the Division of Natural Resources & Safety to expand on the emergency management plan; f) working with the tribal Planner on strategic planning with the Business Council; g) provides support to the Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the further development of procedures and amendments to the Law and Order codes. Pawnee Nation Executive Office serves many purposes that include: ORGANIZATION WIDE The Executive Office along with the Administrative Affairs Director (which is temporarily vacant) and the Planning Director conduct ongoing assessments of the organizational structures through collaborations with the Division Directors and the Pawnee Business Council and evaluations of the divisions in regard to the effectiveness of each program within divisions in order to provide high-level customer service to Pawnee citizens. The Executive Office also serves the Nation and citizens by: Pawnee Nation Division Reports Page 2 of 97 Third Quarter 2020 Acting as a liaison between administration and the Pawnee Business Council Publishing monthly event calendars provided to tribal employees, and Pawnee Business Council member Addressing inquiries from tribal members or directing inquiries to the appropriate office and or to the Council Performing other duties and activities to support the overall operations of the administrative offices. Quarterly Events Travel and Training There has been no travel or training. Travel was restricted due to the COVID-19 Pandemic during this quarter. Financial Reporting The expenditures for the Executive Office are within the approved budget for 2020. Current Projects Hemp Project The tribal hemp plan is now approved by the U.S.D.A. Demolition Project This project has been completed during this quarter. Renovation Projects Affecting Space and Programs There are several facilities that need to be renovated for new projects and other offices need to be moved so that some of these renovations can take place. Charter School aka Community School o No new information at this time. Resource Center – Law Library o The books and shelving have been moved to Pawnee, but the shelving has not been installed yet. Childcare o The renovation process is approximately 75% complete at this time and will be completed before the end of this year. Fitness Center Facility o The construction process is approximately 80% complete at this time and should be completed before the end of November. The equipment will be installed during the first part of December. Museum Project o Plans have been developed and the committee is currently looking for funding. Pawnee Nation Division Reports Page 3 of 97 Third Quarter 2020 Yurt Placement o The seed project is looking for space to place the Yurt that was donated to them. This project is currently on hold as of this date. Fracking Regulations o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act which required Tribal permitting for all oil and gas activities within our jurisdiction. We require strict compliance to applicable Tribal and Federal laws and regulations. o There has been no new well drilled on the Pawnee Nation since the Resolution to stop fracking o No new information at this time. PN Strategic Plan Planning is currently finalizing the information that has been received during all of the Strategic planning meetings that have been held with the Pawnee Business Council. A plan is being developed for the presentation of this plan to the Pawnee Business Council. Greenhouse Project The environmental review that is required by HUD has been completed and will be sent to HUD after the completion of the required review period. It is anticipated that the release of construction funding will occur before November 15, 2020. Self Governance – I.H.S. Planning Project The Self-Governance contractor has scheduled meetings to be held with Planning and the PBC to go over some of the deliverables. A proposal for a Self-governance Negotiations grant was developed and submitted this quarter. IDC Proposal The 2020 rate has been reviewed and negotiated by the Finance Director and is now final and the 2020 Rate is 58.27%. Work on the 2021 IDC proposal will begin as soon as the 2019 audit is completed. 2021 Budget Call The Federal Budgets have been reviewed by the Budget Committee and sent on to the full Pawnee Business Council and were approved by Resolution 20-88 on September 28, 2020. This same resolution also gave an extension on the approval of the Pawnee Tribal Budgets and the Indirect Cost budgets until October 30, 2020. On October 29th a new resolution was approved by the Pawnee Business Council to extend the deadline for the approval of the Comprehensive Budget that includes the Federal/State, Pawnee Tribal Budgets and Indirect Cost budgets deadline to November 16, 2020. Third Party Billing Pawnee Nation Division Reports Page 4 of 97 Third Quarter 2020 The Finance Director has taken lead on this and will be working with other tribes on how they set up their third-party billing and developing a process for the Pawnee Nation to get this system set up. Constitutional Updates The Governing documents group has begun meeting and is developing a listing of updates to governing documents will need to be addressed. Election Act Revisions The Election Board will either develop the revisions themselves or work with the Governing Documents Committee on any proposed revisions. A meeting will need to be set up between the two groups as soon as a new Election Board is seated. CORONAVIRUS PANDEMIC The Pawnee Nation Emergency Operations Center became operational on March 12, 2020 per the first Press Release that was released on March 12, 2020 TERC (Tribal Emergency Response Committee) Continues to meet on a weekly basis via our TEAMS Program which is a virtual program that allows members to meet from their offices and be able to maintain social distancing during this pandemic. Besides the tribal offices that are a part of this committee, the tribal housing authority, Pawnee Nation College, Tribal Development Corporation, Indian Health Service and the Bureau of Indian Affairs also have representatives attending this meeting. CARES Funding Allocations As of October 30, 2020, $10,056,859.40 of CARES funding has been allocated. The following demographics are what I have set up according to some basic cost categories PAWNEE NATION CARES ALLOCATIONS Major Cost Categories HEALTH DIRECT ASSISTANCE DISTANCE LEARNING DISTANCE ACCESS ADMINISTRATION Pawnee Nation Division Reports Amount ($) 2,982,810.38 4,587,878.00 847,940.02 451,176.00 1,187,055.00 10,056,859.40 Page 5 of 97 Percentage of Total (%) 29.7 45.6 8.4 4.5 11.8 100.0 Third Quarter 2020 Staffing There have been several changes in the staffing here at the Pawnee Nation. 10 positions have been filled this last quarter Pawnee Nation Employee Tribal Affiliation Non-, 19% Pawnee, 57% Other Tribe, 16% Pawnee Pawnee Descendent Other Tribe Non- Pawnee Descendent, 8% Each of the individual Divisions along with the individual departments that are within them have worked hard to provide the services as required within their contracts. It has been a good quarter and I look forward to working with each of the Divisions to enhance their respective offices. Copies of the different quarterly reports from each division along with their departments are attached in this report. If you have any questions, then please contact me and I will get the answer that you have requested. Respectfully Submitted, Muriel J. Robedeaux Executive Director Pawnee Nation Division Reports Page 6 of 97 Third Quarter 2020 Pawnee Nation Human Resources Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Human Resources Office The Pawnee Nation’s Office of Human Resources is responsible for all aspects of personnel management. The work includes advertising vacant positions, recruiting qualified and skilled applicants, managing employee relations, administering benefit plans, developing and deploying HR policies and procedures, maintaining personnel records, establishing wage and compensation rates, and monitoring compliance with applicable tribal, federal, and applicable state laws. Additionally, the Office of Human Resources provides access to and conducts employee training, conducts orientation for new employees and explains available benefits for eligible employees. The Office oversees and handles employee grievances and requests for information on employment issues. II. Executive Summary: The Human Resources Office has continued to develop and implement improvements to personnel management within the Pawnee Nation. Specific tasks accomplished during the quarter include the hiring of the following staff: Hiring of New Staff: CHR Driver – Kimberly Makaseah CHR Admin Asst – Katelyn Fenton Procurement Manager - Walterene Hare Child Care Teacher – Anna Pratt Child Care Teacher – Leah Merrell Payroll Clerk – Misty Nuttle VAW Advocate – Jennifer Moses Human Resource Manager – Shelby Harger Executive Admin Asst – Jamie Nelson Education Division Director – Alexandria Harjo Census: Pawnee69 Descendent 9 Other19 Non23 TOTAL= 120 58% 12% 13% 17% New HiresNew PositionsVoluntary TerminationsInvoluntary Terminations- Pawnee Nation Division Reports 07 03 10 00 Page 7 of 97 Third Quarter 2020 Pawnee Nation Human Resources Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 III. Quarterly Goals and Objectives Personnel Policy Review • Human Resource Policy & Procedure Committee meetings was held: • April 29, 2020 at 11:00 Emergency P&P – Passed by PBC • June 2, 2020 at 11:00 Hazardous Pay P&P Developed • June 4, 2020 at 11:00 Hazardous Pay P&P – Passed by PBC Staff Development • Due to the Corona Virus, the Pawnee Nation Closed the door to the public but we have continued to advertise job openings, interviews and hiring. A new Human Resource Manager has been selected and is in training stage at the moment. Insurance Broker • RWI is insurance broker. Departmental Duties and Objectives Accomplished: • Assisting applicants in the employment process, • Conducting conflict mediations, • Conducting exit interviews, • Posting vacancy announcements, • Actively recruiting qualified candidates, • Tracked annual evaluations, • Participated and responded to Oklahoma Employment Security Commissions unemployment inquires, IV. Travel and Training: Travel has been placed on hold for Tribal Employees. V. Financial Reporting: Expenditures were within the budgeted amounts for all line items. Budget for 2021 has been submitted to Budget Committee. VI. Future: • • • • Pawnee Nation Division Reports Update/Revise Personnel Policies, Continue Pawnee Leadership Development Course Training for all Supervisors, Coordinators, Managers, and Directors Hire applicants for vacant positions. We have one employee currently on FMLA. Page 8 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Communication Manager The Communication Office is responsible for conveying an organization’s internal and external messages. The Communications Manager manages the maintenance of online content on the Pawnee Nation official website; updates the public calendar of events on the site, disseminates employee announcements; maintains the Pawnee Nation social media platforms: Facebook, Instagram, Twitter, YouTube, and Vimeo. The Communication office is the central hub for gathering content from all the tribal departments and designing the Chaticks Si Chaticks official publication newsletter mailed to each tribal household, 1 per household. The Communication office typically films the Pawnee Business Council (PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal members can watch online. Due to the Covid-19 Pandemic, the Pawnee Business Council (PBC) meetings are closed for the general public. The PBC meetings are recorded in Microsoft Teams and then uploaded to a closed group on Vimeo. The private group on Vimeo is called Pawnee Business Council Meetings. It is accessed by invite-only by email for tribal members. The Pawnee Nation employees also have access but need to submit the Employee Vimeo Verification Form to the Human Resource Department, HR, for approval. II. Executive Summary: July 2020 – September 2020 The 3rd quarter activities from the Communications office involve the following: Filming and photographing various projects; designing and publishing the 3rd quarterly newsletter, September 2020, Chaticks si Chaticks; attend doings of the Pawnee Nation to photograph and film Pawnee Nation's events, Pawnee Nation website updates, and social media management. New equipment purchased during the 3rd quarter, 2020 – None III. Quarterly Goals and Objectives Goal 1 • Photography and Video– Photograph or Film content to help tribal members to know the current status and plans of the Pawnee Nation and Pawnee Nation Business Council. Objective 1 • Video and Photography –PBC meetings and Events. Due to the Covid-19 Pandemic, the PBC meetings have been conducted and recorded on Microsoft Teams. The Executive Office records the meetings and the Communications Office Pawnee Nation Division Reports Page 9 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 uploads the Pawnee Business Council (PBC) meetings to the private group on Vimeo for tribal members to access. A handful of Events at Pawnee Nation took place during the 3rd Quarter. Communications Photographed or Filmed the event(s) to archive and help inform tribal members of current happenings at the Pawnee Nation and the Pawnee Business Council by uploading the content online to our Social Media platforms. Pawnee