# BC Meeting Materials April 27, 2016 > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aee1de76d76e00ea4 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Oneida Nation BC Meeting Materials April 27, 2016 Open Session CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the following 227 pages are the Open Session meeting materials presented at a meeting duly called, noticed and held on the 27th day of April, 2016. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee Page 1 of 225 Oneida Business Committee Regular Meeting & Executive Session 9:00 a.m. Wednesday, April 27, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: http://oneida-nsn.gov/ I. CALL TO ORDER AND ROLL CALL II. OPENING A. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources Department III. ADOPT THE AGENDA IV. OATHS OF OFFICE A. Oneida Library Board – Marena Bridges Sponsor: Lisa Summers, Tribal Secretary B. Anna John Residential Centered Care Community Board – Janice McLester, Candace House, Blanche Mary Adams, and Sandra Skenandore Sponsor: Lisa Summers, Tribal Secretary V. Page 14 Page16 MINUTES A. Approve April 13, 2016, regular meeting minutes Sponsor: VI. Page 9 Lisa Summers, Tribal Secretary Page 18 RESOLUTIONS A. Adopt resolution titled Resolution Approving a Government to Government Agreement for Tribal Transportation Funding and TTP Referenced Funding Agreements (RFA) Fiscal Year 2016 Sponsor: James Petitjean, Interim Assistant Division Director/Development B. Adopt resolution titled Election Law Emergency Amendments Sponsor: Brandon Stevens, Councilman Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 1 of 8 Page 31 Page 58 Page 2 of 225 VII. APPOINTMENTS (No Requested Action) VIII. STANDING COMMITTEES A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept April 4, 2016, Legislative Operating Committee meeting minutes Page 92 B. Finance Committee Sponsor: Tribal Treasurer Trish King, Chair 1. Approve April 18, 2016, Finance Committee meeting minutes Page 96 C. Community Development & Planning Committee (No Requested Action) D. Quality of Life Committee (No Requested Action) IX. GENERAL TRIBAL COUNCIL A. Accept as information the request from John Powless Jr. to withdraw petition regarding Per Capita Distribution Sponsor: Lisa Summers, Tribal Secretary B. Accept legislative progress report regarding Petitioner Michael Debraska: Special GTC meeting to establish a Health Care Board Sponsor: Brandon Stevens, Councilman Page 102 Page 105 EXCERPT FROM March 9, 2016: Motion by David Jordan to accept the verified petition from Michael Debraska to establish a Health Care Board; to send the verified petition to the Law, Finance, Legislative Reference, and Direct Report Offices for the legal, financial, legislative, and administrative analyses to be completed; to direct the Law, Finance, and Legislative Reference Offices to submit the analyses to the Tribal Secretary’s Office within sixty (60) days, and that a progress report be submitted in forty-five (45) days; and to direct the Direct Report Offices to submit the appropriate administrative analyses to the Tribal Secretary’s Office within thirty (30) days, seconded by Trish King. Motion carried unanimously. X. STANDING ITEMS A. Accept update regarding Work Plan for CIP # 14-002 Cemetery Improvements Page 109 B. Accept update from the Constitutional Amendments Implementation Team Page 113 Sponsor: Sponsor: James Petitjean, Interim Assistant Division Director/Development Melinda J. Danforth, Tribal Vice-Chairwoman Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 2 of 8 Page 3 of 225 XI. UNFINISHED BUSINESS A. Accept Oneida Total Integrated Enterprises’ update as it relates to the February 20, 2016, General Tribal Council Directive Sponsor: Tehassi Hill, Councilman Page 143 EXCERPT FROM MARCH 30, 2016: (1) Motion by Jennifer Webster to direct OITE to put into place, by April 20, 2016, an enrolled Oneida Member as successor of OTIE, seconded by Lisa Summers. Motion carried unanimously. (2) Motion by Lisa Summers to request the Liaison to send correspondence to Oneida Total Integrated Enterprises letting them know that they need to include being an enrolled Oneida as one of the minimum qualifications per the directive, seconded by Melinda J. Danforth. Motion carried unanimously. (3) Motion by Melinda J. Danforth to request all Business Committee members to provide Oneida Total Integrated Enterprises with feedback regarding job description and qualifications by Friday, April 1, 2016, seconded by Jennifer Webster. Motion carried with one abstention. (4) Motion by Jennifer Webster to direct the Trust and Enrollment Committee to provide mail out information to Oneida Total Integrated Enterprises in order for the job description to be mailed out to every Tribal head-of-household, seconded by Melinda J. Danforth. Motion carried with two abstentions. B. Approve five (5) requests regarding proposed Compensation Plans and wage/salary increases Sponsor: Trish King, Tribal Treasurer Page 145 EXCERPT FROM APRIL 13, 2016: (1) Motion by Lisa Summers to accept the Compensation Plan proposal as information and to forward the item to the Law and Finance Offices for analyses to be brought back to the Business Committee, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Trish King to request the legal and financial analyses be brought back to the April 27 2016, regular Business Committee meeting and that we ask for an option to be prepared that would provide a dollar amount for increases versus a percentage, seconded by Lisa Summers. Motion carried unanimously. XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS A. Approve request to post one (1) vacancy on the Oneida Child Protective Board with a term end date of May 27, 2019 Sponsor: Lisa Summers, Tribal Secretary B. Approve 2016 Semi-Annual Report templates and draft correspondence Sponsor: Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 3 of 8 Page 156 Page 158 Page 4 of 225 XIV. TRAVEL A. TRAVEL REPORTS 1. Accept travel report – Treasurer Trish King – ANA Inspiration-Ladies Professional Golf Association’s First Major – Rancho Mirage, CA – March 27-31, 2016 2. Accept travel report – Chairwoman Tina Danforth – Meeting with Seneca Nation of Indians – New York – April 7-9, 2016 3. Accept travel report – Councilwoman Fawn Billie – National Indian Gaming Association (NIGA) 2016 Tradeshow and Convention – Phoenix, AZ – March 13-17, 2016 Page 176 Page 178 Page 181 B. TRAVEL REQUESTS 1. Enter E-poll results into the record for approved travel request – Chairwoman Tina Danforth – Meeting with Seneca Nation of Indians – New York – April 7-9, 2016 2. Approve travel request – Councilman Brandon Stevens – Spring Haskell Board of Regents Meeting – Lawrence, KS – May 3-6, 2016 Page 184 Page 189 3. Approve travel request – Chairwoman Tina Danforth – 11th Annual Philanthropy Institute “Raising Impact with Native Voices” Conference – San Diego, CA – May 24-27, 2016 XV. Page 197 REPORTS (This section of the agenda is scheduled to begin at 1:30 p.m.) A. OPERATIONAL REPORTS 1. Accept Oneida Housing Authority FY ’16 2nd quarter report (1:30-2:00) Sponsor: Scott Denny, Operations Manager/Oneida Housing Authority Page 202 B. CORPORATE REPORTS (No Requested Action) C. BOARDS, COMMITTEES, AND COMMISSIONS 1. Accept Oneida Nation Veterans Affairs Commission FY ’16 2nd quarter report (2:00-2:10) Page 207 Chair: Liaison: Mike Hill Jennifer Webster, Councilwoman 2. Accept Oneida Pow Wow Committee FY ’16 2nd quarter report and approve three (3) additional committee meetings during month of June 2016 (2:10-2:20) Vice-Chair: Tonya Webster Liaison: Fawn Billie, Councilwoman Page 211 3. Accept Oneida Police Commission FY ’16 2nd quarter report (2:20-2:30) Page 215 Chair: Liaison: Bernie John-Stevens Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 4 of 8 Page 5 of 225 4. Accept Southeast Oneida Tribal Services Advisory Board FY ’16 2nd quarter report (2:30-2:40) Chair: Daniel Schiller Liaison: Tina Danforth, Tribal Chairwoman XVI. Page 223 EXECUTIVE SESSION A. REPORTS 1. Accept Intergovernmental Affairs and Communications report – Nathan King, Director Page 226 2. Accept Chief Financial Officer report – Larry Barton, Chief Financial Officer Page 241 3. Accept Chief Counsel report – Jo Anne House, Chief Counsel Page 243 a) Approve 1st Amendment to Attorney Contract # 2015-1098 b) Approve limited waiver of sovereign immunity – Apple Inc.-Direct Customer Agreement – Contract # 2016-0346 c) Determine how to address YouTube video postings of General Tribal Council meetings Page 244 Page 247 Page 262 B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association Sponsor: Trish King, Tribal Treasurer Page 271 C. AUDIT COMMITTEE Sponsor: Councilman Tehassi Hill, Chair 1. Accept March 10, 2016, Audit Committee meeting minutes Page 277 2. Accept April 8, 2016, Audit Committee meeting minutes Page 281 Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 5 of 8 Page 6 of 225 D. UNFINISHED BUSINESS 1. Accept transition team update regarding new Comprehensive Housing Division Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman Page 284 EXCERPT FROM APRIL 13, 2016: Transition team update deleted at the adoption of the agenda. EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to approve the continuation of additional duties compensation for Division Director of Land Management until June 31, 2016, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to extend the recommended additional duties compensation up to three (3) months, seconded by David Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to approve the implementation of the approved Comprehensive Housing Concept and to defer item to the next Business Committee work meeting for the coordination of a team to begin working on a transition and implementation plan, seconded by Tehassi Hill. Motion carried unanimously. (3) Motion by Lisa Summers to request the new transition team provide an update at the March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. 2. Accept update regarding Complaint # 2015-DR11-01 Sponsor: David Jordan, Councilman Page 295 EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding Complaint # 2015-DR11-01 to the April 27, 2016, regular Business Committee meeting, seconded by Jennifer Webster. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR11-01 to the March 30, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-01 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Jennifer Webster. Motion carried unanimously. 3. Accept update regarding # 2015-DR11-02 Sponsor: David Jordan, Councilman EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding Complaint # 2015-DR11-02 to the April 27, 2016, regular Business Committee meeting, seconded by Jennifer Webster. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR11-02 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by Lisa Summers to accept complaint # 2015-DR11-02 and to defer item to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Fawn Billie. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 6 of 8 Page 297 Page 7 of 225 4. Accept update regarding Complaint # 2015-DR14-01 Sponsor: David Jordan, Councilman Page 299 EXCERPT FROM MARCH 30, 2016: Motion by David Jordan to defer the update regarding Complaint # 2015-DR14-01 to the April 27, 2016, regular Business Committee meeting, seconded by Jennifer Webster. EXCERPT FROM MARCH 9, 2016: Motion by David Jordan to defer the update regarding complaint # 2015-DR14-01 to the March 30, 2016, regular Business Committee meeting, seconded by Brandon Stevens. Motion carried unanimously. EXCERPT FROM FEBRUARY 24, 2016: Motion by Lisa Summers to defer the remainder of the agenda to the March 9, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: Motion by David Jordan to defer complaint # 2015DR14-01 to Chairwoman Tina Danforth, Councilman David Jordan, and Councilman Brandon Stevens for follow-up, seconded by Lisa Summers. Motion carried unanimously. 