# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ae55f52a2628f3348 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 150 Oneida Business Committee Quarterly Reports Meeting 8:00 AM Wednesday, November 27, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING III. ADOPT THE AGENDA IV. REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 8:00 a.m. 1. Accept the Anna John Resident Centered Care Community Board FY-2019 4th quarter report Sponsor: Candace House, Chair/AJRCCC Board 2. Accept the Oneida Nation Arts Board FY-2019 4th quarter report Sponsor: Dawn Walchinski, Chair/ONAB 3. Accept the Oneida Environmental Resource Board FY-2019 4th quarter report Sponsor: Marlene Garvey, Chair/ERB 4. Accept the Oneida Community Library Board FY-2019 4th quarter report Sponsor: Xavier Horkman, Chair/OCLB 5. Accept the Oneida Police Commission FY-2019 4th quarter report Sponsor: Sandra Reveles, Chair/OPoC 6. Accept the Oneida Pow-wow Committee FY-2019 4th quarter report Sponsor: Tonya Webster, Chair/OPwC Oneida Business Committee Quarterly Reports Meeting Agenda Page 1 of 3 November 27, 2019 Public Packet 2 of 150 B. C. 7. Accept the Oneida Nation Veterans Affairs Committee FY-2019 4th quarter report Sponsor: Gerald Cornelius, Chair/ONVAC 8. Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2019 4th quarter report Sponsor: Kathryn LaRoque, Chair/SEOTS Advisory Board 9. Accept the Pardon and Forgiveness Screening Committee FY-2019 4th quarter report Sponsor: Eric Boulanger, Chair/PFSC 10. Accept the Oneida Personnel Commission FY-2019 4th quarter report Sponsor: Sandra Skenandore, Chair/OPeC ELECTED BOARDS, COMMITTEES, COMMISSIONS 8:00 a.m. 1. Accept the Oneida Nation Commission on Aging FY-2019 4th quarter report Sponsor: Florence Petri, Chair/ONCOA 2. Accept the Oneida Gaming Commission FY-2019 4th quarter report Sponsor: Mark A. Powless, Chair/OGC 3. Accept the Oneida Land Claims Commission FY-2019 4th quarter report Sponsor: Loretta V. Metoxen, Chair/OLCC 4. Accept the Oneida Nation School Board FY-2019 4th quarter report Sponsor: Lisa Liggins, Chair/ONSB 5. Accept the Oneida Election Board FY-2019 4th quarter report Sponsor: Vicki Cornelius, Chair/OEB 6. Accept the Oneida Land Commission FY-2019 4th quarter report Sponsor: Rae Skenandore, Chair/OLC 7. Accept the Oneida Trust Enrollment Committee FY-2019 4th quarter report Sponsor: Debra Danforth, Chair/OTEC CORPORATE BOARDS 8:00 a.m. 1. Accept the Bay Bancorporation, Inc. FY-2019 4th quarter report Sponsor: Jeff Bowman, President/Bay Bank 2. Accept the Oneida ESC Group, LLC. FY-2019 4th quarter report Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers 3. Accept the Oneida Seven Generations Corporation FY-2019 4th quarter report Sponsor: Pete King III, Agent/OSGC Oneida Business Committee Quarterly Reports Meeting Agenda Page 2 of 3 November 27, 2019 Public Packet 3 of 150 D. E. 4. Accept the Oneida Airport Hotel Corporation FY-2019 4th quarter report Sponsor: Robert Barton, Chair/OAHC 5. Accept the Oneida Golf Enterprise FY-2019 4th quarter report Sponsor: Eric McLester, Agent/OGE STANDING COMMITTESS 1. Accept the Community Development Planning Committee FY-2019 4th quarter report Sponsor: Ernie Stevens III, Councilman 2. Accept the Finance Committee FY-2019 4th quarter report Sponsor: Trish King, Treasurer 3. Accept the Legislative Operating Committee FY-2019 4th quarter report Sponsor: David P. Jordan, Councilman 4. Accept the Quality of Life Committee FY-2019 4th quarter report Sponsor: Brandon Stevens, Vice-Chairman OTHER 8:00 a.m. 1. V. Accept the Oneida Youth Leadership Institute FY-2019 4th quarter report Sponsor: Richard Elm-Hill, President/OYLIB ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Quarterly Reports Meeting Agenda Page 3 of 3 November 27, 2019 Public Packet 4 of 150 Oneida Business Committee Agenda Request Accept the Anna John Resident Centered Care Community Board FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Anna John Resident Centered Care Community Board FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Candace House, AJRCCC Board Chairwoman Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 5 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Anna John Resident Centered Care Community Submitted by Kristin Jorgenson-Dann Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Candace House – Board Chairperson ajc-chou@oneidanation.org 07/31/2021 Joshua Hicks – Board Vice Chairperson ajc-jhic@oneidanation.org 07/31/2020 Kristin Jorgenson-Dann – Board Secretary ajc-kjor@oneidanation.org 07/31/2020 Valerie Groleau – Board Member ajc-vgro@oneidanation.org 07/31/2022 Kenny Kriescher – Board Member ajc-kkri@oneidanation.org 07/31/2022 Patricia Moore – Board Member ajc-pmoo@oneidanation.org 07/31/2021 Shirley Barber – Board Member ajc-sbar@oneidanation.org 07/31/2020 OBC Liaison(s) Jennifer Webster Daniel Guzman King Meetings Held every 2nd Wednesday of the month. Location: AJRCCC 2901 S. Overland Road, Oneida Time: 5:00 PM Accomplishments ACCOMPLISHMENT #1 Summary: AJRCCC Bylaws were approved by the Business Committee February 2019. Changes were made and the BCC added updates to the law. Update: During the 09/25/2019 Oneida Business Committee Meeting, the OBC approved the amendments to the AJRCCC bylaws. We are the first board to have them completed and approved. Public Packet 6 of 150 Impact: Compliance with BCC law. This allows the Board to continue to service the residents of AJRCCC and their families by supporting their needs, services, safety, and addressing concerns in a timely manner. ACCOMPLISHMENT #2 Summary: Attend Elder Expo in August 2019. Had table with some freebies that were handed out to attendants, including Chapstick that we had made with the Board information on them. Impact: Be available to give information about the Board and the AJRCCC. Allows community members to ask questions and voice concerns about the AJRCCC. ACCOMPLISHMENT #3 Summary: The computers that were ordered months ago have finally arrived and are hooked up at the AJRCCC. We are only waiting for a WIFI card for one of the computers, but they are up and operational. Impact: Allow the residents and guests the opportunity to play games on the computer, read news sites, connect with others through Social Media. Since this is relatively new, the Board will be reviewing how they are liking the computers. Goals LONG-TERM GOAL #1 Continued teamwork and communication between the board and AJRCCC administration. By working together with the AJRCCC administration, it allows collaboration to address any issues, needs, or wants of the residents to make their home a better place to live. When issues arise the Board and Administration work together to figure out what needs to happen and who is handling the issue. We do follow the chain of command should this be an employee issue or a community complaint. We follow up with administration until the issue is resolved. Update on Goal: Continue to invite AJRCCC administration to monthly meetings and keep them up to date about any issues. AJRCCC Administrator stated that he will try to come to at least every other meeting to give updates. LONG-TERM GOAL #2 Public Packet 7 of 150 Continue to have board members attend Resident Council Meetings to hear their concerns, issues, to assist with getting them to AJRCCC administration. By being involved with meetings with the residents, it allows the Board to hear those needs and wants directly from the residents and their family members so that we can advocate for them with administration. Continued attendance at the Resident Council Meetings. This creates trust with the residents and the Board as well as Administration. Update on Goal: We continue to assign board member each month to attend the meeting. The concerns that we hear are being addressed by AJRCCC Admin staff. For other suggestions, the Board reaches out to get more information. QUARTERLY GOAL #1 Get a Board picture of the entire board to have put in the Kalihwisaks, introducing the board members. This allows the Board to be known in the community so that community members know who to address concerns, suggestions, and compliments to. Update on Goal: Hoping to have this done during November Board meeting. QUARTERLY GOAL #2 Work with AJRCCC Administration to have some articles printed in the Kalihwisaks about admissions and the good things happening at AJRCCC. Chair will meet with Director of Nursing and Administrator. These articles allow the community to know what is going on at AJRCCC: residents, events, good things, admission questions. Update on Goal: Meeting needed to be rescheduled due to Chair’s schedule. Hoping this can be completed by end of quarter. QUARTERLY ACTIVITIES Board continues to meet monthly and board member continues to attend Resident Council Meetings. Harvest Dinner at AJRCCC is scheduled for 11/20/2019 which some board members will attend. Chair attended the National Indian Health Board’s annual conference. Update on Activities: Will have update from the NIHB conference at the November meeting. Residents have asked that an OBC member attend their meetings once a quarter; a request has been sent to the OBC liaison members for AJRCCC. Public Packet 8 of 150 Budget Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: AJRCCC board budget is included in the AJRCCC budget Value B: Stipend Type Eligible Stipends Total Stipend Amounts Received in Quarter Meeting $75 $1350 Joint Meetings with the OBC $75 $0 Oneida Judiciary Hearings $50 $0 Hearings of Boards, Committees, or Commissions $50 $0 Conferences and Trainings $100 $400 Miscellaneous - Not Applicable Not Applicable $0 Budget Utilization One monthly meeting stipend in July, August, and September 2019. Chair Candace House went to NIHB Conference for Training. Projected budgetary uses for the next quarter Monthly meeting stipends and minor office supplies. Requests N/A Other Travel amount for NIHB Conference: $1402.47 Public Packet 9 of 150 Oneida Business Committee Agenda Request Accept the Oneida Nation Arts Board FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Nation Art Board FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Dawn Walchinski Primary Requestor/Submitter: Beth Bashara Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 10 of 150 2019 4th Quarter Report (July '19 - Sept '19) Oneida Nation Arts Board Approved by official entity action on: Submitted by Beth Bashara, Director Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Dawn Walschinski To be determined 2/28/19 Susan Danforth To be determined 2/28/21 Mary Vvalter To be determined 2/28/21 Melis Arik To be determined 2/28/22 Mercy Metoxen To be determined Christopher Powless To be determined To be determined To be determined OBC Liaison(s) Jennifer Webster Daniel Guzman-King Kirby Metoxen Click here to enter OBC Liaison name. Meetings No June Meeting July Meeting - Thursday, July 18, 2019 No August Board Meeting Meeting September Meeting - Tuesday, September 3, 2019 There were no emergency meetings held. Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. Public Packet 11 of 150 ACCOMPLISHMENT #1 Summary: ONAB allocated Dollars for Arts grants to community members. Dollars for Arts Program Results 22-Aug-19 Total to Distribute: $13,849 Artist Development Rae Skenandore Stephanie Muscavitch VanEvery Wanda Anton Betty Willems Sayokla Denise-Kindness-Williams Ted Skenandore Burdeena Endhunter Community Award Ed Center for First Nations Studies Request Amount $2,574 $2,471 $1,725 $5,000 $7,743 $2,430 $2,175 SCORE 97.33% 95.67% 94.00% 88.67% 71.67% Awarded Amount 98.33% 81.00% $2,574 $2,471 $1,725 $2,500 $0 $3,000 82.00% $1,149 Fellowship Sayokla Denise-Kindness-Williams Richard Elm-Hil l Eliza Skenandore Jeremiah Pelky Ted Skenandore $1,000 $1,000 $1,000 $1,000 97.67% 88.67% 81.67% 69.00% $0 $1,000 $0 $0 TOTAL $32,118 $1,000 67.67% $2,430 $0 $0 $13,849 Impact: This funding is providing dollars to artists and community groups to learn more about basket making, contemporary Iroquois pottery, teach community youth to sew their own outfits, learn more about raised beadwork patterns, travel to different art shows, and teach creating historical stories/drama. ACCOMPLISHMENT #2 Summary: Election of new officers and establishing meeting times and agenda for the fall schedule. Public Packet 12 of 150 Impact: Board self management. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Improve engagement and participation through DAP program. Advancing Oneyote?a.ka principles and promoting positive community relations - will promote open communication in an atmosphere of trust, collaboration, and positive relationships. Update on Goal: Dollars were allocated to 7 applicants. LONG-TERM GOAL #2 Strengthen ONAB leadership and governance. Improve Organizational Changes - promote effective, responsive decision-making, while providing the opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth. Update on Goal: Transition team of ONAB officers worked together to continue the work on assurances. QUARTERLY GOAL #1 Improving Organizational Changes - promote effective, responsive decision-making, while providing the opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth. Update on Goal: ONAB is transitioning, this process is providing the board an opportunity to review and refine their purpose and goals. QUARTERLY GOAL #2 Complete Triennial Strategic Plan Improving Organization Changes - promote effective, responsive decision-making, while providing the opportunity to meet the needs of the Tribal Membership, technology, customers, economy, and growth. Update on Goal: ONAB currently does not have a Triennial Strategic Plan. This work is on hold as Board restructures. QUARTERLY ACTIVITIES Public Packet 13 of 150 Attended Creative Placemaking Conference. Update on Activities: Click here to enter an update on your projected quarterly activities – less than 200 words Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of each stipend a member may be eligible to receive, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at Choose an item. Quarter: Value A: Value B: Stipend Type Stipend Amount Meeting Joint Meeting Judiciary Hearings Hearings of Boards, Committees, or Commissions Conferences and Trainings Miscellaneous Budget Utilization Click here to explain how the budget is being utilized by the entity. Projected budgetary uses for the next quarter Click here to provide the projected budgetary uses for the next quarter. Requests Click here to provide details of any requests to the Oneida Business Committee. Other Chair of the Arts Board, Desirea Hill has resigned due to move out of state. Click here to enter total budget Click here to enter budget status Public Packet 14 of 150 Oneida Business Committee Agenda Request Accept the Oneida Environmental Resource Board FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Request a motion to accept the ERB FY '19 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. ERB FY '19 4th Quarter Report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Marlene "Minnie" Garvey , Chair/Environmenal Resource Board Your Name, Title / Dept. or Tribal Member Additional Requestor: Laura Manthe, Manager/Environmental Resource Board Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 15 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Environmental Resource Board Approved by official entity action on: November 7, 2019 Submitted by Laura Manthe, Manager Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Vacancy To be determined 9/30/21 Al Manders, Vice-Chair erb-aman@oneidanation.org 5/10/20 Marlene Garvey, Chair erb-mgar@oneidanation.org 9/30/20 Weldon Hawk erb-whaw@oneidanation.org 9/30/22 Nicole Steeber erb-nste@oneidanation.org 9/30/21 Gerald Jordan erb-gjor@oneidanation.org 9/30/22 Isaiah Skenandore erb-iske@oneidanation.org 6/28/20 Angela Parks erb-apar@oneidantion.org 9/30/22 Todd Hill erb-thil@oneidanation.org 9/30/21 OBC Liaison(s) Councilman Daniel Guzman Councilman Ernest Stevens III Click here to enter OBC Liaison name. Click here to enter OBC Liaison name. Meetings Held every 1st Thursday of the month. Location: Ridgeview Plaza - 3759 West Mason St., Suite 6, Oneida, WI 54155 Time: 6:00 PM Click here to list any Emergency Meetings that were held including the date, time, and the basis of the emergency for each meeting Public Packet 16 of 150 Accomplishments ERB has been active in many areas including natural resource protection, Oneida Lake planning, trails planning, legislative reviews, agricultural and industrial hemp strategies, conservancy land access, strategic energy projects, web steering team and much more. Please review accomplishments and goals below. ACCOMPLISHMENT #1 Summary: Activities to ensure resource protection, provide outreach opportunities for the Oneida hunting community, and access to Oneida’s tribal lands. Impact: Hunting, Fishing, and Trapping Law review sessions during 4th quarter in coordination with Conservation with proposed amendments documented to review with the Legislative Operating Committee. ACCOMPLISHMENT #2 Summary: Proper use of tribal lands and their access designations for Oneida and the surrounding community. The ERB is responsible for duties regarding land under the Public Use of Tribal Lands law. Impact: Conservancy Team gathering and compiling data and documentation for the designation of new Conservancy Districts in conjunction with amendments of the Land Access Map and public hearings on access designations. New zoning of lands for Conservancy Districts per Zoning Ordinance with P ublic Hearings with the Land Commission in Octo ber. ACCOMPLISHMENT #3 Summary: Compilation of opportunities and best management practices for Oneida lands, including agricultural, and new opportunities within Oneida operations. Impact: 2019 Industrial Hemp Pilot Project implementation o n 31 acres fo r grain, fiber, and CBD products in coordination with Oneida Sustainable Resource Advisory Committee (OSRAC) and Community Development Planning Committee (CDPC) teams. Draft Agricultural Strategies document being reviewed by General Manager. Public Packet 17 of 150 Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 High standards for management and shared commitments at Onyota'a:ka Lake to make it a high quality recreation site for the community a nd to review expansion for the future. Onyota'a:ka Lake planning and coordination for 2019 management, outreach activities, and general maintenance. Implementation at Onyota'a:ka Lake Phase II Development/Expansion currently underway. Update on Goal: ERB is engaged with the Onyota'a:ka Lake Phase II Development/Expansion efforts with emphasis on fisheries, camping area amenities, and a system of trails. The expanded lake footprint will enhance the opportunities for the harvest of fish which is a culturally important activity and tradition. LONG-TERM GOAL #2 Support the continued expansion of Oneida trailways for walking and biking paths for all ages to improve transportation options and availability of activities to promote health and quality of life. Assist on project team planning and implementation for upcoming Silver Creek Trail project. The project is managed by EHS&L Division with construction in October, 2019. Update on Goal: Trails are very popular and improve safety