# BC Meeting Materials June 8, 2016 > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aff7cabaab2e6370c ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation BC Meeting Materials June 8, 2016 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 130 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 8th day of June, 2016. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Page 1 of 122 Oneida Business Committee Executive Session 9:00 a.m. Tuesday, June 7, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, June 8, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: http://oneida-nsn.gov/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. OATHS OF OFFICE V. A. Oneida Election Board – Patricia Moore and Candace House Sponsor: Lisa Summers, Tribal Secretary page 7 B. Audit Committee – James Skenandore Jr. Sponsor: Lisa Summers, Tribal Secretary page 9 MINUTES A. Approve May 25, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary VI. page 11 RESOLUTIONS A. Adopt resolution titled DOJ/OJJDP FY16 Reducing Reliance on Confinement and Improving Community-Based Responses for Girls At Risk of Entering the Juvenile Justice System Grant Program Sponsor: Don White, Division Director/Governmental Services Oneida Business Committee Regular Meeting Agenda of June 8, 2016 Page 1 of 6 page 28 Page 2 of 122 VII. APPOINTMENTS A. Approve request to re-post two (2) vacancies on the Oneida Personnel Commission Sponsor: Tina Danforth, Tribal Chairwoman VIII. page 34 STANDING COMMITTEES A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept May 18, 2016, Legislative Operating Committee meeting minutes page 36 B. Finance Committee Sponsor: Treasurer Trish King, Chair 1. Approve May 31, 2016, Finance Committee meeting minutes page 41 C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee (No Requested Action) IX. GENERAL TRIBAL COUNCIL A. Approve request to add Petitioner Nancy Barton: To open an emergency food pantry to the August 10, 2016, special General Tribal Council meeting agenda Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM MAY 11, 2016: (1) Motion by Lisa Summers to table this item until later on the agenda so that we have time to read the statement over the lunch hour and we will take it up this afternoon, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Tehassi Hill to take this item from the table, seconded by Trish King. Motion carried unanimously. (3) Motion by David Jordan to accept the financial analysis regarding Petitioner Nancy Barton: To open an Emergency Food Pantry, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to accept the legal analysis noting the financial analysis is due at the May 11, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to accept the verbal update from Chief Counsel and Chief Finance Officer on the status of the analyses and the item be deferred for sixty (60) days, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM JANUARY 13, 2016: Motion by Lisa Summers to accept the legislative analysis, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 23, 2015: Motion by Jennifer Webster to accept the progress report as information and to defer the legal and financial analyses to the February 24, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM OCTOBER 28, 2015: Motion by David Jordan to accept the verified petition submitted by Nancy Barton: To open an Emergency Food Pantry; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Fawn Billie. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of June 8, 2016 Page 2 of 6 page 49 Page 3 of 122 X. STANDING ITEMS (No Requested Action) XI. UNFINISHED BUSINESS A. Accept update regarding Oneida Sacred Burial Grounds per GTC Directive Sponsor: Brandon Stevens, Councilman page 52 EXCERPT FROM MARCH 9, 2016: (1) Motion by Tehassi Hill to accept the presentation regarding the Oneida Sacred Burial Grounds per GTC Directive, seconded by Trish King. Motion carried unanimously. (2) Amendment to the main motion by Tehassi Hill to request an update at the first regular Business Committee meeting in June regarding potential locations of the cemetery, seconded by Trish King. Motion carried unanimously. XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve Oneida Business Committee Standard Operating Procedure titled Grantee Notification of Award Close-Out Sponsor: Lisa Summers, Tribal Secretary XIV. page 55 TRAVEL A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Approve travel request in accordance with section 16-1 of the Travel & Expense Policy – Four (4) Division of Land Management employees and up to two (2) Land Commissioners – 5th Annual Partners in Action Conference – Sault Ste. Marie, MI – July 19-21, 2016 Sponsor: Patrick Pelky, Interim Division Director/Land Management 2. Approve travel request – Councilman David Jordan – Indigenous Gathering Space Dedication – Hamilton, Ontario, Canada – June 20-22, 2016 XV. REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. UNFINISHED REPORTS 1. Accept Land Claims Commission FY ’16 2nd quarter report (Report not submitted) Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman EXCERPT FROM MAY 25, 2016: Motion by Lisa Summers to defer the Land Claims Commission FY ’16 2nd quarter report to the June 8, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of June 8, 2016 Page 3 of 6 page 58 page 63 Page 4 of 122 B. OPERATIONAL REPORTS 1. Accept Self-Governance FY ’16 2nd quarter report (1:30 p.m.-1:50 p.m.) Sponsor: Chris Johns, Coordinator/Self-Governance page 66 2. Accept Emergency Management FY ’16 2nd quarter report (1:50 p.m.-2:10 p.m.) Sponsor: Kaylynn Gresham, Director/Emergency Management Department page 75 C. CORPORATE REPORTS 1. Accept Oneida Golf Enterprise FY ’16 2nd quarter report (2:10 p.m.-2:20 p.m.) Agent: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer page 80 2. Accept Oneida Airport Hotel Corporation FY ’16 2nd quarter report (2:20 p.m.-2:30 p.m.) President: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer page 85 3. Accept Bay Bancorporation Inc. FY ’16 2nd quarter report (2:30 p.m.-2:40 p.m.) President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman page 90 4. Accept Oneida Seven Generations Corporation FY ’16 2nd quarter report (2:40 p.m.-2:50 p.m.) Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman page 94 5. Accept Oneida Total Integrated Enterprise FY ’16 2nd quarter report (2:50 p.m.-3:00 p.m.) Chair: Butch Rentmeester Liaison: Tehassi Hill, Councilman page 97 6. Accept Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report (3:00 p.m.-3:10 p.m.) Chair: Jacquelyn Zalim Liaison: Tehassi Hill, Councilman page 116 D. BOARDS, COMMITTEES, AND COMMISSIONS (No Requested Action) Oneida Business Committee Regular Meeting Agenda of June 8, 2016 Page 4 of 6 Page 5 of 122 XVI. EXECUTIVE SESSION A. REPORTS 1. Accept Oneida Golf Enterprise FY ’16 2nd quarter report page 123 2. Accept Oneida Airport Hotel Corporation FY ’16 2nd quarter report page 132 3. Accept Bay Bancorporation Inc. FY ’16 2nd quarter report page 172 4. Accept Oneida Seven Generations Corporation FY ’16 2nd quarter report page 184 5. Accept Oneida Total Integrated Enterprise FY ’16 2nd quarter report page 194 6. Accept Oneida Engineering Science & Construction, LLC FY ’16 2nd quarter report page 201 7. Accept Chief Counsel report – Jo Anne House, Chief Counsel page 205 a. Accept litigation update from Attorney Locklear (9:45 a.m.-11:00 a.m.) page 206 (1:30 p.m.-2:00 p.m.) Agent: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer (2:00 p.m.-2:30 p.m.) President: Janice Skenandore-Hirth Liaison: Trish King, Tribal Treasurer (2:30 p.m.-3:00 p.m.) President: Jeff Bowman Liaison: Tina Danforth, Tribal Chairwoman (3:00 p.m.-3:30 p.m.) Agent: Pete King III Liaison: Tina Danforth, Tribal Chairwoman (3:30 p.m.-4:00 p.m.) Chair: Butch Rentmeester Liaison: Tehassi Hill, Councilman (4:00 p.m.-4:30 p.m.) Chair: Jacquelyn Zalim Liaison: Tehassi Hill, Councilman 8. Accept Intergovernmental Affairs & Communications report – Nathan King, Director a. Accept branding and governmental seal update page 208 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) C. AUDIT COMMITTEE Sponsor: Tehassi Hill, Councilman 1. Accept Mini Baccarat audit and lift confidentiality requirement allowing tribal members to view the audit 2. Accept April 14, 2016, Audit Committee meeting minutes Oneida Business Committee Regular Meeting Agenda of June 8, 2016 Page 5 of 6 page 210 page 227 Page 6 of 122 D. UNFINISHED BUSINESS 1. Accept follow-up to concern # 2016-CC-06 and discussion of case management (9:00 a.m.-9:45 a.m.) Sponsor: Lisa Summers, Tribal Secretary page 231 EXCERPT FROM MAY 11, 2016: (1) Motion by Tehassi Hill to direct the Vice-Chairwoman to follow-up with the Patient Referred Care issues referenced by the Tribal Member; and to request from the Anna John Residential Centered Care Center a report on rate of denials, reason for denials, and occupancy, seconded by Jennifer Webster. Motion carried with one abstention. (2) Motion by Jennifer Webster to request the Tribal Secretary to follow-up with Elderly Services on the access to the Benefit Specialist issues referenced by Tribal Member, seconded by Tehassi Hill. Motion carried with one opposed and one abstention. (3) Motion by Tehassi Hill to forward the discussion to the next regular Business Committee meeting; and to direct the Comprehensive Health and Governmental Services Division Directors to attend and bring the appropriate staff to discuss case management for Elder Housing, Elder Services, Patient Referred Care, and the Anna John Residential Centered Care Center, seconded by Jennifer Webster. Motion carried with two abstentions. E. TABLED BUSINESS (No Requested Action) F. NEW BUSINESS 1. Approve limited waiver of sovereign immunity – Wisconsin State-Transportation – contract # 2016-0519 Sponsor: Patrick Pelky, Interim Division Director/Land Management 2. Approve limited waiver of sovereign immunity – Micros Fidelio Worldwide, LLC – contract # 2016-0538 Sponsor: Louise Cornelius, Gaming General Manager 3. Approve limited waiver of sovereign immunity – Baker Tilly Virchow Krause, LLP – contract # 2016-0558 Sponsor: Larry Barton, Chief Financial Officer page 291 page 309 4. Adopt resolution titled Regarding Pardon of Thomas Lee page 321 5. Adopt resolution titled Regarding Pardon of Lindsey Danforth page 324 Sponsor: Sponsor: XVII. page 233 Lisa Summers, Tribal Secretary Lisa Summers, Tribal Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 11:00 a.m., Friday, June 3, 2016, pursuant to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please call the Business Committee Support Office at (920) 869-4364. The meeting packet of the open session materials for this meeting is available to members of the Oneida Nation by going to the Members-Only section of the Oneida Nation’s official website at: https://oneida-nsn.gov/member-login/. For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214. Oneida Business Committee Regular Meeting Agenda of June 8, 2016 Page 6 of 6 Page 7 of 122 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 6 / 8 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Patricia Moore and Candace House to the Oneida Election Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 8 of 122 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the February 18, 2016 issue of the Kalihwisaks for (2) vacancies on the Oneida Election Board for Patricia Moore to finish the term until 8/14/16 and Candace House to finish the term until 8/14/17 with the deadline of March 18, 2016. There were (2) applicants for the (2) vacancies on the Oneida Election Board. The appointment was made on the May 11, 2016 BC Agenda. They were schedule to be on the May 25, 2016 BC meeting but called to reschedule. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 9 of 122 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 6 / 8 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to James Skenandore Jr. to the Oneida Audit Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 10 of 122 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the March 17, 2016 issue of the Kalihwisaks for (1) vacancy on the Oneida Audit Committee for a 3 year term with the deadline of April18, 2016. There were (2) applicants for the (1) vacancy on the Oneida Audit Committee. The appointment was made on the May 25, 2016 BC Agenda. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 11 of 122    /  /                                     Page 12 of 122 DRAFT Oneida Business Committee Executive Session 9:00 a.m. Tuesday, May 24, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, May 25, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes – DRAFT EXECUTIVE SESSION Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster; Not Present: ; Arrived at: Vice-Chairwoman Melinda J. Danforth at 2:10 p.m.; Others present: Jo Anne House, Lisa Liggins, RaLinda Ninham-Lamberies, Louise Cornelius, Chad Fuss, Janice Skenandore-Hirth, Josh Doxtator, Loucinda Conway, Mary Graves, Nathan King, Tana Aguirre, Sharon Mousseau; REGULAR MEETING Present: Chairwoman Tina Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Jennifer Webster; Not Present: ; Arrived at: Vice-Chairwoman Melinda J. Danforth at 1:25 p.m.; Others present: Brad Graham, Bill Graham, Jo Anne House, Heather Heuer, Debra Danforth, Jessica Wallenfang, Dawn Walschinski, Rhiannon Metoxen, Chris Johnson, Kathy Metoxen, Wes Martin Jr., Nancy Barton, Ravinder Vir, Doug McIntyre, Dawn Moon-Kopetsky, Mary Graves, RaLinda NinhamLamberies, Marena Bridges, Ed Delgado, Gina Buenrostro, Sharon Mousseau, Maureen Perkins, Brian Doxtator, Linda Jenkins, Taniquelle Thurner, Cathy Metoxen, Leyne Orosco, Paul Witek, Chaz Wheelock, Madelyn Genskow, Michelle Mays, Laura Manthe, Marlene Garvey, Dale Powless, Bonnie Pigman; I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 9:02 a.m. For the record: II. Vice-Chairwoman Melinda J. Danforth is taking personal time during the morning session. Chairwoman Tina Danforth, Councilwoman Fawn Billie, and Councilman Tehassi Hill are excused during the afternoon session to attend the Oneida Nation 8th grade graduation ceremony. OPENING by Councilman Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 1 of 16 Page 13 of 122 DRAFT III. ADOPT THE AGENDA (00:03:58) Motion by Tehassi Hill to adopt the agenda with the following changes: [Schedule item 13.B. Approve limited waiver of sovereign immunity – Discovery Education – contract # 2016-0483 at 9:10 a.m.; Schedule item 15.C.01. Accept Oneida Nation School Board FY ’16 2nd quarter report at 9:20 a.m.; and Schedule item 15.A.01 Accept Comprehensive Health Division FY ’16 2nd quarter report at 9:30 a.m.], seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth IV. OATHS OF OFFICE (00:09:23) administered by Secretary Lisa Summers A. Oneida Nation Arts Board – Marena Bridges and Dawn Walschinski Sponsor: Lisa Summers, Tribal Secretary B. Oneida Election Board – Patricia Moore (Not present) Sponsor: V. Lisa Summers, Tribal Secretary MINUTES (00:12:05) A. Approve May 5, 2016, emergency meeting minutes Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to approve the May 5, 2016, emergency meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth B. Approve May 11, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to approve the May 11, 2016, regular meeting minutes, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth VI. RESOLUTIONS Treasurer Trish King departs at 11:56 a.m. A. Adopt resolution titled Adoption of Marriage Law Amendments (2:24:20) Sponsor: Brandon Stevens, Councilman Motion by David Jordan to adopt resolution 05-25-16-A Adoption of Marriage Law Amendments, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster Abstained: Lisa Summers Not Present: Melinda J. Danforth, Trish King Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 2 of 16 Page 14 of 122 DRAFT Motion by Lisa Summers to request the Legislative Operating Committee to also process an amendment to the Marriage Law that identifies recourses for individuals who feel their rights have been violated under the law, what that process is, and what it looks like, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Trish King Treasurer Trish King returns at 11:59 a.m. Motion by David Jordan to recess at 12:02 p.m. and to reconvene at 1:30 p.m., seconded by Tehassi Hill. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth Meeting called to order by Vice-Chairwoman Melinda J. Danforth at 1:30 p.m. to go into the Reports section of the agenda. Chairwoman Tina Danforth, Councilwoman Fawn Billie, Councilman Tehassi Hill, and Councilman Brandon Stevens not present. Councilman Brandon Stevens arrives at 1:31 p.m. VII. APPOINTMENTS 1 (3:53:48) A. Approve recommendation to appoint Jim Skenandore Jr. to the Audit Committee (3:53:48) Sponsor: Tina Danforth, Tribal Chairwoman Motion by Jennifer Webster to approve the recommendation to appoint Jim Skenandore Jr. to the Audit Committee, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill VIII. STANDING COMMITTEES A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept May 4, 2016, Legislative Operating Committee meeting minutes (3:54:27) Motion by Jennifer Webster to accept the May 4, 2016, Legislative Operating Committee meeting minutes, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 1 This section of the agenda follows after completion of the XV. Reports section. Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 3 of 16 Page 15 of 122 DRAFT 2. Accept Legislative Operating Committee FY ’16 2nd quarter report (3:59:18) Motion by Lisa Summers to accept the Legislative Operating Committee FY ’16 2nd quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill B. Finance Committee Sponsor: Treasurer Trish King, Chair 1. Approve May 16, 2016, Finance Committee meeting minutes (4:01:25) Motion by David Jordan to approve the May 16, 2016, Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Lisa Summers Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 2. Approve E-poll results for approval of a Capital Expenditure Purchase of an InterSeeder in the amount of $90,999 (4:03:28) Motion by David Jordan to approve the procedural exception regarding the E-poll results approving a Capital Expenditure Purchase of an InterSeeder in the amount of $90,999, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee Sponsor: Councilwoman Fawn Billie, Chair 1. Accept March 10, 2016, Quality of Life Committee meeting minutes (4:11:37) Motion by David Jordan to accept the March 10, 2016, Quality of Life Committee meeting minutes, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 2. Accept April 14, 2016, Quality of Life Committee meeting minutes (4:23:37) Motion by Jennifer Webster to accept the April 14, 2016, Quality of Life Committee meeting minutes, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 4 of 16 Page 16 of 122 DRAFT IX. GENERAL TRIBAL COUNCIL A. Petitioner Michael Debraska: Special GTC meeting to establish a Health Care Board EXCERPT FROM MAY 11, 2016: Motion by Jennifer Webster to defer the legal analysis to the next regular business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM APRIL 27, 2016: Motion by Melinda J. Danforth to accept the legislative progress report, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM March 9, 2016: Motion by David Jordan to accept the verified petition from Michael Debraska to establish a Health Care Board; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Trish King. Motion carried unanimously. 1. Accept legislative analysis (4:36:27) Sponsor: Brandon Stevens, Councilman Motion by Lisa Summers to accept the legislative analysis regarding Petitioner Michael Debraska: Special GTC meeting to establish a Health Care Board, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 2. Accept legal analysis (4:40:14) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to accept the legal analysis regarding Petitioner Michael Debraska: Special GTC meeting to establish a Health Care Board, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 3. Defer financial analysis for thirty (30) days (4:40:46) Sponsor: Larry Barton, Chief Financial Officer Motion by David Jordan to defer the financial analysis regarding Petitioner Michael Debraska: Special GTC meeting to establish a Health Care Board for thirty (30) days, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 5 of 16 Page 17 of 122 DRAFT B. Accept financial analysis regarding Petitioner Michael Debraska: Special GTC meeting for Per Capita Distribution $3,000/$5,000 (4:41:29) Sponsor: Larry Barton, Chief Financial Officer EXCERPT FROM MAY 12, 2016: Motion by David Jordan to accept the verified petition from Michael Debraska regarding Per Capita Distribution; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) day, seconded by Lisa Summers. Motion carried unanimously. Motion by Lisa Summers to accept the financial analysis regarding Petitioner Michael Debraska: Special GTC meeting for Per Capita Distribution $3,000/$5,000, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill C. Approve 2016 Semi-Annual General Tribal Council meeting materials (4:43:52) Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to defer this item to a special Business Committee meeting to be scheduled next week, seconded by Jennifer Webster. Motion carried unanimously: Councilman David Jordan departs at 3:25 p.m. before voting occurs Ayes: Not Present: For the record: For the record: X. Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan Councilwoman Jennifer Webster stated on Wednesday, July 6th, I will not be in attendance at the GTC meeting. I will be on vacation. Chairwoman Tina Danforth stated I will be out of the office on Wednesday and Friday on personal time. Tuesday I have meetings out of the office. STANDING ITEMS Councilman David Jordan returns at 3:38 p.m. Treasurer Trish King departs at 3:40 p.m. A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements (5:00:54) Sponsor: James Petitjean, Interim Assistant Division Director/Development Motion by Jennifer Webster to accept the update regarding Work Plan for CIP # 14-002 Cemetery Improvements, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Motion by Lisa Summers to recess at 3:43 p.m. until 3:53 p.m., seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 6 of 16 Page 18 of 122 DRAFT Meeting called to order by Chairwoman Tina Danforth at 3:54 p.m. Vice-Chairwoman Melinda J. Danforth, Councilwoman Fawn Billie, and Councilman Tehassi Hill not present. B. Accept update from Constitutional Amendments Implementation Team; and approve request to revise reporting schedule to every other month (5:14:40) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Brandon Stevens to accept the update from the Constitutional Amendments Implementation Team, seconded by Trish King. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Motion by Lisa Summers to approve the request to revise the reporting schedule from the Constitutional Amendments Implementation team to the second regular Business Committee meeting of every other month, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill XI. UNFINISHED BUSINESS (No Requested Action) XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve request to post one (1) vacancy on the Oneida Police Commission (5:21:16) Sponsor: Lisa Summers, Tribal Secretary Motion by David Jordan to approve the request to post one (1) vacancy on the Oneida Police Commission, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill B. Approve limited waiver of sovereign immunity – Discovery Education – contract # 20160483 (00:13:20) (This item is scheduled at 9:10 a.m.) Sponsor: Fawn Billie, Councilwoman Motion by Fawn Billie to approve the limited waiver of sovereign immunity – Discovery Education – contract # 2016-0483, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 7 of 16 Page 19 of 122 DRAFT C. Approve limited waiver of sovereign immunity – Memorandum of Agreement for Project BE-16-J78 Beechtree Lane Water and Sewer Extension – contract # 2016-0450; and authorize the Tribal Chairwoman to sign-off on agreement (5:21:43) Sponsor: Jacque Boyle, Interim Assistant Division Director/Development-Operations Motion by David Jordan to approve the limited waiver of sovereign immunity – Memorandum of Agreement for Project BE-16-J78 Beechtree Lane Water and Sewer Extension – contract # 2016-0450; and to authorize the Tribal Chairwoman to sign-off on agreement, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill D. Approve limited waiver of sovereign immunity – Wisconsin Public Service – contract # 2016-0510 (5:22:41) Sponsor: James Petitjean, Interim Assistant Division Director/Development Motion by David Jordan to approve the limited waiver of sovereign immunity – Wisconsin Public Service – contract # 2016-0510, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Secretary Lisa Summers departs at 4:04 p.m. Secretary Lisa Summers returns at 4:06 p.m. E. Approve Oneida Business Committee Special Projects for FY 2017 budget consideration (5:23:14) Sponsor: Trish King, Tribal Treasurer Motion by Lisa Summers to approve the requested amount of $100,700 for the Oneida Business Committee “Special Projects Budget” including the support of the language fund initiative of $15,000 to be budgeted in the appropriate Governmental Services Division budget; and to support the signage initiative amount of $38,000 to be budgeted in the appropriate Developmental Division budget, seconded by Trish King. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill F. Approve Oneida Business Committee Corporate Credit Card Standard Operating Procedure (5:39:52) Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to approve the Oneida Business Committee Corporate Credit Card Standard Operating Procedure with the following changes: [Add a definition of “appropriate parties” identified in section 3.5.1.1.1; and Revise section 3.3.2 to read “Business Committee members or designee may sign out their credit card no more than 3 business days prior to their approved travel date and no more than 3 business days on their return.”], seconded by David Jordan. Motion carried with one opposed: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers Opposed: Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Motion by Lisa Summers to reinstate the use of corporate credit cards by Oneida Business Committee members, seconded by Brandon Stevens. Motion carried with one opposed: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers Opposed: Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 8 of 16 Page 20 of 122 DRAFT XIV. TRAVEL (No Requested Action) A. TRAVEL REPORTS B. TRAVEL REQUESTS XV. REPORTS A. OPERATIONAL REPORTS Councilman Brandon Stevens departs at 10:10 a.m. Councilman Brandon Stevens returns at 10:15 a.m. Councilman Tehassi Hill departs at 10:18 a.m. Secretary Lisa Summers departs at 10:34 a.m. Councilman Tehassi Hill returns at 10:34 a.m. Secretary Lisa Summers returns at 10:36 a.m. Treasurer Trish King departs at 10:40 a.m. Treasurer Trish King returns at 10:44 a.m. 1. Accept Comprehensive Health Division FY ’16 2nd quarter report (00:37:42) (This item is scheduled at 9:30 a.m.) Sponsor: Debra Danforth, Division Director/Comprehensive Health Operations & Dr. Ravinder Vir, Division Director/Medical Operations Motion by David Jordan to accept the Comprehensive Health Division FY ’16 2nd quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth B. CORPORATE REPORTS (No Requested Action) C. BOARDS, COMMITTEES, AND COMMISSIONS 1. Accept Oneida Nation School Board FY ’16 2nd quarter report (00:15:44) (This item is scheduled at 9:20 a.m.) Chair: Debra Danforth Liaison: Fawn Billie, Councilwoman Motion by Jennifer Webster to accept the Oneida Nation School Board FY ’16 2nd quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth 2. Accept Environmental Resources Board FY ’16 2nd quarter report (3:00:28) (1:30 p.m.-1:45 p.m.) Chair: Marlene Garvey Liaison: Tehassi Hill, Councilman Motion by Jennifer Webster to accept the Environmental Resources Board FY ’16 2nd quarter report, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tina Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 9 of 16 Page 21 of 122 DRAFT Chairwoman Tina Danforth arrives at 1:48 p.m. and resumes responsibility of the Chair. 3. Accept Child Protective Board FY ’16 2nd quarter report (3:04:34) (1:45 p.m.-2:00 p.m.) Chair: Dale Powless Liaison: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to accept the Child Protective Board FY ’16 2nd quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Fawn Billie, Tehassi Hill Vice-Chairwoman Melinda J. Danforth departs at 2:20 p.m. 4. Accept Oneida Library Board FY ’16 2nd quarter report (3:51:21) (2:00 p.m.-2:15 p.m.) Vice-Chair: Roxanne Anderson Liaison: Fawn Billie, Councilwoman Motion by Lisa Summers to accept the Oneida Library Board FY ’16 2nd quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 5. Accept Land Claims Commission FY ’16 2nd quarter report (3:51:56) (Report not submitted) Chair: Loretta Metoxen Liaison: Brandon Stevens, Councilman Motion by Lisa Summers to defer the Land Claims Commission FY ’16 2nd quarter report to the June 8, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 10 of 16 Page 22 of 122 DRAFT XVI. EXECUTIVE SESSION A. REPORTS 1. Accept Gaming General Manager report – Louise Cornelius, Gaming General Manager (5:53:40) (9:00 a.m. – 9:45 a.m.) Motion by Brandon Stevens to accept the Gaming General Manager report, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill a. Approve limited waiver of sovereign immunity – Shift4Dollars-Net Service Agreement – contract # 2016-0391 (5:54:21) Motion by Lisa Summers to approve the limited waiver of sovereign immunity – Shift4Dollars-Net Service Agreement – contract # 2016-0391, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill b. Approve request to support Gaming General Manager’s term renewal on the Green Bay Area Chamber of Commerce Board of Directors (5:54:50) Motion by Jennifer Webster to approve the request to support the Gaming General Manager’s term renewal on the Green Bay Area Chamber of Commerce Board of Directors, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 2. Accept Intergovernmental Affairs & Communications report – Nathan King, Director Motion by Jennifer Webster to accept the Intergovernmental Affairs & Communications report, seconded by David Jordan. Motion carried unanimously: (5:55:20) Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Motion by Lisa Summers to approve up to three (3) Business Committee members to attend the inauguration events in January of 2017, seconded by Jennifer Webster. Motion carried unanimously: (6:13:40) Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill For the record: Chairwoman Tina Danforth stated I want to be included as one of the three. Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 11 of 16 Page 23 of 122 DRAFT 3. Accept Chief Counsel report – Jo Anne House, Chief Counsel (5:55:49) Motion by Jennifer Webster to accept the Chief Counsel report, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association (5:56:49) (9:45 a.m. – 10:15 a.m.) Sponsor: Trish King, Tribal Treasurer Motion by David Jordan to accept the update regarding Golf Enterprise – Ladies Professional Golf Association, noting the correspondence from Andrus is accepted as information, seconded by Trish King. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill C. AUDIT COMMITTEE Sponsor: Tehassi Hill, Councilman 1. Accept update and presentation regarding audit # 336 (5:57:51) (11:00 a.m. – 12:00 p.m.) Motion by David Jordan to accept the update and presentation regarding audit # 336, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Motion by Jennifer Webster to request the summary of the actionable employment items be forwarded to the supervisor for the appropriate follow-up to be completed in the next (2) two weeks, noting this followup be reported back to the Business Committee in that time frame, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill D. UNFINISHED BUSINESS 1. Approve request to close-out complaint # 2015-DR11-01 (5:59:50) Sponsor: David Jordan, Councilman EXCERPT FROM APRIL 27, 2016: Motion by Jennifer Webster to defer Complaint # 2015DR11-01 to the May 25, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding Complaint # 2015-DR11-01 to the April 27, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 12 of 16 Page 24 of 122 DRAFT EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR11-01 to the March 30, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. Motion by David Jordan to approve the request to close-out complaint # 2015-DR11-01, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 2. Approve request to close-out complaint # 2015-DR11-02 (6:00:24) Sponsor: David Jordan, Councilman EXCERPT FROM APRIL 27, 2016: Motion by Jennifer Webster to defer Complaint # 2015DR11-02 to the May 25, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding Complaint # 2015-DR11-02 to the April 27, 2016, regular Business Committee meeting, seconded by Jennifer Webster. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR11-02 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried unanimously. Motion by David Jordan to approve the request to close-out complaint # 2015-DR11-02; and to accept item as information, seconded by Trish King. Motion carried with one abstention: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Lisa Summers Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 3. Approve request to close-out complaint # 2015-DR14-01 (6:01:04) Sponsor: David Jordan, Councilman EXCERPT FROM APRIL 27, 2016: Motion by Jennifer Webster to defer Complaint # 2015DR14-01 to the May 25, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding Complaint # 2015-DR14-01 to the April 27, 2016, regular Business Committee meeting, seconded by Jennifer Webster. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR14-01 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 13 of 16 Page 25 of 122 DRAFT EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously. Motion by David Jordan to approve the request to close-out complaint # 2015-DR14-01, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Lisa Summers Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 4. Accept update regarding complaint # 2016-DR06-01; and defer item to the June 22, 2016, regular Business Committee meeting (6:01:37) Sponsor: Tehassi Hill, Councilman EXCERPT FROM MARCH 30, 2016: Motion by Tehassi Hill to accept Complaint # 2016DR06-01, to acknowledge merit, and to assign Councilman Brandon Stevens, Councilman Tehassi Hill, and Councilwoman Jennifer Webster, seconded by Fawn Billie. Motion carried with one abstention. Motion by Lisa Summers to accept the update regarding complaint # 2016-DR06-01; and to defer item to the June 22, 2016, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 5. Accept updated correspondence from the Oneida Personnel Commission dated May 12, 2016, for the record and determine appropriate next steps (6:02:04) Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM MAY 11, 2016: Motion by Jennifer Webster to defer the outstanding request back to the Oneida Personnel Commission to request they review and update their request, if needed; and for the Oneida Personnel Commission to submit a finalized request to the Business Committee for the June 8, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried with one opposed and two abstentions. Motion by Jennifer Webster to accept the Chairwoman’s verbal recommendation to support the recommendation from the Oneida Personnel Commission regarding the termination, seconded by Lisa Summers. Motion carried with one abstention: Ayes: David Jordan, Trish King, Lisa Summers, Jennifer Webster Abstained: Brandon Stevens Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill E. TABLED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 14 of 16 Page 26 of 122 DRAFT F. NEW BUSINESS 1. Approve limited waiver of sovereign immunity – Trane US Inc. – contract # 2016-0482 (6:04:20) (This item is scheduled at 1:30 p.m.) Sponsor: Fawn Billie, Councilwoman Motion by David Jordan to approve the limited waiver of sovereign immunity – Trane US Inc. – contract # 2016-0482, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 2. Review complaint # 2016-CC-07 and determine appropriate next steps (6:05:05) Sponsor: Tina Danforth, Tribal Chairwoman Motion by Jennifer Webster to forward complaint # 2016-CC-07 to the Legislative Operating Committee, noting it is considered closed on the Business Committee agenda, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 3. Review complaint # 2016-CC-08 and determine appropriate next steps (6:05:48) Sponsor: Tina Danforth, Tribal Chairwoman Motion by Jennifer Webster to forward the appropriate portion of the complaint to the Oneida Police Commission to address; to close-out complaint # 2016-CC-08; and to direct Councilwoman Fawn Billie to provide a response to the complainant seconded by Lisa Summers. Motion carried with one abstention: Ayes: Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: David Jordan Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 4. Review complaint # 2016-DR02-01 and determine appropriate next steps (6:06:59) Sponsor: Tina Danforth, Tribal Chairwoman Motion by Jennifer Webster to close-out complaint # 2016-DR02-01 as insufficient; and to direct correspondence be sent to the complainant in accordance with the Standard Operating Procedure, seconded by Lisa Summers. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 5. Review complaint # 2016-DR10-02 and determine appropriate next steps (6:07:58) Sponsor: Tina Danforth, Tribal Chairwoman Motion by Lisa Summers to close-out complaint # 2016-DR10-02 as having been created in error; to forward the documented complaint to the Police Commission for follow-up; and to direct correspondence be sent to the complainant in accordance with the Standard Operating Procedure, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 15 of 16 Page 27 of 122 DRAFT 6. Approve request to direct Business Committee Officers to work with Operations Branch of Development Division to remove Oneida Indian Development Land signs (6:12:54) Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to approve the request to direct Business Committee Officers to work with the Operations Branch of Development Division to remove Oneida Indian Development Land signs, seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill 7. Approve staff attorney contract # 2016-0540 (6:13:17) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to approve the staff attorney contract # 2016-0540, seconded by Trish King. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill XVII. ADJOURN Motion by Lisa Summers to adjourn at 4:55 p.m., seconded by David Jordan. Motion carried unanimously: Ayes: David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Fawn Billie, Tehassi Hill Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ___________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes - DRAFT of May 25, 2016 Page 16 of 16 Page 28 of 122 06 / 08 / 16 =============== Submitted by Susan House, Area Manager-Parks & Recreation Page 29 of 122 Page 30 of 122 Oneida Nation BC Resolution # __-__-__-_ DOJ/OJJDP FY16 Reducing Reliance on Confinement and Improving Community-Based Responses for Girls At Risk of Entering the Juvenile Justice System Grant Program WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect, maintain, and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, the Oneida Nation recognizes the need for culturally relevant prevention and intervention strategies to address the problems of juvenile delinquency; and WHEREAS, the Oneida Nation understands that the arrests, detainment, and court cases for girls and young women has steadily increased over the past two decades and that alternatives to detention and incarceration must be further developed and expanded; and WHEREAS, the Oneida Nation supports a community-based, trauma-informed response to girls at risk of entering the juvenile justice system; and NOW, THEREFORE, BE IT RESOLVED: that the Oneida Nation authorizes the development of a grant proposal to be submitted to the U.S. Department of Justice (DOJ)/Office of Juvenile Justice and Delinquency Prevention (OJJDP) – FY 2016 Reducing Reliance on Confinement and Improving Community-Based Responses for Girls At Risk of Entering the Juvenile Justice System program. Page 31 of 122 Page 32 of 122 Page 33 of 122 Page 34 of 122 Page 35 of 122 Page 36 of 122 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 6 / 8 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the May 18, 2016 LOC Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Submitted by Doug McIntyre, Staff Attorney/LRO Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 37 of 122 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The purpose of this request is to ask the OBC to accept the attached LOC meeting minutes. In accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar days after approval by the LOC [See LOC Bylaws, 4-2(a)]. Action Requested: Accept the LOC meeting minutes of May 18, 2016. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 38 of 122 Oneida Nation Legislative Reference Office P.O. Box 365 Oneida, WI 54155 (920) 869-4376 (800) 236-2214 http://oneida-nsn.gov/LOC Committee Members Brandon Stevens, Chairperson Tehassi Hill, Vice Chairperson Fawn Billie, Councilmember David P. Jordan, Councilmember Jennifer Webster, Councilmember LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center May 18, 2016 9:00 a.m. Present: Brandon Stevens, Tehassi Hill, Fawn Billie, Jennifer Webster, David P. Jordan Excused: Others Present: Taniquelle Thurner, Krystal John, Maureen Perkins, Doug McIntyre, Rae Skenandore, Nancy Barton, Gina Buenrostro, Rhiannon Metoxen, Matt J. Denny, Danelle Wilson, Mike Debraska (via videoconference from SEOTS) I. Call to Order and Approval of the Agenda Brandon Stevens called the May 18, 2016 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Fawn Billie to adopt the agenda with the addition of the Semi-annual Report and the Memorandum regarding the Code Reorganization and Administrative Rulemaking template to the Additions section; seconded by Tehassi Hill. Motion carried unanimously. II. Minutes to be approved 1. May 4, 2016 LOC Meeting Minutes Motion by Jennifer Webster to approve the May 4, 2016 LOC meeting minutes; seconded by Tehassi Hill. Motion carried unanimously. III. Current Business 1. Back Pay Amendments (2:53-23:35) Motion by David P. Jordan to accept the public meeting comments regarding the Back Pay Amendments, to request reports from the Accounting Department and the Oneida Law Office regarding their timeframes for processing back pay awards and to direct the Legislative Reference Office to bring options back to the LOC regarding the back pay formula; seconded by Tehassi Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of May 18, 2016 Page 1 of 3 Page 39 of 122 2. Marriage Law Amendments (23:36-35:28) Motion by David P. Jordan to accept the fiscal impact statement that was provided as a handout and to approve the adoption packet for the Marriage Law Amendments to be forwarded to the Oneida Business Committee for consideration; seconded by Fawn Billie. Motion carried unanimously. 3. Employment Law (35:29-1:38:33 ) Motion by Jennifer Webster to accept the updated draft of the Employment law based on the public meeting comments; noting the revision to be made to section 300.11-4 changing the language from a fee waiver to a statement that prohibits the Judiciary from assessing court fees upon employees disputing employment matters; and deferring to the Legislative Reference Office for an updated legislative analysis; seconded by David P. Jordan. Motion carried unanimously. 4. Mortgage and Foreclosure Law (1:38:34-1:39:58) Motion by David P. Jordan to accept the legislative analysis of the Mortgage and Foreclosure law with revisions (adding section references and noting that the Mortgage and Foreclosure law conflicts with the current Real Property Law, and the Mortgage and Foreclosure law will govern upon adoption) and to defer to the Mortgage and Foreclosure law to the Legislative Reference Office to prepare a public meeting packet for a public meeting to be held on June 16, 2016; seconded by Tehassi Hill. Motion carried unanimously. IV. New Submissions V. Additions 1. Semi-Annual Report (1:50:19-1:52:22) Motion by Jennifer Webster to approve the semi-annual report and to direct the LOC chairperson to request permission from the Secretary to include more work progress information in the LOC’s semi-annual report; seconded by Tehassi Hill. Motion carried unanimously. 2. Code Reorganization and Administrative Rulemaking Template (1:52:232:00:31) Motion by Tehassi Hill to approve the formatting standards included in the memorandum and the attached Administrative Rulemaking rule template; seconded by Jennifer Webster. Motion carried unanimously. VI. Administrative Updates 1. Quarterly Report (1:39:59-1:50:18) Motion by Tehassi Hill to approve the LOC quarterly report and forward to the Oneida Business Committee; seconded by Jennifer Webster. Motion carried unanimously. VII. Executive Session Legislative Operating Committee Meeting Minutes of May 18, 2016 Page 2 of 3 Page 40 of 122 VIII. Recess/Adjourn Motion by David P. Jordan to adjourn the May 18, 2016 Legislative Operating Committee meeting at 11:00 a.m.; seconded by Tehassi Hill. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of May 18, 2016 Page 3 of 3 Page 41 of 122 06 Page 42 of 122 ONEI D A FI N ANCE COM M I TTEE May 31, 2016 – 10:00 A.M. Business Committee Executive Conference Room REGULAR MEETING MINUTES Members Present: Larry Barton, CFO/FC Vice-Chair Jennifer Webster, BC Council Member Wesley Martin, Jr., Community Elder Member David Jordan, BC Council Member Patrick Stensloff, Purchasing Director Members Excused: Patricia King, Treasurer/FC Chair & Chad Fuss, Gaming AGM/FC Alternate Others Present: David Emerson, Lambert Metoxen, Andrew Doxtater, James Petitjean, Bonnie Pigman, Mike Debraska, Daniel Miller and Denise Vigue, FC recording secretary I. II. Call to Order: The meeting was called to order by the FC Vice-Chair at 10:03 A.M. Appr oval of Agenda: May 31, 2016: Motion by Wesley Martin, Jr. to approve the Finance Committee revised agenda for May 31, 2016. Seconded by David Jordan. Motion carried unanimously. Jennifer Webster arrives at 10:05 A.M. III. Appr oval of Minutes: May 16, 2016 (approved via FC E-Poll on 5/17/16): Motion by Wesley Martin, Jr. to ratify the FC E-Poll action of May 17, 2015 approving the Finance Committee meeting minutes of May 16, 2015. Seconded by Patrick Stensloff. Motion carried unanimously. IV. Approval of FC Special E-Poll: May 18, 2016 RE: CapEx-InterSeeder Technologies: Motion by David Jordan to ratify the FC Special E-Poll action of May 18, 2016 regarding the approval of the InterSeeder Technologies request. Seconded by Wesley Martin, Jr. Motion carried unanimously. V. Tabled Busi ness: No Tabled Business VI. Capital Expenditures: 1. Data Financial, Inc. -3 Dispensing Units Andrew Doxtater, Gaming Cage/Vault Andrew was present to discuss this request: the 3 dispensing units are the replace the old kiosks on the gaming floor that break bills; this is sole source for consistency as they have their maintenance agreement also with this company; they are a licensed vendor in WI; this item has been approved through Gaming Capital Expenditures. Motion by Wesley Martin, Jr. to approve the Data Financial Capital Expenditure purchase for 3 Dispensing Units in the amount of $131,640.00. Seconded by David Jordan. Motion carried unanimously. 2. IGT – (6) Slot Game Purchase David Emerson, Gaming Slots David Emerson was present to discuss this purchase: usually the bulk of their slot machines are purchased in the fall these were trial games that have become very profitable, in such cases Slots will purchase the games; costs paid through existing Gaming Capital Expenditures and has been approved through Gaming Capital Expenditure. Page 1 of 6 Finance Committee Meeting Minutes of May 31, 2016 Page 43 of 122 Motion by David Jordan to approve the IGT (6) Slot Games Purchase from the existing Gaming Capital Expenditures budget for the Slots Department in the amount of $100,844.42. Seconded by Jennifer Webster. Motion carried unanimously. 