# Pawnee Nation of Oklahoma (2020) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3A93ed493ad7854580 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Pawnee Nation of Oklahoma First Quarterly Program Reports 2020 January, February, March Pawnee Nation Division Reports Submitted to the Pawnee Business Council June 6, 2020 Charles Lone Chief, Interim President Charles Knife Chief, Interim Vice-President Patricia McCray, Secretary Dawna Hare, Interim Treasurer Index Pawnee Nation First Quarter Reports 2020 Pawnee Nation Organizational Chart Executive Director’s Report, Muriel Robedeaux, Executive Director Human Resources, Robert Ankney, Manager Communications, Jeana Francis, Coordinator Information Technology, Christal Prill, Manager Enrollment, Carrie Peters, Manager Division of Culture (CRD), Herb Adson, Division Director Tribal Historic Preservation Office, Joseph Reed, THPO Officer NAGPRA, Martha Only A Chief, Coordinator Division of Education, Jamie Nelson, Acting Division Director Education and Training, Alex Harjo Youth Services, Jamie Nelson, Coordinator CCDF (Child Care Development Fund), Samantha Baker Division of Finance, William Perry, Division Director Procurement, Amber Jones, Manager Division of Health & Community Services, Tiffany Frietze, Division Director CHR/EMS (Community Health Rep./Health Education), Kyla Wichita, Coord. Diabetes, Mee-Kai Clark, Coordinator Food Distribution, Florissa Kanuho, Supervisor Indian Child Welfare, Amanda Farren, Coordinator 1 2 7 11 16 19 22 25 27 28 30 33 36 39 41 45 48 52 56 Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families Office of Violence Against Women, Amy Kenzie, Program Advocate Substance Abuse Program, Barbara Attocknie, Program Coordinator and Methamphetamine and Suicide Prevention Initiative (MSPI) Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police Division of Natural Resources and Safety, Monty Matlock, Division Director DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock Department of Transportation and Safety, Chris McCray Department of Fire and Rescue, Monty Matlock Department of Emergency Management, Jon James Division of Planning, Brian Kirk, Division Director Grants and Contracts, Laura Melton Construction Projects, Reva Howell, ICDBG Project Manager PN Ceremonial Campgrounds & Nature Fit Trail – FY2016 PN Greenhouse Project – FY 18 PN Public Safety Center – FY 19/20 Division of Tribal Operations, Jimmy Jestes, Division Director Housekeeping and Grounds Maintenance Contract, Steven Moore *Indicate No Report was Submitted i 61 65 68 72 76 76 77 78 78 79 83 87 90 96 CONSTITUTION PAWNEE NATION OF OKLAHOMA CORPORATE CHARTER PAWNEE BUSINESS COUNCIL TRIBAL COURT NASHARO COUNCIL TRIBAL DEVELOPMENT PAWNEE BUSINESS COUNCIL CORPORATION COMMITTEES & COMMISSIONS PAWNEE BUSINESS COUNCIL Enrollment Division of Education Information Technology Division of Health & Community Services EXECUTIVE OFFICE Executive Director Exec. Admin. Assistant Communications Division of Natural Resources & Safety Division of Law Enforcement Division of Finance Human Resources Division of Planning & Tribal Development TERO/EEOC Division of Cultural Resources Division of Property Management Education & Training "477" Health & Prevention Services Social Services Dept. of Environmental Conservation & Safety TAX Department Planning Department THPO Utilities Department Youth Enhancement CHR/HE All Direct Assistance Programs Dept of Fire & Rescue Procurement Department & Inventory ICDBG Repatriation Property & Maintenance Inventory After School Program Diabetes Ti-Hirasa Domestic Violence Program Dept of Transportation & Safety Grants & Contracts Department Museum IHS HK & GM Program Child Care SAP/MSPI Family Services Dept of Emergency Management Language Agriculture Department JOM Fitness Center Food Assistance Elder Services Pawnee Nation of Oklahoma Organizational Chart - Approved February 01, 2020 PN Divisions Quarterly Reports Page 1 of 98 First Quarter 2020 Executive Director Quarterly Report to the Pawnee Business Council 1ST Quarter - 2020 Honorable members of the Pawnee Business Council This report is submitted to the Pawnee Business Council to provide an accounting of some of the activities occurring within the Nation’s Government. Executive Summary: The Executive Office provides assistance to the Pawnee Business Council and administrative oversight to the Federal and Tribal programs in areas such as travel and procurement approvals. Since part of the Executive Director and the Executive Administrative Assistant’s salaries are covered by the ATTG contract, there are several deliverables that are met during the course of the day to day business. Some of these deliverables are discussed as follows: Goal The Pawnee Nation will foster a strong, efficient, and stable tribal government. Objective 1: Pawnee Nation’s Executive Office The Pawnee Nation Executive Office supports general governmental operations to a) implement organizational design to assure continued growth and development; b) provide high-level customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d) coordinate Human Resources Office for personnel administration; e) work with the Division of Natural Resources & Safety to expand on the emergency management plan; f) working with the tribal Planner on strategic planning with the Business Council; g) provides support to the Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the further development of procedures and amendments to the Law and Order codes. Pawnee Nation Executive Office serves many purposes that include: ORGANIZATION WIDE The Executive Office along with the Administrative Affairs Director and the Planning Director conduct ongoing assessments of the organizational structures through collaborations with the Division Directors and the Pawnee Business Council and evaluations of the divisions in regard to the effectiveness of each program within divisions in order to provide high-level customer service to Pawnee citizens. The Executive Office also serves the Nation and citizens by: PN Divisions Quarterly Reports Page 2 of 98 First Quarter 2020 Acting as a liaison between administration and the Pawnee Business Council Publishing monthly event calendars provided to tribal employees, and Pawnee Business Council member Addressing inquiries from tribal members or directing inquiries to the appropriate office and or to the Council Performing other duties and activities to support the overall operations of the administrative offices. Quarterly Events Travel and Training There has been no travel or training. Travel was restricted due to the COVID-19 Pandemic during this quarter. Financial Reporting The expenditures for the Executive Office are within the approved budget for 2020. Current Projects Hemp Project This tribal hemp plan is now approved by the U.S.D.A. Demolition Project The environmental assessment has been completed and demolition will begin in June. Renovation Projects Affecting Space and Programs There are several facilities that need to be renovated for new projects and other offices need to be moved so that some of these renovations can take place. The following was discussed in a meeting that was held in September and conversations since then. Charter School aka Community School o This project has been given an extension until next year due to the COVID-19 Pandemic. Resource Center – Law Library o The books and shelving have been moved to Pawnee and work will begin on this project during this quarter and be completed during the third quarter. Childcare/Fitness Center Facility o The renovation proposal to DHHS has been approved, and the final planning for the renovation of the Childcare facility will develop their final timeline and work can be done. Museum Project o The plans for this facility have been completed and a site has been selected and approved by the Pawnee Business Council. o Now the committee has started looking for funding of this new facility. Yurt Placement PN Divisions Quarterly Reports Page 3 of 98 First Quarter 2020 o The seed project is looking for space to place the Yurt that was donated to them. This project is currently on hold as of this date. Fracking Regulations o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act which required Tribal permitting for all oil and gas activities within our jurisdiction. We require strict compliance to applicable Tribal and Federal laws and regulations. o There has been no new well drilled on the Pawnee Nation since the Resolution to stop fracking o A letter from the BIA concerning three leases that have been invalidated showing that the environmental assessment is near completion. o A letter was sent to the owners asking them to reconsider their approval of this leases and almost 50% of the owners agree. PN Strategic Plan Planning is currently finalizing the information that has been received during all of the Strategic planning meetings that have been held with the Pawnee Business Council. A plan is being developed for the presentation of this plan to the Pawnee Business Council. Greenhouse Project The planning office is working on the pre-planning for this project and the development of a job description for a “Greenhouse Manager” to assist in the final planning stages of this facility before it goes into the construction phase. Self Governance – I.H.S. Planning Project The consultant contract has been signed and work has started on this project. IDC Proposal The 2020 IDC proposal has been completed and submitted. Currently waiting on a response on this proposal. Budget Policy Revision This is completed when it was approved by the Pawnee Business Council. Third Party Billing The Finance Director has taken lead on this and will be working with other tribes on how they set up their third-party billing and developing a process for the Pawnee Nation to get this system set up. Constitutional Updates The Governing documents group will be taking lead on this item and a meeting will be set up for this group to begin looking at the various governing documents and setting a priority of which of the tribal documents need to be revised first Election Act Revisions PN Divisions Quarterly Reports Page 4 of 98 First Quarter 2020 The Election Board will either develop the revisions themselves or work with the Governing Documents Committee on any proposed revisions. A meeting will need to be set up between the two groups as soon as a new Election Board is seated. This meeting has not been set because the Election Board has been busy with two recall petitions that resulted in recall elections. The first recall election was held during this quarter and the second recall election will be held in the second quarter. Recall Elections One recall election was held during this quarter, which resulted in the removal of the Treasurer and Vice-President COVID-19 Pandemic (new) This pandemic began during this quarter, which resulted in the initiation of the Emergency Operations Center (EOC) which is staffed with members of TERC (Tribal Emergency Response Committee). All travel was suspended during this quarter and will continue this way until the Pandemic begins to slow down. Staffing There have been several changes in the staffing here at the Pawnee Nation. 12 position have been filled this last quarter Pawnee Nation Employee Tribal Affiliation Non-, 20% Pawnee, 50% Pawnee Pawnee Descendent Other Tribe, 20% Other Tribe Non- Pawnee Descendent, 10% Each of the individual Divisions along with the individual departments that are within them have worked hard to provide the services as required within their contracts. It has been a good quarter and I look forward to working with each of the Divisions to enhance their respective offices. Each Director was given a task to come up with five achievable goals for their divisions those goals will be reviewed in future reports to the Pawnee Business Council. PN Divisions Quarterly Reports Page 5 of 98 First Quarter 2020 Copies of the different quarterly reports from each division along with their departments are attached in this report. If you have any questions, then please contact me and I will get the answer that you have requested. Respectfully Submitted, Muriel J. Robedeaux Executive Director PN Divisions Quarterly Reports Page 6 of 98 First Quarter 2020 Human Resources Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Human Resources Office The Pawnee Nation’s Office of Human Resources is responsible for all aspects of personnel management. The work includes advertising vacant positions, recruiting qualified and skilled applicants, managing employee relations, administering benefit plans, developing and deploying HR policies and procedures, maintaining personnel records, establishing wage and compensation rates, and monitoring compliance with applicable tribal, federal, and applicable state laws. Additionally, the Office of Human Resources provides access to and conducts employee training, conducts orientation for new employees and explains available benefits for eligible employees. The Office oversees and handles employee grievances and requests for information on employment issues. II. Executive Summary: The Human Resources Office has continued to develop and implement improvements to personnel management within the Pawnee Nation. Specific tasks accomplished during the quarter include the hiring of the following staff: Hiring of New Staff: Justin Hudson – Grounds Maintenance Margaret Twins – Tax Clerk Gabrielle Shouse – Housekeeping Suzanne KnifeChief – TERO Director Galen Springer – SAMHSA Coordinator Brandi Johnson – ICW Admin Asst Robert Ankney – HR Manager Blade Mclendon – TVI Headcook Mee-Kai Clark – Diabetes Coordinator Pamela Johnson – Gaming Field Investigator Aaron Gover – Housekeeping Ashley Mulder – LE Dispatcher/Admin Asst Census: PawneeDescendent OtherNonTOTAL= PN Divisions Quarterly Reports 51 10 21 22 104 49% 10% 20% 21% Page 7 of 98 First Quarter 2020 Human Resources Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 New HiresNew Positions Voluntary TerminationsInvoluntary TerminationsIII. 