# Pawnee Nation of Oklahoma (2020) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3A3bf01600fcab9844 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Pawnee Nation of Oklahoma Second Quarterly Program Reports 2020 April, May, June Pawnee Nation Division Reports Submitted to the Pawnee Business Council August 1, 2020 Walter R. Echo-Hawk, President Charles Lone Chief, Interim Vice-President Patricia McCray, Secretary Carol Chapman, Treasurer Cynthia Butler, Council Seat #1 Dawna Hare, Council Seat #2 Charles Knife Chief, Council Seat #4 Index Pawnee Nation Second Quarter Reports 2020 Pawnee Nation Organizational Chart Executive Director’s Report, Muriel Robedeaux, Executive Director Human Resources, Robert Ahdunko, Acting Manager Communications, Jeana Francis, Manager Information Technology, Christal Prill, Manager Enrollment, Carrie Peters, Manager Division of Culture (CRD), Herb Adson, Division Director Tribal Historic Preservation Office, Joseph Reed, THPO Officer NAGPRA, Martha Only A Chief, Coordinator Division of Education, Alex Harjo, Acting Division Director Division of Finance, William Perry, Division Director Procurement, Vacant, Manager Division of Health & Community Services, Tiffany Frietze, Division Director CHR/EMS (Community Health Rep./Health Education), Kyla Wichita, Coord. Diabetes, Mee-Kai Clark, Coordinator Food Distribution, Florissa Kanuho, Supervisor Indian Child Welfare, Amanda Farren, Coordinator 1 2 7 9 16 19 22 23 25 26 28 * 31 35 38 42 46 Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families Office of Violence Against Women, Amy Kenzie, Program Advocate Substance Abuse Program, Barbara Attocknie, Program Coordinator and Methamphetamine and Suicide Prevention Initiative (MSPI) Title VI – Part A and Part C, Danielle Wheatly, Program Coordinator Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police Division of Natural Resources and Safety, Monty Matlock, Division Director DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock Department of Transportation and Safety, Chris McCray Department of Fire and Rescue, Monty Matlock Department of Emergency Management, Jon James Division of Planning, Brian Kirk, Division Director Grants and Contracts, Laura Melton Planning and Tribal Development Office, Reva Howell, Manager PN Ceremonial Campgrounds & Nature Fit Trail – FY2016 PN Greenhouse Project – FY 18 PN Public Safety Center – FY 19/20 Division of Tribal Operations, Jimmy Jestes, Division Director Housekeeping and Grounds Maintenance Contract, Steven Moore *Indicate No Report was Submitted i 51 54 58 62 65 65 66 67 68 69 74 79 82 * CONSTITUTION PAWNEE NATION OF OKLAHOMA CORPORATE CHARTER PAWNEE BUSINESS COUNCIL TRIBAL COURT NASHARO COUNCIL TRIBAL DEVELOPMENT PAWNEE BUSINESS COUNCIL CORPORATION COMMITTEES & COMMISSIONS PAWNEE BUSINESS COUNCIL Enrollment Division of Education Information Technology Division of Health & Community Services EXECUTIVE OFFICE Executive Director Exec. Admin. Assistant Communications Division of Natural Resources & Safety Division of Law Enforcement Division of Finance Human Resources Division of Planning & Tribal Development TERO/EEOC Division of Cultural Resources Division of Property Management Education & Training "477" Health & Prevention Services Social Services Dept. of Environmental Conservation & Safety TAX Department Planning Department THPO Utilities Department Youth Enhancement CHR/HE All Direct Assistance Programs Dept of Fire & Rescue Procurement Department & Inventory ICDBG Repatriation Property & Maintenance Inventory After School Program Diabetes Ti-Hirasa Domestic Violence Program Dept of Transportation & Safety Grants & Contracts Department Museum IHS HK & GM Program Child Care SAP/MSPI Family Services Dept of Emergency Management Language Agriculture Department JOM Fitness Center Food Assistance Elder Services Pawnee Nation of Oklahoma Organizational Chart - Approved February 01, 2020 Pawnee Nation Division Reports Page 1 of 88 Second Quarter 2020 Executive Director Quarterly Report to the Pawnee Business Council 1ST Quarter - 2020 Honorable members of the Pawnee Business Council This report is submitted to the Pawnee Business Council to provide an accounting of some of the activities occurring within the Nation’s Government. Executive Summary: The Executive Office provides assistance to the Pawnee Business Council and administrative oversight to the Federal and Tribal programs in areas such as travel and procurement approvals. Since part of the Executive Director and the Executive Administrative Assistant’s salaries are covered by the ATTG contract, there are several deliverables that are met during the course of the day to day business. Some of these deliverables are discussed as follows: Goal The Pawnee Nation will foster a strong, efficient, and stable tribal government. Objective 1: Pawnee Nation’s Executive Office The Pawnee Nation Executive Office supports general governmental operations to a) implement organizational design to assure continued growth and development; b) provide high-level customer service; c) ensure successful operation of the Nation’s fiscal responsibilities; d) coordinate Human Resources Office for personnel administration; e) work with the Division of Natural Resources & Safety to expand on the emergency management plan; f) working with the tribal Planner on strategic planning with the Business Council; g) provides support to the Governing Documents Committee; and h) working with legal counsel and the Tribal Court on the further development of procedures and amendments to the Law and Order codes. Pawnee Nation Executive Office serves many purposes that include: ORGANIZATION WIDE The Executive Office along with the Administrative Affairs Director (which is temporarily vacant) and the Planning Director conduct ongoing assessments of the organizational structures through collaborations with the Division Directors and the Pawnee Business Council and evaluations of the divisions in regard to the effectiveness of each program within divisions in order to provide high-level customer service to Pawnee citizens. The Executive Office also serves the Nation and citizens by: Pawnee Nation Division Reports Page 2 of 88 Second Quarter 2020 Acting as a liaison between administration and the Pawnee Business Council Publishing monthly event calendars provided to tribal employees, and Pawnee Business Council member Addressing inquiries from tribal members or directing inquiries to the appropriate office and or to the Council Performing other duties and activities to support the overall operations of the administrative offices. Quarterly Events Travel and Training There has been no travel or training. Travel was restricted due to the COVID-19 Pandemic during this quarter. Financial Reporting The expenditures for the Executive Office are within the approved budget for 2020. Current Projects Hemp Project This tribal hemp plan is now approved by the U.S.D.A. Demolition Project The environmental assessment has been completed and demolition will begin in June. Renovation Projects Affecting Space and Programs There are several facilities that need to be renovated for new projects and other offices need to be moved so that some of these renovations can take place. The following was discussed in a meeting that was held in September and conversations since then. Charter School aka Community School o This project has been given an extension until next year due to the COVID-19 Pandemic. Resource Center – Law Library o The books and shelving have been moved to Pawnee and work will begin on this project during this quarter and be completed during the third quarter. Childcare/Fitness Center Facility o The renovation proposal to DHHS has been approved, and the final planning for the renovation of the Childcare facility will develop their final timeline and work can be done. Museum Project o The plans for this facility have been completed and a site has been selected and approved by the Pawnee Business Council. o Now the committee has started looking for funding of this new facility. Yurt Placement Pawnee Nation Division Reports Page 3 of 88 Second Quarter 2020 o The seed project is looking for space to place the Yurt that was donated to them. This project is currently on hold as of this date. Fracking Regulations o Background: DNRS did develop the Pawnee Nation Energy Resource Protection Act which required Tribal permitting for all oil and gas activities within our jurisdiction. We require strict compliance to applicable Tribal and Federal laws and regulations. o There has been no new well drilled on the Pawnee Nation since the Resolution to stop fracking o A letter from the BIA concerning three leases that have been invalidated showing that the environmental assessment is near completion. o A letter was sent to the owners asking them to reconsider their approval of this leases and almost 50% of the owners agree. PN Strategic Plan Planning is currently finalizing the information that has been received during all of the Strategic planning meetings that have been held with the Pawnee Business Council. A plan is being developed for the presentation of this plan to the Pawnee Business Council. Greenhouse Project The planning office is working on the pre-planning for this project and the development of a job description for a “Greenhouse Manager” to assist in the final planning stages of this facility before it goes into the construction phase. Self Governance – I.H.S. Planning Project The consultant contract has been signed and work has started on this project. IDC Proposal The 2020 IDC proposal has been completed and submitted. Currently waiting on a response on this proposal. Budget Policy Revision This is completed when it was approved by the Pawnee Business Council. Third Party Billing The Finance Director has taken lead on this and will be working with other tribes on how they set up their third-party billing and developing a process for the Pawnee Nation to get this system set up. Constitutional Updates The Governing documents group will be taking lead on this item and a meeting will be set up for this group to begin looking at the various governing documents and setting a priority of which of the tribal documents need to be revised first Election Act Revisions Pawnee Nation Division Reports Page 4 of 88 Second Quarter 2020 The Election Board will either develop the revisions themselves or work with the Governing Documents Committee on any proposed revisions. A meeting will need to be set up between the two groups as soon as a new Election Board is seated. This meeting has not been set because the Election Board has been busy with two recall petitions that resulted in recall elections. The first recall election was held during this quarter and the second recall election will be held in the second quarter. Recall Elections One recall election was held during this quarter, which resulted in the removal of the Treasurer and Vice-President COVID-19 Pandemic (new) This pandemic began during this quarter, which resulted in the initiation of the Emergency Operations Center (EOC) which is staffed with members of TERC (Tribal Emergency Response Committee). All travel was suspended during this quarter and will continue this way until the Pandemic begins to slow down. Staffing There have been several changes in the staffing here at the Pawnee Nation. 12 position have been filled this last quarter Pawnee Nation Employee Tribal Affiliation Non-, 20% Pawnee, 50% Pawnee Pawnee Descendent Other Tribe, 20% Other Tribe Non- Pawnee Descendent, 10% Each of the individual Divisions along with the individual departments that are within them have worked hard to provide the services as required within their contracts. It has been a good quarter and I look forward to working with each of the Divisions to enhance their respective offices. Each Director was given a task to come up with five achievable goals for their divisions those goals will be reviewed in future reports to the Pawnee Business Council. Pawnee Nation Division Reports Page 5 of 88 Second Quarter 2020 Copies of the different quarterly reports from each division along with their departments are attached in this report. If you have any questions, then please contact me and I will get the answer that you have requested. Respectfully Submitted, Muriel J. Robedeaux Executive Director Pawnee Nation Division Reports Page 6 of 88 Second Quarter 2020 Human Resources Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 I. Human Resources Office The Pawnee Nation’s Office of Human Resources is responsible for all aspects of personnel management. The work includes advertising vacant positions, recruiting qualified and skilled applicants, managing employee relations, administering benefit plans, developing and deploying HR policies and procedures, maintaining personnel records, establishing wage and compensation rates, and monitoring compliance with applicable tribal, federal, and applicable state laws. Additionally, the Office of Human Resources provides access to and conducts employee training, conducts orientation for new employees and explains available benefits for eligible employees. The Office oversees and handles employee grievances and requests for information on employment issues. II. Executive Summary: The Human Resources Office has continued to develop and implement improvements to personnel management within the Pawnee Nation. Specific tasks accomplished during the quarter include the hiring of the following staff: Hiring of New Staff: Due to the offices closing due to Covid 19, there have been no new hires for the 2nd Quarter. Census: PawneeDescendent OtherNonTOTAL= 51 10 21 22 104 49% 10% 20% 21% New HiresNew Positions Voluntary TerminationsInvoluntary TerminationsIII. 