3. Transfer CapEx funds to CIP-OJC Paul Witek, Engineering James Petitjean was present to explain this request of transfer of existing CIP funds from one area to another area, in this case to be used for the masonry project repair at the Oneida Judiciary building. Motion by Jennifer Webster to approve the transfer of $13,600.00 CIP funds from roads to the Oneida Judiciary building to be used specifically for the masonry project repair. Seconded by David Jordan. Motion carried unanimously. VII. New Business: 1. Data Financial – 2 yr. Maintenance Contract Chad Fuss, Gaming Administration Andrew Doxtater explained the maintenance contract with this vendor; the cost associated with this is for the first of the two years; the second year costs will be brought back to the FC when the FY17 budget is approved by GTC; this is actually a 25 month agreement; this is a budgeted item; there was discussion regarding the service charge for off hours service and the legal review regarding BC approval; the equipment listing is current as Andrew has reviewed it himself with staff. Motion by David Jordan to approve the Data Financial – 2 year maintenance agreement and the payment of the first year in the amount of $429,349.00 pending costs for service hours are renegotiated and a legal review is provided. Seconded by Jennifer Webster. Motion carried unanimously. 2. Data Financial – Custom Playing Cards Kim La Luzerne, Gaming Table Games Lambert Metoxen was present to discuss this item: cost is for a three year supply; sole source as for consistency with current supply; Table Games has looked at other vendors in the past but they could not supply quality and cost as this vendor; the quality of cards ensures usability in summer and winter; there was also a question of name change on the contract of the Oneida Nation. Motion by Jennifer Webster to approve the Data Financial agreement of supplying custom playing cards for Table Games in the amount of $217,900.80. Seconded by David Jordan. Motion carried unanimously. 3. Request: Establish a Language Revitalization Endowment Fund Susan White, Trust Director Bonnie Pigman was present to discuss this request; per the Endowment Law, all development of endowments will be forwarded to the Finance Committee who will provide recommendations; the GTC resolution #1-28-04-A resolved that future unclaimed or unallocated per capita funds be added to the pooled account and the Trust Committee to ensure the interest from the principal be directed to Language Revitalization Program; there as also a GTC approved action on 4/11/16 that unclaimed per capita funds would be put in a fund to provide more sewer & water home sites for tribal members on trust land. There was a discussion about the intent of the language of the resolution and subsequent GTC motion; it would be more helpful to defer to the Law Office for guidance. Page 2 of 6 Finance Committee Meeting Minutes of May 31, 2016 Page 44 of 122 Motion by Jennifer Webster to refer this request to the Law Office for interpretation of the intent of the resolution and the motion taken by GTC for FC guidance. Seconded by Wesley Martin, Jr. Motion carried unanimously. 4. Q2 – Finance Committee Report to the BC Larry Barton, CFO Motion by Wesley Martin, Jr. to approve the Second Quarter Report of the Finance Committee and send it to the BC regular agenda. Seconded by David Jordan. Motion carried unanimously. VIII. Executi ve Session: 1. Medical Contract Henrietta Cornelius, OCHC No updates this item remains on the agenda. IX. Communit y Fund: 1. Laptop Purchase Michael Debraska There was an extensive discussion about this and the following two requests to the Community Fund; the Vice-Chair provided requestors that were present with to other options: the Oneida Vocational Rehabilitation Office and the COPS program at the Oneida Health Center as each of these requests are medically related and both areas have programs that may possibly provide technological equipment; there was also discussion of the unmet need of disabled Oneida members and limits to services they can obtain in Oneida; the Vice-Chair also referred to the GTC resolution for the Trust Department to create a Disability Endowment to meet these unmet needs and for Trust to provide update on where that is at; finally the scope and resources available in the Community Fund are finite; original intent was mainly for tribal members who engage in self-development activities/events, Community Events, and fundraising events; would also like the Law Office to weigh in on the Community Fund SOP’s as appropriate. Motion by Wesley Martin, Jr. refer this to the Oneida Trust Department and the Law Office requesting a follow up from each of these areas within 30 days (concurrently). Seconded by Jennifer Webster. Motion carried unanimously. 2. I-Pad Pro Purchase Beverly Somers - See motion in CF #1 3. I-Pad Pro Purchase Daniel Miller - See motion in CF #1 4. WCSS 2016 Basketball Camp fees Zandra John for son, Hawkins Motion by Wesley Martin, Jr. to approve from the Community Fund the WCSS 2016 Basketball Camp registration for the son of the requestor in the amount of $299.00. Seconded by David Jordan. Motion carried unanimously. 5. Air Force Gymnastics Academy fees Yen^stakwas Danforth for daughter, Alianna Motion by David Jordan to approve from the Community Fund the Air Force Gymnastics (classes) registration in the amount of $300.00 Seconded by Patrick Stensloff. Motion carried unanimously. Page 3 of 6 Finance Committee Meeting Minutes of May 31, 2016 Page 45 of 122 6. YMCA Camp U-Nah-Li-Ya Registration Melinda J. Danforth for son, Everett Motion by David Jordan to approve from the Community Fund the YMCA Camp U-Nah-Li-Yah registration for the son of the requestor in the amount of $300.00. Seconded by Wesley Martin, Jr. Motion carried unanimously. 7. Art Workshop Registration fees Christine Klimmek Motion by David Jordan to approve from the Community Fund the Art Workshop registration in the amount of $300.00. Seconded by Patrick Stensloff. Motion carried unanimously. 8. UWGB Art Camp Registration fees Jodie Skenandore, for daughter, Rylee Motion by David Jordan to approve from the Community Fund the UWGB Art Camp registration for the daughter of the requestor in the amount of $300.00. Seconded by Wesley Martin, Jr. Motion carried unanimously. 9. NAIG Tryouts for Youth Lori Hill Motion by David Jordan to approve from the Community Fund Fifteen (15) Cases of Coca-Cola product for use at the NAIG Tryouts for Youth. Seconded by Jennifer Webster Motion carried unanimously. 10. Sports Emporium Registration fees Angela Danforth, for daughter, Whitney Motion by Jennifer Webster to approve from the Community Fund the Sports Emporium (classes) registration for the daughter of the requestor in the amount of $300.00. Seconded by David Jordan. Motion carried unanimously. 11. Duck Creek Pop Warner Registration Angela Danforth, for son, Curtis Motion by David Jordan to approve from the Community Fund the Duck Creek Pope Warner football participation registration for the son of the requestor in the amount of $130.00. Seconded by Wesley Martin, Jr. Motion carried unanimously. 12. Oneida Elite Lacrosse Registration fees Rhianna Metoxen, for son, Loh^tiyo Motion by David Jordan to approve from the Community Fund the Oneida Elite Lacrosse participation registration for the son of the requestor in the amount of $290.00. Seconded by Patrick Stensloff. Motion carried unanimously 13. Bode Boot Camp Class fees Alicia Tisch From the information provided by the requestor it appears they are asking for annual membership fees; which is not covered under the Community Fund; if request is denied the requestor does have the option to resubmit with clearly documented costs for classes, not membership. Motion by Wesley Martin, Jr. to deny this request as the Community Fund does not cover membership fees. Seconded by Jennifer Webster. Motion carried unanimously. Page 4 of 6 Finance Committee Meeting Minutes of May 31, 2016 Page 46 of 122 14. Oneida Lacrosse Tournament- Referees Curt Summers It was noted the Oneida Lacrosse Tournament was previously approved for 41 cases of product, the funds being requested are to help pay for the referees for the tournament. Motion by David Jordan to approve from the Community Fund $1,000.00 to go towards referee costs at the Oneida Lacrosse Tournament. Seconded by Wesley Martin, Jr. Motion carried unanimously. 15. Concordia Chinese Language Camp Lou Williams, for daughter, Belle Mae Motion by David Jordan to approve from the Community Fund the Concordia Chinese Language camp registration for the daughter of the requestor in the amount of $300.00. Seconded by Jennifer Webster. Motion carried unanimously. 16. Great Mother and New Father Conference Richard Elm-Hill Motion by Wesley Martin, Jr. to deny this request and CF requests #17; #18; & #19 as the Community Fund criteria does not cover travel /travel related requests or events that have occurred by the FC review date. Seconded by Jennifer Webster. Motion carried unanimously. 17. Great Mother and New Father Conference Cherie Elm - See motion in CF#16. 18. Great Mother and New Father Conference Cherie Elm, for son, Quanah - See motion in CF#16. 19. Great Mother and New Father Conference Cherie Elm, for son, Quincy - See motion in CF#16. 20. UWGB Art Camp Registration fees Darnell Danforth, for daughter, Mercedes Motion by David Jordan to approve from the Community Fund the UWGB Art Camp registration for the daughter of the requestor in the amount of $300.00. Seconded by Wesley Martin, Jr. Motion carried unanimously. 21. GoAhead Tours Overseas Trip Breann Clark Motion by Jennifer Webster to deny this request as the Community Fund criteria does not cover travel /travel related requests. Seconded by David Jordan. Motion carried unanimously. 22. Tough Mudder & Warrior Dash Registration Katsi tsi yo Danforth Motion by David Jordan to approve from the Community Fund the race registration fees in the amount of $238.00 for this request and $238.00 for CF #23. Seconded by Jennifer Webster. Motion carried unanimously. Page 5 of 6 Finance Committee Meeting Minutes of May 31, 2016 Page 47 of 122 23. Tough Mudder & Warrior Dash Registration Josephine Skenandore - See motion in CF #22. 24. Youth Taekwondo Championship Registration Alex Powless, for daughter, Harlow Motion by David Jordan to approve from the Community Fund the Youth Taekwondo Championship registration for the daughter of the requestor in the amount of $300.00. Seconded by Jennifer Webster. Patrick Stensloff abstained. Motion carried. 25. YMCA Camp U-Nah-Li-Ya Registration Nelson Ninham, for son, Nelson Motion by David Jordan to approve from the Community Fund the YMCA Camp U-Nah-Li-Yah registration for the son of the requestor in the amount of $300.00. Seconded by Wesley Martin, Jr. Motion carried unanimously. 26. ADD ON: Farmers Market Bash in July Bill Ver Voort, Community Dev-OCIFS Motion by David Jordan to approve from the Community Fund Twenty-Five (25) Cases of CocaCola product for use at the Farmers Market Bash in July. Seconded by Wesley Martin, Jr. Motion carried unanimously. (*Unless otherwise noted all requests are from Oneida Tribal members) X. Follow Up: 1. ADD ON: Treasurer FolUp on Tier IV Project Motion by Jennifer Webster to defer follow up information from the Treasurer regarding the Tier IV Project at the Skenandoah Complex until all parties can be present to discuss. Seconded by David Jordan. Motion carried unanimously. XI. FYI and /or Thank You: 1. FYI: Data Financial – (2) Roulette Wheels Kim La Luzerne, Gaming Table Games This item was previously approved by the FC on 5/2/16; the FYI is the shipping costs that were not part of original request and was the condition of the approval to provide. Motion by Jennifer Webster to accept, as FYI the shipping cost information. Seconded by David Jordan. Motion carried unanimously. XII. Adjour n: Motion by David Jordan to adjourn. Seconded by Wesley Martin, Jr. Motion carried unanimously. The meeting ended at 11:24 A.M. The next Finance Committee meeting is scheduled for Monday, June 14, 2016 at 10:00 A.M. in the BC Executive Conference Room. Minutes taken and transcribed by: Denise Vigue, Executive Assistant in Finance & Finance Committee Recording Secretary Finance Committee- E-Poll Minutes Approval Date: June 1, 2016 Oneida Business Committee- FC Minutes- Approval Date: Page 6 of 6 Finance Committee Meeting Minutes of May 31, 2016 Page 48 of 122 Oneida Nation P.O. Box 365 Oneida, WI 54155 MEMORANDUM TO: Finance Committee CC: Business Committee FR: Denise Vigue, Execut ive Assistant DT: June 1, 2016 RE: E- Poll Result s of: FC Meeting Mi nutes of May 31, 2016 An E-Poll vot e of the Finance Committee was conduct ed to approve the May 31, 2016 Finance Committee meet ing minutes. The results of the completed E- Poll ar e as f ollows: E-POLL RESULTS: There w as a Majority 4 YES votes from Jennifer Webster, Wesley Martin, Jr., David Jordan, and Patrick St ensloff to approve the May 31, 2016 Finance Committee Meeting Minutes. The minutes will be placed on the next BC agenda of June 8, 2016 f or approval and the next Finance Committee agenda of June 13, 2016 to r atif y this E- Poll action. Yaw⩑ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org IX. GENERAL TRIBAL COUNCIL A. Approve request to add Petitioner Nancy Barton-To open an emergency food pantry to the August 10, 2016, special GTC meeting agenda Sponsor: Lisa Summers, Tribal Secretary These agenda items contain information for Tribal Members only. Please visit the Business Committee Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials. Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/ For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email to TribalSecretary@oneidanation.org. Thank you. Page 52 of 122 Submitted by Bonnie Pigman, Supervisor/Enrollments Page 53 of 122 Page 54 of 122 Page 55 of 122    /  /                                      Page 56 of 122                     Page 57 of 122 ONEIDA NATION STANDARD OPERATING PROCEDURE TITLE: Grantee Notification of Award ORIGINATION DATE: Close-Out May 3, 2016 AUTHOR: Heather Heuer DEPARTMENT: Business Committee REVISION DATE: 1.0 PURPOSE 1.1 To detail the process after a Business Committee member or their designee receives a Grantee Notification of Award Close-Out e-mail. 2.0 WORK STANDARDS / PROCEDURES Work Standards 2.1 A Grant Close-Out Notification sent to Business Committee members or their designee is only to be considered as FYI from the agency that the grant is officially closed out. 2.1.1 No further formal action is needed; simply forward the e-mail to the Grants Department for processing. Procedures 2.2 Open e-mail regarding a Grant Close-Out Notification. 2.2.1 See Reference 3.1 for an example of a Grant Close-Out Notification. 2.3 Forward e-mail to the Grants Department at grant@oneidanation.org. 3.0 REFERENCES 3.1 XIV. TRAVEL B. TRAVEL REQUESTS 1. Approve travel request in accordance with section 16-1 of the Travel & Expense Policy – Four (4) Division of Land Management employees and up to two (2) Land Commissioners – 5th Annual Partners in Action Conference – Sault Ste. Marie, MI – July 19-21, 2016 Sponsor: Patrick Pelky, Interim Division Director/Land Management Item deleted at the adoption of the agenda. Page 63 of 122 Page 64 of 122 Page 65 of 122 Page 66 of 122 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 06 / 08 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept Self-Governance FY '16 2nd quarter report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Christopher Johns, Self-Governance Coordinator Primary Requestor: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Unbudgeted Page 67 of 122 Tribal Self-Governance Quarterly Report to the Oneida Business Committee Submitted By: Christopher Johns, SG Coordinator May 31, 2016 BUDGET Restore FY 2012 sequestration cuts and exempt Tribal funding from future sequestrations. Tribes experienced heavy budgetary cuts as a result of the 2012 sequester. The cuts affected direct services to Tribal citizens. Among the services affected were public safety, social welfare, and health care services. As Congressional members debate the FY 2016 appropriations, SelfGovernance Tribes must continue to urge Congress to restore these funds to at least their presequestration levels. We also must continue to insist that the Federal Government uphold their trust responsibility and amend the Budget Control Act of 2011 to exempt Tribal funding from future sequestrations. WASHINGTON – Since 1996, Congressional appropriations for Tribal programs has declined by 29%. This figure reflects direct cuts and does not account for inflation. The President’s FY 2017 Budget Request (as reported in March) continues to request increases for all Tribal programs and to exempt Tribes from the current and future sequestrations. It is highly unlikely that the President’s Budget Request will be enacted in full and entirely possible that appropriations for non-military-related programs will be delayed until after the November election. Authorize mandatory funding and fully fund Contract Support Costs and expedite payments to Tribes. Self-Governance Tribes support the President’s current budget proposal to fully fund Contract Support Costs (CSC) in FY 2017 and to shift CSC from discretionary funding to mandatory funding. Self-Governance Tribes expressly support the shift in funding to remedy the need for Administrators to make fiscal decisions without consultation from Congressional members and Tribal leaders. Additionally, mandatory funding protects appropriations that are allocated for direct services in Tribal communities. 1 Page 68 of 122 The President’s Budget Request for 2017 honors the President’s pledge to fully-fund Contract Support Costs (CSC). Joint Tribal-Federal Workgroups are in the process of finalizing amendments to the CSC policy to manage the process. Tribal Consultation meetings have been held, and the Tribal representatives on the Workgroups have reported significant progress in an amicable environment of negotiation. Preserve authority to include one-time or short-term resources in Self-Governance Funding Agreements. Self-Governance Tribes have noticed a troubling trend that the Department of the Interior (DOI) is moving one-time funding to grants that cannot be included in Self-Governance Funding Agreements and are restrictive in nature – undermining core Self-Governance tenets. This trend allows DOI to heavily regulate and restrict the inclusion of indirect costs to administer Tribal programs and hinders Tribal governments’ ability to re-design programs to better meet the needs at the local level. DOI has requested the Office of Self-Governance (OSG) survey Tribes to identify categories of grants that have been restrictive and include them in a report estimating the economic impact on indirect cost funding and how the restrictive nature of these grants have hindered Tribes in carrying out their programs. Enact Advanced Appropriations for the Indian Health Service. Since FY 1998, there has been only one year (FY 2006) when the Interior, Environment and Related Agencies budget, which contains the funding for IHS, has been enacted by the beginning of the fiscal year. Late funding creates significant challenges to Tribes and IHS provider budgeting, recruitment, retention, provision of services, facility maintenance and construction efforts. Providing sufficient, timely, and predictable funding is needed to ensure the federal government meets its obligation to provide health care for American Indian and Alaska Native people. Enacting advanced appropriations will provide more stable funding and sustainable planning for the entire Indian Health Care system by appropriating funding two years in advance. There is little possibility that Congress would be receptive to this proposal. White Papers Policy priorities and goals do not often change, but strategy to implement the priorities change as external decisions are made, new data is reported, or progress is reported. The White Papers below provide the most up-to-date administrative and legislative actions as well as new strategy ideas.    Analysis of DOI Budget Equity for Self-Governance Tribes Advanced Appropriations Sequestration POLICIES Administrative policies often directly affect Self-Governance Tribes and the programs they choose to manage. Many of the policy priorities identified in the National Tribal Self-Governance 2015-2017 Strategic Plan & Priorities are critical to efficiently manage programs and leverage external opportunities to improve Tribal programs. 2 Page 69 of 122 There are many competing policy goals for Self-Governance Tribes, however those listed below have momentum or support outside of Self-Governance Tribes. To see the full list of policy priorities, download the full version of the National Tribal Self-Governance 2015-2017 Strategic Plan & Priorities. Revise and streamline each agency’s Contract Support Costs Policy. After years of advocacy, CSC funding has changed monumentally in the last twelve months. As a result of full funding and Presidential support for mandatory funding, each agency must identify, assess, and implement modifications to each agency’s CSC policy that reflects recent legislative and funding changes. Each agency has a Tribal-Federal Workgroup that made several recommendations to update the CSC policy. Self-Governance Tribes urge each agency to review those recommendations begin updating the policy as quickly as possible. Both Agency’s CSC Workgroups have reported progress as noted previously. Expand Tribal consultation on allocation and formula distribution of Bureau of Indian Affairs. In 2012, Self-Governance Tribes published the Program Formulas Matrix Report, which identifies areas where the formulas and methodologies currently used by the Bureau of Indian Affairs (BIA) for distribution can be improved and provide recommendations for eleven programs. Action on these recommendations has stalled in the last several years. However, as DOI seeks to move funding to one-time grants, the Formula Matrix Report recommendations are increasingly important. Continued consultation and discussion with BIA officials and Tribes is needed to implement changes recommended in the report. The Program Formulas Matrix Report will be useful in negotiating a Multi-Year Funding Agreement (MYFA) with the BIA for FY 2017 through FY 2021. Foster greater transparency announcing new DOI funding opportunities. Access to program and initiative funding is critical as Tribes work to meet the needs of their citizens locally. As such, Self-Governance Tribes encourage DOI agencies to streamline their grant and funding announcements so that all Tribes have equal opportunity for one-time funding and support. The Office of Self-Governance (OSG) in the Interior Department and the Office of Tribal Self-Governance (OTSG) in Health and Human Services have both established systems whereby new funding opportunities will be communicated to SG Tribes through the Education and Communication website and email as those opportunities are announced. All new funding opportunities are referred on to the Grants Office and the appropriate program director. Include Purchase and Referred Care in all VA-IHS reimbursement agreements. When the IHS and the Veterans Administration (VA) negotiated the first national agreement, required under the Indian Health Care Improvement Act (IHCIA), the agencies only included reimbursement for direct care provided by IHS facilities. This agreement has become the model for Tribal programs in negotiating with local VA facilities. However, it does not adequately address the specialty care Tribal systems provide eligible veterans. After two years of implementation and changes to the Veterans Administration health care delivery, Self3 Page 70 of 122 Governance Tribes believe the time is right to revisit the reimbursement agreement and include specialty and referred care. Institute a Tribal Advisory Committee for Office of Management and Budget. Given the role the Office of Management and Budget (OMB) plays in the Tribal funding – from guiding the President’s annual budget request to distributing appropriations to all federal agencies – a Tribal Advisory Committee could prioritize Tribal needs and requests. Other advisory committees have assisted in educating and building momentum within agencies and departments to further Tribal sovereignty and priorities. Tribe’s continue to express frustration as the lack of movement on this issue. Since OMB is under the executive direction of the president, Tribes will probably have to start over with the next president on this effort. Update the IHS Facilities Construction Policy to include broad Tribal input. The IHS Health Care Facilities Design and Construction Policy does not currently reflect new authorities available under IHCIA, nor does it accurately reflect the tenants of Self-Governance. Additionally, the Facilities Appropriations Advisory Board (FAAB) recently decided to review and possibly update the Policy to reflect new authorities and make recommendations to the prioritization system. Self-Governance Tribal leadership believes the time is right to make changes that have broad Tribal support and allow for greater flexibility in construction projects. Evaluate the Indian-specific provisions of the Patient Protection and Affordable Care Act (ACA) and continue consultation to implement outstanding provisions. After nearly five years of implementation, an assessment is needed to ensure that Indianspecific provisions of the ACA are working effectively and efficiently. Additionally, some provisions continue to require Tribal consultation and technical fixes that may be successful through negotiated rulemaking process. Supporting White Papers Policy priorities and goals do not often change, but strategy to implement the priorities change as administrative and legislative changes occur. The White Papers below provide the most upto-date administrative and legislative actions as well as new strategy ideas.        