Business Council Meetings (9) Pawnee Business Council meetings – uploaded to Vimeo • July 8th, 2020 @ 5:00 pm (uploaded to Vimeo) *1st meeting with newly elected, • • July 20, 2020 @ 5:00 pm (uploaded to Vimeo) * Meeting on Teams August 1, 2020 @ 9 am PBC Quarterly Meeting (uploaded to Vimeo) * • • • • • • August 14, 2020 @ 12:00 pm (uploaded to Vimeo) * Meeting on Teams August 26, 2020 @ 5:00 pm (uploaded to Vimeo) * Meeting on Teams September 8, 2020 @ 5:00 pm (uploaded to Vimeo) * Meeting on Teams September 14, 2020 @ 12:00 pm (uploaded to Vimeo) * Meeting on Teams September 22, 2020 @ 5:30 pm (uploaded to Vimeo) * Meeting on Teams September 28, 2020 @ 4:30 pm (uploaded to Vimeo) * Meeting on Teams President, Treasurer, and Member Seat #1. Meeting on Teams (6) Pawnee Nation Events, Video/Editing, Photos, or Events attended • • • June 30, 2020 – Filmed and Photographed the Coronation Ceremony for the 2020-2021 Pawnee Nation Princess Miss Haley Brenna TeterJohnson, Tûtawi’u’, Full of Life. July 6, 2020 – Filmed and Photographed the Pawnee Nation Inauguration 2020. Positions filled from the Special Election on June 20, 2020, included the Newly elected – President, Walter R. Echo-Hawk; Treasurer, Carol Chapman; and Member Seat #1, Cynthia Butler. August 8, 2020 - Pawnee Nation Virtual COVID Forum Invite, and Forum was held on Microsoft Teams The Newly elected President wanted to have a community meeting online with Tribal members. The IT Department was brought in to ensure that tribal members who wanted to participate online would not have any problems joining the virtual forum. For locals who did not have access to the internet, the Nation set up physical places for Tribal members to attend in-person at Tribal Police Station and Resource Center. Tribal Members were allowed to sign up to discuss COVID-19 CARES funds and suggestions for spending the remaining amount of CARES funds. President EchoHawk hosted the event. Technical errors caused confusion, and not one Tribal Pawnee Nation Division Reports Page 10 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 • • • Member was able to connect virtually. The President had to call each participant over the phone. September 5, 2020 – Inauguration Vice President, Jordan Kanuho Filmed for the 4th Annual Native American Day, Protect the Sacred Virtual event, Walter Echo-Hawk President Pawnee Business Council discuss Pawnee Nation of Oklahoma Government and answer the question of what is sacred to him. Filmed for the 4th Annual Native American Day, Protect the Sacred Virtual event, Pawnee Nation Princess Miss Haley Brenna Teter-Johnson, Tûtawi’u’, Full of Life give her response to the question of what is sacred to her. Pawnee Nation Projects Involving Communications § § § § § § § § July – 2021 Tribal Budget for Communications Posted to website and promoted on social media, the Schedule of Events, Press Release, and Absentee Ballot Request Form for the 2020 Run-Off Election for the Vice-President position. Update website and calendar events per Division request – update/removal of content and flyers Social Media management Created Cultural Resources Division webpage and placed THOP and NAGPRA under CRD Created a Substance Abuse (SAP) flyer for the reopening of meetings held twice a week on Monday and Wednesdays at 7:00 pm. Participants must schedule a time and wear a face mask. Attended project ECHO at OSU zoom calls – In response to the Coronavirus pandemic, OSU-CHS launched a COVID-19 Oklahoma Update ECHO to keep healthcare providers updated as the situation changes. Attended every Monday, Wednesday, and Friday from 8:30–9:30 am. A suggestion was made to the TERC team, Executive Director, HR, Division of Natural Resources, and the Division of Health and Community Services that official COVID-19 Pandemic documentation is needed for all employees to access in one central location. Chris Benge, the Executive Director of Rural and Tribal Health Policy at OSU, provided OSU protocol documents and permitted the Pawnee Nation to use these documents as templates. OSU provided frequently asked questions, travel guidelines, information for visitors; mask policy; employee exposure, reopening, and COVID-19 testing information. During the isolation time, no staff meetings were taking place, and not all employees had the same information. No one responded to this suggestion. § Created flyer for COVID Community Care Packages in Pawnee and Yale Pawnee Nation Division Reports Page 11 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 § § § § § § Attended meeting for online registration system with Tax Commission Attended the President meeting on the 2020 US Census Attended Meeting on Communication/IT Masterplan Attended Meeting on Communication/IT Masterplan 2nd meeting with news of a new Committee being set up - Pawnee Nation Communications and IT Committee Researched various positions and duties for future roles in the Communications Department with hopes of expansion for this department September 15th-October 5th 2020. Coordinated a Pawnee Census T-shirt Drivethru event. The National Congress of American Indians provided 2,498 Shirts with help from Jasha Lyons Echo-Hawk, who promoted Census signup in Native communities. The design of the shirt is 'I am Pawnee and I count.' The 2020 Census has a race question for the American Indian or Alaska Native checkbox category with Tribal affiliation. We encouraged the head of the household line item is counted as Native with their tribal affiliation, , Pawnee Nation of Oklahoma. The shirts were free to tribal members. Property Management helped unload the 30 boxes from the three crates that were shipped. Tax Commission Office helped obtain payment for postage labels. Individuals needed to cover the cost of the postage. The Procurement office also helped with the storage and distribution of shirts. The Education Division had a computer lab available if anyone needed to use a computer to fill out the Census online. The drive-thru was located at the Roundhouse Monday thru Friday from 2-5 pm utilizing 5 TERO workers to assist with the drive-thru. Thank you to every department involved in helping with the Census Shirt project. It is keen to see folks wearing them throughout the community. Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of current events and information by leveraging the Pawnee Nation Website and social media outlets. Objective 2 •Online Platforms – Shares the content provided by each division to social platforms and maintains the website with current events to attract attention, generates interest, and helps support the organization’s operations. Activity 2 •Online Platforms – Track and measure growth on the website and social platforms such as comments, likes, and follows. 3rd Quarter 2020 – Analytics for the website – www.pawneenation.org Quarterly Audience Overview – July 2020 – September 2020 § 10,528 Users (Increase from 2nd quarter 2020 – 9,190 users) § 38,786 Page Views (Increase from 2nd quarter 2020 – 37,565 views) Pawnee Nation Division Reports Page 12 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 § 00:1:39 Average Duration spent on the website (Decrease from 2nd quarter § Top Age group: 25-34 years of age (age range is the same from 2nd quarter 2020) 2020 – 00:002:10 average duration) Top 10 – Website Content users look at 2020 3rd Quarter- Top 10 2020 2nd Quarter- Top 10 webpages webpages 1. 2. 3. 4. 5. 6. 7. 8. Homepage Pawnee History Job Opportunities Government Divisions Enrollment Office Division of Education Division of Health and Community Services 9. Higher Education 10. Corona Virus Updates 1. 2. 3. 4. 5. 6. 7. 8. 9. Homepage Pawnee History Job Opportunities Government Divisions Division of Education Enrollment Office Corona Virus Updates Higher Education 10. Executive Office 3rd Quarter 2020 - Social Media Platforms • Facebook Business Page of the Pawnee Nation has 7,010 likes. (Growth from 2nd quarter 2020 – 6,788 Likes) Facebook Business Page of the Pawnee Nation has 7,542 follows. (Growth from 2nd quarter 2020 – 7,274 Likes) https://www.facebook.com/PawneeNationofOklahoma • Twitter has 2,044 followers. • Instagram has 653 followers. (Growth from 2nd quarter 2020 – 1,986 Subscribers) https://twitter.com/pawneenation (Growth from 2nd quarter 2020 – 599 Subscribers) https://www.instagram.com/pawnee_nation • Vimeo has 88 Followers. (Growth from 2nd quarter 2020 – 84 Subscribers on public Vimeo Channel) https://vimeo.com/pawneenation • Vimeo – the PBC private group, has 136 members. (Private Group started in June 2018 – Growth from 2nd quarter 2020 – 129 members) Vimeo – Forms submitted to join the Private Group on Vimeo, 153. (Some individuals have not accepted the email invite to join the Private group on Vimeo – Growth from 2nd quarter 2020 – 140 forms) https://vimeo.com/groups/pawneenationpbc Pawnee Nation Division Reports Page 13 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 • YouTube of the Pawnee Nation has 333 subscribers. Growth from 2nd quarter 2020 – 316 Subscribers) https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and disseminate the tribal newsletter as an official method to communicate past, current, and projected news and activities. Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal method to communicate past, current, and projected news and activities. Chaticks Si Chaticks September 2020 newsletter issue (Image of cover below) § 30-page Layout and Design. § Mailed to 2,014 tribal households –Arrived in September 2020, one issue per household. Increase from 2nd quarter 2020 – 1,681 households The Pawnee Nation uses the printed publication Chaticks Si Chaticks as the primary method to communicate news to tribal members. Pawnee Nation Division Reports Page 14 of 97 Third Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 Activities from the Communication office involves § Video recording and editing § Photography § Graphics § Social Media § Website updates § Email blast for new PBC video links to members who joined www.pawneenation.org is the official website of the Pawnee Nation. The current hosting company is called Juvo Web, and it is located in Stillwater. Communications budget pays month to month for web hosting. A new mobile friendly website is recommended by the Communications Manager to the Pawnee Business Council. • Please revisit the idea of buying a .gov name for the Pawnee Nation (Pawneenation.gov) IV. Travel and Training No travel during the 3rd quarter of 2020. Attended Project ECHO on Zoom to learn more about COVID-19 from OSU V. Financial Reporting • The Communications Manager coordinates with Muriel Robedeaux with the Federal Budget and receives financial reports from accounting for the Aid to Tribal Government budget. • The Communication Office sold advertising ads. Total income for Communications Department - $713. Goals for the fourth quarter of 2020 are the following: • • • Become Staff support to a new committee – Pawnee Nation Communications and IT Committee Wrap up the 2019 Annual Report and start on the 2020 Annual Report 4th quarter Chaticks Si Chaticks – estimated to be in homes early December Pawnee Nation Division Reports Page 15 of 97 Third Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council Third Quarter 2020 I. Program/Office/Project Name: Information Technology Department It is the purpose of the Information Technology Department to provide the Pawnee Nation and its programs support and services for all their technology needs. These services provided include but not limited to network security, network administration, systems administration, desktop support and consulting & procurement services directly related to tribal computer and data systems. The Information Technology Department is an indirect cost service. II. Executive Summary: The Information Technology department maintains the infrastructure we currently have on a day to day basis. This quarter we have been working on the new server installation and way to keep Pawnee Nation staff working from home due to the covid-19 social distancing. III. Obstacles Understaffed is a big obstacle. We also lost our Security Specialist, so we are down to two staff members in the IT Department. IV. Quarterly Goals and Objectives The Information Technology Department’s main goal is to keep the technology infrastructure for Pawnee Nation up and running, with minimal downtime. We also want to help the employees be more productive and efficient through technology within our budget. The Information Technology team has been very busy on these objectives We have been blessed with new covid funding that will allow us to add wireless, cameras, second set of live environment servers fiber in the ground, and connections to new buildings that we will be working on next quarter. Along with our daily duties. General: • Working on all the helpdesk tickets and phone calls we receive daily. • Working on the implementation of the new servers. • Working on locating, purchasing and implementation of software for remote workers. • Working on quotes for programs. Pawnee Nation Division Reports Page 16 of 97 Third Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council Third Quarter 2020 Security: All of these duties have been taken over by the IT Manager and the Systems Administrator. • Server builds for new VMSphere servers • Setup mobile workstations for employee remote access • Kaspersky Updates and PC virus scans, daily • Access Point Configuration • Quotes and Microix entry for IT procurement • Active Directory