# Pawnee Nation of Oklahoma (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3A339fa115fb9b6350 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Pawnee Nation of Oklahoma Third Quarterly Program Reports 2018 July, August, September Pawnee Nation Division Reports Submitted to the Pawnee Business Council November 3, 2018 W. Bruce Pratt, President Darrell J. Wildcat, Vice-President Patricia McCray, Secretary M. Angela Thompson, Treasurer Sammye Adson, Council Member Dawna Hare, Council Member Charles Lone Chief, Council Member Charles Knife Chief, Council Member Index Pawnee Nation Third Quarter Reports 2018 Pawnee Nation Organizational Chart Executive Director’s Report, William Perry, Interim Executive Director Human Resources, Matthew Bellendir, Manager Division of Administrative Affairs, Muriel Robedeaux, Division Director Communications, Jeana Francis, Coordinator Enrollment, Carrie Peters, Manager Information Technology, Christal Windholz, Manager Procurement, Cory DeRoin, Manager Division of Culture, Herb Adson, Division Director Tribal Historic Preservation Office, Joseph Reed, THPO Officer NAGPRA, Meghan Cunningham, Coordinator Division of Education, Dorna Battese, Division Director Education and Training Higher Education Youth Services, Jamie Nelson, Coordinator CCDF (Child Care Development Fund), Christa Pratt Division of Finance, Penny Powell, Acting Division Director Division of Health & Community Services, Tiffany Frietze, Division Director CHR/EMS (Community Health Rep./Health Education), Benjamin Stewart Diabetes, Suzanne Knife Chief, Coordinator Food Distribution, Florissa Kanuho, Supervisor Indian Child Welfare, Amanda Farren, Coordinator 1 2 12 15 18 22 25 27 29 31 35 37 39 43 47 49 53 57 61 65 Title VIB Programs: Child Welfare Services and promoting Safe and Stable Families Office of Violence Against Women, Amy Kinzie, Program Advocate Substance Abuse Program, Barbara Attocknie, Program Coordinator and Methamphetamine and Suicide Prevention Initiative (MSPI) Title VI – Part A and Part C, Debra Echo-Hawk, Program Coordinator Division of Law Enforcement, David Kanuho, Div. Director/Chief of Police Division of Natural Resources and Safety, Monty Matlock, Division Director DECS (Dept. of Environmental, Conservation and Safety), Monty Matlock Department of Transportation and Safety, Chris McCray Department of Fire and Rescue Department of Emergency Management, Gerald Woommavovah Division of Planning, Brian Kirk, Division Director Construction Projects, Reva Howell, ICDBG Project Manager PN Ceremonial Campgrounds & Nature Fit Trail – FY2016 Grants and Contracts, Laura Melton Division of Tribal Operations, Jimmy Jestes, Division Director Housekeeping and Grounds Maintenance Contract, Steven Moore Pawnee Nation District Court, Brandi Johnson, Court Clerk i 69 73 77 82 86 90 94 96 101 106 109 CONSTITUTION CORPORATE CHARTER NASHARO COUNCIL PAWNEE BUSINESS COUNCIL TRIBAL COURT TRIBAL DEVELOPMENT CORPORATION COMMITTEES & COMMISIONS EXECUTIVE OFFICE Executive Director Executive Admin Assist Division of Education Education & Training “477” TERO/EEOC Youth Enhancement Family Services Department Nutritional Department Health Department Violence Against Women Indian Child Welfare Program Elderly Meals Program Diabetes Program Substance Abuse Program Social Services Food Distribution Program Community Hlth Representative Program Fitness Center After School Program Division of Natural Resources & Safety Division of Health & Community Services Prevention Department Human Resources CSBG LIHEAP Division of Law Enforcement Dept of Environmental Conservation & Safety Dept. of Fire & Rescue Division of Finance Division of Planning & Tribal Development Tax Dept. Planning Department Grants & Contracts Department Division of Administrative Affairs Dept. of Emergency Management Pawnee Pride JOM Child Care Pawnee Nation of Oklahoma Organizational Chart Approved: December 2, 2015 Page 1 of 115 Supply Distribution Department REPATRIATION Utilities Department Museum Property & Maintenance Inventory Enrollment Department ICDBG Division of Property Management THPO Communications Department Information Technology Department Dept. of Transportation & Safety Division of Cultural Resources Language I.H.S. HK & GM Program Library Utilities Dept. Interim Executive Directors Third Quarter Report September 30, 2018 Pawnee Nation W. Harrison Perry In the beginning of all things, wisdom and knowledge were with the animals, for Tirawa, the One Above, did not speak directly to man. He sent certain animals to tell men that he showed himself through the beast, and that from them, and from the stars and the sun and moon should man learn.. all things tell of Tirawa. --Eagle Chief Page 2 of 115 Honorable Council, it is with the utmost respect that the Executive Director submits his 3rd quarter report to provide an accounting of the activities occurring within the Nation’s Government. The primary goal of the Nation’s Executive Office is to provide positive, leadership, communication, and administration to the staff and elected officials of the Pawnee Nation. Overview The Executive Director directly supervises these Division Directors, and Program Offices: DIVISIONS Administrative Affairs Education Finance Law Enforcement Natural Resources and Safety Planning Property Management Health and Community Services Cultural Resources Division TERO PROGRAMS/OFFICES Executive Office Human Resources OTHER Pawnee Nation Courts* * Supervision over Pawnee Nation Courts entails minimal administrative oversight The Executive Office is the primary point of contact for Pawnee members, tribal, federal and state leaders, funding agency officials, and the general public. The Executive Office team provides support to tribal employees, clients, and others needing assistance with tribal Page 3 of 115 or other programs and services. The Executive Office works closely with the Pawnee Business Council through support and coordination of committee work, council meetings and other administrative tasks. The team makes every effort to coordinate and collaborate with all appropriate persons to conduct the Nation’s business. PROJECTS I. Projects 1.) Lawsuits 2.) FCC-Rule Change effecting Tribal Consultation 3.) DNRS Enforcement of Tribal Codes on Jurisdictional Lands a. DNRS has continued enforcement activities 4.) DNRS has brought violators to court 5.) Agricultural Plan 6.) Land use plan a. Zoning b. Maintenance (such as burns and fencing) 7.) Greenhouses a. Crops for Retail b. Traditional Crops 8.) Bison 9.) Statutory Development a. LLC b. Intellectual Property c. Workers Compensation 10.) Staff Meetings a. 3 Staff Meetings 11.) Directors meetings 12.) Tribal law and order code project (AG) 13.) Leadership development course a. Division Directors 14.) Budget 15.) Opioids 16.) Tribal law and order code project. 17.) Leadership development course. a. Managers/Supervisors. Page 4 of 115 b. Division Directors. c. Training will continue. d. Day Care Facility. The executive director is meeting monthly with the staff. II. Employee Termination/Hires/Census The Executive Director takes great pains to ensure that all reasonable steps are to be made to hire and retain the best people for our Nation’s Government. The Executive Director has had to terminate the employment of fifteen (15) employees during this quarter. Eleven (11) were voluntary and Four (4) were involuntary. The Executive Director takes great pleasure in announcing the new hires during his tenure. This office believes that we have had the best possible candidates to fill vacant positions. This quarter we have had the pleasure of hiring four (10) new employees who have so far met the high expectations we set for them here at the Pawnee Nation. I have seen a marked improvement in our ability to hire outstanding candidates to fill positions that we need filled). I continue to work with our human resources manager to figure out ways to make this the best employment option in the entire county and I believe we will. The Executive Director is pleased with the makeup of our managers/coordinators/division directors but recognizes we still have work to do with our entry-level positions. Census for the 3rd Quarter 2017 is as follows: Hiring of New Staff: Montana Snell: Child Care Teacher (TEMP) Davi Ferris: Accounts Payable (TEMP) Jeremiah Butler: Transportation Tech Foreman Ben Stewart: Diabetes Coordinator (Promotion) Jesse Howell: Assistant Cook Page 5 of 115 Hannah Buchanan: Childcare Teacher Kenneth Mccosar: CHR Generalist Dina Johnson: VAW Prevention Specialist (Promotion) George Gooden: Diabetes Admin Assistant Stephanie Sewell: Childcare Teacher Samantha Baker: Learning Center Assistant Director (Promotion) Lance Howell: Network Security Specialist Brandi Johnson: Court Clerk (Promotion) Robert Ankney: MSPI Prevention Specialist (Promotion) Vicki Reusch: Master Teacher (Promotion) Nicole Burnside: Childcare Teacher Amy Kinzie: VAW Coordinator Ashley Hadix: VAW Advocate (Promotion) Derick Smith: Fitness Center Attendant Census: Pawnee- 55 52% Other- 28 26% Non- 23 22% TOTAL= 106 New Hires- 10 Page 6 of 115 Voluntary Terminations- 15 Involuntary Terminations- 4 The Executive Director would like to recognize the following employees, who were recognized by our staff for doing outstanding work: Employees of the Month April Jeana Francis- Communications May Jamie Nelson - Education Mar Penny Powell - Finance Employee of the Quarter Cory Deroin- Procurement Activities Travel The Interim Executive Director started October 1, 2018 and can not report on predecessor’s travel. Budget The staff and Executive Director continue to work on the budgets as we are still dealing with a substantial deficit. We have taken steps to ensure that we are spending as little of our tribal monies as we can. We have implemented the following cost saving devices that apply only to tribal budgets: 1.) No travel. 2.) Supplies only on a very limited basis. 3.) Freeze on hiring. 4.) Scrubbing all budgets for savings. Page 7 of 115 By staying on top of the problem we have been able to withstand most of the difficulties we have encountered due to nearly a $2.5 million-dollar deficit facing the nation. As of this writing, the staff and I have brought the deficit down to $o for 2019 fiscal year. Unfortunately, this may require furloughs in 2019 depending on TDC’s ability to make distributions in 2019, the Nation is monitoring this very closely. I commend my outstanding team including directors and managers who took the time to make recommendations and who worked diligently with my office to complete a task that was not a fun one to complete. The team here continues to try and find the best solutions to our current financial situation and they have done a commendable job thus far. Right now, we have an accurate accounting of the exact amount of cash we have on hand, we know how much cash we are expending every month, and we know how much cash we need to at least stay revenue neutral. We still have some unknowns that may change things, such as, TDC contributions in 2018 and further federal cuts to programs they help fund for us. Right now, a hiring freeze is still in place, travel restrictions continue, and we are being extra vigilant in our nation’s spending. The staff and I also began working on a plan, to be delivered to the PBC, that will contain our suggestions on how we can best utilize the resources we have remaining. We first must bring this to the budget committee so that all suggestions can be input into the plan. The goal, first and foremost, is to ensure that we keep all the staff here and employed. We do not want to begin to lose people because of this situation. We will continue reviewing things in the coming months. Litigation The Pawnee Nation currently has two cases pending in court and we submitted an Amicus Curie brief in the Chance v. Zinke suit that is now in the 10th Circuit. Both of our cases are still in the procedural phases (for the most part) but we are edging closer to trial every day. Our amicus brief was not well received by the government and they are moving to strike parts or all of it. This, to me, shows that the government is fearful the 10th Cir. might be persuaded by our brief affecting not only the Chance case but our case as well. We recently received a favorable ruling in our case against the BIA/BLM. As you may recall, we challenged 17 leases in our lawsuit, but last Autumn the judge required us to pursue administrative appeals with BIA on the leases before going to court. Today’s ruling Page 8 of 115 determines that nine of the 17 leases have expired and are no longer in effect. In addition, the regional office ruled that another three leases were issued in violation of NEPA and are therefore invalid. So together, the decision eliminates or invalidates 12 of the 17 leases approved by BIA. BIA ruled that we lack “standing” to challenge the remaining five leases because neither the individual Echohawk family members, nor the Pawnee Nation, are owners of those leases. So, we may wish to challenge that ruling because it appears incorrect as a legal matter. Moreover, those five leases have the same NEPA defect as the other leases – so they should be subject to invalidation. If we go that route, the next level of administrative challenge would be with the Interior Board of Land Appeals, and such an appeal would be due June 29. We have also filed our lawsuit against Eagle Road and Cummings Oil in federal District Court and I expect some movement toward a resolution to occur very soon, though I cannot predict when. Agricultural The Nation is continuing in its efforts to develop a sustainable agricultural program here. As of now, we have provided much needed data to HL Goodwin and Janie Hipp so that they can complete their business plan/model and give it to the nation for further implementation. Their recommendations will go a long way in helping the nation to achieve food sovereignty. Of course, there is much we don’t know right now, such as the amount of out of pocket expenses we might incur, but I am hopeful that we can leverage as many financial solutions as we can to make this a workable program. As an example, we recently completed a USDA grant application that will help pay for the planning phase of any project we desire to undertake. We have received a feasibility study on both our commercial crops and traditional crops. With this information we will be able to produce a high-level business plan that will then be presented to the PBC for their input. Like most things around here, the size and scope will be dependent on the funding available to us, but