5. Accept update from Gaming Commission, Retail, Finance, and Gaming regarding Surveillance System Replacement Project (2:45 -3:15) Sponsor: Lisa Summers, Tribal Secretary Page 301 EXCERPT FROM APRIL 13, 2016: (1) Motion by Lisa Summers to request that the team working on this item meet and collaborate on how to proceed and bring back this item to the April 27, 2016, regular Business Committee meeting for an update, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Lisa Summers to defer a policy development on this issue to the Internal Services/MIS Department to bring back a recommendation on a transition plan which moves the Nation towards a long-term systems alignment and for this draft plan to be brought back to the July 13, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. (3) Motion by David Jordan to request all the teams that were to be brought together and put under one team for a RFP to be vetted out and be transparent, seconded by Lisa Summers. Motion carried unanimously. E. TABLED BUSINESS (No Requested Action) F. NEW BUSINESS 1. Approve limited waiver of sovereign immunity – Green Bay Metropolitan Sewerage District-Silver Creek – Contract # 2016-0291 Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety 2. Approve request to place a moratorium on executing new City of Green Bay Service Agreement – Tribal Member Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman 3. Defer Outagamie County Service Agreement to Law Office for review Sponsor: Lisa Summers, Tribal Secretary 4. Approve subcommittee’s recommendations to fill Interim Assistant Development Division Director position Sponsor: Tehassi Hill, Councilman 5. Review Complaint # 2016-DR10-01 and determine appropriate next steps Sponsor: Lisa Summers, Tribal Secretary Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 7 of 8 Page 305 Page 319 Page 323 Page 326 Page 335 Page 8 of 225 6. Review Tribal employee’s complaint and determine appropriate next steps Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman 7. Enter E-poll results in the record for failed request to provide Ho-Chunk Nation with a copy of Oneida Nation’s IHS Multi-Year Funding Agreement Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman a) Reconsider request for approval to provide Ho-Chunk Nation with a copy of Oneida Nation’s IHS Multi-Year Funding Agreement Page 353 Page 376 8. Review Concern # 2016-CC-03 and determine appropriate next steps Page 378 9. Review Concern # 2016-CC-04 and determine appropriate next steps Page 401 Sponsor: Sponsor: XVII. Page 346 Tina Danforth, Tribal Chairwoman Tina Danforth, Tribal Chairwoman ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 2:30 p.m., on Friday, April 22, 2016, pursuant to the Open Records and Open Meetings Law, section 7.17-1. For additional information, please call the Business Committee Support Office at (920) 869-4364. The meeting packet of the open session materials for this meeting is available to Oneida members by going to the Members-Only section of the Oneida Nation’s official website at: www.oneida-nsn.gov/MembersOnly. For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 2362214. Oneida Business Committee Regular Meeting Agenda of April 27, 2016 Page 8 of 8 Page 9 of 225 Submitted by: Maureen Metoxen, Executive Assistant/Human Resources Dept. Page 10 of 225 Page 11 of 225 Page 12 of 225 Page 13 of 225 Page 14 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Marena Bridges to the Oneida Library Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 15 of 225 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the February 4, 206 issue of the Kalihwisaks for (1) vacancy on the Oneida Library Board for a (3) year term with the deadline of March 4, 2016. There was (1)applicant for the (1) vacancy on the Oneida Library Board. The appointment was made on the April 13, 2016 BC Agenda. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 16 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Janice Mc Lester, Candace House, Blanche Mary Adams, and Sandra Skenandore to the Anna John Resident Centered Care Community Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 17 of 225 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The posting was in the February 18, 2016 issue of the Kalihwisaks for (4) vacancies on the Anna John Resident Centered Care Community Board to finish the terms with the deadline of March 18, 2016. There were (9) applicants for the (4) vacancies on the Anna John Resident Centered Care Community Board. The appointment was made on the April 13, 2016 BC Agenda. With these people finishing these terms: Janice Mc Lester-7/8/18 Candace House-1/28/18 Blanche Mary Adams-7/25/17 Sandra Skenandore-11/12/17 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 18 of 225    /  /                                     Page 19 of 225 DRAFT Oneida Business Committee Executive Session 9:00 a.m. Tuesday, April 12, 2016 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 9:00 a.m. Wednesday, April 13, 2016 BC Conference Room, 2nd floor, Norbert Hill Center Minutes - DRAFT EXECUTIVE SESSION Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Jennifer Webster; Not Present: ; Arrived at: Councilman Brandon Stevens at 9:05 a.m.; Others present: Jo Anne House, Larry Barton, Joanie Buckley, Michelle Danforth, Tamara Vanschyndel, Patrick Stensloff, Louise Cornelius, Michele Doxtator, Rich VanBoxtel, Chad Fuss, Dave Cluckey, Bill Cornelius, Janice Jourdan, Mark Powless, Tom Danforth, Barb Erikson, Matt Denny, Leon Adams, William Cornelius; REGULAR MEETING Present: Chairwoman Tina Danforth, Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, Secretary Lisa Summers, Council members: Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Jennifer Webster; Not Present: ; Arrived at: ; Others present: Jo Anne House, Heather Heuer, Brad Graham, Bill Graham, Russell Skenandore, Mike Debraska, Cathy Metoxen, Nancy Barton, Danelle Wilson, RC Metoxen, Jessica Wallenfang, Louise Cornelius, Dawn Moon-Kopetsky, Ed Delgado, Leyne Orosco, Geraldine Danforth, Madelyn Genskow, Larry Barton, Paul Witek, Doug McIntyre, Patrick Pelky, James Petitjean, Scott Cottrell, Troy Parr, Linda Dallas, Marianne Close, Connie Danforth, Sandra Reveles, Carol Elm, Bridget John; I. CALL TO ORDER AND ROLL CALL by Chairwoman Tina Danforth at 8:59 a.m. II. OPENING by Councilman Tehassi Hill III. ADOPT THE AGENDA (00:03:22) Motion by Lisa Summers to adopt the agenda with the following change [delete item 16.D.02. Accept transition team update re: Continuation of additional duties compensation for Division Director of Land Management, as this item will added to the April 27, 2016, regular Business Committee agenda], seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 1 of 12 Page 20 of 225 DRAFT IV. OATHS OF OFFICE (No Requested Action) V. MINUTES (00:07:43) A. Approve March 30, 2016, regular meeting minutes Sponsor: Lisa Summers, Tribal Secretary Motion by Melinda J. Danforth to approve the March 30, 2016, regular meeting minutes with the following changes [delete Tribal Treasurer Trish King from being listed as “Present” under Regular Session attendance list; and add further clarification on time stamps with dates], seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster VI. RESOLUTIONS (00:11:37) A. Adopt resolution titled Revising the Standard Oath for Elected and Appointed Positions Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to adopt resolution 04-13-16-A Revising the Standard Oath for Elected and Appointed Positions, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster VII. APPOINTMENTS (00:17:30) A. Appoint Marena A. Bridges to the Oneida Library Board Sponsor: Tina Danforth, Tribal Chairwoman Motion by Lisa Summers to appoint Marena A. Bridges to the Oneida Library Board, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster B. Appoint Janice McLester, Candace House, Blanche Mary Adams, and Sandra Skenandore to the Anna John Residential Centered Care Community Board Sponsor: Tina Danforth, Tribal Chairwoman Motion by David Jordan to appoint Janice McLester, Candace House, Blanche Mary Adams, and Sandra Skenandore to the Anna John Residential Centered Care Community Board, seconded by Melinda J. Danforth. Motion carried with two abstentions: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens Abstained: Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 2 of 12 Page 21 of 225 DRAFT VIII. STANDING COMMITTEES (00:19:13) A. Legislative Operating Committee Sponsor: Councilman Brandon Stevens, Chair 1. Accept March 22, 2016, Legislative Operating Committee meeting minutes Motion by Melinda J. Danforth to accept the March 22, 2016, Legislative Operating Committee meeting minutes, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster B. Finance Committee Sponsor: Tribal Treasurer Trish King, Chair 1. Approve April 4, 2016, Finance Committee meeting minutes Motion by David Jordan to approve the April 4, 2016, Finance Committee meeting minutes, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster C. Community Development & Planning Committee Sponsor: Tribal Vice-Chairwoman Melinda J. Danforth, Chair 1. Accept Community Development & Planning Committee FY ’16 1st quarter report EXCERPT FROM MARCH 30, 2016: Motion by Fawn Billie to defer the Community Development & Planning Committee FY ’16 1st quarter report to the April 13, 2016, regular Business Committee meeting, seconded by Tehassi Hill. Motion carried unanimously. Motion by David Jordan to accept the Community Development & Planning Committee FY ’16 1st quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster D. Quality of Life Committee (No Requested Action) Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 3 of 12 Page 22 of 225 DRAFT IX. GENERAL TRIBAL COUNCIL (00:20:40) Treasurer Trish King departs at 9:33 a.m. A. Enter E-poll results into the record for the approval to move the John Powless and Yvonne Metivier petitions, both regarding per capita payments, to the June 13, 2016, Special General Tribal Council meeting and cancel the May 23, 2016, Special General Tribal Council meeting date that was approved for these two items Sponsor: Lisa Summers, Tribal Secretary Motion by Lisa Summers to enter the E-poll results into the record for the approval to move the John Powless and Yvonne Metivier petitions, both regarding per capita payments, to the June 13, 2016, Special General Tribal Council meeting and cancel the May 23, 2016, Special General Tribal Council meeting date that was approved for these two items, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Trish King X. STANDING ITEMS (No Requested Action) XI. UNFINISHED BUSINESS (No Requested Action) XII. TABLED BUSINESS (No Requested Action) XIII. NEW BUSINESS (00:42:26) A. Approve request to post one (1) vacancy on the Oneida Personnel Commission Sponsor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to approve the request to post one (1) vacancy on the Oneida Personnel Commission, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Trish King Treasurer Trish King returns at 9:45 a.m. Secretary Lisa Summers departs at 9:49 a.m. Secretary Lisa Summers returns at 9:52 a.m. B. Approve Concept Paper for CIP # 16-006 and CIP # 16-007 Main & Mason St. Casino Exterior Enhancement Sponsor: Louise Cornelius, Gaming General Manager Motion by Jennifer Webster to approve the Concept Paper for CIP # 16-006 and CIP # 16-007 Main & Mason St. Casino Exterior Enhancement, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 4 of 12 Page 23 of 225 DRAFT Vice-Chairwoman Melinda J. Danforth departs at 9:56 a.m. Councilman Tehassi Hill departs at 10:04 a.m. Councilman Tehassi Hill returns at 10:08 a.m. Vice-Chairwoman Melinda J. Danforth returns at 10:20 a.m. C. Approve five (5) requests regarding proposed Compensation Plans and wage/salary increases Sponsor: Trish King, Tribal Treasurer Motion by Lisa Summers to accept the Compensation Plan proposal as information and to forward the item to the Law and Finance Offices for analyses to be brought back to the Business Committee, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by Trish King to request the legal and financial analyses be brought back to the April 27 2016, regular Business Committee meeting and that we ask for an option to be prepared that would provide a dollar amount for increases versus a percentage, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster D. Approve three (3) requests regarding the proposed schedule for the second regular Business Committee meeting in April 2016 Sponsor: Lisa Summers, Tribal Secretary Motion by Jennifer Webster to cancel executive discussion meeting scheduled for Monday, April 25, 2016; to hold executive discussion as part of the regularly scheduled Business Committee meeting on Wednesday, April 27, 2016; and to schedule Thursday, April 28, 2016, as a tentative Business Committee meeting continuation date, in the event additional meeting time is needed, seconded by David Jordan. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster XIV. TRAVEL A. TRAVEL REPORTS (1:58:40) 1. Accept travel report – Treasurer Trish King and Councilwoman Jennifer Webster – National Reservation Economic Summit (RES) – Las Vegas, NV – March 20-24, 2016 Motion by David Jordan to accept the travel report – Treasurer Trish King and Councilwoman Jennifer Webster – National Reservation Economic Summit (RES) – Las Vegas, NV – March 20-24, 2016, seconded by Brandon Stevens. Motion carried with two abstentions: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Brandon Stevens, Lisa Summers Abstained: Trish King, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 5 of 12 Page 24 of 225 DRAFT 2. Accept travel report – Councilman Tehassi Hill – National Congress of American Indians (NCAI) 2016 Executive Council Winter Session – Washington D.C. – February 22-25, 2016 Motion by David Jordan to accept the travel report – Councilman Tehassi Hill – National Congress of American Indians (NCAI) 2016 Executive Council Winter Session – Washington D.C. – February 22-25, 2016, seconded by Lisa Summers. Motion carried with one abstention: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Tehassi Hill 3. Accept travel report – Councilman Tehassi Hill – National Indian Gaming Association (NIGA) 2016 Tradeshow & Convention – Phoenix, AZ – March 13-17, 2016 Motion by Lisa Summers to accept the travel report – Councilman Tehassi Hill – National Indian Gaming Association (NIGA) 2016 Tradeshow & Convention – Phoenix, AZ – March 13-17, 2016, seconded by Jennifer Webster. Motion carried with one abstention: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Tehassi Hill 4. Accept travel report – Secretary Lisa Summers and Councilwoman Fawn Billie – PL280 Training – Ho-Chunk/Baraboo, WI – March 8-10, 2016 Motion by David Jordan to accept the travel report – Secretary Lisa Summers and Councilwoman Fawn Billie – PL280 Training – Ho-Chunk/Baraboo, WI – March 8-10, 2016, seconded by Trish King. Motion carried with two abstentions: Ayes: Melinda J. Danforth, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Fawn Billie, Lisa Summers B. TRAVEL REQUESTS (2:07:32) Councilman David Jordan departs at 11:07 a.m. Councilman David Jordan returns 11:11 a.m. 1. Approve travel request in accordance Travel & Expense Policy – Up to thirteen (13) Oneida Gaming Commission employees – Wisconsin Gaming Regulators Association (WGRA) Summer 2016 Conference – St. Croix/Danbury, WI – June 15-17, 2016 Sponsor: Brandon Stevens, Councilman Motion by Lisa Summers to approve the travel request in accordance with the Travel & Expense Policy – Up to thirteen (13) Oneida Gaming Commission employees – Wisconsin Gaming Regulators Association (WGRA) Summer 2016 Conference – St. Croix/Danbury, WI – June 15-17, 2016, seconded by Brandon Stevens. Motion carried with one opposed and one abstention: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers Opposed: Jennifer Webster Abstained: Melinda J. Danforth Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 6 of 12 Page 25 of 225 DRAFT 2. Approve travel request in accordance with the Travel & Expense Policy – Up to eight (8) Comprehensive Health Division employees – Share the Care 2016 Cancer Conference – Ho Chunk/Wisconsin Dells, WI – May 17-18, 2016 Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations Motion by Lisa Summers to approve the travel request in accordance with the Travel & Expense Policy – Up to eight (8) Comprehensive Health Division employees – Share the Care 2016 Cancer Conference – Ho Chunk/Wisconsin Dells, WI – May 17-18, 2016, seconded by Tehassi Hill. Motion carried with one abstention: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Melinda J. Danforth 3. Approve travel request – Secretary Lisa Summers – Tribal Consultations and Great Lakes Inter-tribal Council (GLITC) meeting – Red Cliff/Bayfield, WI – May 9-12, 2016 Motion by David Jordan to approve the travel request – Secretary Lisa Summers – Tribal Consultations and Great Lakes Inter-tribal Council (GLITC) meeting – Red Cliff/Bayfield, WI – May 9-12, 2016, seconded by Fawn Billie. Motion carried with one abstention: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Jennifer Webster Abstained: Lisa Summers Motion by Lisa Summers to recess at 11:52 a.m. until 1:30 p.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Meeting called to order by Chairwoman Tina Danforth at 1:30 p.m. Vice-Chairwoman Melinda J. Danforth, Treasurer Trish King, and Councilman Brandon Stevens not present. Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 7 of 12 Page 26 of 225 DRAFT XV. REPORTS (2:53:30) (This section of the agenda is scheduled to begin at 1:30 p.m.) Motion by Fawn Billie to move the Anna John Residential Centered Care Community Board FY ’16 2nd quarter report to the beginning of the Reports section, seconded by David Jordan. Motion carried unanimously: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Lisa Summers, Jennifer Webster Not Present: Melinda J. Danforth, Trish King, Brandon Stevens Vice-Chairwoman Melinda J. Danforth and Treasurer Trish King arrive at 1:31 p.m. Councilman Brandon Stevens arrives at 1:32 p.m. A. OPERATIONAL REPORTS Councilman Tehassi Hill departs at 1:48 p.m. 1. Accept Development Division FY ’16 2nd quarter report Sponsor: James Petitjean, Interim Assistant Division Director/Development; Jacque Boyle, Interim Assistant Division Director/Operations; Scott Cottrell, Utilities Manager Motion by Jennifer Webster to accept the Development Division FY ’16 2nd quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill Councilman Tehassi Hill returns at 1:52 p.m. 2. Accept Environmental Health & Safety Division FY ’16 2nd quarter report Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety Motion by Lisa Summers to accept the Environmental Health & Safety Division FY ’16 2nd quarter report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster 3. Accept Division of Land Management FY ’16 2nd quarter report Sponsor: Patrick Pelky, Division Director/Land Management Motion by Lisa Summers to accept the Division of Land Management FY ’16 2nd quarter report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster B. CORPORATE REPORTS (No Requested Action) Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 8 of 12 Page 27 of 225 DRAFT C. BOARDS, COMMITTEES, AND COMMISSIONS 1. Accept Land Commission FY ’16 1st quarter report Chair: Liaison: Rae Skenandore Tehassi Hill, Councilman EXCERPT FROM MARCH 30, 2016: Motion by Melinda J. Danforth to table the Land Commission FY ’16 1st quarter report until a Land Commissioner can be present, seconded by Lisa Summers. Motion carried unanimously. Motion by Lisa Summers to accept the Land Commission FY ’16 1st quarter report and to ask the Land Commission send written correspondence as to why they are not attending to represent their report, seconded by Trish King. Motion withdrawn. Motion by Lisa Summers to take this item from the table, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by Lisa Summers to accept the Land Commission FY ’16 1st quarter report and to ask the Land Commission to submit something in writing that indicates why they haven’t attended to represent their report, seconded by Trish King. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by Lisa Summers to send the Comprehensive Policy Governing Boards, Committees and Commissions section 8-4(d) to the Legislative Operating Committee to bring back a recommendation on how to clarify reporting requirements for Boards, Committees, and Commissions, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster 2. Accept Anna John Residential Centered Care Community Board FY ’16 2nd quarter report Member: Liaison: Patricia Moore Melinda J. Danforth, Tribal Vice-Chairwoman Motion by Jennifer Webster to accept the Anna John Residential Centered Care Community Board FY ’16 2nd quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster 3. Accept Oneida Nation Arts Board FY ’16 2nd quarter report Chair Elect: Dawn Walschinski Liaison: Jennifer Webster, Councilwoman Motion by David Jordan to accept the Oneida Nation Arts Board FY ’16 2nd quarter report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 9 of 12 Page 28 of 225 DRAFT XVI. EXECUTIVE SESSION A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel Motion by Melinda J. Danforth to accept the Chief Counsel report, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster B. STANDING ITEMS 1. Land Claims Strategy (No Requested Action) 2. Oneida Golf Enterprise – Ladies Professional Golf Association (No Requested Action) C. AUDIT COMMITTEE (No Requested Action) D. UNFINISHED BUSINESS 1. Review Print Shop – Mail Center Operational plan (9:00 a.m.-9:30 a.m.) Sponsor: Joanie Buckley, Division Director/Internal Services Division EXCERPT FROM MARCH 30, 2016: No formal action was taken on this item. EXCERPT FROM DECEMBER 9, 2015: (1) Motion by David Jordan to accept the report, seconded by Fawn Billie. Motion carried unanimously. (2) Motion by Lisa Summers to require the next update be brought back to the March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM SEPTEMBER 23, 2015: Motion by Brandon Stevens to accept the update as information, seconded by Fawn Billie. Motion carried unanimously. EXCERPT FROM SEPTEMBER 9, 2015: (1) Motion by Jennifer Webster to accept this item as information, seconded by Lisa Summers. Motion carried unanimously. (2) Amendment to the main motion by Melinda J. Danforth to request the Internal Services Director bring back the assessment to the Business Committee in three months, seconded by Lisa Summers. Motion carried unanimously. Motion by Fawn Billie to accept the Print Shop – Mail Center Operational plan as information and to request an update for the July 13, 2016, regular Business Committee meeting, seconded by Melinda J. Danforth. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster 2. Accept transition team update re: Continuation of additional duties compensation for Division Director of Land Management (1:30 p.m.