Administration • Deskside Support • Emergency Operation Center Laptop Updates • Set up new users • Reconcile domain user list with HR employees list to gain available licenses Applications Support Specialist: • We currently have no Applications Support Specialist employee. All the current IT staff have been sharing responsibility for these duties. System Administrator: • Working on the New server’s that was purchased. • Maintaining and servicing the Backup Servers. • Forwarding and updating everyone’s Shoretel phones to rollover to cell phones. • Updating and changing the main number for the Pawnee Nation’s answering system. • Support LANs, WANs, network segments, Internet systems. • Maintain system efficiency. • Ensure design of system allows all components to work properly together. • Troubleshoot problems reported by users. • Maintain network and system for the Domain. • Analyze and isolate issues. • Evaluate and modify system's performance. • Ensure network connectivity throughout the Pawnee Nation and infrastructure is on par with technical considerations. • Assign configuration of authentication and authorization of directory services. • Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers. Pawnee Nation Division Reports Page 17 of 97 Third Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council Third Quarter 2020 • Maintain network servers such as file servers, Veeam backups, intrusion detection systems. Help Desk • We currently have no Help Desk employee. All the current IT staff have been sharing responsibility for these duties. V. Travel and Training: • We have utilized all free training we can find on the internet. Pawnee Nation Division Reports Page 18 of 97 Third Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Enrollment Department The Enrollment Department is responsible for all aspects of tribal membership. This scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment records, processing applications for tribal enrollment, processing relinquishments of tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing Verification of Indian Preference (BIA Form 4432) forms, processing the annual annuity disbursement, and facilitating tribal elections by providing a listing of eligible voters to the Election Commission. II. Executive Summary: During the third quarter the Enrollment Department has been operating with a full staff consisting of the Enrollment Manager and the Enrollment Specialist. Enrollment Department continues to provide enrollment services to tribal members via phone, email, fax, mail and in person during the COVID-19 Pandemic. During this quarter, the Enrollment Office’s temporary Administrative Assistant Specialist ATTG was replaced with another worker because the individual returned to college. This position continues to help with the Enrollment Department’s overflow of daily Pawnee Cares Act Assistance regarding updating addresses, scanning documents, filing and was a great asset processing the 97 new enrollment applications to present to the Enrollment Committee. The Enrollment Department assisted in distributing and receiving the Adult Cares Act applications, the Youth Cares Act applications and assisting tribal members, the Finance Department and Executive Office regarding the Cares Act applications for the Pawnee Nation. III. Quarterly Goals and Objectives The following is the Enrollment Departments Goals and Objectives met during the 3rd quarter. • GOAL: To provide accurate and timely enrollment and membership services. • OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary, and the timely resolution of any discrepancies in enrollment information. During the third quarter, the Enrollment Office issued 67 Change of Address forms, updated 274 addresses of Tribal Members, processed 7 name changes, researched 198 family history trees which includes researching family trees for verifying enrollment eligibility, answered 340 tribal verifications, provided 43 applications and received 89 applications for enrollment, documented 1 enrollment verifications for the Department of the Interior Eagle Permit Application, documented the deaths of 9 tribal members, issued 4 relinquishment forms to tribal members and received 0 requests for Pawnee Nation Division Reports Page 19 of 97 Third Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 information regarding Pawnee history. Provided 224 other services which can consist of mailing forms, issuing reports for enrollment numbers to Pawnee Nation Programs, writing letters to organizations to verify annuity payments of tribal members, verifying enrollment, returning original documents via mail to applicants and responding to any requests or questions regarding enrollment and the Pawnee Nation Cares Assistance by mail, email, fax and phone. • OBJECTIVE 2: To review applicants for tribal enrollment, prepare required documentation, and work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process applications for Pawnee enrollment. During the 3rd quarter, the Enrollment Office processed and presented 97 new enrollment applications to the Enrollment Committee on August 31, 2020. Seventy-six approved applications were submitted to the Nasharo Council on September 9, 2020 and were approved by Nasharo Council Resolution #20-09. Resolution #20-81 was presented to the Pawnee Business Council on September 22, 2020, the resolution approved the membership of 76 new enrolled members. • OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process relinquishments of Pawnee enrollment, when dual enrollment is discovered and per request of tribal member. During the third quarter, the Enrollment Office issued 3 Conditional Relinquishment forms. • OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to tribal members. During the third quarter, the Enrollment Office issued 154 CDIBs to enrolled Pawnee Tribal Members and issued 2 Pawnee CDIB Descendant cards. • OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432) to Pawnee tribal members who are seeking employment within organizations that practice Indian Preference in hiring. During the third quarter, the Enrollment Office issued 12 Verifications of Indian Preference (BIA Form 4432). • OBJECTIVE 6: To work with the Division Director for Finance to ensure that each eligible Pawnee tribal member receives the annual annuity disbursement check from the Pawnee Nation. During the third quarter 10 annuity checks were researched. Pawnee Nation Division Reports Page 20 of 97 Third Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 • • GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens are included in the election process. • OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment information for all eligible Pawnee voters. During the third quarter, provided the Pawnee Nation Election Commission with a listing of eligible voters to be used in verifying tribal members for the Absentee Ballots and for the Pawnee Business Council Run-off Election held on August 22, 2020. OBJECTIVE 2: To provide the Communications Office with mailing lists to be used in providing election information to all eligible Pawnee voters. During the third quarter, the Enrollment Office provided the Communications Office with updated mailing addresses so tribal members may be notified with information regarding any past or future election information to be used in the dissemination of Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue birthday checks. IV. Travel and Training During this quarter there was no travel or training. V. Financial Reporting Executive Director has the information regarding financial reporting of the Enrollment Department for the 3rd quarter. The Enrollment Department is preparing enrollment applications and any relinquishments for the Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter. Pawnee Nation Division Reports Page 21 of 97 Third Quarter 2020 Pawnee Nation Cultural Resources Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. DIVISION NAME Cultural Resource Division (CRD) houses our Museum, Historical Preservation Office (THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve, our Cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or held in trust” for our citizens by the federal government. II. EXECUTIVE SUMMARY Herb Adson is Division Director, Matt Reed is THPO, Martha Onlyachief is NAGPRA, Adrian Spottedhorchief is CRD Project Coordinator, and Zac Rice and Taylor Moore are our Pawnee Language Instructors. SOME OF THE ACTIVITIES THAT CRD PARTICIPATED IN THIS QUARTER: • July was a month that hit our Nation and our community with the daily living with the COVID 19 Pandemic. This caused us to cancel our longtime Pawnee Veterans Homecoming, along with our centuries old Visitation/Ceremony that we have with our Wichita friends and relatives. These cancellations continued on with our September cancelation of our Pawnee/Arikara Reunion. • Pawnee Nation has enforced a travel ban and restriction of using any reserve rental buildings and campground. This affected us with our planned Repatriation, and THPO and NAGPRA travel. • CRD did meet with Pawnee Chamber of Commerce and they invited us to their monthly meetings to try and get us working together on annual area events. • CRD staff has met almost weekly with the Chicago Field Museum and the American Indian Museum in OKC , and the Visitor Center at Pikes Peak Summit. They all have plans to open or re-open in 2021 and have asked us for advice • CRD has been working with our local schools and Cleveland School promoting Indian Culture. We went to Pawnee School Campus before the start of school year and burned cedar and prayed for the new school year. • CRD has been meeting with other tribal departments that included meeting the timelines for the Shakopee Grant/Donation and strategic planning with allocated COVID funds. • CRD has worked with Planning Division in securing a 5000.00 grant from Enbridge Company and have filed grants with BIA and a Language Grant. • Our Language Classes have continued online and our Cultural Classes will resume soon III. GOALS and OBJECTIVES CRD is continuing to work towards preserving our culture through language, supporting and attending our remaining ceremonies and cultural events Repatriation of our ancestors is always a goal and objective of CRD. CRD continues to meet the timeline of Shakopee Grant/Donation. THPO and NAGPRA Offices will submit their own Quarterly Reports. Pawnee Nation Division Reports Page 22 of 97 Third Quarter 2020 Pawnee Nation Cultural Resources Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings, Museum Board Meetings, and TERC meetings IV. TRAVEL/TRAINING N/A V. FINANCIAL REPORT: N/A Pawnee Nation Division Reports Page 23 of 97 Third Quarter 2020 Pawnee Nation Tribal Historic Preservation Office 3rd Quarter 2020 Report 1. Past Projects a. Professional Development i. Spoke with archaeologists from Air Force, University of Colorado, and GSSI concerning ground penetrating radar and techniques for creating 3D images of data b. Section 106 i. Participated in webinar with archaeologist from Colorado concerning 3D construction of rock shelters in southeastern Colorado ii. Continued to meet through webinar with the Association of Tribal Archives, Libraries, and Museums concerning development of tribal cultural centers iii. Continued to meet with Chicago Field Museum regarding the construction of a new exhibit focusing on Pawnee culture and history iv. Participated in several meetings with President of Pawnee Business Council and Pawnee Nation Attorney General regarding Keystone XL pipeline v. Participated in a teleconference with the US Army Corps of Engineers regarding the issuance of permits crossing waterways in Nebraska by the Keystone XL pipeline vi. Participated in several meetings with the US Air Force regarding the expansion of ICBM facilities in Nebraska, Colorado, and Wyoming vii. Participated in meeting with Gilcrease Museum regarding the culture and history of the Pawnee Nation viii. Participated in Teams meeting with THPOs from Otoe-Missouria Tribe and Ponca Tribe of Nebraska regarding Keystone XL pipeline, declaration of Imminent Domain, and lack of consultation on cultural surveys by TC Energy. ix. Participated in online meeting with US Forest Service regarding a Programmatic Agreement on travel management around Pikes Peak National Landmark. c. Presentations i. Gave an online presentation of the Pawnee victory over Pedro Villasur expedition in Nebraska. ii. Gave an online presentation on Pawnee Cultural Landscape to private organization in Nebraska d. Community Outreach i. Participated in a free lunch to Pawnee tribal citizens to celebrate Indigenous Peoples Day Pawnee Nation Division Reports Page 24 of 97 Third Quarter 2020 2. Current Projects a. Section 106 i. To date: 1. 101 Federal reviews 2. 16 non-Federal reviews 3. 187 TCNS reviews 4. 