# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aecdb59377985cf93 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text 1 of 175 Oneida Business Committee Quarterly Reports Meeting 8:00 a.m. Thursday, May 24, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. REPORTS (Scheduled times are approximate and subject to change) A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Anna John Residential Centered Care Community Board FY-2018 2nd quarter report (8:00 a.m.) 2. Accept Oneida Nation Arts Board FY-2018 2nd quarter report (8:15 a.m.) 3. Accept Oneida Environmental Resources Board FY-2018 2nd quarter report (8:30 a.m.) 4. Accept Oneida Community Library Board FY-2018 2nd quarter report (8:45 a.m.) 5. Accept Oneida Personnel Commission FY-2018 2nd quarter report (9:00 a.m.) 6. Accept Oneida Police Commission FY-2018 2nd quarter report (9:15 a.m.) 7. Accept Oneida Pow-wow Committee FY-2018 2nd quarter report (9:30 a.m.) 8. Accept Oneida Nation Veterans Affairs Committee FY-2018 2nd quarter report (9:45 a.m.) 9. Accept Southeastern Oneida Tribal Services Advisory Board FY-2018 2nd quarter report (10:00 a.m.) (Break scheduled from 10:15 – 10:30 a.m.) B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept Oneida Nation Commission on Aging FY-2018 2nd quarter report (10:30 a.m.) 2. Accept Oneida Gaming Commission FY-2018 2nd quarter report (10:45 a.m.) Oneida Business Committee Quarterly Reports Meeting Agenda Page 1 of 2 May 24, 2018 2 of 175 3. Accept Oneida Land Claims Commission FY-2018 2nd quarter report (11:00 a.m.) 4. Accept Oneida Nation School Board FY-2018 2nd quarter report (11:15 a.m.) 5. Accept Oneida Election Board FY-2018 2nd quarter report (11:30 p.m.) 6. Accept Oneida Land Commission FY-2018 2nd quarter report (11:45 p.m.) (Break scheduled from 12:00 p.m. – 1:30 p.m.) C. CORPORATE BOARDS 1. Accept Bay Bancorporation, Inc. FY-2018 2nd quarter report (1:30 p.m.) 2. Accept Oneida ESC Group, LLC. FY-2018 2nd quarter report (1:45 p.m.) 3. Accept Oneida Seven Generations Corporation FY-2018 2nd quarter report (2:00 p.m.) 4. Accept Oneida Airport Hotel Corporation FY-2018 2nd quarter report (2:15 p.m.) 5. Accept Oneida Golf Enterprise Corporation FY-2018 2nd quarter report (2:30 p.m.) (Break scheduled from 2:45 p.m. – 3:00 p.m.) D. STANDING COMMITTEES 1. Accept Community Development Planning Committee FY-2018 2nd quarter report (3:00 p.m.) 2. Accept Legislative Operating Committee FY-2018 2nd quarter report (3:15 p.m.) 3. Accept Quality of Life Committee FY-2018 2nd quarter report (3:30 p.m.) 4. Accept Finance Committee FY-2018 2nd quarter report (3:45 p.m.) E. OTHER 1. Accept Oneida Youth Leadership Institute Board FY-2018 2nd quarter report (4:00 p.m.) V. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, May 18, 2018, pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Quarterly Reports Meeting Agenda Page 2 of 2 May 24, 2018 3 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Kristin Jorgenson, Secretary AJRCCC Board Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted 4 of 175 Anna John Resident Centered Care Community (AJRCCC) Second Quarter Report to Business Committee Period: January, February & March 2018 Submitted by: Candace House - Chairwoman The purpose of the Anna John Resident Centered Care Community (AJRCCC) Board is to serve in an advisory capacity ensuring operations of AJRCCC are within the guidelines and policies of the Oneida Nation and within all regulations, rules, policies governing the operation of a nursing home. The Board ensures the AJRCCC maintains a safe and sanitary environment while providing quality care and services to residents of the facility and as ordered by each resident’s attending physician. AJRCCC BOARD MEMBERS Name Term Expires Name Term Expires Candace House 07/31/2021 Janice McLester 07/08/2018 Kristin Jorgenson 07/31/2020 Carol Elm 01/28/2018 Pat Moore 05/27/2018 Shirley Barber 07/31/2020 Joshua Hicks 07/31/2020 Open Seat MEETINGS January 24, 2018– Regular February 14, 2018– Regular March 14, 2018 - Regular January 31, 2018- Special February 21, 2018-Special Jan – 80% RESIDENT CENSUS - 2016 Feb – 80% Maximum is 48 Beds HIGHLIGHTS Dave Larson is currently the Administrator for the AJRCCC. AJRCCC QUARTERLY REPORT: 2nd QUARTER PAGE 1 OF 2 PERIOD: January, February & March 2018 March – 80% 5 of 175 MONTHLY ACTIVITIES – January 2018 The Board welcomed two new members: Shirley Barber and Kristin Jorgenson, appointment goes through 2020. The Board reviewed their bylaws for any additional changes. Once the LOC has their information approved the board will forward their to the law office for approval. MONTHLY ACTIVITIES – February 2018 The Board had their annual election of officers for FY2018; Chairperson-Candace House, Vice Chairperson-Janice McLester and Secretary-Kristin Jorgenson. Board member attended the LOC Comprehensive Policy Governing Boards, Committees, and Commissions Working meeting. We will continue to follow the LOC regarding the updated policy for necessary changes. MONTHLY ACTIVITIES – March 2018 The Board completed their 6th month Audit review and returned their findings for final update/review. Joshua Hicks attended the American Society on Aging Conference in San Francisco, CA March 26th – March 29th, 2018 STAFFING: Between the months of January –March 2018, HRD reported the Anna John Resident Centered Care Community had a total of 27 tribal employees working the 7/24 shifts to care for our Residents during the quarter. AJRCCC QUARTERLY REPORT: 2nd QUARTER PAGE 2 OF 2 PERIOD: January, February & March 2018 6 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Motion to accept the ONAB FY18 Q2 Report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Kirby Metoxen, Council Member Primary Requestor/Submitter: Desirae Hill, ONAB Chair Your Name, Title / Dept. or Tribal Member Additional Requestor: Marena Bridges, ONAB Vice-Chair Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted 7 of 175 Oneida Nation Arts Board Quarterly Report – 2nd ​ ​ Quarter (Jan - Mar, 2018) May 8, 2018 Oneida Nation Arts Board Desirae Hill, Chair (Exp. 2021) Marena Bridges, Vice Chair (Exp. 2018) Dawn Walschinski, Secretary (Exp. 2018) Christine Klimmek (Exp. 2019) Sylvia Cornelius (Exp. 2018) Beth Bashara, ONAP Director Kirby Metoxen, BC Liaison Dakota Webster (Exp. 2018) Jackie Zalim (Exp. 2018) Patricia Moore (Exp. 2018) Board Purpose Statement: To provide guidance to the ONAP and to perform the responsibilities granted to the Board under the Dollars for Arts Program policy. Specific responsibilities include, but are not limited to the following: (a) work with ONAP Director and staff in an advisory capacity on issues related to the arts in Oneida, and (b) strive to provide guidance and recommendations in the development of the ONAP and arts programs throughout the community, and (c) receive reports of the ONAP activities and ONAP staff, and (d) evaluate ONAP, (e) approve policies and programs for the overall coordination and administration of the ONAP. Update from the Chair In the 2nd Quarter, the Oneida Nation Arts Board has been able to gather momentum and improve our attendance as we look ahead. In January we developed a realistic 2018 work plan and have been diligently serving the aims set forth with intention. Our vision is that ONAB will become more impactful through support and stewardship of the arts, both artists and creative endeavors, in the community. And that by creating a solid foundation, we are establishing strength to do the good work ahead. In February we began work to review the Dollars for Arts Program. In March, we completed the comprehensive report on DAP requested by the GTC and established DAP talking points for the Board and other community members. We continued our work to review, revise, clarify the DAP law/policy/procedure/guidelines. The Board approved a motion to request WAB to forward any remaining DAP funds from FY18 to rollover for FY19. 8 of 175 The completion of the Performance Assurance Audit helped to clarify where the organization and administration of the board can further be improved. A plan of action and response was submitted which required a slight modification of our work plan. We expect the work to be completed in Q3 and finalized in Q4 prior to FY19. As we look to mitigate our risks and further efforts to energize our membership we also reached out to all members to inquire about continued interest and activity; subsequently, ​3​ Board Members resigned early. There are open appointments on the Oneida Nation Arts Board. Meetings Held January February March Volunteer Hours One of our goals is to Board members volunteered t (3 hours) to support Woodland Indian Arts at Artigras and (1 hour) Basket Guild. Oneida Nation Arts Program Update Administrative Reports Staff includes: Beth Bashara, Director Sherrole Benton, Program Coordinator Program Reports Dollars for Arts Program:​ ​ FY18 had $15,733 to distribute. All applicants received full request amount for $9,690. This is $6,043 remaining. SEEDS:​ 9 workshops/performances un Shawano, Onalaska, Howard-Suamico, Wisconsin Rapids, Fall Creek, Egg Harbour, and Green Bay by 4 Native artists reaching a total of 2,014 children in and a 96% satisfaction rating. MOC​: ​Native Songwriting Retreat, February 4-9. With lots of last minute changes, Sadie Buck, Elizabeth Hill, Annie Humphrey, Kelly Jackson, Wade Fernandez, Frank Montano, Phillip Lopez and Dustin Skenandore were sequestered for 5 days in a house in Wild Rose to write new songs. They created, recorded, and presented 12 original songs and had an additional 4 songs that were not completed but partially recorded. Songs included: They Lied – about bully; Taco Blues; Sun is Shining; Shoes; Now we Can All Fly (dedicated to Jonathan); Elders Lullaby; Choose to Be; Butterfly; Bottom Line; Birds Will Fly; a Hundred Years; and 369 Everybody. The ONAP partnered with the WEGA arts in Weyauwega to host a performance on Thursday night. We arranged for a bus to leave from Oneida. We reached out to the Recreation Center to bring some of their 9 of 175 kids. We arranged for a bus to leave (CMN sponsored) from Keshena. WEGA arts and ONAP marketed the event. We had ​150​ people attend the show. Arts Program Classes: January 1. Paint Night with LeAnn Thompson - sold out 2. Quilled Earrings with Turtle Big Mountain - sold out February 3. Pine Needle Basket Workshop with Judy Skenandore - 90% capacity 4. Family Iroquois Social Music with Kalana and Stephanie - 50% capacity 5. Father and Son Pow Wow Drum with Harold Katchenago - sold out 6. Young Men’s Drumming with Harold Katchenago - 10% capacity 7. Loom Beadwork with Breezy - sold out March 8. Baby Moccasins with Sandy Gauthier - sold out 9. Raised Beadwork Picture Frames with Sandy Gauthier - 50% capacity Future Focus Art Classes April: Quillows, Sock Dolls, Strap Dress May: Plein Air Painting, Basket Making, Two Needle Beading June: Porcupine Quill Workshop Oneida Art Camp: June 18 - June 22, M-F, 1-5pm, ages 9 - 14. Artists include LeAnn Thompson, Sayokla Williams, and Coleen Bins. Events Submissions for the new plays and preparation for the July CMN collaboration. Inspiration An Evidence Review of the Impact of Participatory Arts on Older People (2011) by the Mental Health Foundation (MHF) reviewed a selection of high-quality academic research and ‘grey literature’ which included unpublished and non-peer reviewed work. The reviewed literature covered the 60–69-year-old age group and a range of artforms including music, drama, visual arts, storytelling, festivals and combined arts. Alongside the physical benefits of more overtly active art forms such as drama and dance the MHF review found that increased levels of general activity gained through activities such as storytelling and visual arts also had positive impacts on the overall health of participants. The review also made connections between involvement in community arts and mental wellbeing. (Arts Council of England) 10 of 175 THE VALUE OF ARTS AND CULTURE TO PEOPLE AND SOCIETY HIGHLIGHTS FROM OUR EVIDENCE REVIEW ARTS AND CULTURE illwninates our mner lives. ennches our emohonal world and teaches us compassion HEALTH &WELLBEING ALMOST 60% of people are more likely to report good health 1f they've attended a cultural place or event m the last 12 months Levels of subjective wellbeing are generally reported to be higher amongst those Wlth higher arts and culture engagement SECONDARY SCHOOL PUPILS engow-Wow June 29-July 1, 2018 Golden Age Women & Men 60+ Sr. Adult Women & Men 35-59 Traditional 1'1 $1,100 2'' $800 3" $600 4'" $400 Traditional/ Jingle I Grass I Feather I Shawl 1" $1,100 2" $800 3" $600 4'h $400 Woodland Women & Men 18+ Jr. Adult Women & Men 18-34 Traditional/ Jingle I Grass I Feather I Shawl 1st $1,100 2nd $800 3rd $600 4th $400 Teen Girls & Boys 13-17 Traditional/ Jingle I Grass I Feather I Shawl 1" $300 2'' $250 3'' $200 4'h $150 Junior Girls & Boys 7-12 1" 2'' 3" 41h $1,100 $800 $600 $400 Southern Women & Men 18+ 1" 2'' 3'' 41h $1,100 $800 $600 $400 Smoke Dance Women & Men 18+ 1" 2'' 3'' 41h $1,100 $800 $600 $400 Traditional/ Jingle I Grass I Feather I Shawl 1" $150 2" $125 3" $100 41h $75 Smoke Dance Teen Girls & Boys 13-17 Drum Contest Smoke Dance Junior Girls & Boys 7-12 1" 2" 3" 4'h $10,000 $7,000 $4,000 $2,000 1" 2" 3" 41h 1" 2'' 3"' 4'h $300 $250 $200 $150 $150 $125 $100 $75 74 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 I 24 I 18 2. General Information: Session: !g) Open Agenda Header: D Executive - See instructions for the applicable laws, then choose one: Reports ~--------------------------------------------------------------~ D Accept as Information only !g) Action - please describe: Approval of of Report. A quarterly report is required of the Oneida Veteran Affairs Committee to the Oneida Business Committee. 