Implementation of the Patient Protection and Affordable Care Act (ACA) P.L. 111-148 Implementation of the Violence Against Women’s Act Self-Governance Concept for the Environment Protection Agency Self-Governance in Tribal Transportation Streamline and Expedite Grants authorized by Special Diabetes Program for Indians (SDPI) Implementation of the Tribal Law and Order Act Wildland Fire LEGISLATION Legislation is critical to expanding Self-Governance and reaffirming its tenants throughout the Federal government. Self-Governance Tribes seek to further the self-determination across the spectrum of Tribal programs, while building local capacity to meet local needs. Self- 4 Page 71 of 122 Governance Tribes are interested in a vast number of legislative ideas, but identified the items below as their key priorities for the 114th Congress. Amend Title IV of the Indian Self-Determination and Education Assistance Act. Amending Title IV of the Indian Self-Determination and Education Assistance Act (ISDEAA) has been a top legislative priority for Self-Governance Tribes for over a decade. Over the past 35 years, the ISDEAA has been one of the most successful mechanisms allowing Tribes to develop the capacity for government-building activities. Self-Governance Tribes must continue to advance the vision of the ISDEAA by working to amend Title IV of the ISDEAA to create consistency between Title IV Self-Governance in the DOI and Title V Self-Governance in the Department of Health and Human Services (HHS) to create administrative efficiencies for SelfGovernance Tribes. This issue continues to flounder in Congress. Tribes came very close to realizing this goal two years ago but time ran out. Reauthorize the Native American Housing Assistance and Self-Determination Act. Current authorization of the Native American Housing Assistance and Self-Determination Act of 1996 (NAHASDA) expired on September 30, 2013. NAHASDA is the main authorization of Tribal housing programs. Tribal programs under NAHASDA have been successful in allowing Tribes the self-determination necessary to provide effective programs for Tribal citizens. Tribes are now exercising their right to self-determination by designing and implementation their own housing and other community development infrastructure programs. Reauthorization of NAHASDA is critical to continue to support Tribal housing authorities that build keystone housing and community infrastructure in Tribal communities. Enact legislation that strengthens and reaffirms the original tenets of Public Law 102-477. The 477 Program provides Tribal governments with the flexibility to design employment, training, and economic development plans that utilize funding from several federal programs to best meet the needs of their local communities. While PL 102-477 is still technically a “demonstration project,” the 477 Program has existed for over two decades and currently over 250 Tribes and Tribal organizations consolidate multiple programs into a single 477 Plan. Despite nearly two decades of success, the viability of the 477 Program was jeopardized by two Federal agency actions. Legislation is necessary to make the 477 Program permanent and remove administrative burdens for Self-Governance Tribes. Expand Self-Governance to the Department of Transportation. Congress has sought to address transportation infrastructure deficiencies in Indian Country by increasing funding available to Tribes, broadening eligibility for direct Tribal participation in Federal transportation programs and by extending the ISDEAA to several of those programs. With increased funding and expanded authority, Tribes have demonstrated that they are best positioned to ensure the effective and efficient use of federal transportation infrastructure funds. Despite these results, the Departments of Transportation (DOT) and Interior have been unwilling to extend the ISDEAA framework into new program areas, such as transit and highway safety. However, reauthorization of transportation legislation expires in May 2015 and Tribal advocates are urging Congressional members to expand Self-Governance tenants to the DOT. The FAST Act authorizes of a version of the Department of Transportation (DOT) Tribal Self-Governance Program that Tribes have been advocating for several years. Essentially 5 Page 72 of 122 this provision would extend many of the Self-Governance provisions of Title V of the Indian Self-Determination and Education Assistance Act (ISDEAA) to DOT. The first step toward implementing the FAST Act is to establish a “negotiated rulemaking” committee. This committee would be responsible for interpreting and setting forth regulations which would govern the process by which tribes would assume a SelfGovernance program with the DOT. Permanently reauthorize and provide full funding for the Special Diabetes Program for Indians. Congress established the Special Diabetes Program for Indians (SDPI) in 1997 as part of the Balanced Budget Act to address the growing epidemic of diabetes in American Indians and Alaska Natives communities. SDPI programs have become the nation’s most strategic and comprehensive effort to combat diabetes. Self-Governance Tribes believe the success of these programs require the permanent reauthorization and supporting funding for SDPI. On April 14, 2015, the U.S. Senate passed a two (2) year renewal for the Special Diabetes Program for Indians (SDPI). The renewal was contained in a larger bill called: "H.R. 2 The Medicare Access and CHIP Reauthorization Act of 2015." The measure was passed the Senate by a bipartisan vote of 92-8. This follows action by the House of Representatives on March 26, 2015, which also passed the legislation by a bipartisan vote. President Obama signed the legislation into law. The legislation funds SDPI at $150 million per year but will expire on September 30, 2017. Enact Medicare-Like Rates for IHS outpatient services for IHS, Tribal and Urban facilities. IHS, Tribes and Tribal organizations currently cap the rates they will pay for hospital services to what the Medicare program would pay for the same service (the “Medicare-Like Rate” or “MLR”). Currently, this MLR cap applies only to hospital services, which represent only a fraction of the services provided through the Purchase and Referred Care system. Proposed legislative fixes would amend Section 1866 of the Social Security Act to expand application of the MLR Cap. It would direct the Secretary to issue new regulations to establish a payment rate cap applicable to medical and other health services in addition to the current law’s cap on services provided by hospitals. It would make the MLR cap apply to all Medicare-participating providers and suppliers. Self-Governance Tribes support this legislative fix to leverage the limited resources provided to IHS, Tribal and Urban health programs. Advance legislation to expand Self-Governance to other Health and Human Services agencies and programs. Title VI of the ISDEAA required the Secretary of HHS to conduct a study to determine the feasibility of a Tribal Self-Governance demonstration project for appropriate HHS PSFA in agencies other than IHS. HHS submitted the required report to Congress in March of 2003. The report concluded that the demonstration project was feasible. Although Congress has considered legislation to authorize a Self-Governance demonstration project, legislation has not been enacted into law to date. HHS has since convened a Self-Governance Tribal Federal Workgroup (SGTFW) and issued a final report in September 2014. After repeated attempts to reconstitute the SGTFW to continue working on the report recommendations, Self-Governance Tribes will seek out legislative proposals to implement recommendations outlined in the report. 6 Page 73 of 122 Supporting White Papers Legislative priorities and goals do not often change, but strategy to move legislation forward changes based on external opportunities and information available. The White Papers below provide the most up-to-date administrative and legislative actions as well as strategy changes. .     Contract Support Costs Amending Title IV of ISDEAA P.L. 102-477, Indian Employment and Training Act Education Additional Resources In addition to the White Papers identified above, the following documents are available upon request.                      2015 – 2017 National Strategic Plan Self-Governance Acronyms Self-Governance Definitions Self-Governance Major Statutes HIS - OTSG Funding Agreement Components DOI/OSG Financial Operations DOI - Federal Financial Systems SGAC Protocols TSGAC Protocols White Paper – Budget Equity White Paper – HIS Advance Appropriations White Paper – Sequestration White Paper – Contract Support Costs White Paper – Amending Title IV White Paper – 477 Program White Paper – Streamline SDPI Process White Paper - TLOA ACA Implementation VAWA Update Tribal Transportation Update Expanding SG to EPA 2016 Self-Governance Meetings June 1-2, 2016 July 19-21, 2016 Sept. 7-8, 2016 Oct. 25-27, 2016 Pre-Negotiation Meeting with IHS 3rd Quarter SG Advisory Committees Meeting SG Tribal Strategic Planning Conference 4th Quarter SG Advisory Committees Meeting Mpls, Mn Washington D.C. TBD Washington D.C. Emerging Issues:  A significant number of tribes have expressed concern about potential threats to their information systems, the data within those systems and the security of the communication networks that are used to share tribal data with the federal government. Additionally, some of those tribes have also expressed concern 7 Page 74 of 122 about the data shared with the federal government and the recent reports of hacking going on between agencies of the federal government. Many tribes do not have the resources to prevent unauthorized access to their information systems and are requesting assistance from the federal government. The federal government – particularly the BIA and the Indian Health Service do not have the resources to assist tribes with this potentially huge and serious threat.  The Tribal Interior Budget Council (TIBC) established a new subcommittee to address justice matters. The goal is to assist in coordinating with all of the agencies charged with providing Law and Order funding and services to Tribes. The subcommittee is charged with gathering data and addressing the following issues: 1)develop a list of all the Department of Justice (DOJ) programs available to Tribes and Indian Country; 2) identify which Tribes have been able to access these programs; 3) identify the funding formulas or other funding mechanisms used to provide funding; 4) assess the consistency and adequacy of resources to support justice programs; 5) describe how DOJ is coordinating with the Bureau of Indian Affairs – Office of Justice Services (OJS) on programs, services and facilities; 6) provide information about whether or not DOJ funds can be transferred to OJS so that Tribes are able to manage it under their SelfGovernance Funding Agreements and identify challenges or impediments to transferring these funds.  