for pedestrians while providing healthy recreation options for all ages. The Environmental Resource Board supports enhancements in balance with natural resource protection goals and the promotion of healthy lifestyles and looks forward to new opportunities for FY 2020. QUARTERLY GOAL #1 Appropriate management of tribal funds, budgeting, and strategic planning for the future. Making sure daily operations are in-line with goals. Also, will reevaluate and implement “Measurables” section for FY 2020 quarterly reporting format. ERB is committed to assisting with budget development processes, following guidelines, improving the Triennial Planning process; and attendance at Treasurer’s Budget Meetings. Update on Goal: Participation on Budget Development Teams for implementing the objectives for the FY 2020 budgets and look forward to projections for the next 3 fiscal years. Maintaining updates on the Triennial Strategic Plan process. Public Packet 18 of 150 QUARTERLY GOAL #2 The Environmental Resource Board prides itself on collaboration with interdepartmental teams and creating strong relationships throughout the many Divisions of the Oneida Nation. This goal reflects the emphasis on consensus building and utilizing our strengths to work together on projects and having a Good Mind reflecting the values of the Oneida Nation. Update on Goal: Activities for the Web Steering Team. Participation on Energy Team, review of D.O.E. grant opportunities and Oneida Energy Security Plan. Other Interdepartmental Team activities and coordination efforts include Silver Creek Trails team, Onyota'a:ka Lake Phase II and 2019 Onyota'a:ka Lake Management team, Conservancy Districts team, Oneida Sustainable Resource Advisory Council, Industrial Hemp team, Carbon Credits team, Central Oneida/Food Center, Forest Gardening and Community Placemaking, and Legislative Reviews. QUARTERLY ACTIVITIES ERB will continue or work on res ource protection, hunti ng overs ight, land access, Oneida Lake pl anning, legislative reviews, trail teams, agricultural planning and review, gathering and harv est discussions, energy planni ng, web team and much more. Update on Activities: Our office team will continue to work collaboratively with other Oneida Nation staff and external staff and partners on; Protection of Natural Resources, Hunting, Fishing, & Trapping Law, Budget Development Teams, Triennial Strategic Plan, Onyota'a:ka Lake Phase II, Industrial Hemp Pilot Project, Agricultural Strategies, Ridgeview Building Administration, Silver Creek Trail Project, Oneida Sustainable Resource Advisory Council, Web Steering Team, Energy Team, Conservancy District Creation, Land Use Review Team, and other Interdepartmental Teams. Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of each stipend a member may be eligible to receive, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: Value B: $306,859.00 $55,032.64 Public Packet 19 of 150 Stipend Type Stipend Amount Meeting $75 Paid in 4th quarter $1,425.00 Joint Meeting $75 Paid in 4th quarter $0.00 Judiciary Hearings $75 Paid in 4th quarter $0.00 Hearings of Boards, Committees, or Commissions N/A Conferences and Trainings $100 Paid in 4th quarter $0.00 Miscellaneous $75 Paid in 4th quarter $0.00 Budget Utilization The budget is being used with best practices to achieve the Nation’s goals and visions. Projected budgetary uses for the next quarter The budget uses for next quarter will be used to continue to implement the Board’s Triennial Strategic plan goals and objectives. Requests No requested action. Other Click here to provide any other information deemed appropriate by the entity, as well as any other information required by a law or policy of the Nation. Public Packet 20 of 150 Oneida Business Committee Agenda Request Accept the Oneida Community Library Board FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Community Library Board FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Xavier Horkman, OCLB Chairman Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 21 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Community Library Board Approved by official entity action on: , 2019 Submitted by Aliskwet Ellis, Recording Clerk Board, Committee, or Commission Members Name and Title Oneida Nation Email Vacant, Chair Term Expiration Date 2/28/2022 Bridget John, Vice-Chair Ocl-bjoh@oneidanation.org 2/28/2021 Melinda K. Danforth, Member Ocl-mdan@oneidnation.org 2/28/2020 Xavier Horkman, Member Ocl-xhor@oneidanation.org 2/28/2021 Vacant, Member 2/28/2022 OBC Liaison(s) Tehassi Hill David Jordan Meetings Held every 2nd Wednesday of the month. Location: Oneida Community Library, Conference Room; 201 Elm St, Hobart, WI 54155 Time: 12:00 PM No emergency meetings held in this quarter. Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. ACCOMPLISHMENT #1 Summary: By-Laws were approved. Public Packet 22 of 150 Impact: Being compliant with the BCC Law and updating as needed. ACCOMPLISHMENT #2 Summary: Adopt-a-Highway clean-up Impact: Coordinating with Library staff to be involved in promoting positive community activities. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Promote Technological Literacy Utilize funding and programming time to introduce youth-friendly educational tools revolving around STEM aspects. Update on Goal: Projects with new STEM robot Megadroid at Green Earth increases one’s creative competences, teaches the Oneida Language, and promotes interactive activity. LONG-TERM GOAL #2 Provide a Positive, Educational Environment Programming implemented by staff continues to promote literacy, involve the community and strive to teach. Both board and staff will work to promote and strengthen these aspects that make our libraries great. Update on Goal: Library provided Summer reading program for the kids and a party when the Summer was finished to reward those who participated. QUARTERLY GOAL #1 Oneida History Conference DVD’s – try to increase online presence. Public Packet 23 of 150 Update on Goal: This has been a goal of the Boards for many months. The board requested help from our liaison on getting the DVD’s back. Our goal is to get this accomplished and off the agenda for the board this quarter. QUARTERLY GOAL #2 CIP - Process Update on Goal: The Board would like to continue with the process and keep up communication with the Library and DPW on. QUARTERLY ACTIVITIES The board wants to attend more events the Library puts on. Update on Activities: Board will communicate with staff on upcoming events. Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of each stipend a member may be eligible to receive, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: Value B: $4500 $1950 left Stipend Type Eligible Stipends Total Stipend Amounts Received in Quarter Meeting $75 $675 Joint Meetings with the OBC $75 $0 Oneida Judiciary Hearings $50 $0 Hearings of Boards, Committees, or Commissions $50 $0 Conferences and Trainings $100 $0 Miscellaneous - Not Applicable Not Applicable $0 Budget Utilization Board oversees R&E’s, variances, and makes recommendations on collection acquisitions and community programming conducted by staff. Projected budgetary uses for the next quarter Recently acquired grant will supplant some tribal contribution. Requests Public Packet 24 of 150 Consider planning for funds/CIP monies for building updates/additions/expansion for both branches. Storage and programming space is becoming limited. 1. Need follow up with DPW on multiple work orders put in for Main Library. 2. The front doors on the Main Library are not handicap accessible. 3. Restrooms are not ADA compliant. Other Click here to provide any other information deemed appropriate by the entity, as well as any other information required by a law or policy of the Nation. Public Packet 25 of 150 Oneida Business Committee Agenda Request Accept the Oneida Police Commission FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Police Commissions FY-2019 4th Quarterly Report 3. Supporting Materials Report Resolution Contract Other: 1. 4th Quarterly Report (handout) 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Sandy Reveles, Chairwoman Your Name, Title / Dept. or Tribal Member Additional Requestor: Michele Doxtator, Member Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 26 of 150 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Due to an inadvertent error, the FY 2019 4th Quarter Report from the Oneida Police Commission was not submitted and will be provided as a handout at the meeting. Thank you. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 27 of 150 Oneida Business Committee Agenda Request Accept the Oneida Pow-wow Committee FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Pow-wow Committee FY-2019 4th Quarter Report 3. Supporting Materials Report Resolution Contract x Other: 1. 47th Annual Pow-wow Admission Revenues 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Tonya Webster, Oneida Pow-wow Committee Chair Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 28 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Pow-wow Committee Approved by official entity action on: November 5, 2019 Submitted by Tonya Webster Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Tonya Webster Opw-tweb@oneidanation.org 2/28/21 Brian Moreno Opw-bmor@oneidanation.org 2/29/20 Trista Cornelius Henrickson Opw-tcor@oneidanation.org 2/29/20 Kalene White Opw-kwhit@oneidanation.org 2/28/21 Alva Fiddler Opw-afid@oneidanation.org 2/28/22 Jeremy King Opw-jin@oneidanation.org 2/28/21 Vacant Vacant Vacant OBC Liaison(s) Ernie Stevens III Jennifer Webster Click here to enter OBC Liaison name. Click here to enter OBC Liaison name. Meetings Held every 2nd Tuesday of the month. Location: Skenandoah Complex 909 Packerland Dr. Conference Room A, Green Bay, WI 54303 Time: 5:00 PM No emergency Meetings were held. Accomplishments Public Packet 29 of 150 Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. ACCOMPLISHMENT #1 Summary: Event Completion Follow-up - 47th Annual Oneida Pow-wow June 28-30, 2019 1. The admission revenues (see attached) were good. We would like to bring the admission prices up a little next year. Reason being is the attendance amounts were up, but the admission revenues were down because we lowered the daily and weekend pass amounts from previous years per a recommendation. We lowered day passes to $7 from $8 and the weekend passes from $15 to $12. 