I want to ensure all that we are looking at every available funding opportunity we can. Page 9 of 115 Fee Patent Issue We are continuing to investigate the troubling information regarding the forced-fee-patents issued to a great many of our tribal members in the early part of the 20th century. Right now, our greatest source of information regarding this issue comes from the Rush Roberts testimony to the Senate and research done by his heir. We are right at the start of this project, but we need to continue in our efforts to gather as much data as we can. New Laws and Policies We are in the process of developing a worker’s compensation statute. This will help the Nation save money on future workers comp policy renewals and increase the Nations sovereignty by bring cases to our tribal court. We are also developing a Limited Liability Company Statue to bring our tribal laws up to date. I expect both will be brought to council in January 2019 for PBC approval. We have begun receiving payments under Title XII and continue to work with the oil and gas industry inform them of the new requirements set out in the Act. Again, we want to be good neighbors to all, but we need to be able to know what is happening on our trust lands and hold those people responsible when they violate Tribal/Federal law. I believe this Act accomplishes that mission and so far, we have received a positive response from the oil and gas industry who understand what we are trying to do. III. Other The new CM/GC method for construction is proceeding well. The CM/GC method and is an innovative way to group multiple projects under one RFP/Q. We are hopeful that, by using this method, we will deliver a better product to our citizens on-time and under budget. The projects we have highlighted include: 1.) First Street Project; 2.) Lighting Catlett Road; 3.) Curb and guttering Morris Road; Page 10 of 115 4.) Renovating the Green Bridge; 5.) Building an outdoor basketball court; 6.) The ICDBG campground project, and 7.) An assorted list of other projects. We are very excited about this method and have begun our meetings with all the stakeholders involved. We think this will fundamentally change the way we think about our tribal projects in the future and that it will help to create the campus and infrastructure we need to grow. CONCLUSION The Executive Director is generally pleased by the overall health of the Nations Divisions. The directors and staff are hardworking, skilled, and creative people, ready to do the hard work necessary to accomplish the Nation’s goals. The Executive Director hopes to work with the employees of the government of our Nation to bring about the positive change needed to foster growth within. With hard work and dedication the sky is the limit for the Pawnee People and the Executive Director looks forward to a time when the Nation accomplishes all the things it wants to do. Respectfully Prepared and Submitted By, W. Harrison Perry Interim Executive Director Page 11 of 115 Human Resources Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Human Resources Office The Pawnee Nation’s Office of Human Resources is responsible for all aspects of personnel management. The work includes: advertising vacant positions, recruiting qualified and skilled applicants, managing employee relations, administering benefit plans, developing and deploying HR policies and procedures, maintaining personnel records, establishing wage and compensation rates, and monitoring compliance with applicable tribal, federal, and applicable state laws. Additionally, the Office of Human Resources provides access to and conducts employee training, conducts orientation for new employees and explains available benefits for eligible employees. The Office oversees and handles employee grievances and requests for information on employment issues. II. Executive Summary: The Human Resources Office has continued to develop and implement improvements to personnel management within the Pawnee Nation. Specific tasks accomplished during the quarter include the hiring of the following staff: Hiring of New Staff: Montana Snell: Child Care Teacher (TEMP) Davi Ferris: Accounts Payable (TEMP) Jeremiah Butler: Transportation Tech Foreman Ben Stewart: Diabetes Coordinator (Promotion) Jesse Howell: Assistant Cook Hannah Buchanan: Childcare Teacher Kenneth Mccosar: CHR Generalist Dina Johnson: VAW Prevention Specialist (Promotion) George Gooden: Diabetes Admin Assistant Stephanie Sewell: Childcare Teacher Samantha Baker: Learning Center Assistant Director (Promotion) Lance Howell: Network Security Specialist Brandi Johnson: Court Clerk (Promotion) Robert Ankney: MSPI Prevention Specialist (Promotion) Vicki Reusch: Master Teacher (Promotion) Nicole Burnside: Childcare Teacher Amy Kinzie: VAW Coordinator Ashley Hadix: VAW Advocate (Promotion) Derick Smith: Fitness Center Attendant Page 12 of 115 Human Resources Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Census: PawneeOtherNonTOTAL= 55 28 23 106 52% 26% 22% New HiresVoluntary TerminationsInvoluntary TerminationsIII. 10 15 4 Quarterly Goals and Objectives Personnel Policy Review  Discussed Commissions, Committees, Boards, & 1099 Employees  Developed Policy on Training-Approved by PBC  Discussed Social Media Policy  Discussed Fleet Vehicle Usage Policy  Discussed Policy on Arrests/Incarcerations  Developed Workplace Injuries Policy-Pending approval by PBC  Discussed Direct Hire placement thru 477 & TERO  Revised Attendance Policy-Approved by PBC  Revised Tardiness/Early Departure Policy-Approved by PBC  Discussed Direct Hire Job Placement  Discussed Grievance Confidentiality  Reviewed Current Policies and Procedures  Digital copies of the Personnel Policy revisions were emailed to all employees Staff Development  HR obtained several quotes for Leadership Development Training for the purpose of Team Building, however due to budget constraints, this is currently on hold to be re-reviewed after the 1st of the year. Personnel File Audit  Continued personnel file audits to check for all required documentation and completeness according to both mandates and policy and procedure. Page 13 of 115 Human Resources Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Departmental Duties and Objectives Accomplished:  Assisting applicants in the employment process,  Conducting new employee orientations,  Conducting conflict mediations,  Conducting exit interviews,  Posting vacancy announcements,  Actively recruiting qualified candidates,  Submitted and processed several OSBI Background checks,  Tracked annual evaluations,  Processed several FMLA requests,  Continued the Employee Recognition Program,  Participated in Workers Comp Court Hearings,  Developed new position Job Descriptions for newly awarded grants,  Participated and responded to Oklahoma Employment Security Commissions unemployment inquires, IV. Travel and Training: No travel occurred for HR during the 3rd Quarter as all travel is currently on hold due to budget. V. Financial Reporting: Expenditures were within the budgeted amounts for all line items. Completed , submitted and received approval from Budget Committee on 2019 Budget. VI. Future Plans:  Update/Revise Personnel Policies,  Continue Pawnee Leadership Development Course Training for all Supervisors, Coordinators, Managers, and Directors  Hire applicants for vacant positions once hiring freeze is lifted  Continue to coordinate with TDC the benefits of the combination of Employee Benefits into one plan-plan and prepare for Open Enrollment  Develop extended Orientation Video for new hires that covers Pawnee Culture in conjunction with CRD  Develop interview tips training to work in conjunction with local schools to present to youth. Page 14 of 115 Division of Administrative Affairs & Planning Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Administrative Affairs Office The Administrative Affairs Office provides administrative oversight of the following Departments/Office: o Communications o Information Technology o Enrollment Office o Procurement Department o TERO Department (until position is filled by the first of 2019) Administrative Affairs is also responsible for the administration of the Aid To Tribal Government Contract from the Bureau of Indian Affairs. II. Executive Summary This office provides assistance to the Executive Office and administrative oversight to the offices listed above. III. Quarterly Goals and Objectives Fiscal Policies & Procedures Policy Revision Description Status Appendix D: 1. Name change from Will be brought before Property Property/Management Policies to PBC during the fourth Management “Property/Inventory quarter of 2018 Management Policies” 2. Proposed change is to show that the Procurement Department is now responsible for implementing the property control system. 3. Also includes reference changes to the OMB Part 200 which replaced the OMB-A87. Appendix H: Revision in process, when Accounting finished will be reviewed Policies and by Finance Director, may Procedures be ready by the end of the fourth quarter of 2018. Page 15 of 115 Organization Chart The chart that was approved in December of 2015 is being reviewed for some changes due to departments being moved from one division to another to allow for smoother workflow and is ongoing and working with the Planner, Executive Director and the HCS Director. The Education Division, Administrative Affairs and Property Management were all reviewed this quarter and an unofficial organizational chart will be developed in the third to fourth quarter of 2018. IV. Travel and Training No travel or training has taken place by the Administrative Affairs office during this quarter V. Financial Reporting The expenditures for the Administrative Affairs office is within it’s approved budget for 2018. VI. Communications Office The communications office has been very busy taping and uploading videos of tribal events to YouTube. Several comments have been placed on our Facebook account from tribal members not living here in Pawnee. A decision was made by PBC to only allow tribal members access to the videos of the PBC meetings. One newsletter was prepared and mailed out to the tribal membership this quarter. The expenditures for this department is in line with the approved budget Please see the attached report for additional information VII. Information Technology Please see the attached report for more in depth information on the work that this office has been doing. The expenditures for this department for this quarter is within the approved 2018 budget. VIII. Enrollment The Enrollment office continues to provide assistance to the tribal membership in regard to their processing of members cards and verification of Indian Preference forms. Enrollment also provides assistance to non-tribal members who are seeking tribal enrollment. Please see the attached Enrollment Report for more in depth detail concerning this office for this reporting period. The financials for this department is included in the ATTG expenditure report. IX. Procurement The procurement office has provided training to new staff people as they are hired so that they can use the Microix system this quarter. Page 16 of 115 Please see the attached Procurement Report for more in depth detail concerning this office for this reporting period. X. Work Plan for Next Quarter for Administrative Affairs Completed the 2019 Budget Call which was approved by the Pawnee Business Council. The 2019 IDC Proposal is nearing completion of October 31st. It is projected that the new IDC Rate will be negotiated and in place by the first of 2019. Will continue to review and revise the Fiscal Policies and Procedures Continue working in conjunction with HR on providing services for the TERO program and making sure that compliance plans are in place for all contractors working on the tribal nation projects. Respectfully Submitted, Muriel J. Robedeaux Director, Administrative Affairs Page 17 of 115 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Communication Manager The Communication Office is responsible for conveying an organization's internal and external messages. The Communications Manager manages the maintenance of online content on the Pawnee Nation official website; disseminates employee email/yammer announcements; maintains the Pawnee Nation social media platforms: Facebook, Instagram, Twitter, YouTube, and Vimeo. The Communication office is the central hub for gathering content from all the tribal departments and is in charge of designing the ‘Chaticks Si Chaticks’ official publication ‘newsletter’ that is mailed out to tribal members. The Communication office also films council meetings, and other various events to archive and share on social media platforms, so tribal members can watch online. II. Executive Summary: The past three months of activities from the Communications office involved filming and photographing various projects such as the Pawnee Business Council meetings, designing and publishing the 3rd quarterly newsletter Chaticks si Chaticks, and attending many doings of the Pawnee Nation to photograph and film Pawnee Nation’s events. All video recordings of the PBC meetings are viewable from in a private group on Vimeo where the Nation’s Members could log in and view the videos. The process for tribal members to see the online videos is to fill out the Vimeo Verification Form to verify Tribal Enrollment with the Pawnee Nation. The form can be found on our website. As of now, the only people allowed to sign up for the group are Tribal Members registered in the Pawnee Nation. The information is verified by the Enrollment Department and then forwarded to the Communication Office, where the user is sent an email invite to join the private group. The Group is called “Pawnee Business Council Meetings.” The user is notified once new videos are uploaded from an email sent by Communications from the platform. The PBC is paying the yearly dues to Vimeo. No new equipment purchased during the 3rd quarter, 2018. III. Quarterly Goals and Objectives Goal 1 • Video – Film content to help tribal members to know the current status and plans of the Pawnee Nation and Pawnee Nation Business Council. Objective 1 • Video –Record the Pawnee Business Council meetings and Public Community Gatherings to upload the videos to Vimeo our new membership platform. Page 18 of 115 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Pawnee Business Council Meetings Filmed (4) Filming of council meetings • July 17, 2018 @ 6:00 pm (uploaded to Vimeo) • August 4, 2018 Quarterly Meeting @ 9:00 am (uploaded to Vimeo) • August 20, 2018 @ 6:00 pm (uploaded to Vimeo) • September 11, 2018 @ 6:00 pm (uploaded to Vimeo) Pawnee Nation Events and Community Meetings Filming • 72nd Pawnee Indian Veterans Homecoming 2018 • Town Hall Meeting (Division of Planning & Tribal Development) Current & Potentially Future Indian Community Development Block Grant Projects. • Tribal Finance Consortium at Oklahoma State University • Cooking Classes with Kayte Pratt • Wichita Visitation • Back to School Supply Handout – Education Department • Groundbreaking Ceremony at Pirau Park, August 22nd • Groundbreaking Ceremony at Pirau Park, August 22nd • Cultural Exchange with Pawnee Public School at the Roundhouse • Ribbon Cutting - Safe Routes to School (SRTS) Sidewalk Project • Control Your Destiny – Pawnee Seed Preservation Presentation Del Ficke • Executive Director going away event Goal 2 •Online Platforms - Inform Pawnee Tribal Members and the public of current events and information by leveraging Pawnee Nation Website and social media outlets. Objective 2 •Online Platforms – Shares the content provided by each division to social platforms and maintains the website with current events to attract attention, generates interest, and helps support the organization's operations. Activity 2 •Online Platforms – Track and measure growth on social platforms such as comments, likes, and follows. 