09 03 04 02 Quarterly Goals and Objectives Personnel Policy Review  Human Resource Policy & Procedure Committee meetings was held March 5 at 2:00. First time new committee met. Staff Development  Due to the Corona Virus, the Pawnee Nation closed the door to the public and so employee status changed. See attached listing on next page. Insurance Broker  RWI is insurance broker. TERO Workers Suzanne KnifeChief was hired as TERO Director and all TERO data was transferred to her. Had numerous 1- and 2-day jobs, filled by TERO workers. It has been a very productive quarter and hoping this continues. Three TERO workers are now on permanently with the Pawnee Nation. Departmental Duties and Objectives Accomplished:  Assisting applicants in the employment process,  Conducting new employee orientations,  Conducting conflict mediations,  Conducting exit interviews,  Posting vacancy announcements,  Actively recruiting qualified candidates,  Submitted and processed an OSBI Background checks,  Tracked annual evaluations,  Processed FMLA requests,  Participated and responded to Oklahoma Employment Security Commissions unemployment inquires, PN Divisions Quarterly Reports Page 8 of 98 First Quarter 2020 Human Resources Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 IV. Travel and Training: No travel occurred for HR during the 1st Quarter. V. Financial Reporting: Expenditures were within the budgeted amounts for all line items. Budget for 2020 reviewed and approved by PBC. VI. Future:       Update/Revise Personnel Policies. Continue Pawnee Leadership Development Course Training for all Supervisors, Coordinators, Managers, and Directors Hire applicants for vacant positions. Streamline hiring process for 477 and TERO Workers Continue to look at revenue generating efficiencies throughout the Nation Due to the Virus, the following positions have put on hold: 1. CHR Administrative Assistant 2. Clinic Housekeeper 3. Education Division Director 4. Deputy Court Clerk Employee Status: Working in Office: Executive Office: Muriel Roubedeaux , Cynthia Butler, Louise Stevens Human Resource: Roberta Ahdunko Tax Commission: Lyle Fields IT Dept: Christal Prill, Pius SpottedHorseChief, Lance Howell Finance Dept: Harrison Perry, Janet Mulder, Nancy Moore Title VI: Danielle Wheatley, Blade McLendon, Jesse Howell LE: David Kanuho, Harold Howell, Donna Hogan, BJ Novatney, Cory Jimboy ICW: Amanda Farren Court: Freida Pratt DHCS: Tiffany Frietze CHR: Kyla Wichita Diabetes : Mee-Kai Clark, Chebon Goodon Enrollment: Carrie Peters, Suzanne Kanuho SAP: Barbara Attocknie PN Divisions Quarterly Reports Page 9 of 98 First Quarter 2020 Human Resources Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 VAW: Amy Kinzie Property: Jimmy Jestes, Bob Horn, Robert Pratt Education: Dorna Battese, Jamie Nelson, Alex Harjo Communications: Jeana Francis Planning: Laura Melton Working from Home : Planning : Brian Kirk, Reva Howell HR: Robert Ankney Finance: Penny Powell Gaming: Arthur Attocknie, Christy Hamby DNRS: Monty Matlock, Kelly Kersey, Josh Daniel, Roads: Chris McCray, Rhonda James Emergency: Jon James SAP: Patrick Smith, Galen Springer VAW: Ashley Hadix CRD: Herb Adson, Adrian SpottedHorsechief, Matt Reed, Marti Only A Chief ON Call: Roads: Nelson Yellowman Executive: Ashley Pratt CHR: Grant Hawkins, Christopher Pratt ICW : Brandi Johnson VAW : Dina Johnson Reduction in Hours: Property: Mary Faye Blackowl, Terri Collins, Lauren Quimby, Faron Thompson TERO: Suzanne KnifeChief Furloughed : Property: Aaron Gover, Garon Cozad, Justin Hudson Gaming: Alicia LeadingFox, Pamela Johnson, Arlo Frazier Procurement: Amber Jones, Walterene Hare Finance: Davi Anne Ferris PN Divisions Quarterly Reports Page 10 of 98 First Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Communication Manager The Communication Office is responsible for conveying an organization’s internal and external messages. The Communications Manager manages the maintenance of online content on the Pawnee Nation official website; updates the public Calendar of events on the site, disseminates employee announcements; maintains the Pawnee Nation social media platforms: Facebook, Instagram, Twitter, YouTube, and Vimeo. The Communication office is the central hub for gathering content from all the tribal departments and is in charge of designing the Chaticks Si Chaticks official publication newsletter that is mailed out to tribal members. The Communication office also films the Pawnee Business Council (PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal members can watch online within the closed group on Vimeo, the group is called Pawnee Business Council Meetings. The group is accessed by invite-only after approval from the Enrollment department, for tribal members. Pawnee Nation employees also have access after submitting the Employee Vimeo Verification Form to the Human Resource Department, HR, for approval. II. Executive Summary: January 2020 – March 2020 The 1st quarter activities from the Communications office involved filming and photographing various projects. Uploading the Pawnee Business Council meetings to Vimeo; attending doings of the Pawnee Nation to photograph or film Pawnee Nation's events, website updates, and social media management. • • • On February 01, 2020, the Pawnee Nation Organization Chart was updated. The Communications office is under the Executive Office and Executive Director. March 12, 2020, Pawnee Nation activated its Emergency Operations Center due to the potential outbreak of COVID March 24, 2020, Pawnee Business Council declares the State of Emergency for the Pawnee Nation and will remain in force until such time the COVID-19 outbreak has been contained and the Pawnee People may resume their normal activities. New equipment purchased during the 1st quarter, 2020 – Miscellaneous Office Supplies PN Divisions Quarterly Reports Page 11 of 98 First Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 III. Quarterly Goals and Objectives Goal 1 • Video – Photograph or Film content to help tribal members to know the current status and plans of the Pawnee Nation and Pawnee Nation Business Council. Objective 1 • Video – Record the Pawnee Business Council (PBC) meetings, photograph or film Public Community Gatherings and upload content to Social Media platforms and upload the PBC meetings to the private group on Vimeo. Pawnee Business Council Meetings Filmed (6) Filming of council meetings § § § § § § February 1, 2020 – Pawnee Business Council Quarterly Meeting @ 11:00 am (uploaded to Vimeo) February 7, 2020 @ 6:00 pm (uploaded to Vimeo) February 11, 2020 @ 6:00 pm (uploaded to Vimeo) February 19, 2020 @ 6:00 pm (uploaded to Vimeo) March 2, 2020 @ 6:00 pm (uploaded to Vimeo) March 24, 2020 @ 6:00 pm (uploaded to Vimeo) (8) Pawnee Nation Events, Video/Editing § § § § § § § § Filmed 2020 Travel Training Presentation - February 18, 2020 Pawnee Chiefs’ Day 2020 – Skychief – CRD class - February 2020 Professionalism (Hard Skills Vs. Soft Skills) Education Training with the Pawnee Nation of Oklahoma - March 5, 2020 Business Communication – Education Department – March 12, 2020 Presidents Message - Pawnee Nation's preparation and plan concerning the Coronavirus, COVID-19 – March 12, 2020 COVID-19 Message from James E. Whiteshirt, President Pawnee Business Council – March 16, 2020 COVID-19 Message from James E. Whiteshirt, President Pawnee Business Council – March 17, 2020 COVID-19 Message from James E. Whiteshirt, President Pawnee Business Council – March 23, 2020 Pawnee Nation Photos or Events attended § § 2020 Fast Cast Bridge Installation for Pawnee Nation 2020 American Indian Circle of Honor – Walter Echo-Hawk – March 7, 2020 Pawnee Nation Projects Involving Communications § § § § § Post Pawnee Nation Commissions and Position Advertisements Posting Closures due to Holidays Monitor Social networks Promote Re-Call Election #1 Promote Re-Call Election #2 PN Divisions Quarterly Reports Page 12 of 98 First Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 § § § § § Update the Website Update the Calendar on the website Removing Calendar Events due to COVID-19 Posting Cancellations of Events due to COVID-19 Posting Re-Call Election results to Social Media and the website Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of current events and information by leveraging the Pawnee Nation Website and social media outlets. Objective 2 •Online Platforms – Shares the content provided by each division to social platforms and maintains the website with current events to attract attention, generates interest, and helps support the organization’s operations. Activity 2 •Online Platforms – Track and measure growth on the website and social platforms such as comments, likes, and follows. 1st Quarter 2020 – Analytics for the website – www.pawneenation.org Quarterly Audience Overview –January 2020 – March 2020 § 9,491 Users (Decrease from 4th quarter 2019 – 11,118 users) § 33,720 Page Views (Decrease from 4th quarter 2019 – 39,392 page views) 02:04 Average Duration spent on the website (Decrease from 4th quarter 2019 § – 02:19 average duration) § Top Age group: 25-34 years of age (age range is the same from 4th quarter 2019) Top 10 – Website Content users look at 2020 top 10 webpages 2019 top 10 webpages 1. Homepage 1. Homepage 2. Pawnee History 2. Pawnee History 3. Job Opportunities 3. Job Opportunities 4. Government 4. Government 5. Pawnee Nation Flag and 5. Human Resources Seal 6. Pawnee Nation Flag and 6. Divisions Seal 7. Division of Education 7. Divisions 8. Enrollment Office 8. TDC Job Openings 9. Executive Office 9. Division of Education 10. Health and Community 10. Events Services PN Divisions Quarterly Reports Page 13 of 98 First Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 1st Quarter 2020 - Social Media Platforms • Facebook Business Page of the Pawnee Nation has 6,334 likes. (Growth from 4th quarter 2019 – 6,158 Likes) Facebook Business Page of the Pawnee Nation has 6,654 follows. https://www.facebook.com/PawneeNationofOklahoma • Twitter has 1,921 followers. (Growth from 4th quarter 2019 – 1,851 Subscribers) https://twitter.com/pawneenation • Instagram has 546 followers. • Vimeo has 79 Followers. • Vimeo – the PBC private group, has 125 members. (Growth from 4th quarter 2019 – 540 Subscribers) https://www.instagram.com/pawnee_nation (Growth from 4th quarter 2019 – 74 Subscribers on public Vimeo Channel) https://vimeo.com/pawneenation (Private Group started in June 2018 – Growth from 4th quarter 2019 – 118 members) Vimeo – Forms submitted to join the Private Group on Vimeo, 140. (Some individuals have not accepted the email invite to join the Private group on Vimeo – Growth from 4th quarter 2019 – 135 forms) https://vimeo.com/groups/pawneenationpbc • YouTube of the Pawnee Nation has 280 subscribers. Growth from 4th quarter 2019 – 248 Subscribers) https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and disseminate the tribal newsletter as an official method to communicate past, current, and projected news and activities. Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal method to communicate past, current, and projected news and activities. During the 1st quarter no newsletter was published, due to Re-Call Election #1, Re-Call Election #2, and COVID-19 pandemic Activities from the Communication office involves § Video recording and editing § Photography § Graphics § Social Media § Website updates PN Divisions Quarterly Reports Page 14 of 98 First Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 § Email Marketing for PBC meeting video links to announce a video is ready to view www.pawneenation.org is the official website of the Pawnee Nation. The current hosting company is called Juvo Web, and it is located in Stillwater. The Communications budget pays month to month for web hosting. A new website is recommended by the Communications Manager and hopes the Pawnee Nation will reconsider a new website design with blog functions, and revisit buying a .gov name for the website. IV. Travel and Training No travel or training during the 1st quarter of 2020. V. Financial Reporting § The Communications Manager coordinates with Muriel Robedeaux for the Federal Budget and receives financial reports from accounting for the Aid to Tribal Government budget. § The Communication Office sold advertising ads. Total income for Communications Department - $323 so far for the year. Goals for the Communications Department for the second quarter of 2020 is to finish the 2019 Annual report (68-page layout), Publish a newsletter for print and distribution with the 2020 Election information, review the website and work with the Pawnee Nation Departments to update the website with the latest content, and increase the number of members in the Vimeo private group. PN Divisions Quarterly Reports Page 15 of 98 First Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council First Quarter 2020 I. Program/Office/Project Name: Information Technology Department It is the purpose of the Information Technology Department to provide the Pawnee Nation and its programs support and services for all their technology needs. These services provided include but not limited to network security, network administration, systems administration, desktop support and consulting & procurement services directly related to tribal computer and data systems. The Information Technology Department is an indirect cost service. II. Executive Summary: The Information Technology department maintains the infrastructure we currently have on a day to day basis. This quarter we have been working on the new server installation and way to keep Pawnee Nation staff working from home due to the covid-19 social distancing. III. Obstacles Understaffed is a big obstacle. When I was hired in 2010 there were 5 of us in the Information Technology department. I would like to see it staffed with 5 again soon. We have also had some short weeks due to the covid-19. IV. Quarterly Goals and Objectives The Information Technology Department’s main goal is to keep the technology infrastructure for Pawnee Nation up and running, with minimal downtime. We also want to help the employees be more productive and efficient through technology within our budget. The Information Technology team has been very busy on these objectives General:  Working on all the helpdesk tickets and phone calls we receive daily.  