Jessica Burger, Tribal Council, Little River Band of Ottawa Indians and Annette Johnson, Tribal Treasurer, Red Lake Band of Chippewa Indians now represent the Midwest Region of the Bureau of Indian Affairs on the Self-Governance Advisory Council. 8 Page 75 of 122 Page 76 of 122 Page 77 of 122 Page 78 of 122 Page 79 of 122 Page 80 of 122 Page 81 of 122 Page 82 of 122 Page 83 of 122 Page 84 of 122 Page 85 of 122 Submitted by Jeanne Nault, Executive Assistant Page 86 of 122 Page 87 of 122 Page 88 of 122 Page 89 of 122 Page 90 of 122    /  /                                    Page 91 of 122 Page 92 of 122 Page 93 of 122 Page 94 of 122 Page 95 of 122 Page 96 of 122 Page 97 of 122 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 06 / 08 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Business Committee approval of report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Council Member Primary Requestor: Wilbert Rentmeester, OTIE Board Chairman Your Name, Title / Dept. or Tribal Member Additional Requestor: Submitted by Heather Cotey, OTIE Corporate Administrator Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Page 98 of 122 Oneida Total Integrated Enterprises 2nd Quarter Report 2016 May 20, 2016 Prepared by: Nick Ni, PE, President Submitted to: OTIE Board of Managers: Butch Rentmeester, Chairperson, Jeff House, Jackie Zalim, Wayne Metoxen, Leslie Wheelock OTIE Report 01-20160520 Page 99 of 122 Narrative Report a. Explanation of the core of the Corporation’s business practices and market overview Oneida Total Integrated Enterprises (OTIE) provides environmental, remediation, construction, engineering, and munitions response services to government agencies, as well as commercial clients in the United States and across the world. OTIE’s services evolve in response to clients’ changing needs. Our core services contribute a majority of OTIE’s backlog in response to federal and state project requirements, changing infrastructure demands, and the often accompanying regulatory challenges. We provide solutions that allow our customers to cost-effectively achieve their mission while adapting to evolving performance parameters. As a service-based company, OTIE revenue is primarily derived through the laborbased contracts and task orders, rather than capital-intensive project requirements. Our revenue potential is driven by our ability to retain existing clients as well as attract new ones, provide quality and responsive value-oriented project management at competitive rates, and identify and retain a qualified roster of dedicated employees. OTIE directs our primary business pursuits from a stable customer base concentrated in federal, State and municipal government entities. Our tribal business, aerospace industry (commercial), and electric utility company contracts are exceptions to OTIE’s heavy reliance on government contracting, and in all cases our customer base offers outstanding opportunity for securing projects and targeting:  long-term, high-dollar contracts to offer steady and profitable backlog  low risk contracts to stabilize the Company’s business base  capturing market share in emerging or expanding growth markets OTIE operates in a fiercely competitive, expanding market that seeks diversity and economic vitality through government contracting. Our advantage over emerging small business competitors is maintained through steadfast conformance with quality, safety and contracting/acquisition requirements and regulations imposed by the federal government. As reported in prior Quarterly Reports, the market for our services remains highly competitive. An abundance of Architecture / Engineering / Construction (AEC) firms provide similar services offered by OTIE. Competitive factors for our success include performance reputation, price, geographic location and availability of technically skilled personnel. We are pleased with our accomplishments and continue the drive to becoming a top-tier competitor. OTIE 2nd Quarter Report 2016 Page 1 Page 100 of 122 b. Explanation of the Corporation’s current place within the market OTIE is a Native American, tribally-owned, SBA-certified 8(a) small disadvantaged business (SDB). Other small business (SB) categories in the marketplace include: HUB-Zone; Woman-owned; Veteran-owned; Service Disabled Veteran-owned; Alaskan Native Corporation; Native Hawaiian Owned; and Native American-owned. OTIE operates in a fiercely competitive, expanding market that seeks diversity and economic vitality through government contracting. Our advantage over emerging small business competitors is maintained through steadfast conformance with quality, safety and contracting/acquisition requirements and regulations imposed by the federal government. We pride ourselves in offering “no drama” project performance, and continued requests for OTIE project leadership occurs. We face substantial competition in each of our business profiles as markets crowd and customers become more price-sensitive. Within Small Business circles, OTIE remains a sturdy, medium-sized competitor. Some competitors are large firms with vast financial resources, requiring OTIE to be selective in our marketing and sales efforts and more adept in developing strategic partnerships to enhance our competitive advantage. Looking at the 8(a) market, OTIE is distinguished from others by our size and longevity as a company. Now in our third decade of business operations, we are a mature, tested and proven SB with infrastructure that rivals many large businesses. Some of our SB competitors have similar performance tenure in our industry; others in the market are emerging businesses aiming to secure their first federal contracts. We believe that our present size and diversified service offerings - relative to the smaller, niche companies - are advantageous to OTIE. Our success in key growth areas demonstrates our ability to broaden our market positions in spite of stiff competition. In two key technical areas OTIE gained traction and increased our visibility and competitive posture in the market:  Engineering Services – Responding to our USAF customer’s requirements by adding new engineering disciplines and licensed staff. OTIE fortified our mechanical, electrical and structural engineering capabilities and we now selfperform challenging engineering projects that would have previously been subcontracted to team partners.  Environmental Response – OTIE won the re-compete of EPA Region 4’s Small Business START contract. This win represents long-term revenue opportunity and promotes employee retention where, without this contract, employees would have been furloughed or relocated.  Environmental Compliance – OTIE won a contract for site investigations in 22 locations for an emerging groundwater contaminant known as perfluorinated compounds (PFCs). This project offers follow-on potential if executed to the client’s expectations. OTIE 2nd Quarter Report 2016 Page 2 Page 101 of 122 The company’s position in the marketplace remains healthful and configured for future success. Our financial and project performance are coequal metrics that are tracking along gradual improvement vectors, and are indicative of steady growth instead of punctuated spikes that are harder to sustain. c. Explanation of the outlines of strategies by the Corporation for improved value in the market To improve OTIE’s value and position in the marketplace we identify opportunities with government and other customers where funding is reliable and alignment with our core competencies is commensal. Examples include engineering services, Munitions Response Services (MRS), and design/construction contract management. We also target areas that we believe are attractive for building professional development for our staff. With enhanced capabilities we form effective and efficient teams that deliver on successful projects, such as Military Family Housing design (Title I) and construction phase services (Title II). Evidence of our improved value in the marketplace includes OTIE’s AE services in Asia, and engineering studies and assessments for improvements in energy efficiency, and facility upgrades. Specifically, the following elements drive our strategy going forward: 1) Pursuing larger contract opportunities. With continued development of a strong infrastructure and expanded engineering capabilities, we focus on pursuing larger prime contracts and expanding our pool of opportunities. We continue to strengthen our relationships with other firms to create teaming arrangements that better serve our clients, but our goal remains prime contracts instead of team-sub positions. 2) Leveraging of our services. OTIE has diverse services to offer to a growing customer base. We leverage OTIE capabilities and remain vigilant for 8(a) set-asides for OTIE. The combination of our multiple skill sets and broad service offerings allows us to work efficiently in a new economic environment, whether selling services, or via effective use of our design and construction management skills supporting DoD and bridging such skills to other customers such as state and municipal government. 3) Expanding our international footprint. OTIE is one of AFCEC’s select, “go-to” AE firms for Title I and Title II services. Our forward operating Guam presence has strengthened OTIE’s position in Asia/Pacific, and based on superior performance in theater, PACAF has contacted OTIE to ensure that we are configured and ready to propose for an upcoming Environmental Services Contract. 4) Investing in our people. We are committed to building on our employee’s accomplishments while expanding our reach through new hires. Continued profitable growth is projected to occur through our carefully executed hiring strategies. OTIE attracts and hires staff that enhance our relationship-building and improve our competitive position in the marketplace. OTIE 2nd Quarter Report 2016 Page 3 Page 102 of 122 5) Geographic and client expansion through acquisition. We will direct an active acquisition strategy focused on expanding our ability to offer our technical services in new geographic areas and with new clients (e.g., NAVFAC and USACE) through the acquisition of complementary businesses. While we continue to invest in our people, we must continue to pursue strategically and financially sound acquisitions. Being disciplined in valuing and structuring the transactions, OTIE avoids acquisitions merely for the sake of revenue. Overall, OTIE’s strength in the market is built on relationships with key customers, and our ability to discover new opportunities early in the acquisition cycle and respond with discipline and direction. OTIE’s strategy is to:  Get in front of the right people  Present compelling information and arm the company with winning tactics  Partner with proven industry leaders preferred by the customer  Reinforce our sales tactics with proven past performance. By marketing to the right decision-makers, and conducting objective determinations on potential for success, OTIE fiercely competes when probability for success is high, and we forego opportunities where we see minimal chance of success. Using this focused approach reduces costs and improves our win percentage, both of which are key components of building value in the marketplace. d. Explanation of the Corporation’s relative performance vs. competitors and identification of key competitors within the market OTIE’s SBA-approved 8(a) competitors include Alaskan Native Corporations (ANCs); Native American, tribally-owned SBs; and Native Hawaiian Organizations (NHOs). Each of these business concerns is treated in a category of SBs that may be awarded prime contracts without competition. OTIE also competes against other 8(a) firms for set-aside acquisitions, including SBs that are categorized as Woman-Owned, HUBZone, Service Disabled Veteran Owned SB, and others. Typical competitors f [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aff7cabaab2e6370c. Public record. Not legal advice.