-2:00 p.m.) Sponsor: Melinda J. Danforth, Tribal Vice-Chairwoman EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to approve the continuation of additional duties compensation for Division Director of Land Management until June 31, 2016, seconded by Tehassi Hill. Motion carried unanimously. EXCERPT FROM DECEMBER 9, 2015: (1) Motion by Lisa Summers to extend the recommended additional duties compensation up to three (3) months, seconded by David Jordan. Motion carried unanimously. (2) Motion by Lisa Summers to approve the implementation of the approved Comprehensive Housing Concept and to defer item to the next Business Committee work meeting for the coordination of a team to begin working on a Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 10 of 12 Page 29 of 225 DRAFT transition and implementation plan, seconded by Tehassi Hill. Motion carried unanimously. (3) Motion by Lisa Summers to request the new transition team provide an update at the March 23, 2016, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. Item deleted at the adoption of the agenda. 3. Approve limited waiver of sovereign immunity – BDO Consulting – Contract # 20160279 Sponsor: Patrick Pelky, Division Director/Environmental Health & Safety Division EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to defer the request to approve a limited waiver of sovereign immunity – BDO Consulting – Contract # 2016-0279 to the April 13, 2016, regular Business Committee meeting and to request Finance bring back suggested solutions on the issues raised today, seconded by Fawn Billie. Motion carried unanimously. Motion by Tehassi Hill to approve the limited waiver of sovereign immunity – BDO Consulting – Contract # 2016-0279, seconded by Brandon Stevens. Motion carried with one abstention: Ayes: Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Melinda J. Danforth 4. Review February 2016 Treasurer’s Report and determine appropriate next steps Sponsor: Lisa Summers, Tribal Secretary EXCERPT FROM MARCH 30, 2016: Motion by Lisa Summers to defer reviewing the February 2016 Treasurer’s Report to the April 13, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. Motion by Melinda J. Danforth to accept item as information, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by Lisa Summers to direct the Tribal Secretary’s Office to communicate with Direct Reports and Boards, Committees, and Commissions on including the revised financial statements in their quarterly reports, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster E. TABLED BUSINESS (No Requested Action) F. NEW BUSINESS 1. Review Concern # 2016-CC-02 and determine appropriate next steps Sponsor: Lisa Summers, Tribal Secretary Motion by Melinda J. Danforth to accept Concern # 2016-CC-02 and forward the complaint to the appropriate Supervisor, seconded by Lisa Summers. Motion carried with one abstention: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Lisa Summers, Jennifer Webster Abstained: Brandon Stevens Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 11 of 12 Page 30 of 225 DRAFT 2. Review Surveillance System Replacement Project information and determine appropriate next steps with Gaming Commission, Gaming, Retail, and Finance Sponsor: Lisa Summers, Tribal Secretary (2:00p.m.-2:45 p.m.) Motion by Lisa Summers to request that the team working on this item meet and collaborate on how to proceed and bring back this item to the April 27, 2016, regular Business Committee meeting for an update, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by Lisa Summers to defer a policy development on this issue to the Internal Services/MIS Department to bring back a recommendation on a transition plan which moves the Nation towards a longterm systems alignment and for this draft plan to be brought back to the July 13, 2016, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Motion by David Jordan to request all the teams that were to be brought together and put under one team for a RFP to be vetted out and be transparent, seconded by Lisa Summers. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster 3. Approve limited waiver of sovereign immunity – Tyco Integrated Security – Contract # 2016-0007 (9:30 a.m.-10:00 a.m.) Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations Motion by Lisa Summers to approve the limited waiver of sovereign immunity – Tyco Integrated Security – Contract # 2016-0007, seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster XVII. ADJOURN Motion by Lisa Summers to adjourn at 2:46 p.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Melinda J. Danforth, Fawn Billie, Tehassi Hill, David Jordan, Trish King, Brandon Stevens, Lisa Summers, Jennifer Webster Minutes prepared by Heather Heuer, Information Management Specialist Minutes approved as presented/corrected on ____________. _________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes DRAFT of April 13, 2016 Page 12 of 12 Page 31 of 225 James Petitjean, Interim Assistant Div. Dir./Development Submitted by: Colleen Cottrell, Admin. Services Manager/Development Page 32 of 225 Page 33 of 225 Oneida Nation BC Resolution # __-__-__-_ Resolution Approving a Government to Government Agreement for Tribal Transportation Funding and TTP Referenced Funding Agreements (RFA) Fiscal Year 2016 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, transportation plays an integral role in serving local infrastructure and community needs; and WHEREAS, the Oneida Business Committee established a Government to Government Agreement to provide Tribal Transportation related funding including planning, construction and maintenance with the Bureau of Indian Affairs (Bureau); and WHEREAS, the Bureau and the Oneida Business Committee desire to continue the Government-toGovernment Agreement (Agreement) and associated Referenced Funding Agreements to provide the Tribal Transportation related funding. NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee hereby approves the Government to Government Agreement and associated Referenced Funding Agreements for Tribal Transportation funding for Fiscal Year 2016 and future years until this approval is rescinded; and BE IT FINALLY RESOLVED, that the Oneida Business Committee supports and adopts the 2016 TTP referenced funding agreement and government to government agreement for tribal transportation funding. Page 34 of 225 Page 35 of 225 Page 36 of 225 Page 37 of 225 Page 38 of 225 Page 39 of 225 Page 40 of 225 Page 41 of 225 Page 42 of 225 Page 43 of 225 Page 44 of 225 Page 45 of 225 Page 46 of 225 Page 47 of 225 Page 48 of 225 Page 49 of 225 Page 50 of 225 Page 51 of 225 Page 52 of 225 Page 53 of 225 Page 54 of 225 Page 55 of 225 Page 56 of 225 Page 57 of 225 Page 58 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Consider approving the attached emergency amendments to the Election Law which would allow 18 yr olds to vote in the May 7, 2016 caucus. 3. Supporting Materials Report Resolution Contract Other: 1. Memo 3. Redline Draft with analysis 2. Resolution and SOE 4. Clean Draft with analysis Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Melinda Danforth, Vice Chairwoman Your Name, Title / Dept. or Tribal Member Additional Requestor: Constitutional Amendments Implementation Team Name, Title / Dept. Additional Requestor: Submitted by: Krystal John, Staff Attorney/Legislative Reference Office Name, Title / Dept. Page 1 of 2 Page 59 of 225 Page 60 of 225 Oneida Nation BC Resolution __-__-__-_ Election Law Emergency Amendments WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, on May 2, 2015, the Oneida Tribal membership voted at the Secretarial Election to amend Section 2 of Article III of the Oneida Tribal Constitution to change the age of a qualified voter from twenty-one (21) and over to eighteen (18) and over; and WHEREAS, on June 16, 2015 the United States Department of Interior, Bureau of Indian Affairs approved by certification the amendment to Section 2 of Article III of the Oneida Tribal Constitution to change the age of a qualified voter from twenty-one (21) and over to eighteen (18) and over; and WHEREAS, in July 2015, a tribal member filed an appeal to the Interior Board of Indian Appeals which suspended the certification and implementation; and WHEREAS, on February 11, 2016 the Interior Board of Indian Appeals denied the tribal member’s appeal and upheld the Bureau of Indian Affairs certification of all the constitutional amendments; and WHEREAS, on February 24, 2016 the Oneida Business Committee formally acknowledged receipt of the Interior Board of Indian Appeals decision and directed the Constitutional Amendments Implementation Team to begin implementation of the constitutional amendments; and WHEREAS, the Legislative Procedures Act authorizes the Oneida Business Committee to enact legislation on an emergency basis; and WHEREAS, emergency adoption of this amendment to the Election Law is necessary for the preservation of the public health, safety, or general welfare of the reservation population to ensure compliance with recent actions taken by the Tribal membership; and observance of the adoption requirements under the Legislative Procedures Act for passage of laws and policies would be contrary to public interest. NOW THEREFORE BE IT RESOLVED, that the attached emergency amendments to the Election Law shall take effect immediately. Page 61 of 225 Page 62 of 225 Page 63 of 225 Chapter 2 ONEIDA ELECTION LAW Ona=k@= Tho Ni= Y%t Tsi> Kayanl^hsla People of the Standing Stone how it is we will appoint them the kind of laws we have Analysis by the Legislative Reference Office Title Requester Reason for Request Purpose Authorized/ Affected Entities Related Legislation Enforcement & Due Process The Election Law (the Law) Constitutional Amendments Michelle Mays/ Taniquelle Drafter Analyst Implementation Team Krystal L. John Thurner To implement the Constitutional amendments approved by the Oneida membership through the May 2, 2015 Secretarial Election. The Law governs the Oneida Nation’s election process. Election Board Oneida Nation boards, committees and commissions that set a minimum age requirement in their by-laws may want to consider whether to lower those minimum age requirements accordingly. N/A The proposed amendments to the Election Law (the Law) are made to reflect one of the Oneida Constitutional amendments passed at the May 2, 2015 Secretarial Election, which lowered the minimum voting age for Tribal elections from 21 years old to 18 years old. Currently, the Election Law defines “qualified voters” as persons who are at least 21 years old, which conflicts with the amended Oneida Constitution. The proposed amendments change the definition for a “qualified voter,” to mean enrolled Tribal members who are at least 18 years old, instead of those who are at least 21 years old. [2.3-18 and 2.8-1] Additional Changes The Constitutional Amendments also changed the official name of the tribe to “Oneida Nation.” Throughout the Law, various references to the “Tribe” are changed to instead refer to the “Nation,” and a definition for “Nation” is added. [2.3-15] Various references to the “Enrollment Department” are changed to refer to the “Trust Enrollment Department,” and section 2.2 is updated to incorporate the language requirements set out in the Legislative Procedures Act. Other These proposed amendments are being submitted for emergency adoption in order to become effective prior to a Tribal caucus scheduled to be held on May 7, 2016. Section 16.9-5 of the Legislative Procedures Act (LPA) authorizes the OBC to temporarily enact an emergency law where necessary for the immediate preservation of the public health, safety or general welfare of the reservation population, when it is required sooner than would be possible through the standard legislative process. If adopted on an emergency basis, these amendments will become effective immediately and remain in effect for up to six months, with a possibility of a one-time extension of up to an additional six months. [LPA 16.95(b)] Emergency amendments to the Election Law to lower the voting age to 18 were adopted on June 28, 2015; however those amendments expired after six months. A public meeting is not required for emergency legislation. Page 64 of 225 Page 65 of 225 Page 66 of 225 Page 67 of 225 Page 68 of 225 Page 69 of 225 Page 70 of 225 Page 71 of 225 Page 72 of 225 Page 73 of 225 Page 74 of 225 Page 75 of 225 Page 76 of 225 Page 77 of 225 Page 78 of 225 Page 79 of 225 Page 80 of 225 Page 81 of 225 Page 82 of 225 Page 83 of 225 Page 84 of 225 Page 85 of 225 Page 86 of 225 Page 87 of 225 Page 88 of 225 Page 89 of 225 Page 90 of 225 Page 91 of 225 Page 92 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the April 6, 2016 LOC Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor: Submitted by: Doug McIntyre, Staff Attorney/Legislative Reference Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Page 93 of 225 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The purpose of this request is to ask the OBC to accept the attached LOC meeting minutes. In accordance with the LOC Bylaws, all minutes shall be submitted to the Tribal Secretary's Office within 30 calendar days after approval by the LOC [See LOC Bylaws, 4-2(a)]. Action Requested: Accept the LOC meeting minutes of April 6, 2016. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 94 of 225 Oneida Nation Legislative Reference Office P.O. Box 365 Oneida, WI 54155 (920) 869-4376 (800) 236-2214 http://oneida-nsn.gov/LOC Committee Members Brandon Stevens, Chairperson Tehassi Hill, Vice Chairperson Fawn Billie, Councilmember David P. Jordan, Councilmember Jennifer Webster, Councilmember LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center April 6, 2016 9:00 a.m. Present: Jennifer Webster, Tehassi Hill, and David P. Jordan Excused: Brandon Stevens, Fawn Billie Others Present: Taniquelle Thurner, Krystal John, Douglass McIntyre, Maureen Perkins, Rae Skenandore, Danelle Wilson, Bonnie Pigman, Dianne McLester-Heim, Ed Delgado, Rebecca Webster and Rhiannon Metoxen I. Call to Order and Approval of the Agenda Tehassi Hill called the April 6, 2016 Legislative Operating Committee meeting to order at 9:01 a.m. Motion by David P. Jordan to adopt the agenda with moving the Leasing Law to be the first item; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be approved 1. March 22, 2016 LOC Meeting Minutes Motion by David P. Jordan to approve the March 22, 2016 LOC meeting minutes; seconded by Jennifer Webster. Motion carried. III. Current Business 1. Back Pay Law Amendments (31:00-31:27) Motion by David P. Jordan to prepare the Back Pay Law Amendments for a public meeting scheduled May 5, 2016; seconded by Jennifer Webster. Motion carried unanimously. 2. Marriage Law Amendments (31:30-34:05) Motion by Jennifer Webster to defer the review of the Marriage Law Amendments public comments to a work meeting to be scheduled; seconded by David P. Jordan. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of April 6, 2016 Page 1 of 2 Page 95 of 225 3. Per Capita Law Amendments (34:06-34:35) Motion by Jennifer Webster to prepare the Per Capita Law Amendments for a public meeting to be held on May 19, 2016; seconded by David P. Jordan. Motion carried unanimously. 4. Leasing Law Amendments (2:29-30:55) Motion by David P. Jordan to accept the update and defer the Leasing Law Amendments back to the Legislative Reference Office with the noted changes to make section 65.6-5 more clear and remove “document” in section 65.8-1 and prepare for a public meeting to be held on May 19, 2016; seconded by Jennifer Webster. Motion carried unanimously. Motion by David P. Jordan to have the legislative analysis updated based on the discussion at the meeting, be included in the public meeting packet; seconded by Jennifer Webster. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Updates VII. Executive Session VIII. Recess/Adjourn Motion by David P. Jordan to adjourn the April 6, 2016 Legislative Operating Committee meeting at 9:34 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of April 6, 2016 Page 2 of 2 Page 96 of 225 Page 97 of 225 Page 98 of 225 ONEI D A FI N ANCE COM M I TTEE April 18, 2016 – 9:00 A.M. Business Committee Executive Conference Room REGULAR MEETING MINUTES – DRAFT Members Present: Patricia King, Treasurer/FC Chair Patrick Stensloff, Purchasing Director Jennifer Webster, BC Council Member Wesley Martin, Jr., Community Elder Member Excused: Larry Barton, CFO/FC Vice-Chair, David Jordan, BC Council Member and Chad Fuss, Gaming AGM/FC Alternate Others Present: Daniel Habeck, Racquel Hill, Apache Danforth and Denise Vigue, FC recording secretary I. Call to Order: The meeting was called to order by the FC Chair at 10:04 A.M. II. Approval of Agenda: APRIL 18, 2016 Motion by Wesley Martin, Jr. to approve the Finance Committee agenda for April 18, 2016. Seconded by Jennifer Webster. Motion carried unanimously. III. Approval of Minutes: APRIL 4, 2016 (Approved via E-Poll on 4/5/16): Motion by Wesley Martin, Jr. to ratify the FC E-Poll action of April 5, 2015 approving the Finance Committee meeting minutes of April 4, 2015. Seconded by Patrick Stensloff. Motion carried unanimously. IV. Approval of FC Special E-Poll: April 7, 2016 RE: Creative Sign: Motion by Jennifer Webster to ratify the FC Special E-Poll action of April 7, 2015 regarding the approval of Creative Sign. Seconded by Patrick Stensloff. Motion carried unanimously. V. Tabled Business: No tabled business VI. Capital Expenditures: See items 2-6 under New Business. VII. New Business: 1. The Karma Group-Branding Initiative Nathan King, Intergovernmental Affairs & Communication Racquel Hill was present to discuss this item. This three-year contract was approved by the Finance Committee last year; it is on the agenda to approve payment for year two of the three year contract; this year the deliverables consist of presenting a consistent tribal logo that will be sent out internally; this will also be important for advertising of the upcoming LPGA tournament. Wes noted the branding initiative was presented at ONCOA and was greatly received. Motion by Wesley Martin, Jr. to approve the Karma Group-Branding Initiative payment for year two of a three year contract in the amount of $106,000 noting Legislative Affairs Office will send the needed documents to Purchasing. Seconded by Patrick Stensloff. Motion carried unanimously. Page 1 of 3 DRAFT - Finance Committee Meeting Minutes of April 18, 2016 Page 99 of 225 2. US Venture-Petroleum Equip-Tr Ctr. Amount: $158,509. Daniel Habeck, Retail Enterprise Daniel Habeck was present to discuss these gas dispenser capital expenditure requests. The machines and Point-of-Sales equipment are needed to be able to accept the new industry-wide EMV credit cards; on this and request #4 they need to replace the whole dispensers as the ones now will become obsolete and manufacturer will not be updating the technology; Larson and Westwind will only need the small computer control units and E&EE will get a new circuit computer board only; this latter will be the only one that will not be connected to the new Oncore System but will be at a future date; the 54 One Stop when open will already have the new dispensers. There was a discussion about the technological updates nationwide and the legal reviews for these requests. Motion by Jennifer Webster to approve the Capital Expenditure requests for US VenturePetroleum Equipment for items #2 through #6 for the 5 different One Stops in the amounts indicated. Seconded by Patrick Stensloff. Motion carried unanimously. 3. US Venture-Petroleum Equip-Larson OS Amount: $13,500. 4. US Venture-Petroleum Equip-Packerland OS Amount: $158,509. 5. US Venture-Petroleum Equip-Westwind OS Amount: $13,500. 6. US Venture-Petroleum Equip-E&EE OS Amount: $19,360. - See motion in NB #2 for NB #3 through #6. VIII. Finance Committee - Initiative Oversite: The Kick-Off meeting has been scheduled for May 2, 2016 from 9:00 – 10:00 A.M. IX. Donation Requests and /or Reports: 1. FY16 Q1 & Q2 Donation Line Update Report Denise Vigue, Finance Motion by Jennifer Webster to accept the Donation Line Update Report for the first two quarters for FY2016. Seconded by Patrick Stensloff. Motion carried unanimously. 2. DONA Report: Oneida Longhouse (FY15) Submitted by: Apache Danforth Apache Danforth was present to discuss this follow-up report from the Longhouse for funds received in FY2015; the bathrooms are compete and there is running water; they have propane for the furnace and are working on obtaining Insurance; the people have also been doing fundraisers throughout last and this year; it was noted by the FC that now that this report has been received the Longhouse can now apply for a Donation in FY2016; the new packets for requests will be sent. Motion by Wesley Martin, Jr. to accept the required Follow-Up Report from the Oneida Longhouse for Donation funds received in FY 2015. Seconded by Jennifer Webster. Motion carried unanimously. 3. DONA Report: Holy Apostles Church Submitted by: Abby Webster Motion by Wesley Martin, Jr. to accept the required Follow-Up Report from the Holy Apostles Church for Donation funds received in FY 2016. Seconded by Patrick Stensloff. Motion carried unanimously. Page 2 of 3 DRAFT - Finance Committee Meeting Minutes of April 18, 2016 Page 100 of 225 4. DONA Report: LLS – Wellsprings Submitted by: Jane Jordan Wes wanted to note that the Lutheran Church has worked for many years helping with adoptions and services such as this one for women; they are very important to the community. Motion by Wesley Martin, Jr. to accept the required Follow-Up Report from the LLSWellsprings Program for Donation funds received in FY 2016. Seconded by Jennifer Webster. Motion carried unanimously. X. Executive Session: No items submitted XI. Follow Up: No follow up XII. FYI and/or Thank You: 1. FYI: Aristocrat (12) Lightning Link Games-No Purchase David Emerson, Gaming Slots Motion by Jennifer Webster to accept the Aristocrat (2) Slot Lightning Link games information as FYI. Seconded by Patrick Stensloff. Motion carried unanimously. 2. FYI: Bally (5) AHICCC, Alpha Wave-No Purchase David Emerson, Gaming Slots Motion by Jennifer Webster to accept as FYI the Bally (5) Slot AHICCC, Alpha Wave games information as FYI. Seconded by Patrick Stensloff. Motion carried unanimously. XIII. Adjourn: Motion by Wesley Martin, Jr. to adjourn. Seconded by Jennifer Webster. Motion carried unanimously. The meeting ended at 10:32 A.M. The next Finance Committee meeting is scheduled for Monday, May 2, 2016 at 10:00 A.M. in the BC Executive Conference Room with the Special Financial Initiative meeting starting at 9:00 A.M. Minutes taken and transcribed by: Denise Vigue, Executive Assistant in Finance & Finance Committee Recording Secretary Finance Committee- E-Poll Minutes Approval Date: April 18, 2016 Oneida Business Committee- FC Minutes- Approval Date: Page 3 of 3 DRAFT - Finance Committee Meeting Minutes of April 18, 2016 Page 101 of 225 Oneida Nation P.O. Box 365 Oneida, WI 54155 MEMORANDUM TO: Finance Committee CC: Business Committee FR: Denise Vigue, Executive Assistant DT: April 18, 2016 RE: E-Poll Results of: FC Meeting Minutes of April 18, 2016 An E-Poll vote of the Finance Committee was conducted to approve the April 18, 2016 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 3 YES votes from Patrick Stensloff, Jennifer Webster and Wesley Martin, Jr. to approve the April. 