3. Supporting Materials D Report D Other: D Resolution D Contract 1. 2nd Quarterly Report Jan, Feb, Mar 2018 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted - Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: Primary Requestor/Submitter: !Jennifer Webster, Council Member James Martin, Chairman --------~~------~~---------------------------------- Your Name, Title I Dept. or Tribal Member Additional Requestor: Gerald Cornelius, Vice Chairman Name, Title I Dept. Additional Requestor: John Brueninger, Secretar Name, Title I Dept. Page 1 of 2 75 of 175 A good min d. A good heart. A strong fire. James Martin, Chairman Gerald Cornelius, Vice Chairman John L. Breuninger, Secretary Arthur Cornelius Floyd J. Hill II Kenneth House Benjamin Skenandore Dale Webster Carol Silva MEETINGS: Jan Feb Mar Keny Metoxen - Veterans Service Jennifer Webster - Primary Liaison Lisa Summers - Alternate Daniel Guzman - Alternate I ~ Office~ ONEIDA 9,2018 13,2018 13 ,2018 Purpose : The purpose ofthe Oneida Veterans Advisory Committee (ONVAC) is to serve as an advisory body to the Oneida Veterans Service Office in all matters related to the Oneida Tribe Veteran ' s rights and benefits and veterans affairs issues, and to protect the honor and integrity of the Oneida Tribe and all veterans who served honorably in the United States Armed Forces. It shall be the purpose of the ONV AC to provide advice and constructive input to the veterans Service Office Director on all veterans' affairs and/or issues in order that the Office can formulate veteran services and programs for the Oneida Veterans. ONV AC coordinates veteran events with the assistance of the Veterans Service Office and other organized groups that are representatives of Oneida Veterans and the Oneida Tribe. Summary Points: 2nd Quarterly Rep01i: January 2018 thru March 2018 ONVAC is requesting to participate in the National Native American Memorial Dedication in Washington DC in 2020. Per Business Committee member request, this item will be brought up at every qumierly meeting for the purpose of notification that we (ONV AC) will be requesting additional resources in our FY 2020 Budget request. We will obtain cost estimates for trip for our nine member Committee and include them in our next Qumierly Report. BUDGET: As of March 2018, ONVAC has spent approximately $3,653.00 which is in compliance with our approved budget. Majority of our spending is in the 3rd and 4111 qumier. ONV AC member attended the requested budget meetings. JOSIAH POWLESS MEMORIAL: The ONVAC has included the grandchildren ofDr. Powless (Roy Huff and Betty Bins) in several meetings within which the proposed memorial has been discussed. Jolm Breuninger is following up with 2-3 monument companies to get bids for a comparable marker. Once the costs, location and proposed implementation are completed, the family will be notified and invited back to our next ONV AC meeting for their input on the inscription. Fmihermore, we are still working on the previous medal to upgrade to Medal of Honor for Dr. Josiah Powless, this is a very timely process which may take approximately 5 years to complete. Keny Metoxen, VSO reported that the Application Process for the "upgrade" of the Dr. Powless Award was submitted and the application was returned because it did not fall within the original timeline. Mr. Metoxen resent the application to stmt the process over. The request went to the PO Box 365 • Oneida. WI 54 155·0365 oneida-nsn.gov 76 of 175 Records Retrieval storage area in St. Louis. Regarding the proposed "monument" Mr. Breuninger will get a final bid from Mark Pasowicv and then we can start raising the necessary funding for the monument. The family members will be invited to the next meeting to discuss the location and the wording and picture to be placed on the memorial stone. The ONV AC voted to locate the monument adjacent to the Memorial Wall and will finali ze this discussion with the family. All members of the ONVAC will be "sketching out" an individual plan proposal for the future development of the Memorial Wall site. VETERAN SERVICE OFFICE: ONVAC continues to work with the VSO on the following items: 1. The development and implementation of an Oneida Veteran Data Base. Our intent is to get an accurate as possible listing of all of our Oneida Veterans. The Trust/Enrollment Committee denied our request to add a box on the Per Capita f01ms . Therefore, ONV AC & the Veterans depmiment will be working on a mail out to all 18 years and older Tribal members requesting their response of the individually and/or any household members who may have served in any of the United States Armed Services and can prove so by providing a DD-214 (discharge paper). 2. Assisting our Communities' Veterans and Veteran Organizations. 3. Continuous upgrading and maintenance on the Veteran' s Memorial Site along HWY 54. The ONVAC wishes to thank the Depmiment of Public Works (DPW) and the Tourism Depmiment for their continued support with our effotis. We would also like to recognize Mick Davister a non-Native Veteran who assists with maintaining the park site on a voluntary basis. 4. Selling and acquiring and installation of "pavers" for Veterans at the Memorial Site. As of I 0-10-17 we have a total of 279 pavers. 5. ONV AC continues to work with the VSO to have all Civil War headstones replaced at all local cemeteries. This is a continuing process. 6. The ONV AC and VSO continue to collaborate with all of the Oneida Veterans Organizations in serving as Honor and Color Guards for GTC and other Organizational Meetings, extemal Veterans Activities, meetings, funerals, etc. 7. ONV AC and the VSO are also communicating and coordinating Veteran Events with the SEOTS Veterans organization. 8. ONVAC is working on updating the bylaws due to the new Comprehensive Policy Governing Boards, Committees and Commission. SPECIAL EVENTS ONV AC remains engaged in extracunicular activities within our Oneida Community and have assisted the Veterans Service Officer with Veterans Meetings, celebration meals, etc. Attendance at these events have been very good and it is great to have our Community Veterans pmiicipating in these events, along with their respective families. • Color Guard Requests: On February 21,2018 Color guard for dedication ofHo-Chunk new building. On February 17, 2018 attended the Honor the Youth Pow Wow. ~ 000000 A good mind. A good hea rt. A strong Rre. ONEIDA 77 of 175 • On Feb 7, 2018 ONVAC member assisted Vets Office host first taco luncheon to celebrate the first harvesting of tilapia from aquaponics system. • • ONVAC member attended the State ofthe Tribes Address on February 13 , 2018. Honor Flights: Badger Honor Flights from Green Bay and Milwaukee will continue later in the year and the Organization is requesting someone from Oneida to sit on the Honor Flights Board. ONV AC felt that Keny Metoxen should be the Oneida Representative. • In January 2018 a new ONV AC member, Dale Webster was appointed to the Committee. • The Oneida Community lost two Oneida Veterans in January 2018 with the passing of Dean Smith and Reginald Baird. Mr. Baird was the oldest Oneida Veteran and the VFW & WIVA Color Guards provided the Veteran' s Ceremony. • Three ONVAC members attended Training "Connect to Courage" at Fox Valley on March 20th in 20 18. There was no cost for the training. • Four ONVAC members attended the February 22, 2018 Boards, Commissions and Committee meeting at NHC. • The ONV AC will once again host the Annual Code Talkers Day (Holiday) Golf Tournament at Thornbeny Creek at Oneida Golf Course. We anticipate an outstanding community celebration and event centered around the game of golf. Marketing and advertising for the "outing" is already in the communication channels within the community. The event is scheduled for 8:00AM on Friday, May 25th 2018. Anyone who may want to play is welcome to pat1icipate (maximum field 144 on first come first served basis). GOALS AND OBJECTIVES It is the Mission of ONV ACto ensure the Oneida Veterans are provided with quality service and assistance in the delivery of entitlement and benefits due the Oneida Veteran and their families. ONVAC accepts the responsibility to advocate for Oneida Veterans and their families, while protecting the integrity of the Veteran Community of the Oneida Nation MEETING REQUIREMENTS ONVAC meetings are held the second Tuesday of each month at 5:00pm at the Oneida Veterans Office at 134 Riverdale Drive, Oneida. ONV AC also holds "special meetings" as appropriate, to conduct business on issues of immediate concern and/or is directed by the Oneida Business Committee. All meetings are open to the public. r-...... ®0000 A good mind. A good hearl. A strong fire. ONEIDA 78 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: 2nd Quarter Report - Southeastern Oneida Tribal Services Advisory Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Kirby Metoxen, Councilmember Primary Requestor/Submitter: Mark W. Powless, SEOTS Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted 79 of 175 Southeastern Oneida Tribal Services Advisory Board 2018 Second Quarter Report Submitted May 15, 2018 Photo Credit: D. King of Images Board Purpose It shall be the purpose of the Southeastern Oneida Tribal Services (SEOTS) Advisory Board to provide advice and constructive input to the SEOTS Director in order that the SEOTS office can formulate social services and programs for the Oneida people residing in Southeastern Wisconsin. Each member of the Board shall act as an ambassador for the SEOTS program by promoting its mission whenever possible; shall review the program’s budget; shall guide and advise SEOTS administration and shall adhere to the appropriate chain of command in any and all relative communications with the Oneida Business Committee. Members and Terms Name Diane Hill Kim Reyes Lloyd Ninham Kathryn LaRoque Michael Coleman Arthur Elm Tracie Sparks Officer Term Expires 2/28/20 2/28/20 2/28/21 2/28/21 2/29/20 2/29/20 2/29/20 Due to the terms of two Board members’ terms ending in November of 2017 and three more Board members’ terms ending in January 2018, the SEOTS Board just recently received new appointments and will fill the remaining vacant seats on Wednesday, May 23. While the existing Board did meet during the second quarter, they did not have quorum to meet officially. 