3rd Quarter 2018 - Social Media Platforms  Facebook business page of the Pawnee Nation has 5,308 likes. (Growth from June 2018 – 5,236 Likes)  YouTube of the Pawnee Nation has 175 subscribers with 401 views. (Growth from June 2018 – 138 Subscribers) (Decrease in viewership since we are using Vimeo)  Instagram has 339 followers. (Growth from June 2018 – 310 Subscribers)  Twitter has 1,575 followers. (Growth from June 2018 – 1,452 Subscribers) Page 19 of 115 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018  Vimeo has 26 Followers. (Growth from June 2018 – 15 Subscribers on public Vimeo Channel)  Vimeo – PBC private group has 34 members. (Private Group started in June 2018) Goal 3 •Print Publication(s) ‘Chaticks Si Chaticks’ newsletter – Publish and disseminate the tribal newsletter as an official method to communicate past, current, and projected news and activities. Objective 3 •Print – Publish and disseminate the tribal newsletter as an official method to communicate past, current, and projected news and activities.  ‘Chaticks Si Chaticks’ September 2018 newsletter issue • 24-page Layout and Design • Mailed to 1,794 tribal households – Arrived on September 07, 2018 1 issue per household. Growth from June – 1,786 households September 2018 issue – Cover of ‘Chaticks Si Chaticks’ The Pawnee Nation uses the printed publication ‘Chaticks Si Chaticks’ as the primary method to communicate news to tribal members. Page 20 of 115 Communications Office Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Future opportunity for expansion of the current newsletter is the ability to go digital and start collecting Emails. Obtaining Email-marketing software would allow people to sign up and be a part of the email list. The goal would be to capture individual emails of tribal members by email. Emails could be weekly, or bi-weekly schedule; emailing current information as ‘current news’ vs. old news in the printed newsletter. New information could be spread quickly to inform Tribal Members of new events or content online. We would be reaching individuals vs. households and be able to view online stats, such as who opened the email with click-through rates. Email notifications to tribal members would utilize a different platform, reach individuals, and gain more insights into real-time data for the tribe. Percentages of activities from the Communication office involves, Video recording and editing, 35%; Photography 25%; Graphics 5%; Social Media 15%; and website updates 20%. pawneenation.org is the official website of the Pawnee Nation. The current hosting company is called Juvo Web. IV. Travel and Training No travel during the 3rd quarter of 2018. No Training. V. Financial Reporting  The Communications Manager coordinates with Muriel Robedeaux for understanding the Federal Budget and receives financial reports from accounting for the Aid to Tribal Government budget.  The Communication Office sold three advertising ads, $700, in the September 2018 issue of ‘Chaticks Si Chaticks.’ Goals for the Communications Department for the fourth quarter is to increase the numbers for the Vimeo membership, organize digital files (photos and videos), work with the Executive Office to update the website with the latest content. Look into purchasing a new computer that can handle video editing and graphic design better. Funds will be from raised advertising revenue. Page 21 of 115 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Enrollment Department The Enrollment Department is responsible for all aspects of tribal membership. This scope of work includes, but is not limited to, maintaining up-to-date tribal enrollment records, processing applications for tribal enrollment, processing relinquishments of tribal enrollment, issuing Certificate of Degree of Indian Blood (CDIB) cards, issuing Verification of Indian Preference (BIA Form 4432) forms, processing the annual annuity disbursement, and facilitating tribal elections by providing a listing of eligible voters to the Election Commission. II. Executive Summary: During the third quarter the Enrollment Department has been operating with a full staff consisting of the Enrollment Manager and the Enrollment Specialist. The Enrollment Manager continues to meet monthly with the Enrollment Committee revising the Enrollment Statute. III. Quarterly Goals and Objectives The following is the Enrollment Departments Goals and Objectives met during the 3rd quarter.  GOAL: To provide accurate and timely enrollment and membership services.  OBJECTIVE 1: To maintain up-to-date Pawnee Nation tribal enrollment records, including the daily up-keep of electronic membership records, factchecking against historical hard-copy membership records when necessary, and the timely resolution of any discrepancies in enrollment information. During the third quarter, the Enrollment Office processed 82 address changes, researched 106 family history trees, answered 215 tribal verifications, provided 25 applications for enrollment, documented 5 enrollment verifications for the Department of the Interior Eagle Permit Application, documented the deaths of 9 tribal members, issued 5 Relinquishments forms to tribal members and received 0 requests for information regarding Pawnee history. Mailed out 82 change of address forms to tribal members and processed 2 name changes. Provided 112 other services which can consist of mailing forms, issuing reports for enrollment numbers to Pawnee Nation Programs, writing letters to organizations to verify annuity payments of tribal members, verifying enrollment, mailing original documents to applicants and responding to any requests or questions regarding enrollment by mail, email, fax and phone.  OBJECTIVE 2: To review applicants for tribal enrollment, prepare required documentation, and work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process applications for Pawnee enrollment. During the third quarter, the Enrollment Office processed and presented 21 new enrollment applications for membership to the Enrollment Committee on Page 22 of 115 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 July 24, 2018, twenty-one approved applications were submitted to the Nasharo Council on August 11, 2018 and were approved by Nasharo Council Resolution #18-03. Resolution #18-41 was presented to the Pawnee Business Council on August 20, 2018, the resolution approved the membership of 21 new enrolled members.  OBJECTIVE 3: To work with the Enrollment Committee, Nasharo Council, and Pawnee Business Council to process relinquishment of Pawnee enrollment, when dual enrollment is discovered and per request of tribal member. During the third quarter, the Enrollment Office did not process any relinquishments this quarter.  OBJECTIVE 4: To issue Certificate of Degree of Indian Blood (CDIB) cards to Pawnee citizens. During the third quarter, the Enrollment Office issued 102 CDIB cards to enrolled Pawnee Tribal Members and issued 3 CDIB Nonenrolled Tribal Member card.  OBJECTIVE 5: To issue Verification of Indian Preference (BIA Form 4432) to Pawnee tribal members who are seeking employment within organizations that practice Indian Preference in hiring. During the third quarter, the Enrollment Office issued 7 Verifications of Indian Preference (BIA Form 4432).  OBJECTIVE 6: To work with the Division Director for Finance to ensure that each eligible Pawnee tribal member receives the annual annuity disbursement and the Nez Perce vs. Salazar per cap check from the Pawnee Nation. During the third quarter responded to 10 annuity researches and 4 per cap researches and 2 per cap checks were reissued.  GOAL: To facilitate tribal elections by ensuring that all eligible Pawnee citizens are included in the election process.  OBJECTIVE 1: To provide the Election Commission with up-to-date enrollment information for all eligible Pawnee voters. During the third quarter, there was no activity with the Pawnee Nation Election Commission  OBJECTIVE 2: To provide the Communications Office with mailing lists to be used in providing election information to all eligible Pawnee voters. During the third quarter, the Enrollment Office provided the Communications Office with updated mailing addresses so tribal members may be notified with information regarding any past or future election information to be used in the dissemination of Page 23 of 115 Pawnee Nation Enrollment Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Chaticks Si Chaticks, provided a list of tribal members 85 and over to issue birthday checks. IV. Travel and Training During this quarter there was no travel or training. V. Financial Reporting Administrative Affairs Director has the information regarding financial reporting of the Enrollment Department. The Enrollment Department is preparing enrollment applications, and relinquishments for the Enrollment Committee meeting scheduled January 15, 2019. Page 24 of 115 Office of Information Technology Quarterly Report to the Pawnee Business Council Third Quarter 2018 I. Program/Office/Project Name: Office of Information Technology It is the purpose of the Office of Information Technology (OIT) to provide the Pawnee Nation and its programs support and services in the area of Information Technology. The services provided include network administration, systems administration, desktop support and consulting & procurement services directly related to tribal computer systems. The office carries out its roles and responsibilities to applicable departments and programs that secure such services through indirect cost contributions. II. Executive Summary: The third quarter of 2018. The IT has maintained the infrastructure we currently have and added the downtown site to our system. We have had some turnover with the departure of Ciara Perryman and the addition of Lance Howell. III. Obstacles Budget constraints and understaffed. We are having some electrical issues with the servers, we are currently looking in to remedies for these issues. IV. Quarterly Goals and Objectives The IT Department’s goals were to keep our IT infrastructure running, with minimal downtime. The IT team has been very busy on these objectives General:  We had some issues with and had to replace and upgrade our firewall for security purposes. Security:  Mr. Howell has taken the security specialist position.  This quarter he has been on a learning curve and has done well.  We have had to rebuild some of our security and monitoring servers.  We also had to rebuild our update server do to space constraints on the servers. System Administrator:  Updates  Backups  Security Help Desk Page 25 of 115 Office of Information Technology Quarterly Report to the Pawnee Business Council Third Quarter 2018  We currently have no Help Desk employee. All the current IT staff have been sharing responsibility for these duties. V. Travel and Training:  We have not been able to attend any training this year because of budget constraints.  We have utilized all free training we can find on the internet. VI. Financial Reporting  All spending was reduced do to the budget cuts.  We are renewing only the necessities Page 26 of 115 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Program/Office/Project Name: Procurement Department The Procurement Department should oversee all purchasing and contracting transactions, concerning the Pawnee Nation. We are also responsible for receiving and distributing all ordered goods, identifying and placing property identifiers, on qualified items, and conducting annual inventories. Maintaining Inventory records is also a key function, of the Procurement Department. As of late August 2016, the Procurement Department has also taken travel arrangement responsibilities, for the Nation’s staff. We are also the support staff for the Nasharo Council, and the Pawnee Nation Election Commission. II. Executive Summary: July 2018 – During the third quarter of 2018, the Pawnee Nation was under a continued purchasing and travel ban, for all Tribal Programs. In July, the Procurement Department processed 16 travel requests, total. Out of the 16, six were processed from tribal programs, and were a combination of in-state and out of state travels. July is always an intermediately busy month, for travel, which keeps us on our toes. During this month, the Procurement Office also processed four exception reports. Our CM/GC Construction collaborative construction project was fully underway, in July. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. Also, it is physical inventory year, for the Pawnee Nation, and we began conducting physical inventories, during the month of April, and carried through August. The ICDBG Program, Planning, Transportation, Procurement Department, Property Division, and the Executive Director began meeting, on Fridays, back in April, to plan the CM/GC Suite of projects, to include the park expansion, some new street lighting, road construction, and the ceremonial campgrounds project, as well as some smaller tribal projects, and the Procurement Manager attended every planning/progress meeting, for the month of July. July, over-all, was a busy month, for the Procurement Department. August 2018 – In August, the Procurement Department processed fewer travel requests, than in July. The Procurement Department processed 14 travel requests, of which two were funded by a tribal program. Purchasing activity remained minimal, but more unauthorized purchases occurred, than did in July. Five exception reports were processed, by our office. Administrative support was provided to the Pawnee Nasharo Council, as needed. May was slow, which allowed us to catch up on organizing our files and documents. The CM/GC Suite of projects meeting continues, and were very productive. Physical inventories continued, but were Page 27 of 115 Pawnee Nation Procurement Department Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 completed in mid-month. CM/GC Suite of projects celebrated its ground breaking, with a formal ground breaking ceremony. September 2018 – In September, the tribal purchasing and travel ban remained effective, and a total of 22 travel requests were processed. Of those 22, eight were processed out of Tribal Programs. Purchasing activity remained minimal. For the month of September, the Procurement Department processed eight exception reports. The Procurement Manager worked on clearing up some old, unpaid invoices, from Airgas, for a couple of the Nation’s programs. Administrative Support was provided, to the Pawnee Nasharo Council, as needed. September, over-all, was the busiest month of the quarter, for the Procurement Department. The CM/GC Suite of projects meetings continued, and were very productive; however, the Procurement Manager was unable to attend every meeting. During the third quarter, of 2018, the Procurement Department monitored all procurements, maintained inventory, received and distributed all ordered goods, coordinated travel, and provided administrative support to the Pawnee Nasharo Council, and the Pawnee Nation Election Commission. III. Quarterly Goals and Objectives Explain program and project goals met during the quarter.  All travel was successfully coordinated, with only a few minor errors.  The Pawnee Nasharo Council was adequately supported, throughout the third quarter of 2018.  The Procurement Department functioned well, considering all of our different tasks. However, Procurement is still an area that needs some improvement. IV. Travel and Training None. V. Financial Reporting The Procurement Departmental budget is in good standing. Although we did lose funds, it was to supplement the overall Pawnee Nation budget shortfall, which had to be done. The Procurement Department would like more funds, in order to hire a third employee, to help alleviate the heavy workload placed upon the Procurement Department. However, this issue is being addressed in the 2019 Procurement Department budget. Page 28 of 115 Cultural Resource Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. DIVISION NAME: Cultural Resource Division (CRD) houses our museum, historical preservation office (THPO) Repatriation/NAGPRA, language, and culture. Our Jurisdiction includes our Pawnee Reserve, our cemeteries, Chilocco Property, Property in Nebraska, and property which is “restricted or held in trust” for our citizens by the federal government. II. EXECUTIVE SUMMARY: Herb Adson is Division Director, Matt Reed is THPO, Maggie Cunningham is NAGPRA Coordinator, and Marti Onlyachief is Administrative Assistant. Some of the activities that CRD participated in this quarter included our Homecoming which ended on July 1. Our division participated in our annual “Kuskaharu” with our Wichita relatives. This included providing a meal here in museum. Also in July we helped with a youth camp that was sponsored by other tribal departments. In August We continued to meet and work with other departments involving the ICDBG Grant which includes building a new arbor at our campgrounds. We took part in a cultural exchange with Pawnee Public Schools. CRD assisted with another summer youth camp which we shared Pawnee Culture with the youth. THPO Reed attended state meetings in Tahlequah and once at Gilcrease Museum with other THPO’s. September brought us to resuming our community language classes and our cultural classes that we have on Tuesday and Wednesday evenings in our museum. Our staff hosted Frontier High School Native American Studies class one day and also had visitors from a university in Canada. CRD Director attended a singing class held at Otoe Agency, that is hosted by the Otoe Tribe. At the end of September CRD Culture Committee headed up our Annual Reunion that we started three years ago with our Arikara Relatives from North Dakota. This years Reunion was held in Norfork, NE. on land now owned by Ponca Tribe of NE. III GOALS and OBJECTIVES: CRD continues to support our language program, with the goal of hiring our two instructors as full time employees. CRD is continuing to work towards preserving our culture through language, supporting and attending our remaining ceremonies. Page 29 of 115 Cultural Resource Division Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Repatriation of our ancestors is always a goal and objective of CRD I have attended monthly Chief’s Meetings, CRD Committee Meetings, Directors Meetings and Museum Board Meetings. IV TRAVEL/TRAINING THPO Matt attended several trips to Nebraska meeting with NE State Historical Society, and individuals where our historical sites are located at. This also includes the state of KS. CRD Director traveled to Kansas City, Mo. As guest of Missouri and Iowa National Guard on historical sites of Pawnees and other tribes from that area. V FINANCIAL REPORT: Total income for this quarter…. $ 65,500.00 Respectfully Herb Adson Director Pawnee Cultural Resource Division Page 30 of 115 Division of Education “Te Tu Koo Resources” Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. 477/Education Division/Te Tu Koo Resources The Education Division provides comprehensive employment, education and training services for adults and a year-round youth program for the Pawnee Nation. The Division includes Early Childhood Education/Child Care Program; Youth Development, PreK-12; Workforce Services and Higher Education Scholarship. The mission of the division is to provide services to tribal members and other federally recognized tribal members residing in our jurisdiction to enable members to obtain the skills needed to become productive individuals and contributors to their respective communities. II. Executive Summary: This period covers the transition from summer to the beginning of the new academic school year. We focused on winding down the Youth Work Program; collaborated with a new partner, OSU, to create an opportunity for young native girls’ exposure to design, merchandising, and the virtual reality lab through a 2week camp. Staff collaborated with the Charter School Sub-Committee to study the pros and cons, identify tribal resources, and examine and analyze the data from a community survey. The greatest learning opportunity for staff took place during the Astarahi (Arikara) Reunion in Norfolk, NE. Director and Youth Services Coordinator attended: Women’s Sharing; Cultural/Language Exchange; Hand game, Pipe Ceremony and dance. Highlights were hearing the Creation Story, hearing about the bundles, funny stories, language, and the fine hospitality extended by the Arikara and Ponca Tribe of Nebraska. III. Quarterly Goals and Objectives  On-going implementation of 477’s single application; Supporting Documents Packets are complete for Child Care, Youth Services, and Education & Training/Workforce Services. The goal is to finalize the Higher Education Scholarship supporting documents’ packet by the next quarter.  Child Care will be updating equipment with new Discretionary dollars; application for construction and renovation will be on-going to increase the kitchen capacity. Most of the PNLC staff will be transferred under the CCDF-Discretionary funding.  Provide a quality Summer Youth Work Experience by exposing youth to 2 different work sites and offer quality workforce workshops. Fourteen (14) youth successfully completed their assignment. Page 31 of 115 Division of Education “Te Tu Koo Resources” Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018   Youth Services Coordinator with parent committee advisement developed an incentive program for JOM qualified youth emphasizing cultural participation, connecting with elders, volunteerism, and academics. Quality tutoring will be offered and implemented by certified teachers at the Elementary and Middle School buildings this year. Charter School Sub-Committee will be on-going depending on findings.  Education & Training to offer GED classes in the computer lab.  IV. Travel and Training  Youth Services and Education & Training Specialist chaperoned fifteen (15) students to the 11th Annual Native America Youth Leadership Conference, NOC/Tonkawa campus on July 12.  July 30-31. PNLC Director, Education Director, and E & T Specialist travelled to Choctaw Nation to meet with their Child Care Administrative staff, toured their Early Head Start and Child Care Center (state of the art) Choctaw Nation 477 Director and JOM staff to share common challenges and program operations. The last stop was to meet with Intertribal Software Company, a native owned business that designs databases custom built for 477 programs.  RE: Defined: Healing Trauma in Native American Communities sponsored by Thrive Unltd, Jeremy Fields, owner. Youth Services Coordinator and E & T Specialist attended a one-day training August 23rd, Norman, OK  August 28. Director attended an advisory committee meeting for OSU Financial Literacy, Oklahoma City, OK. This group is co-sponsored by OSU Spears College of Business and Oklahoma Tribal Finance Consortium.  Division Director and E&T Specialist completed their NIMS training early September.  Safe Sleep training conducted on-site at the PLNC for 3 division staff, 2 PNLC staff on September 13th.  Arikara Reunion held in Norfolk, NE September 28-30 at the Ponca Tribe of Nebraska. Director and Youth Services Coordinator attended all sessions; highlights were hearing about the bundles; oral history such as the Creation Story, funny stories, women’s sharing and the Pipe Ceremony as well as the excellent hospitality extended to the Pawnees as the guests. Page 32 of 115 Division of Education “Te Tu Koo Resources” Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 V. Financial Reporting    VI. CCDF Discretionary and Mandatory Program received an increase of funds; therefore, Budget Modification #2 was created to reflect salaries and other priorities. The Hukasa budget will reduce from $199,392.00 to $25,891.00. Staff regularly monitor line items such as: Work Experience, Supportive Services, Higher Education Scholarship and Youth ServicesJOM and funds are in line with the budget. Adult Education and Classroom Training have sizeable balances due to an error in miscoding; this will be addressed asap. These line items will be analyzed with program needs in mind. Future Plans “Healing Trauma in Native American Communities” presentation by Thrive Unlimited scheduled for November 7th for both the youth at the high school and for the community in the evening. Education and Training will offer GED classes and supportive services for our local clients in our computer lab. Child Care will be provided for those clients needing this service. Youth Services will refine their new Incentive Program with additional input from all stakeholders. On-going research and data analysis for the Charter School Sub-Committee as needed. Higher Education Scholarship will update 1. 477 Single application and Supporting Documents Packet for HIED 2. Website updates with the new forms and instructions 3. Contact all current students to inform them of the changes; update forms in their files for compliance. Page 33 of 115 Division of Education “Te Tu Koo Resources” Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Adrian Spotted Horse Chief speaking during the Cultural Exchange in Nebraska Page 34 of 115 Pawnee Dancers at the Arikara Reunion Division of Education Pawnee Nation Education & Training Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Education Division/Workforce Services The Workforce Services Component encompasses workforce activities in the following areas: classroom training for attaining the GED; other training that increases a client’s employability; work experience which provides clients with gaining work experience in their selected field; services such as resume building, career interest assessments, computer lab access and case management to achieve identified education and training, by addressing identified barriers to achieve employment goals. II. Executive Summary Workforce Services participated in all major activities sponsored by the division. Assisted with the Summer Youth Work Experience, Native American Youth Leadership Conference, Higher Education Scholarship support services and helped with the youth camps. III. Quarterly Goals and Objectives Received five (5) new applications; 4 were eligible and 1 ineligible Clients: 13 4 New; 9 continuing 4 Male, 9 females Classroom training: 5 clients ` 2 clients are continuing GED/High School Equivalency 3 clients started short term career training 3 enrolled in PNC/Pioneer Tech for Medical Coding Upon successful completion all will continue on to the 3rd course Work Experience Component  5 clients  1 stationed at Pawnee Nation Finance Division  1 stationed at Pawnee Nation Tax Commission.  1 stationed at Pawnee Nation Executive Office.  1 stationed at Pawnee Nation Education Division  1 stationed at Pawnee Nation Property. 1 client completed work experience in July and achieved full-time employment at the Pawnee Nation Learning Center Page 35 of 115 Division of Education Pawnee Nation Education & Training Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Supportive Services Worked toward setting up child care services for 2 clients: classroom training and higher education student. On-going collaboration continues with the Iowa Tribe Voc-Rehab Program. Education Division Events:  Assisted with SYWEX Friday Workforce focused workshops.  Participated and assisted Youth Services with the NOC Native American Youth Leadership Day in Tonkawa, OK.  Assisted Youth Services with taking youth to a Digital Media Camp hosted by Oklahoma State University.  Participated and assisted SAP with the planning of the 2018 summer youth camp.  Helped in organizing a meeting with the Pawnee Nation Education Committee and the process of the 2018 Fall Higher Education Scholarships.  Attended Pawnee Nation Language and Cultural classes; employee classes and evening classes.  Assisted Youth Services with the Back to School Supply Handout in Pawnee and Cleveland Schools.  