00 00 04 00 Quarterly Goals and Objectives Personnel Policy Review Pawnee Nation Division Reports Page 7 of 88 Second Quarter 2020 Human Resources Quarterly Report to the Pawnee Business Council 1st Quarter - 2020 • • • • Human Resource Policy & Procedure Committee meetings was held: April 29, 2020 at 11:00 Emergency P&P – Passed by PBC June 2, 2020 at 11:00 Hazardous Pay P&P Developed June 4, 2020 at 11:00 Hazardous Pay P&P – Passed by PBC Staff Development • Due to the Corona Virus, the Pawnee Nation Closed the door to the public and hiring but on hold. Insurance Broker • RWI is insurance broker. Departmental Duties and Objectives Accomplished: • Assisting applicants in the employment process, • Conducting conflict mediations, • Conducting exit interviews, • Posting vacancy announcements, • Actively recruiting qualified candidates, • Tracked annual evaluations, • Participated and responded to Oklahoma Employment Security Commissions unemployment inquires, IV. Travel and Training: Travel has been placed on hold for Tribal Employees. V. Financial Reporting: Expenditures were within the budgeted amounts for all line items. Budget for 2021 has been submitted to Budget Committee. VI. Future: • • • • Update/Revise Personnel Policies, Continue Pawnee Leadership Development Course Training for all Supervisors, Coordinators, Managers, and Directors Hire applicants for vacant positions. Due to the Virus, the following position have put on hold: 1. CHR Administrative Assistant 2. Clinic Housekeeper 3. Education Division Director Pawnee Nation Division Reports Page 8 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. Communication Manager The Communication Office is responsible for conveying an organization’s internal and external messages. The Communications Manager manages the maintenance of online content on the Pawnee Nation official website; updates the public calendar of events on the site, disseminates employee announcements; maintains the Pawnee Nation social media platforms: Facebook, Instagram, Twitter, YouTube, and Vimeo. The Communication office is the central hub for gathering content from all the tribal departments and designing the Chaticks Si Chaticks official publication newsletter mailed to each tribal households, 1 per household. The Communication office typically films the Pawnee Business Council (PBC) Meetings and uploads the videos to the private group on Vimeo, so tribal members can watch online. Due to the Covid-19 Pandemic, the Pawnee Business Council (PBC) meetings are closed for the general public. The PBC meetings are recorded in Microsoft Teams and then uploaded to a closed group on Vimeo is called Pawnee Business Council Meetings. It is accessed by invite-only by email for tribal members. The Pawnee Nation employees also have access but need to submit the Employee Vimeo Verification Form to the Human Resource Department, HR, for approval. II. Executive Summary: April 2020 – June 2020 The 2nd quarter activities from the Communications office involve the following: filming and photographing various projects; designing and publishing the 2nd quarterly newsletter, June 2020, Chaticks si Chaticks; attend doings of the Pawnee Nation to photograph and film Pawnee Nation's events, Pawnee Nation website updates, and social media management. • Post information, Coronavirus Guidelines for America, Slow the Spread, Avoid Community Spread – Covid-19 • April 2020, post Survey from The Pawnee Nation Planning & Tribal Development Division for collecting current internet usage responses. • April 11, 2020, Recall Election #2 – President, James Whiteshirt and Seat #1, Sammye Kemble • 2nd Quarter, The Pawnee Business Council approved an emergency declaration, 1st Quarter, On March 24, 2020. The Pawnee Nation's employees continue to practice isolation and limit the number of people that may meet at any gathering within the Pawnee Nation due to Covid19. Assistance to tribal members continued with modifications to protect all tribal members and employees. Pawnee Nation Division Reports Page 9 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 • • • • • • • • • • While the State of Oklahoma has released plans to re-open certain businesses beginning on May 1, the Pawnee Business Council has not lifted the restrictions put in place. Tribal management is developing a phase one plan for re-opening the tribal offices and selected buildings dependent on when protective supplies are received. 2020 Memorial Day Dance Cancelled due to Covid-19 May 6-9th, 2020, The Filing Period for the Pawnee Business Council 2020 Special Election of the President, Vice President, Treasurer, and Member Seat #1 May 15, 2020, Stonewolf Casino and Howler's BBQ Re-opened June 5, 2020, Pawnee Nation shut down due to possible COVID-19 Exposure the Nation Re-opened on June 8, 2020 June 5 – June 24 Communications was out of the office for Quarantine Pawnee Indian Veterans Homecoming 2020 Powwow Cancelled due to Covid-19 June 2020, Communications joined the TERC meetings June 11 – posted the Pawnee Nation Food Distribution Program closed from COVID-19 exposure Opened June 22, 2020 June 15, 2020 – Fitness Center Re-opening, appointment only New equipment purchased during the 2nd quarter, 2020 – None III. Quarterly Goals and Objectives Goal 1 • Video – Photograph or Film content to help tribal members to know the current status and plans of the Pawnee Nation and Pawnee Nation Business Council. Objective 1 • Video – Due to the Covid-19 Pandemic, the PBC meetings have been conducted and recorded on Microsoft Teams. The Communications Office uploads the Pawnee Business Council (PBC) meetings to the private group on Vimeo for tribal members to access. A handful of Pawnee Nation events took place during the 2nd Quarter. Communications Photographed or Filmed the event(s) to help inform tribal members of current happenings of the Pawnee Nation, and the Pawnee Business Council, by uploading the content online to our Social Media platforms. Pawnee Nation Division Reports Page 10 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 Pawnee Business Council Meetings *Due to public health concerns related to Coronavirus Disease 2019 (COVID-19) the Pawnee Business Council meetings held during the 2nd Quarter were closed to the general public and Videos are on Vimeo. (7) Pawnee Business Council meetings – uploaded to Vimeo • • • • April 14, 2020 @ 6:00 pm (uploaded to Vimeo) *1st PBC Meeting on Teams April 24, 2020 @ 12:00 pm (uploaded to Vimeo) * Meeting on Teams May 5, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams May 20, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams • June 6, 2020 @ 10:00 am Pawnee Business Council Quarterly Meeting (uploaded to Vimeo) * Meeting on Teams June 24, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams June 26, 2020 @ 3:00 pm (uploaded to Vimeo) * Meeting on Teams • • Open Forum was available for tribal members to attend in-person to the area set up at Tribal Police Station and Resource Center. Tribal Members were allowed to write down question(s) for the PBC Council. The question(s) were read out loud from the facilitator to the PBC Council by using Microsoft TEAMS. (10) Pawnee Nation Events, Video/Editing, Photos, or Events attended • April 1, 2020 – Message from James E. Whiteshirt, President, Pawnee Business Council. • April 1, 2020 – Pawnee Seed Preservation Project Blessing *due to the Covid-19 pandemic - the Seed Blessing event was canceled for the general public. • April 14, 2020, Pawnee Nation of Oklahoma presents Pawnee Prayer Songs during the Coronavirus disease (Covid-19) Pandemic, James E. Whiteshirt, President, and Aaron Adson, Herb Adson, Robert Adson. • April 17 Produce Boxes distribution to Community • May 15, 2020, JOM Senior Gift Presentation • May 29, 2020, Walter Echo-Hawk's Commencement Address for the Indigenous Law Graduation (Class of 2020) • June 26 - Spirit of the Sun AmeriCorps Summer, volunteers, and Youth Workers building the Community Garden at Mose YellowHorse Dr • June 30, 2020, Coronation Ceremony for the 2020-2021 Pawnee Nation Princess Miss Haley Brenna Teter-Johnson, Tûtawi'u', (Full of Life) • July 1, 2020, Encouraging words for our future leaders by Warren Pratt, Skidi Chief during Spirit of the Sun AmeriCorps Summer, volunteers, and Youth Workers Pawnee Nation Division Reports Page 11 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 • July 6, 2020, Pawnee Nation Inauguration 2020; - President, Treasurer, and Member Seat #1 Pawnee Nation Projects Involving Communications § June 20, 2020 – Pawnee Business Council Special Election - This special election was for four (4) positions of the Pawnee Business Council as listed; President, Vice-President, Treasurer, and Council Seat #1. Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of current events and information by leveraging the Pawnee Nation Website and social media outlets. Objective 2 •Online Platforms – Shares the content provided by each division to social platforms and maintains the website with current events to attract attention, generates interest, and helps support the organization’s operations. Activity 2 •Online Platforms – Track and measure growth on the website and social platforms such as comments, likes, and follows. 1st Quarter 2020 – Analytics for the website – www.pawneenation.org Quarterly Audience Overview –April 2020 – June 2020 § 9,190 Users (Decrease from 1st quarter 2020 – 9,491 users) § 37,565 Page Views (Increase from 1st quarter 2020 – 33,720 page views) § 00:2:10 Average Duration spent on the website (Increase from 1st quarter 2020 – 00:002:04 average duration) § Top Age group: 25-34 years of age (age range is the same from 1st quarter 2020) Top 10 – Website Content users look at 2020 2nd Quarter- Top 10 2020 1st Quarter- Top 10 webpages webpages 1. Homepage 1. Homepage 2. Pawnee History 2. Pawnee History 3. Job Opportunities 3. Job Opportunities 4. Government 4. Government 5. Pawnee Nation Flag and Seal 5. Divisions 6. Division of Education 6. Division of Education 7. Enrollment Office 7. Enrollment Office 8. Executive Office 8. Coronavirus Updates 9. Division of Health and 9. Higher Education Community Services 10. Executive Office 10. Pawnee Nation Election Commission Pawnee Nation Division Reports Page 12 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 2nd Quarter 2020 - Social Media Platforms • Facebook Business Page of the Pawnee Nation has 6,788 likes. (Growth from 1st quarter 2020 – 6,334 Likes) Facebook Business Page of the Pawnee Nation has 7,274 follows. (Growth from 1st quarter 2020 – 6,654 Likes) https://www.facebook.com/PawneeNationofOklahoma • Twitter has 1,986 followers. (Growth from 1st quarter 2020 – 1,921 Subscribers) https://twitter.com/pawneenation • Instagram has 599 followers. • Vimeo has 84 Followers. (Growth from 1st quarter 2020 – 546 Subscribers) https://www.instagram.com/pawnee_nation (Growth from 1st quarter 2020 – 79 Subscribers on public Vimeo Channel) https://vimeo.com/pawneenation • Vimeo – the PBC private group, has 129 members. (Private Group started in June 2018 – Growth from 1st quarter 2020 – 125 members) Vimeo – Forms submitted to join the Private Group on Vimeo, 140. (Some individuals have not accepted the email invite to join the Private group on Vimeo – Growth from 1st quarter 2020 – 135 forms) https://vimeo.com/groups/pawneenationpbc • YouTube of the Pawnee Nation has 316 subscribers. Growth from 1st quarter 2020 – 280 Subscribers) https://www.youtube.com/channel/UCViq80podtz0VEUFROrPVNQ Goal 3 •Print Publication(s) Chaticks Si Chaticks newsletter – Publish and disseminate the tribal newsletter as an official method to communicate past, current, and projected news and activities. Objective 3 •Print – Publish and disseminate the tribal newsletter as a formal method to communicate past, current, and projected news and activities. Pawnee Nation Division Reports Page 13 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 Chaticks Si Chaticks June 2020 newsletter issue (Image of cover below) § 40-page Layout and Design. § Mailed to 1,681 tribal households –Arrived in June 2020, one issue per household. Decrease from 1st quarter 2020 – 1,843 households The Pawnee Nation uses the printed publication Chaticks Si Chaticks as the primary method to communicate news to tribal members. Activities from the Communication office involves § Video recording and editing § Photography § Graphics § Social Media § Website updates § Email blast for new PBC video links to members who joined Pawnee Nation Division Reports Page 14 of 88 Second Quarter 2020 Communications Office Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 www.pawneenation.org is the official website of the Pawnee Nation. The current hosting company is called Juvo Web, and it is located in Stillwater. Communications budget pays month to month for web hosting. A new Mobile Friendly website is recommended by the Communications Manager to the Pawnee Business Council. • A new Mobile Friendly Website with blog functions, and • revisit buying a .gov name for the Pawnee Nation (Pawneenation.gov) IV. Travel and Training No travel or training during the 2nd quarter of 2020. V. Financial Reporting • The Communications Manager coordinates with Muriel Robedeaux with the Federal Budget and receives financial reports from accounting for the Aid to Tribal Government budget. • The Communication Office sold advertising ads. Total income for Communications Department - $375. Goals for the third quarter of 2020 are the following: • • • • • • • • TownHall Open Fourm, Work with the Pawnee Nation Divisions and Departments to update content on the website, finish the 2019 Annual report (68-page layout), Pawnee Nation Inauguration Vice-President 2020 Covid Relief Kids age 17 and under Covid Relief College Students 3rd quarter newsletter for print and distribution, Increase membership in the PBC Vimeo private group. Pawnee Nation Division Reports Page 15 of 88 Second Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council Second Quarter 2020 I. Program/Office/Project Name: Information Technology Department It is the purpose of the Information Technology Department to provide the Pawnee Nation and its programs support and services for all their technology needs. These services provided include but not limited to network security, network administration, systems administration, desktop support and consulting & procurement services directly related to tribal computer and data systems. The Information Technology Department is an indirect cost service. II. Executive Summary: The Information Technology department maintains the infrastructure we currently have on a day to day basis. This quarter we have been working on the new server installation and way to keep Pawnee Nation staff working from home due to the covid-19 social