18, 2016 Finance Committee Meeting Minutes. The minutes will be placed on the next BC agenda of April 27, 2016 for approval and the next Finance Committee agenda of May 2, 2016 to ratify this E-Poll action. Yaw⩑ko _________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org IX. GENERAL TRIBAL COUNCIL A. Accept as information the request from John Powless Jr. to withdraw petition regarding Per Capita Distribution Sponsor: Lisa Summers, Tribal Secretary B. Accept legislative progress report regarding Petitioner Michael Debraska-Special GTC meeting to establish a Health Care Board Sponsor: Lisa Summers, Tribal Secretary These agenda items contain information for Tribal Members only. Please visit the Business Committee Support Office on the second floor of the Norbert Hill Center with Tribal I.D. to obtain full packet materials. Materials may also be obtained after logging into the Tribal Members only portal at https://oneidansn.gov/members-only/gtc-portal/bc-meeting-materials-for-members-only/ For any questions, please call the Business Committee Support Office at (920)869-4364 or send an email to TribalSecretary@oneidanation.org. Thank you. Page 109 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Unfinished Business Accept as Information only Action - please describe: Accept update of Work Plan for Cemetery Improvements project #14-002. 3. Supporting Materials Report Resolution Contract Other: 1. Work Plan 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Council Member Primary Requestor/Submitter: James Petitjean, Interim Asst. Division Director/Development Your Name, Title / Dept. or Tribal Member Additional Requestor: Paul J. Witek, Senior Tribal Architect/ Engineering Dept. Name, Title / Dept. Additional Requestor: Fawn Cottrell, Contract Processor/ Engineering Dept. Name, Title / Dept. Page 1 of 2 Page 110 of 225 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: STANDING ITEM: Purpose: Follow-up to item XII.A from December 9, 2015 OBC Meeting for a update to Work Plan. Background: On December 9, 2015 the Business Committee approved a motion to request the Cemetery Improvement Project #14-002 Work Plan be a standing item on the second regular Business Committee meeting agenda of each month starting in January of 2016 for updates. Action Requesting: 1. Acceptance of Work Plan status update for Cemetery Improvements project #14-002. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 111 of 225 WORK PLAN Cemetery Improvements Project #14‐002 No. 1 2 3 Description Continue data readings from monitoring wells. Install additional monitoring wells. Hydrogeology Study (ground‐water study). 4/19/16 Notes 4 5 Additional drain tile installation. 6 Raise grades between existing plateaus. Task Coordinator Estimated Completion Date On‐going On‐going 12/16/15 Complete, issued 12/9/15; proposals received 12/16/15. 1/22/16 Complete. Status Monthly data readings. a. Collect data. CW&S Dept. Install monitoring wells at existing raised plateaus and on property to east. a. Draft and release Request For Proposals (RFP). b. Draft and award contract. Engineering Dept. Engineering Dept. c. Install monitoring wells Vendor 2/9/16 4 wells installed Feb. 8 & 9. Remaining 2 will be coordinated with Hydrogeology study. a. Identify budget source for study. Troy Parr 12/14/15 Transfer of funds from #07‐009 Building Demolitions was approved by Finance Committee 12/14/15. b. Draft and release Request For Proposals (RFP). c. Draft and award contract. Engineering Dept. Engineering Dept. d. Conduct study. GEI Fall 2016 e. Present Final Report to OBC Engineering Dept. / GEI Fall 2016 Waiting on completion of item 3.d. a. Include budget request in annual fiscal year CIP Budget request. Engineering Dept. T.B.D. Waiting on Hydrogeology Study results. Will estimate cost and include a request in FY2017. a. Define specific scope of work with Technical Team. Engineering Dept. T.B.D. Waiting on Hydrogeology Study results. b. Drain tile installation. CW&S Dept. T.B.D. Waiting on completion of item 5.a. a. Prepare Construction Documents to define scope of work and allow bidding of work. Vendor/ Engineering Dept. T.B.D. Waiting on Hydrogeology Study results. Request bids and award construction contract. Engineering Dept. T.B.D. Waiting on completion of item 6.a. The study will review previous reports, existing data from monitoring wells, data from new monitoring wells and provide verification/recommendations of plan of action to address groundwater concerns. Study duration is anticipated to be 6 months. Request funding for implementation. Tasks Funding will be requested through the CIP Budget and amounts will be based upon estimates included in the Hydrogeology Study. Contingent upon results of Hydrogeology Study. If study results confirm this is an appropriate action, work will commence as funding allows. Contingent upon results of Hydrogeology Study. If study results confirm this is an appropriate action, work will commence as funding allows. b. G:\ENG\Projects\14‐002 Cemetery\Misc\14‐002 Work Plan.docx 1 1/28/16 3/14/16 Issued 1/9/16; 4 proposals received and scored 1/28/16. GEI Consultants, Inc. approved, Notice to Proceed issued. Underway, Kick‐off meeting held on 4/4/16. Page 112 of 225 WORK PLAN Cemetery Improvements Project #14‐002 No. Description 4/19/16 Notes Tasks c. Construction G:\ENG\Projects\14‐002 Cemetery\Misc\14‐002 Work Plan.docx 2 Task Coordinator Estimated Completion Date Vendor T.B.D. Status Waiting on completion of item 6.b. Page 113 of 225 Page 114 of 225 Page 115 of 225 Page 116 of 225 Page 117 of 225 Page 118 of 225 Page 119 of 225 Page 120 of 225 Page 121 of 225 Page 122 of 225 Page 123 of 225 Page 124 of 225 Page 125 of 225 Page 126 of 225 Page 127 of 225 Page 128 of 225 Page 129 of 225 Page 130 of 225 Page 131 of 225 Page 132 of 225 Page 133 of 225 Page 134 of 225 Page 135 of 225 Page 136 of 225 Page 137 of 225 Page 138 of 225 Page 139 of 225 Page 140 of 225 Page 141 of 225 Page 142 of 225 Page 143 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 4 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: For Business Committee Information 3. Supporting Materials Report Resolution Contract Other: 1. Letter to Business Committee 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Tehassi Hill, Council Member Primary Requestor: Wilbert Rentmeester, OTIE Board Chairman Your Name, Title / Dept. or Tribal Member Additional Requestor: Submitted by: Heather Cotey, Corporate Administrator/OTIE Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Page 144 of 225 Page 145 of 225 x Legal Review Submitted by: Maureen Metoxen, Executive Assistant/Human Resources Dept. Page 146 of 225 Page 147 of 225 Page 148 of 225 Page 149 of 225 Page 150 of 225 Page 151 of 225 Page 152 of 225 Page 153 of 225 Page 154 of 225 Page 155 of 225 Page 156 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Request to post for one (1) vacancy on the Oneida Child Protective Board due to a resignation and finish the term until 5/27/19. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor: Kathleen M. Metoxen, Executive Tribal Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 157 of 225 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On March 24, 206 the Oneida Child Protective Board accepted the resignation of Beverly Skenandore. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 158 of 225 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 04 / 27 / 16 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Approve the 2016 Semi-annual report templates and correspondence 3. Supporting Materials Report Resolution Contract Other: 1. DRAFT correspondence 3. 2016 Annual Report 2. Four DRAFT templates 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Tribal Secretary Primary Requestor/Submitter: Lisa Liggins, Executive Assistant II Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Page 159 of 225 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The 2016 Semi-Annual Report templates need to be sent out to the organization. Attached are six items: 1) DRAFT correspondence 2) DRAFT template for Boards, Committee, and Commissions 3) DRAFT template for Departments reporting to Boards, Committees, or Commissions 4) DRAFT template for Direct Reports of the Business Committee 5) DRAFT template for Corporations The Tribal Secretary's Office has historically put these templates together. After feedback from the Committee, I am submitting them to the full Business Committee for input and approval to ensure all applicable information is included in the templates. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Page 160 of 225 ONEIDA NATION Office of the Tribal Secretary Location: N7210 Seminary Road Oneida, WI 54155 Mailing Address: P.O. Box 365 Oneida, WI 54155-0365 Phone: (920)869-2214 Fax: (920)869-4040 Memorandum To: Business Committee Direct Reports Boards, Committees, and Commissions Corporate Boards From: Lisa Summers, Tribal Secretary Date: April 27, 2016 Re: 2016 Semi-Annual Report Instructions The purpose of this correspondence is to provide you the following information regarding the 2016 General Tribal Council (GTC) Semi-Annual Report: 1. notice of deadline to submit information; 2. appropriate email address to submit information to; 3. the required report guidelines, and 4. 2016 applicable report template. Background Oneida’s Constitution requires annual and semi-annual reports be submitted to the GTC. The intent of these reports is to provide tribal members with information about the Nation’s achievements and how these achievements relate to the dollars spent in each area. The report template provided focuses on information snapshots applicable to your area and may include:  An update on up to three (3) strategic goals for FY ’16, o The strategic goals for FY’16 were submitted for the 2016 Annual Report. Excerpts are attached for your information.  An update, if any, to your members and titles,  Budget information, Page 1 of 2 Page 161 of 225 o Include amounts of tribal contribution, grants, and other sources o Total budget for FY ’16, Budget for FY ’16 as of 3/31/16, Expenditures for FY ’16 as of 3/31/16, and a brief explanation of any variance, positive or negative,  Stipend information, if any,  Contact information,  Additional information as required by GTC directive, as necessary, We will again be directing the membership to the website as a resource where quarterly reports submitted to the Oneida Business Committee (OBC) are available for viewing year-round. It is our intent that this strategy will meet three (3) needs: Constitutional reporting requirements, provide the detailed information requested by members year-round, and create efficiency for each of your areas by reducing duplicate reporting. Due Date The 2016 Semi-annual report information is due by: 4:30 p.m. on Wednesday, May 18, 2016 The report must be sent to the following email address: TribalSecretary@oneidanation.org Reports submitted after the due date and/or to the wrong email address may not be accepted, and are subject to OBC discretion whether or not to be included. Reports that are accepted after the deadline will be noted in the report to GTC. Pictures We appreciate your area providing the following; however, please note pictures will be used based on space available in the report.  