Attended the Pawnee Nation and Pawnee Public Schools Cultural Exchange.  Assisted the Pawnee Nation Education Sub-Committee with data collection for future education plans in the community. Future Plans: Staff continues to plan, and update workshops based on client assessments, in particular, Financial Management/basic budgeting.  Next quarter the E&T Specialist and Director will attend “Train the Trainer” workshop for future workshops for the community in financial management. Staff continues to review/edit and improve the Work Experience component which includes forms, file management, collaborations, and standard operating procedures. Page 36 of 115 Division of Education Higher Education Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Education Division/Te Tu Koo Resources/Higher Education The mission of the division is to provide services to tribal members and other federally recognized tribal members residing in our jurisdiction to enable members to obtain the skills needed to become productive individuals and contributors to their respective communities. II. Executive Summary: The Higher Education Committee met on July 26th to make the final approvals for Fall 2018 scholarships. A problematic situation at Pawnee Nation College prevented students’ access to a functioning and open Financial Aid office at Bacone College; therefore, students were not able to get their Financial Needs Analysis form completed and turned in. The program waited until July to have the meeting to allow more time. III. Quarterly Goals and Objectives  On-going implementation of 477’s single application; Supporting Documents Packet to be completed for the Higher Education Scholarship component by the next quarter.  Next quarter all scholarship students will be contacted to update their 477 file to comply with the single application process. Students will fill out their Individual Education & Employment Plan. IV. Travel and Training No training specific to Higher Education Scholarship. V. Financial Reporting Scholarship funds are monitored and allocated for Spring and Fall. Both federal and tribal funds are utilized. Fall 2018 Undergraduates Tribal Funds Federal Funds Total 8 students 17 students 25 students $15,117.00 $40,778.50 $55,895.50 1 student’s scholarship was cancelled due to eligibility. (not enrolled full-time) 1 student’s scholarship was rescinded after a transcript review and ineligibility Page 37 of 115 Division of Education Higher Education Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Fall 2018 Graduates Tribal Funds VI. 2 students $3,383.00 Future Plans The program plans to submit a request for continued funding for graduate student scholarships. Page 38 of 115 Division of Education Youth Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Education Division/Youth Services The Education division provides as many resources as possible to be a “one stop location” to help Native Americans obtain gainful employment and achieve selfsufficiency in our service area. II. Executive Summary: Youth Services participated in several planning meetings to coordinate the 8th Annual Native American Youth Leadership Day with fifteen (15) students participating at NOC-Tonkawa on Thursday, July 12th. III. Quarterly Goals and Objectives  Fourteen (14) Summer Work Experience workers will successfully complete their work assignment.  Coordinate with Pawnee Schools for transportation for the OSU Digital Camp and for the NOC Leadership Conference.  Collaborate with departments to provide a Summer Camp August 13-17  Collaborate with Title VI Indian Education at Pawnee Schools to provide free school supplies for eligible students.  On-going collaboration with the JOM Parent Committee in Pawnee as well as Cleveland.  Continue to provide quality service for the tribal Visa Card Program. Summer Youth Work Experience: June 1-July 13, 2018. Highlights:  14 participants  June 1st- July 13th  Friday workshops include: o College and Career Exploration o Job Search and Application o Resume & Cover Letter o Job Interviews o Work Ethics and Expectations o Public Speaking and Styles of Communication  Evaluation results show that: o Likes: Earning money, rotating job sites, their peers, coworkers, and supervisors o Dislikes: rotating, lack of snacks at Friday workshops, talking in front of people, rotating worksites.  Specific goal achieved: becoming comfortable with public speaking and working well with others. Page 39 of 115 Division of Education Youth Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018  Success stories: all students completed program, 1 student continued as an emergency temp before leaving for college.  Goals for next year: week long training prior to entering worksites, youthinitiated job searches. 8th Annual Native American Youth Leadership Day, July 12, 2018. Highlights: Attended four (4) Planning meetings 15 students participated Camps Summer Camp 2018 This camp is coordinated with SAP/MSPI, ICW, and Diabetes to offer a quality youth camp during the week of August 13-17, 2018. Education sponsored a session with college students sharing their experiences and encouraging the youth to plan for college; also provided a lunch meal and breakfast snacks, Tuesday, August 14. Average daily attendance: 50. OSU Digital Media Camp, July 16-July 27, 2018. This was a new collaboration with OSU’s College of Design, Housing and Merchandising to offer young Native girls an opportunity to interact with computer software and their virtual lab. The ultimate goal is to create awareness and interest in STEAM (Science, Technology, Engineering, Arts, and Math) careers. Six (6) local girls participated. Back to School Activities Back to School Supply Handout, August 21, 2017 at Pawnee Nation Museum. Pawnee Nation Cultural Exchange with Pawnee Public Schools, August 22, 2018, Pawnee Nation Roundhouse. Northern Plains Indian Club, August 30th, Youth Services Coordinator met with the students. JOM Parent Meetings Parent Meeting and JOM Sign up, August 9th, Pawnee Nation Museum Parent Meeting, September 20th, Cleveland, OK. Visa Card Clothing Supplement This supplemental fund is for all Pawnee Tribal members grades Pre-K- 12th. Each semester the students are allotted $125 to be used for school clothes, supplies, or any other school related items. Each parent/student is responsible for turning Page 40 of 115 Division of Education Youth Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 in the original receipts as well as a renewal form for future semester funding. This program helped 241 students within the United States. IV. Travel and Training Youth Services Coordinator and Education & Training Specialist completed a oneday training by Thrive Unlimited on Defining Trauma in Native communities, August 23, 2018, Norman, OK. Participated in “Safe Sleep” training September 13th in case of an emergency or as needed for the Pawnee Nation Learning Center in the infancy room. Assisted Culture Department with transporting luggage for the Arikara Reunion, September 28-30, 2018. Future Plans Start planning and preparing for student incentive trips as a reward for the eligible youth to become more involved in community, cultural, and school events. OSU Digital Media Camp Participants July 16-27, 2018 Page 41 of 115 Division of Education Youth Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 8th Annual Native American Leadership Conference at NOCTonkawa campus July 12, 2018 Page 42 of 115 Pawnee Nation Learning Center Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Program/Office/Project Name: Child Care and Development Fund (PNLC) The Child Care and Development Fund program goal is to increase the availability, affordability, and quality of the child care services in the Pawnee Nation service area that includes Pawnee County and Northern Payne County. The Pawnee Nation Child Care Program operates the Pawnee Nation Learning Center and Afterschool Program for children ages two months through 8 years of age. The CCDF program also operates the Pawnee Nation Child Care Assistance Program that offers child care service assistance to qualified applicants. II. Executive Summary: The Pawnee Nation Learning Center served 71 children during the third quarter. The children are provided with a nurturing, healthy and safe learning environment. Developmentally appropriate educational activities, breakfast, lunch and afternoon snacks are provided daily. The Learning Center is currently operating with 53 children enrolled. Monthly meetings involving the Assistant Director, Director, Division Director and Executive Director were held on July 17th, August 28th, and September 25th as required by the improvement plan agreement between the Pawnee Nation Learning Center and OKDHS licensing. The agreement has expired, and the Learning center has returned to regular monitoring visits. Dental screenings were performed on participating children by IHS staff on August 28th. Jada Jimboy returned from Maternity leave on September 17th. Hannah Buchanan and Nicole Burnside were hired full time for the wobbler classroom. Dana Stewart was hired full time to teach the 3-4-year-old class after Sarah Sparks left employment with the Learning center. Crystal Hawkins also left employment with the nation and Samantha Baker was hired as the new Assistant Director. The Child Care staff includes: Center Director Assistant Director PreK Teacher 3’s Teacher 2’s Teacher Wobblers Teacher Infant Teachers Afterschool Program Floater Cook Christa Pratt Samantha Baker Dana Stewart Vickie Reusch Connie Russell Hannah Buchanan and Nicole Burnside Stephanie Sewell and Jada Jimboy Christina Attocknie Cree Roughface Becky Holt Page 43 of 115 Pawnee Nation Learning Center Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 The CCDF program provided partial or full child care service assistance for eleven children during the third quarter. III. Quarterly Goals and Objectives GOAL 1: To provide quality child care for our Native American and community children. OBJECTIVE 1: The CCDF program will maintain the Pawnee Nation Learning Center for child development and child care services. ACTIVITIES: 1. Maintain child care license through the State of Oklahoma Department of Human Services (DHS). Continuous. DHS Requirements must be met at all times to remain in compliance. This involves certified staff in compliance with child-adult ratios and facilities maintained in safe and healthy repair. 2. Utilize Child and Family Food Program in order to provide healthy meals and snacks. Completed. Meals served: 1532 breakfasts, 1738 lunches and 2145 afternoon snacks. Reports are submitted to receive reimbursement for the food program. 3. Provide staff training for quality child care services. Completed. Training provided is listed below. The Oklahoma Department of Human Services Licensing Requirements states entry level employees will receive 20 hours of training within three months of employment and each person who is counted toward meeting the staff-child ratio is required to obtain 20 clock hours per employment year. Director must complete 30 hours. IV. Travel and Training ELCCT (Entry-Level Child-Care Training) was completed by Hannah Buchanan on 8/27/18. Christa Pratt renewed Gold level Director’s credentials on 8/3/18 with an expiration of 8/29/19. Christina Attocknie completed “Day by Day with toddlers on 9/28/18 and Food Handlers training on 10/4/18. Stephanie Sewell completed an online Safe Sleep training on 8/31/18. Vickie Reusch completed all CDA courses in September which include: Preschoolers in Child Care (9/5/18), Observing, Recording, and Assessing Children’s development (9/9/18), Principles of Child Development and Guidance (9/11/18), and Parents and Child Care (9/9/18) Page 44 of 115 Pawnee Nation Learning Center Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 PDLs and director’s credentials must be renewed annually and are registered on the CECPD (Center for Early Childhood Professional Development) website. V. Financial Reporting The CCDF program operates under three budgets; CCDF Discretionary, CCDF Mandatory and the Hukasa Bank Account. The program is utilizing all three funding sources. Award letters have been sent for 2018 allocations. Total CCDF funding allocations are as follows: Discretionary: $484,245. Mandatory: $92,663. Income from other sources during the first quarter total to $41,149. Private pay: $23,299. DHS subsidy payments: $6,745. Food program payments: $6,579. Payments from Otoe CCDF: $4,526. Private pay DHS CACFP Otoe CCDF Outside income Grant allocation Total income Est. Salaries & benefits Est. Utilities, & indirect cost Supplies & other Expenditures VI. 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 21,336 23,299 18,143 6,487 6,745 4,255 6,839 6,579 6,077 4,553 4,526 2,691 39,215 41,149 31,166 47,771 176,379 176,379 86,986 217,528 207,545 69,161 73,008 10,149 10,149 10,149 176,379 10,149 13,730 93,040 Future Plans There is a list of priority items that needs to be addressed with the additional funding coming this year. The top priority items are as follows:  Door locking system  Camera monitoring system for the classrooms  Rocking Chairs for the infant classroom  New awning for the main entrance of the Learning Center Page 45 of 115 Pawnee Nation Learning Center Child Care and Development Fund Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018  Kitchen upgrades (industrial stove & refrigerator, fire suppression hood.  