2. The Supply Advance was reconciled and approved by the accounting department. A copy of the reconciliation is attached along with all the revenues, contract payout amounts, and inter-tribal billing. The amounts paid out by contracts (Carts, tents, porta potties, etc.) are continuing to raise their service prices each year. 3. All invoices from the pow-wow have been paid. 4. Our adult categories are broken down into Golden, Sr. Adults, and Jr. Adults. Because of a suggestion from one of our members we changed those age categories from what we had in previous years. See chart below: Jr. Adult 18 to 34 2018 Sr. Adult 35 to 49 Changed to: Jr. Adult 18 to 39 2019 Sr. Adult 40 to 59 During the pow-wow we had many suggestions to go back to the 2018 age category breakdown for Jr. & Sr. Adults which is what we will be using in 2020. 5. In order to be more transparent, the committee decided to hire a third-party vendor to do the tabulation this year. In previous years a committee member did tabulations. Despite this effort; a situation happened with the Tabulation this year. ONE of the committee members took it upon them self to allow one of the dance categories to disobey the dancer rules by allowing this category to change age group categories after they registered. Other dance categories asked to do so but were told they could not. Once the rest of the committee became aware of this, we had a team meeting to figure out how the rectify the situation. We have since wrote a Tabulation Policy to prevent from happening in the future, and no committee member is to be involved with the tabulation process. A significant factor in the Pow-wows success are the volunteers who go above and beyond each year. Many of our volunteers return every year. Our volunteers all work hard, but with our limited budget we are unable to show a truly adequate thank you for all they do. We also received extra help from many of the departments within the Tribe including, OPD, Gaming Security, Norbert Hill Maintenance, Environmental, Zoning, Risk Management, Planning, DPW, and the electricians and many more not mentioned. The pow-wow is one of the Tribe’s biggest events that requires months of planning from dedicated committee members and Oneida employees. All the hard work for the Pow-wow results in a proud accomplishment for the Oneida Nation. Public Packet 30 of 150 Impact: The pow-wow creates good relations with other Tribes, Businesses, and Governments. It also brings in revenue for the Nation, Community, and many surrounding businesses. It is also an invitation for Non-tribal communities to learn more about Oneida culture. ACCOMPLISHMENT #2 Summary: Completed and approved several Standard Operation Procedures including the Admission, Tabulation, Head-staff, Specials, Cash Handling, and Task Management and Stipend. Along with SOPs a comprehensive Operations Manuel was also created explaining the full planning process for Oneida’s competition and traditional pow-wows including, requirements, forms and emergency plans. Impact: Procedures enhance team building, transparency, and the overall functions of the pow-wows. The Operations manual is available for new committee members, BCC Support staff, BC Liaison and the GM for any inquiries regarding the Pow-wow coordination. ACCOMPLISHMENT #3 Summary: Planning for Oneida’s two traditional Pow-wows began in August 2019. The second Winter Gathering Pow-wow will be held at the Radisson on December 28, 2020, and The Honor the Youth Pow-wow will be held at the Radisson on February 22, 2020 Impact: The traditional pow-wows give a time for Nations to gather and celebrate which creates good relationships. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Raising the prize money for dancers and drums to allow us to compete with other pow-wows. Triennial Strategic Plan: This will draw more dancers and drums for larger competition, which will in turn attract a larger crowd and encourage higher attendance. Higher attendance will result in more revenue. Update on Goal: The Committee’s available budget is the biggest obstacle for reaching these goals. Public Packet 31 of 150 LONG-TERM GOAL #2 In order to expand we need larger pow-wow grounds to allow for more vendors, spectators, dancers, campers, & parking. With larger grounds all of our revenue sources are likely to increase including attendance, registration, camper, and parking revenues. Triennial Strategic Plan: This expansion would generate more revenue both in space rental and admissions for Oneida. With more revenues we could increase the prize money without increasing tribal contribution. Update on Goal: The Pow-wow committee has worked with the Oneida planning department at various points in the past 20 years to achieve this goal however it has always been put on hold. The committee has reviewed different locations for the smaller traditional Pow-wows with little success. There are currently no known options for the larger 4th of July Pow-wow besides Norbert Hill. QUARTERLY GOAL #1 The second annual Winter Gathering Pow-wow will occur on December 28, 2019 at the Radisson Hotel and Conference Center. This is one of the two Traditional pow-wows. Triennial Strategic Plan: This pow-wow replaced the annual Three Sister’s Pow-wow we held in previous years during the months of October or November because of continuous low attendance numbers. The plan to increase attendance is still being measured. Update on Goal: We have made most of the arrangements to carry out this pow-wow. We will continue to get ready for it as time gets closer. QUARTERLY GOAL #2 The second traditional pow-wow is the annual Honor the Youth Pow-wow being held on February 22, 2020 at the Radisson Hotel and Conference Center. Triennial Strategic Plan - This pow-wow is designated for the youth. We always have youth specials, youth head-staff, and higher payouts for the youth. Educating the youth at a young age will better their accomplishments in their adult years. Update on Goal: We will continue to plan for this pow-wow until the event date. We are in the early planning stages for this powwow. QUARTERLY ACTIVITIES Each Pow-wow that is held is always reviewed for successes and obstacles to better prepare for the next one. We make notes of any issues that arose to better manage them for the next event and members are always thinking of ways to improve at every meeting. Update on Activities: We have been meeting and will continue to meet and discuss ways we can improve for future pow-wows Budget Public Packet 32 of 150 Please provide the amount of the entity’s budget, the status of the budget at that quarter, the total amount of stipends paid for the quarter, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Value A: $120,000 Status of Budget at 4th Quarter: Value B: Our actual expenditures totaled $141,122. The negative variance is because our revenue projections for our admissions were not met which cannot be controlled normally because of weather. Stipend Type Eligible Stipends Total Stipend Amounts Received in Quarter Meeting $75 $1425.00 Joint Meetings with the OBC $75 $0 Oneida Judiciary Hearings $50 $0 Hearings of Boards, Committees, or Commissions $50 $0 Conferences and Trainings $100 $0 Miscellaneous - Choose an item. $25 per hour, not to exceed $200 per day $725 Budget Utilization The budget is used to prepare and plan for two traditional pow-wow and one summer contest pow-wow per year. Projected budgetary uses for the next quarter Next Quarter the Budget will used to have the Winter Gathering and Honor the Youth pow-wows. Requests We were asked to report back on the Tabulation situation which was explained earlier in the report. A more detailed write up was also submitted to the Oneida Business Committee. The committee member responsible has had their appointment terminated. Other The new by-laws have been reviewed and approved. Public Packet 33 of 150 Public Packet 34 of 150 Public Packet Accept the Oneida Nation Veterans Affairs Committee FY-2019 4th quarter report 35 of 150 Public Packet 36 of 150 Public Packet 37 of 150 Public Packet 38 of 150 Public Packet 39 of 150 Public Packet 40 of 150 Oneida Business Committee Agenda Request Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2019 4th quarter report 1. Meeting Date Requested: 2. General Information: Session: [8] Open Agenda Header: 11 / 27 / 19 D Ex ecutive - See instructions for the applicable laws, then choose one: Reports [8] Accept as Information only D Action - please describe: Accept the SEOTS Adviroy Board FY-2019 4th quarter report. 3. Supporting Materials [XI Report D Other: D Resolution D Contract 1 3. 2. 