distancing. III. Obstacles Understaffed is a big obstacle. When I was hired in 2010 there were 5 of us in the Information Technology department. I would like to see it staffed with 5 again soon. We have also had some short weeks due to the covid-19. IV. Quarterly Goals and Objectives The Information Technology Department’s main goal is to keep the technology infrastructure for Pawnee Nation up and running, with minimal downtime. We also want to help the employees be more productive and efficient through technology within our budget. The Information Technology team has been very busy on these objectives General: • Working on all the helpdesk tickets and phone calls we receive daily. • Working on the implementation of the new servers. • Working on locating, purchasing and implementation of software for remote workers. • Working on quotes for programs. Security: • Server builds for new VMSphere servers • Setup mobile workstations for employee remote access Pawnee Nation Division Reports Page 16 of 88 Second Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council Second Quarter 2020 • • • • • • • • • Kaspersky Updates and PC virus scans, daily Access Point Configuration Quotes and Microix entry for IT procurement Active Directory Administration Deskside Support Pawnee Nation College Network Cabling Emergency Operation Center Laptop Updates Set up new users Reconcile domain user list with HR employees list to gain available licenses Applications Support Specialist: • We currently have no Applications Support Specialist employee. All the current IT staff have been sharing responsibility for these duties. System Administrator: • EOC and getting things setup for Emergency protocol. • Helping all user’s with zoom meetings and logging in from home. • Working on the New server’s that was purchased. • Maintaining and servicing the Backup Servers. • Forwarding and updating everyone’s Shoretel phones to rollover to cell phones. • Updating and changing the main number for the Pawnee Nation’s answering system. • Support LANs, WANs, network segments, Internet systems. • Maintain system efficiency. • Ensure design of system allows all components to work properly together. • Troubleshoot problems reported by users. • Maintain network and system for the Domain. • Analyze and isolate issues. • Evaluate and modify system's performance. • Ensure network connectivity throughout the Pawnee Nation and infrastructure is on par with technical considerations. • Assign configuration of authentication and authorization of directory services. • Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers. Pawnee Nation Division Reports Page 17 of 88 Second Quarter 2020 Information Technology Department Quarterly Report to the Pawnee Business Council Second Quarter 2020 • • • Maintain network servers such as file servers, Veeam backups, intrusion detection systems. Updating the Food distribution Software to the current shopping list. Updating Tagpro to the current tag agency requirements for the live systems. Help Desk • We currently have no Help Desk employee. All the current IT staff have been sharing responsibility for these duties. V. Travel and Training: • We have utilized all free training we can find on the internet. Pawnee Nation Division Reports Page 18 of 88 Second Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 2nd quarter - 2020 I. Enrollment Department The Enrollment Department is responsible for all aspects of tribal membership. This scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment records, processing applications for tribal enrollment, processing relinquishments of tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing Verification of Indian Preference (BIA Form 4432) forms, processing the annual annuity disbursement, and facilitating tribal elections by providing a listing of eligible voters to the Election Commission. II. Executive Summary: During the second quarter the Enrollment Department has been operating with a full staff consisting of the Enrollment Manager and the Enrollment Specialist. Enrollment Department continues to provide enrollment services to tribal members via phone, email, fax, mail and in person during the COVID-19 Pandemic. During this quarter, the Enrollment Office added a temporary position for an Administrative Assistant Special ATTG to help with the tremendous amount of calls and response of tribal member’s updating their addresses to receive the COVID-19 Relief Assistance check. This position has been a great help and assistance for the Department. The Enrollment Department also assisted in distributing and receiving the COVID-19 applications. III. Quarterly Goals and Objectives The following is the Enrollment Departments Goals and Objectives met during the 2nd quarter. • GOAL: To provide accurate and timely enrollment and membership services. • OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary, and the timely resolution of any discrepancies in enrollment information. During the second quarter, the Enrollment Office issued 187 Change of Address forms, updated 861 addresses of Tribal Members, processed 19 name changes, researched 8 family history trees which includes researching family trees for verifying enrollment eligibility, answered 82 tribal verifications, provided 11 applications and received 42 applications for enrollment, documented 2 enrollment verifications for the Department of the Interior Eagle Permit Application, documented the deaths of 10 tribal members, issued 4 relinquishment forms to tribal members and received 1 requests for information regarding Pawnee history. Provided 347 other services which can consist of mailing forms, issuing reports for enrollment numbers to Pawnee Nation Programs, writing letters to organizations to verify annuity payments of tribal members, verifying enrollment, returning original documents via mail to Pawnee Nation Division Reports Page 19 of 88 Second Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 2nd quarter - 2020 applicants and responding to any requests or questions regarding enrollment by mail, email, fax and phone. • OBJECTIVE 2: To review applicants for tribal enrollment, prepare required documentation, and work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process applications for Pawnee enrollment. During the second quarter, the Enrollment Office has not presented any new enrollment applications and have not met with the Enrollment Committee due the COVID-19 Pandemic. • OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process relinquishments of Pawnee enrollment, when dual enrollment is discovered and per request of tribal member. During the second quarter, the Enrollment Office issued 3 Conditional Relinquishments, 1 Absolute Relinquishment and notified 1 tribal member of dual enrollment. • OBJECTIVE 4: To issue Certificates of Degree of Indian Blood (CDIB) to tribal members. During the second quarter, the Enrollment Office issued 75 CDIBs to enrolled Pawnee Tribal Members and issued 4 Pawnee CDIB Descendant cards. • OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432) to Pawnee tribal members who are seeking employment within organizations that practice Indian Preference in hiring. During the second quarter, the Enrollment Office issued 4 Verifications of Indian Preference (BIA Form 4432). • OBJECTIVE 6: To work with the Division Director for Finance to ensure that each eligible Pawnee tribal member receives the annual annuity disbursement check from the Pawnee Nation. During the second quarter 42 annuity checks were researched and 27 were reissued. • GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens are included in the election process. • OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment information for all eligible Pawnee voters. During the second quarter, provided the Pawnee Nation Election Commission with a listing of eligible voters to be used in verifying tribal members for the Absentee Ballots and for the Pawnee Business Council Elections held on April 11, 2020 and June 20, 2020 Pawnee Nation Division Reports Page 20 of 88 Second Quarter 2020 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 2nd quarter - 2020 • OBJECTIVE 2: To provide the Communications Office with mailing lists to be used in providing election information to all eligible Pawnee voters. During the second quarter, the Enrollment Office provided the Communications Office with updated mailing addresses so tribal members may be notified with information regarding any past or future election information to be used in the dissemination of Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue birthday checks. IV. Travel and Training During this quarter there was no travel or training. V. Financial Reporting Executive Director has the information regarding financial reporting of the Enrollment Department for the 2nd quarter. The Enrollment Department is preparing enrollment applications and any relinquishments for the Enrollment Committee, Nasharo Council and the Pawnee Business Council next quarter. Pawnee Nation Division Reports Page 21 of 88 Second Quarter 2020 Pawnee Nation Cultural Resource Division Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. II. III. IV. V. Pawnee Nation CRD Program: Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve, our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or held in trust” for our citizens by the federal government. Executive Summary: Herb Adson is Division Director, Matt Reed is THPO, Marti Onlyachief is NAGPRA Coordinator, and Adrian Spottedhorsechief is CRD Project Coordinator. CRD also has Zac Rice and Taylor Moore who are our Language instructors for our weekly community classes This second quarter our division (CRD) and Pawnee Nation has been affected by COVID-19 Pandemic. Most employees were furloughed all of April and parts of May. CRD is largely based on cultural events, gatherings, and travel. NAGPRA, THPO, and CRD Project Coordinator for the most part worked from home during this time, returning to offices on or around June 1. CRD Director continued to come to office answered/returned phone calls, returned emails, did administration duties, etc. I was in weekly contact with staff including our language instructors, committee members, and museum board members. CRD Director contacted other agencies that we had ongoing planned events with. This included the Chicago Field Museum, Nebraska Historical Society, Roger Welsch and Dannebrog, NE Community who are involved with our Re- Burials. I also contacted our Arikara Leaders concerning our annual tribes’ reunion, also our Ponca Relatives in NE where we held our last reunion. CRD Staff worked with Pawnee Nation Citizen Carlton Gover who is an Archeologist living in Colorado who was here for a week in June doing interviews with some of our folks and their knowledge of our tribal history. I have been working with staff from American Indian Museum located in Oklahoma City, OK on the Pawnee involvement, displays they will use when they open in 2021. I have also attended weekly TERC Meetings involving our Directors and other agencies in our community. Quarterly Goals and Objectives: To continue with working within Shakopee Grant Timeline. Continue our Culture and Language Classes, our monthly Culture committee meetings, and our quarterly Museum Board Meetings. We will continue to work on strategic/sustainability plans after the grant period and take ownership of Pawnee Nation Cultural Resource Division. Travel, Training, and Meetings NONE Financial Reporting NONE Pawnee Nation Division Reports Page 22 of 88 Second Quarter 2020 Pawnee Nation THPO Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 1. Past Projects a. Professional Development i. Participated in 11 webinars concerning cultural center development b. Section 106 i. Participated in a web consultation meeting with USDA concerning the negative impact on an earthlodge site in Nebraska ii. Participated in teleconference with USFS Pike-San Isabel concerning a Programmatic Agreement iii. Participated in web consultation with Liberty Pipeline concerning cultural monitoring in Colorado and Kansas iv. Participated in web consultation with NextERA Energy concerning monitoring of wind farms in Kansas and Nebraska v. Participated in web meeting with Chicago Field Museum regarding creation of new Pawnee exhibit vi. Participated in web consultation with USFA Pike-San Isabel regarding Travel Management PA c. Presentations i. none d. Community Outreach i. none 2. Current Projects a. Section 106 i. To date: 1. 320 Federal reviews 2. 28 non-Federal reviews 3. 383 TCNS reviews 4. 