New carpet/tile in the Learning center  Additional toys and equipment for classrooms and playground Continue offering quality child care to the community and pursuing grants that will enable the center to serve more families and children. Respectfully Submitted, Christa Pratt, Learning Center Director Page 46 of 115 Division of Finance Quarterly Report to the Pawnee Business Council 3rd Quarter July – September 2018 I. Finance Division The Pawnee Nation of Oklahoma’s Finance Division provides accounting services to the Pawnee Nation through accounts payable, accounts receivable, and payroll. The Finance Division provides payment, accounting, and reporting services to the Pawnee Nation’s various tribal, federal grants, contracts, and programs. While, insuring compliance with the Pawnee Nation fiscal policy, Generally Accepted Accounting Principles, and 2CFR Part 200 OMB Guidance to ensure financial statements are accurately stated. II. Executive Summary: The principle function of the Finance Division is to provide accurate and timely, reliable and comparable financial reports to Pawnee Business Council (PBC), the Executive Director and the Pawnee Nations division and program directors to make management decisions that affect the Pawnee Nation and its members. Finance helped several divisions and programs with budget modifications throughout the quarter. Finance also continued to provide monthly and quarterly financials to all divisions and programs. We continue look at how to best manage the 2018 and 2019 budget shortfalls. Finances biggest concern going into the next quarter will be managing the budget shortfall. The cashflow at TDC has significantly affected the distributions to the tribe. Therefore, we continued monthly meetings with PTDC and its staff to keep the nation informed on distributions and enable the executive staff to better manage the shortfall. The Finance Director assisted TDC with the loan refinance which is almost complete. The proceeds the Nation will receive from TDC through the loan refinance should enable the Nation to postpone the furloughs. Finance along with the Executive direct will continue to watch cashflows on a monthly basis to make sure the nation maintains enough funds to manage all financial obligations. Budget hearings were completed, and the 2019 comprehensive budget was approved. Do to the continued revenue shortfall we were unable carry any budget deficits in 2019. Therefore, we have completed the difficult process of balancing the 2019 budget which will involve a lot of difficult decisions. Accounts Payable – This department continues to make sure all the bills are getting paid on time and check requests are being done in an efficient manner. The travel process has improved however we still need improvement on the timeliness of travel reconciliations. Payroll – This department is doing a good job and making sure timesheets for all departments are completed and submitted on time, as well as reminding all concerned that payroll action forms (PAF’s) need to be turned in prior to submitting Page 47 of 115 Division of Finance Quarterly Report to the Pawnee Business Council 3rd Quarter July – September 2018 payroll, on the Thursday before a payroll is due. Payroll has also done an excellent job getting payroll submitted as required while working around holidays. Accounting - The accountants continue to send out monthly reports and assist directors when needed. We are continuing to make improvements to the financial processes of the Nation. We are current on monthly closeouts and bank reconciliations. III. Quarterly Goals and Objectives  Manage Pawnee Nation Budget shortfall.  Provide training to employees on financial processes  Perform quarterly close-outs  Complete a schedule of tasks required to be completed in the finance department on a monthly basis by the finance employees  Start cross training within the Finance Division  Complete the 2017 audit.  Improve Grant Closeout Process  Begin work on the IDC proposal IV. Travel and Training The Finance Director attended the quarterly Oklahoma Tribal Finance Consortium meeting. The Pawnee Nation served as host tribe for the event held at OSU and represented the Nation well. V. Financial Reporting The department budget has been reviewed. The remaining budget remained the same and is healthy and in good shape as of September 30, 2018. VI. Conclusion The Finance Division will maintain an open-door policy and attempt to be available always to assist tribal members, the public, directors and employees. Please feel free to contact any of the finance department employees with your questions: William Perry, Finance Director, Ext. 205 Janet Mulder, AP Clerk, Ext. 121 Freida Pratt, Payroll Clerk, Ext. 125 Respectfully, W. Harrison Perry Finance Director Page 48 of 115 Penny Powell, Sr. Accountant, Ext. 209 James Rice, Accountant, Ext. 197 Nancy Moore, Accountant, Ext. 119 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Program/Office/Project Name: Division of Health and Community Services The mission of the Division of Health and Community Services is to improve the overall wellness and lifestyle of Pawnee Tribal members and Native Americans within our community. DHCS accomplishes this by providing services such as health education, substance abuse counseling, nutrition, physical fitness, preservation of family, safety planning, and youth development. The Division of Health and Community Services consists of eight (programs) under (4) departments: Health-Community Health Representatives/Health Education and Special Diabetes Program for Indians; Prevention-Substance Abuse Program/Methamphetamine and Suicide Prevention Initiative; Nutrition Services-Food Distribution and Title VI; and Family Services-Ti-Hirasa Domestic Violence Programs and Indian Child Welfare. The DHCS Office is also overseeing the tribal assistance programs: elders, disability, and emergency. II. Executive Summary: Much of the quarter was dedicated to overseeing VAW Program when there was no program staff. Although limited, the DHCS Director continued to do case management regarding client services; this is a collaboration with Pawnee Indian Health Center-Community Health Nurses and PN CHR/HE Program. DHCS Director continued to work with Substance Abuse Program, Planning Director, and Attorney General regarding Opioid funding for substance abuse treatment center along with drug court and probation & patrol court. There has been much staff transition within DHCS, but as of October 1, DHCS will be fully staffed. Quarterly Goals and Objective GOAL 1: The DHCS Director will be responsible for new program development and- technical assistance to program directors in preparing new and continuation proposals that support the continued and future growth of the Pawnee Nation. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators in the development of new or continuation proposal applications to funding agencies. ACTIVITY 1: Pawnee Nation was granted an extension so the DHCS Director submitted the Family Violence Program Services grant. OUTCOME 1: Funding was awarded for $46,380 with the first award being $21,604 and the second award being $24,776. Page 49 of 115 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 ACTIVITY 2: The DHCS Director worked with the Planning Director on the Rural Communities Opioid Response-Planning Grant from the Health Resources and Services Administration (HRSA). OUTCOME 2: Pawnee Nation was awarded $200,00 for one year. ACTIVITY 3: The DHCS Director worked with the Planning Director on the Tribal Opioid Response from the Substance Abuse and Mental Health Services Administration (SAMSHA). OUTCOME 3: Pawnee Nation was awarded $108,550 for two years. ACTIVITY 4: DHCS Director worked with CHR/HE Program and Tribal Planner on the Tribal Public Health Capacity grant through the Centers of Disease Control. OUTCOME 4: Still waiting approval/denial from funding agency. OBJECTIVE 2: The DHCS Director will work with the Planning Director on strategic planning for new program development and/or reorganization. ACTIVITY 1: The DHCS Director is on the Organizational Chart Committee and reviews organizational changes for each division. OUTCOME 1: N/A GOAL 1: The DHCS Director will be responsible for all program compliance in regarding to the funding agencies and/or PN. OBJECTIVE 1: The DHCS Director will work in a coordinated team effort with Program Coordinators to make sure programs are in compliance with the funding agency and/or PN. ACTIVITY 1: THE DHCS Director is working with each program to develop and/or update their COOP Plans; make sure all staff has completed the NIMS, Food Handlers, and CPR Trainings; and all staff evaluations have been completed. OUTCOME 1: COOP Plans need to be up-to-dated. OUTCOME 2: New staff need to option all the trainings and current staff need to recertify for trainings. OUTCOME 3: All programs need to update their information on the PN website. ACTIVITY 2: THE DHCS Director is working with each program to make sure all budgets are up-to-date and match funding agency award amount. Page 50 of 115 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 OUTCOME 2: All budgets and/or budget modifications are either done, approved by Budget Committee, or awaiting approval by Pawnee Business Council. Objective 2: The DHCS Director will assist in providing community health education to the Pawnee community. ACTIVITY 1: DHCS Director helps with the Wellness Program (when needed) (i.e. running/walking group, Bootcamp, and Zumba). III. Meetings and Tribal/DHCS Events 7/5-ICW Foster Home Meeting 7/9-Title VI Meeting with E.D. 7/10 & 7/17-CPR/First Aid Trainings 7/12-CHR Coordinator Interviews 7/12-Client Progress Meeting 7/16 & 9/4-DHCS Coordinators Meeting 7/17-Auditors Review for CHR/HE 7/25-VAW Meeting with HR and E.D. 7/26-VAW Meeting with Finance & G/C 7/27-PN Staff Meeting 8/1 & 8/7-Summer Camp Meeting 8/7 & 9/19-AG Meeting 8/9 & 8/13-VAW Advocate Interviews 8/15, 9/4, and 9/5-VAW Coordinator Interviews 8/15 & 9/19-HRC Meeting 8/16-Opioid Planning Grant Meeting 8/22-Construction Projects Ground Breaking 8/23-SRTS 6th Street Grand Opening 8/10-Wellness Committee Meeting 8/10, 8/24, and 9/7-Division Directors Meetings 8/31-477 Meetings 9/4, 9/7, and 9/21-SAP Treatment Center Meetings 9/7-VAW/FVPS Meeting with Finance 9/10-Copier Meeting 9/21 & 9/28-Employee Fun Day Planning Meetings 9/28-PN Staff Meeting IV. Travel and Training 9/20-Domestic Violence Sexual Assault Advocacy 101 Training 9/25-9/27-Tribal Government Summits-Denver Page 51 of 115 Division of Health and Community Services Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 V. Financial Reporting The DHCS Office financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. Also, the DHCS Director has access to all DHCS program budgets and reports. VI. Direct Assistance (this quarter-non-reoccurring) Elders-(12) and (2) re-occurring from previous quarter Disability-(6) and (2) re-occurring from previous quarter Emergency-(5) VII. Future Plans  Continue to work on employees needing training (CPR/First Aid/Food Handlers) and update COOP Plans.  Train new VAW Program Staff  Implement new opioid grants  Six Nations Walk and Monster Bash-Oct 16  Fall Festival-Oct 19  Red Ribbon Walk-22  Gift for Giving-Oct 25 Page 52 of 115 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Pawnee Nation CHR/EMS Program: The purpose of the Community Health Representative/Emergency Medical Services is to act as an advocate and facilitator for families and individuals to gain access to comprehensive health care services as well as provide opportunities to enhance the quality of life for the people they serve. The target population is eligible Indian residents living within the Pawnee Tribal Service Area in Pawnee County and the city limits of Stillwater, OK in Payne County. Pawnee Nation Health Education Program: The purpose of this contract is to establish identifiable health education components within the tribal health department. The Health Education Program strives to promote awareness, guidance & counseling and prevention of disease and/or disability among Indian people. The overall goal is to enhance the quality of life for the people we serve with healthy lifestyles. II. Executive Summary: The CHR/HE Program completed the 3rd quarter with one event and business as usual. There was also staff transition during the quarter as well. The program participated and assisted in several community outreach events and activities and continue to implement a routine for home bound clients. To better serve our homebound clients, CHR staff was assigned monthly visits with these individuals. The program will also be distributing cold packs throughout the upcoming fall and winter months. Both direct assistance programs, LIHEAP and CSBG wrapped up FY 2018 this quarter and FY 2019 plans for funding were submitted. III. Quarterly Goals and Objectives: Goal1: To provide for a continuum of services to the population through health education, case findings, referral follow ups and provisions of supportive services. Objective 1: To assist the target population in maintaining their health and wellbeing and to continue to enhance the quality of life through preventative services and health delivery. Activity 1: The CHR/EMS Program picked up medications, supplies, and equipment from IHS, local pharmacies, and out of town referral pharmacies for clients with no other means of transportation. Outcome 1: The CHR Program picked up and delivered medications, supplies, and or equipment for fifty-four (54) clients this quarter. Page 53 of 115 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Activity 2: The CHR/EMS Program provided transportation services to eligible Indian residents to and from IHS and other referred facilities when necessary for routine non-emergency appointments. Outcome 2: The CHR/EMS Generalists transported one hundred and thirteen (113) clients this quarter. Activity 3: The CHR/EMS Program conducted home visits/wellness checks for those who are homebound. Outcome 3: The CHR/EMS Generalists conducted fifteen (15) home visits this quarter. Objective 2: To organize community health promotions and disease prevention for the target population. Activity 1: The CHR/HE Program in collaboration with the Diabetes Program hosted blood sugar, weight, and blood pressure screenings for Summer Fitness participants. Outcome 1: One hundred and one (101) participants were initially screened and (84) participants completed the program. Activity 2: The CHR/HE Program in collaboration with the Diabetes Program conducted health screenings for the Employee’s Walking Club. Outcome 2: Thirty-five (35) completed the pre-screenings on August 1. Activity 3: The CHR/HE Program in collaboration with the Diabetes Program assisted in cooking classes on August 8, 15, and 22. Outcome 3: On August 8, there were (19) participants in attendance; August 15-(12) participants, and August 22-(6) participants. Activity 4: The CHR/HE Program participated in the MSPI/SAP and Education Summer Break Camp by providing the bouncy houses during August 13-17. Outcome 4: Approximately (63) students participated in the summer camp. Activity 5: The CHR/HE Program in collaboration with the Wellness Program hosted Kickboxing/Fitness Camp, Zumba/Yoga, and tumbling classes for community members throughout the quarter. Outcome 5: The average per class for the quarter are as follows; Kickboxing-(18) participants; Fitness class-(12) participants; Zumba-(9) participants; and Yoga -(5) participants. Tumbling averaged (42) participants this quarter. Activity 6: The Wellness Program is sponsoring a community Weight Loss Challenge starting August 1 through October 15. Outcome 6: Seventeen (17) teams of two (2) have entered the contest. Page 54 of 115 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 IV. Travel, Training, and Meetings July: 10-CPR/First Aid Training 10-11- Tai-Chi Training 16- DHCS Coordinators Meeting 16- Pawnee County Healthy Coalition Meeting 17-Auditors Review for CHR/HE 18- Summer Camp Meeting 27- Pawnee Nation Staff Meeting August: 1- Summer Camp Meeting 7- Summer Camp Meeting 10- DHCS Wellness Program Committee Meeting 15- CSBG Webinar 22- LIHEAP Webinar 29- UCAP Meeting 31- 477 Plan meeting LIHEAP and CSBG September: 4- DHCS Coordinators Meeting 10- Copier Service Meeting 17- Pawnee County Healthy Coalition Meeting 21 &28 - Pawnee Nation Employee Funday Meeting 28- Pawnee Nation Employee Staff Meeting V. Financial Reporting The Pawnee Nation CHR/EMS/HE program financial status is reflected in special reports prepared by Pawnee Nation Finance Department and Grants & Contracts Office. General Assistance: During this quarter, general assistance was provided to eligible clients through the CSBG and LIHEAP Programs.   