Working on the implementation of the new servers.  Working on locating, purchasing and implementation of software for remote workers.  Working on quotes for programs. Security:  Server builds for new VMSphere servers  Setup mobile workstations for employee remote access PN Divisions Quarterly Reports Page 16 of 98 First Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council First Quarter 2020          Kaspersky Updates and PC virus scans, daily Access Point Configuration Quotes and Microix entry for IT procurement Active Directory Administration Deskside Support Pawnee Nation College Network Cabling Emergency Operation Center Laptop Updates Set up new users Reconcile domain user list with HR employees list to gain available licenses Applications Support Specialist:  We currently have no Applications Support Specialist employee. All the current IT staff have been sharing responsibility for these duties. System Administrator:  EOC and getting things setup for Emergency protocol.  Helping all user’s with zoom meetings and logging in from home.  Working on the New server’s that was purchased.  Maintaining and servicing the Backup Servers.  Forwarding and updating everyone’s Shoretel phones to rollover to cell phones.  Updating and changing the main number for the Pawnee Nation’s answering system.  Support LANs, WANs, network segments, Internet systems.  Maintain system efficiency.  Ensure design of system allows all components to work properly together.  Troubleshoot problems reported by users.  Maintain network and system for the Domain.  Analyze and isolate issues.  Evaluate and modify system's performance.  Ensure network connectivity throughout the Pawnee Nation and infrastructure is on par with technical considerations.  Assign configuration of authentication and authorization of directory services.  Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers. PN Divisions Quarterly Reports Page 17 of 98 First Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council First Quarter 2020    Maintain network servers such as file servers, Veeam backups, intrusion detection systems. Updating the Food distribution Software to the current shopping list. Updating Tagpro to the current tag agency requirements for the live systems. Help Desk  We currently have no Help Desk employee. All the current IT staff have been sharing responsibility for these duties. V. Travel and Training:  We have utilized all free training we can find on the internet. VI. Financial Reporting  We have utilized $112,253.59 of our $457,549.48 approved budget for 2020. PN Divisions Quarterly Reports Page 18 of 98 First Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 1st quarter - 2020 I. Enrollment Department The Enrollment Department is responsible for all aspects of tribal membership. This scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment records, processing applications for tribal enrollment, processing relinquishments of tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing Verification of Indian Preference (BIA Form 4432) forms, processing the annual annuity disbursement, and facilitating tribal elections by providing a listing of eligible voters to the Election Commission. II. Executive Summary: During the first quarter the Enrollment Department has been operating with a full staff consisting of the Enrollment Manager and the Enrollment Specialist. During the emergency shutdown of Pawnee Nation on March 12, 2020 due to the COVID-19 Pandemic the Enrollment office continued to work in the office to provide enrollment services to tribal members via phone, email, fax and mail. III. Quarterly Goals and Objectives The following is the Enrollment Departments Goals and Objectives met during the 1st quarter.  GOAL: To provide accurate and timely enrollment and membership services.  OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary, and the timely resolution of any discrepancies in enrollment information. During the first quarter, the Enrollment Office processed 69 address changes, researched 39 family history trees which includes researching family trees for verifying enrollment eligibility, answered 241 tribal verifications, provided 29 applications for enrollment, documented 1 enrollment verifications for the Department of the Interior Eagle Permit Application, documented the deaths of 5 tribal members, issued 3 relinquishment forms to tribal members and received 0 requests for information regarding Pawnee history. Mailed out 52 change of address forms to tribal members and processed 7 name changes. Provided 144 other services which can consist of mailing forms, issuing reports for enrollment numbers to Pawnee Nation Programs, writing letters to organizations to verify annuity payments of tribal members, verifying enrollment, returning original documents via mail to applicants and responding to any requests or questions regarding enrollment by mail, email, fax and phone. PN Divisions Quarterly Reports Page 19 of 98 First Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 1st quarter - 2020  OBJECTIVE 2: To review applicants for tribal enrollment, prepare required documentation, and work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process applications for Pawnee enrollment. During the first quarter, the Enrollment Office processed and presented 18 new enrollment applications to the Enrollment Committee on January 8, 2020. Eighteen approved applications were submitted to the Nasharo Council on January 18, 2020 and were approved by Nasharo Council Resolution #20-01. Resolution #20-19 was presented to the Pawnee Business Council on February 1, 2020, the resolution approved the membership of 18 new enrolled members.  OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process relinquishments of Pawnee enrollment, when dual enrollment is discovered and per request of tribal member. During the first quarter, the Enrollment Office issued 3 Conditional Relinquishments, 2 Conditional Relinquishments were processed and was notified of 2 dual enrollments.  OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to tribal members. During the first quarter, the Enrollment Office issued 38 CDIBs to enrolled Pawnee Tribal Members and issued 4 Pawnee CDIB Descendant cards.  OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432) to Pawnee tribal members who are seeking employment within organizations that practice Indian Preference in hiring. During the first quarter, the Enrollment Office issued 11 Verifications of Indian Preference (BIA Form 4432).  OBJECTIVE 6: To work with the Division Director for Finance to ensure that each eligible Pawnee tribal member receives the annual annuity disbursement check from the Pawnee Nation. During the first quarter 84 annuity checks were researched and 27 were reissued.  GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens are included in the election process.  OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment information for all eligible Pawnee voters. During the first quarter, provided the Pawnee Nation Election Commission with a listing of eligible voters to be used in verifying tribal members for the Absentee Ballots and for the Pawnee Business Council Recall Elections held on March 14, 2020 and May 11, 2020. PN Divisions Quarterly Reports Page 20 of 98 First Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 1st quarter - 2020  OBJECTIVE 2: To provide the Communications Office with mailing lists to be used in providing election information to all eligible Pawnee voters. During the first quarter, the Enrollment Office provided the Communications Office with updated mailing addresses so tribal members may be notified with information regarding any past or future election information to be used in the dissemination of Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue birthday checks. IV. Travel and Training During this quarter the Enrollment Manager and Enrollment Specialist attended the BIA Southern Plains Regional Office Tribal Enrollment Training March 11th & 12th, 2020 in Shawnee, Oklahoma. V. Financial Reporting Executive Director has the information regarding financial reporting of the Enrollment Department for the 1st quarter. The Enrollment Department is preparing enrollment applications and any relinquishments for the Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter. PN Divisions Quarterly Reports Page 21 of 98 First Quarter 2020 Pawnee Cultural Resource Division 5/19/2020 Herb Adson Pawnee Cultural Resource Division Pawnee Nation Business Council Quarterly Report for First Quarter 2020 I. DIVISION NAME: Cultural Resource Division (CRD) houses our Museum, Historical Preservation Office (THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve, our Cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or held in trust” for our citizens by the federal government. II. EXECUTIVE SUMMARY: Herb Adson is Division Director, Matt Reed is THPO, Martha Onlyachief is NAGPRA, Adrian Spottedhorchief is CRD Project Coordinator, and Zac Rice and Taylor Moore are our Pawnee Language Instructors. Some of the activities that CRD participated in this quarter: January CRD hosted a Community Meeting which included a meal. This is part of Shakopee Grant Timeline. We finished up with our community survey which we gave to Tribal Planner Brian Kirk. There was over 100 Tribal Citizens that filled out the surveys. Walter Echohawk and I traveled to Colorado Springs, Co. for a meeting with National Park Service and a TV crew from Boston, who documented Pawnees connection to Pikes Peak one of our ancient scared sites. CRD staff assisted with property committee on making a Burial Policy. We also continued with our weekly Language and Cultural Classes February CRD continued with hosting a Chiefs Day activity that is held on Presidents Day. We included a meal and Chose SKY CHIEF as this year’s honoree. Some of his descendants were in attendance (Mathews Family). PN Divisions Quarterly Reports Page 22 of 98 First Quarter 2020 I attended the monthly Chiefs Meeting to update them on our activities and we continued with our weekly Language and Cultural Classes. March CRD was visited by PBS Television Crew from NE. They were doing a story on the tribes from NE and interviewed some of our PN Citizens. CRD Cultural Committee met with our Museum Board to form an Advisory Board for the New Museum/Cultural Center. They met for first time in March CRD hosted a handgame which was sponsored by two Pawnee Nation Employees who had recent birthdays. CRD Staff assisted ICDBC with Pawnee Nation Campgrounds Project and we were asked to name the new pedestrian bridge that was built at campgrounds. COVID -19 hit Oklahoma in middle of March which caused us to have a travel ban, stopped our weekly classes, committee meetings and furloughed CRD Staff to work from home III GOALS and OBJECTIVES: CRD is continuing to work towards preserving our culture through language, supporting and attending our remaining ceremonies. Repatriation of our ancestors is always a goal and objective of CRD. CRD continues to meet the timeline of Shakopee Grant/Donation. THPO and NAGPRA Offices will submit their own Quarterly Reports. I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings and Museum Board Meetings. IV TRAVEL/TRAINING CRD Director and Cultural Committee Member Walter Echohawk traveled to Pikes Peak in Colorado Springs, Co. in Jan. as quests of NPS and the City of Colorado Springs Co. V FINANCIAL REPORT: Total income for this quarter….$ 2,096.30 May 19, 2020 Page 2 PN Divisions Quarterly Reports Page 23 of 98 First Quarter 2020 Respectfully Herb Adson Director Pawnee Cultural Resource Division May 19, 2020 Page 3 PN Divisions Quarterly Reports Page 24 of 98 First Quarter 2020 Pawnee Nation Tribal Historic Preservation Office 1st Quarter 2020 Report 1. Past Projects a. Professional Development i. none b. Section 106 i. Participated in webinar with USACE Kansas City District ii. Attended the annual Fort Carson, CO Section 106 consultation meeting in Trinidad, CO iii. Attended a joint consultation with the National Park Service/US Fish and Wildlife in Valentine, NE iv. Met with Bureau of Indian Affairs archaeologist regarding Section 106 reviews on Pawnee Nation lands c. Presentations i. Pawnee astronomy to Edmond Santa Fe Middle School Indian Education class d. Community Outreach i. Conducted a class on making patterns and construction of plains-style hard sole moccasins 2. Current Projects a. Section 106 i. To date: 1. 132 Federal reviews 2. 9 non-Federal reviews 3. 137 TCNS reviews 4. 4 pipeline/windfarm reviews b. Research i. Continued conducting research on earthlodges ii. Continued construction of earthlodge 1. Began cutting timbers for entrance iii. Began planting Pawnee traditional crops iv. Continued compiling a compendium of Pawnee origin stories c. Projects i. Continued process of writing, obtaining, and installing a historical marker for the Pawnee Indian School ii. Continued enlarging the database of archaeological sites in Nebraska, Colorado, and Kansas by working with SHPO offices of each state 3. Future Projects a. Continue cooperative program with Pikes Peak National Historic Landmark. b. Continue construction of earthlodge PN Divisions Quarterly Reports Page 25 of 98 First Quarter 2020 Section 106 Reviews 2019 200 176 180 149 144 160 123 140 120 96 100 80 60 43 32 40 20 11 10 6 5 45 15 4 35 21 13 45 7 33 7 8 35 43 27 9 4 32 18 7 30 26 3 38 35 2 0 Federal Non-Federal Corporations Linear (Federal) Linear (Non-Federal) Linear (Corporations) 2020 Section 106 Reviews 80 70 60 50 40 30 20 10 0 73 47 51 39 26 0 8 Federal 33 non-Federal Corporations 1 PN Divisions Quarterly Reports Page 26 of 98 First Quarter 2020 NAGPRA 1st Quarterly Report January – March 2020 Martha Only A Chief NAGARA Coordinator Pawnee Nation of Oklahoma monlyachief@pawneenation.org (918) 762.3621 ext. 223  Turned in Annual Report to close out National Park Service for Native American Graves Protection and Repatriation Act (NAGPRA) Grant 2018 – 2019.  