7 pipeline/windfarm reviews b. Research i. Continued conducting research on earthlodges ii. Continued construction of earthlodge 1. Posts have been pinpointed and partially cut. iii. Harvested Pawnee traditional crops iv. Continued compiling a compendium of Pawnee origin stories v. Completed a compendium of Pawnee Sacred Bundles and their current locations c. Projects i. Continued enlarging the database of archaeological sites in Nebraska, Colorado, and Kansas by working with SHPO offices of each state 3. Future Projects a. Work with Nebraska SHPO on usability of GIS-online database b. Continue construction of earthlodge Section 106 Reviews 2019 90 80 82 76 84 83 80 73 71 70 62 60 61 55 52 50 39 36 40 26 30 20 10 4 8 2 3 8 40 37 24 10 3 13 3 3 0 Federal Pawnee Nation Division Reports Non-Federal Page 25 of 97 Corporations Third Quarter 2020 NAGPRA 3rd Quarterly Report July – August 2020 Martha Only A Chief NAGARA Coordinator Pawnee Nation of Oklahoma monlyachief@pawneenation.org (918) 762.3621 ext. 223 ➢ NAGPRA Coordinator has been contacting institutions, museums, and other’s I have found going through old files. Getting information on past or present consultation, documentation, and repatriation files. ➢ We have received an extension on the 2018-2020 NAGPRA Grant until 9/30/21 as well as the 2020 NAGPRA Repatriation Grant with the final reports due 12/31/21. ➢ Consultation with Gilcrease Museum on questions they had, what we expect from them, and if they can improve for the Pawnee Nation. We will continue our consultation with them when it’s convenient for them. ➢ Bi-weekly zoom meeting with Chicago Field Museum. ➢ Working with three institutions on claiming human remains. ➢ Due to the COVID, meetings, and consultations visiting institutions are put on hold until they are rescheduled. Out-of-state consultations will have to be rescheduled until the tribe lifts the travel ban for the Pawnee Nation as they would like to meet with the NAGPRA representatives of tribes. ➢ The 2020 reburial is still on hold as well until the travel ban is lifted so we can give our relations a proper burial as they are in boxes on shelves at this time. Everything is ready to proceed with the burial currently. ➢ Continuing to search grants.gov to see if there is anything else the NAGPRA office can apply to help the Pawnee Nation. ➢ Continuing to check the Federal Register Publications for Notice of Inventory Completion to see if the Pawnee Nation needs to claim and request a transfer of control for human remains, funerary items, unassociated funerary objects, sacred object, and objects of cultural patrimony. Pawnee Nation Division Reports Page 26 of 97 Third Quarter 2020 Pawnee Nation Education “Te Tu Koo” Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. 477/Education Division/Te Tu Koo Resources The Education Division provides comprehensive employment, education and training services for adults and a year-round youth program for the Pawnee Nation. The Division includes Early Childhood Education/Child Care Program; Youth Development, PreK-12; Workforce Services and Higher Education Scholarship. The mission of the division is to provide services to tribal members and other federally recognized tribal members residing in our jurisdiction to enable members to obtain the skills needed to become productive individuals and contributors to their respective communities. II. Executive Summary: In July, Higher Education Scholarship deadline is for July 29th. Youth Workers continued to work at their specific worksites, ten (10) total have been placed. In August, Education division meet with the Education Committee for the completed Higher Education scholarship. Forty-one (41) have been approved however, the ones who are still waiting for financial needs analysis due to their institutions are virtual and most are working from home. Once those documentation are sent, those recipients will be notified and applications shall be processed. Nine (9) youth workers completed the job experience program. In September, five (5) Adult work experience have been placed throughout Pawnee Nation. JOM has currently (131) approved applications. JOM is working on getting visa gift cards to Cleveland students approved through the JOM committee. Still accepting applications and gathering fee lists for Pawnee Public Schools. Out of the forty-one (41) Higher Ed Applications, eight (8) have been approved with documentation coming in from their respective institutions already pre-approved from the Education Committee. Education signed on a new GED teacher with a contract and will soon start. The division was pleased to see that the renovation of the kitchen at the Learning Center was approved by PBC on June 2 and is under way with the renovations. Learning center cook has been moved over to the multipurpose center to continue with meals. III. Quarterly Goals and Objectives • Collaborate with Cultural Resources Division, DHCS and DNRS to provide materials and supplies for project to encourage the well being and safety of clients and community members affects by COVID-19 and has been handed out to the community on September 19. • Collaborate with Grant and Contracts to continue the process of Construction & Renovation with CCDF for kitchen expansion at PNLC Pawnee Nation Division Reports Page 27 of 97 Third Quarter 2020 Pawnee Nation Education “Te Tu Koo” Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 • • • • IV. Maintain compliancy of division operation while taking safety precautions against global pandemic. Provide quality childcare and other services for clients and the community. On-going collaboration with Meridian Technology for GED classes. Continue to collaborate with the Pawnee Title VI Program at Pawnee Public Schools in collecting the students fee list to be paid by JOM/Youth services program. Travel and Training ➢ N/A Meetings ➢ September 14, 21, 28: TERC meeting V. Financial Reporting • Higher Education: pending scholarship for Fall 2020. • Education & Training: Expenditures are within the planned budget. • Youth Services: Expenditures are within the planned budget. • Child Care: Expenditures are within the planned budget. VI. Future Plans ➢ Youth Services continues collaboration with CRD and OSU with hopes of completing the arrangements for Middle School tutoring; starting date targeted for Fall 2020 semester. ➢ There will be no after school program until Pawnee Nation opens to the public. ➢ Goal of arrangements is for middle school students to be offered after school mentoring and tutoring online. ➢ Youth Services will collaborate with Red Ribbon week, DHCS Truck or Treat. ➢ WEX will continue with the five (5) workers through December. Spring scholarship deadline is November 30th. Pawnee Nation Division Reports Page 28 of 97 Third Quarter 2020 Pawnee Nation Learning Center/ Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Program/Office/Project Name: Child Care and Development Fund (PNLC) The Child Care and Development Fund program goal is to increase the availability, affordability, and quality of the child care services in the Pawnee Nation service area that includes Pawnee County and Northern Payne County. The Pawnee Nation Child Care Program operates the Pawnee Nation Learning Center and Afterschool Program for children ages two months through 8 years of age. The CCDF program also operates the Pawnee Nation Child Care Assistance Program that offers child care service assistance to qualified applicants. II. Executive Summary: The Pawnee Nation Learning Center served 35 children during the third quarter due to COVID-19. The children are provided with a nurturing, healthy and safe learning environment. Developmentally appropriate educational activities, breakfast, lunch and afternoon snacks are provided daily. The Learning Center is currently operating with 48 children enrolled. The Pawnee Nation Learning Center has been practicing safe and healthy practice here at the center recommended by The Department of Human Services (DHS) and the TERC committee here at the Pawnee Nation. The Pawnee Nation Learning Center staff that have charts here at the Pawnee Indian Health Center on September 24, 2020. The Pawnee Nation Learning Center performed our monthly tornado and fire drills on August 11 and September 9, 2020 following suggested DHS COVID-19 Guidelines our classrooms are only going one by one instead of the entire center going at once. The Pawnee Nation Learning Center closed October 6th after being advised by a parent that their child had tested positive for COVID-19. The Pawnee Nation Learning Center re-opened on October 23, 2020. At the beginning of September construction for our kitchen renovation for the learning center started. Construction is scheduled to finish on November 15, 2020. The Child Care staff includes: Infant Teacher: Anna Pratt; Wobbler Teacher: Leah Merrell, 2’s teacher: Callie Wilson, 3’s teacher: Vickie Reusch, Pre-K teacher: Dana Stewart. The Afterschool Program is under the instruction of Hannah Buchanan. Cree Roughface serves as our floater. The cook for all sites is Becky Holt. The Center operated under the instruction of Center Manager Samantha Baker and Assistant Manager Christina Attocknie. Pawnee Nation Division Reports Page 29 of 97 Third Quarter 2020 Pawnee Nation Learning Center/ Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 III. Quarterly Goals and Objectives GOAL 1: To provide quality child care for our Native American and community children. OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation Learning Center for child development and child care services. ACTIVITIES: 1. Maintain child care license through the State of Oklahoma Department of Human Services (DHS). Continuous. DHS Requirements must be met at all times to remain in compliance. This involves certified staff in compliance with child/adult ratios and facilities maintained in safe and healthy repair. 2. Utilize Child and Family Food Program (CACFP) to provide healthy meals and snacks. Completed. Meals served: 605 breakfasts, 595 lunches and 591 afternoon snacks. Reports are submitted to receive reimbursement for the food program. 3. Provide staff training for quality child care services. Completed. Training provided is listed below. The Oklahoma Department of Human Services Licensing Requirements states entry level employees will receive 20 hours of training within three months of employment and each person who is counted toward meeting the staff-child ratio is required to obtain 20 clock hours per employment year. Manager must complete 30 hours. IV. Travel and Training Becky Holt has completed various trainings through our CACFP Food Program called “Thirty on Thursdays” training webinars that go over our food regulations and requirements for the state of Oklahoma. Becky Holt has also received certificates from an online training such as, Alternative Meal Service Models During COVID-19, Professionalism, and Basic Kitchen Skills. Cree Roughface has completed on Online Food Handler Training. Pawnee Nation Learning Center Manager Samantha Baker has received her required PDL from CECPD. Pawnee Nation Learning Center Manager Samantha Baker completed a 5-hour training over the training manual workshop for CACFP program. Leah Merrell, Dana Stewart and Becky Holt received CPR training on August 20, 2020. PDLs and director’s credentials must be renewed annually and are registered on the CECPD (Center for Early Childhood Professional Development) website. Pawnee Nation Division Reports Page 30 of 97 Third Quarter 2020 Pawnee Nation Learning Center/ Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 V. Financial Reporting The CCDF program operates under three budgets: CCDF Discretionary, CCDF Mandatory and the Hukasa Bank Account. The program is utilizing all three funding sources. The Pawnee Nation Learning Center received a one-time award, subject to availability of funds in the amount of $150,543.00 on Monday 26, 2020. VI. Future Plans Below is a list of priorities the learning center will address when spending the awarded amount of $150,543.00. • • • • • • • • • • Carpet/Tile Awning for both playgrounds New playground equipment Upgrade classroom shelving Replace old toys and equipment Security camera’s and new door locking system Two laptops to work remotely during COVID shutdowns Replace two desktop computers Replace old TV’s for each classroom Replace old cots/ sleeping mats for each classroom Respectfully Submitted, Samantha Baker, Learning Center Manager Pawnee Nation Division Reports Page 31 of 97 Third Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 3rd Quarter I. Finance Division The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to the Pawnee Nation through accounts payable, accounts receivable, and payroll. The Finance Division provides payment, accounting, and reporting services to the Pawnee Nation’s various tribal, federal grants, contracts, and programs. While, ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial statements are accurately stated. II. Executive Summary: The principle function of the Finance Division is to provide accurate and timely, reliable and comparable financial reports to Pawnee Business Council (PBC), the Executive Director and the Pawnee Nations division and program directors to make management decisions that affect the Pawnee Nation and its members. Finance helped several divisions and programs with budget modifications throughout the quarter. Finance division has had a higher workload than at any time since I have been with the Nation. We have issued almost 3 million dollars in direct Covid relief assistance and expended approximately 3.8 million in total from the Pawnee CARES CRF fund as of the end of the 3rd quarter. Budget call was conducted in September as of this writing most of the Federal budget have been approved with the Tribal budgets due 10/31/20. Finance also continued to provide monthly and quarterly financials to all divisions and programs. Finance continues working with the Planning division and Baker Tilly Capital obtain funding for the planned Pawnee Nation Substance Abuse and Mental Health facility. We are excited about the how this