Up to four (4) pictures reflecting your area’s activities,  Pictures must be high resolution/quality,  Please provide additional information as required by GTC directive as necessary, Your assistance and cooperation in achieving the identified deadline is greatly appreciated. If you have questions, please contact Lisa Liggins at 920-869-4434 or via email at lliggins@oneidanation.org. cc: Oneida Business Committee 2016 Semi-annual report file Page 2 of 2 Page 162 of 225 For Boards, Committees, and Commissions Note: If you have other required reporting that must be included in the FY‐2016 Senmi‐annual Report, please submit such reports along with this completed template. Thank you. Click here to enter the BCC name Purpose: Click here to enter the purpose of the BCC – from the BCC’s ByLaws BCC Members Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Click here to enter member name, Click here to enter member’s title Page 163 of 225 Budget Funding Sources for FY‐2016 TRIBAL CONTRIBUTION: Click here to enter % of budget funded by tribal contribution GRANTS: Click here to enter % of budget funded by grants OTHER SOURCES: Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Status as of 3/31/16 Total Budget: Click here to enter total budget for FY‐2016 Budget as of 3/31/16: Click here to enter budget as of 3/31 Expenditures as of 3/31/16: Click here to enter expenditures as of 3/31 Variance Explanation: Click here to enter a brief explanation of any variance, positive or negative – 50 words or less Stipends Regular Stipend Amount: Click here to enter the stipend amount per meeting – example: $50.00 per meeting For each month, ENTER TOTAL DOLLAR amount paid October 2015 November 2015 December 2015 January 2016 February 2016 March 2016 For each month, enter NUMBER of meetings, of each type. Regular Special/Emergency Hearings/Other Page 164 of 225 Update on up to Three (3) Strategic Goals for FY‐2016 Please refer to your Annual Report submission for FY‐2016 and provide an update on the Goals GOAL 1 Goal : Click here to enter a goal for FY‐2016 – Brief summary, 25 words or less Strategic Direction : Choose a Strategic Direction Practical Vision : Choose a Practical Vision Update on Goal: Click here to enter your update on Goal – short, less than 200 words. GOAL 2 Goal : Click here to enter a goal for FY‐2016 – Brief summary, 25 words or less Strategic Direction : Choose a Strategic Direction Practical Vision : Choose a Practical Vision Update on Goal: Click here to enter your update on Goal – short, less than 200 words. GOAL 3 Goal : Click here to enter a goal for FY‐2016 – Brief summary, 25 words or less Strategic Direction : Choose a Strategic Direction Practical Vision : Choose a Practical Vision Update on Goal: Click here to enter your update on Goal – short, less than 200 words. Page 165 of 225 Meetings Held every Click here to enter week number and weekday – example: 2nd Tuesday or 1st and 3rd Wednesday of the month. Meeting Location: Click here to enter meeting location and physical address – example: Skenandoah Complex – Conference Room A, 909 Packerland Dr., Green Bay, WI 54303 Meeting Time: Click here to enter meeting time – 5:00 p.m. Meetings are Choose an item. Contact MAIN CONTACT: Click here to enter Main Contact Name, MAIN CONTACT TITLE: Click here to Main Contact Title MAIN PHONE: Click here to enter Main Phone Number MAIN EMAIL: Click here to enter E‐Mail Address MAIN WEBSITE: Click here to enter website address – example: www.oneida‐nsn.gov/HigherEd Other Pictures that may be included in your section of the report Please provide only high resolution *.jpg images Page 166 of 225 Page 167 of 225 For Departments which report to a Board, Committee, or Commission Click here to enter the BCC to which your department reports Click here to enter the Department name Purpose: Click here to enter the purpose of the Department – 200 words or less Budget Funding Sources for FY‐2016 TRIBAL CONTRIBUTION: Click here to enter % of budget funded by tribal contribution GRANTS: Click here to enter % of budget funded by grants OTHER SOURCES: Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Status as of 3/31/16 Total Budget: Click here to enter total budget for FY‐2016 Budget as of 3/31/16: Click here to enter budget as of 3/31 Expenditures as of 3/31/16: Click here to enter expenditures as of 3/31 Variance Explanation: Click here to enter a brief explanation of any variance, positive or negative – 50 words or less Employees NUMBER OF EMPLOYEES TOTAL: Click here to enter # of employees NUMBER OF EMPLOYEES WHO ARE ENROLLED ONEIDA: Click here to enter # of Enrolled Oneida Employees Page 168 of 225 Who we serve Click here to enter a description of your customer base – 25 words or less Other Pictures that MAY be included in your section of the report Please provide only high resolution *.jpg images Page 169 of 225 For Direct Report to the Oneida Business Committee Click here to enter the Division/Office/Area name Purpose: Click here to enter the purpose – 200 words or less Departments in your Division/Office/Area (if applicable) Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Click here to enter the Department name Budget Funding Sources for FY‐2016 TRIBAL CONTRIBUTION: Click here to enter % of budget funded by tribal contribution GRANTS: Click here to enter % of budget funded by grants OTHER SOURCES: Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter name of other funding source Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Click here to enter % of budget funded by other sources Status as of 3/31/16 Total Budget: Click here to enter total budget for FY‐2016 Budget as of 3/31/16: Click here to enter budget as of 3/31 Page 170 of 225 Expenditures as of 3/31/16: Click here to enter expenditures as of 3/31 Variance Explanation: Click here to enter a brief explanation of any variance, positive or negative – 50 words or less Employees NUMBER OF EMPLOYEES TOTAL: Click here to enter # of employees NUMBER OF EMPLOYEES WHO ARE ENROLLED ONEIDA: Click here to enter # of Enrolled Oneida Employees Who we serve Click here to enter a description of your customer base – 25 words or less Update on up to Three (3) Strategic Goals for FY‐2016 Please refer to your Annual Report submission for FY‐2016 and provide an update on the Goals GOAL 1 Goal : Click here to enter a goal for FY‐2016 – Brief summary, 25 words or less Strategic Direction : Choose a Strategic Direction Practical Vision : Choose a Practical Vision Update on Goal: Click here to enter your update on Goal – short, less than 200 words. GOAL 2 Goal : Click here to enter a goal for FY‐2016 – Brief summary, 25 words or less Strategic Direction : Choose a Strategic Direction Practical Vision : Choose a Practical Vision Page 171 of 225 Update on Goal: Click here to enter your update on Goal – short, less than 200 words. GOAL 3 Goal : Click here to enter a goal for FY‐2016 – Brief summary, 25 words or less Strategic Direction : Choose a Strategic Direction Practical Vision : Choose a Practical Vision Update on Goal: Click here to enter your update on Goal – short, less than 200 words. Contact MAIN CONTACT: Click here to enter Main Contact Name, MAIN CONTACT TITLE: Click here to Main Contact Title MAIN PHONE: Click here to enter Main Phone Number MAIN EMAIL: Click here to enter E‐Mail Address MAIN WEBSITE: Click here to enter website address – example: www.oneida‐nsn.gov/HigherEd Other Pictures that MAY be included in your section of the report Please provide only high resolution *.jpg images Page 172 of 225 Page 173 of 225 For Corporations Note: If you have other required reporting that must be included in the FY‐2016 Semi‐annual Report, please submit such reports along with this completed template. Thank you. Click here to enter the Corporation’s name Click here to the “About Us” information – 100 words or less Corporate Board Members Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Click here to enter member name, Click here to enter member’s title Term ending: Click here to enter member’s term end date – example: 2018 or July, 2016 Page 174 of 225 Update: Goals/Announcements for FY‐2016 Provide an update on the FY‐2016 Goals/Announcements set out in the 2016 Annual Report– 200 words or less Meetings Held every Click here to enter week number and weekday – example: 2nd Tuesday or 1st and 3rd Wednesday of the month. Stipend Click here to enter the stipend amount per meeting – example: $50.00 per meeting Contact MAIN CONTACT: Click here to enter Main Contact Name, MAIN CONTACT TITLE: Click here to Main Contact Title MAIN PHONE: Click here to enter Main Phone Number MAIN EMAIL: Click here to enter E‐Mail Address MAIN WEBSITE: Click here to enter website address – example: www.oneida‐nsn.gov/HigherEd Logo(s) that may be included in the report Please provide only high resolution *.jpg images Page 175 of 225 Other Pictures that may be included in the report Please provide only high resolution *.jpg images Page 176 of 225    /  /                                    Page 177 of 225 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Trish King Travel Event: ANA Inspiration - L.P.G.A.'s first Major Travel Location: Rancho Mirage, CA Departure Date: 03/27/2016 Return Date: 03/31/2016 Projected Cost: $1,500 Actual Cost: $1,599.02 Date Travel was Approved by OBC: 03/08/2016 Narrative/Background: The purpose of the requested travel was to acquire a "spectators' point of view with full access to the media center, player dining and hospitality, as well as representing the Oneida Nation as a Government Official. Item(s) Requiring Attention: IMG is the event management company selected for Thornberry’s 2017 L.P.G.A. event. I was provided the opportunity to meet IMG’s executive staff from all of their operations and experienced pretournament activities. The activities included: Team managers for every aspect, I.e. Accounting and operations, special events, volunteer mgr, set up crew, media, promotions, food and beverage, etc. Seeing behind the scenes for an event this size was awesome. Of course each tournament is built around the culture of the owner. This will be an exceptional opportunity to showcase the Oneida Nation and boost our economy. Requested Action: Accept as F.Y.I. Page 1 of 1 OBC Approved 03-25-2015 Page 178 of 225 Page 179 of 225 Page 180 of 225 Page 181 of 225 Page 182 of 225 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Fawn Billie Enter name(s) of other Travelers OR [SPACE BAR] to delete Enter name(s) of other Travelers OR [SPACE BAR] to delete Enter name(s) of other Travelers OR [SPACE BAR] to delete National Indian Gaming Association Tradeshow and Convention 2016 Travel Event: Travel Location: Phoenix, AZ Departure Date: 03/13/2016 Return Date: 03/17/2016 Projected Cost: $3,334.50 Actual Cost: $3,426.25 Date Travel was Approved by OBC: 01/27/2016 Narrative/Background: The NIGA tradeshow and convention was my first time attending and was impressed with what NIGA had to showcase with the exhibits and taking a tour with the NIGA Chairman. This conference has demonstrated how far Tribes have come and what gaming has provided for tribal communities. Oneida Nation Color Guard was present and a recognition award given to the Charlie Hill family for his accomplishments. Also, Larry Roberts, Acting Assistant Secretary gave a Dept of the Interior update on President Obama’s initiatives for Indian Country. He also gave a brief history overview of how Oneida gaming started. Councilman Hill and I attended the NIGA regional caucus and the membership voted Councilman Brandon Stevens to be our Mid-West representative. Attended Food Sovereignty in the Millennial Age: The benefits of promoting tribal goods and services in the gaming food industry. Other areas of interests I attended: NCAI, NIGC and NARF, Identifying opportunities of diversifying tribal economics, Native Youth Leadership Perspectives, promoting suicide awareness. Item(s) Requiring Attention: Click here to enter text. Requested Action: Page 1 of 2 OBC Approved 03-25-2015 Page 183 of 225 Page 2 Business Committee Travel Report Accept NIGA 2016 travel report for Councilwoman Fawn Billie Page 2 of 2 Page 184 of 225 Page 185 of 225 Page 186 of 225 Page 187 of 225 Page 188 of 225 Page 189 of 225 NOTE: The OBC reconfirmed support of Councilman Brandon Stevens' appointment to the Haskell Indian Nations University Board of Regents per BC Resolution # 