2020 NAGPRA Grant was submitted for funding for approval on February 13, 2020 funding will start in September 2020 on approval. I worked closely with Laura Melton, Grants and Contracts and appreciate her help.  Due to the COVID training, meetings and consultations are put on hold until they are rescheduled. Consultations will have to be rescheduled when the tribe lifts the travel ban for the Pawnee Nation.  Staying in contact with all requests on consultations by email and phone.  Reviewing the Federal Register to see if there are any new listings on Inventory Completion to see if there are any Pawnee human remains, funerary items, sacred objects, and/or objects of cultural patrimony.  I am researching the state of Iowa as they have stated if we have an interest in their state which we do that all human remains, funerary items, sacred objects and/or objects of cultural patrimony can not leave the state of Iowa. Our interest in certain counties have to remain in the state of Iowa and reburied there. I am working on this in our interest in counties are Sioux, Plymouth, Cherokee, Woodbury, Monona, Harrison, Pottawattamie, Mills, Freemont, and Buena Vista.  Working on another repatriation grant for 2020 which will include transfer control of human remains and funerary objects from the U.S. Bureau of Reclamation, Nebraska, and the Kansas State Historical Society. This will include a total of 52 individuals and 167 associated funerary objects.  Development of an MOU with White Sands Monument, NM with the Pawnee Nation.  Continuing to prepare for the largest reburial the Pawnee Nation of Oklahoma will have as of now. Reburial was scheduled for June 12, 2020, and now is waiting for the travel ban to be uplifted to pursue burial. PN Divisions Quarterly Reports Page 27 of 98 First Quarter 2020 Education Division-Workforce Services Quarterly Report to the Pawnee Business Council 1st Quarter 2020 I. Education Division/Education & Training/Workforce Services Workforce Services assists clients to achieve self-sufficiency through education, training, and case management. Services are tailored to each client’s needs based on assessment that identifies barriers and current skill levels, education and experience. Primary focus and special care focus on identifying, addressing and overcoming the client’s barriers that contribute to unemployment. II. Executive Summary: Workforce worked hard to continue on-going collaborations with TERO, Iowa Tribe Vocational Rehabilitation, and the City of Pawnee to provide more information and opportunities to clients. In the Work Experience component, there was a focus on training for clients and the community to help clients have a better understanding on job needs and self-improvement. III. Quarterly Goals and Objectives  Continue to collaborate with various program, entities, and grants to offer more employment opportunities  Continue to provide quality workforce services for all clients and address areas of weakness from last quarter  Continue providing training in the following areas for clients and the community; Career Development & Job Searching, Resume & Cover Letter, Interviews 101-Dress & Self-Presentation, Interviews 102- Do’s & Dont’s, Professionalism- Hard Skills vs Soft Skills, and Business Communication & Customer Service  Provide supportive services to address needs of clients during COVID-19 Education & Training  Fourteen (14) clients; Eleven (11) continuing, three (3) new o 5 males; 9 females  Adult Education/Classroom Training o Two (2) applications received their commercial A drivers license  Work Experience: o 2 stationed at Pawnee Nation Education Division o 1 stationed at the Pawnee Seed Preservation Project o 2 clients are continuing to work towards acceptance into a nursing program.  Collaborations o On-going with Iowa Tribe Vocational-Rehabilitation PN Divisions Quarterly Reports Page 28 of 98 First Quarter 2020 IV. V. o On-going with TERO o PN Youth Services o City of Pawnee Travel and Training o “Overcoming Adverse Experience” and other webinars Future Plans  Continue to assistance clients with training, work experience, and/or supportive services during the COVID-19 pandemic. PN Divisions Quarterly Reports Page 29 of 98 First Quarter 2020 Education Division-Youth Services Quarterly Report to the Pawnee Business Council 1st Quarter 2020 I. Education Division/Youth Services The Education division provides as many resources as possible to be a “one stop location” to help Native Americans obtain employment experience, leadership development, and achieve self-sufficiency in our service area. II. Executive Summary: Youth Services main objective this quarter was to prepare for the various camps, meeting, and activities that will enhance our youth’s education, cultural knowledge, and health. III. Quarterly Goals and Objectives  JOM Parent Committee Meeting  After-school Program  Continue collaboration with DHCS programs JOM Parent Meeting  Meeting dates o February 3, 2020 o February 18, 2020 o March 9, 2020 Unity Event; February 22, 2020; Iowa Nation Perkins, OK Highlights: o Participated in the KAIROS blanket exercise that is a unique, participatory history lesson for Native and non-Natives o Four (4) student from Pawnee Public Schools attended o Collaboration with eight (8) different Tribal youth councils Afterschool Program Highlights:  2 student workers, high school students  16 kids in program o 1st- 2 o 2nd- 2 o 3rd- 6 o 5th- 1 o M/S- 4 o H/S- 1 Visa Card Clothing Supplement PN Divisions Quarterly Reports Page 30 of 98 First Quarter 2020 This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each semester the students are allotted $125 to be used for school clothes, supplies, or any other school related items. Each parent/student is responsible for turning in the original receipts as well as a renewal form for future semester funding. For the Spring 2020 semester the program served 170 students within the United States. IV. Travel and Training  Various webinars for Childcare and COVID Future Plans o Continue providing assistance and/or supportive services for our youth clientele and families during the COVID-19 pandemic. PN Divisions Quarterly Reports Page 31 of 98 First Quarter 2020 Cultural Presentation participants at Pawnee High School, November 2019 PN Divisions Quarterly Reports Page 32 of 98 First Quarter 2020 Pawnee Nation Learning Center/ Child Care and Development Fund Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Program/Office/Project Name: Child Care and Development Fund (PNLC) The Child Care and Development Fund program goal is to increase the availability, affordability, and quality of the child care services in the Pawnee Nation service area that includes Pawnee County and Northern Payne County. The Pawnee Nation Child Care Program operates the Pawnee Nation Learning Center and Afterschool Program for children ages two months through 8 years of age. The CCDF program also operates the Pawnee Nation Child Care Assistance Program that offers child care service assistance to qualified applicants. II. Executive Summary: The Pawnee Nation Learning Center served 58 children during the first quarter. The children are provided with a nurturing, healthy and safe learning environment. Developmentally appropriate educational activities, breakfast, lunch and afternoon snacks are provided daily. The Learning Center is currently operating with 58 children enrolled. Valentine’s Day parties were held in each classroom on February 14th. Teachers post a list of party favors for parents to sign up their child to bring something for the party. Parents were welcome to attend the Valentine’s Day parties. Spring pictures were taken on February 14th. The Child Care staff includes: Infant Teachers: Stephanie Sewell and Nicole Ankney; Wobbler Teachers: Pani Moore and Destiny Taylor, 2’s teacher: Callie Wilson, 3’s teacher: Vickie Reusch, Pre-K teacher: Dana Stewart. The Afterschool Program is under the instruction of Hannah Buchanan. Cree Roughface serves as our floater. Shelby Duncan is a temporary hire to fill in for teachers who are on maternity leave. The cook for all sites is Becky Holt. The Center operated under the instruction of Center Manager Samantha Baker and Assistant Manager Christina Attocknie. The Pawnee Nation Learning Center closed on March 17, 2020 due to the outbreak of COVID-19. The center took precautions to ensure the health and safety of our children and staff. On April 13, 2020, the center re-opened to our already enrolled families that were considered essential personnel for our community. During this time between April 13, 2020 to May 19, 2020 we have provided services for nine (9) families, totaling seventeen (17) children. The CCDF program provided partial or full child care service assistance for sixteen children during the first quarter. PN Divisions Quarterly Reports Page 33 of 98 First Quarter 2020 Pawnee Nation Learning Center/ Child Care and Development Fund Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 III. Quarterly Goals and Objectives GOAL 1: To provide quality child care for our Native American and community children. OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation Learning Center for child development and child care services. ACTIVITIES: 1. Maintain child care license through the State of Oklahoma Department of Human Services (DHS). Continuous. DHS Requirements must be met at all times to remain in compliance. This involves certified staff in compliance with child/adult ratios and facilities maintained in safe and healthy repair. 2. Utilize Child and Family Food Program (CACFP) to provide healthy meals and snacks. Completed. Meals served: 1,218 breakfasts, 1,398 lunches and 2,074 afternoon snacks. Reports are submitted to receive reimbursement for the food program. 3. Provide staff training for quality child care services. Completed. Training provided is listed below. The Oklahoma Department of Human Services Licensing Requirements states entry level employees will receive 20 hours of training within three months of employment and each person who is counted toward meeting the staff-child ratio is required to obtain 20 clock hours per employment year. Manager must complete 30 hours. IV. Travel and Training Destiny Taylor, Callie Wilson and Shelby Duncan completed their NIMS training IS-00700.B and IS-00100.C. Shelby Duncan completed CPR training on March 13, 2020. Shelby Duncan has received her PLD level 1 from the Center for Early Childhood Professional Development. Dana Stewart is pursuing a Child Development Associate (CDA) to become a master teacher for preschool age children. Dana Stewart has completed a 20 clock hour training for “Preschoolers in Child Care” and a 10 clock hour training “Observing, Recording, and Assessing Children’s Development”. Becky Holt has completed various trainings through our CACFP Food Program called “Thirty on Thursdays” training webinars that go over our food regulations and requirements for the state of Oklahoma. PN Divisions Quarterly Reports Page 34 of 98 First Quarter 2020 Pawnee Nation Learning Center/ Child Care and Development Fund Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 PDLs and director’s credentials must be renewed annually and are registered on the CECPD (Center for Early Childhood Professional Development) website. Samantha Baker and Christina Attocknie attended the Oklahoma Tribal Child Care Association Network Meeting on March 3, 2020 in Shawnee, Oklahoma. Items discussed at the meeting were as following: Licensing, subsidy/ contracting, Reaching for the STARS Program, Office of Background Investigations, and tribal updates of other child care programs. V. Financial Reporting The CCDF program operates under three budgets: CCDF Discretionary, CCDF Mandatory and the Hukasa Bank Account. The program is utilizing all three funding sources. VI. Future Plans There is a list of priority items that needs to be addressed with the additional funding coming this year. The top priority items are as follows:  Door locking system  Camera monitoring system for the classrooms  New awning for the main entrance of the Learning Center  Kitchen upgrades (industrial stove & refrigerator, fire suppression hood.  