project is moving along and believe that it will come to fruition. The result being a great benefit to the Nation, Pawnee county, and the 5-county area. We have not received any TDC distributions for the 3rd Quarter of 2020 due to Covid virus and the Casino revenues running at approximately 67% of prior year numbers. Therefore, the Nation will need to plan carefully in the upcoming year as our financial reserve had only began to recover when the pandemic started. The Finance Director has attended monthly TDC meetings to stay informed on the financial conditions. Finance and the Executive director will continue to watch cashflows monthly to make sure the nation maintains enough funds to manage all financial obligations. We had begun to explore options to develop our own tribal fleet of vehicles. We are in the process of purchasing 3 vehicles from Enterprise Fleet Management July. Third party billing is something we want to continue to pursue. We want to look at a consultant to help us with this. Pawnee Nation Division Reports Page 32 of 97 Third Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 3rd Quarter Accounts Payable – This department continues to make sure all the bills are getting paid on time and check requests are being done in an efficient manner. The travel process has improved however we still need improvement on the timeliness of travel reconciliations. Payroll – This department is doing a good job and making sure timesheets for all departments are completed and submitted on time. We have implemented addition checks and balances to ensure direct deposits are handled correctly. Payroll has also done an excellent job getting payroll submitted as required while working around holidays. The former Payroll Clerk has continued to help with training a new payroll clerk. The new Payroll Clerk was hired at the end of the 3rd quarter. Accounting - The accountants continue to send out monthly reports and assist directors when needed. We are continuing to make improvements to the financial processes of the Nation. We are current on monthly closeouts and bank reconciliations. The accountants have really stepped up during this time and taken on additional responsibilities and workload since the Pandemic outbreak. III. Quarterly Goals and Objectives ➢ Manage Pawnee Nation Budgets. ➢ Provide training to employees on financial processes ➢ Perform quarterly close-outs ➢ Complete a schedule of tasks required to be completed in the finance department on a monthly basis by the finance employees ➢ Complete the 2019 Audit. ➢ Improve Grant Closeout Process ➢ Begin Audit preparation for 2020. IV. Travel and Training No travel of training during 3rd quarter. V. Financial Reporting The department budget has been reviewed. The remaining budget remained the same and is healthy and in good shape as of September 30, 2020. VI. Conclusion The Finance Division will maintain an open-door policy and attempt to be available always to assist tribal members, the public, directors and employees. Please feel free to contact any of the finance department employees with your questions: William Perry, Finance Director, Ext. 205 Janet Mulder, Accountant, Ext. 121 Misty Nuttle, Payroll Clerk, Ext. 125 Pawnee Nation Division Reports Page 33 of 97 Penny Powell, Sr. Accountant, Ext. 209 Nancy Moore, Accountant, Ext. 119 Davi Ferris, A/P-Clerk, Ext 120 Third Quarter 2020 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 3rd Quarter I. Procurement Department • Procurement Department the Procurement Department should oversee all purchasing and contracting transactions, concerning the Pawnee Nation. We are also responsible for receiving and distributing all ordered goods, identifying, and placing property identifiers, on qualified items, and conducting annual inventories. Maintaining Inventory records is also a key function, of the Procurement Department. As of late August 2016, the Procurement Department has also taken travel arrangement responsibilities, for the Nation’s staff. We are also the support staff for the Nasharo Council, and the Pawnee Nation Election Commission. II. Executive Summary: 2020 • During the first through third quarters of 2020, the Pawnee Nation was under a continued purchasing and travel ban, for all Tribal Programs. In July through September, the Procurement Department did not process any travel due to covid-19 and the traveling ban. During the 3rd quarter months, the Procurement Office processed 27 exception reports. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. During the 3rd quarter, of 2020, the Procurement Department monitored all procurements, maintained inventory, received, and distributed all ordered goods, and provided administrative support to the Pawnee Nasharo Council, and the Pawnee Nation Election Commission. III. Quarterly Goals and Objectives • All program and project goals met during the quarter. IV. Travel and Training • March 9th, 2020 to present all travel and training was banned. V. Financial Reporting • The Procurement Department stayed on track with our spending for the 2020 year. Walterene Hare, Procurement Manager Vacant, Travel/Inventory Clerk Pawnee Nation Division Reports Page 34 of 97 Third Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Program/Office/Project Name: Division of Health and Community Services The mission of the Division of Health and Community Services is to improve the overall wellness and lifestyle of Pawnee Tribal members and Native Americans within our community. DHCS accomplishes this by providing services such as health education, substance abuse counseling, nutrition, physical fitness, preservation of family, safety planning, and youth development. Per the new organization chart, the Division of Health and Community Services consists of eight (programs) under (2) departments: Health & Prevention-Community Health Representatives/Health Education; Special Diabetes Program for Indians; Substance Abuse Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid Response Program/Native Connections and Social Services-Ti-Hirasa Domestic Violence Program; Family Services; Food Assistance; and Elder Services. The DHCS Office is also overseeing the tribal assistance programs: elders, disability, and emergency. II. Executive Summary: All DHCS Programs, including the DHCS Director, continued to do provide client services (with modifications) as well as follow their phasing plans. Spent much down with 2021 Budget Call as well as keeping all DHCS budgets (federal, tribal, and CARES) up to date. DHCS is finally fully staffed-(25) including DHCS Director. Quarterly Goals and Objective GOAL 1: The DHCS Director will be responsible for new program development and- technical assistance to program directors in preparing new and continuation proposals that support the continued and future growth of the Pawnee Nation. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators in the development of new or continuation proposal applications to funding agencies. ACTIVITY 1: The DHCS Director worked with Tribal Planner and MSPI on the Tribal Behavioral Health “Native Connections” Grant; submitted on December 10. OUTCOME 1: Pawnee Nation was awarded $250,000 per year for (5) years. It will be housed in the Health & Prevention Department. ACTIVITY 2: The DHCS Director worked with Ti-Hirasa Domestic Violence Coordinator on the Office of Violence Against Women Grant, funded by Department of Justice-submitted February 25. OUTCOME 2: Pawnee Nation was awarded $761,416 for (3) years. Pawnee Nation Division Reports Page 35 of 97 Third Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 ACTIVITY 3: The DHCS Director worked with Ti-Hirasa Domestic Violence Coordinator on Family Violence Prevention/Domestic Violence Shelter and Supportive Services grant proposal, funded by Administration of Children & Families-submitted February 28. OUTCOME 3: Pawnee Nation was awarded $55,826 for 2020-2021 fiscal year. OBJECTIVE 2: The DHCS Director will work with the Planning Director on strategic planning for new program development and/or reorganization. ACTIVITY 1: N/A GOAL 1: The DHCS Director will be responsible for all program compliance in regarding to the funding agencies and/or PN. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators to make sure programs are in compliance with the funding agency and/or PN. ACTIVITY 1: THE DHCS Director is working with each program to develop and/or update their COOP Plans; make sure all staff has completed the NIMS, Food Handlers, and CPR Trainings; and all staff evaluations have been completed. OUTCOME 1: COOP Plans need to be updated to include COVID and/or other pandemics. OUTCOME 2: New and/or current staff need to complete and/or recertify for trainings. Ten (10) staff needs CPR/First Aid. Just (1) staff lacks NIMS and Food Handlers. OUTCOME 3: All programs need to update program information on the PN website. ACTIVITY 2: THE DHCS Director is working with each program to make sure all budgets are up-to-date and match funding agency award amount. OUTCOME1: All budgets have been updated and approved. OUTCOME 2: Federal budgets were approved by PBC for 2021 Budget Call; just needing approval on tribal budgets. OUTCOME 3: DVPI and MSPI received a NCE for the full amount for 2020-2021 fiscal year to meet their federal deliverables. TOR is still waiting for their NCE approval but allowed to continue work to meet federal deliverables. Objective 2: The DHCS Director will assist in providing community health education to the Pawnee community. Pawnee Nation Division Reports Page 36 of 97 Third Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 ACTIVITY 1: DHCS Director helps with the Wellness Program (i.e. Yoga, RIPPED). We just started fitness classes on June 1. III. Meetings and Tribal/DHCS Events 07/01-CDC Grant Meeting 07/07, 07/13, 07/20, 07/27, 08/03, 08/10, 08/17, 08/24, 08/31, 09/08, 09/14, 09/21, 09/28-TERC Meetings 07/09, 09/03-VAW Advocate Interviews 07/14-CDC Orientation Webinar 07/15-TIPCAP Webinar 07/16, 09/16-PBC Orientation 07/17, 08/06, 08/31, 09/14-Fitness Center Meetings 07/20, 07/31-Tribal Management Grant Meeting 07/21-COVID Taskforce 07/23-Education Division Director Interviews 07/27-TOR Meeting 07/30-Meeting with President 08/14-Meeting with SAP/MSPI/TOR Coordinator 08/20-Organizational Chart Meeting 08/20, 09/24-TERC Core Group Meeting 08/25, 08/26-Meeting with HR and Tribal Operations 08/28-SnoCone Social Hour 09/08-DHCS Coordinators Meeting 09/08-Legal Advice Clinic (for client) 09/09- DHCS Budget Call Hearing 09/11-Assistance Training 09/14-Meeting with CITP FDP 09/15-TOR Project Conference Call 09/17, 09/23-HRC Meeting 09/29-MSPI & DVPI Project Conference Call 09/30-eCivis Project Kickoff Meeting IV. Travel and Training 07/10-COVID-19 Contact Tracing in Indian Country 09/04-TEAMS Training 09/30-PBC Self-Governance Training V. Financial Reporting The DHCS Office financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Also, the DHCS Director has access to all DHCS program budgets and reports. Pawnee Nation Division Reports Page 37 of 97 Third Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 VI. Direct Assistance (non-reoccurring) Elders-(11) Disability-(3) Emergency-(7) Pawnee Nation received (2) $10,000 checks to be used for direct assistance(36) received assistance. Pawnee Nation received $6,200 from Wounded Warriors for grocery assistance(41) Native American veterans received gift cards as well as community care kits (if they hadn’t already). VII. Future Plans Continue to provide client services while being closed to the public. Work with DNRS and Planning Director on awarded COVID grants. DVAM Events-Oct 1, 15, and 29 Employee Transformation Challenge-Oct 5-Dec 29 Red Ribbon Week-Oct 23-31 Truck and Treat-Oct 29 Breast Cancer Month-October Diabetes Awareness Month-November Native American Heritage Month-November Pawnee Nation Division Reports Page 38 of 97 Third Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Pawnee Nation CHR/EMS Program: The purpose of the Community Health Representative/Emergency Medical Services is to act as an advocate and facilitator for families and individuals to gain access to comprehensive health care services as well as provide opportunities to enhance the quality of life for the people they serve. The target population is eligible Indian residents living within the Pawnee Tribal Service Area in Pawnee County and the city limits of Stillwater, OK in Payne County. Pawnee Nation Health Education Program: The purpose of this contract is to establish identifiable health education components within the tribal health department. The Health Education Program strives to promote awareness, guidance & counseling, and prevention of disease and/or disability among Indian people. The overall goal is to enhance the quality of life for the people we serve with healthy lifestyles. II. Executive Summary: The CHR and HE Programs completed the third quarter continuing services such as medical transports, medication deliveries, and home visits. Much of the quarter was spent carrying out business as usual as well as planning, collaborating, and implementing community aide and awareness events. We lent a hand to other programs, within and outside of our division, providing community services while practicing and encouraging others to follow CDC safety guidelines regarding COVID19. Both direct assistance programs, LIHEAP and CSBG wrapped up FY 2020 this quarter and FY 2021 plans for funding were submitted. III. Quarterly Goals and Objectives: Goal1: To provide for a continuum of services to the population through health education, case findings, referral follow ups and provisions of supportive services. Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services and health delivery. Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment from IHS, local pharmacies, and out of town referral pharmacies for clients with no other means of transportation. Outcome 1: The CHR Program picked up and delivered medications, supplies, and or equipment for forty-two (42) clients this quarter. Pawnee Nation Division Reports Page 39 of 97 Third Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 Activity 2: The CHR/EMS Program provided transportation services to eligible Indian residents to and from IHS and other referred facilities when necessary for routine non-emergency appointments. Outcome 2: The CHR/EMS Generalists transported one hundred and twenty-three (123) clients this quarter. Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those who are homebound. Outcome 3: The CHR/EMS Generalists conducted twenty-five (25) home visits this quarter. Objective 2: To organize community health promotions and disease prevention for the target population. Activity 1: The CHR/HE Program hosted a Blood Drive and COVID-19 Antibody Testing on July 29, 2020. Outcome 1: Twenty-five (25) participants signed in; of that sixteen (16) were able to donate blood. Activity 2: The CHR/HE Program in collaboration with the Wellness Program hosted Yoga, Ripped, and Walking Club for community members throughout the quarter. Outcome 2: The average numbers for the quarter are as follows: RIPPED (5), Yoga (8), and Walking Club (9). Activity 3: The CHR/HE Program partnered with Division of Education and Division of Natural Resources and Safety to provide community care packages to those impacted by COVID-19. Outcome 3: Care packages went to a total of three hundred and eighty-seven (387) households. Activity 4: The CHR/HE Program joined the Title VI Program in providing and distributing care packages and education to their program participants. Outcome 4: Eighty (80) packages were delivered to households. Activity 5: The CHR/HE Program provided supplies and education to the Distance Learning Tutoring. Outcome 5: Approximately sixty (60) students opted for distance learning this school year. Pawnee Nation Division Reports Page 40 of 97 Third Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 IV. Travel, Training, and Meetings July: 8- Partners in Good Health and Wellness (GH&W) Training 15- PGH&W Training 22- PGH&W Training 29- PGH&W Training 29- Blood Drive and COVID-19 Antibody Testing August: 5- PGH&W Training 11- Internal Controls for Effective LIHEAP Program & Fiscal Management Webinar 12- PGH&W Training 13- LIHEAP Tribal Grantees Quarterly Virtual Meeting 13- CSBG Tribal Update Virtual Session 14- Annual Plan (LIHEAP & CSBG) Review Meeting 17- Pawnee County Healthy Coalition Meeting 17- Distance Learning Meeting 20- CSBG FY20210 Tribal Plan & CARES Act Plan Submission Webinar 25-LIHEAP Grantees FY 2021 Plan Webinar 27- SF-424M and Attachments in OLDC Webinar September: 4- TEAMS Practice/Training to Navigate Online Meetings 8-DHCS Coordinators Meeting 9- Budget Call (CHR, HE, CSBG, & LIHEAP) 10- Direct Assistance Information and Tips Meeting with Planning 16- Guiding Principles for Agencies Serving Survivors of Human Trafficking Webinar 17- Assembled Care Packages with Department of Safety 21- Pawnee County Healthy Coalition Meeting 23- Passed out Care Packages to Community Members 24- Assembled Care Packages with Department of Safety 30- Submissions to OLDC (CSBG, LIHEAP) 30-eCivis Project Kick-Off V. Financial Reporting The Pawnee Nation CHR/EMS/HE program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. General Assistance: During this quarter, general assistance was provided to eligible clients through the CSBG and LIHEAP Programs. LIHEAP and CSBG Allocated Additional Funding through the CARES Act. Pawnee Nation Division Reports Page 41 of 97 Third Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 The following is the number of clients served this quarter: • • • • VI. CSBG – Eight (8) LIHEAP- Forty-nine (49) LIHEAP CARES- Thirty-six (36) CSBG CARES- Fourteen (14) Upcoming Events: Breast Cancer Awareness Month Trunk or Treat-Oct 29 Pawnee Nation Division Reports Page 42 of 97 Third Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2020 I. Program/Office/Project Name: Diabetes Program: The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive, and educational services for Native Americans with the risk factors of developing and/or with the diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the quality of life for Native Americans by implementing SDPI Best Practice: Physical Activity/Education. II. Executive Summary: The Diabetes Program has continued to provide services designated to enhance the quality of life for the people we serve. This quarter has been dedicated to providing direct care services such as blood glucose monitoring supplies, socks, and assistance with eyewear and Glucerna. The program continues to be involved in the Pawnee County Healthy Coalition and Wellness Program to obtain more community outreach, network, and combine resources. Best Practice continued with weekly community fitness classes and a youth health and fitness camp. Quarterly Goals and Objectives GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its complications as well as the reduction of the occurrence of obesity. OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity with or without the diagnosis of diabetes. Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be known as the Wellness Program Committee, provides a weekly Yoga class, RIPPED class, and walking/running club. Outcome: The total fitness class participants was (35) which includes Yoga (8); RIPPED (5); and walking/running club (9). The classes are reoccurring participant average over the quarter. OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood sugar levels, and blood pressure levels Activity 1: The Diabetes Program conducted screenings during the month of September for individuals signing up for the Tiwari’ Walking/Running Club. Outcome: The quarterly average for blood pressure is 125/73. Pawnee Nation Division Reports Page 43 of 97 Third Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2020 GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes. OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during outreach events with or without the diagnosis of diabetes within our service area on how physical activity and weight loss affects the prevention and/or maintenance of diabetes. Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance to collaborate in future events or projects. Continual Monthly meetings occur. Outcome: Monthly meetings were held on August 17 and September 21 via Zoom. July’s meeting was canceled. GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American youth. OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical activity during community youth outreach camps. Activity 1: The Diabetes Program held a 2-week health and fitness camp for Pawnee Middle School and High School Students from July 27-August 7. Outcome: A total of (8) individuals completed the camp. OBJECTIVE 3.2: Increase the rate of participants being educated on diabetes, nutrition, and participate in physical activity during community outreach events. Activity 1: The Diabetes Program assisted the CHR Program with the Blood Drive and COVID-19 Antibody Testing on July 29. Outcome: A total of (25) individuals signed up to donate blood; only (16) individuals were able to donate. Goal 4: To assist in preventing and/or reducing the occurrence of complications due to diabetes among Native Americans in our service area. OBJECTIVE 4.1: To increase the rate of complete and documented annual exams that assist in preventing and/or reducing the occurrence of complications due to diabetes. Pawnee Nation Division Reports Page 44 of 97 Third Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2020 Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and minimize the complications. Once all exams including downloads of glucometers, clients are eligible for the demonstrated need of Nike shoes. Outcome: (1) client completed annual exams within the quarter (Dental, Eye, Nutrition, Foot, A1C lab, meter downloads”. It is proven a demonstrated need for clients to obtain Nike N7 shoes to have completed all annual exams. This shall reduce the complications with diabetes which can occur over time. OBJECTIVE 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary medications. Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps the client to keep a close watch on the sugar levels and gain better control hypo/hyperglycemic episodes. Glucerna shakes will continue to be monitored. Outcome: (18) clients were issued testing supplies, (5) prescriptions were filled for non-formulary medications (Glucerna health shakes), (5) clients received eyewear assistance, and (9) received diabetic socks. III. Travel, Training, Meetings July: 8- Partners in Good Health & Wellness Training Introduction to Native Wellness 8- Talk Saves Lives Training 9- Partners in Good Health & Wellness Training All About Diabetes 15- Partners in Good Health & Wellness Training Communication Techniques 22- SDPI Optional Webinar: Other Activities and Budget 22- Partners in Good Health & Wellness Training Behavioral Health 27-31 Massters of Gravity Health & Fitness Training Camp 29- Partners in Good Health & Wellness Training Food and Diabetes 29- CHR/Diabetes Blood Drive August: 3-7 Massters of Gravity Health & Fitness Camp 5- Partners in Good Health & Wellness Training Stroke Risks & Prevention 12- Partners in Good Health & Wellness Training Personal and Community Health & Safety 17- PCHC Monthly Meeting via Zoom September: 1- 2021 SDPI Continuation Application Submittal Pawnee Nation Division Reports Page 45 of 97 Third Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2020 4- TEAMS training 8- DHCS Coordinators Meeting via TEAMS 9- Budget Call Meeting via TEAMS 30- eCivis Project Kick-off IV. Financial Reporting The Diabetes Program continues to monitor spending and strives to maintain the level of usage of funding for current specifications of providing specialized providing specialized services to the Native American Community. V. Future Plans: • Salsa Making Class-Oct 1 • Shape Shiftin “In a Good Way”, 12 Week Employee Transformation ChallengeOct 5-Dec 28 • Truck or Treat-Oct 29 • National Diabetes Awareness Month-November Pawnee Nation Division Reports Page 46 of 97 Third Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Program/Office/Project Name: Food Distribution Program The Food Distribution Program on Indian Reservations (FDPIR) is a Federal Program that provides USDA foods to low-income households and to Native American families residing in designated areas near reservations and in the State of Oklahoma. The program serves as an alternative to the Supplemental Nutrition Assistance Program (SNAP, formerly known as the Food Stamp Program). II. Executive Summary: During this quarter, we received an email from USDA that the program was approved for the FDPIR: Facility Improvements and Equipment Upgrades to Prevent, Prepare For, and Respond to Coronavirus. We were awarded $56,869.00 to be used to purchase a new program vehicle, program copier, PPE supplies, and program bags. The federal grant award period is July 8, 2020 to September 30, 2023. In August, Food Distribution Programs in our regional area received an email from the Tribal Affairs Coordinator for the U.S. Census Bureau regarding helping with the 2020 outreach to our tribal communities and we agreed to help. The program was sent a 2020 Census tote bag and two half page fliers with information on being counted as a tribal citizen and online information on completing the form. The Communications Department also provided us with the t-shirts to give to our tribal members who were also program participants. On July 15, an email from USDA - Food and Nutrition Service (FNS) was sent that the next round of food programs would be added to the shell egg pilot. I had confirmed back in February that our program would be interested in participating in this program. This project would be starting in October 2020. To prepare for this, the programs 1) would no longer be receiving the dried egg mix and 2) the dried egg mix would need to be out of our inventory when we start giving out the shelled eggs to our participants. The excess egg mix could be donated to a food pantry or organization who can use it. There must also be sufficient refrigerator space to store 1 to 2-week supply of the shelled eggs. Throughout this pilot expansion, the programs need to provide FNS with information they request about acceptance, storage, and distribution. FNS would also be providing the programs with information on monitoring guidance, fact sheet on shelled eggs, and egg handling tips before the program places their first order. Our program is excited to finally being able to receive the shelled eggs. This pilot project has been going on for many years with only a limited number of programs added to it each year. I feel that our participants will benefit more with the shelled eggs than the dried egg mix. During this pilot period, one dozen shell eggs (individual Pawnee Nation Division Reports Page 47 of 97 Third Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 