80 of 175 Southeastern Oneida Tribal Services Mission SEOTS’ Mission is strengthening our cultural connection and providing services and programs to enhance the well-being of On^yote?a-ka living in southeastern Wisconsin. SEOTS Utilization Statistics (Second Quarter) Service Area Population: Southeastern Wisconsin: 2,143 Oneida Tribal Members (December 31, 2017 – Oneida Enrollments Department) Client Visits to the SEOTS Office and SEOTS Events/Activities: 1,563. The utilization rate is an increase of about 6% over the same time period in FY2017. The client visits served 526 different people, some of whom visited on multiple occasions. Incoming Phone Calls: 2,783 Notable events during the 2nd Quarter included Suicide Prevention Training (January 27, 47 attendees), Elder In-Home Assistance Program (February 20March 2, 25 homes visited), Empower You Event (March 24, 63 attendees) and Bowling Family Outing (March 31, 42 attendees). We also started a Young Women’s Group that had 42 attendees over 3 events, or an average of 14 per event. Medication Distribution (551), Elder Activities (312), and Craft Classes (152) had the highest participation. An area for improvement is Language Class which had 36 attendees over 3 months, or an average of about 3 per class. Advisory Board Meeting Outcomes    Seeking to establish Board training. The Board is in the process of revising their Board by-laws. Third Quarter SEOTS Events    Young Women’s Group, Third Saturday of each month, 1:00pm-4:00pm Haudenosaunee Tattoo & Regalia Traditions, May 19, 11am-3pm Community Picnic, Saturday, June 23, 11am-3pm The Elder In-Home Assistance Program is an annual two-week program offered to complete odd jobs in Elder homes. 81 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: OS I 24 I 18 2. General Information: Session: 18] Open AgendaHeader: D Executive- See instructions for the applicable laws, then choose one: LjR_e~p_o_rt_s__________________________________________________________~ D Accept as Information only ~ Action - please describe: Requirement for ONCOA to submit quarterly report to OBC 3. Supporting Materials ~ Report D Resolution D Contract D Other: 1. r---------------------------------~ 3. 4. 2. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted - Grant Funded 5. Submission Authorized Sponsor I Liaison: !Jennifer Webster, Council Member Primary Requestor/Submitter: Patricia Lassila, ONCOA Chairwoman Your Name, Title I Dept. or Tribal Member Additional Requestor: Lois Strong, ONCOA Coordinator Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 D Unbudgeted 82 of 175 ONCOA FY18 Q2 REPORT TO OBC May 2018 Period: January February March 2018 MISSION: ONCOA ADVOCATES FOR ALL SERVICES THAT PLACE PRIORITY ON THE WELL-BEING OF OUR ELDERS ONEIDA NATION COMMISSION ON AGING Patricia Lassila, Chairwoman Carol Elm, Member Arlie Doxtator, Vice Chairman Mary Ann Kruckeberg, Member Dale Webster, Secretary Lois Powless, Member Eugene Danforth, Member Dellora Cornelius, Member Florence Petri, Member Primary Focus Areas for ONCOA ~ Long Term Care Services & Support- Alzheimer's & Other Dementia Diseases; Affordable & Accessible Elder Housing; Adult Day Care Services; and Personal Care Agency ~ Communication -- Tribal Elders, Elder Service Staff and Community ~ Training & Education -- ONCOA and staff ONCOA Meetings January February March 2018 January 9 January 13 February 13 February 27 March 13 March27 FINANCIALS Our financial report for period ending March 2018 shows that ONCOA has a positive variance of $11,317. This positive variance is a trend that occurs for ONCOA throughout the fiscal years. ONCOA has state and national trainings scheduled during the final quarter of FY20 18. It is expected that our year end financials will meet our budget projections or FY2018. MINUTES All approved minutes are submitted to the Tribal Secretary's office monthly. PROJECTS & INITIATIVES • • Alzheimer's Awareness & Research collaboration with UW-Madison Research Center o Dementia Diagnostic clinic o Memory Screening Event o Alzheimer's Community Advisory Board o Alzheimer One-day conference in Oneida August 2018 Annual Elder Expo - August 2018 Adult Day Care Services CIP (Concept Plan) CIP#OS-013 Elder Apartment Garages Elder Service Apartment Security Cameras with Elder Services Elders Memorial Garden CIP Solar Deployment in Oneida (support) Conferences/training (Long Term Care; Alzheimer's & Other Dementias; Oneida cultural events) • • • • • • • 1 83 of 175 ONCOA FY18 Q2 REPORT TO OBC May2018 Period: January February March 2018 • • • • Elder Village IT (11-14 cottages) Elder Tree IT (technology grant) Community Outreach Events with Oneida Elders Wisconsin Tribal Long Term Care Study Group (Tribal Operated Waiver • • • Plan) Hemp Production in Oneida (support) Money Follows the Person Grant (Monies to be used for developing Personal Care Agency) ONCOA Bylaws (waiting for completion on Comprehensive Policy Governing Boards, Committees & Commissions) COMMENTARY Alzheimer's Awareness and Research Initiative • Alzheimer's and Dementias 32nd Annual Conference: ONCOA collaborated with the UWMadison Research team to present at this conference. Workshop title: Community Based Movement to Build Health Equity and Address Alzheimer's Disease in Wisconsin's Indian Country. Partial Workshop Description: Although data describing the prevalence of Alzheimer's disease and related dementias (ADRD) is sparse, recent analyzes suggest the disease will disproportionately burden Native Americans. Leaders from the Oneida community are taking steps to address these misconceptions, partnering with faculty and staff from Wisconsin Alzheimer's Disease Research Center and the Wisconsin Alzheimer's Institute to expand their community's access to dementia diagnostic services, build awareness of ADRD, support caregivers, and promote participation in ADRD research. • In December 2014, ONCOA connected with the Wisconsin Alzheimer's Disease Research Center after meeting representatives at the Annual Wisconsin Alzheimer's Conference. The UW-Madison's Alzheimer Disease Research Center is one ofthe Nation's leading research centers providing scientific research, resources, and expertise in Alzheimer's Disease and related illnesses. ONCOA supports Oneida Tribal Members to expand their awareness of Alzheimer's Disease and other Dementias and to participate in the national effort to end Alzheimer's. • In May 2015, Dr. Dorothy Farrar-Edwards, Dr. Carey Gleason, Fabu Carter and Carol Hutchinson from the University of Wisconsin School of Medicine and Public Health Alzheimer's Disease Research Center (ADRC) met with Oneida Elders and others at the AJRCCC Meal Site to provide Alzheimer's Disease information. This was an eventful meeting which initiated the strong collaboration between the UW-Madison ADRC and ONCOA. ONCOA held a meeting with Dr. Dorothy Edwards and Dr. Carey Gleason to discuss the potential collaboration between Oneida and UW-Madison's Alzheimer's Disease • Research Center. Potential areas of collaboration are Training Dementia Care Specialist; Community Education; Promoting Timely Recognition of Memory Disorders; Connecting to Oneida Health Center and Anna John Resident Centered Care Community. The Green Bay Area has a large Native Population and would be ideal for a Satellite Center for a UW-Madison Alzheimer's Resource Center. 2 84 of 175 ONCOA FY18 Q2 REPORT TO OBC May2018 Period: January February March 2018 • Alzheimer's Clinical Trials-- ONCOA continues to work on encouraging tribal members to become participants in Alzheimer's Clinic Trials. There is very little information on Native Americans that would indicate how prevalent the disease is in Indian country. We can fight this disease by becoming research volunteers who provide critical data needed to move science forward. Several Oneida volunteers have already signed up and are encouraging others to participate. Status: Staff from UW-Madison Research team met in Oneida to discuss future planning. The Oneida Health center continues to work with the Wisconsin Alzheimer's Institute, University of Wisconsin to create an Alzheimer/Dementia Diagnostic Clinic within the Oneida Community Health Center. ONCOA will work on developing an Alzheimer's Community Awareness Education Plan with the representatives from the Wisconsin Alzheimer's Institute. ONCOA is now part of the Wisconsin ADRC Alzheimer's Disease and Related Dementia's (ADRD) Project. This group was formed in December 2017. Elder Services & ONCOA • ONCOA requests the Oneida Business Committee to provide a copy of the Comprehensive Re-Organization Plan for Elder Services to ONCOA. Elder Services management sent ONCOA a copy of the revised Elder Services Organization Chart. We are still waiting for the Comprehensive Re-Organization Plan for Elder Services from the Governmental Services Department Division Director (GSD Director.) and the Elder Services Manager. This request dates back to October, 2016. There must be a plan which was generated from the revised Elder Services Organization Chart. • Treasurer's Budget Planning- FY2019, FY2020, & FY2021 We started the initial phase to begin work on a Triennial Budget in January 2018. It is expected that the ONCOA budget will remain the same. The only variance will be the Treasurer's mandates such as employment costs, indirect costs and fringe rate. Elder Tree II- January 2018 • The Elder Tree project was created at The Center for Health Enhancement Systems Studies, University of Wisconsin-Madison. • This project is a new grant opportunity for elders. It is called Helping Older Patients with Multiple Chronic Conditions. It's a test of an updated Elder Tree system where the focus is on older adults with poorer health and it has a "Clinician Report" which connects Elder Tree II to their doctor's office. The doctor can be alerted to any worsening health symptoms automatically by the Elder Tree II system. • The plan is to see if elders with multiple chronic conditions will see improved quality of life and health outcomes from using Elder Tree with the Clinician Report compared to those who do not get Elder Tree with Clinician Report. • Debra Danforth, OCHC Operations Director, supports moving ahead with this project and arrangements will be made to discuss the formalities. 3 85 of 175 ONCOA FY18 Q2 REPORT TO OBC May2018 Period: January February March 2018 Elder Village- Redesign of Phase II of ten (10) Cottages • Affordable and accessible housing for our elders is a priority need in our community. To address this need, ONCOA played a major role in identifying the Elder Village Concept as a neighborhood that would enhance "Quality of Life Principles" for elders. The cottages are unique with materials, varied layout, and are in a park-like settings with ample green space surrounding the homes. There is a trail connecting to other Oneida areas like Site I, Turtle School, and eventually Site II. The Elder Village homes meet the minimum ADA standards. • A Project Team has been formed to redesign Phase II of the next ten to fourteen cottages. Representatives include the following areas: ONCOA, Oneida Housing Authority, Senior Architect, Planning, and Solar Energy, • The redesign was completed taking into account the best quality of life needs of elders. There will be some minor adjustments for the cottages as well as considering smaller units to keep cost down. Solar panels for future homes were discussed. The bedrooms and garages need ADA clearance. We need to have a discussion about the total costs of the cottages. It's not just about the design. For example, the bidding package could be broken down so we get more potential contractors working at the same time. • Status of March: Considering the delays of completing the architectural designs, the construction bids did go out as expected. Actual construction will begin in Spring 2018. There has been a delay in starting construction and ONCOA is checking into this matter Adult Day Services • ONCOA has identified the need for Adult Day Services and garages for the Tribal Elder Apartments. The Adult Day Service was deleted from the original ORCCC project and slated for a future development CIP. These projects are related to the development of the Lee McLester II Complex. ONCOA will be working with Elder Services to support moving these projects forward. • Status Adult Day Services: The designated planning team person changed employment and no other staff person has been assigned to this project. As a result this project has been put on the back burner. Next step is to seek another planning person to take over this project. Tribal Elder Apartment Garages • In February 2005 Elder Services started the plans for a capital improvement project request for garages for tenants occupying the Elder Service apartments. Project justification continues to be for health and safety issues. Because the existing building is located on top of a hill, it can be extremely windy with harsh weather conditions. Elders are especially susceptible to health problems caused by these conditions and it can be very difficult for elders to get to and from their vehicles in inclement weather. • Status Apartment Garages: There has been little movement on this project during Fiscal2017. With the newly formed Comprehensive Housing Department effective October 1, 2017, the team to manage the plan will most likely be changed. The FY2018 Tribal budget approved the CIP cost to build the garages and equipment garage. ONCOA will continue to play a role in the on-going development of the project. 