New carpet/tile in the Learning center  Additional toys and equipment for classrooms and playground Continue offering quality child care to the community. Respectfully Submitted, Samantha Baker, Learning Center Manager PN Divisions Quarterly Reports Page 35 of 98 First Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 1st Quarter January – March 2020 I. Finance Division The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to the Pawnee Nation through accounts payable, accounts receivable, and payroll. The Finance Division provides payment, accounting, and reporting services to the Pawnee Nation’s various tribal, federal grants, contracts, and programs. While, ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial statements are accurately stated. II. Executive Summary: The principle function of the Finance Division is to provide accurate and timely, reliable and comparable financial reports to Pawnee Business Council (PBC), the Executive Director and the Pawnee Nations division and program directors to make management decisions that affect the Pawnee Nation and its members. Finance helped several divisions and programs with budget modifications throughout the quarter. Accountants were had to handle a larger than normal volume of Budget Modifications during the first quarter due to COLA raise. Finance also continued to provide monthly and quarterly financials to all divisions and programs. Finance is expecting distributions from TDC will be less than expected for the 2nd Quarter of 2020 due to Covid virus and the closing of the Casino. Therefore, the Nation will need to monitor future closely as our financial reserve recovers. We have continued monthly meetings with PTDC and its staff to keep the nation informed on distributions and enable the executive staff to better manage the budgets. Finance and the Executive director will continue to watch cashflows monthly to make sure the nation maintains enough funds to manage all financial obligations. We had begun to explore options to develop our own tribal fleet of vehicles. We met with a representative from Enterprise Fleet Management to explore option that would allow us to begin this process with very low capital requirements This project has been delayed because of the virus but we hope to get this back on track during the 3rd quarter. Third party billing is something we want to continue to pursue. We hope to leverage some of the additional funding source available in the second quarter to get this moving forward. Once we are pasted the chaos that has been the end of the first and start of second quarter we want to look at a consultant to help us with this. Accounts Payable – This department continues to make sure all the bills are getting paid on time and check requests are being done in an efficient manner. The travel process has improved however we still need improvement on the timeliness of travel reconciliations. PN Divisions Quarterly Reports Page 36 of 98 First Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 1st Quarter January – March 2020 Payroll – This department is doing a good job and making sure timesheets for all departments are completed and submitted on time. We have implemented addition checks and balances to ensure direct deposits are handled correctly. Payroll has also done an excellent job getting payroll submitted as required while working around holidays. Accounting - The accountants continue to send out monthly reports and assist directors when needed. We are continuing to make improvements to the financial processes of the Nation. We are current on monthly closeouts and bank reconciliations. III. Quarterly Goals and Objectives  Manage Pawnee Nation Budgets.  Provide training to employees on financial processes  Perform quarterly close-outs  Complete a schedule of tasks required to be completed in the finance department on a monthly basis by the finance employees  Complete the 2019 IDC proposal.  Improve Grant Closeout Process  Complete Audit preparation. IV. Travel and Training The Finance Director and Senior Accountant attended the Oklahoma Tribal Finance Consortium training in January. The training and contacts made continue to serve the nation by helping us improve our financial processes and efficiency. V. Financial Reporting The department budget has been reviewed. The remaining budget remained the same and is healthy and in good shape as of March 31, 2020. . VI. Conclusion The Finance Division will maintain an open-door policy and attempt to be available always to assist tribal members, the public, directors and employees. Please feel free to contact any of the finance department employees with your questions: PN Divisions Quarterly Reports Page 37 of 98 First Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 1st Quarter January – March 2020 William Perry, Finance Director, Ext. 205 Janet Mulder, Accountant, Ext. 121 Freida Pratt, Payroll Clerk, Ext. 125 Penny Powell, Sr. Accountant, Ext. 209 Nancy Moore, Accountant, Ext. 119 Davi Ferris, A/P-Clerk, Ext 120 Respectfully, W. Harrison Perry Finance Director PN Divisions Quarterly Reports Page 38 of 98 First Quarter 2020 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Program/Office/Project Name: Procurement Department The Procurement Department should oversee all purchasing and contracting transactions, concerning the Pawnee Nation. We are also responsible for receiving and distributing all ordered goods, identifying and placing property identifiers, on qualified items, and conducting annual inventories. Maintaining Inventory records is also a key function, of the Procurement Department. As of late August 2016, the Procurement Department has also taken travel arrangement responsibilities, for the Nation’s staff. We are also the support staff for the Nasharo Council, and the Pawnee Nation Election Commission. II. Executive Summary: January 2020 – During the first quarter of 2020, the Pawnee Nation was under a continued purchasing and travel ban, for all Tribal Programs. In January, the Procurement Department processed fifteen travel requests, total. Only 2 of the travels were for tribally funded programs. Also, during this month, the Procurement Office processed 8 exception reports. Our CM/GC Construction collaborative construction project is still underway. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. February 2020 – In February, the Procurement Department processed 15 travel requests. None of those were for tribal funded programs. Ten exception reports were processed, by our office in February. Administrative support was provided to the Pawnee Nasharo Council, as needed. March 2020 – In March, the Pawnee Business Council voted to ban all travel due the COVID 19 Pandemic. For the month of March, the Procurement Department processed 0 exception reports. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. During the first quarter, of 2020, the Procurement Department monitored all procurements, maintained inventory, received and distributed all ordered goods, coordinated travel, and provided administrative support to the Pawnee Nasharo Council, and the Pawnee Nation Election Commission. III. Quarterly Goals and Objectives Explain program and project goals met during the quarter. PN Divisions Quarterly Reports Page 39 of 98 First Quarter 2020 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 1st Quarter - 2020   All travel was successfully coordinated, and minimal issues occurred. The Pawnee Nasharo Council was adequately supported, throughout the first quarter of 2020. IV. Travel and Training On March 9th 2020 all travel and training was banned. V. Financial Reporting The Procurement Department stayed on track with our spending for the 2020 year. PN Divisions Quarterly Reports Page 40 of 98 First Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Program/Office/Project Name: Division of Health and Community Services The mission of the Division of Health and Community Services is to improve the overall wellness and lifestyle of Pawnee Tribal members and Native Americans within our community. DHCS accomplishes this by providing services such as health education, substance abuse counseling, nutrition, physical fitness, preservation of family, safety planning, and youth development. Per the new organization chart, the Division of Health and Community Services consists of eight (programs) under (2) departments: Health & Prevention-Community Health Representatives/Health Education; Special Diabetes Program for Indians; Substance Abuse Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid Response Program and Social Services- Ti-Hirasa Domestic Violence Program; Family Services; Food Assistance; and Elder Services. The DHCS Office is also overseeing the tribal assistance programs: elders, disability, and emergency. II. Executive Summary: Much of the quarter was dedicated to working on the following: 1) staff transition-(4) team members left this quarter; 2) staff training for new and current team members; and 3) COVID-19. During the COVID-19, Pawnee Nation went into isolation and cancelled all travel as well as group/community activities. In addition, TERC was activated and the role of DHCS is logistics. All DHCS Programs, including the DHCS Director, continued to do provide client services (with modifications). Quarterly Goals and Objective GOAL 1: The DHCS Director will be responsible for new program development and- technical assistance to program directors in preparing new and continuation proposals that support the continued and future growth of the Pawnee Nation. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators in the development of new or continuation proposal applications to funding agencies. ACTIVITY 1: The DHCS Director worked with Tribal Planner and MSPI on the Tribal Behavioral Health “Native Connections” Grant; submitted on December 10. OUTCOME 1: Waiting on response. ACTIVITY 2: The DHCS Director worked with Ti-Hirasa Domestic Violence Coordinator on the Office of Violence Against Women Grant, funded by Department of Justice-submitted February 25. PN Divisions Quarterly Reports Page 41 of 98 First Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 OUTCOME 2: Waiting on response. ACTIVITY 3: The DHCS Director worked with Ti-Hirasa Domestic Violence Coordinator on Family Violence Prevention/Domestic Violence Shelter and Supportive Services grant proposal, funded by Administration of Children & Families-submitted February 28. OUTCOME 3: Waiting on response. OBJECTIVE 2: The DHCS Director will work with the Planning Director on strategic planning for new program development and/or reorganization. ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and reviews organizational changes for each division. OUTCOME 1: Revised organizational chart approved by PBC on February 1. GOAL 1: The DHCS Director will be responsible for all program compliance in regarding to the funding agencies and/or PN. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators to make sure programs are in compliance with the funding agency and/or PN. ACTIVITY 1: THE DHCS Director is working with each program to develop and/or update their COOP Plans; make sure all staff has completed the NIMS, Food Handlers, and CPR Trainings; and all staff evaluations have been completed. OUTCOME 1: COOP Plans have all been updated. OUTCOME 2: New and/or current staff need to complete and/or recertify for trainings. Almost all of the staff has completed (1) CPR/First Aid, (1) Food Handlers, and (1) NIMS. OUTCOME 3: All programs need to update program information on the PN website. OUTCOME 4: Evaluations need to be submitted to Human Resources. ACTIVITY 2: THE DHCS Director is working with each program to make sure all budgets are up-to-date and match funding agency award amount. OUTCOME1: N/A. Objective 2: The DHCS Director will assist in providing community health education to the Pawnee community. PN Divisions Quarterly Reports Page 42 of 98 First Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e. Zumba, Yoga, RIPPED, Kickboxing, or Bootcamp). ACTIVITY 2: DHCS Director participated and/or attended Move with Heart and Title VI Advisory Board Bingo Night. ACTIVITY 3: DHCS Program (mostly those IHS-funded) assisting Housekeeping Department with Lysol/Clorox wipes for the Pawnee Indian Health Center. III. Meetings and Tribal/DHCS Events 1/06, 2/03, 3/02, 3/23 -DHCS Coordinators Meetings 1/07, 2/27, 3/16, 3/23 - Division Directors Meetings 1/09, 2/06, 3/03-Princess Committee Meetings 1/16, 2/12, 2/27-Interviews 1/21-Finance Meeting 1/21, 1/28, 1/30-TSET Meeting 1/23- Pawnee Service Unit Health Board Meeting 1/27, 2/10-Staff Evaluations 1/27-Pawnee County Healthy Coalition Meeting 1/30, 2/28-Employee Staff Meeting 1/31-Meeting with Judge Harrison 2/11-Move with Heart 2/14, 2/28-Spring Break Camp Meeting 2/14-Title VI Advisory Board Bingo Night 2/19-Behavioral Treatment Facility Meeting 2/26-Third Party Billing Meeting 2/28-Child Abuse Prevention Meeting 2/28-TOR Update Meeting 3/02-VAW Meeting 3/04-Pawnee Health Summit Meeting 3/10-TERC Meeting 3/11-Corona Virus Epi-Response Team at Pawnee Indian Health Center 3/12-Meeting with DNRS 3/12-Meeting with E.D. 3/12-Meeting with EMS Coordinator 3/13-Prayer Breakfast 3/20, 3/27-COVID-19 Discussion with Title VI Grantees 3/26-Meeting with SAP/MSPI/TOR Coordinator 3/26-Meeting with HR Coordinator, Finance Director, and E.D. PN Divisions Quarterly Reports Page 43 of 98 First Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 IV. Travel and Training 01/25- Six Nations Human Trafficking Awareness in Indian Country at Osage Casino 01/30-QPR Training 02/18-Travel Training V. Financial Reporting The DHCS Office financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Also, the DHCS Director has access to all DHCS program budgets and reports. VI. Direct Assistance (this quarter-non-reoccurring) Elders-(56) Disability-(17) Emergency-(14) VII. Future Plans Continue to work in isolation & provide client services Develop new procedures on how to provide client services once isolation is over Assist programs with budget modifications PN Divisions Quarterly Reports Page 44 of 98 First Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Pawnee Nation CHR/EMS Program: The purpose of the Community Health Representative/Emergency Medical Services is to act as an advocate and facilitator for families and individuals to gain access to comprehensive health care services as well as provide opportunities to enhance the quality of life for the people they serve. The target population is eligible Indian residents living within the Pawnee Tribal Service Area in Pawnee County and the city limits of Stillwater, OK in Payne County. Pawnee Nation Health Education Program: The purpose of this contract is to establish identifiable health education components within the tribal health department. The Health Education Program strives to promote awareness, guidance & counseling and prevention of disease and/or disability among Indian people. The overall goal is to enhance the quality of life for the people we serve inspiring healthy lifestyles. II. Executive Summary: The CHR and HE Programs continue to strive to enhance the health of our tribe and community by providing health promotion and disease prevention opportunities such as medical transports, medication deliveries, and home visits. Much of this quarter was spent carrying out business as usual as well as planning, collaborating, and implementing community events such as the Heart Health Awareness Events and Wellness Committee’s Ripped and Yoga classes. We also took part in events put on by other programs within our division. In response to the COVID-19 Pandemic, Pawnee Nation went into isolation. The CHR and HE Programs began following our Continuity of Operations Plan (COOP) to further client assistance. III. Quarterly Goals and Objectives: Goal1: To provide for a continuum of services to the population through health education, case findings, referral follow ups and provisions of supportive services. Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services and health delivery. Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment from IHS, local pharmacies, and out of town referral pharmacies for clients with no other means of transportation. Outcome 1: The CHR Program picked up and delivered medications, supplies, and/ or equipment for twenty-nine (29) clients this quarter. Activity 2: The CHR/EMS Program provided transportation services to eligible Indian residents to and from IHS and other referred facilities when necessary for routine non-emergency appointments. PN Divisions Quarterly Reports Page 45 of 98 First Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 Outcome 2: The CHR/EMS Generalists transported ninety (90) clients this quarter. Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those who are homebound. Outcome 3: The CHR/EMS Generalists conducted nine (9) home visits this quarter. Objective 2: To organize community health promotions and disease prevention for the target population. Activity 1: The Wellness Program sponsored a community Weight Loss Challenge, from January 16 to present, and it was based on pounds lost. Outcome 1: There are forty-one (41) participants. Activity 2: The CHR/HE Programs in collaboration with the Diabetes Program hosted “Move with Heart” a heart health education event on February 11. The event featured a yogurt bar, screenings, physical activity, and a speaker inspiring heart healthy choices. Outcome 2: There were twenty-five (25) participants who attended the event. Activity 3: The CHR/HE and Diabetes Programs collaborated with the Tribal Development Corporation to screen TDC employees on February 20 and 21 in honor of Heart Health Awareness Month. Outcome 3: There were forty-five (45) employees screened. Activity 4: The CHR/HE Programs assisted the Ti Hirasa Domestic Violence Program by chaperoning the Teen Dating and Violence Awareness Dance on February 29. Outcome 4: Twenty-four (24) students attended the event. Activity 5: The CHR/HE Program in collaboration with the Wellness Committee hosted Ripped and Yoga classes for community members throughout the quarter. Outcome 5: Average participants in each class are as follows: Ripped (6), and Yoga (10). Activity 6: The CHR/HE Program began gathering information to produce education awareness pamphlets regarding COVID-19 (Coronavirus) to be delivered to Title VI Elders receiving meals. (Info from CDC Website) Outcome 6: Sixty (60) pamphlets were disbursed. IV. Travel, Training, and Meetings January: 6- DHCS Coordinators meeting 10- Employee Club meeting 27- Salvation Army meeting 29- Wellness/Healthy & Fit/Safe Schools meeting PN Divisions Quarterly Reports Page 46 of 98 First Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 30- QPR Training 30- PN Staff meeting 31- CPR Training February: 3- DHCS Coordinators meeting 11- Food Handlers Training 14- Spring Break Camp meeting 14- ICW Event meeting 18- Travel Training 28- PN Staff meeting March: 2- DHCS Coordinator meeting 4- Wellness/Health & Fit/ Safe Schools meeting 23- Emergency DHCS Coordinator meeting (COVID-19 Response) 27- CSBG Training/Orientation 30- CSBG Tech Solutions Webinar 31- CSBG Flexibilities Guidance Webinar 31- LIHEAP COVID-19 Response Webinar V. Financial Reporting The Pawnee Nation CHR/HE Program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. General Assistance: During this quarter, general assistance was provided to eligible clients through the CSBG and LIHEAP Programs. The following is the number of clients served this quarter: CSBG-seven (7) LIHEAP-thirty-four (34) VI. Upcoming Events: COVID-19 Response Drive (partnering with Education) Men’s Health Awareness Pawnee Nation Health Fair Homecoming Festivities PN Divisions Quarterly Reports Page 47 of 98 First Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 1st Quarter –2020 I. Program/Office/Project Name: Diabetes Program: The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive, and educational services for Native Americans with the risk factors of developing and/or with the diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the quality of life for Native Americans by implementing SDPI Best Practice: Physical Activity/Education. II. Executive Summary: The Diabetes Program has continued to provide services designated to enhance the quality of life for the people we serve. This quarter, staff provided direct care services such as blood glucose monitoring supplies, socks, and assistance with eyewear and Glucerna. The program continues to be involved in the Pawnee County Healthy Coalition, Pawnee Public School’s Safety, Health, and Wellness Committee, to obtain more community outreach, network and combine resources. Best Practice continued with collaborations for the Move with Heart Event, Teen Dating Violence Awareness Dance, Spring Break Camp, and ICW event. Due to the heightened risks around the COVID-19 pandemic, many of the schedules events for March were cancelled. Quarterly Goals and Objectives GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its complications as well as the reduction of the occurrence of obesity. OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity with or without the diagnosis of diabetes. Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be known as the Wellness Program Committee, provided (2) Yoga classes and RIPPED. Outcome: The total fitness class participants was (38) which includes Yoga (10) and RIPPED (6). The classes are reoccurring participant average over the three (3) months. OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood sugar levels, and blood pressure levels Activity 1: The Diabetes Program conducted screenings at the Move with Heart Event on February 11. Outcome: The quarterly average for blood pressure was 131/79. PN Divisions Quarterly Reports Page 48 of 98 First Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 1st Quarter –2020 GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes. OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during outreach events with or without the diagnosis of diabetes within our service area on how physical activity and weight loss affects the prevention and/or maintenance of diabetes. Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance to collaborate in future events or projects. Continual Monthly meetings occur. Outcome: Monthly meetings were held on January 27 and February 24. GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American youth. OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical activity during community youth outreach camps. Activity 1: The Diabetes Assistant helped chaperone the Teen Dating Violence Awareness Dance on February 29. Outcome: Twenty-four (24) students attended the event. OBJECTIVE 3.2: Increase the rate of participants being educated on diabetes, nutrition, and participate in physical activity during community outreach events. Activity 1: The Diabetes Program participated in the Move with Heart Event on February 11. Outcome: A total of (10) participants received screenings. Activity 2: The Diabetes Program and CHR/HE hosted Heart Healthy Screenings on February 20-21, for the Tribal Development Corporation employees. Outcome: A total of (45) participants received screenings. GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to diabetes among Native Americans in our service area. Objective 4.1: To increase the rate of complete and documented annual exams that assist in preventing and/or reducing the occurrence of complications due to diabetes. PN Divisions Quarterly Reports Page 49 of 98 First Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 1st Quarter –2020 Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and minimize the complications. Once all exams including downloads of glucometers, clients are eligible for the demonstrated need of Nike shoes. Outcome: (0) clients have completed annual exams within the quarter (Dental, Eye, Nutrition, Foot, A1Clab, meter downloads). It is proven a demonstrated need for clients to obtain Nike N7 shoes to diabetes clients who have completed all annual exams. This shall reduce the complications with diabetes which can occur over time. Objective 4.2: Secondary Prevention: Program assists with testing supplies and nonformulary medications. Activity1: Clients were given glucometers to monitor their blood sugars at home. This tool helps the client to keep a close watch on the sugar levels and gain better control hypo/hyperglycemic episodes. Glucerna shakes will continue to be monitored. Outcome: (20) clients were issued testing supplies, (5) prescriptions were filled for non-formulary medications (Glucerna health shakes), (5) clients received eyewear assistance, and (9) received diabetic socks. III. Travel, Training, Meetings January: 6-DHCS Coordinators Meeting 14-Eagle Adventures 21-Eagle Adventures 28-Eagle Adventures 29- Pawnee Public School’s Safety, Health, and Wellness Committee 30-QPR Training 30-PN Staff Mtg February: 3-DHCS Coordinators Mtg 4-Eagle Adventures 11-Eagle Adventures 14-ICW Event Mtg & Spring Break Camp Mtg 18-Travel Training 18-Eagle Adventures 25-Eagle Adventures 28-PN Staff Mtg March: 2-DHCS Coordinators Mtg 3-Eagle Adventures PN Divisions Quarterly Reports Page 50 of 98 First Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 1st Quarter –2020 4- Pawnee Public School’s Safety, Health, and Wellness Committee 10-Eagle Adventures 23-Emergency DHCS Coordinators Mtg regarding COVID-19 Response IV. Financial Reporting The Diabetes Program continues to monitor spending and strives to maintain the level of usage of funding for current specifications of providing specialized services to the Native American Community. V. Future Plans:  National Public Health Week  Couch to 5k virtual challenge PN Divisions Quarterly Reports Page 51 of 98 First Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Program/Office/Project Name: Food Distribution Program The Food Distribution Program on Indian Reservations (FDPIR) is a Federal Program that provides USDA foods to low-income households and to Native American families residing in designated areas near reservations and in the State of Oklahoma. The program serves as an alternative to the Supplemental Nutrition Assistance Program (SNAP, formerly known as the Food Stamp Program). II. Executive Summary: The program added a new fresh produce to the program in March. The item was kiwi fruit, which participants seem to be taking. Any new product that becomes available, we will order it to give the participants an opportunity to try something different. The program received our pork smoked pit ham on our January 1. The ham is 5 lbs. and comes frozen. Each household receives one per person. The program received (216) hams and will be given out until all are gone. During March, FDP made some changes regarding how our participants were going to receive their food. This was due to the Covid-19 Pandemic. The program submitted a revision to our Plan of Operation, which was approved by USDA. It was approved for (60) days. According to our Plan of Operation, to minimize contact, no one will be allowed in the building: main door will be locked. The program will only be taking call in or email orders. The warehousemen will issue, pack, load the food on to carts, and take it to the vehicle. If the participant can, they will load their food into their own vehicle. If they are unable to do this, then the warehouseman will then load the food into the participant’s vehicle. Participants will need to stay in their vehicle until the food is brought to them. When carts are returned to the building, they are wiped down or sprayed each time. Warehouseman will wear gloves in the warehouse and both gloves and mask when they are around the participants. For the households that need to recertify or are a new household applying, forms are located on a table located in the entrance of the building. There is also a bin located there to drop off applications and all necessary paperwork. The Certification Specialist will pick them up and review them. If the Certification Specialist has any questions, participants will be contacted by phone. Participants will then be notified if they are eligible and then will place their PN Divisions Quarterly Reports Page 52 of 98 First Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 order. The program is taking every precaution so that our participants and staff remain safe during this time. III. Quarterly Goals and Objectives Our main goal this quarter was to continue to increase the number of participants on the program. This will always be an ongoing process for the program. The average number of participants during this quarter was 187, which was a little higher than the last quarter, which was 183. For January, we had 191 participants (98 households); for February, there were 169 participants (96 households); and for March, there were 200 participants (105 households). The reason for the participation increasing in March was due to people being laid off or furloughed because of the Covid-19. The number of households that were new certifications/re-certifications for the quarter was: January-19 households; February-23 households; and March-26 households. The number of households that did not recertify this quarter was: January-13 households; February-22 households; and March-7 households. The program staff continues to provide courtesy calls to our households to remind them that they need to pick up their food. These calls are made at least one week before the end of the month and there are times the calls are made up to the last day of the month. The participants are told when the last day to pick up their food, but we will have some who will come by the office on the last day when we are closed. The program continues to provide home deliveries to our elderly households, households that are disabled, or for those households that have no transportation. Participants call in their order and we deliver their order to them after 4:00 that day. In January, there were a total of 11 