dozen cartons) will replace the two units of dried egg mix. For each person in a household, they will receive that many cartons of eggs. It may take us a little while to learn how much to order each week so that we are not damaging the shelled eggs. There is a minimum of 14 days shelf life when they are delivered to the program for them to be given out. III. Quarterly Goals and Objectives Our main goal this quarter was to continue to increase the number of participants on the program. This will always be an ongoing process for the program. The average number of participants during this quarter was 126, which was a lower than the last quarter, which was 161. For July, we had 122 participants (74 households); for August, there were 133 participants (74 households); and for September, there were 122 participants (74 households). The Covid-19 has continued to have an impact on our participation this quarter. The number of households that were new certifications/re-certifications for the quarter was: July-9 households; August-21 households; and September-21 households. The number of households that did not recertify this quarter was: July-21 households; August-8 households; and September-14 households. The program staff continues to provide courtesy calls to our households to remind them that they need to pick up their food. These calls are made at least one week before the end of the month and there are times the calls are made up to the last day of the month. The participants are told when the last day to pick up their food, but we will have some who will come by the office on the last day when we are closed for monthly reports and inventory. The program continues to provide home deliveries to our elderly households, households that are disabled, or for those households that have no transportation. Participants call in their order and we deliver their order to them after 4:00 that day. In July, there were a total of 8 households, in which 4 households were elders, 2 households were disabled, and 2 households had no transportation. In August, there were 7 households, in which 3 households were elders, 2 household were disabled, and 2 households had no transportation. In September, there were a total of 12 households, in which 6 households were elders, 5 households were disabled, and 1 household had no transportation. The Pawnee Nation Food Distribution Program Has Met/Continually in Progress their goals and objectives for this quarter. Pawnee Nation Division Reports Page 48 of 97 Third Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 IV. Meetings and Tribal/DHCS Events During this quarter, the following meetings were attended by the program: DHCS Coordinator’s Meeting, Virtual Budget Call Meeting, FDPIR Regional Call Meeting, and eCivis Project Kick-Off. V. Travel and Training TEAMS Practice/Training to Navigate Online Meetings VI. Financial Reporting The program continues to receive monthly expenditure reports from the Finance Division. These reports let us know what has been spent and how much is left in the program’s budgets. The Food Distribution Program’s fiscal year ended on September 30 and we will have carry over money going into FY 2021. During this quarter, FDP had several budgets that needed to be done by September 30: FY 2021 Budget Worksheet to USDA, 2021 PN Budgets, 2020 FDP CARES Budget, and a Budget Modification for 2019. VII. Future Plans Continue to operate under our Plan of Operations, approved by USDA. With the uncertainties of COVID-19 and now cold & flu season approaching, staff feel this is still the best solution for our program. The program will be getting under the Trade Mitigation in October-Frozen Strawberries and Dried Cherries. Also, under the Trade Mitigation, the following items will be released once the loads are received in our Paris Brothers Warehouse: pork patties, pulled pork, catfish, and frozen orange juice. Pawnee Nation Division Reports Page 49 of 97 Third Quarter 2020 Pawnee Nation Indian Child Welfare (ICW) Program Quarterly Report Pawnee Business Council 3rd Quarter -2020 I. ICW Program The purpose of the Indian Child Welfare Program is to prevent the break-up of Indian families by providing and making referrals for services to American Indians of the Pawnee descent, which include but are not limited to comprehensive counseling and training programs that focus on prevention and crisis intervention. II. Executive Summary The ICW Coordinator maintained a caseload of (6) state cases (2 out of state cases), (18) Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody Cases and (2) Pawnee Nation Tribal Foster Homes during the 3rd quarter. There were total of (36) Pawnee children involved in state and tribal cases. There was (2) state cases closed during this quarter after successfully being reunited with a parent. The ICW Coordinator completed all home visits as required in both tribal and out of state cases. The ICW Coordinator completed (18) home visits to children and families during this quarter. The ICW Coordinator completed (3) joint investigations with the Oklahoma Department of Human Services, Pawnee County involving Pawnee children. The ICW Coordinator attended (5) Child Safety Meetings and (1) Family Team Meeting on OKDHS cases. The ICW Coordinator attended all court hearings in both state and tribal cases. The ICW Coordinator attended (10) Pawnee Nation Tribal cases, (6) state court cases and (2) out of state hearings by telephone. The ICW Coordinator provided Expert Witness Testimony in an adoption case in Tulsa County. The ICW Program has continued throughout the COVID pandemic providing case management services to children and families. The ICW staff take precautions and use PPE when entering families’ homes while also assessing children’s safety and the family’s wellbeing. The ICW Program continues to manage both state and tribal custody cases while overseeing the OKDHS Promoting Safe and Stable Families, Child Welfare Services and Federal Promoting Safe and Stable Families funding. The ICW Coordinator continues to develop case plans for those participating in these programs with an open case. The ICW Coordinator continues to be involved in state cases involved with OKDHS to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is Pawnee Nation Division Reports Page 50 of 97 Third Quarter 2020 Pawnee Nation Indian Child Welfare (ICW) Program Quarterly Report Pawnee Business Council 3rd Quarter -2020 involved in case planning and family team meetings. The ICW Coordinator continues to be the Secretary for the Pawnee Service Area Child. The ICW Coordinator attended CPT meetings in July and August by Zoom due to the coronavirus pandemic. The CPT met in person with 5 CPT members present at the Pawnee Nation Resource Center while the other members were present by Zoom. The ICW Program continues to work closely with state and tribal entities on cases and referrals for services. The ICW Coordinator meets regularly with the OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact with the CWS Tribal Coordinator for DHS. There continues to be ongoing issues with the Oklahoma Department of Human Services regarding notifying the Pawnee Nation when they are involved with Pawnee children. There have been more issues with this since the Coronavirus pandemic. The ICW Coordinator continues to express this to the Tribal Coordinator. OKDHS is provided with a statewide tribal list of all tribes however, the Department has failed to notify the Pawnee Nation on several occasions when they are working with Pawnee families. The Pawnee Nation ICW Program continues to process and verify enrollment eligibility for children as received by state agencies. There were (25) member requests for eligibility processed during this quarter. The ICW Assistant processed all member requests for this quarter and provided the necessary documentation back to all state agencies. GOAL 1: Family Preservation: Pawnee Indian children will live in an environment that is safe, nurturing, and culturally relevant with their own family. OUTCOME: The ICW Coordinator manages both state and tribal cases and works closely with in state and out state child protection agencies to ensure the safety and well being of Pawnee children. GOAL 2: Reunification: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the ICW Program will utilize the ICWA along with providing case management services to help support the Indian parent(s) with reunification of the Indian family. OUTCOME: Pawnee Nation ICW continues to provide case management services to Pawnee Nation children and families when they have been removed from the home or prior to removal to ensure the children’s safety while also preserving the family unit. The Pawnee Nation ICW Coordinator continues to work closely with the families on new open cases including being present at all court hearings, Pawnee Nation Division Reports Page 51 of 97 Third Quarter 2020 Pawnee Nation Indian Child Welfare (ICW) Program Quarterly Report Pawnee Business Council 3rd Quarter -2020 completing home visits and attending child safety and transfer meetings at OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation on all state custody cases. GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the Pawnee Nation ICW program will utilize a tribally approved Foster home that is safe, nurturing, clean, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to ensure that any Pawnee child that is removed from their home is placed in a tribally approved home that is ICWA compliant. The ICW Program currently has (2) Pawnee Nation Tribal Foster Homes. GOAL 4: Permanency: When all reasonable efforts have been exhausted to reunify Pawnee Indian children with their parents or other family members, the ICW Program will utilize a tribally approved permanent home that is nurturing, safe, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure that Pawnee Indian children are placed in ICWA compliant homes. III. Travel and Training The ICW Assistant attended the OKDHS trainings for home studies, CANIS training, and OCS services by Zoom. These trainings are biweekly trainings provided through Zoom by the Tribal Foster Care Unit for the Oklahoma Department of Human Services. The ICW Coordinator attended the CANIS training by Zoom, Introduction to Child Welfare Information Gateway by Zoom, Tribal Nation Community Listening Forum, GIS to Strengthen Practice and Inform Policy on Tribal CW Agencies by Zoom, and the Indian Child Protection and Family Violence Protection Act training by WebEx. IV. Meetings and DHCS/Tribal Events July: Pawnee Service Area Tribal CPT by Zoom Oklahoma Indian Child Welfare Association Key Informant Interview OK Integration Institute Informational Call by Zoom Joint Investigation DHS-Pawnee County August: Pawnee Service Area Tribal CPT by Zoom Pawnee Nation Division Reports Page 52 of 97 Third Quarter 2020 Pawnee Nation Indian Child Welfare (ICW) Program Quarterly Report Pawnee Business Council 3rd Quarter -2020 BIA Program Review Child Safety Meeting-Noble County DHS Child Safety Meeting by phone-Pawnee County DHS Child Safety Meeting by phone-Blaine County DHS Joint investigation w/DHS-Pawnee County September: DHCS Coordinator’s Meeting DHCS TEAMS Training Budget Call 2021 via TEAMS Meeting with Jackie Downing-BIA Social Worker Pawnee Service Area CPT -Pawnee Nation Resource Center Joint Investigation-OKDHS Child Safety Meeting by phone-Pawnee County DHS eCivis Project Kickoff Financial Reporting The ICW Program operated under the FY 2019/2020 funds during the 3rd quarter. The program also operates the Title IV-B PSSF and CWS funding for Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 10% of ICW Coordinator position with BIA paying 90%. The ICW Program is able to provide financial assistance to families only through the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS Promoting Safe and Stable Families Program. OUTCOME: The ICW Program provided direct assistance to (25) families during this quarter through the above-mentioned programs. There has been increase in clients requesting assistance including diapers, wipes, formula, and utility assistance. Future Plans Continue to provide child welfare services to Pawnee children and families. Truck or Treat-Oct 29 Pawnee Nation Division Reports Page 53 of 97 Third Quarter 2020 Pawnee Nation Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 I. Program/Office/Project Name: Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and Supportive Services (FVPSA). It is a confidential support service to victims of domestic violence, dating violence, sexual assault, stalking, and human trafficking. We serve all of Pawnee County regardless of age, economic status or race. We prioritize Native American women and members of the Nation. Our mission is to provide prevention and awareness and increase victim safety and offender accountability. The program provides services including domestic and sexual violence prevention, advocacy, crisis intervention, education, and coordinated community response to victims and their families of domestic and sexual violence while incorporating Pawnee culture and traditional practices. Staff increase family as well as community involvement by providing opportunities to participate in trainings as well as culturally relevant activities. The program also promotes outreach and increases awareness by providing victim advocacy, legal assistance, emergency victim assistance, intervention, cultural healing, safety planning, transportation