3 pipeline/windfarm reviews b. Research i. Continued conducting research on earthlodges ii. Continued construction of earthlodge 1. Waiting for schedule and weather to allow cutting of preselected timbers for entrance iii. Continued planting Pawnee traditional crops iv. Continued compiling a compendium of Pawnee origin stories v. Compiled additional information on current location of major Pawnee Sacred Bundles (does not include family and individual bundles) vi. Coordinated oral interviews for grad student/Pawnee tribal member c. Projects i. Continued enlarging the database of archaeological sites in Nebraska, Colorado, and Kansas by working with SHPO offices of each state 3. Future Projects a. Work with Nebraska SHPO on usability of GIS-online database b. Continue construction of earthlodge Pawnee Nation Division Reports Page 23 of 88 Second Quarter 2020 Pawnee Nation THPO Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 c. Work with Nebraska Historical Society on commemoration of Villasur Battle Victory of 1720 Section 106 Reviews 2019 90 80 82 76 84 83 80 73 70 62 60 52 50 39 36 40 26 30 20 10 4 8 2 3 8 10 3 0 Federal Pawnee Nation Division Reports Non-Federal Page 24 of 88 Corporations Second Quarter 2020 Pawnee Nation NAGPRA Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. II. Pawnee Nation CRD Program: Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO) Repatriation/NAGPRA, Language, and Culture. Our Jurisdiction includes our Pawnee Reserve, our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or held in trust” for our citizens by the federal government. Executive Summary: Due to the COVID training, meetings, and consultations visiting institutions and museums are put on hold until they are rescheduled. Consultations will have to be rescheduled until the tribe lifts the travel ban for the Pawnee Nation of Oklahoma. The 2020 reburial is on hold as well until the travel ban is lifted so we can give our relations a proper burial as they are in boxes on shelves at this time. Cedar boxes have been made for the reburial and purchased by an individual who will did an excellent job. In the past, we have used Riverside Indian School students make these, due to the loss of the instructor who taught the class I had to find another resource for our cedar boxes. NAGPRA Officer was asked to be on the Museum Planning Committee to keep them in the loop as we begin to assemble a list of potential items our future museum. This will be a list of items that are currently repatriated to us (although not in our possession) and a wish-list of items we would like to see returned to Pawnee. III. Quarterly Goals and Objectives: 2020 NAGPRA was submitted on time and has been approved through National Park Service awarding the Pawnee Nation of Oklahoma $82,687.00 2020 Repatriation Grant was submitted on time and has been approved through Nation Parks Service awarding the Pawnee Nation of Oklahoma $15,000.00 IV. Travel, Training, and Meetings NONE V. Financial Reporting NONE VI. Future Plans I was asked to be on the panel for the Association of American Indian Affairs (AAIA) Sixth Annual Repatriation Conference on October 27 – 28, 2020. “NAGPRA Challenges and Successes at Resource-Challenged Institutions: Sharing Our Experiences as We Move Forward into the New Decade of Compliance” which I have accepted to represent the Pawnee Nation. Continuing to search grants.gov to see if there is anything else the NAGPRA office can apply to help the Pawnee Nation. Continuing to check the Federal Register Publications for Notice of Inventory Completion to see if the Pawnee Nation needs to claim and request a transfer of control for human remains Pawnee Nation Division Reports Page 25 of 88 Second Quarter 2020 Pawnee Nation 477/Education Division Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. 477/Education Division/Te Tu Koo Resources The Education Division provides comprehensive employment, education and training services for adults and a year-round youth program for the Pawnee Nation. The Division includes Early Childhood Education/Child Care Program; Youth Development, PreK-12; Workforce Services and Higher Education Scholarship. The mission of the division is to provide services to tribal members and other federally recognized tribal members residing in our jurisdiction to enable members to obtain the skills needed to become productive individuals and contributors to their respective communities. II. Executive Summary: One of the significant priorities for this quarter was managing and maintaining operation of the entire division during the recent global pandemic. As the quarter started in April, Education staff began collaboration with CRD, DHCS and DNRS to construct a “Safer at Home” project. This project would consist of various items commonly used in the household and specified as combative resources against COVID-19. During collaboration efforts, the Pawnee Nation Learning Center continued efforts to safely open the center for children of essential workers on April 6th. Also starting this date was GED classes online with new software available to students. Other events included Youth Services continuing Tribal Consultation meeting via, zoom, with Cushing, Jennings, and Tulsa Public Schools. The month concluded with the Higher Education Scholarship Deadline for students applying for Summer 2020 funding. Continuing operations in the month of May consisted of the highlights for Youth Services as the school year successfully ended. With safe practices in mind, the division and JOM Parent Committee was able to celebrate the 2020 High School graduates on May 14th where each senior was gifted a Chromebook and Eagle feather for their success. Other highlights consisted of the completion of GED classes for the summer and the Education Committee approving/awarding 2 scholarships. As the quarter concluded in the month of June, the division was pleased to see that the renovation of the kitchen at the Learning Center was approved by PBC on June 2nd. Other highlights during this month was the achievement of E&T client as they obtained their goal of Driver’s License Reinstatement and the start of the Summer Youth Work Experience (SYWEX) program on June 15th. Unfortunately, on June 17th, the Learning Center was notified and advised by Pawnee Indian Health Services to close until July 7th as a childcare employee tested positive for COVID-19. During and after this event, the division continued to make efforts to increase and maintain safe measures of keeping a safe healthy environment for clients and staff. Pawnee Nation Division Reports Page 26 of 88 Second Quarter 2020 Pawnee Nation 477/Education Division Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 III. Quarterly Goals and Objectives • Collaborate with Cultural Resources Division, DHCS and DNRS to provide materials and supplies for project to encourage the well being and safety of clients and community members affects by COVID-19. • Collaborate with Grant and Contracts to continue the process of Construction & Renovation with CCDF for kitchen expansion at PNLC • Maintain compliancy of division operation while taking safety precautions against global pandemic. • Provide quality childcare and other services for clients and the community. • On-going collaboration with Meridian Technology for GED classes. • Continue to collaborate with the Pawnee Title VI Program at Pawnee Public Schools. IV. Travel and Training ➢ N/A Meetings ➢ April 2nd – CHR, Kyla Wichita & DNRS, Rhonda James ➢ April 3rd – Meridian Technology, Jennifer Tressler GED Coordinator ➢ April 13th – Tulsa Public Schools, Tribal Consultation ➢ April14th – Cushing Public Schools, Tribal Consultation ➢ April 15th – Jennings Public Schools, Tribal Consultation ➢ May 14th – Pawnee Public Schools, Title VI Public Hearing ➢ May 21st – Education Committee, Summer HIED Scholarship ➢ June 3rd – Education Division Staff Meeting V. Financial Reporting • Higher Education: 1 pending scholarship for Summer 2020. • Education & Training: Expenditures are within the planned budget. • Youth Services: Expenditures are within the planned budget. • Child Care: Expenditures are within the planned budget. VI. Future Plans Division plans consist of completing “Safer at Home” project and filling open education positions so that the division is fully staffed for operations. Youth Services continues collaboration with CRD and OSU with hopes of completing the arrangements for Middle School tutoring; starting date targeted for Fall 2020 semester. Goal of arrangements is for middle school students to be offered after school mentoring and tutoring online. Pawnee Nation Division Reports Page 27 of 88 Second Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 2nd Quarter April – June 2020 I. Finance Division The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to the Pawnee Nation through accounts payable, accounts receivable, and payroll. The Finance Division provides payment, accounting, and reporting services to the Pawnee Nation’s various tribal, federal grants, contracts, and programs. While, ensuring compliance with the Pawnee Nation fiscal policy, Generally Accepted Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial statements are accurately stated. II. Executive Summary: The principle function of the Finance Division is to provide accurate and timely, reliable and comparable financial reports to Pawnee Business Council (PBC), the Executive Director and the Pawnee Nations division and program directors to make management decisions that affect the Pawnee Nation and its members. Finance helped several divisions and programs with budget modifications throughout the quarter. Finance division has had a higher workload than at any time since I have been with the Nation. We have issued over 2 million dollars in Covid relief Fund checks in the 2nd quarter. Budget call was issued in May as required in policy and hearing are expected to begin in late July. Finance also continued to provide monthly and quarterly financials to all divisions and programs. Finance has worked closely with the Planning division obtain funding for the planned Pawnee Nation Substance Abuse and Mental Health facility. We are excited about the how this project is moving along and believe that it will come to fruition. The result being a great benefit to the Nation, Pawnee county, and the 5-county area. TDC distributions have been less than expected for the 2nd Quarter of 2020 due to Covid virus and the closing of the Casino. Therefore, the Nation will need to monitor future closely as our financial reserve recovers. We have continued monthly meetings with PTDC and its staff to keep the nation informed on distributions and enable the executive staff to better manage the budgets. Finance and the Executive director will continue to watch cashflows monthly to make sure the nation maintains enough funds to manage all financial obligations. We had begun to explore options to develop our own tribal fleet of vehicles. We met with a representative from Enterprise Fleet Management to explore option that would allow us to begin this process with very low capital requirements This project has been delayed because of the virus but we hope to get this back on track during the 3rd quarter. A follow up meeting has been scheduled for the end of July. Third party billing is something we want to continue to pursue. We hope to leverage some of the additional funding source available in the second quarter to get this Pawnee Nation Division Reports Page 28 of 88 Second Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 2nd Quarter April – June 2020 moving forward. Once we are pasted the chaos that has been the second quarter we want to look at a consultant to help us with this. Accounts Payable – This department continues to make sure all the bills are getting paid on time and check requests are being done in an efficient manner. The travel process has improved however we still need improvement on the timeliness of travel reconciliations. Payroll – This department is doing a good job and making sure timesheets for all departments are completed and submitted on time. We have implemented addition checks and balances to ensure direct deposits are handled correctly. Payroll has also done an excellent job getting payroll submitted as required while working around holidays. The former Payroll Clerk has continued to help with training a new payroll clerk. We expect to hire the new person early in the 3rd quarter. Accounting - The accountants continue to send out monthly reports and assist directors when needed. We are continuing to make improvements to the financial processes of the Nation. We are current on monthly closeouts and bank reconciliations. The accountants have really stepped up during this time and taken on additional responsibilities and workload since the Pandemic outbreak. III. Quarterly Goals and Objectives ➢ Manage Pawnee Nation Budgets. ➢ Provide training to employees on financial processes ➢ Perform quarterly close-outs ➢ Complete a schedule of tasks required to be completed in the finance department on a monthly basis by the finance employees ➢ Complete the 2019 IDC proposal. ➢ Improve Grant Closeout Process ➢ Complete Audit preparation. IV. Travel and Training No travel of training during 2nd quarter. V. Financial Reporting The department budget has been reviewed. The remaining budget remained the same and is healthy and in good shape as of June 30, 2020. Pawnee Nation Division Reports Page 29 of 88 Second Quarter 2020 Division of Finance Quarterly Report to the Pawnee Business Council 2nd Quarter April – June 2020 VI. Conclusion The Finance Division will maintain an open-door policy and attempt to be available always to assist tribal members, the public, directors and employees. Please feel free to contact any of the finance department employees with your questions: William Perry, Finance Director, Ext. 205 Janet Mulder, Accountant, Ext. 121 Vacant, Payroll Clerk, Ext. 125 Penny Powell, Sr. Accountant, Ext. 209 Nancy Moore, Accountant, Ext. 119 Davi Ferris, A/P-Clerk, Ext 120 Respectfully, W. Harrison Perry Finance Director Pawnee Nation Division Reports Page 30 of 88 Second Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. Program/Office/Project Name: Division of Health and Community Services The mission of the Division of Health and Community Services is to improve the overall wellness and lifestyle of Pawnee Tribal members and Native Americans within our community. DHCS accomplishes this by providing services such as health education, substance abuse counseling, nutrition, physical fitness, preservation of family, safety planning, and youth development. Per the new organization chart, the Division of Health and Community Services consists of eight (programs) under (2) departments: Health & Prevention-Community Health Representatives/Health Education; Special Diabetes Program for Indians; Substance Abuse Program/Methamphetamine and Suicide Prevention Initiative/Tribal Opioid Response Program and Social Services- Ti-Hirasa Domestic Violence Program; Family Services; Food Assistance; and Elder Services. The DHCS Office is also overseeing the tribal assistance programs: elders, disability, and emergency. II. Executive Summary: This quarter was dedicated to working under the COVID-19 pandemic. For most of the quarter, Pawnee Nation was still in isolation and all travel and group/ community activities continued to be cancelled. Due to the recent COVID-19, Walmart was seeking out tribes to donate food to. Pawnee Nation was fortunate to be one of the tribes selected; we received a sizable donation Walmart of (24) pallets of fruits and vegetables. The donation consisted of the following: 6 pallets of sweet onions, 1 ½ pallets of yellow onions, 5 pallets of limes, 2 pallets of pineapples, 3 pallets of spaghetti squash, 1 pallet of tomatoes, 1 pallet of sweet potatoes, 3 pallets of Idaho potatoes, 1 pallet of mangos, and ½ pallet of butternut squash. During the week of April 1320, the Division of Health & Community Services and Property Management volunteer divided the food and made food boxes. Recipients received the food boxes by either home delivery or curbside delivery. We utilized the produce to 1) supplement our tribal food programs, 2) distributed to Tribal Development Corporation and Pawnee Nation employees who have been furloughed, laid off, and/or reduced hours due to the pandemic, 3) gave to our elders, program participants, tribal members, and tribal employees, 4) donated to local & county restaurants, nutrition sites, food banks, soup kitchens, and a nursing home, and 5) shared with the City of Pawnee employees. Many of the recipients shared their bounty with family, friends, neighbors, etc. All DHCS Programs, including the DHCS Director, continued to do provide client Pawnee Nation Division Reports Page 31 of 88 Second Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 services (with modifications). DHCS developed a Phasing Plan in which 1) each program developed new procedures on how to provide client services once isolation was over and 2) included health and sanitization precautions to keep employees and clients safe. Several federal programs receiving supplemental funding due to CARES Act and First Transition Act (FFTA) so new budgets had to be developed and approved. Quarterly Goals and Objective GOAL 1: The DHCS Director will be responsible for new program development and- technical assistance to program directors in preparing new and continuation proposals that support the continued and future growth of the Pawnee Nation. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators in the development of new or continuation proposal applications to funding agencies. ACTIVITY 1: The DHCS Director worked with Tribal Planner and MSPI on the Tribal Behavioral Health “Native Connections” Grant; submitted on December 10. OUTCOME 1: Waiting on response. ACTIVITY 2: The DHCS Director worked with Ti-Hirasa Domestic Violence Coordinator on the Office of Violence Against Women Grant, funded by Department of Justice-submitted February 25. OUTCOME 2: Waiting on response. ACTIVITY 3: The DHCS Director worked with Ti-Hirasa Domestic Violence Coordinator on Family Violence Prevention/Domestic Violence Shelter and Supportive Services grant proposal, funded by Administration of Children & Families-submitted February 28. OUTCOME 3: Waiting on response. ACTIVITY 1: The DHCS Director worked with Tribal Planner on the COVID-19 Emergency Response from the Southern Plains Tribal Health Board-submitted April 29. OUTCOME 1: Pawnee Nation was awarded a $60,000 subaward. ACTIVITY 1: The DHCS Director worked with Tribal Planner and DNRS on the Supporting Tribal Public Health Capacity in Coronavirus Preparedness and Response from CDC-submitted May 29. OUTCOME 1: Pawnee Nation was awarded funding. Pawnee Nation Division Reports Page 32 of 88 Second Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 OBJECTIVE 2: The DHCS Director will work with the Planning Director on strategic planning for new program development and/or reorganization. ACTIVITY 1: N/A GOAL 1: The DHCS Director will be responsible for all program compliance in regarding to the funding agencies and/or PN. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators to make sure programs are in compliance with the funding agency and/or PN. ACTIVITY 1: THE DHCS Director is working with each program to develop and/or update their COOP Plans; make sure all staff has completed the NIMS, Food Handlers, and CPR Trainings; and all staff evaluations have been completed. OUTCOME 1: COOP Plans have all been updated. OUTCOME 2: New and/or current staff need to complete and/or recertify for trainings. Just (1) staff needs CPR/First Aid and we are fully up to date. OUTCOME 3: All programs need to update program information on the PN website. OUTCOME 4: All but (1) evaluation has been submitted to Human Resources. ACTIVITY 2: THE DHCS Director is working with each program to make sure all budgets are up-to-date and match funding agency award amount. OUTCOME1: All budgets have been updated and approved. This also incudes the new budgets from CARES Act and Family First Transition Act (FFTA). OUTCOME 2: Budgets were submitted during Budget Call in June. Several programs are ending this year, but we will be asking for carryover requests and/or extensions to utilize all funding and meet all federal deliverables. Objective 2: The DHCS Director will assist in providing community health education to the Pawnee community. ACTIVITY 1: DHCS Director helps with the Wellness Program (i.e. Yoga, RIPPED). We just started fitness classes on June 1. ACTIVITY 2: DHCS Director and FDP Warehouseman participated in the Southern Oaks Nursing Home Week Parade-May 11. Pawnee Nation Division Reports Page 33 of 88 Second Quarter 2020 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 III. Meetings and Tribal/DHCS Events 04/06-Emergency Management Review Meeting 04/08, 06/17-CDC Grant Meetings 04/14, 04/21, 04/28, 05/04, 05/11, 05/15, 05/18, 05/26, 06/01, 06/03, 06/08, 06/15, 06/22, 06/29-TERC Update Meetings 04/27, 06/02 - Division Directors Meetings 04/29, 5/29-Wellness Program Meetings 04/29, 06/02, 06/04-Human Resources Committee Meetings 05/19-Phasing Plan Meeting 05/28-Self Governance Core Planning Team Meeting 05/29, 06/15-Fitness Center Proposal Meetings 06/01--DHCS Coordinators Meeting 06/04-COVID Q&A with Pawnee Indian Health Center 06/08-Emergency EOC Meeting 06/11, 06/18--Princess Committee Meetings 06/25-TOR Carryover Webinar 06/30-Princess Coronation IV. Travel and Training 06/19-DHCS Budget Training 06/26-Self Governance Training V. Financial Reporting The DHCS Office financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Also, the DHCS Director has access to all DHCS program budgets and reports. VI. Direct Assistance (non-reoccurring) Elders-(7) Disability-(1) Emergency-(3) VII. Future Plans Continue to provide client services while being closed to the public. Look into possible funding opportunities-Tribal Management and TIPCAP Injury Prevention Use COVID funding for intended purposes for clients and community Work with DNRS and Planning Director on awarded COVID grants. Pawnee Nation Division Reports Page 34 of 88 Second Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. Pawnee Nation CHR/EMS Program: The purpose of the Community Health Representative/Emergency Medical Services is to act as an advocate and facilitator for families and individuals to gain access to comprehensive health care services as well as provide opportunities to enhance the quality of life for the people they serve. The target population is eligible Indian residents living within the Pawnee Tribal Service Area in Pawnee County and the city limits of Stillwater, OK in Payne County. Pawnee Nation Health Education Program: The purpose of this contract is to establish identifiable health education components within the tribal health department. The Health Education Program strives to promote awareness, guidance & counseling, and prevention of disease and/or disability among Indian people. The overall goal is to enhance the quality of life for the people we serve with healthy lifestyles. II. Executive Summary: The CHR/HE Programs continued services this quarter with adjustments in regard to COVID-19, serving clients seeking health care and assistance. The CHR Generalists also assisted DHCS with helped unloading, sorting, loading, and delivery produces boxes to elders and homebound program participants in April. Program budgets are up to date with matching awarded amounts and new program numbers. Also, program budgets were submitted for 2021 Budget Call. III. Quarterly Goals and Objectives: Goal1: To provide for a continuum of services to the population through health education, case findings, referral follow ups and provisions of supportive services. Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services and health delivery. Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment from IHS, local pharmacies, and out of town referral pharmacies for clients with no other means of transportation. Outcome 1: The CHR Program picked up and delivered medications, supplies, and/ or equipment for (33) clients this quarter. Activity 2: The CHR/EMS Program provided transportation services to eligible Indian residents to and from IHS and other referred facilities when necessary for routine non-emergency appointments. Outcome 2: The CHR/EMS Generalists transported (24) clients this quarter. Pawnee Nation Division Reports Page 35 of 88 Second Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those who are homebound. Outcome 3: The CHR/EMS Generalists conducted (67) home visits via phone calls and food delivery this quarter. Objective 2: To organize community health promotions and disease prevention for the target population. Activity 1: The CHR/HE Program in collaboration with the Wellness Committee hosted weekly class-RIPPED, Yoga, and Running/Walking Group for community members starting June 1. Outcome 1: Total participants in fitness classes was (55). The average numbers are as follows: RIPPED (7), Yoga (10), and Walking Club (11). Activity 2: The CHR/HE Program assisted Title VI Elders Program with the delivery of meals in support of social distancing and safer at home practice. Outcome 1: Meals were delivered to approximately (55) elders along with an educational pamphlet containing information regarding COVID- 19. IV. Travel, Training, and Meetings April: 8- COVID-19 Response Drive Meeting 9- Tribal LIHEAP Quarterly Webinar and Conference Call 16- Live Q & A for Tribal Grantees Webinar (CSBG) 29- Wellness Committee Meeting May: 11- Southern Oaks Nursing Home Week Parade 21- CSBG Tribal Network Update Session & CARES Act Live Q & A 29- Wellness Committee Meeting June: 1- DHCS Coordinators Meeting 19-Budget Training Meeting 22- Intro to CSBG Webinar 22- How to Apply (CSBG) Webinar 22- CSBG Community Needs Assessment Webinar V. Financial Reporting The Pawnee Nation CHR/EMS/HE program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Also received additional CHR, HE, CSBG, and LIHEAP funding through the CARES Act. Pawnee Nation Division Reports Page 36 of 88 Second Quarter 2020 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 General Assistance: During this quarter, general assistance was provided to eligible clients through the CSBG and LIHEAP Programs. The Pawnee Nation received supplemental LIHEAP funding through the CARES Act and has begun dispersing to eligible clients. The following is the number of clients served this quarter: CSBG-(12) LIHEAP-(12) LIHEAP CARES-(8) VI. Upcoming Events: CHR/HE and Diabetes- Blood Drive and COVID-19 Antibody Testing-July 29 COVID-19 Response Drive in Collaboration with Education Pawnee Nation Division Reports Page 37 of 88 Second Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 2nd Quarter –2020 I. Program/Office/Project Name: Diabetes Program: The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive, and educational services for Native Americans with the risk factors of developing and/or with the diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the quality of life for Native Americans by implementing SDPI Best Practice: Physical Activity/Education. II. Executive Summary: The Diabetes Program has continued to provide services designated to enhance the quality of life for the people we serve. This quarter has been dedicated to providing direct care services such as blood glucose monitoring supplies, socks, and assistance with eyewear and Glucerna. The program continues to be involved in the Pawnee County Healthy Coalition, Pawnee Public School’s Safety, Health, and Wellness Committee, to obtain more community outreach, network, and combine resources. Best Practice continued with participation in National Public Health Week’s Billion Steps Challenge and start of the Tiwari’ Walking/Running Club on June 11. Quarterly Goals and Objectives GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its complications as well as the reduction of the occurrence of obesity. OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity with or without the diagnosis of diabetes. Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be known as the Wellness Program Committee, provides a weekly Yoga class, RIPPED class, and walking/running club starting June 1. Outcome: The total fitness class participants was (55) which includes Yoga (10); RIPPED (7); and walking/running club (11). The classes are reoccurring participant average over the month of June. OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood sugar levels, and blood pressure levels Activity 1: The Diabetes Program conducted screenings during the month of June for individuals signing up for the Tiwari’ Walking/Running Club. Outcome: The quarterly average for blood pressure is 127/77. Pawnee Nation Division Reports Page 38 of 88 Second Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 2nd Quarter –2020 GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes. OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during outreach events with or without the diagnosis of diabetes within our service area on how physical activity and weight loss affects the prevention and/or maintenance of diabetes. Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance to collaborate in future events or projects. Continual Monthly meetings occur. Outcome: Monthly meetings were held on April 20, May 18, and June 15 via Zoom. GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American youth. OBJECTIVE 3.1: Increase the rate of youth participation in screenings and/or physical activity during community youth outreach camps. Activity 1: The Diabetes Program implemented the Tiwari’ Walking/Running Club open to all ages, tribal and non-tribal community members. Outcome: A total of (20) individuals completed pre-screenings to be eligible for incentives for the club. OBJECTIVE 3.2: Increase the rate of participants being educated on diabetes, nutrition, and participate in physical activity during community outreach events. Activity 1: The Diabetes Program participated in the National Public Health Week during April 6-12, 2020. Outcome: A total of (8) participants joined our team for APA’s Billion Steps Challenge, walking a combined total of 183,114 steps. Goal 4: To assist in preventing and/or reducing the occurrence of complications due to diabetes among Native Americans in our service area. OBJECTIVE 4.1: To increase the rate of complete and documented annual exams that assist in preventing and/or reducing the occurrence of complications due to diabetes. Pawnee Nation Division Reports Page 39 of 88 Second Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 2nd Quarter –2020 Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and minimize the complications. Once all exams including downloads of glucometers, clients are eligible for the demonstrated need of Nike shoes. Outcome: (1) client has completed annual exams within the quarter (Dental, Eye, Nutrition, Foot, A1C lab, meter downloads”. It is proven a demonstrated need for clients to obtain Nike N7 shoes to have completed all annual exams. This shall reduce the complications with diabetes which can occur over time. OBJECTIVE 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary medications. Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps the client to keep a close watch on the sugar levels and gain better control hypo/hyperglycemic episodes. Glucerna shakes will continue to be monitored. Outcome: (10) clients were issued testing supplies, (9) prescriptions were filled for non-formulary medications (Glucerna health shakes), (3) clients received eyewear assistance, and (4) received diabetic socks. III. Travel, Training, Meetings April: 2- Advancements in Diabetes Webinar – Managing Diabetes through the COVID-19 Crisis. 20- Pawnee County Healthy Coalition (PCHC) Meeting via Zoom 29- COVID-19 Related Nutrition Issues in AI/AN communities Webinar 29- Wellness Program Meeting via Conference Call May: 11-Southern Oaks Nursing Home Week Parade 18- PCHC Meeting via Zoom 27- Special Diabetes Program for Indians (SDPI) Coordinators Meeting via Skype 29- Wellness Program Meeting via Conference Call June: 1- DHCS Coordinators Meeting 2- SDPI Required Webinar: SDPI 2021 Continuation Application Kickoff 9- SDPI Coordinators Meeting via Skype 10- Massters of Gravity (MOG) Health and Fitness Camp Planning Meeting 15- PCHC Meeting via Zoom 17- MOG Health and Fitness Camp Planning Meeting Pawnee Nation Division Reports Page 40 of 88 Second Quarter 2020 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 2nd Quarter –2020 19- Budget Training Meeting IV. Financial Reporting The Diabetes Program continues to monitor spending and strives to maintain the level of usage of funding for current specifications of providing specialized services to the Native American Community. V. Future Plans: • Massters of Gravity Health and Fitness Camp for Pawnee Middle School and High School students-July 27-August 7 • Couch to 5k virtual challenge • Native Breastfeeding Week Pawnee Nation Division Reports Page 41 of 88 Second Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. Program/Office/Project Name: Food Distribution Program The Food Distribution Program on Indian Reservations (FDPIR) is a Federal Program that provides USDA foods to low-income households and to Native American families residing in designated areas near reservations and in the State of Oklahoma. The program serves as an alternative to the Supplemental Nutrition Assistance Program (SNAP, formerly known as the Food Stamp Program). II. Executive Summary: The program added our seasonal produce to the program in June. The items were: 1 lb. Fresh Peaches, 2 lb. Honey Dew Melon, 1 lb. Nectarines, and 2 lb. Green & Red Grapes. Our participants really like these products, especially the grapes. In April, the 2 lb. Frozen Bison was changed to a 1 lb. package. The 2 lb. bison came in chubs, while the 1 lb. comes in a square package. The participants seem to like the 1 lb. packaging better than the 2 lb. chubs. This is given out as a 2 for 1 product. In April, FDP received an email that Walmart was wanting to help tribes by providing food assistance. We felt that this was a great opportunity to help tribal members as well as other programs who may need food. The program had the dry storage area in the warehouse and if needed, we also had room in our cooling unit. The program received the truck on April 13 with 24 pallets of fruit and vegetables. This was unloaded by the warehousemen using the program forklift. The donation consisted of: 6 pallets of sweet onions, 1 ½ pallets of 3 lb. yellow onions, 5 pallets of limes, 2 pallets of pineapples, 3 pallets of spaghetti squash, 1 pallet of tomatoes, 1 pallet of sweet potatoes (individually wrapped), 3 pallets of Idaho potatoes, 1 pallet of mangos, and ½ pallet of butternut squash. The staff, along with other DHCS volunteers, helped with sacking food, getting the food together, and putting them in plastic containers. These were given to our tribal food programs; employees who had been furloughed, laid off, or had reduced hours due to the COVID-19 pandemic, and tribal members. With so much food, the local food bank and restaurants were also given a portion of the food. This was given out at the Roam Chief building and was curbside pick-up. In May, the program requested an extension from USDA to continue the safety conditions that were outlined in the program’s Plan of Operation. This was so that the program can continue to take every precaution for our staff as well as our participants to remain safe during the COVID-19 Pandemic. The program Pawnee Nation Division Reports Page 42 of 88 Second Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 revised their plan, which included temperatures being taking for all individuals who enter the building. It was approved for another (60) days. The program tried to be safe and take all precautions, but in June we had (1) staff member who tested positive for COVID-19. All staff were contacted by the Pawnee County Health Department and were told that we would have to quarantine for (14) days. The program was shut down during this time. The participation really went down for the month of June due to this. When we returned to work on June 22, the staff met to see what we could do to get our participants in. We decided to open for only ½ day on when we received our monthly shipment and to remain open on the last day of the month, which would give participants an extra day to pick up food. Participants were called to let them know that we were back open. This was hard because it was near the end of the month and some participants were not able to come in. III. Quarterly Goals and Objectives Our main goal this quarter was to continue to increase the number of participants on the program. This will always be an ongoing process for the program. The average number of participants during this quarter was 161, which was a lower than the last quarter, which was 187. For April, we had 201 participants (108 households); for May, there were 160 participants (86 households); and for June, there were 122 participants (62 households). The participation continued to increase in April and then went down in May. For June, the participation went way down due to the program being closed for (14) days. The number of households that were new certifications/re-certifications for the quarter was: April-23 households; May-21 households; and June-8 households. The number of households that did not recertify this quarter was: April-10 households; May-17 households; and June-20 households. The program staff continues to provide courtesy calls to our households to remind them that they need to pick up their food. These calls are made at least one week before the end of the month and there are times the calls are made up to the last day of the month. The participants are told when the last day to pick up their food, but we will have some who will come by the office on the last day when we are closed. The program continues to provide home deliveries to our elderly households, households that are disabled, or for those households that have no transportation. Participants call in their order and we deliver their order to them Pawnee Nation Division Reports Page 43 of 88 Second Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 after 4:00 that day. In April, there were a total of 10 households, in which 5 households were elders, 3 households were disabled, and 2 households had no transportation. In May, there were 9 households, in which 4 households were elders, 4 household were disabled, and 1 household had no transportation. In June, there were a total of 5 households, in which 2 households were elders, 2 households were disabled, and 1 household had no transportation. The Pawnee Nation Food Distribution Program Has Met/Continually in Progress their goals and objectives for this quarter. IV. Meetings and Tribal/DHCS Events During this quarter, the following meetings were attended by the program: DHCS Coordinator’s Meeting FDP Warehouseman and DHCS Director participated in the Southern Oaks Nursing Home Week Parade-May 11. V. Travel and Training None VI. Financial Reporting The program continues to receive monthly expenditure reports from the Finance Division. These reports let us know what has been spent and how much is left in the program’s budgets. In June, the FY 2020 Food Distribution’s Federal and Tribal Match budgets were approved. The Federal was approved for $223,118 and the Tribal was approved for $67,562. In April, the program received an email from USDA regarding the CARES Act which provided $100,000,000 to the Food Distribution Program on Indian Reservations (FDPIR) to prevent, prepare for, and respond to the coronavirus. Out of this amount, $50,000,000 was to be used for facility improvements and equipment upgrades. The Pawnee Nation submitted the required forms to USDA for the facility improvements and equipment upgrade, which totaled $56,869. In June, the program was informed that USDA had approved us for $50,044, with the federal share being $40,035 (80%) and tribal share being $10,009 (20%). This was for: $46,299-Program Vehicle, $1,000-Personal Protective Equipment (PPE) Supplies, $1,285-Produce Bags, and $1,460 -Shopping Bags. The Pawnee Nation did submit a Tribal Waiver for the $10,009. The program really needs a program vehicle which is used to make home deliveries to elderly, disabled, and those participants who have no transportation. The program will be purchasing a Pawnee Nation Division Reports Page 44 of 88 Second Quarter 2020 Food Distribution Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 2020 Chevrolet Suburban. Currently, we have been using the CHR van or our personal vehicles. This vehicle is also used to attend the FDPIR national conference, trainings, and meetings. The produce bags are used for the fresh vegetables and fresh fruits. The shopping bags are used to carry out the food to participants vehicles. The PPE supplies is needed to disinfect and sanitize the warehouse and equipment that is used. This includes wipes, spray, gloves, hand sanitizers, masks, and whatever else that is needed. VII. Future Plans Continue to keep the staff and our participants safe with items purchased from the CARES Act. Continue to operate under our Plan of Operations, which was submitted in May to USDA. Pawnee Nation Division Reports Page 45 of 88 Second Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 2nd Quarter -2020 I. ICW Program The purpose of the Indian Child Welfare Program is to prevent the break-up of Indian families by providing and making referrals for services to American Indians of the Pawnee descent, which include but are not limited to comprehensive counseling and training programs that focus on prevention and crisis intervention. II. Executive Summary The ICW Coordinator maintained (9) state cases, (6 out of state cases), (14) Pawnee Nation Tribal Cases, (2) Pawnee Nation Tribal Custody Cases, and (2) Pawnee Nation Tribal Foster Homes during the 2nd quarter. A total of (35) children involved in both state and tribal cases. There were (3) state cases closed, (1) case was closed due to an Adoption by an ICWA compliant placement, and (2) were closed due to successful reunification with the mother. There was (1) Pawnee Nation tribal case closed due to the youth turning eighteen. The ICW Coordinator completed all home visits as required in state and tribal cases with the exception of (1) home visit during the month of April due to the Coronavirus epidemic. The ICW Coordinator, at the direction of the Division Director and the BIA, completed the visit to (2) tribal custody by telephone as video was not available. The ICW Coordinator completed telephone contact with the family and completed in home visits in May and June. The ICW Coordinator completed (16) home visits to children and families in state and tribal cases. The ICW Coordinator completed (2) joint investigations with the Oklahoma Department of Human Services in Pawnee County involving Pawnee children. The ICW Coordinator transported a family to (2) dental appointments on an open case. The ICW Coordinator provided case management services to Pawnee children and families including those affected by the Coronavirus pandemic. The ICW Coordinator purchased diapers, wipes and pull ups with OKDHS Promoting Safe and Stable Families funds for children during this quarter. The ICW Program most often has a supply of diapers, wipes, and car seats available for Pawnee families. The ICW Coordinator attended all court hearings in both state and tribal cases. The ICW Coordinator attended (6) Pawnee Nation Tribal cases held by Zoom, (2) state court hearings, and (4) hearings by telephone in out of state cases. The ICW Coordinator provided Expert Witness Testimony in an Adoption case in Pawnee County District Court. Pawnee Nation Division Reports Page 46 of 88 Second Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 2nd Quarter -2020 The ICW Coordinator attended (3) Family Support Team Meetings by telephone in out of state cases. The ICW Program continues to manage both state and tribal custody cases while overseeing the OKDHS Promoting Safe and Stable Families, Child Welfare Services and Federal Promoting Safe and Stable Families funding. The ICW Coordinator continues to develop case plans for those participating in these programs with an open case. The ICW Coordinator continues to be