households, in which 7 households were elders and 4 households were disabled. In February, there were 7 households, in which 4 households were elders and 2 households were disabled, and 1 household had no transportation. In March, there were a total of 10 households, in which 7 households were elders, 2 households were disabled, and 1 household had no transportation. The Pawnee Nation Food Distribution Program Has Met/Continually in Progress their goals and objectives for this quarter. IV. Meetings and Tribal/DHCS Events During this quarter, the following meetings were attended by the program: PN Staff Meeting, DHCS Coordinator’s Meeting, and DHCS Mandatory Emergency Meeting. PN Divisions Quarterly Reports Page 53 of 98 First Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 V. Travel and Training The FDP Coordinator and the Warehouseman attended the FDPIR Program Directors’ Meeting on January 28---29, 2020 at the Chickasaw Nation Community Center in Oklahoma City. This was the first meeting with the Arizona and Utah programs that are now with the Southwest Region. USDA went over the Farm Bill and the changes that were made to it with the 80/20 match and being on a 2-year funding. There were many programs that had carry over money and we were told to use this money first, then use our FY 2020 funding. The Food Package Review Committee went over changes in the food package, with the biggest news that in October, we will all be receiving the shelled eggs. The other programs that have already begun receiving them said that they have no problems with them and that the participants really like them. They will be delivered each week along with the fresh produce. An Integrated Food Management Systems (IFMS) demonstration was done to show us how participants information will be entered into the system. The IFMS will be replacing the AIS system that we currently are using. There was information on produce and the responsibilities of the vendor and the food programs. Some programs talked about what they are doing for their Nutrition Education. Most of the meeting was spent on Management Evaluation (ME) and what a program needs to do before, during, and after the ME. These meetings are very informative, and we got to meet those programs from Arizona and Utah. The Southwest Region is now the largest region, with the two largest tribes: Cherokees Nation and Navajo Nation. VI. Financial Reporting The program continues to receive monthly expenditure reports from the Finance Division. These reports let us know what has been spent and how much is left in the program’s budgets. In March, FDP received a letter from USDA regarding our FY 2020 administrative funding. According to this letter, the total administrative funding amount is $278,898. The 80% Federal share is $223,118 and 20% Tribal share is $55,780. VII. Future Plans FDP will continue to keep the staff and our participants safe; we will be purchasing PPE items for the program through the CARES Act. The program will PN Divisions Quarterly Reports Page 54 of 98 First Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 be doing temperature checks and at this time, the program will be continuing with the Plan of Operation submitted to USDA. PN Divisions Quarterly Reports Page 55 of 98 First Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 I. ICW Program The purpose of the Indian Child Welfare Program is to prevent the break-up of Indian families by providing and making referrals for services to American Indians of the Pawnee descent, which include but are not limited to comprehensive counseling and training programs that focus on prevention and crisis intervention. II. Executive Summary The ICW Coordinator maintained a caseload of (8) state cases, (5 out of state cases), (14) Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody Cases, and (2) Pawnee Nation Tribal Foster Homes during the 1st Quarter. There was (1) out of state closed due to Guardianship being completed with the grandfather and (1) Pawnee Nation Tribal court case closed. There is a total of (35) children involved in both state and tribal cases. The ICW Coordinator completed all home visits as required in state and tribal cases with the exception of (1) home visit in the month of March. Due to Coronavirus epidemic, the ICW Coordinator at the direction of the DHCS Director and the BIA, a visit was completed by telephone as video was not available to two children in Oklahoma City. The ICW Coordinator completed weekly telephone contact with the family and mailed diapers and wipes to them. The ICW Coordinator completed (14) home visits to children and families in state and tribal cases. The ICW Coordinator completed (1) joint investigation with the Oklahoma Department of Human Services-Pawnee County on a case involving Pawnee children. The ICW Coordinator and ICW Assistant provide case management services on this case including purchasing clothing for the children, providing car seat and diapers and referring the family for services. The ICW Coordinator attended all court hearings in both state and tribal cases. The ICW Coordinator attended (8) state court hearings and (6) Pawnee Nation Tribal court hearings. There were (3) Pawnee Nation tribal court cases scheduled on Associate Judge Matthew Gore’s docket on February 7 and March 6; however, Judge Gore did not appear on those dates. The court cases set on those dates are being rescheduled at this time. The ICW Coordinator attended (1) Child Safety Meeting at Kay County DHS on a new DHS case involving a Pawnee child. The ICW Coordinator attended an Initial meeting on the same case at the foster home placement of this child which is an ICWA compliant home. The ICW Coordinator attended (3) Family Support Team Meetings on a Missouri case involving a Pawnee child. PN Divisions Quarterly Reports Page 56 of 98 First Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 The ICW Program continues to manage both state and tribal custody cases while also overseeing the OKDHS Promoting Safe and Stable Families tribal project, Child Welfare Services and Federal Promoting Safe and Stable Families. The ICW Coordinator develops case plans for those participating in these programs while also completing home visits. The ICW Program continues to assist Pawnee families through the program funds with diapers, wipes, car seats, clothing, and beds for those families with an open case. The ICW Coordinator continues to be involved in state cases involved with OKDHS to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is involved in case planning and family team meetings. The ICW Coordinator continues to be the Secretary for the Pawnee Service Area Child. The ICW Coordinator attended CPT meetings in January and February. During the meeting in February, the ICW Coordinator arranged for the Pawnee Indian Health Services Public Health nurses to provide training regarding the services offered at the Pawnee Indian Health Center. The ICW Program continues to work closely with state and tribal entities on cases and referrals for services. The ICW Coordinator meets regularly with the OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact with the CWS Tribal Coordinator for DHS. The Pawnee Nation ICW Program continues to process and verify enrollment eligibility for children as received by state agencies. There were (31) member requests for eligibility processed during this quarter. The ICW Assistant continues to process these requests and sends the eligibility letters and verification to state agencies. GOAL 1: Family Preservation: Pawnee Indian children will live in an environment that is safe, nurturing, and culturally relevant with their own family. OUTCOME: The ICW Coordinator manages both state and tribal cases and works closely with in state and out state child protection agencies to ensure the safety and well being of Pawnee children. GOAL 2: Reunification: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the ICW Program will utilize the ICWA along with providing case management services to help support the Indian parent(s) with reunification of the Indian family. PN Divisions Quarterly Reports Page 57 of 98 First Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 OUTCOME: Pawnee Nation ICW continues to provide case management services to Pawnee Nation children and families when they have been removed from the home or prior to removal to ensure the children’s safety while also preserving the family unit. The Pawnee Nation ICW Coordinator has worked closely with the families on the newly opened cases including being present at all court hearings, completing home visits and attending child safety and transfer meetings at OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation on all state custody cases. GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the Pawnee Nation ICW program will utilize a tribally approved Foster home that is safe, nurturing, clean, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to ensure that any Pawnee child that is removed from their home is placed in a tribally approved home that is ICWA compliant. The ICW Program currently has (2) Pawnee Nation Tribal Foster Homes. Th ICW Coordinator has been in involved in an out of state case involving a Pawnee child. The ICW Coordinator has continued to recommend placement with an ICWA compliant home that was not being followed by the state. The ICW Coordinator was able to receive the assistance from the Pawnee Nation prosecutor to ensure that the placement occurred according to ICWA placement preferences. GOAL 4: Permanency: When all reasonable efforts have been exhausted to reunify Pawnee Indian children with their parents or other family members, the ICW Program will utilize a tribally approved permanent home that is nurturing, safe, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure that Pawnee Indian children are placed in ICWA compliant homes. III. Travel and Training The ICW Coordinator attended QPR Training provided by the Pawnee Nation MSPI Program on January 30. IV. Meetings and DHCS/Tribal Events January: DHCS Coordinator’s Meeting Family Support Team Meeting Pawnee Service Area CPT-Ponca City Pawnee Nation Staff Meeting PN Divisions Quarterly Reports Page 58 of 98 First Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 February: DHCS Coordinator’s Meeting Child Safety Meeting-Kay County DHS Spring Break Camp Meeting ICW Child Abuse Prevention Meeting Family Support Team Meeting Pawnee Service Area CPT-Ponca City Pawnee Nation Staff Meeting March: DHCS Coordinator’s Meeting Family Support Team Meeting V. Financial Reporting The ICW Program operated under the FY 2019/2020 funds during the 1st quarter. The program also operates the Title IV-B PSSF and CWS funding for Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 10% of ICW Coordinator position with BIA paying 90%. The ICW Program is able to provide financial assistance to families only through the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS Promoting Safe and Stable Families Program. OUTCOME: The ICW Program provided direct assistance to (18) children and families during this quarter through the above-mentioned programs. VI. Future Plans The ICW Program has and will continue to provide assistance services to Pawnee children and families during the COVID-19 pandemic that began in March including answering all phone calls and emails and providing necessary items for foster families and children. PN Divisions Quarterly Reports Page 59 of 98 First Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 As this time, the Child Abuse Prevention Event has been cancelled and no future outreach has been planned. PN Divisions Quarterly Reports Page 60 of 98 First Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Program/Office/Project Name: Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and Supportive Services (FVPSA). It is a confidential support service to victims of domestic violence, dating violence, sexual assault, stalking, and human trafficking. We serve all of Pawnee County regardless of age, economic status or race. We prioritize Native American women and members of the Nation. Our mission is to provide prevention and awareness and increase victim safety and offender accountability. The program provides services including domestic and sexual violence prevention, advocacy, crisis intervention, education, and coordinated community response to victims and their families of domestic and sexual violence while incorporating Pawnee culture and traditional practices. Staff increase family as well as community involvement by providing opportunities to participate in trainings as well as culturally relevant activities. The program also promotes outreach and increases awareness by providing victim advocacy, legal assistance, emergency victim assistance, intervention, cultural healing, safety planning, transportation to shelter or relevant appointments, court advocacy, women’s group, anonymous phone or text consultation, case coordination, policy development, community response teams, sexual assault examiner programs, and community and school education programs. Our three main areas of focus are criminal justice intervention, victim services and prevention. II. Executive Summary: This quarter, we provided crisis intervention for new and established clients. Our program provided services to (5) additional clients. New clients this quarter were (4) female and (1) male, (1) were Caucasian, (4) were Native American, and (0) unknown. All clients were served in some capacity. We also continued to work with and provide services to (2) previously established clients. In response to the COVID19 Pandemic, Pawnee Nation went into isolation and cancelled all travel as well as group/community activities. The Coordinator continued to provide client services (with modifications and by herself). III. Quarterly Goals and Objectives The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant. Our first goal is to prevent incidents of domestic or dating violence, sexual assault, or stalking. This goal is being met by providing prevention services to Indian women in a