VI. The following is the number of clients served this quarter: CSBG - Seven (7) LIHEAP – Twenty (20) Upcoming Events: Staff Fun Day Finishing up the Weight Loss Challenge-October 15 Fall Festival-October 19 Kickball for Breast Cancer Awareness Event-October 20 Page 55 of 115 Pawnee Nation CHR/EMS/Health Education Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Collaborate with SAP/MSPI Red Ribbon Walk-October 23 Collaborate with Diabetes Program in November for Diabetes Awareness Month Page 56 of 115 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2018 I. Program/Office/Project Name: Diabetes Program The Pawnee Nation Diabetes Program promotes the delivery of supportive, interactive and educational services for Native Americans with the risk factors of developing and/or with the diagnosis of diabetes who reside within the Pawnee service area. It is our intent to improve the quality of life for Native Americans by implementing SDPI Best Practice: Physical Activity/Education. II. Executive Summary: The Diabetes Program has continued to provide services designated to enhance the quality of life for the people we serve. Much of the quarter has been dedicated to providing direct care services such as blood glucose monitoring supplies, socks, diabetic foot care cream, and assistance with eyewear, dentures, and diabetic shoes. The Program continues to be involved in the Pawnee County Healthy Coalition, Pawnee Public Schools Safety, Health, and Wellness Committee, and OSU Extension’s Program Advisory Committee to obtain more community outreach, network and combine resources. Best Practice continues with Zumba, Fitness Class, Tumbling, Summer Fitness Camp, and the start of the Employee’s Walking Club. With the assistance of the Good Health and Wellness Grant, there were cooking classes, tumbling, and yoga classes. Quarterly Goals and Objectives GOAL 1: To increase physical activity, it helps reduce the risk for developing diabetes and its complications as well as the reduction of the occurrence of obesity. OBJECTIVE 1.1: Increase the rate of participation of activities and education on physical activity with or without the diagnosis of diabetes. Activity 1: The Diabetes Program in collaboration with the CHR/HE and SAP Programs, shall be known as the Wellness Program Committee, provides Fitness Class, Zumba, Yoga and Tumbling. Outcome: The total Fitness class participants (30) which includes Kickboxing on Tuesdays with an average of (18) participants while on Thursdays is the boot camp style workouts with an average of (12) participants. The average participation rate is Zumba (9) and Yoga (5). Tumbling average (14) for beginners, (14) for intermediate, and (14) for advance class. Activity 2: The Diabetes Program is sponsoring the Employee’s Walking Club, August 1-October 22. Outcome: (35) employees are participating in the club. OBJECTIVE 1.2: Number of individuals that participate and clients with an improved BMI, blood sugar levels, and blood pressure levels Page 57 of 115 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2018 Activity 1: The Diabetes Program conducted screenings at the Elders Center on the 1st and 3rd Wednesdays of the month. Outcome: The quarterly average for blood pressure were (145/86) and blood sugar is (155). Activity 2: The Diabetes Program conducted screenings for the Employee’s Walking Club. Outcome: (35) completed the pre-screenings on August 1. GOAL 2: Prevent and/or reduce the occurrence and complications of diabetes. OBJECTIVE 2.1: Increase the rate of participants being educated on diabetes prevention during outreach events with or without the diagnosis of diabetes within our service area on how physical activity and weight loss affects the prevention and/or maintenance of diabetes. Activity 1: Pawnee County Healthy Coalition provides information and resources with the chance to collaborate in future events or projects. Continual Monthly meetings occur. Outcome: Monthly meetings were held on July 16, August 20, and September 17. Activity 2: The Wellness Program is sponsoring a community Weight Loss Challenge starting August 1 through October 15. Outcome: (17) teams of two (2) have entered the contest. GOAL 3: To reduce the occurrence and prevent the onset of diabetes among Native American youth. OBJECTIVE 3.1: Increase the rate of youth participation in screenings and physical activity during community youth outreach camps. Activity 1: The Diabetes Program collaborated with SAP/MSPI and Education with the summer camp during August 13-17. Outcome: (63) signed up but an average of (45) participated in the summer camp. Program staff provided (30) minute fitness class for the youth. Activity 2: The Diabetes Program held post-screenings for the Youth Summer Fitness Camp. Outcome: Post-screenings average were (114/77) blood pressure and (90) blood sugar Activity 3: The Diabetes Program continued to collaborate with Pawnee Middle and High School coaches to host the Youth Summer Fitness Camp for PMS/PHS students for June and July. Outcome: (101) participants signed up for the program and (84) completed the program which includes a pre and post screening and 50% attendance rate to qualify for the shoe assistance program. Page 58 of 115 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2018 Objective 3.2: Increase the rate of participants being educated on diabetes, nutrition, and participate in physical activity during community outreach events. Activity 1: Community Cooking classes were provided on August 8, 15, and 22. Outcome: There were (19) participants on August 8; (12) participants on August 15; (6) participants showed up for the last class held on August 22. Activity 2: The Diabetes Program collaborated with SAP/MSPI and Education with the summer camp during August 13-17. Outcome: (63) signed up but an average of (45) participated in the summer camp. Program staff provided (30) minute fitness class for the youth. GOAL 4: To assist in preventing and/or reducing the occurrence of complications due to diabetes among Native Americans in our service area. Objective 4.1: To increase the rate of complete & documented annual exams that assist in preventing and/or reducing the occurrence of complications due to diabetes. Activity 1: The annual exams are for the clients benefit to maintain control of diabetes and minimize the complications. Once all exams including downloads of glucometers, clients are eligible for the demonstrated need of Nike shoes. Outcome: (4) clients completed annual exams within the quarter. (Dental, Eye, Nutrition, Foot, A1C lab, meter downloads). It’s proven a demonstrated need for clients to obtain Nike N7 shoes to diabetes clients who have completed all annual exams. This shall reduce the complications diabetes which can occur over time. Objective 4.2: Secondary Prevention: Program assists with testing supplies and non-formulary medications. Activity 1: Clients were given glucometers to monitor their blood sugars at home. This tool helps the client to keep a close watch on the sugar levels and gain better control of hypo/hyperglycemic episodes. Glucerna shakes will be monitored closely in the upcoming months. Outcome: (52) clients were issued testing supplies, (13) prescriptions were filled for nonformulary medications (Glucerna health shakes), (16) clients received eyewear assistance, (1) client received denture assistance, (12) glucometers, and (6) received diabetic socks. Objective 4.3: To increase the rate of participation during educational outreach clinics. Activity 1: The Diabetes Program provided a free foot exam clinic for those who needed it on September 27. Diabetes materials were handed out along with foot care products and brochures for home care. Page 59 of 115 Pawnee Nation Diabetes Program Quarterly Report to the Pawnee Business Council 3rd Quarter –2018 Outcome: (5) participated in the free foot care exams. III. Travel, Training, Meetings July: 10-11- Tai Chi Training 16-Pawnee County Healthy Coalition meeting 17-CPR/First Aid Training 18-SDPI Best Practice Webinar 18-Summer Camp meeting 27-Pawnee Nation Employee staff meeting August: 1-Summer camp meeting 7-Summer camp meeting 8-SDPI Q&A webinar 10-DHCS Wellness Program Committee meeting 28-SDPI Q&A webinar September: 4-DHCS Coordinator’s meeting 10-Copier meeting 17-Pawnee County Healthy Coalition meeting 21-Pawnee Nation Employee Funday meeting 24-Area Diabetes Coordinator’s meeting with IHS nutritionist 25-Conference call with Regional’s Diabetes Coordinators 28-Pawnee Nation Employee staff meeting IV. Financial Reporting The PNDP continues to monitor spending and strives to maintain the level of usage of funding for current specifications of providing specialized services to the Native American Community. The Good Health and Wellness grant is a great supplement for the Diabetes Program for the instructors’ contracts for the Wellness Program has ended August 31, 2018. V. Future Plans:  Pawnee Nation Employee Fun day  Finish the Weightloss challenge  Finish the Pawnee Nation Employee’s Walking Club  Collaborate with CHR/HE Fall Festival  Collaborate with CHR/HE Kickball for Breast Cancer Awareness Month  Collaborate with SAP/MSPI Red Ribbon Walk  November-Diabetes Awareness Month Page 60 of 115 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Program/Office/Project Name: Food Distribution Program The Food Distribution Program on Indian Reservations (FDPIR) is a Federal Program that provides USDA foods to low-income households and to Native American families residing in designated areas near reservations and in the State of Oklahoma. The program serves as an alternative to the Supplemental Nutrition Assistance Program (SNAP, formerly known as the Food Stamp Program). II. Executive Summary: On August 9, FDP received an email that the new 12-can pack Condensed Cream of Mushroom soup would be available in the catalog to order. The current Cream of Mushroom soup came in a 12-carton pack. For the food programs to give the new soup out, FDPs were told to transfer out any of the old soup that was still in inventory. We donate any food items to the local food pantry. On August 29, FDP received an email from the USDA Office of Inspector General that they would be conducting an audit of the Food and Nutrition Service (FNS) Food Distribution Program on Indian Reservations (FDPIR). The audit would cover FY 2017 program activities, but if needed would expand their scope. USDA OIG main objectives would be on administrative funding, household eligibility, and any damaged or food loss. USDA OIG, first visited with the FNS National Office in Alexandria, VA, then with the FNS Southwest Regional Office in Dallas and then with another ITO in Oklahoma. There were only two ITO’s who were selected for the audit: Seminole Nation and Pawnee Nation. We were told that this is the first time any programs have ever been audited and that programs were randomly selected. There would be two USDA OIG auditors who would be meeting with the Pawnee Nation FDP on September 17-20. Before their arrival, the auditors wanted a list of all household that participated in 2017, those who were denied, those who were eligible to receive benefits, and any who may have been disqualified from receiving benefits due to an Intentional Program Violation. This took a little time to get for them because our AIS program does not have the ability to provide this information for the year before. This information would be used to pick participants that they wanted to check on to see if the certification was done correctly. They also wanted a general ledger showing a breakdown of administrative funds allocated in FY 2017. Page 61 of 115 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 The two USDA OIG auditors, Mr. Benjamin Lloyd and Mr. Shane Martin, met with Pawnee Nation’s Finance Sr. Accountant, Grants and Contract, and the Food Distribution Staff. They went over areas that they will be evaluating including administrative funding to identify how the program allocated FY 2017 the federal funding; the process of approving and denying any applicants for the program; and the process of ordering, receiving, storing, delivering, and keeping track of the food. They would also conduct an inventory check on selected food items. The auditors first talked to the FDP Coordinator by asking questions regarding the program. The first area they started with was certification and to check on the files they had selected. On Tuesday, they went to the warehouse and wanted to see how the program handles a truck delivery, along with other warehouse matters. Our produce truck comes on Tuesday, so they were able to observe how we unload the truck, count the produce, and put the produce away. Then on Wednesday, they went to the Finance Department and Grants and Contracts Office for information on administrative funding. They spent most of the time going over our participants files. For the exit interview, the auditors met with the Executive Director, Finance Sr. Accountant, and the Food Distribution staff. We were told that there were no glaring issues. On the warehouse, they picked 10 food items and physically counted these items in which 6 items matched and 4 were over by 1 on the availability list from the AIS program. Some dates on boxes did not have dates on all boxes. On the ME, the findings were corrected. On the Plan of Operation to make sure all documents are signed and filed (we had our signatures, but not from the Regional office). There was a question on monitoring, which will be done bi-annually instead of annually. Suggested that a SOP be made for the program. Mr. Lloyd said that these were minor things and he did not think that they