4. D Business Committee signature required 4. Budget Information D Budgeted - Tribal Contribution D Budgeted - Grant Funded [XI Unbudgeted 5. Submission Authorized Sponsor / Liaison: _ ---------------�G=I Primary Requestor/Submitter: Kathryn La Roque , Chair ---------------------------Your Name, Title/ Dept. or Tribal Member Additional Requestor: Name, Title/ Dept. Additional Requestor: Name, Title/ Dept. Page 1 of 2 Public Packet 41 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Southeastern Oneida Tribal Services Advisory Board Approved by official entity action on: November 13, 2019 Submitted by Kathryn LaRoque Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Kathryn LaRoque, Chair kklaroque@gmail.com 2/28/21 Arthur Elm III, Vice Chair seo-aelm@oneidanation.org 2/28/22 Diane Hill, Secretary seo-dhil@oneidanation.org 2/28/20 Michael Coleman seo-mcol@oneidanation.org 2/28/22 Tracie Sparks seo-tspa@oneidanation.org 2/29/22 Lloyd Ninham seo-lnin@oneidanation.org 2/28/21 Kitty Hill Kittyhill0320@gmail.com 2/28/20 To be determined To be determined OBC Liaison(s) Kirby Metoxen Daniel Guzman-King Click here to enter OBC Liaison name. Click here to enter OBC Liaison name. Meetings Held every 2nd Monday of the month, sometimes rescheduled, please email me at kklaroque@gmail.com for the exact date. Location: 5233 W Morgan Avenue, Milwaukee WI, 53220 Time: 6:00 PM Click here to list any Emergency Meetings that were held including the date, time, and the basis of the emergency for each meeting Public Packet 42 of 150 Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. ACCOMPLISHMENT #1 Summary: SEOTS Advisory Board is planning to have a bake sale to raise money at the Annual Soup and Craft Sale at Alverno College on November 23rd. Based off the past attendance, this is planned to be SEOTS largest attended event. Impact: We want to use the funds to support some of the things expressed on the surveys we collected over the summer from tribal members of Milwaukee. ACCOMPLISHMENT #2 Summary Giving SEOTS Director feedback on the classes and services being offered. Impact: This is fulfilling some of the requirements of being on the SEOTS Advisory Board, as we established them in our Bylaws. ACCOMPLISHMENT #3 Summary: Meeting with the Director of SEOTS and sharing our ideas on how we can make connections to services. Impact: This was helpful and insightful to SEOTS and is part of the boards purpose to be the ‘eyes and ears’ of the community, something that has been said about the SEOTS Advisory Board since it was created. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Make connection to services for the Oneidas that reside in SEOTS service area. Public Packet 43 of 150 This goal is addressing the Good Governance Principle of Responsiveness to Oneida Tribal members’ needs. Update on Goal: Share more resources/services on our Facebook page. These are resources/services that people expressed which are already being offered, like; Trauma Informed Care information that HIR Wellness provides (all SEOTS employees are trained by HIR Wellness on Trauma Informed Care), Ancestry/lineage that is available with the Oneida History Department is another service people requested, Job information that can be received from Spotted Eagle Inc., Trust fund informational presentations that are being offered in Oneida (we contacted the trust department for a presentation in Milwaukee in the Spring), access to buffalo meat, and the Diabetes Program at Gerald L. Ignace Indian Health Center. SEOTS also did a Diabetes workshop last year that they may repeat. LONG-TERM GOAL #2 Make connections for Oneida Tribal members to utilize Milwaukee services. This is practicing the Good Governance Principle of Effectiveness and Efficiency, by utilizing resources in the Milwaukee community that our Oneida Tribal members are eligible for. Update on Goal: Each member brings different backgrounds to the table from various Milwaukee organizations that they work with. Future meetings will be devoted to brainstorming on how we can connect these organizations to SEOTS and Oneida Tribal members. QUARTERLY GOAL #1 Finding ways that we can reach Oneida Tribal members in Milwaukee to engage them in SEOTS services and activities. Using the Good Governance Principle of Transparency, creating open communication and ensuring access to information. Update on Goal: By boosting our Facebook page we hope to reach more people with SEOTS events. Also, we are working on figuring out a legal way that people can leave their phone numbers so that SEOTS staff can place reminder phone calls when events are coming up. QUARTERLY GOAL #2 Raise money to use for other board events that will make connections to Oneida Nation and other Milwaukee organizations. We are practicing the Good Governance Practice of Responsiveness, reacting to the needs and opinions of Oneidas in Milwaukee. Update on Goal: We are still trying to figure out how to use our budget on things that we can do to support Oneida Tribal Members in Milwaukee. QUARTERLY ACTIVITIES We are going to have our first fundraiser at the Craft and Soup Sale at Alverno College on November 23rd from 10am3pm. Public Packet 44 of 150 Update on Activities: Continual planning at monthly meetings. Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of each stipend a member may be eligible to receive, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: Value B: 19,250 9,620 Public Packet 45 of 150 Stipend Type Stipend Amount Meeting $75.00 Joint Meeting Judiciary Hearings Hearings of Boards, Committees, or Commissions Conferences and Trainings Miscellaneous Budget Utilization We are still trying to figure out how to use our budget on things that we can do to support Oneida Tribal Members in Milwaukee. Projected budgetary uses for the next quarter Meeting stipends Requests It has been asked many times by tribal members to request of the BC that the Trust Enrollment department comes to SEOTS to provide I.D. services to tribal members in Milwaukee once or twice a year. Is this something that can be made possible? If not, what laws are inhibiting our rights to do this? Other Public Packet 46 of 150 Oneida Business Committee Agenda Request Accept the Pardon and Forgiveness Screening Committee FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Pardon and Forgiveness Screening Committee FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Eric Boulanger, PFSC Chairman Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 47 of 150 2019 4th Quarter Report (Jul '19 ‐ Sep '19) Pardon and Forgiveness Screening Committee Approved by official entity action on: November 18, 2019 Submitted by Eric Boulanger, Chairman Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Eric Boulanger, Chairman eboulan1@oneidanation.org 8/31/2020 Jeanette Ninham, Vice Chairwoman pfs‐jnin@oneidanation.org 8/31/2020 Delia Smith, Member dsmith1@oneidanation.org 8/31/2020 Carmen Escamea, Member pfs‐cesc@oneidanation.org 8/31/2020 Ronald King Jr., Alternate rking2@oneidanation.org 8/31/2020 Jamie Stevens, Alternate lsteven2@oneidanation.org 8/31/2020 Carol Silva, Alternate 8/31/2020 Donna Richmond, Alternate 8/31/2020 OBC Liaison(s) Brandon Stevens Jennifer Webster Meetings Meetings held every 3rd Monday of February, May, August, and November Hearings held the 3rd Thursday of February, May, August, and November. Location: Norbert Hill Center, 2nd Floor, Business Committee Conference Room, N7210 Seminary Rd, Oneida WI 54155 Time: 10:00 AM Public Packet 48 of 150 Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. ACCOMPLISHMENT #1 Summary: Held a Pardon and Forgiveness Hearing on Thursday, August 15, 2019. Impact: One (1) applicant was scheduled to appear. During the hearing they informed us they recently paid their outstanding debts in full, so we gave them a deadline to provide the supporting documentation before rendering our recommendation. The applicant submitted the documentation by the deadline therefore we made a recommendation to approve the pardon pursuant to the requirements of the Pardon and Forgiveness law. BC Resolution 10‐23‐19‐D Regarding Pardon of Crystal M. Flores granted the pardon. ACCOMPLISHMENT #2 Summary: Amended bylaws were approved by the Oneida Business Committee on October 9, 2019. Impact: The Committee didn’t have significant amendments to our bylaws. Our meeting dates/times have changed to the third (3rd) Monday of February, May, August, and November, however the pardon and forgiveness hearing dates/times are still on the third (3rd) Thursday. There were also small changes to the membership (reduce the number of alternates) and qualifications (community‐at‐large applicants must pass background check) which will be implemented the next time vacancies occur. Goals Please provide details of the entity’s long‐term goals, the entity’s goals for the next quarter, and projected quarterly activities. QUARTERLY GOAL #1 Create and update standard operating procedures. Update on Goal: We are in the process of reviewing and identifying standard operating procedures that need to be updated or Public Packet 49 of 150 created. We will also implement an annual review process for the standard operating procedures moving forward. QUARTERLY GOAL #2 Create transition plan for newly appointed Pardon and Forgiveness Screening Committee members. Update on Goal: Drafting a transition plan for the current Committee members to the newly appointed members so there is not any interruptions in the pardon and forgiveness process. QUARTERLY ACTIVITIES The next hearing is scheduled for Thursday, November 21, 2019. Update on Activities: Two (2) complete applications were received by the deadline. Background checks were performed, and the applicants are scheduled to appear at the November 21, 2019 hearing. Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the total amount of stipends paid for the quarter, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. The Pardon and Forgiveness Screening Committee stipends are paid from the Business Committee Special Projects Budget. Stipend Type Eligible Stipends Total Stipend Amounts Received in Quarter Meeting $75 $125 Joint Meetings with the OBC $75 $0 Oneida Judiciary Hearings $50 $0 Hearings of Boards, Committees, or Commissions $50 $100 Conferences and Trainings $100 $0 Miscellaneous ‐ Not Applicable Not Applicable $0 Total $ 225.00 Budget Utilization The only expenses are the stipends for the two (2) community‐at‐large members on the Committee. Projected budgetary uses for the next quarter Pay a meeting and hearing stipend to each of the two (2) community‐at‐large members on the Committee. Public Packet Requests No requests at this time. Other Not applicable at this time. 50 of 150 Public Packet 51 of 150 Oneida Business Committee Agenda Request Accept the Oneida Personnel Commission FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the FY19 Q4 Oneida Personnel Commission Report 3. Supporting Materials Report Resolution Contract Other: 1. FY19 Q4 OPC Report 3. 2. 4. Business Committee signature required 4. Budget Information x Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Sandra Skenadore, Chairwoman Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 52 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Personnel Commission Approved by official entity action on: November 19, 2019 Submitted by Aliskwet Ellis, Recording Clerk - BCSO Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Sandra Skenandore, Chair Opc-sske@oneidanation.org 03/31/2021 Carole Liggins, Vice-Chair Opc-clig@oneidanation.org 03/31/2023 Daniel Thomas, Secretary Opc-dtho@oneidanation.org 03/31/2020 Carol Smith, Commissioner Opc-csmi@oneidanation.org 03/31/2024 Vacant Vacant 03/31/2022 OBC Liaison(s) Tehassi Hill Kirby Metoxen Meetings Held every 3rd Tuesday of the month. Location: Ridgeview Plaza Suite 4. 3758 W. Mason St., Oneida WI 54155 Time: 10:00 AM No Emergency Meetings were held in this quarter. Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. ACCOMPLISHMENT #1 Summary: The Commission has gone through HRD training through E-learning as well as classroom training with Wendy Alvarez. Public Packet 53 of 150 Impact: Complying with the Oneida Personnel Commission By-Laws. ACCOMPLISHMENT #2 Summary: OPC held their first meeting September 24, 2019. Impact: The commission had introductions, elected officers, and went over the by-laws and had questions answered by BCC Supervisor Brooke Doxtator. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Have all commissioners complete training and receive certification. Once this is completed then the commissioner will be ready to sit in on interviews and hearing Update on Goal: The commissioners have received HRD training on what they will be doing in interviews. Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the total amount of stipends paid for the quarter, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: Value B: $100,000 $52,544 Stipend Type Eligible Stipends Total Stipend Amounts Received in Quarter Meeting $75 $225 Joint Meetings with the OBC $75 $0 Oneida Judiciary Hearings $50 $0 Public Packet 54 of 150 Hearings of Boards, Committees, or Commissions $50 $0 Conferences and Trainings $100 $0 Miscellaneous - Interviews & Job Selection Pre-Screening $25 for up to four (4) hours $0 Budget Utilization: Beginning of FY19 budget dollars were still being used as OPC staff transitioned into other positions. Projected budgetary uses for the next quarter Meeting Stipends: $1,125 – 3 Meetings Requests Click here to provide details of any requests to the Oneida Business Committee. Other Click here to provide any other information deemed appropriate by the entity, as well as any other information required by a law or policy of the Nation. Public Packet 55 of 150 Oneida Business Committee Agenda Request Accept the Oneida Nation Commission on Aging FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Nation Commission on Aging FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Florence Petri, ONCOA Chairwoman Primary Requestor/Submitter: Lois Strong, ONCOA Coordinator Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 56 of 150 Public Packet 57 of 150 Public Packet 58 of 150 Public Packet 59 of 150 Public Packet 60 of 150 Public Packet 61 of 150 Public Packet 62 of 150 Public Packet 63 of 150 Public Packet 64 of 150 Public Packet 65 of 150 Public Packet 66 of 150 Public Packet 67 of 150 Public Packet 68 of 150 Public Packet 69 of 150 Public Packet 70 of 150 Public Packet 71 of 150 Public Packet 72 of 150 Oneida Business Committee Agenda Request Accept the Oneida Gaming Commission FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: 3. Supporting Materials Report Resolution Contract Other: 1. OGC 4th Qtr Report 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Mark A. Powless Sr, Chairman Oneida Gaming Commission Primary Requestor/Submitter: Tammy Van Schyndel, Executive Director Oneida Gaming Commission Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 73 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Gaming Commission Approved by official entity action on: November 15, 2019 Submitted by Mark A. Powless Sr., Chairman Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Mark A. Powless Sr., Chairman Mpowles5@oneidanation.org August 2023 Reynold “Tom” Danforth, Vice-Chair Rdanfort@oneidanation.org August 2020 Michelle M. Braaten, Secretary Mbraaten@oneidanation.org August 2022 Jonas G. Hill, Commissioner Jhill1@oneidanation.org August 2024 OBC Liaison(s) Kirby Metoxen, Brandon Yellowbird Stevens Meetings Held every 1st and 3rd Monday of the month Location: Oneida Gaming Commission 2669 W. Mason St Green Bay, WI. 54313 Time: 9:00 AM Accomplishments Summary: • • • • • • • • • • • • OGC MINUTES/OFFICIAL ACTIONS* Elimination of MEAL Verifier (Approved 07/17/19; Ratified 08/05/19) Sports Wagering OGC-OCM MOA (Approved 07/17/19; Ratified 08/05/19) Letter of Support Eikon Gaming (Approved 07/17/19; Ratified 08/05/19) OGC Salary Adjustment (Approved 07/16/19; Ratified 08/05/19) NIGC Outstanding Fingerprint Processing Fees (Approved 08/06/19; Ratified 08/19/19) Reaffirmation of OGMICS Revision & SOP Approvals (Approved 08/12/19; Ratified 08/19/19) OGMICS Gaming Machines Chapter 5 (Approved 08/12/19; Ratified 08/19/19) Election of Officers (Approved 09/03/19) LOA Findings IT Compliance Audit (Approved 08/21/19; Ratified 09/16/19) Bingo King Software Upgrade (Approved 08/26/19; Ratified 09/16/19) Letter to the State-OGMICS Revision Chapter 5 Gaming Machines (Approved 09/05/19; Ratified 09/16/19) OGC Legal Representation RFP (Approved 09/04/19; Ratified 09/16/19) *Highlighted Actions For complete list of official actions contact the OGC office for a copy of approved meeting minutes. Page 1 of 4 Public Packet 74 of 150 Progressive Employee Vendor Gaming Malfunctions/ Licenses Licenses Contracts Transfers July 12 9 10 17 0 6 August 1 2 12 31 2 7 September 4 23 11 15 0 2 OTHER UPDATES • Gaming Commissioner, Jonas Hill, was sworn in on August 28, 2019 • Surveillance System Replacement Project (Gaming-related) o Main Casino cabling, IP camera replacement being completed; Although Main Casino has been utilizing the new system for over two years, IP camera replacements were the last segment of this project phase; Added project work at NHC set back Main Casino timelines • OGMICS Revision Project experienced considerable setbacks this quarter SPECIAL EVENTS/TRAVEL July: • NIGC Training Welch, MN. July 22-26, 2019 August: • WGRA Meeting WI Dells, WI. August 15, 2019 (Mileage only) September: • NTGCR Fall Conference Maricopa, AZ. September 23-27, 2019 OGC Approved: SOP’s Promotions Impact: These accomplishments support the triennial strategic perspective that the OGC leverages its resources to implement necessary processes to ensure required regulatory minimum standards and expectations are sufficiently executed. Goals LONG-TERM GOAL #1 Develop/Finalize and revise all regulations, as necessary, including the OGMICS and regulations for Compliance and Enforcement, Employee Licensing, Hearings, Administration/Staffing, and Raffles. Up-to-date regulations provide for operational and customer references, as well as provide for consistent and repeatable processes that benefit the Nation and assist the OGC regulate Oneida Gaming effectively. Update on Goal: Current focus continues to be on the OGMICS Revision Project which has experienced delays due to re-allocating resources toward sports betting research and regulations, WGRA conference planning and hosting, and staffing changes. The commissioners have implemented working meetings to focus on revision of other regulations. LONG-TERM GOAL #2 Determine staff competencies and expectations, evaluate staff and identify gaps, and train accordingly. Educating, training and ensuring staff are experienced in overseeing the regulation of Oneida Gaming further supports the triennial strategic plan of resource development. Update on Goal: Staff competencies and expectations continue to be evaluated so that appropriate training can be completed to address skill gaps in the workforce. Each department has documented SMART Goals to be completed and periodically evaluated. Page 2 of 4 Public Packet 75 of 150 QUARTERLY GOAL #1 The OGMICS Revision Project focus continues. Chapters have been prioritized for review and revision. Chapters are revisited to determine if there are necessary changes relevant to the NIGC Class III MICS Guidance document, while the most stringent of Class II and Class III minimum internal control standards are being