involved in state cases involved with OKDHS to ensure that the Indian Child Welfare Act is followed. The ICW Coordinator is involved in case planning and family team meetings. The ICW Coordinator continues to be the Secretary for the Pawnee Service Area Child. The ICW Coordinator attended CPT meetings in May and June by Zoom meeting due to the coronavirus pandemic. The ICW Coordinator completed the Annual Progress and Services Report (APSR) for the Tribal Child and Family Services Plan (CFSP) for the Administration for Children and Families funding from 2020-2024. This provides funding through Child Welfare Services and Promoting Safe and Stable Families. A copy of this plan is available at the ICW Program. The ICW Program continues to work closely with state and tribal entities on cases and referrals for services. The ICW Coordinator meets regularly with the OKDHS Tribal Fields Liaison, Carmin Tecumseh Williams and has regular contact with the CWS Tribal Coordinator for DHS. There continues to be ongoing issues with the Oklahoma Department of Human Services regarding notifying the Pawnee Nation when they are involved with Pawnee children. There have been more issues with this since the Coronavirus pandemic. The ICW Coordinator continues to express this to the Tribal Coordinator. Through contact with OKDHS, the ICW Coordinator has learned that OKDHS will be closing many offices throughout the state including the Pawnee County office. The ICW Coordinator spoke to the CW Supervisor in Pawnee County who would like to partner with the Pawnee Nation when possible to utilize our facility when having family meetings or visitation with parents. The ICW Coordinator plans to discuss this information with the Division Director regarding any collaborations with the state in the future. The Pawnee Nation ICW Program continues to process and verify enrollment eligibility for children as received by state agencies. There were (10) member Pawnee Nation Division Reports Page 47 of 88 Second Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 2nd Quarter -2020 requests for eligibility processed during this quarter. The ICW Coordinator processed these requests during the ICW Assistant’s absence while the Pawnee Nation was closed and sent the eligibility letters and verification to state agencies. GOAL 1: Family Preservation: Pawnee Indian children will live in an environment that is safe, nurturing, and culturally relevant with their own family. OUTCOME: The ICW Coordinator manages both state and tribal cases and works closely with in state and out state child protection agencies to ensure the safety and well being of Pawnee children. GOAL 2: Reunification: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the ICW Program will utilize the ICWA along with providing case management services to help support the Indian parent(s) with reunification of the Indian family. OUTCOME: Pawnee Nation ICW continues to provide case management services to Pawnee Nation children and families when they have been removed from the home or prior to removal to ensure the children’s safety while also preserving the family unit. The Pawnee Nation ICW Coordinator has worked closely with the families on the newly opened cases including being present at all court hearings, completing home visits and attending child safety and transfer meetings at OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The ICW Coordinator is also filing a Motion to Intervene on behalf of Pawnee Nation on all state custody cases. GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the Pawnee Nation ICW program will utilize a tribally approved Foster home that is safe, nurturing, clean, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to ensure that any Pawnee child that is removed from their home is placed in a tribally approved home that is ICWA compliant. The ICW Program currently has (2) Pawnee Nation Tribal Foster Homes. Th ICW Coordinator has been in involved in an out of state case involving a Pawnee child. The ICW Coordinator has continued to recommend placement with an ICWA compliant home that was not being followed by the state. The ICW Coordinator was able to receive the assistance from the Pawnee Nation prosecutor to ensure that the placement occurred according to ICWA placement preferences. GOAL 4: Permanency: When all reasonable efforts have been exhausted to reunify Pawnee Indian children with their parents or other family members, the Pawnee Nation Division Reports Page 48 of 88 Second Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 2nd Quarter -2020 ICW Program will utilize a tribally approved permanent home that is nurturing, safe, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure that Pawnee Indian children are placed in ICWA compliant homes. III. Travel and Training The ICW Coordinator attending the Capacity Building for Tribes Webinar. IV. Meetings and DHCS/Tribal Events April: Annual IV-B Meeting 21 & 22 held by Zoom Family Support Team Meeting Family Team Meeting Pawnee Service Area CPT by Zoom meeting May: Meeting w/CPT members ICW Coordinator and VAW Coordinator participated in the Southern Oaks Nursing Home Week Parade-May 11. June: DHCS Coordinator’s Meeting Family Support Team Meeting Meeting with Tribal State Affairs Liaison Pawnee Service Area CPT held by Zoom V. Financial Reporting The ICW Program operated under the FY 2019/2020 funds during the 2nd quarter. The program also operates the Title IV-B PSSF and CWS funding for Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 10% of ICW Coordinator position with BIA paying 90%. The ICW Program is able to provide financial assistance to families only through the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS Promoting Safe and Stable Families Program. OUTCOME: The ICW Program provided direct assistance to (16) children and families during this quarter through the above-mentioned programs The ICW Program also received additional CWS funding through the CARES Act as well as PSSF funding through the Family First Transition Act. Pawnee Nation Division Reports Page 49 of 88 Second Quarter 2020 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 2nd Quarter -2020 VI. Future Plans Continue to provide services to Pawnee children and families. Including implementing any changes necessary due to the Coronavirus epidemic that may cause changes to the way Indian child welfare services are delivered. Pawnee Nation Division Reports Page 50 of 88 Second Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 I. Program/Office/Project Name: Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and Supportive Services (FVPSA). It is a confidential support service to victims of domestic violence, dating violence, sexual assault, stalking, and human trafficking. We serve all of Pawnee County regardless of age, economic status or race. We prioritize Native American women and members of the Nation. Our mission is to provide prevention and awareness and increase victim safety and offender accountability. The program provides services including domestic and sexual violence prevention, advocacy, crisis intervention, education, and coordinated community response to victims and their families of domestic and sexual violence while incorporating Pawnee culture and traditional practices. Staff increase family as well as community involvement by providing opportunities to participate in trainings as well as culturally relevant activities. The program also promotes outreach and increases awareness by providing victim advocacy, legal assistance, emergency victim assistance, intervention, cultural healing, safety planning, transportation to shelter or relevant appointments, court advocacy, women’s group, anonymous phone or text consultation, case coordination, policy development, community response teams, sexual assault examiner programs, and community and school education programs. Our three main areas of focus are criminal justice intervention, victim services and prevention. II. Executive Summary: This quarter, we provided crisis intervention for new and established clients. Our program provided services to (4) additional clients. New clients this quarter were (4) female and (1) male, (2) were Caucasian, (6) were Native American, and (0) unknown. All clients were served in some capacity. We also continued to work with and provide services to (4) previously established clients. III. Quarterly Goals and Objectives The Ti-Hirasa Domestic Violence Program has three main goals for the DOJ grant. Our first goal is to prevent incidents of domestic or dating violence, sexual assault, or stalking. This goal is being met by providing prevention services to Indian women in a variety of activities centered on healing and character development. We met this goal by setting up domestic violence booths to raise awareness, attending and presenting at events, and providing domestic violence and sexual assault support group to clients. We have distributed brochures around Pawnee Nation and Pawnee County. We have (3) billboards; (1) in Pawnee and (2) in Cleveland that continue to refer people to the National Domestic Violence Hotline. Pawnee Nation Division Reports Page 51 of 88 Second Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 Our second goal is to increase victim safety and offender accountability. This goal was met by advocating for Native Victims at a State level as well as by providing victim services and education The third goal is to provide shelter, supportive services, and access to communitybased services for victims. We meet this goal by providing safety, resources, and services to victims to allow participants to become self-sufficient and live a violence free life. This goal is met by maintaining the 24- hour culturally sensitive crisis hotline, providing legal services, providing emergency victim assistance, offering life skills classes, and providing supportive services that help the client meet their goal plan. Below is a list of the services provided for our clients this quarter: VICTIM SERVICES PROVIDED Partially Served Served Not Served Civil Legal Advocacy/Court Accompaniment Counseling Criminal Justice/Court Accompaniment Crisis Intervention Employment Counseling Financial Counseling Hospital/Clinic/Medical Response Material Assistance Survivor Advocacy Protection Orders Protective Order Requested-Not Received Transported Shelter Services Legal Aide (Protective Order, Divorce, Custody) Emergency Victim Assistance Grocery Assistance Rental Assistance Utility Assistance Emergency Child Care Assistance Children Served Hotline Calls DV Class Medication Delivery Pawnee Nation Division Reports Page 52 of 88 (0) (6) (0) (1) (1) (0) (4) (1) (4) (0) (2) (8) (0) (0) (2) (0) (1) (5) (4) (4) (4) (0) (8) (72) (0) (0) Second Quarter 2020 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 2nd Quarter - 2020 **All clients receive educational and resource materials from the program. IV. Meetings Apr 9-DVPI Conference Call May 14-DVPI Conference Call June 1-DHCS Coordinators Meeting June 11-DVPI Conference Call V. Events Apr-6 NAAV Zoom Meeting Apr 20-Assisted with Food Box Distribution May 11-Nursing Home Week Parade VI. Travel and Training Apr 7-Tribal Victim Services Set Aside Webinar Apr 15-Disaster Planning for Tribal DV Programs and Shelters Apr 23-Tribal Victim Services Set Aside Webinar Jun 17-Human Trafficking Online Safety Webinar VI. Financial Reporting We have not had any problems with availability of funds from our funding source. The Ti-Hirasa Domestic Violence Program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. FVPSA also received additional funding through the CARES Act. VII. Future Plans 1) Continue to provide services to victims within COVID-19 guidelines 2) Continue to update Facebook Page with information related to COVID-19 and Domestic/Sexual Violence information. 3) Attend DVPI Annual Convening Virtual Event 4) Initiate Coordinated Community Response Team 5) Outreach/education/prevention activities such as Elder Abuse and Strangulation 6) Collaborate with Executive Office and Attorney General to update our existing Domestic Abuse Act in tribal court. Pawnee Nation Division Reports Page 53 of 88 Second Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 2nd Quarterly Report I. Program/Office/Project Name: Pawnee Nation Substance Abuse Program (SAP)/Methamphetamine and Suicide Prevention Initiative (MSPI)/Tribal Opioid Response (TOR) SAP’s Scope of Work is to provide a community- based prevention service which includes the identification of persons at risk for developing problems related to the use/abuse which will offer a variety of services and use a range of prevention and treatment approaches. Services provided to individuals and/or groups include referral to primary residential programs that emphasize improved selfimage, value, and attitude clarification, decision making, and recognition of the physical and emotional effects of alcohol and substance abuse and constructive processes for dealing with stress. MSPI’s scope of work is to service Native American youth (8 -24 years of age) and family members who reside in the Pawnee Nation service area, providing prevention and intervention for methamphetamine and suicide ideation through cultural and health activities. The TOR grant adds an additional approach to our focused prevention outreach to reduce potential opioid misuse/abuse in our community through cultural and health activities. II. Executive Summary: This quarter was focused on clientele as far as returning to a new “modified” individual sessions and group. There were several opportunities to attend webinar sessions to further enhance quality of treatment for our clients. The SAP/MSPI/TOR Coordinator assisted DHCS with helped unloading, sorting, loading, and delivery produces boxes to elders and homebound program participants in April. SAP/MSPI/TOR Coordinator worked with TOR Prevention Specialist and DHCS Director on the Mid-Year Report; it was submitted June 30. Program budget modifications are up to date. Also, program budgets were submitted for 2021 Budget Call. III. Quarterly Goals and Objectives: SAP Goal: To reduce and/or eliminate the effects of substance abuse problems among our tribal members as well as our community. Pawnee Nation Division Reports Page 54 of 