04-22-15-F (attached.) Page 190 of 225 Page 191 of 225 Page 192 of 225 Page 193 of 225 Page 194 of 225 Page 195 of 225 BC Resolution 04-22-15-F Appointment of Brandon Stevens, Council Member on behalf of the Oneida Tribe to the Haskell Indian Nations University Board of Regents and identify Norbert Hill, Jr., as Alternate WHEREAS, the Oneida General Tribal Council is the duly recognized governing body of the Oneida Tribe of Indians of Wisconsin, and WHEREAS, the General Tribal Council has been delegated the authority of Article IV, Section I of the Oneida Tribal Constitution, and WHEREAS, the Oneida Business Committee may be delegated duties and responsibilities by the Oneida General Tribal Council and is at all times subject to the review powers of the Oneida General Tribal Council, and WHEREAS, the Oneida Tribe of Indians of Wisconsin recognizes and supports Haskell Indian Nations University in its purpose to provide baccalaureate degrees to American Indian students and its goal to become a national center for Indian education, research and cultural programs; and WHEREAS, the Oneida Business Committee supported Councilman Brandon Stevens be appointed to the Haskell Indian Nations University Board of Regents by resolution # BC-01-14-09-A; and WHEREAS, Councilman Stevens has identified that he may, on occasion, be unable to attend the meetings of the Board of Regents as a result of his duties on the Oneida Business Committee and has recommended consideration of Norbert Hill, Jr., Area Manager, Education and Training Department to act as an alternate in the event he is unable to attend a meeting; and NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee reconfirms its support of Councilman Brandon Stevens’ appointment to the Haskell Indian Nations University Board of Regents. BE IT FUTHER RESOLVED, that the Oneida Business Committee supports the appointment of Norbert Hill, Jr., Area Manager, Education and Training Department, as an alternate to serve in the event Councilman Stevens is unable to attend. Page 196 of 225 BC Resolution 04-22-15-F Appointment of Brandon Stevens, Council Member on behalf of the Oneida Tribe to the Haskell Indian Nations University Board of Regents and identify Norbert Hill, Jr., as Alternate Page 2 of 2 BE IT FINALLY RESOLVED, that this resolution be delivered to the next meeting of the Haskell Indian Nations University Board of Regents. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; 6 members were present at a meeting duly called, noticed and held on the 22nd day of April, 2015; that the forgoing resolution was duly adopted at such meeting by a vote of 5 members for, 0 members against, and 0 members not voting; and that said resolution has not been rescinded or amended in any way. ____________________________ Lisa Summers, Tribal Secretary Oneida Business Committee *According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie." Page 197 of 225 Page 198 of 225 Page 199 of 225 Page 200 of 225 Page 201 of 225 Page 202 of 225 Scott Denny, OHA Housing Operations Manager Page 203 of 225 Page 204 of 225 Page 205 of 225 Page 206 of 225 Page 207 of 225    /  /                                    Page 208 of 225 ONEIDA NATION VETERANS AFFAIRS COMMITTEE Mike Hill, Chairman James Martin, Vice-Chairman John Breuninger, Secretary Arthur Cornelius, Member Gerald Cornelius, Member Floyd Hill, Member Kenneth House, Member Nathan Smith, Member Carol Silva, Member SUBMITTED BY: ona=ka P O Box 365, Oneida WI 54155 2nd QUARTERLY REPORT – FY 2016 VSO DEPARTMENT Kerry Metoxen, Veterans Director Carolyn Miller, Benefits Specialist Jennifer Webster, Liaison Fawn Billie, Alternate Liaison January, February, March ONVAC CHAIRMAN, Mike Hill ONVAC MEMBERS OFFICERS: Mike Hill - Chairman Jim Martin – Vice Chairman, John Breuninger, Secretary MEMBERS: Gerald Cornelius, Member Kenneth House, Member Floyd Hill, Member OBC LIAISON: Alternate: Jennifer Webster Fawn Billie Arthur Cornelius, Member Carol Silva, Member Nathan Smith, Board Member Purpose: The purpose of the ONVAC is to serve as an advisory body to the Oneida Veterans Service Office in all matters related to the Oneida Tribal veteran’s rights and benefits and veterans affairs issues, and to protect the honor and integrity of the Oneida Tribe and all veterans who served honorably in the United States Armed Forces. It shall be the purpose of the ONVAC to provide advice and constructive input to the veterans Service Office Director on all veterans’ affairs and/or issues in order that the Office can formulate veteran services and programs for the Oneida Veterans. ONVAC coordinates veteran events with the assistance of the Veterans Service Office and other organized groups that are representatives of Oneida Veterans and the Oneida Tribe. I. Budget: ONVAC has a positive variance due to good stewardship by the Committee. Our Committee paid close attention to our overall Budget throughout the year and as most other Business Units did, we always remained within our spending parameters. II. Our efforts continue with the LOC in developing and implementing an Oneida Nation Flag Policy as well as a Flag Protocol for Color Guard activities throughout the community. We are also continuing to establish a Veteran’s Community Fund from which we can provide small amounts of resources to individual veteran’s and/or family needs. III. On February 4, 2016, The Medical School at Marquette University hosted a reception to Honor Dr. Josiah A. Powless (Oneida) and to announce the establishment of a Page 1 of 3 Page 209 of 225 scholarship in his name. Two members of the ONVAC transported two of Dr. Powless’ grandchildren (Roy Huff and Elizabeth (Betty) Bins) to the event. In follow up to this recognition, the ONVAC would like to establish a monument in his name to be placed at a location to be determined, during Veteran’s Day of 2016 or Memorial Day 2017. The details of this undertaking have begun and will be announced ASAP. Furthermore, Dr. Powless received the Distinguished Service Cross posthumously for his extraordinary courage and valor as a physician and a soldier while serving in the U. S. Army in WW I. The ONVAC is currently undertaking the task of attempting to get his medal upgraded to the Congressional Medal of Honor, the highest honor given to military personnel. IV. Elderly Hunting: The ONVAC Chairman presented an opportunity for Oneida Elders to possibly participate in a free hunting outing and he will follow up with the provider. He has personally participated in this opportunity and it was a positive experience. A letter was drafted to the Oneida Conservation Department requesting that they look into this opportunity for our Oneida Elders. A subcommittee has been established with Conservation and we are presently having meetings and working on next steps. V. Loretta Metoxen, no longer on ONVAC continues her role as the representative to the Governor’s Veterans Museum Committee on behalf of all Wisconsin Tribes and their respective veterans organizations. Ms. Metoxen makes monthly verbal reports to the ONVAC and those notes are captured within our monthly meeting minutes. VI. The ONVAC continues to work with the Veterans Service Office (VSO) on: • Assisting our Communities’ Veterans • Continuous upgrading and maintenance on the Veteran’s Memorial Site along HWY 54. The ONVAC wishes to thank the Department of Public Works (DPW) and the Tourism Department for their continued support with our efforts. • Selling and acquiring and installation of “pavers” for Veterans at the Memorial Site. As of 4-12-16 we have a total of 247 pavers. • ONVAC continues to work with the VSO to have all Civil War headstones replaced at all local cemeteries. This is a continuing process. • The ONVAC and VSO continue to collaborate with all of the Oneida Veterans Organizations in serving as Honor and Color Guards for GTC and other Organizational Meetings, external Veterans Activities, meetings, funerals, etc. • SEOTS has invited organizations to meeting on May 13, 2016. ONVAC members plan to attend. • ONVAC donated a Pendleton blanket for Raffle for Oneida youth to go to Washington, D.C. this coming summer. Page 2 of 3 Page 210 of 225 • ` Floyd Hill, U.S. Army Veteran, was appointed to the ONVAC by the OBC in February 2016 and began his term on March 1, 2016. SPECIAL EVENTS Four ONVAC Members provided a Color Guard Unit for the Washington University Pow Wow in St. Louis on April 8 & 9th, 2016. Five ONVAC Members provided a Color Guard Unit for the 2016 National Indian Gaming Conference and Trade Show in Phoenix, AZ on March 14-16, 2016. The ONVAC Members and Members of our Community’s Veterans Organizations have continued to provided Color Guard support to various Tribal Organizational Meetings, GTC Meetings and funerals. GOALS AND OBJECTIVES It is the Mission of ONVAC to ensure the Oneida Veterans are provided with quality service and assistance in the delivery of entitlement and benefits due the Oneida Veteran and their families. ONVAC accepts the responsibility to advocate for Oneida Veterans and their families, while protecting the integrity of the Veteran Community of the Oneida Nation. MEETING REQUIREMENTS ONVAC meetings are held the second Tuesday of each month at 5:00 pm at the Oneida Veterans Office at 134 Riverdale Drive, Oneida. ONVAC also holds “special meetings” as appropriate, to conduct business on issues of immediate concern and/or as directed by the Oneida Business Committee. All meetings are open to the public. Page 3 of 3 Page 211 of 225 44th Annual Oneida Pow-Wow Flyer (July-3, 2016) Page 212 of 225 Page 213 of 225 Page 214 of 225 Page 215 of 225 Submitted by: Lois Strong, OPC Commissioner Page 216 of 225 Page 217 of 225 Page 218 of 225 Page 219 of 225 Page 220 of 225 Page 221 of 225 Page 222 of 225 Page 223 of 225    /  /                                    Page 224 of 225 Southeastern Oneida Tribal Services (SEOTS) Advisory Board QUARTERLY REPORT January- March 2016 Submitted by Renee Zakhar – Secretary Members Dan Schiller – Chairman Jackie Zalim – Vice Chairwoman Renee Zakhar – Secretary Tina Cottrell – Board Member Linda Langen - Board Member James Flores Business Committee Liaison Chairwoman Tina Danforth Minute Updates Minutes are on record. Action Taken Action was taken to fill one board position. Financial Four (3) regular Board meetings were held this quarter. The SEOTS Advisory Board budget is well under budget due to: there were several cancelled meetings- some due to bereavement- and the board was conducted with a reduced number of Board members. Special Events and Travel One community meeting was held this quarter. We have several suggestions to follow up with on requests. Personal Comments January through March are generally quieter due to weather, but SEOTS counts were as usual robust: January Total Visits: 443 February Total Visits: 396 March Total Visits: 544 Total Visits, January-March: 1383 Unique Visits, January-March: 473 Most Utilized Services, January-March: Medication Distribution: 556 Elder Activities: 239 Page 225 of 225 Craft Classes: 150 The only numbers not reflected are when Tribal members use the hall for birthday parties, anniversary parties, etc. We do not require those clients to sign in. Goals and Objectives We had one request from our language teacher to with assistance for I-Pads to help with classes. The Executive director was able to satisfy this request without board fundraising. Meeting Requirements Twice a month (when approved by the LOC the second monthly meeting will be optional) February proved a difficult month to meet due to deaths in families and other issues. Follow-up None. --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aee1de76d76e00ea4. Public record. Not legal advice.