incorporated into the revised OGMICS. Up-to-date regulations provide for operational and customer references, as well as provide for consistent and repeatable processes that benefit the Nation and assist the OGC regulate Oneida Gaming effectively. Update on Goal: The OGMICS Revision Project completed Gaming Machines – Chapter 5 and Complimentary Services or Items – Chapter 7 through OBC adoption. Table Games – Chapter 4 and Surveillance – Chapter 15 were reviewed by Gaming Management and are in the final stages of approval. Multiple resources and efforts were dedicated this quarter to reaffirm the OGMICS Revision Project process and expectations of Gaming Management for review and input and SOP revisions/approvals. QUARTERLY GOAL #2 Staff and self-assessments will be developed and planned for deployment. Annual training plans are to be finalized for already known training needs. Educating, training and ensuring staff are experienced in overseeing the regulation of Oneida Gaming further supports the triennial strategic plan of resource development. Update on Goal: Annual training plans have been implemented. QUARTERLY ACTIVITIES OGC responsibilities and required processes (regulatory and operational) are being reviewed for value, efficiency and effective checks and balances. Procedures and flow charts are being developed/revised accordingly. Update on Activities: Procedure/Process updates are time intensive and prioritized after regulatory document review and revision (i.e., OGMICS Revision Project). Resources are dedicated as much as possible. Progress is slow, particularly with emphasis being placed on OGMICS revisions and potential OGC bylaw revisions. Budget Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: Value B: $4,364,919 $4,184,678 FY19 Savings: $180,241 $136,754 (76%) of the savings is reflected as a savings to tribal contribution. $43,487 (24%) of the savings is reflected as a savings to Gaming’s operational budget for OGC’s Surveillance and Investigations & License services. ProTem Compensation Eligible Payments Total Paid in Quarter Utilized only if a conflict of interest exists and a ProTem Commissioner is called upon to participate in a hearing $150 $0 Page 3 of 4 Public Packet 76 of 150 Budget Utilization: The OGC’s budget, along with the departments under the Executive Director’s oversight and the umbrella guidance of the OGC, the budget is utilized to accomplish regulatory requirements and expectations. Projected budgetary uses for the next quarter: The OGC will continue to utilize its budget to accomplish regulatory requirements and expectations, particularly its consistent responsibilities to monitor, report and enforce regulatory compliance. In addition, focus will be placed on training and education to further develop our internal resources. Requests • • Request OBC ensure Gaming General Manager communicates regulatory matters relevant to Gaming Operations to the OGC in a timely manner. Minimally, this includes but is not limited to: o OGMICS revision concerns o Sports Betting status and implementation plans Request OBC continue to update the OGC on governmental dialogue about Oneida Nation’s gaming exclusivity and jurisdictional matters Page 4 of 4 Public Packet 77 of 150 Accept the Oneida Nation School Board FY-2019 4th quarter report Business Committee Agenda Request 1. Meeting Date Requested: 11/27/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☐ Minutes ☐ Fiscal Impact Statement ☒ Report ☐ Other: Describe ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Chair/ONSB Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 78 of 150 2019 4th Quarter Report (Jul '19 ‐ Sep '19) Oneida Nation School Board Approved by official entity action on: November 21, 2019 Submitted by Lisa Liggins, Chair Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Lisa Liggins, Chair osb‐llig@oneidanation.org 2021 Rhiannon Metoxen, Vice‐Chair osb‐rmet@oneidanation.org 2020 Shanna Torres, Secretary osb‐stor@oneidanation.org 2020 Melinda J. Danforth, Member osb‐mda1@oneidanation.org 2020 Melinda K. Danforth, Member osb‐mdan@oneidanation.org 2021 Aaron Manders, Member osb‐aman@oneidanation.org 2021 Sylvia Cornelius, Member osb‐scor@oneidanation.org 2021 Sacheen Lawrence, Member osb‐slaw@oneidanation.org 2022 Vacant n/a 2022 OBC Liaison(s) Vice‐Chairman Brandon Steven, Primary Councilman Ernie Stevens III, Alternate Councilman Daniel Guzman King, Alternate Meetings Held every 1st Monday of the month (administrative); 2nd meeting of the month is scheduled as needed Location: Oneida Nation Elementary School Library, N7125 Seminary Rd., Oneida, WI Time: 5:00 PM Emergency Meeting(s): NONE Public Packet 79 of 150 Accomplishments ACCOMPLISHMENT #1 Summary: Met with CESA 7 Agency Administrator Impact: Supports S.M.A.R.T. Goal #1, “Review and update School Board Policies, annually” Jeff Dickert met with the Board in July to discuss the services provided by CESA 7. The Board is considering using them to facilitate Strategic Planning for the School System. ACCOMPLISHMENT #2 Summary: Approved various teacher postings SY 2019‐2020 as well as participated in screenings/interviews Impact: Supports Strategic Perspective/Objective 9.b., “Customers for the School Board would include the students, school personnel, parents and community…” Timely approval of postings/contracts ensure adequate staffing for the school year. There were many staffing changes over the summer, which is typical. Goals LONG‐TERM GOAL #1 Increase the communication to not only students but to the community, as well. Supports Strategic Perspectives/Objectives 9.c. “Internal processes include the communication with parents for upcoming events on the Facebook page. The website is being updated to be more customer friendly. The NASIS parent portal will be utilized more by parents with training at OPEN HOUSE and also with requests from parents for an account.” Update on Goal: The board is working with the statistician on a survey to be completed mid‐term and at the end of the school year. At this point, we haven’t finalized the scope but plan to have it ready for the winter break. LONG‐TERM GOAL #2 Establish quarterly community/school meetings or input mechanism (Strategic Planning) Supports Strategic Perspective/Objective 9.d., “…School Board will continue working with Administration on policy development and seeking community input by holding community meetings.” Update on Goal: This long‐term goal has evolved over this past quarter. The Board is in the process of setting up facilitated strategic planning for the school system. Although there are goals, objectives, and individual plans associated with grants, there is a lack of an overarching strategic plan for the school system. The Board’s hope is that this strategic planning would involve not only the school and its staff, but the parents and community‐at‐large. Public Packet 80 of 150 QUARTERLY GOAL #1 Finalize the bylaws Supports S.M.A.R.T. goal #1, “Review and update School Board Policies, annually” Update on Goal: The draft bylaws were deferred to the 2nd regular Business Committee meeting in November. The Board will have their final comments ready when they are brought back to the BC. QUARTERLY GOAL #2 Complete Attorney RFP Supports S.M.A.R.T. goal #2, “Participate in training necessary to conduct the duties involved” Update on Goal: A purchase order for the current attorney contract was initiated by the Oneida Nation School System and submitted to the Finance Committee at their November 5, 2018, meeting. The Finance Committee approved “…with the stipulation that this will [be] sent out for the three‐bid process for next year…”. By their approval of the Finance Committee meeting minutes, the OBC also approved this action and stipulation on November 14, 2018. The final attorney contract was executed in January 2019, so the RFP for the new contract term will need to be completed in the next quarter. QUARTERLY ACTIVITIES A total of 4 Short Program Graduates were approved by the Board this quarter: In July: Raven Webster and Emerson John In August: Clifford Bodway and Riley Waubeno Public Packet 81 of 150 Budget Total Budget for FY‐2019: Status of Budget at 4th Quarter: Value A: Value B: Stipend Type Stipend Amount Eligible for Meeting $100 Joint Meeting $100 Judiciary Hearings $50 Hearings of Boards, Committees, or Commissions $50 Conferences and Trainings $100/day Miscellaneous n/a 54,652 40,477.90 Budget Utilization: To Support the activities of the Board Projected budgetary uses for the next quarter: Regular meeting will be held to carry out the duties and responsibilities with which the Oneida Nation School Board is charged. Public Packet 82 of 150 Oneida Business Committee Agenda Request Accept the Oneida Election Board FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 2 7 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Motion to accept Election Board's 4th Quarter Report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Vicki Cornelius Election Board Chairperson Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 83 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Election Board Approved by official entity action on: October 28, 2019 Submitted by Vicki Cornelius Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Vicki Cornelius-Chair OEB-vcor@oneidanation.org 7/31/2021 Christina Liggins-Vice Chair OEB-clig@oneidanation.org 8/31/2020 Melinda K. Danforth-Secretary OEB-mdan@oneidanation.org 7/31/2021 Teresa Schuman OEB-tsch@oneidanation.org 8/24/2019 Tonya Webster OEB-tweb@oneidanation.org 7/31/2019 Tina Skenandore OEB-tske@oneidanation.org 7/31/2020 Shannon Metoxen OEB-smet@oneidanation.org 7/31/2021 Peril Huff OEB-phuf@oneidanation.org 7/31/2019 Tracy Smith OEB-tsmi@oneidanation.org 7/31/2020 OBC Liaison(s) Tehassi Hill Click here to enter OBC Liaison name. Lisa Summers Click here to enter OBC Liaison name. Meetings Held every 2nd Monday of the month. Location: Ridgeview Plaza Suite 4. 