88 Second Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 2nd Quarterly Report Objective 1: To raise awareness in the community regarding substance use/abuse and provide resources to the community and program clients. Activity 1: SAP holds regular group meetings every Wednesday at 7:00 p.m. at the SAP office. Outcome 1: In June, (24) people attended meetings due to reduced group meetings attributed to the Covid-19 Pandemic. Activity 2: The program staff assisted clients to 12&12 Treatment Center for treatment and/or suicide ideation. These clients were transported by family members due to the Tribe’s travel restriction. Outcome 2: This quarter, (3) clients were transported with substance use disorder and suicidal ideation. Seven (7) clients were seen for individual counseling either in person or by electronic methods. Activity 3: The program staff implemented a new “modified” way to meet with clients this quarter especially during the Tribe’s Isolation (mid-March to June 1). Outcome 3: Program coordinator completed (9) weekly home visits and phone conversation in April; (5) weekly home visits and phone conversations in May; and continued to meet the current needs for those who decided not to come into the office in June. Activity 4: SAP maintains the Fitness Center, which meets the wellness component of the program. Outcome 4: This quarter, (17) people utilized the Fitness Center. Due to the COVID-19 closure, staff was temporarily detailed to the SAP Office. Activity 5: SAP/MSPI in collaboration with the CHR/HE and Diabetes Programs, shall be known as the Wellness Program Committee, hosted weekly classesRIPPED, Yoga, and Running/Walking Group for community members starting June 1. Outcome 5: Total participants in fitness classes was (55). The average numbers are as follows: RIPPED (7), Yoga (10), and Walking Club (11). ALL SAP, MSPI, AND TOR ACTIVITIES WERE CANCELLED DUE TO COVID-19 PANDEMIC April 7- Native American Language Competition (Norman) April 10- Pawnee Nation Employee Egg Hunt April 14- Title VI Banquet for Native students April 16- First Native American Singing and Dance Competition All Star Event April 18- Pawnee High School After Prom Party (Tulsa) Pawnee Nation Division Reports Page 55 of 88 Second Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 2nd Quarterly Report April 21- Ag Safety Day April 23- Pawnee Language Event (Rogers State) April 25- ICW Child Abuse Prevention Event IV. Meetings and DHCS/Tribal Events April 29-20: Wellness Program Meetings May 29-20: Wellness Program Meetings June 1: DHCS Coordinator’s Meeting June 1/15-20: Fitness Center Meetings June 15-20: Staff Meeting June 15-20: New protocol initiated for Fitness Center Re-Opening to include limiting clients and reserving a time frame to use the facility. V. Travel and Training April 3/6-20: Strategies of Support for Mental Health Providers Webinar These webinars focused on resiliency, strength, overcoming challenges of social distancing, and supporting efforts to adapt and deliver services. April 8-20: Trauma, Historical Trauma, PTSD and Treatment Webinar April 9-20: Virtual Native Talking Circle: Staying Connected in Challenging Times Webinar May 6-20: Addressing Attachment Issues Webinar May 12-20: Implementing Contingency Management Techniques within AI/AN Populations Webinar May 26-20: A Comprehensive Approach to Preventing Suicide: The Role of Law, Policy and Social Determinants of Health Webinar June-3/4/10/17/24-20: Webinars- Strategies of Support for Mental Health Providers June 11-20: Substance Use During a Pandemic Webinar June 18-20: Ethics for Behavioral Health Providers Webinar June 25-20: TOR Carryover Webinar (by Division Director) VI. Financial Reporting: The Pawnee Nation SAP/MSPI program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. The Pawnee Nation Fitness Center is now a sub account within the SAP Program Budget. VII. Future Plans: MSPI is looking for future speakers for Middle School and High School to present on anti- suicide approaches. Pawnee Nation Division Reports Page 56 of 88 Second Quarter 2020 Pawnee Nation Substance Abuse Program/ Methamphetamine and Suicide Prevention Initiative/ Tribal Opioid Response Quarterly Report to the Pawnee Business Council 2nd Quarterly Report July 25-20: Pawnee Bill Memorial Rodeo Kid’s Rodeo July 31-20: TOR Carryover due August 27-20: SASPP/DVPP Virtual Training September 16/18-20: IHS Oklahoma Area Behavioral Health Conference (Virtual) Pawnee Nation Division Reports Page 57 of 88 Second Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 2nd Quarter-2020 I. Title VI Program Elderly Meals Title VI Elderly Meals Program receives three federal grants (Part-A Senior Nutritional Meals/Supportive Services, Part-C Caregiver Outreach Program (Support Services to homebound and caregivers), and the Nutrition Services Incentive Program) to promote the delivery of supportive and nutritional services for Native American Elders. The Administration on Aging Title VI primary purposes of Nutrition services are: • To reduce hunger and food insecurity; • To promote socialization of older individuals; and nutrition and other disease prevention and health promotion services to delay the onset of adverse health conditions resulting from poor nutritional health or sedentary behavior. II. Executive Summary: Most of the quarter was dedicated to working during COVID-19 pandemic. Congregate meals continued to be cancelled; they are delivered and/or curbside picked up and homebound meals continued as usual. TDC donated food from Arrow stop, Howlers, and Travel Plaza to the Title VI Program. The donation was/is a cost savings for the program. The Food Distribution Program also donated some food which was distributed to the clients. Lastly, program participants and other elders also received produce baskets that the tribe received and put together. Program budgets are up to date with matching awarded amounts and new program numbers. Also, program budgets were submitted for 2021 Budget Call. III. Quarterly Goals and Objectives To reduce hunger and food insecurity: A total of 348, I.H.S. meals was served for this quarter. Month Elder Center I.H.S. Total April 0 144 144 May 0 96 96 June 0 108 108 *The Title VI Senior Program projected to provide up to (55) home-delivered meals per day as noted in the proposal which is (16) days per month, and (12) months per year to eligible participants age sixty (60) and older or married to an elder spouse. This is equivalent to ten thousand (10,000) home delivered meals served per year. A total of 3,380 homebound meals were served this quarter. Month Homebound April 1,170 Pawnee Nation Division Reports Page 58 of 88 Second Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 2nd Quarter-2020 May June 1,040 1,170 In addition to meals prepared by the Elder Center, staff arranged for Food Bank twice a month with other Elders “Helping Hands” and staff taking others without transportation. There was (0) riders and (5) elders/homebound who received deliveries twice a month for (3) months. To promote socialization of older individuals: Our Fridays are free for visitations and shopping trips for the Elders. When we open back up. Overall Conclusions (based on annual report request for stats): Volunteers 2 Unduplicated number (Congregate-Homebound/Pick up) 155 Unduplicated number (Homebound) 35 Unduplicated number (I.H.S) 10 Unduplicated number (receiving services) 230 Covid-19 Education flyers 150 Nutritional Counseling 5 Unduplicated # receiving Support Services 7 Information Referral 15 Outreach (meds, errands, remind appointments) 9 Case Management 1 Transportation 5 Legal Assistance 2 Homemaker Service 5 Home Health Aid Service 1 Chores daily Visiting* daily *All homebound are visited daily by Van Driver when meals are delivered. Telephoning 95 Family Support 5 Health Promotion & Wellness 85 Caregiving support info about available services 65 Assistance in gaining access to available services 10 Individual Counseling 1 Support Groups 2 Caregiving Training 5 Lending Closet 2 Other (Shopping, Food Bank) 35 Respite 0 Pawnee Nation Division Reports Page 59 of 88 Second Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 2nd Quarter-2020 To promote health and well-being by assisting older individuals to gain access to nutrition and other disease prevention and health promotion services to delay the onset of adverse health conditions resulting from poor nutritional health or sedentary behavior. All Homebound intakes are conducted by Pawnee Indian Health Center-Public Health Nurses and turned into the Elder Center (Partnership Background): In 2011, the Public Health Nursing Department established a partnership with the Pawnee Nation Title VI Program and with each year the relationship has become more efficient in addressing homebound needs. The purpose of the tribal program is to provide nutritious meals to the elderly (age 60 and older or married to an elder age spouse) who meet the requirements of the Title VI Homebound meals program the PHNs review homebound meds list and makes dietary recommendations for our cooking staff. To qualify for the home delivered meals program, individuals must be unable to walk under their own power, unless recovering from a short-term illness or surgery. They must be disabled and unable to stand for long periods of time to cook meals and/or clean dishes. The PHN Department assists with this program to provide the following: 1. Nutritional assessment 2. Health and functional assessment 3. Behavioral Health assessment 4. Home/environmental/safety evaluation 5. Case management needs The PHNs also assist patients navigate the Pawnee Indian Health Center services including, establishing care for health services, home health and hospice coordination, wound care, follow up appointment referrals, appeals, and diabetic follow up appointments. Monthly IHS newsletters are posted. IV. Meetings and Tribal/DHCS Events 06/01--DHCS Coordinators Meeting 05/11-Southern Oaks Nursing Home Week Parade V. Travel and Training Weekly funding agency webinars VI. Financial Reporting The Title VI Program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. The Title VI Program also received additional funding through the CARES Act and the Family First Transition Act (FFTA). Pawnee Nation Division Reports Page 60 of 88 Second Quarter 2020 Title VI Program Quarterly Report to the Pawnee Business Council 2nd Quarter-2020 VII. Future Program Plans: Continue to work in isolation & provide meal services Develop new procedures on how to provide meal services once isolation is over Pawnee Nation Division Reports Page 61 of 88 Second Quarter 2020 Pawnee Nation Law Enforcement Quarterly Report to the Pawnee Business Council 2nd Quarter – 2020 I. Pawnee Nation Police Department. The Pawnee Nation Police Department provides coverage for the Pawnee Nation Jurisdictional area with twenty-four (24) hours -seven (7) days a week continual law and order in providing for the safety and wellbeing not only for our tribal members but also for the general public. Officers are trained to be on-call for other officers who may be on leave, this guarantees that we maintain coverage for all calls. Officers continue to provide routinely daytime and nighttime patrols of rural tribal member residences which also includes a few residences within the city of Pawnee that are held in trust status. Patrol areas includes the jurisdictional boundaries of Pawnee, Payne and Kay Counties. This also includes the Pawnee Nation land located south of the Chilocco facility. Law Enforcement staff includes: Chief of Police David Kanuho, Assistant Chief of Police Harold (Gene) Howell, Police Officer Donna Hogan, Police Officer Brandon (B.J.) Novotny, Officer Michael (Cory) Jimboy and Administration Assistant/Dispatcher Ashley Mulder. II. Executive Summary: During this three-month period, officers traveled a total of 15,111 miles during their routine patrols. Officers recorded 2,096 on-duty hours for this quarter. Patrols are made daily and nightly of the North, West and South Indian cemeteries. The department also continues to receive motorists assists calls which include jumping dead batteries or offering rides for stranded motorist. With the closing of the dining area of the Elders Program, Chief Kanuho has continued to assist the Title 6 Program with delivering meals to a few elders living in the rural area. Continuing to deal with the Covid-19 epidemic, our department had to make special arrangements as like the other tribal programs, we are taking the temperature of all visitors who enter our facility and they must wear a mask and stay outside the 6 ft marked area from the dispatch area. All LE staff must have their temperature taken before they begin their shift. Officers were stationed at their residence during June 3 - 7, due to the tribe having a mandatory shut down. Officers continued to take calls from home and once they took a mandatory Covid-19 test which came back negative, they could return to work at the office on June 8th. All LE staff tested negative and returned to work. With the closing of all Pawnee Nation Casinos and the Trading Post and Tee Pee Smoke shop during the months of April and a portion of May, this resulted in a Pawnee Nation Division Reports Page 62 of 88 Second Quarter 2020 Pawnee Nation Law Enforcement Quarterly Report to the Pawnee Business Council 2nd Quarter – 2020 dramatic drop in criminal activity. With the opening of the Stonewolf Casino in June, criminal activity began to slowly rise. III. Quarterly Goals and Objectives • The Chief of Police will maintain statistics on the number and type of incidents, arrest, and their results, that require police assistance. - During this quarter, Officers responded to and/or detected the following offenses committed within the Pawnee Nation jurisdiction: one (1) Damage to Property, one (1) Assault and Battery, one (1) Urinating in Public, one (1) Breaking and Entering, and two (2) Larcenies. -There were no arrests made for this quarter. - Officers have also responded to the following non-enforcement calls: Thirteen (13) Assistance to Sick or Injured, one (1) Court Process Services, eighty-three (83) Public/Community [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3A3bf01600fcab9844. Public record. Not legal advice.