to shelter or relevant appointments, court advocacy, women’s group, anonymous phone or text consultation, case coordination, policy development, community response teams, sexual assault examiner programs, and community and school education programs. Our three main areas of focus are criminal justice intervention, victim services and prevention. II. Executive Summary: This quarter, we provided crisis intervention for new and established clients. Our program provided services to (13) additional clients. New clients this quarter were (14) female and (0) male, (6) were Caucasian, (7) were Native American, and (1) unknown. All clients were served in some capacity. We also continued to work with and provide services to (3) previously established clients. III. Quarterly Goals and Objectives The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant. Our first goal is to prevent incidents of domestic or dating violence, sexual assault, or stalking. This goal is being met by providing prevention services to Indian women in a variety of activities centered on healing and character development. We met this goal by setting up domestic violence booths to raise awareness, attending and presenting at events, and providing domestic violence and sexual assault support group to clients. We have distributed brochures around Pawnee Nation and Pawnee County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to refer people to the National Domestic Violence Hotline. Pawnee Nation Division Reports Page 54 of 97 Third Quarter 2020 Pawnee Nation Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 Our second goal is to increase victim safety and offender accountability. This goal was met by advocating for Native Victims at a State level as well as by providing victim services and education The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and services to victims to allow participants to become self-sufficient and live a violence free life. This goal is met by maintaining the 24- hour culturally sensitive crisis hotline, providing legal services, providing emergency victim assistance, offering life skills classes, and providing supportive services that help the client meet their goal plan. Below is a list of the services provided for our clients this quarter: VICTIM SERVICES PROVIDED Partially Served Served Not Served Civil Legal Advocacy/Court Accompaniment Counseling Criminal Justice/Court Accompaniment Crisis Intervention Employment Counseling Financial Counseling Hospital/Clinic/Medical Response Material Assistance Survivor Advocacy Protection Orders Protective Order Requested-Not Received Transported Shelter Services Legal Aide (Protective Order, Divorce, Custody) Emergency Victim Assistance Grocery Assistance Rental Assistance Utility Assistance Emergency Child Care Assistance Children Served Hotline Calls DV Class Medication Delivery Pawnee Nation Division Reports Page 55 of 97 (2) (12) (0) (3) (7) (0) (8) (1) (3) (0) (7) (10) (6) (0) (3) (2) (6) (8) (7) (7) (7) (0) (17) (103) (0) (0) Third Quarter 2020 Pawnee Nation Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2020 **All clients receive educational and resource materials from the program. IV. Meetings and Tribal/DHCS Events Jul 9 & Sept 3-VAW Advocate Interviews Jul 9-DVPI Conference Call Aug 27-DVPI Annual Convening held virtually Sept 2-NAAV General Membership meeting Sept 8-DHCS Coordinators Meeting Sept 10-DVPI Conference Call Sept 21-Pawnee County Healthy Coalition Meeting Sept 29-DVPI Site Visit held virtually Sept 30-Ecivis Project Meeting V. Travel and Training Aug 5-Webinar: Working with Student Survivors: Sexual Violence in Educational Environments Aug 10-Webinar: Domestic Violence in Indian Country: Investigation Basics & Prosecution Options Sept 2-Tribal Consultation on Violence Against Women Sept 4-DHCS Teams Training Sept 16-18-IHS Oklahoma City Area Behavioral Health Virtual Conference VI. Financial Reporting We have not had any problems with availability of funds from our funding source. The Ti-Hirasa Domestic Violence Program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. All (3) programs’ fiscal year ended September 30; however, all (3) programs were awarded funding again. OVW-$761,416 for (3) years; DVPI-$200,000 for (1) year; and FVPSA-$55,826 for (1) year. VI. Future Plans 1) Domestic Violence Awareness Month Events in October 2) Continue to provide services to victims within COVID-19 guidelines 3) Continue to update Facebook Page with information related to COVID-19 and Domestic/Sexual Violence information. 4) Initiate Coordinated Community Response Team 5) Outreach/education/prevention activities such as Elder Abuse and Strangulation 6) Collaborate with Executive Office and Attorney General to update our existing Domestic Abuse Act in tribal court. Pawnee Nation Division Reports Page 56 of 97 Third Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response/Native Connections Quarterly Report to the Pawnee Business Council 3rd Quarter I. Program/Office/Project Name: Pawnee Nation Substance Abuse Program (SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid Response (TOR)/Native Connections SAP’s scope of Work is to provide a community- based prevention service which includes the identification of persons at risk for developing problems related to the use/abuse which will offer a variety of services and use a range of prevention and treatment approaches. Services provided to individuals and/or groups include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the physical and emotional effects of alcohol and substance abuse and constructive processes for dealing with stress. MSPI’s scope of work is to service Native American youth (8 -24 years of age) and family members who reside in the Pawnee Nation service area, providing prevention and intervention for methamphetamine and suicide ideation through cultural and health activities. The TOR grant adds an additional approach to our focused prevention outreach to reduce potential opioid misuse/abuse in our community through cultural and health activities. The purpose of this grant is to prevent suicide and substance misuse, reduce the impact of trauma, and to promote positive mental health for youth and young adults in the Pawnee area. II. Executive Summary: This quarter was focused on clientele as far as building individual sessions and groups back up. Special arrangements have been made for group, so clients are able to attend. Group is scheduled twice a week on Monday and Wednesday evenings. Clients must call ahead to reserve a seat and group participants must wear a mask and follow the new guidelines to participate. This is to keep everyone safe and meet the needs of our clientele. Staff has continued to watch webinars pertaining to the stressors that the clients may be dealing with during this pandemic. The Fitness Center Attendant resigned in September, so staff have been covering the Fitness Center to keep it open until a new one is hired. Pawnee Nation Division Reports Page 57 of 97 Third Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response/Native Connections Quarterly Report to the Pawnee Business Council 3rd Quarter III. Quarterly Goals and Objectives: SAP Goal: To reduce and/or eliminate the effects of substance abuse problems among our tribal members as well as our community. Objective 1: To raise awareness in the community regarding substance misuse/abuse and provide resources to the community and program clients. Activity 1: SAP holds regular group meetings every Monday and Wednesday at 7:00 p.m. at the SAP office. Outcome 1: Over the past three months, (93) people attended meetings due to reduced group meetings attributed to the Covid-19 pandemic. Activity 2: The program staff assisted clients to 12&12 Tulsa inpatient for treatment, and/or suicide ideation. These clients that were transported were taken by family and staff due to tribal travel restriction. Outcome 2: This quarter, (2) clients were transported with substance use disorder and suicidal ideation. Six (6) clients were seen for individual counseling either in person or by electronic methods. Activity 3: SAP maintains the Fitness Center, which meets the wellness component of the program. Outcome 3: This quarter, (314) people utilized the Fitness Center. Activity 4: SAP/MSPI sponsored the Pawnee Bill Memorial Kids Rodeo in August. Outcome 4: There was approximately (300) in attendance. Activity 5: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs, shall be known as the Wellness Program Committee, hosted Yoga, Ripped, and Walking Club for community members throughout the quarter. Outcome 5: The average numbers for the quarter are as follows: RIPPED (5), Yoga (8), and Walking Club (9). Meetings. 7-5: Meeting with Valley Hope inpatient treatment Center 7-15: Monthly MSPI Conference Call 7-17: Fitness Center Meeting 7-21: Staff meeting 7-27: Meeting about NCE for TOR 8-4: TOR Conference Call 8-6: Fitness Center Meeting 8-14: Staff meeting Pawnee Nation Division Reports Page 58 of 97 Third Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response/Native Connections Quarterly Report to the Pawnee Business Council 3rd Quarter 8-31: Fitness Center Meeting 9-8: DHCS Coordinators Meeting 9-10: Monthly MSPI Conference call 9-14: Staff meeting 9-14: Fitness Center Meeting 9-15: Monthly TOR Conference call 9-15: Conference Call Native Connections grant with GPO and GTA. 9-29: Site visit call for MSPI IV. Travel and Training 7-8: Webinar- Why Aren’t You Over this by Now 7-15: Webinar- Addiction and the Opioid Epidemic 7-22: Webinar: Trauma, Integrated Addiction Treatment 7-29: Webinar: High in Plain Sight Current Drug Identifiers. 8-4: Webinar: Taming Tough Emotions 8-5: Webinar: Keeping Sane in a Crazy Time 8-11: Webinar: Good Health for Native Children 8-12: Webinar: Don’t Panic they’re Our Children 8-19: Webinar: Cracked Not Broken 8-26: Webinar: How Far Is Too Far? Boundaries in Behavioral Health 8-27: Webinar: For SAMSHA orientation on New Grant Native Connections. 9-2: Webinar: Hope Rising 9-4: TEAMS Training 9-9: Webinar: Managing Suicidality with Collaborative Safety Planning 9-13: Webinar: Suicide Key to Screening Evidence 9-10: Webinar: Marijuana and the Adolescent Brain 9-16-18: IHS Annual Behavioral Health Conference 9-23: Webinar: Understanding and Helping Transgender and Gender Diverse Persons. 9-24-25: BI-Annual ODAPCA Conference 9-30: Webinar: Postvention During Covid: Challenges and Opportunities V. Financial Reporting: The Pawnee Nation SAP/MSPI program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Donations were requested by and made to Pawnee Bill Memorial Rodeo for the Kids Rodeo; Pawnee Public Schools Language Program; Pawnee Black Bear Wrestling Club. Pawnee Nation Division Reports Page 59 of 97 Third Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response/Native Connections Quarterly Report to the Pawnee Business Council 3rd Quarter MSPI received funding for 6th year of $300,000 to finish Year 5 deliverables. TOR submitted a No Cost Extension; however, still waiting on official approval. We received Tribal Behavioral Health “Native Connections” Grant of $250,000 per year for (5) years. VI. Future Plans: Sponsor event for the Pawnee Public School language class Red Ribbon Week-Oct 23-31 Trunk or treat-Oct 29 Sobriety birthday event. Thanksgiving food baskets for our clients. Christmas incentives for our clients. Cultural classes with the Pawnee Language class at PHS for the students. Pawnee Nation Division Reports Page 60 of 97 Third Quarter 2020 Pawnee Nation Title VI Program Quarterly Report to the Pawnee Business Council 3rd Quarter-2020 I. Title VI Program Elderly Meals Title VI Elderly Meals Program receives three federal grants (Part-A Senior Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support Services to homebound and caregivers), and the Nutrition Services Incentive Program) to promote the delivery of supportive and nutritional services for Native American Elders. The Administration on Aging Title VI primary purposes of Nutrition services are: • To reduce hunger and food insecurity; • To promote socialization of older individuals; and nutrition and other disease prevention and health promotion services to delay the onset of adverse health conditions resulting from poor nutritional health or sedentary behavior. II. Executive Summary: All this quarter was dedicated to working during COVID-19 pandemic. Congregate meals continued to be cancelled; they are delivered and/or curbside picked up and homebound meals continued as usual. Title VI Program used COVID funding to purchase meal boxes and collaborated with CHR Program for delivery. Each meal box contains (7) days of shelf stable meals (for days that we are closed). We also handed out PPE & cleaning supplies kits. III. Quarterly Goals and Objectives To reduce hunger and food insecurity: A total of 416, I.H.S. meals was served for this quarter. Month Elder Center I.H.S. Total July 0 160 160 August 0 144 144 September 0 112 112 *The Title VI Senior Program projected to provide up to (55) home-delivered meals per day as noted in the proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals served per year. A total of 3,168 homebound meals were served this quarter. Month Homebound July 1,040 August 1,056 September 1,072 In addition to meals prepared by the Elder Center, staff arranged for Food Bank twice a month. Due to COV [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3Acdeadc32cf273274. Public record. Not legal advice.