4 86 of 175 ONCOA FY18 Q2 REPORT TO OBC May2018 Period: January February March 2018 Long Term Care Group • During the past months the waiver plan was changed to Tribally Operated Waiver. It is expected that solutions will be developed to narrow the health care gap in critical risk areas experienced disproportionately among American Indians. • Status: The Tribal Long Term Care Study Group, consisting of State and Tribal Representatives, continues to work with CMS to get the Tribal Waiver approved. As of the date of this report, no resolve has been reached with CMS regarding the Tribal Waiver Category approved for Wisconsin. • Issue: Brown County will fully implement the Family Care Program in July, 2018. This means that the COP will no longer be available to Oneida families. With no tribal waiver plan available all eligible native people with have to plan for health care through Family Care. ONCOA is unaware of the current status of this matter. Money Follows the Person (MFP) Tribal Initiative • The Centers for Medicare and Medicaid Services is offering states and tribes between $850,000 and $1.93 million in grant funding in order to build Sustainable Community-Based Long Term Services and supports specifically for Tribal Members. Wisconsin must have an active partnership with the participating tribes or tribal organizations in order to be eligible for the grant. • The project Oneida has selected to develop is a Tribal Personal Care Agency along with needed infrastructure to deliver Long Term Care services to Oneida Tribal Members. Having a Personal Care Agency will allow Elder Services and Oneida Health Center to obtain Third Party Billing Payments through Medicaid for In-Home Care and Home Chore Services. Currently, Oneida provides In-Home Care and Home Chore Services that are paid through Tribal Contribution. • ONCOA supports having a Personal Care Agency to help defray Tribal Contribution costs for Elder related services. The reimbursement will come from those services provided to clients who meet low income eligibility (Medicaid). • Status: David Larson, OCHC Ancillary Services Director, is the person in charge of this grant for Oneida with ONCOA serving on the planning group. Dave Larson met with ONCOA and stated that we will continue work on the Personal Care Agency and will be able to utilize the Phase III funding for needed education and training. Great Lakes Native American Elders Association (GLNAEA) • GLNAEA meetings ().re held quarterly and membership is comprised ofNative Elders from the eleven tribes in Wisconsin. Each tribe takes a turn at sponsoring a meeting on their reservation. Tribal news and current issues in Indian country are discussed at the meetings. Social interaction between the tribes is an important aspect of the association that keeps members participating in the meetings. Wisconsin Tribal Aging Directors Association • ONCOA Members participate in bi-monthly meetings. All eleven tribes belong to this association and meet to discuss Aging Issues in Indian Country and to formulate ways to best meet the needs of our Native Elders. This is a very informative meeting. • This is a collaborative relationship that ONCOA has maintained with Elders Services and the other tribes since the inception of the organization. 5 87 of 175 ONCOA FY18 Q2 REPORT TO OBC May2018 Period: January February March 2018 Elder Service Staff Meetings • Elder Service Staff Meetings are held on the first Tuesday of each month. ONCOA is pleased to announce that we are invited to attend these meetings. Title V - Senior Community Service Employment Program (SCSEP) • SCSEP is Elder job training funded through a grant from the U.S. Dept. of Labor. • ONCOA has employed Title V staff for the past 8 years and we have always had great success working with the Title V program. Since our budget is limited we seek out resources to assist us in meeting our administrative needs. • Status: We continue to seek applicants to work with ONCOA in the administrative area. Meeting Requirements ONCOA meets on the second and fourth Tuesday of each month at 1:00 p.m. in the Elder Services, Conference Room. Special Meetings are held during the month to address specific topics related to the goals and objectives of ONCOA. Meetings are open and community members are encouraged to attend. Dates and times of meetings are published in the DRUMS and Kaliwisaks publications. GOALS GOAL I ONCOA will create policies and work together with Elder Services in an effort to improve the quality of life of our Elders. GOAL IT ONCOA will communicate with Elders on issues, policies and services in order to increase their awareness and participation. GOAL ill ONCOA will advocate at all levels (tribal, local, state, national) for resources to provide for elder services Each commissioner, along with the ONCOA staff, brings with him/her a varied background of employment, life experiences, education, and community/state/national involvement to work toward a common goal of advocating for services that place emphasis on our elders. The following list demonstrates the extent of current community/state/national involvement for the ONCOA commissioners and staff: Oneida Nutrition Board ADRC Brown County Oneida Election Board · ADRC Outagamie County National Indian Council on Aging (NICOA) Oneida Police Commission Oneida Hotel Corporation Wisconsin Indian Veterans Association National Indian Child Welfare Association Oneida Veterans Affairs Committee Great Lakes Native American Elders Association (GLNAEA) G\ONCOA\Quarterly Reports FY2018\FYI8 Q2 Jan Feb Mar 2018 6 88 of 175    /  /                                      89 of 175 Quarterly Report to the Business Committee FY18 2nd Quarter Report ONEIDA GAMING COMMISSION Report Submitted By: Matthew W. Denny, Chairman OGC Elected Members: Chairman, Vice-Chair, Secretary, Commissioner, Matthew W. Denny Mark A. Powless Sr. Reynold “Tom” Danforth Michelle Braaten OBC Liaison: Kirby Metoxen Staff: The OGC is comprised of four departments that report to: Executive Director, Tamara Van Schyndel 47 of 50 full time employees are Oneida enrolled  Administration: Shannon Davis, Executive Assistant (1 Administrative Assistant)  Compliance: Connie Herlache, Compliance Manager (2 Regulatory Compliance Specialists)  Investigations & License: Steve Hill, Investigations & License Manager (4 Investigators & 1 Investigator Trainee)  Surveillance: Jason King, Surveillance Director (1 Administrative Assistant, 5 Supervisors, 24 Surveillance Officers, 1 Training Coordinator, 1 Tech Supervisor, 5 Techs)      OGC MINUTES/ACTIONS TAKEN NIGC 1 Quarter Payment (01/10/18 Approved; 01/15/18 Ratification) Gaming Semi-Annual Safety Inspections for Main, IMAC, & Mason St (01/29/18 Approved; 02/05/18 Ratification) IGT Settlement/Contract was ratified after approval was tabled pending investigation (01/26/18 Approved; 02/05/18 Ratification) Blackjack ROP Recommendation & Revision (02/12/18 Approved; 02/19/18 Ratification) MS Data Insight LLC Communication (02/28/18 Approved & Forwarded to Gaming Management; 03/05/18 Ratification st OGC Approved January February March SOP’s Promotions 1 5 1 8 9 1 Progressive Malfunctions/ Transfers 6 17 9 Page 1 of 2 Employee Licenses Vendor Licenses Gaming Contracts 19 24 13 0 1 2 3 14 6 90 of 175 OTHER UPDATES Surveillance System Replacement Project  WM Casino camera replacements complete and cutover to Genetec system (March) Employee License Criteria re-evaluated (no updates made at this time) Bingo Area Asset Security and Access Control reviewed and recommendations made OGC Roles & Responsibilities meeting (03/26) clarified BC and OGC roles in Gaming oversight SPECIAL EVENTS/TRAVEL January: N/A February:  Emergency Preparedness for Casinos in Chandler, AZ (02/13/18 - 02/15/18)  TGPN Conference and Surveillance Tour in Cabazon, CA (02/15/18 – 02/15/18) March:  Game Protection Training hosted at Oneida for Table Games and OGC departments (03/06/18 – 03/08/18)  GLI Roundtable in Las Vegas, NV (03/06/18 – 03/09/18)  World Game Protection Conference in Las Vegas, NV (03/11/18 – 03/16/18)  National Tribal Gaming Commissioners/Regulators Conference in Spokane, WA (03/19/18 – 03/23/18) GOALS & OBJECTIVES UPDATE 1) Oneida Gaming Minimum Internal Control Standards (OGMICS) Revision Project to be completed.  Bingo section revisions complete, reviewed by Gaming Management, and finalized  Technical Standards for Class II Gaming Systems and Equipment section revisions complete, reviewed by Gaming Management, and finalized  Gaming Machines section revisions in progress 2) Ensure processes, policies, standard operating procedures and applicable flow charts are documented and/or updated for all Gaming Commission departments.  Ongoing process of documentation, review, revision and approval of internal documents 3) Train all departments and levels of staff thoroughly on responsibilities, processes and operational knowledge. Ongoing - See Special Events/Travel section. MEETINGS Regular meetings are scheduled January 16, 2018 (Rescheduled from January 15, 2018) for 9:00 AM on the first and February 05, 2018 third Monday of every month February 19, 2018 March 05, 2018 March 19, 2018 (Cancelled) HEARINGS One (1) Employee License Hearings was conducted (01/18/18) The Oneida Gaming Commission and its departments collectively promote and ensure the integrity, security, honesty and fairness of the regulation and administration of all Gaming activities within the jurisdiction of the Oneida Nation. Page 2 of 2 91 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 / 24 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Kirby Metoxen, Councilmember Primary Requestor/Submitter: Dakota Webster, LCC Secretary Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted 92 of 175 ONEIDA LAND CLAIMS COMMISSION 2nd QUARTER REPORT January 1, 2018 to March 31, 2018 Submitted by Dakota Webster, LCC Secretary 920-228-0623 Landclaims_comm@oneidanation.org LAND CLAIMS COMMISSIONERS: Officers: Chairperson- Loretta Metoxen, Vice Chair-Chris Cornelius, Secretary/TreasurerDakota Webster Commissioners: Donald McLester, Tomas Escamea, Charles Wheelock, Sheila Shawanokasic LCC Liaison: Jennifer Webster and Kirby Metoxen PURPOSE: The Oneida Land Claims Commission (OLCC) will make informed thoughtful recommendations to the General Tribal Council (GTC) and Oneida Business Committee (OBC) on issues pertaining to all Oneida land claim issues. We encourage and seek active participation from the membership. MISSION: Actively pursuing education, recommendations, and resolutions to all land claim settlement offers; honoring our ancestors, treaties, and the next