# Oneida Business Committee (2020) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aeb62bbe537dfa9f2 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 8 Oneida Business Committee Emergency Meeting 10:00 AM Monday, October 05, 2020 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. NOTICE All regular, special, and emergency Business Committee meetings are closed to the public for the duration of the Public Health State of Emergency. This is preventative measure as a result of the COVID-19 pandemic. Audio recordings are made of all meetings of the Business Committee. Video recordings are made of regular meetings of the Business Committee. All recordings are available on the Nation's website at: https://oneida-nsn.gov/government/businesscommittee/recordings/ If you have comments regarding open session items, please submit them to TribalSecretary@oneidanation.org no later than close of business the day prior to a Business Committee meeting. Comments will be noticed to the Business Committee. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA IV. NEW BUSINESS A. V. Review the CRF Government Relief Funds Requests and determine next steps Sponsor: Debbie Thundercloud, General Manager EXECUTIVE SESSION A. REPORTS 1. Accept the grant funded positions report as information Sponsor: Debbie Thundercloud, General Manager Oneida Business Committee Emergency Meeting Agenda Page 1 of 2 October 05, 2020 Public Packet 2 of 8 B. NEW BUSINESS 1. Review the recall request and determine next steps - Headstart Sponsor: Debbie Thundercloud, General Manager 2. Review the recall request and determine next steps - Transit Sponsor: Debbie Thundercloud, General Manager 3. Review the recall/transfer request and determine next steps - Aging and Disability Services Sponsor: Debbie Thundercloud, General Manager 4. Review the recall request and determine next steps - Oneida Library Sponsor: Debbie Thundercloud, General Manager 5. Review the request to increase hours and determine next steps - Management Information Systems Sponsor: Debbie Thundercloud, General Manager 6. Review the recall request and determine next steps - Management Information Systems Sponsor: Debbie Thundercloud, General Manager 7. Enter the e-poll results into the records regarding the failed recall request from Gaming Personnel Services for one (1) HR Assistant Sponsor: Lisa Liggins, Secretary a. VI. Reconsider the recall request and determine next steps - Gaming Personnel Services Sponsor: Lisa Liggins, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Emergency Meeting Agenda Page 2 of 2 October 05, 2020 Public Packet 3 of 8 Oneida Business Committee Agenda Request Review the CRF Government Relief Funds Requests and determine next steps 1. Meeting Date Requested: 10 / 5 / 20 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Request to approve the use of Treasury Covid Relief Funds for 11 requests totaling $709,801.38. 3. Supporting Materials Report Resolution Contract Other: 1. Memos (1) 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Debbie Thundercloud, GM Primary Requestor/Submitter: Susan M. House, CRF Funding Coordinator Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 4 of 8 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Request to use Treasury Covid Relief Funds for 11 items. This request is being brought forward in accordance with Resolution 06-10-20-B: Process for Authorization for Use of CARES Act Covid Relief Funds. Requested action: Approve use of Treasury Covid Relief Funds. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 5 of 8 Covid Relief Funds Team Memo To: Business Committee From: Susan House Susan House, Ph.D. 2020.10.04 20:14:58 -05'00' Date: October 4, 2020 Re: October 4, 2020 Requests for Approval There are 11 requests for approval. All are approved for the Treasury Covid Relief Funds. File number Business Unit 1 9-6-002 Gaming 2 9-6-005 EHSL&A BU # many Funding Category Dollar Amount Requested Item Necessary Electronic needs for employee training, for customer notification, 2 locations- Employee Government $252,503.59 Training and Main Casino High-Speed Disk: Cost is up to $98,500; UTV/Gator cost is $15,790; Skid steer cost is $56,039; Winnow Wizard Processor cost is $2,945; and Brush Mower cost is up to $16,000. Total Request is $189,274. With this state of emergency due to Covid-19 has continues to leave big gap in our food sovereignty efforts. This reaches to the very core of our request due to all the impacts our community experiencing. Adding these equipment requests to the COVID Relief Fund budget will allow the Oneida Nation Farm and Tsyunhehkwa Farm to be more Necessary sustainable with less labor hours and have a for better short-term and long-term benefit to Government $189,274.00 the Nation. Public Packet 3 9-4-007 6 of 8 4 9-4-008 EHSL&A Gaming Admin many Compliance 1206010200 Compliance $77,610.00 5 9-4-009 Gaming Custodial 1206010250 Compliance 6 9-4-011 Optical 5235X03 Compliance $131.99 7 9-4-014 Facilities 4201040 Compliance $133,497.00 8 9-4-015 Gaming Bingo 1206030410 Compliance $24,175.00 $1,520.00 $17,893.80 Upgrade Little Bear Development Center's Conference Room and door entrance. to reduce COVID risks. Upgrading Audio/ Visual technology within the Conference Room alterations/ upgrades that assist in reducing the risk of COVID spread. Following CDC guidelines; these upgrades ensure this Conference room is properly equipped to conduct virtual meetings and trainings. The current technology is outdated and limits users to properly interact through virtual meeting platforms. While performing this upgrade, other construction activities would occur within the space: select demolition, electrical & lighting modifications, painting, flooring & ceiling upgrades. In addition, new ADA door operators/controls will be added to the main vestibule doors (20) Thermometers to be used throughout the casinos for customer/employee checks. Nitrile Gloves (all sizes).To support health standards and cleanliness. To be made available to our employees. Kimwipes Delicate Task Kimtech Science Wipers. These disposable wipes will be used to clean eyeglasses in the Optical Department instead of using reusable microfiber cloths that have to be cleaned and disinfected. Bipolar Ionization units and extra filters for Oneida Nation buildings. Provide protection from Coronavirus in buildings, and will provide additional protection when used with Merv-13 filters (not all buildings have these filters). Filters for the extra changes of them that are recommended. Purchasing forty-four (44) clear polycarbonate panels from e-gads LLC. The panels will be used to section off bingo tables to allow safe seating for household groups of two. Public Packet 9 9-4-017 10 9-4-020 11 9-6-021 7 of 8 Hand sanitizer dispensers at each fuel dispenser Install 25 X 48 = $1,200 Fill 48 X 11.82 = $567.36 Refills 14 x 526 = $7,364 The refills is for 2 cases per location, four bottles Retail 1202020 Compliance $1,946.00 of hand sanitizer per case. Pens with Logo- We intend to use the pens to distribute to customers that need to sign W-2 Forms for jackpots, and for customers signing receipts at the cages, Players Club, restaurants, etc. We want to be able to give customers a pen that has never been used and that they will keep. This will minimize Gaming the potential to come in contact with the Promotions 1206010 Compliance $5,250.00 COVID-19 virus. Four notebook computers, four docking Risk Mgmt/ Reasonable stations, four wireless mice, and four Purchasing 5110113 Govt. $6,000.00 backpacks. (Risk Mgmt. and Purchasing) Total for Oct. 5, 2020 requests = $709,801.38 Public Packet 8 of 8 --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aeb62bbe537dfa9f2. Public record. Not legal advice.