variety of activities centered on healing and character development. We met this goal by setting up domestic violence booths to raise awareness, attending and presenting at events, and providing domestic violence and sexual assault support PN Divisions Quarterly Reports Page 61 of 98 First Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 group to clients. We have distributed brochures around Pawnee Nation and Pawnee County. We have (2) billboards; (1) in Pawnee and (1) in Cleveland that continue to refer people to the National Domestic Violence Hotline. Our second goal is to increase victim safety and offender accountability. This goal was met by advocating for Native Victims at a State level as well as by providing victim services and education The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and services to victims to allow participants to become self-sufficient and live a violence free life. This goal is met by maintaining the 24- hour culturally sensitive crisis hotline, providing legal services, providing emergency victim assistance, offering life skills classes, and providing supportive services that help the client meet their goal plan. Below is a list of the services provided for our clients this quarter: VICTIM SERVICES PROVIDED Partially Served Served Not Served Civil Legal Advocacy/Court Accompaniment Counseling Criminal Justice/Court Accompaniment Crisis Intervention Employment Counseling Financial Counseling Hospital/Clinic/Medical Response Material Assistance Survivor Advocacy Protection Orders Protective Order Requested-Not Received Transported Shelter Services Legal Aide (Protective Order, Divorce, Custody) Emergency Victim Assistance Grocery Assistance Rental Assistance Utility Assistance Emergency Child Care Assistance Children Served PN Divisions Quarterly Reports Page 62 of 98 (0) (7) (0) (1) (3) (0) (4) (1) (5) (0) (2) (10) (1) (0) (3) (0) (2) (4) (1) (1) (2) (0) (3) First Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 Hotline Calls DV Class Medication Delivery (64) (0) (0) **All clients receive educational and resource materials from the program. IV. Meetings and Tribal/DHCS Events Jan 6-DHCS Coordinators Meeting Jan 7-VAW Staff Meeting Jan 9-DVPI Conference Call Jan 16-Chu Rahikuts Brave Women Group Jan 30 PN Staff Meeting Feb 3-DHSC Coordinators Meeting Feb 4-VAW Staff Meeting Feb 6- Chu Rahikuts Brave Women Group Feb 7-Six Nations Meeting at Kaw Nation Feb 11-Move with Heart Walk Feb 13-DVPI Conference Call Feb 14-Spring Break Camp Meeting Feb 14-ICW Child Abuse Awareness Event Meeting Feb 28-Spring Break Camp Meeting Feb 28-ICW Child Abuse Awareness Event Meeting Mar 2-DHCS Coordinators Meeting Mar 3-VAW Staff Meeting Mar 12-DVPI Conference Call Mar 23-DHCS Emergency Meeting V. Events Jan 25-Six Nations Human Trafficking Awareness in Indian Country at Osage Casino Feb 29-TDVAM Mardi Gras Dance-(24) students attended VI. Travel and Training Jan 30-QPR Training Jan 28-31- Strengthening Sovereign Responses to Sex Trafficking in Indian County (Program Advocate) Mar 4-6-NAAV Summit at Apache Casino and Hotel (Prevention Specialist) Apr 23-Tribal Victim Services Set Aside Webinar VI. Financial Reporting We have not had any problems with availability of funds from our funding sources. PN Divisions Quarterly Reports Page 63 of 98 First Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 The Ti-Hirasa Domestic Violence Program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. VII. Future Plans 1) Continue to provide services within COVID-19 guidelines 2) Complete application for OVC Tribal Victim Services Set-Aside 3) Initiate Coordinated Community Response Team 4) Outreach/education/prevention activities such as Elder Abuse and Strangulation 5) Collaborate with Executive Office and Attorney General to update our existing Domestic Abuse Act in tribal court. PN Divisions Quarterly Reports Page 64 of 98 First Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 1st Quarterly-2020 I. Program/Office/Project Name: Pawnee Nation Substance Abuse Program (SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid Response (TOR) SAP’s Scope of Work is to provide a community- based prevention service which includes the identification of persons at risk for developing problems related to the use/abuse which will offer a variety of services and use a range of prevention and treatment approaches. Services provided to individuals and/or groups include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the physical and emotional effects of alcohol and substance abuse and constructive processes for dealing with stress. MSPI’s scope of work is to service Native American youth (8 -24 years of age) and family members who reside in the Pawnee Nation service area, providing prevention and intervention for methamphetamine and suicide ideation through cultural and health activities. The TOR grant adds an additional approach to our focused prevention outreach to reduce potential opioid misuse/abuse in our community through cultural and health activities. II. Executive Summary: This quarter was focused on clientele as far as individual sessions and transports to and from detox and in-patient treatment, probation officers, court appearances and lawyer appointments, and prevention activities with clients and the community. In regard to staff, a new Opioid Prevention Specialist was hired for the TOR Program and he began January 28 as well as a MSPI Prevention Specialist accepted a new position within the tribe in February. In response to the COVID-19 Pandemic, Pawnee Nation went into isolation and cancelled all travel as well as group/community activities. The Coordinator continued to provide client services (with modifications and mostly by herself). III. Quarterly Goals and Objectives: SAP Goal: To reduce and/or eliminate the effects of substance abuse problems among our tribal members as well as our community. Objective 1: To raise awareness in the community regarding substance use/abuse and provide resources to the community and program clients. PN Divisions Quarterly Reports Page 65 of 98 First Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 1st Quarterly-2020 Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at the SAP office. Outcome 1: From January-mid March, (90) people attended meetings. Activity 2: The program staff transported clients to different facilities for inpatient treatment, detox, and/or suicide ideation. These clients that were transported either entered extended inpatient treatment or follow up care for outpatient with IHS Behavioral Health and or Pawnee Nation SAP. Outcome 2: This quarter, (15) clients were transported-(5) to court and attorney appointments, (6) to inpatient treatment, (2) were transported with suicidal ideation, and (2) to detox. Eighteen (18) clients were seen for individual counseling. Activity 3: SAP maintains the Fitness Center, which meets the wellness component of the program. Outcome 3: From January-mid March, (499) people utilized the Fitness Center. Activity 4: MSPI sponsored QPR Training on January 30. Outcome 4: Approximately (15) tribal employees and Pawnee Public School principals attended the training. Activity 5: The SAP/MSPI Programs assisted Title VI-Indian Education with the Valentine’s Day Dance for Pawnee Middle School students on February 1. Outcome 5: (72) students attended this event and learned social skills. Activity 6: MSPI sponsored the speaker, Juan Bendara, who spoke on drug addiction and positive life choices to Pawnee Public Schools on February 18. Outcome 6: (361) students and teachers were in attendance. Activity 7: The SAP/MSPI/TOR Programs assisted the Ti-Hirasa Domestic Violence Program by chaperoning the Teen Dating and Violence Awareness Dance on February 29. Outcome 7: (24) students attended the event. Activity 8: The Wellness Program sponsored a community Weight Loss Challenge from January 2 to March 26; it was based on pounds lost. Due to tribe being in isolation, challenge had to be extended. Outcome 8: (37) people signed up for the challenge. PN Divisions Quarterly Reports Page 66 of 98 First Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 1st Quarterly-2020 Activity 9: The CHR/HE Program in collaboration with the Wellness Committee hosted Ripped and Yoga classes for community members throughout the quarter. Outcome 9: Average participants in each class are as follows: Ripped (6) and Yoga (10). IV. Meetings and Tribal/DHCS Events: 1/06, 2/03, 3/02, 3/23 -DHCS Coordinators Meetings 1/07, 2/04, 3/02-Program Staff Meetings 1/27-Pawnee County Healthy Coalition Meeting 1/30, 2/28-Employee Staff Meeting 2/4-Program Staff Meeting 2/11-Move with Heart 2/14, 2/28, 3/10-Spring Break Camp Meeting 2/19-Behavioral Treatment Facility Meeting 2/20-MSPI Teleconference Meeting 2/24-After Prom Meeting 2/28-Child Abuse Prevention Meeting 2/28-TOR Update Meeting 3/2-OK HS Native American All-Star Meeting 3/10-ICW Meeting 3/26-Meeting with SAP/MSPI/TOR Coordinator V. Travel and Training Jan 30 & March 13-CPR & First Aid Training VI. Financial Reporting: The Pawnee Nation SAP/MSPI/TOR Programs’ financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. The Pawnee Nation Fitness Center is now a sub account within the SAP Program Budget. VII. Future Plans: Continue to provide services within COVID-19 guidelines Plans to re-open after isolation is over with new modified normal National Behavioral Health Conference in May Work with DHCS Director on TOR Mid-Year Report PN Divisions Quarterly Reports Page 67 of 98 First Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 I. Title VI Program Elderly Meals Title VI Elderly Meals Program receives three federal grants (Part-A Senior Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support Services to homebound and caregivers), and the Nutrition Services Incentive Program) to promote the delivery of supportive and nutritional services for Native American Elders. The Administration on Aging Title VI primary purposes of Nutrition services are: • To reduce hunger and food insecurity; • To promote socialization of older individuals; and nutrition and other disease prevention and health promotion services to delay the onset of adverse health conditions resulting from poor nutritional health or sedentary behavior. II. Executive Summary: Much of the quarter was dedicated to working on the following: 1) staff transitionnew coordinator and head cook; 2) staff training for new and current team members; and 3) COVID-19. During the COVID-19, Pawnee Nation went into isolation and cancelled all travel as well as group/community activities. Congregate meals were cancelled; they are now delivered and/or curbside picked up and homebound meals continued as usual. Also, all Title VI Programs received a No-Cost Extension from their funding agency. III. Quarterly Goals and Objectives To reduce hunger and food insecurity: A total of 1,628 congregate meals was served for this quarter. Month Elder Center I.H.S. Total January 470 120 590 February 380 120 500 March 450 88 538 *The Title VI Senior Program projected to provide up to (55) home-delivered meals per day as noted in the proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals served per year. A total of 1,123 homebound meals were served this quarter. Month Homebound January 318 February 390 March 415 In addition to meals prepared by the Elder Center, staff arranged for Elders to go the Food Bank twice a month with other Elders “Helping Hands” and staff taking others PN Divisions Quarterly Reports Page 68 of 98 First Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 without transportation. There was (2) riders and (10) elders/homebound who received deliveries twice a month for (3) months. To promote socialization of older individuals: Our Fridays are free for visitations and shopping trips for the Elders. When we open back up. Overall Conclusions (based on annual report request for stats): Volunteers 3 Unduplicated number (Congregate) 150 Unduplicated number (Homebound) 30 Unduplicated number (Congregate-Homebound/Pickup) 55 COVID-19 Education flyers 150 Nutritional Counseling 10 Unduplicated # receiving Support Services 10 Information Referral 12 Outreach (meds, errands, remind appointments) 5 Case Management 2 Transportation 30 Legal Assistance 4 Homemaker Service 8 Home Health Aid Service 1 Chores daily Visiting* daily *All homebound are visited daily by Van Driver when meals are delivered. Telephoning 88 Family Support 2 Health Promotion & Wellness 54 Caregiving support info about available services 65 Assistance in gaining access to available services 12 Individual Counseling 2 Support Groups 4 Caregiving Training 6 Lending Closet 4 Other (Shopping, Food Bank) 35 Respite 2 To promote health and well-being by assisting older individuals to gain access to nutrition and other disease prevention and health promotion services to delay the onset of adverse health conditions resulting from poor nutritional health or sedentary behavior. All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public PN Divisions Quarterly Reports Page 69 of 98 First Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 1st Quarter-2020 Health Nursing Department established a partnership with the Pawnee Nation Title VI Program and with each year the relationship has become more efficient in addressing homebound needs. The purpose of the tribal program is to provide nutritious meals to the elderly (age 60 and older or married to an elder age spouse) who meet the requirements of the Title VI Homebound meals program the PHNs review homebound meds list and makes dietary recommendations for our cooking staff. To qualify for the home delivered meals program, individuals must be unable to walk under their own power, unless recovering from a short-term illness or surgery. They must be disabled and unable to stand for long periods of time to cook meals and/or clean dishes. The PHN Department assists with this program to provide the following: 1. Nutritional assessment 2. Health and functional asses [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3A93ed493ad7854580. Public record. Not legal advice.