seven generations. MINUTES: January- Oneida Land Claims Commission has been working to iron out misunderstandings with the BC support staff duties and responsibilities and the MOU agreement. The OLCC is working to collect, compile, and discuss feedback from the November, 2017 New York trip which provided a better understanding about needed improvements and recommendations 93 of 175 concerning the utilization of the NY properties. The OLCC created a subcommittee to work on an Oneida Land Claims calendar of historical events for membership education. February- .Continue to work with Steve Webster on OLCC support staff needs. Elections were held and the results were: Loretta Metoxen - Chair, Chris Cornelius -Vice Chair, Dakota Webster - Secretary / Treasurer. The first quarter report was completed. The OLCC continued to work on their By-Laws. The OLCC discussed Land Claims membership education and book purchases for the membership and OLCC education. March- The OLCC reviewed past OLCC recommendations to sell New York properties and voted to oppose the previous OLCC position. Information from the Division of Land Management revealed that 2 properties in New York are on the OLCC asset registry. The OLCC is researching what this means regarding responsibilities to that land. The OLCC By Laws were updated and they are 75% complete. The By-Laws should be ready to submit, as soon as the LOC starts accepting updated by laws; which is pending approval of the changes to the Comprehensive Policy Governing Boards, Committees and Commissions. The OLCC approved the Division of Land Management (DOLM) request to demolition the buildings on New York properties located at 4853 State Route 31 in Vernon NY; these are the OLCC asset registry properties. FINANCIAL: January meetings = $ 600 stipends 2 regular meetings February meetings = $600 stipends 1 regular meeting 1 working meeting March meetings = $800 stipends 2 regular meetings 1 working meeting GOALS AND OBJECTIVES: The OLCC is working to schedule community outreach events to educate the membership about the NY Land Claims and collect feedback from GTC participation in order to provide recommendations to the Business Committee. The OLCC is seeking new ways to engage the community about our land claims. The OLCC will continue to meet jointly with the OBC regarding the Oneida Land Claims. The OLCC will continue to study other Tribal Land Claims Settlements and share this information with the membership. The OLCC will schedule and hold 94 of 175 a public hearing to obtain membership input. The OLCC continues to work on their by-laws with respect to the evolving Comprehensive Policy governing Boards, Committees and Commissions. Once the Comprehensive Policy is approved the OLCC will move forward and seek approval of the updated OLCC By-Laws. MEETING REQUIREMENTS: The OLCC meets twice a month, the first and third Thursday of every month at 5:30 p.m. at Cottage 2. Meetings are held in accordance with the OLCC By-Laws. FOLLOW-UP: The OLCC is waiting to finalize a meeting time and date with the Land Commission and the Oneida Business Committee (OBC) to further discuss on the New York Land and Claims. The OLCC is continuing to work with planning in order to find a solution to OLCC records storage and office space needs. The OLCC is working with the BC support staff for administrative assistance on special OLCC projects, as outlined in the By-Laws and the MOU. The OLCC will schedule a date to hold a public hearing as outlined in the OLCC By-laws 2-6. A. The Oneida Land Claims Commission is a GTC elected governing body tasked to meet the needs of the General Tribal Council for Oneida Land Claims. 95 of 175 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 I 24 I 18 2. General Information: Session: ~ Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: ~ Accept as Information only D Action -please describe: 3. Supporting Materials ~ Report D Resolution D Contract ~ Other: l.'IJ-an_u_a_r-y,-F_e_b-ru_a_r-y,-a-n_d_M-ar_c_h~M_i_n-ut_e_s--------, 3. 4. 2. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted -Grant Funded 5. Submission Authorized Sponsor I Liaison: I Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Debbie Danforth I School Board Chair Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. · Page 1 of2 D Unbudgeted 96 of 175 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested : Per the MOA between the Oneida Business and Oneida Nation Elementary School and School Board, the Quarterly Report is to be submitted as an update. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 97 of 175 Oneida Nation School Board PO Box 365 • Oneida, WI 54155-0365 (920) 869-16]6 DATE: May 15, 2018 REPORT: Quarter 2 School Board Report BOARD: Oneida Nation School Board MEMBERS: Debra Danforth, Chair Todd Hill, Vice Chair (Vacant), Secretary Melinda K. Danforth, At-Large Member Fred Muscavitch, At-Large Member Shanna Torres, Parent Member Melinda J. Danforth, Parent Member Rhiannon Metoxen, Parent Member Shannon Metoxen, Parent Member Vacant, Parent Member CONTACT PERSON: OBC LIAISON: Debbie Danforth Brandon Yellowbird-Stevens MINUTES: January 2018 February 2018 March 2018 ~ 000000 ONEIDA UPDATES As of May 8, 2018, the School Board recently lost a valuable member, Margaret Ellis. Margaret has a sincere compassion to see the next generations succeed in life. Her eagerness and dedication to learn, guide, and share ideas will surely be missed! The School Board has gained a new Parent Member, Shannon Metoxen. We welcome her and look forward to meeting with her at the next regularly scheduled School Board meeting in June, 2018. During this year's elections, there will be four vacancies. The School Board is excited and looks forward to filling all vacant positions! There are many items to complete and we are seeking A good mind. A good heart. A strong fire. 98 of 175 energetic members, who are willing to devote their time and effort to help the Oneida School System be a first choice school for our community. The total O.N .S.S. student enrollment is 439, wh ich includes 20 students in the 3-5 year-old Family And Children Education {F.A.C.E.) Center-Based program; 209 students in grades K-5; 85 middle school students; and 125 High School students. The F.A.C.E. program currently has 43 families with infants and toddlers ages birth through 3 years-old. There are two Parent Educators who do home-visits to these families. May 4, 2018 was the mid-quarter mark of fourth quarter. With the school year coming to an end, there are additional staff vacancies as a result of this year's staff retirees. The School Board sends many thanks and appreciation to the staff retiring: Ms. Gail Danforth, Middle School Language & Culture teacher; Ms. Shery Zika, Elementary Special Education Teacher; Ms. Annette King, Middle School Special Education Teacher; and Mr. Tom Pivovar, Middle School Social Studies Teacher. They were honored at the April 27th Honors and Perfect Attendance Assembly for their many years of dedication to the ONSS students and School System. Kindergarten Honor Day is June 1, 2018 from lOAM until noon at the elementary school. Seven F.A.C.E. students will be graduating to kindergarten this year. Their graduation will be at the elementary school and is scheduled for June 4, 2018 at 5PM. June 7, 2018 is the last day of classes and graduation ceremonies for both 8th Grade and Seniors. Congratulations to all ofthe Graduates! The 8th Grade graduation is scheduled for lPM in the O.N.E.S. Big Gym. The High School Graduation will be at 6PM at the Radisson . Administration is utilizing the highly qualified staff who volunteered to fill some of those vacant positions: Ms. Keta Quiver is transferring from 5th grade to the Middle School Reading Teacher; Ms. Linda Schuyler is transferring from 5th grade to the Middle School Social Studies position; 5 Ms. Pauline Centers is transferring from l t grade to the Middle School Reading Intervention position . ONSS and the School Board welcome the new School Nurse, Ms. Kristine Labby, who will be working at both the High School and Elementary School. This is a well-needed position and we are thankful for the assistance of the Oneida Nation Community Health Department for f inding her to fill the position. The School Board and Administration would also like to thank the trained staff for administering minor medical attention to students. - 2 A good mi nd. A good heart. A strong fi re. ~ ONEIDA 99 of 175 In addition to the filled positions, we also have a new LT. E. Elementary School Counselor, Ms. Stacy Lewis. Ms. Cinthia Dziaduch is another LT. E. who started initially as a Substitute Teacher and is now the K-5 Cross Categorical Teacher under Special Education . Mr. Michael Jenkins is an LT. E. and is teaching High School Math. We look forward to seeing their progress with our students and appreciate their dedication and service. Even with the transferring of current staff to other positions and hiring of L.T.E. positions, ONSS is still in need of hiring more staff. Vacant positions have been approved to be posted at HRD; however, there have been multiple requests, not only by parents but staff as well, to increase the number of co-teachers/teacher aides to better support the teachers in classrooms. On April 25, 2018, the School Board held a Parent/Community Input Session to obtain parents/community feedback of strategies, priorities, resources, and ideas of how to improve the Anti-Bullying Policy currently in place. This was a well-attended meeting by not only the community, but by staff as well. Some School Board members attended, not to form a Board, but as a parent/guardian. The discussion was facilitated by Mr. Jay Rasmussen, who did a great job at keeping the motivation and interest of the audience. Everyone worked together in teams and groups to develop ideas of priorities that the School Administration can use to create a more effective policy against bullying. The follow-up meeting will be held in the ONES Library on May 23, 2018 from 5PM until 7PM On May 14, 2018, the School Board held a Special Meeting to work on updating the Superintendent's evaluations, expectations, and to conduct an overall review ofthe current organization. A follow-up meeting is scheduled to take place on May 21, 2018. GOALS AND OBJECTIVES With the transition of the Language Department to the School System, our students will continue to increase their knowledge of Oneida language and culture, as they attend language I culture and social dance classes as part of their daily education . The three year A.N.A. Grant awarded to the Language Department has been beneficial as six Language Apprentice positions were able to be filled, as well as other resources and tools to help make this program successful. These staff will continue to be in training to learn more about the language, how to speak, and how to teach others. This new transition will be beneficial for students, their families, and the community. The completion and submission of the Education Law continues to be a goal for 2018. This Law is foreseen to include many areas of education, including the teaching and learning of the Oneida Language and Culture. There is a dire need to have all areas of education collaborate - 3 A good mind. A good heart. A strong fire. ~ ONEIDA 100 of 175 with each other to promote awareness and support to increase community members' selfsufficiency within our Nation. Lastly, maintaining the safety of our staff and students remain on the 2018 list of goals. Staff and students will continue to practice the A.L.I.C.E. training. School Administration will continue their efforts of ensuring that both the elementary school and high school are in safe operating conditions. Fall trainings are already being organized and scheduled, which includes the on-going Conscious Discipline Training. In addition to training, highly qualified staff are needed to promote a safer and more positive environment for our students and staff. MEETING REQUIREMENTS The Oneida Nation School Board holds open meetings the first Monday of every month at 5:00 p.m. in the library at the Oneida Nation Elementary School, N7125 Seminary Road, Oneida, WI. Special meetings are held when deemed necessary and duly called by the School Board Chair. - 4 A good mind. A good heart. A strong fire. ~ ONEIDA 101 of 175 Oneida Nation School Board Meeting Minutes Date: Monday, April 2, 2018 Time: 5:00p.m. Place: O.N.E.S. Library The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning atmosphere based on On.