would be back, but if they were to return, it would be the first part of October. They did a thorough job and had many questions on our participants files, which were answered by the Certification Specialist. The Pawnee Nation would not be getting any report on the audit, because it will go to the National Office along with the Seminole Nation’s report, which will be combined. This year, the FDP have had our Management Evaluation (ME) from USDA FNS, the Pawnee Nation audit, and now this audit with USDA OIG. I feel my staff had really done a great job on the ME and audits, because there were no major findings. Page 62 of 115 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 III. Quarterly Goals and Objectives Our main goal this quarter was to continue to increase the number of participants on the program. This will always be an ongoing process for the program. The average number of participants during this quarter was 271, which was lower than the last quarter, which was 282. For July, we had 280 participants (123 households); for August, there were 292 participants (127 households); and in September, there were 241 participants (112 households). The number of households that were new certifications/re-certifications for the quarter was: for July-31 households; August-23 households; and September-20 households. The number of households that did not recertify this quarter was: for July-17 households; August-14 households; September-22 households. The number of households who were certified and did not pick up their food during this quarter were: July-19 households; August-14 households; and September-32 households. The program staff continues to provide courtesy calls to our households to remind them that they need to pick up their food. These calls are made at least one week before the end of the month and there are times the calls are made up to the last day of the month. The participants are told when the last day to pick up their food, but we will have some who will come by the office on the last day when we are closed. The program continues to provide home deliveries to our elderly households, households that are disabled, or for those households that have no transportation. Participants call in their order and we deliver their order to them after 4:00 that day. In July, there were 13 home deliveries in which: 9 households were elderly, 3 households were disabled, and 1 household had no transportation. The total mileage for July was 39 miles. In August, there were 12 home deliveries in which: 8 households were elderly, and 4 households were disabled. The total mileage for August was 28 miles. In September, there were 14 home deliveries: 9 households were elderly, 4 households were disabled, and 1 household had no transportation. The total mileage for September was 31 miles. The Pawnee Nation Food Distribution Program Has Met/Continually in Progress their goals and objectives for this quarter. IV. Travel and Training During this quarter, the following trainings/meetings were attended by the program: DHCS Coordinators meetings, Program Staff meetings, PN Staff Meetings, CPR/First Aid Training, and Employee Fun Day Planning meetings. Page 63 of 115 Food Distribution Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 V. Financial Reporting The program continues to receive monthly expenditure reports from the Finance Division. These reports let us know what has been spent and how much is left in the program’s budgets. This was the last quarter for our FY 2018 funding. FDP will be getting ready for our new FY 2019 funding. VI. Future Plans FDP will be looking forward to getting our holiday hams. We have participants who are already asking for them and are looking forward to receiving them. Page 64 of 115 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. ICW Program The purpose of the Indian Child Welfare Program is to prevent the break-up of Indian families by providing and making referrals for services to American Indians of the Pawnee descent, which include but are not limited to comprehensive counseling and training programs that focus on prevention and crisis intervention. II. Executive Summary During the 3rd quarter, the ICW Coordinator completed all visits as required in state and tribal cases. The ICW Coordinator attended both state and tribal court cases. During this quarter, the ICW Coordinator maintained a caseload of (10) state cases (4 of which are out of state cases), (9) Pawnee Nation Tribal Cases, (1) Pawnee Nation Tribal custody case, and 1 Pawnee Nation Tribal Foster Home. There is a total of (38) children involved in state and tribal cases. The ICW Coordinator completed (15) home visits to children and families. The ICW Assistant completed (2) supervised visits between a mother and her child. The ICW Coordinator attended (9) Pawnee Nation Tribal Court hearings and (9) state court hearings and (4) hearings by telephone in out of state cases. The ICW Coordinator and ICW assistant continued to provide case management services throughout the 3rd quarter for children and families. These services include referrals to domestic violence services, substance abuse services, counseling, medical and health benefits and food benefits. The ICW Coordinator attended (2) Child Safety Meetings at Tulsa County DHS involving Pawnee children. The ICW Coordinator was involved in two 10-day Foster Home staffings involving investigations on a DHS approved foster home and a Tribal Foster Home and an adoption staffing by telephone on an out of state case. The Pawnee Nation ICW Program continues to process and verify enrollment eligibility for children as received by state agencies. There were (25) member requests for eligibility processed during this quarter. The ICW Assistant continues to process these requests and sends the eligibility letters and verification to state agencies. The ICW Assistant’s salary is supplemented by Pawnee Nation tribal funds. The ICW Assistant was assigned to assist the DHCS Director with the VAW Program per the Executive Director and DHCS Director request. GOAL 1: Family Preservation: Pawnee Indian children will live in an environment Page 65 of 115 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 that is safe, nurturing, and culturally relevant with their own family. OUTCOME: There were (5) Pawnee children removed during this quarter, (2) of which were placed in custody and (2) in an out of home safety plan. The ICW Coordinator has been actively involved in both cases ensuring the ICWA is followed. The ICW Coordinator is monitoring the case involving the children in the safety plan including providing services for the children. The Pawnee Nation ICW Coordinator transferred a case from state court to Pawnee Nation Tribal Court during this quarter. GOAL 2: Reunification: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the ICW Program will utilize the ICWA along with providing case management services to help support the Indian parent(s) with reunification of the Indian family. OUTCOME: Pawnee Nation ICW continues to provide case management services to Pawnee Nation children and families when they have been removed from the home or prior to removal to ensure the children’s safety while also preserving the family unit. The Pawnee Nation ICW Coordinator has worked closely with the families on the newly opened cases including being present at all court hearings, completing home visits and attending child safety and transfer meetings at OKDHS. The ICW Coordinator ensures that ICWA is followed in state cases. The ICW Coordinator also filed a Motion to Intervene on behalf of Pawnee Nation on all state custody cases. GOAL 3: Foster Care: When Pawnee Indian children are placed outside of their home due to abuse or neglect, the Pawnee Nation ICW program will utilize a tribally approved Foster home that is safe, nurturing, clean, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program works closely with OKDHS to ensure that any Pawnee child that is removed from their home is placed in a tribally approved home that is ICWA compliant. The ICW Coordinator opened a new Pawnee Nation Tribally Approved relative foster home on the new case that was transferred to tribal court during this quarter. GOAL 4: Permanency: When all reasonable efforts have been exhausted to reunify Pawnee Indian children with their parents or other family members, the ICW Program will utilize a tribally approved permanent home that is nurturing, safe, and supports cultural awareness. OUTCOME: The Pawnee Nation ICW Program continues to make efforts to ensure that Pawnee Indian children are placed in ICWA compliant homes. Page 66 of 115 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Some of the activities that the ICW Coordinator and/or Assistant participated in this quarter include the following: 1) The Pawnee Nation ICW Coordinator and ICW Assistant were involved and assisting the Pawnee Nation Substance Abuse Program with the Pawnee Nation Summer Camp held August 13-17, 2018. III. Travel and Training The ICW Coordinator and Assistant attended Back to Basics training provided by the Oklahoma Department of Human Services Tribal IV-E Program Manager on July 16, 2018 regarding Title IV-E Determinations, Tribally Approved Foster Homes and other available services for tribal custody children. The ICW Coordinator attended Expert Witness Testimony training in Ponca City offered by Kaw Nation and Fox Valley technical college on August 16 & 17. The ICW Coordinator along with the Kaw Nation ICW Director provided training on Active Efforts to Payne County CASA (Court Appointed Special Advocates) on September 20, 2018. IV. Meetings and DHCS/Tribal Events July: DHCS Coordinator’s Meeting Back to Basics Training-OKDHS Tribal Unit-Ponca City Critical Care Response Team Meeting Summer Camp Planning Meeting (2) 10-day staffing meetings with OKDHS PN All Staff Meeting August: DHCS Coordinator’s Meeting PN All Staff Meeting Summer Camp Planning Meetings Pawnee Service Area CPT Meeting-Standing Bear Museum-Ponca City Meeting with Don Mason-PN Law Enforcement Expert Witness Training-Ponca City Child Safety Meeting-Tulsa County DHS Meeting with OKDHS Tribal State Coordinator September: DHCS Coordinator’s Meeting Pawnee Nation Staff Meeting Page 67 of 115 Indian Child Welfare (ICW) Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 Budget Committee Meeting Pawnee Nation Inauguration of new Judge-Pawnee Nation Tribal Court Active Efforts Training provided at Payne County CASA-Stillwater Pawnee Service Area CPT-Pawnee Nation ICW office BIA Program Review Financial Reporting The ICW Program operated under the FY 2018 funds during the 1st quarter. The program also operates the Title IV-B PSSF and CWS funding for Child Welfare Programs and the OKDHS Tribal Project. The Title IV-B PSSF pays for 5% of ICW Coordinator position with BIA paying 95%. The Pawnee Nation ICW Program is able to provide financial assistance to families only through the Federal Promoting Safe and Stable Families Program, Subparts 1 and 2 and the OKDHS Promoting Safe and Stable Families Program. OUTCOME: ICW provided direct assistance to (9) families during this quarter through the above-mentioned programs. Future Plans The ICW Coordinator and ICW Assistant will continue to provide case management services to Pawnee families and children. The ICW Coordinator will continue to monitor state cases and work closely with OKDHS to ensure the ICWA is closely followed. The Pawnee Nation ICW Program will continue to process assistance applications and the ICW Assistant will process all member requests. The Pawnee Nation ICW Program will continue to be involved in the Pawnee Area Child Protection Team and attend the monthly meetings. The Pawnee Nation ICW Program will continue to recruit foster homes for Pawnee Nation and process their applications. The Pawnee Nation ICW Program will work diligently in recruitment of foster home and help to build the Pawnee Nation Foster Home program. Other activities include: Pawnee Nation Employee Fun Day and Fall Festival. Page 68 of 115 Ti-Hirasa Domestic Violence Program Quarterly Report to the Pawnee Business Council 3rd Quarter - 2018 I. Program/Office/Project Name: Ti-Hirasa Domestic Violence Program includes the Domestic Violence Prevention Initiative (DVPI) and Family Violence Prevention/Domestic Violence Shelter and Supportive Services (FVPSA). It is a confidential support service to victims of domestic violence, dating violence, sexual assault, stalking, and human trafficking. We serve all of Pawnee County regardless of age, economic status or race. We prioritize Native American women and members of the Nation. Our mission is to provide prevention and awareness and increase victim safety and offender accountability. The program provides services including domestic and sexual violence prevention, advocacy, crisis intervention, education, and coordinated community response to victims and their families of domestic and sexual violence while incorporating Pawnee culture and traditional practices. Staff increase family as well as community involvement by providing opportunities to participate in trainings as well as culturally relevant activities. The program also promotes outreach and increases awareness by providing victim advocacy, legal assistance, emergency victim assistance to woman, intervention, cultural healing, safety planning, transportation to shelter or relevant appointments, court advocacy, women’s group, anonymous phone or text consultation, case coordination, policy development, community response teams, sexual assault examiner programs, and community and school education programs. Our three main areas of focus are criminal justice intervention, victim services and prevention. II. Executive Summary: Our main focus this quarter was to provide effective and efficient services to our participants with no program staff. The ICW Assistant was assigned to assist the DHCS Director with the VAW Program per the Executive Director and DHCS Director request. Much organization was done during this transition period. All funding agencies were notified, and all reports were successfully submitted. This quarter, we provided crisis intervention for new and established clients. Our program provided services to (9) additional clients. New clients this quarter were (9) female and (0) male, (4) were Caucasian, (4) were Native American, and (0) unknown. All clients were served. We also continued to work with and provide services to (3) previously e [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Apawnee_oklahoma%3A339fa115fb9b6350. Public record. Not legal advice.