~~.yote a·ka values. We will provide the expectations, resources, and educational opportunities to encourage students to be productive. Present: Debbie Danforth, Todd Hill, Fred Muscavitch, Rhiannon (RC) Metoxen, Margaret Ellis, Melinda K. Danforth Excused: Shanna Torres, Melinda J. Danforth Others: Sheri Mousseau, Artley Skenandore, Patti Morin, Mandi Schneider, Fay LeMense, Tony Romandine, Linda Jenkins, Tracy Christensen Called to order by: Debbie Danforth Time: 5:05p.m. Opening by: Artley Skenandore 1: Approve Agenda Motion by Fred Muscavitch to approve the agenda. Seconded by Todd Hill. Motion carried. II. Short Program Graduates- None III. Minutes A: Regular Meeting 1. March 5, 2018 Motion by Todd Hill to approve the minutes. Seconded by Fred Muscavitch. Motion carried. B: Special Meetings 1. March 9. 2018 Motion by Todd Hill to approve the minutes. Seconded by RC Metoxen. Melinda K. Danforth abstained. Motion carried. 2. March 23. 2018 Motion by Margaret Ellis to approve the minutes. Seconded by Todd Hill. Motion carried. V: E-Polls to Ratify 1. CTAS Grant (Tribal Youth Program (OJJDP) Purpose Area 9) Resolution [approved]- Mandy Schneider Motion by Fred Muscavitch to ratify CTAS Grant Epoll. Seconded by Todd Hill. Motion carried. Secondary motion by RC Metoxen to request to have quarterly updates. Seconded by Margaret Ellis. Motion carried. 2. Head Start Language Immersion Grant Narrative [approved]- Tracy Williams [not present] Motion by Fred Muscavitch to ratify Head Start Language Immersion Grant Narrative. Seconded by Todd Hill. Motion carried. Secondary motion by RC Metoxen to request the yearly evaluation plan results to be shared with the School Board. Seconded by Melinda K. Danforth. Motion carried. VI: Tabled Business- None April2, 2018 Oneida Nation School Board Meeting Minutes Page 1 of4 102 of 175 VII: Standing Agenda Items j Follow-Up A: Standing Agenda Items 1. CIP I High School- Verbal update by Artley Skenandore A meeting was held last week with Planning. They have new leadership and are working on an update. Admin asked them to go back to CFO to have a follow up meeting between B.C. and School Board on the Bond. Admin summarized that they need the Bond sponsored and Admin can make the payments on the O&M side. Planning will come back with an update. Planning has new leadership and they pledged to provide information on the Capital Improvement process and what they have to fulfill. Also had meeting with the Recreation. They are discussing who should be the new client as they want to make changes to the Recreation Facility and change the client to the school system. Motion by RC Metoxen to accept update. Seconded by Todd Hill. Motion carried. 2. Athletics- Update by Artley Skenandore Seymour did not yet confirm partnership a 3 on 3. We would probably host Friday and Saturday games. The benefit for us to have Seymour use the gyms and the ONHS Booster Club is it will keep all profits from concession sales. April13 is the date. May 5, Saturday, going to be supporting local LAX with 4 men's teams and 4 women's team basketball adult tournaments. June 26 and 27 cosponsoring basketball clinic in elementary school gym. H.S. is doing Track and Softball- inviting middle school to attend practice with Varsity; currently have three girls which helps add to the numbers. Motion by Melinda K. Danforth to accept report. Seconded by Todd Hill. Motion carried. Discussion by Todd Hill: Request to have 6th grade boys basketball recognized for their accomplishments as well as the coach. 3. JOM Program- [No meeting held in March] a. Minutes b. Budget Next meeting is April 26th at 10:00 a.m. B: Follow-up 1. Ramah Navajo Settlement Funds/Proposed Education Endowment Resolution and Atty Review Motion by Fred Muscavitch to approve red-lined version with the recommended changes. Seconded by Melinda K. Danforth. Motion carried. Requesting School Board Administrative Assistant to make recommended changes and to resend changes to School Board Attorney to obtain a final draft and then to send to the Treasurer to establish a meeting date. Discussion by Fred: Like everything on page 44. On page 45, one change, 2nd and 3rd line, it's at a 50% but SB could change this to a Quorum. Further on in same paragraph, 2nd -3rd bottom of paragraph, change wording of Adopting a Resolution to An adopted resolution. Page 46, #5, missing a word- the word "Interest" needs to be added to state Endowment Interest. We have been able to spend the money originally set aside, $300,000 or so. Treasurer has not yet deducted the $300,000. There are items that are on the list but haven't been purchased. Melinda K. Danforth: Can the list of Teacher items requested be brought back before the School Board? [excerpt from March 5, 2018]: School Board Admin received phone call today from Treasurer's Assistant with recommendation to reschedule meeting. Treasurer will request new meeting and will send updated draft. [excerpt from February 5, 2018 Minutes]: Motion by Rhiannon Metoxen to review and forward to attorney and to bring it back to March meeting, and have School Board Admin follow up with Treasurer's office to find out if the s·chool Board needs to respond and by when, if needed. Seconded by Todd Hill. Motion carried. April2, 2018 Oneida Nation School Board Meeting Minutes Page 2 of4 103 of 175 3. Educational Leave requestto attend UW-Madison Capstone Program:[Deferred unti/9/20187 [excerpt from August 17,2017 Minutes]: Motion by Melinda K. Danforth to defer until September 2018 meeting. Seconded by Fred Muscavitch. Motion carried. [excerpt from July 10,2017 Minutes]: Motion by Margaret Ellis to accept update and to note agenda that update should be expected after end of program in September 2018. Seconded by RC Metoxen. Motion carried. [excerpt from June 5, 2017 Minutes]: Motion by Melinda K. Danforth to approve request. Seconded by Shanna Torres. Motion carried. Discussion: Request update upon return. VIII: New Business- None IX: Reports · A. Superintendent Motion by Fred Muscavitch to approve the Superintendent's report. Seconded by Todd Hill. Motion carried. B. Administrative Staff 1. Business Manager 2. K-8 Principal a. Assistant Principal [add-on] b. Gifted and Talented c. PBIS 3. 9-12 School Principal a. PBIS 4. Language Program 5. Special Education 6. Technology 7. FACE Motion by Fred Muscavitch to accept the administrative staff reports. Seconded by Margaret Ellis. Motion carried. C. FYI: Monthly School Calendar 1. April (no action needed) Motion by RC Metoxen to go into executive session at 5:50p.m. Seconded by Margaret Ellis. Motion carried. X: Executive Session Motion by Melinda K. Danforth to come out of executive session at 6:17p.m. Seconded by RC Metoxen. Motion carried. Present: Debbie Danforth, Todd Hill, Fred Muscavitch, RC Metoxen, Melinda K. Danforth, Margaret Ellis Excused: Shanna Torres, Melinda J. Danforth Others: Sheri Mousseau 1. Resignation of Middle School Social Studies Teacher (T.P.) Motion by RC Metoxen to accept resignation and approves to post position. Seconded by Margaret Ellis. Motion carried. 2. Resignation of Elementary School Special Education Teacher (S.Z.) Motion by Fred Muscavitch to accept resignation and approves to post position. Seconded by RC Metoxen. Motion carried. 3. Five School Board Candidate Applications [close date was March 9, 2018][term dates 9/01/17-8/31/20] Motion by Fred Muscavitch to accept application of Shannon Metoxen and to forward the recommendation to the Tribal Secretary. Seconded by Melinda K. Danforth. Motion carried. April 2, 2018 Oneida Nation School Board Meeting Minutes Page 3 of4 104 of 175 School Board Chair, Debbie Danforth, appoints Shannon Metoxen to fulfill the parent position vacancy. Yays for Shannon Metoxen: Melinda K. Danforth, Fred Muscavitch, RC Metoxen, Margaret Ellis,.Todd Hill. Yays for Latsi Hill: Fred Muscavitch, RC Metoxen Yays for Fern Diamond: Not a parent/guardian; ineligible for Parent Position Yays for Paul Metoxen: None Yays for Rita Madrid: None 4. ONSS Employee Indirect Compensation SOP: Trade Back for Cash [add-on if received by Attorney] Motion by Fred Muscavitch with recommended changes and to contact School Board Attorney for her legal opinion of Food Service Employees as they just entered into their first contract this year and should be eligible. Seconded by Melinda K. Danforth. Motion carried. Page 3, 6lines down, last sentence: · Take off A in area. 8 more lines down, 3.6.1. No "r" on the end in Trade back for Cash. Kitchen staff- do they get this or not? Do an addendum to include Food Service Employees to receive benefits 5. FY 2018 Oneida Nation School System Employee Incentive Awards [please see Attorney's email] Title should be clear of whether this is for the school system only or if it is for the Nation. The Receipt form, 5.0, 5.3, 5.4 suggests where the money comes from- so it should be clearer in the title. Motion by Melinda K. Danforth to accept as an FYI as a draft and for another draft to brought back with clarification. Seconded by RC Metoxen. Motion carried. [excerpt from March 5 Minutes]: Defer all items to Friday and to notify HRD of the meeting. Invite Geraldine Danforth and Marianne Close to attend and send them the contracts for their preview. Conflict of Interest form needs to be updated with Joanne Harmon Curry, and will be available after contracts are approved. XI: ADJOURN Motion by Melinda K. Danforth to adjourn at 6:28p.m. Seconded by Margaret Ellis. Motion carried. Respectfully submitted, cj/J~~ Approved: Margaret Ellis Secretary Oneida Nation School Board Date Corrected: - - - - - - Date April2, 2018 Oneida Nation School Board Meeting Minutes s j1 I !15 Page4of4 105 of 175 Oneida Nation School Board Minutes Special Meeting Date: Friday, March 23, 2018 Time: 1:00 p.m. Place: O.N.E.S. Conference Room The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations, resources, and educational opportunities to encourage students to be productive. Present: Debbie Danforth, Todd (Moon) Hill, Margaret Ellis, Rhiannon (RC) Metoxen, Shanna Torres, Melinda K. Danforth Excused: Melinda J. Danforth, Fred Muscavitch Others: Sheri Mousseau, Yvette Peguero, Tracy Christensen, Artley Skenandore Called to order by: Debbie Danforth Time: 1:07 p.m. Opening by: Artley Skenandore 1: Approve Agenda Motion by Melinda K. Danforth to approve the agenda with the add-on of community member's memo to School Board regarding bullying concerns and recommendations. Seconded by RC Metoxen. Motion carried. *Handout of School Board's Attorney's review distributed regarding B.C. Treasurer's proposed Resolution for Ramah Navajo settlement money. II: Follow Up 1. Anti-Bullying Policy a. Community member's (I. D.) Memo with recommendations on anti-bullying Motion by Margaret Ellis to direct Superintendent and Administration to develop a plan of action, which will include scheduling a community input meeting with parents/ community members, then take that input and bring back to the Board to draft an Anti-Bullying Policy based on the input and the community/parent anti-bullying concern and recommendations. After draft policy is complete, it will be brought back to parent/ community. This plan of action should be sent out via flyers to be sent home with students and through the regular media output process- school website and school Facebook page. Seconded by Todd Hill. Motion carried. Secondary Motion by Todd Hill to request School Board Administrative Assistant to draft a follow up response to the community member /grandparent regarding the bullying recommendations/concerns and noting that recommended timelines are not be feasible. Seconded by RC Metoxen. Motion carried. Motion by RC Metoxen to go into Executive Session at 2:18p.m. Seconded by Todd Hill. Motion carried. III: Executive Session [Sheri Mousseau, Artley Skenandore, Tracy Christensen, Yvette Peguero departed] 1. Superintendent's Expectations/Agreement/Evaluation of Performance Motion by RC Metoxen to have School Board members bring back examples of Superintendent's March 23, 2018 Oneida Nation School Board Special Meeting Minutes Page 1 of2 106 of 175 agreement with expectations comparable to other schools, including B.I.E. schools and to schedule another meeting to discuss within 30 days. Seconded by Melinda K. Danforth. Motion carried. Motion by RC Metoxen to come out of executive session at 2:30p.m. Seconded by Melinda K. Danforth. Motion carried. IV: Adjourn Motion by RC Metoxen to adjourn at 2:40 p.m. Seconded by Melinda K. Danforth. Motion carried. Respectfully submitted, ,____.../~~-~ ;' Margaret Ellis Secretary Oneida Nation School Board March 23, 2018 Oneida Nation School Board Special Meeting Minutes approved I conected on 7pJ;c Date Page 2 of2 107 of 175 Oneida Nation School Board Retreat Minutes Date: Friday, March 09, 2018 Time: 12:00 p.m. Place: O.N.E.S. Conference Room The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning atmosphere based on Ollll.yote a·ka values. We will provide the expectations, resources, and educational opportunities to encourage students to be productive. Present: Debbie Danforth, Todd (Moon Hill), Fred Muscavitch, Shanna Torres, Melinda]. Danforth, Rhiannon (RC) Metoxen Excused: Margaret Ellis, Melinda K. Danforth Others: Sheri Mousseau, Marianne Close, Jolene Hensberger [recorder] CaiJed to order by: Debbie Danforth 1: Time: 12:05 p.m. Opening by: None Approve Agenda Motion by Melinda]. Danforth to approve the agenda. Seconded by Todd Hill. Motion carried. II: Executive Session 1. 2018-2019 Employee Contract Update ali"Oneida Tribe of Indians of WI" to Oneida Nation throughout the contract. Change contract beginning year from 2017 to 2018 and ending year of 2018 to 2019 throughout contract. Pg 2: approve teacher work day to begin at 7:30a.m . to 3:30p.m. Pg 3: Letter D, last sentence, change "Tribe" to "Nation" Pg 4 : delete last underlined sentence of paragraph 1 stating, "However, the Employee is responsi ble ... " Pg 4 : In section Letter B: Indirect Compensation: Reduce language and use generic language referencing that the Indirect Compensation- Trade Back for Cash SOP (#8) will be fo llowed. Pg 7: In section VI, last sentence, remove "Business Committee" and replace with "Oneida Law Office of the Oneida Nation". Pg 9: In section XI, second sentence, change word "Tribe" to "Nation" and strike out (formerly known as the Oneida Appeals Commission). Motion by Fred Muscavitch to approve SY18-19 Employee Contract with recommended changes. Seconded by Melinda]. Danforth. Motion carried. 2. 2018-2019 Food Service Employee Contract Update all "Oneida Tribe of Indians of WI" to "Oi1eida Nation" throughout the contract. Change contract beginning year from 2017 to 2018 and ending year of 2018 to 2019 throughout contract. Pg. 1: In section I, third paragraph, strike out "and the Oneida employment law,". Pg. 3: In section III, delete last underlined sentence of paragraph 1 stating, "However, the Employee is responsible ... " Pg. 5: In section V, change "Oneida Nation School System" to "Supervisor or designee". Pg. 8: In section XI, delete (formerly known as the Oneida Appeals Commission). Motion by Fred Muscavitch to approve SY18-19 Food Service Contract with recommended changes. Seconded by Melinda]. Danforth. Motion carried. 3. 2018-2019 Superintendent Contract Update all"Oneida Tribe of Indians of WI" to "Oneida Nation" throughout the contract. Change contract beginning year from 201 7 to 2018 and ending year of 2018 to 2019 t hroughout contract. March 9, 2018 Oneida Nation School Board Special Meeting Minutes Page 1 of3 108 of 175 Pg 3: In section Ill, A, delete the underlined last sentence stating, "However, the Employee is responsible ..." Change the word "Tribe" to "Nation". Pg 4: In section B. 1, delete lines 6-14. However, utilize the language of lines 6-11 into the SOP #8, Indirect Compensation with clarification that any personal and vacation hours total of 200 hours that the individual accumulated ... is in the SOP. [RC Metoxen departed at 12:51 p.m. and returned at 12:54 p.m.] Pg 4: In section B.1, last paragraph, in addition to changing the Oneida T.ribe to Oneida Nation, delete th e word "on" and use "as of' the date of separation from employment. Pg 5: In section B.3, put this into the Staff Handbook Pg 6: In section V, first paragraph, delete "hisj her immediate supervisor and add "the Oneida Nation School Board or designee". Second paragraph, first sentence, delete "Superintendent's immediate supervisor and replace with Oneida Nation School Board or designee". *This needs to updating in the Policies and Procedures and needs formal Board action to change. Pg 6: 1. Examples of strengths. (remove colon). Add "#5: Review the Performance Expectations/Agreement, if any". Pg 7: First paragraph, last sentence, delete "Business Committee" and replace with "Oneida Law Office". Pg 8: In section IX.A, first sentence, add the word Board: In the unlikely event that the "Board" is unsuccessful... Correct "(3.0)" to "(30)". Clarification is requested in regards to "when" the 30 day period starts, i.e. at the time when the certified Jetter is mailed or when recipient receives certified mail. [one member recommends at the time when the certified letter was mailed (dated)]. Pg 9: In section XI, delete (formerly known as the Oneida Appeals Commission) . Motion by Fred Muscavitch to approve SY18-19 Superintendent Contract with recommended changes. Seconded by Melinda J. Danforth. Motion carried. Secondary motion by Melinda J. Danforth to have a Special Meeting within 30 days to create the Performance Expectations/Agreement. Seconded by Rhiannon (RC) Metoxen. 4. 2018-2019 Administrator Contract Update all "Oneida Tribe of Indians of WI'' to "Oneida Nation" throughout the contract. Change contract beginning year from 2017 to 2018 and ending year of 2018 to 2019 throughout contract. Pg 3: In section III, first paragraph, delete last underlined sentence "However, the Administrator is responsible ...". Pg 3: In section Ill. B., insert a sentence with a reference to SOP #8, Indirect Compensation. Pg 5: In se~tion 2., in red-lined added text, add the word "personal", i.e. "The Administrator is eligible to trade back for cash unused vacation/personal time consistent..." Pg 9: In section XI, delete "(formerly known as the Oneida Appeals Commission)". Motion by Fred Muscavitch to approve SY18-19 Administrator Contract with recommended changes. Seconded by Melinda J. Danforth. Motion carried. 5. Conflict oflnterest School Board Attorney will review and provide feedback as soon as possible. The Nation's Conflict of Interest form had been updated and needs to be used. 6. Indirect Compensation SOP #8 Motion by Melinda J. Danforth to request HRD to review SOP #8, Indirect Compensation-Trade Back for Cash and to have comments submitted no later than Monday, March 12, 2018. Recommendation to insert a table in the SOP for clarification of eligible and non-eligible employees who can utilize the SOP, and to clarify if eligible employees can trade back twice during a year- once when the contract ends, and then if the Nation authorizes a Trade-Back for all employees, and to clarify whether Food Service Employees were eligible or not. Seconded by Todd Hill. Motion carried. 7. Employee Incentive Awards SOP Motion by Melinda J. Danforth to request HRD to review Employee Incentive Awards SOP and to have comments submitted no later than Monday, March 12, 2018. Motion by Melinda J. Danforth to request HRD to review SOP and to have comments submitted no later than Monday, March 12, 2018. Seconded by Todd Hill. Motion carried. March 9, 2018 Oneida Nation School Board Special Meeting Minutes Page 2 of3 109 of 175 Motion by Melinda J. Danforth to come out of executive session at 1:20 p.m. Seconded by Rhiannon (RC) Metoxen. Motion carried. School Board Chair requests research on Performance Appraisals for School Wide Evaluations. ADJOURN Motion by Melinda J. Danfmth to adjoum at 1:30 p.m. Motion carried. III: Respectfully submitted, vj/J-.-c:s:;;t-~ approved I col1'ected on Margaret Ellis Secretary Oneida Nation School Board March 9, 2018 Oneida Nation School Board Special Meeting Minutes Page 3 of3 110 of 175 Oneida Nation School Board Meeting Minutes Date: Monday, March 5, 2018 Time: 5:00p.m. Place: O.N.E.S. Library The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning atmosphere based on 0Myote a·ka values. We will provide the expectations, resources, and educational opportunities to encourage students to be productive. Present: Debbie J. Danforth, Fred Muscavitch, Shanna Torres, Todd (Moon) Hill, Melinda K. Danforth, ¥argaret Ellis, Rhiannon (RC) Metoxen Excused: Melinda J. Danforth Others: Tracy Christensen, Sheri Mousseau, Linda Jenkins, Fay LeMense, Yvette Peguero, Artley Skenandore, Jackie Summers, Kirby Metoxen, Tracy Williams, Jennifer Webster, Daniel Guzman-King, Michelle Hill, Stephanie Metoxen, Brandon Yellowbird Stevens, Trish King, Jennifer Stevens, Keri Tucker, Mandi Schneider, Priscilla Belisle, Lori Lopez ... Called to order by: Debbie J. Danforth Time: 5:10p.m. Opening by: Artley Skenandore I: Approve Agenda Motion by Margaret Ellis to approve the agenda. Seconded by RC Metoxen. Motion carried. II: 1st Grade Injury Incident Discussion - Community input (no action required) III. Short Program Graduates- None IV. Minutes A: Regular Meeting 1. February 5, 2018 Motion by Fred Muscavitch to approve the minutes. Seconded by Melinda K. Danforth. Motion carried. B: Special Meetings 1. February 6, 2018 Motion by Todd Hill to approve the minutes. Seconded by RC Metoxen. Motion carried. Discussion: Get the two meetings scheduled and to move up the Anti-bullying Policy meeting. V: E-Polls to Ratify 1. Amended Quarter 1 Report to BC (updated members' titles) [excerpt from February 5, 208 Minutes]: Motion by Rhiannon Metoxen to ratify. Seconded by Shanna Torres. Motion carried. Motion by RC Metoxen to approve the amended Quarter 1 report. Seconded by Margaret Ellis. Motion carried. VI: Tabled Business- None Standing Agenda Items I Follow-Up A: Standing Agenda Items 1. CIP I High School- Planning Dept. staff not present. Verbal update by Artley Skenandore. A clan meeting was held at the H.S. last week, on the 26th sponsored by the High School. School Board members and the Business Committee were invited. RC Metoxen and Melinda J. Danforth attended on behalf of the School Board. VII: March 5, 2018 Oneida Nation School Board Meeting Minutes Page 1 of4 111 of 175 Discussion was on areas of concern and things to work on, such as building conditions. The allegations of mold present in a building was cleared up; there wasn't any mold except a few years ago but this had been corrected. Motion by Melinda K. Danforth to accept update. Seconded by RC Metoxen. Motion carried. 2. Athletics- Verbal update by Artley Skenandore Winter season just finished. The boys and girls on varsity side went as far as Regionals. Booster club is in beginning stages and have seen some of the benefits of it this year. Spring season Golf, track, lax, softball. Lax and track for middle school is about to begin; they would like to get softball and golf incorporated into middle school. Also had four ladies recognized by the M&O all-conference awards. First and second team in honorable mention. School has the most recognitions in the conference. Boys side, one boy was recognized for second team all-conference. Motion by Todd Hill to accept update. Seconded by Margaret Ellis. Motion carried. 3. JOM Program- [No meeting held in February] a. Minutes b. Budget B: Follow-up 1. Ramah Na•.fajo Endowment Funds/Education Endowment Documents Finance Committee/OBC March 5, 2018 : Canceled per request of OBC Treas urer. Treasurer wil l request new meeting and will send updated draft. [excerptfrom February 5, 2018 Minutes]: Motion by Rhiannon Metoxen to review and forward to attorney and to bring it back to March meeting, and have School Board Admin. follow up with Treasurer's office to find out if the School Board needs to respond and by when, if needed. Seconded by Todd Hill. Motion carried. 2. PBIS: Request by RC Metoxen to receive an update when completed High School: had Winter Carnival- indoor activity and all went well. Just had monthly drawing for four individuals recognized for being helpful in school. Working diligently on advanced-ed. Elementary School: Principal Peguero provided verbal update for the elementary school: Turtle Tickets are utilized. Positive recognition of students began where teachers can write referrals of students' good behavior and the students can be eligible to be entered into drawings. Motion by RC Metoxen to accept update. Seconded by Margaret Ellis. Motion carried. [excerpt from February, 2018 Minutes]: This is an ongoing monthly activity. 30-40 students are being recognized. Another recognition event was this morning during opening. Teachers will soon be recognized. Motion by Todd Hill to accept update. Seconded by Shanna Torres. Discussion: Melinda K. Danforth: Requesting Sheri Mousseau to check into Tribal Wide Incentive Program. [excerptfrom October 2, 2017 Minutes]: Update provided by Artley Skenandore One initiative is positive behaviors. Having staff recognize students who do good things. Five out of 60 were chosen from the last 4 weeks. Winners get a $10 gift certificate card. 3. Educational Leave request to attend UW-Madison Capstone Program:[Deferred unti/9/20181 [excerptfrom August 17,2017 Minutes]: Motion by Melinda K. Danforth to defer until September 2018 meeting. Seconded by Fred Muscavitch. Motion carried. [excerpt from July 10, 2017 Minutes]: Motion by Margaret Ellis to accept update and to note agenda that update should be expected after end of program in September 2018. Seconded by RC Metoxen. Motion carried. [excerpt from June 5, 2017 Minutes]: Motion by Melinda K. Danforth to approve request. Seconded by Shanna Torres. Motion carried. Discussion: Request update upon return. VIII: New Business 1. Tribal Youth Program (OJJDP) Purpose Area 9 March 5, 2018 Oneida Nation School Board Meeting Minutes Page 2 of4 112 of 175 Motion by Fred Muscavitch to approve the application. Seconded by RC Metoxen. Motion carried. 2. 2018-2019 School Calendar Motion by Fred Muscavitch to approve 2018-2019 school calendar. Seconded by Shanna Torres. Motion carried. 3. ONSS Partial Lock-Down follow-up for Safety Measures/Communication-Request by Rhiannon Metoxen. Is there a process for students who are walking from HS to Elementary Brandon Stevens - working with GB school district; there was no protocol for other school districts to be notified -school district to school district Todd Hill: Doors were not completely shut and he walked right into the building unescorted during Aftercare hours. 4. Job Description- High School PrincipaljCultural based Program Leader Motion by Fred Muscavitch to approve job description with the additions under minimum qualifications of having knowledge of culture and language. Seconded by Todd Hill. Motion carried. IX: Reports A. Superintendent 1. Substitute Teacher Compensation Comparison Motion by Fred Muscavitch to approve report. Seconded by Todd Hill. Motion carried. B. Administrative Staff 1. Business Manager 2. K-8 Principal a. Assistant Principal b. Gifted and Talented 3. 9-12 School Principal 4. Special Education 5. Technology 6. FACE 7. Language Program Daniel Guzman-King: Are there any requirements for Teachers to learn the language? Sheri: Yes, 1 hour. Motion by Fred Muscavitch to accept reports. Seconded by Melinda K. Danforth. Motion carried. C. FYI: Monthly School Calendar 1. March (no action needed) X: Executive Session 1. 2018-2019 Employee Contract [add-on] 2. 2018-2019 Food Service Employee Contract [add-on] a. change year from 2017 to 2018 3. 2018-2019 Superintendent Contract [add-on] 4. 2018-2019 Administrator Contract [add-on] 5. Conflict oflnterest Disclosure Form [add-on] 6. ONSS Employee Indirect Compensation SOP: Trade Back for Cash [add-on] 7. FY 2018 Oneida Nation School System Employee Incentive Awards [add-on] 8. March 2, 2018 Student Incident [add-on] Defer all items to Friday and to notify HRD of the meeting. Invite Geraldine Danforth and Marianne Close to attend and send them the contracts for their preview. Conflict of Interest form needs to be updated with Joanne Harmon Curry, and will be available after contracts are approved. Motion by Fred Muscavitch to go into executive session at 6:40p.m. and to request presence of Sheri Mousseau and March 5, 2018 Oneida Nation School Board Meeting Minutes Page 3 of4 113 of 175 Daniel Guzman-King. Seconded by Shanna Torres. Motion carried. Motion by Fred Muscavitch to come out of executive session at 7:06p.m. Seconded by Todd Hill. Motion carried. XI: ADJOURN Motion by Fred Muscavitch to adjourn at 7:09p.m. Seconded by Todd Hill. Motion carried. Respectfully submitted, L-/~~ Margaret Ellis Secretary Oneida Nation School Board March 5, 2018 Oneida Nation School Board Meeting Minutes approved I cmTected on '1/J-!Jt Date Page 4of4 114 of 175 Oneida Nation School Board Retreat Minutes Date: Tuesday, February 06, 2018 Time: 12:30 p.m. Place: O.N.E.S. Conference Room The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations, resources, and educational opportunities to encourage students to be productive. Present: Todd Hill, Fred Muscavitch, Melinda K. Danforth, Shanna Torres, Rhiannon (RC) Metoxen, Melinda J. Danforth [departed at 1:13 p.m.] Excused: Debbie Danforth Others: Sheri Mousseau, Artley Skenandore, Yvette Peguero, Jolene Hensberger [recorder] Called to order by: Todd Hill Time: 12:4·0 p.m. Opening by: None 1: Approve Agenda Motion by Fred Muscavitch to approve agenda with add-on of item III. C. under New Business. Seconded by Melinda K. Danforth. Motion carried. II: Follow Up A. Policies and Procedures [excerpt from December 27, 2018] Next meeting will start at section 5-000 with section 5-101 being review by Administration. Request School Board Administrative Assistant email draft of reviewed policies and procedures to Board members prior to next meeting on January 5th, and to include School Board Orientation Handbook and Code of Ethics review and update for the next meeting. Lastly, to request School Board Attorney to review questions needing legal reviewI clarification. [excerpt from December 9, 2017] Ended on page 3-101; continue review on December 27,2017 [excerpt from December 8, 2017] Ended on page 2-102, continue review Saturday, December 9, 2017 Section 5-000: Requesting word change/add regarding Immunizations such as adding, "according to the State of WI.. .." Recommendation to obtain any updates from Nursing Staff, if able. Section 5-100 and on: Sheri will review and rewrite with assistance from Librarian and other Admin III. New Business A. Yethiyatanunha and other Programs under ONSS and School Board Positions [excerpt from 1/10/2018 email from Rhiannon Metoxen]: Is the Yethiyatanunha officially a part of the school now? For instance if someone wants to be on the Board and their child is in the program, is that parent eligible for a school board position? Board agreed that as long as the program is under the Oneida Nation School System and a parent/guardian has a child enrolled in that program, the parent/guardian is able to apply for an available School Board position. B. Anti-Bullying Policy a. Artley Skenandore's hand-out from a previous School Board meeting b. Melinda J. Danforth's hand-out from a previous School Board meeting Board reviewed Administration's updated draft and agreed to table the item until another draft be submitted, and to include Conscious Discipline in the new draft. Fred Muscavitch requested Artley Skenandore to find an Oneida word to use in lieu of"Anti-Bullying". February 6, 2018 Oneida Nation School Board Policies and Procedures Minutes Page 1 of2 115 of 175 C. Approval to extend reposting of vacant School Board position Motion by Melinda K. Danforth to extend reposting of vacant School Board position. Seconded by Shanna Torres. Motion carried. III: ADJOURN Motion by Rhiannon Metoxen to adjourn at 3:05p.m. Seconded by Margaret Ellis. Motion carried. NOTES: Need to schedule two future dates for retreats. First meeting: 1) School Board Orientation Handbook 2) Code of Ethics 3) Pardon and Forgiveness Law 4) Anti-Bulling Policy 5) Education Law Second meeting: Strategic Planning- Rhiannon Metoxen noted a request to obtain a ToP Facilitator Respectfully submitted, approved I conected on Margaret Ellis Secretary Oneida Nation School Board February 6, 2018 Oneida Nation School Board Policies and Procedures Minutes Page 2 of2 116 of 175 Oneida Nation School Board Meeting Minutes Date: Monday, February 5, 2018 Time: 5:00p.m. Place: O.N.E.S. Library The Oneida Nation School Board is committed and accountable to students, parents, families, staff, and community members to provide regulatory oversight for a safe, positive, culturally diverse, holistic, learning atmosphere based on OnAyote a·ka values. We will provide the expectations, resources, and educational opportunities to encourage students to be productive. Present: Fred Muscavitch, Debbie Danforth [via telephone], Melinda K. Danforth, Rhiannon Metoxen, Todd Hill, Shanna Torres, Margaret Ellis, Melinda J. Danforth [via telephone at 5:30p.m.] Excused: Others: Sheri Mousseau, Yvette Peguero, Fay LeMense, Linda Jenkins, Art Skenandore, Tony Romandine, Tanya Lopez Martin, Tracy Christensen Called to order by: Fred Muscavitch Time: 5:01p.m. Opening by: None I: Approve Agenda Motion by Rhiannon Metoxen to approve amended agenda with additional add-ons of items 1-3, under New Business. Seconded by Todd Hill. Motion carried. II. Short Program Graduates- None III. Minutes A: Regular Meeting 1. January 8, 2018 Motion by Rhiannon Metoxen to approve minutes. Seconded by Debbie Danforth. Motion carried. B: Special Meetings - None IV: E-Polls to Ratify 1. L.T.E. Contract for H.S. Math Teacher (approved on January 4. 2018) Motion by Debbie Danforth to ratifY. Seconded by Rhiannon Metoxen. Motion carried. 2. Extend posting date of Vacant School Board Parent Position (Insufficient votes) No action 3. Quarter 1 School Board Report to O.B.C. (approved) Motion by Rhiannon Metoxen to ratifY. Seconded by Shanna Torres. Motion carried. V: Tabled Business 1. School Board Candidate (R.M.) Application with a term expiration date of 8/31/2020 (Insufficient votes) [excerpt from January 8, 2018 Minutes]: Motion by Margaret Ellis to table item until verification of whether candidate has enrolled student in school system. Seconded by RC Metoxen. Motion carried. [excerpt from December 4, 2017 Minutes]: Motion by Melinda K. Danforth to have School Board Administrative Assistant provide the term date and application in an e-poll to decide whether to accept. Seconded by Rhiannon Metoxen. Motion carried. Motion by Rhiannon Metoxen to remove from table. Seconded by Margaret Ellis. Motion carried. Motion by Debbie Danforth to keep application on file for the vacant position. Margaret seconded. Motion carried. February 5, 2018 Oneida Nation School Board Meeting Minutes Page 1 of4 117 of 175 VI: Standing Agenda Items I Follow-Up A: Standing Agenda Items 1. CIP I High School- Planning Department Artley Skenandore provided update: setting up date for meeting to take place in about two weeks and will be with B.C., Planners, High School Staff, and School Board. Motion by Rhiannon Metoxen to accept update. Seconded by Todd Hill. Motion carried. 2. Athletics -Artley Skenandore Kana Zacarias Skenandore was invited to sing two songs, one for parents and one for players. This went very well and was powerful for the crowd. 6th grade boys and all M.S. players played well. Hitting regionals wlgirls varsity; 22nd firstgamelgirls this weekend; boys next weekend. Girls are in 1