3758 W. Mason St., Oneida WI 54155 Time: 5:00 PM Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. Public Packet 84 of 150 ACCOMPLISHMENT #1 Summary: Held 2019 Special Election and provided Final Results in a timely matter. Impact: Conducted an orderly election of the Nation where the public feels that they are a part of the decision-making process and gave the membership ample notice. Also traveled to Milwaukee to have polls open for membership in that area in accordance with the Election Law. ACCOMPLISHMENT #2 Summary: By-Laws were approved by the Oneida Business Committee Impact: Being transparent and being compliant with the applicable laws. ACCOMPLISHMENT #3 Summary: Reviewed and updated 5 or more SOP’s Impact: Updating to be efficient and compliant in Elections. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Working with the BC Support Office on standardizing an application for all Boards, Committees, and Commissions to be utilized for appointments and/or elections. Effectiveness and Efficiency - Processes implemented by the Nation producing favorable results which meets the needs of Membership, Employees, Community, while making the best use of resources – human, technological, financial, natural and environmental Public Packet 85 of 150 Update on Goal: Board is working on draft application with Brooke Doxtator. LONG-TERM GOAL #2 Work on 2020 General Election QUARTERLY GOAL #1 Conduct Caucus for 2020 Special Election Staying compliant with the Election Law and Judiciary Law. Update on Goal: Provided BC with Caucus date and Election Date. Working on Emergency SOP and alternate date in case of inclement weather due to this being held on January 25th (BC approved). QUARTERLY GOAL #2 Updating Election Board SOP’s to ensure compliance with the applicable laws. Rule of Law - Ensuring the rules are known and applied equally to all with clear appeal (if needed)and are enforced by an impartial regulatory body, for the full protection of Oneida Nation stakeholders Update on Goal: Working with the Law Office on definitions to ensure compliance and that membership has clear understanding of the language that goes into SOP’s QUARTERLY ACTIVITIES Conduct Caucus for Judiciary Special Election. Update on Activities: Click here to enter an update on your projected quarterly activities – less than 200 words Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the amount of each stipend a member may be eligible to receive, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at 4th Quarter: Value A: Value B: $79,000 $31,909 Public Packet 86 of 150 Total Stipend Amounts Received in Quarter Stipend Type Eligible Stipends Meeting $100 GTC Meeting $100 $1,600.00 Judiciary Hearings $50 $0.00 Hearings of Boards, Committees, or Commissions $50 $0.00 Conferences and Trainings $100 $0.00 Miscellaneous (hourly wage) for working Election Functions $10.00 hourly for each worker $1,700.00 $4,000.00 Budget Utilization Budget dollars are used to conduct all Tribal Election functions and assist at all General Tribal Council meetings. Projected budgetary uses for the next quarter $5,400 = Six regular meetings with a 9-member Board at $100.00 each $50 = Caucus $900 = GTC Meetings Total: $6,350 Requests Click here to provide details of any requests to the Oneida Business Committee. Other Public Packet 87 of 150 Oneida Business Committee Agenda Request Accept the Oneida Land Commission FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Land Commission FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Rae Skenandore - OLC Chair Primary Requestor/Submitter: Mike Mousseau - OLC Secretary Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 88 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Land Commission Approved by official entity action on: October 14, 2019 Submitted by Mike Mousseau Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Rae Skenandore, Chair rskenand@oneidanation.org 07/31/2020 Becky Webster, Vice-Chair rwebste3@oneidanation.org 07/31/2022 Mike Mousseau, Secretary mmoussea@oneidanation.org 07/31/2021 Julie Barton, Commissioner jbarton@oneidanation.org 07/31/2020 Sherrole Benton, Commissioner sbenton@oneidanation.org 07/31/2021 Donald McLester, Commissioner dmclest2@oneidanation.org 07/31/2021 Pat Cornelius, Commissioner olc-pcor@oneidanation.org 07/31/2022 OBC Liaison(s) Trish King, BC Liaison Tehassi Hill, BC Liaison Alternate Jennifer Webster, BC Liaison Alternate Meetings Held every 2nd and 4th Monday of the month. Location: Little Bear Conference Room located at N7332 Water Circle Place, Oneida, WI. 54155 Time: 5:00 PM 1 Emergency meeting held this quarter on Friday, August 2nd, 2019 Public Packet 89 of 150 Accomplishments ACCOMPLISHMENT #1 Summary: Acquisitions; Closed on 3 HIP’s, Closed on 81.26 acres this quarter. Impact: 7/17/2019 111 Shenandoah 0.23 HIP-RES $24,300.00 7/19/2019 2011 Candle Way 0.28 HIP-RES $44,800.00 8/14/2019 365 Triangle Dr 79.01 8/15/2019 N7871 Cty Y 1.74 HIP-RES $32,200.00 9/13/2019 1026 Butternut 0.00 RES-Reacquisition $316,000.00 Total $9,876,250.00 81.26 Acres ACCOMPLISHMENT #2 Summary: Public Safety Training – OPD/NWTC Search Coordinator Training Impact: NWTC conducted a “Search Coordinators Training” in conjunction with OPD and other law enforcement agencies. The fee was waived for the land use license as the commission felt this was a beneficial training and a sign of good community stewardship between public entities. The training was a success and will likely be held in the future. ACCOMPLISHMENT #3 Summary: Public Safety Training – Oneida Volunteer Fire Dept. Water Rescue Training Impact: The Oneida Volunteer Fire Dept. conducted water rescue training at Oneida Lake with the approval of a Land Use license. Another sign of good community stewardship by doing our part to help our local public safety departments stay keen on the skills needed to keep our communities safer. Public Packet 90 of 150 Goals LONG-TERM GOAL #1 Exercising Sovereignty Reestablish roles & responsibilities to fully implement the 2033 Plan approved by GTC. Which provides for an allocation of funds to reacquire land within the Oneida Reservation. Update on Goal: Funds are coming available in the next fiscal year to continue making progress towards this goal. LONG-TERM GOAL #2 Promoting Positive Community Relations Develop Land use policy to better serve the needs of the membership. Focus on programs to serve individual farmers, entrepreneurs, and community organizations. Update on Goal: We’re actively seeking changes to the rules that’ll allow for additional options for existing programs. QUARTERLY GOAL #1 Promoting Positive Community Relations Bi-annual presentation to GTC Update on Goal: Continually worked to respond to GTC motions, biannual presentations & highly publicized matters. Budget Total Budget for FY-2019: Status of Budget at 3rd Quarter: Value A: Value B: Stipend Type Stipend Amount Meeting $100.00 Joint Meeting $100.00 Judiciary Hearings $100.00 Hearings of Boards, Committees, or Commissions $100.00 Conferences and Trainings $100.00 $13,200 $4,100 Budget Utilization $13,200 is budgeted in Land Management’s operations budget for Land Commission use. $10,000 is for stipends and $3,200 is for travel/training (lodging, meals, and gas). Estate Planning grant funds are also used for travel/training when applicable. Public Packet 91 of 150 Projected budgetary uses for the next quarter There is potential for travel/training in Q1 at Minneapolis, MN. Two regular meetings a month are scheduled, depending on weather. Requests None Other This past quarter we continued to build upon intragovernmental relationships in working with the OBC on matters requiring prompt responses from various entities. By working together we’re continue to do our part in furthering the Nations goals and visions for present and future generations. We hope to continue breaking down roadblocks to keep the Nation prosperous. Two OLC Commissioners were elected during the July elections. Pat Cornelius re-joins the OLC for another term along with Becky Webster who was re-elected to the OLC as well as re-elected as our commissions vicechairwoman. Public Packet 92 of 150 Oneida Business Committee Agenda Request Accept the Oneida Trust Enrollment Committee FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida Trust Enrollments Committee FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Debra Danforth, Chair Primary Requestor/Submitter: Venessa Cardish Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 93 of 150 2019 4th Quarter Report (Jul '19 - Sep '19) Oneida Trust Enrollment Committee Approved by official entity action on: October 22, 2019 Submitted by Venessa Cardish Board, Committee, or Commission Members Name and Title Oneida Nation Email Term Expiration Date Debra Danforth, Chair Otc-ddan@oneidanation.org July 2021 Barbara “Bobbi” Webster, Vice Chair Otc-bwebst@oneidanation.org July 2020 Geraldine Danforth, Secretary Otc-gdan@oneidanation.org July 2021 Norbert Hill Jr., Member nhill@oneidanation.org July 2022 Loretta Metoxen, Member Otc-lmet@oneidanation.org July 2022 Lisa Liggins, Member Otc-lliggin2@oneidanation.org July 2021 Elaine Skenandore-Cornelius Otc-eske@oneidanation.org July 2020 Pamela Ninham Otc-pnin@oneidanation.org July 2022 Kirby Metoxen, Business Committee Member kmetox@oneidanation.org July 2020 OBC Liaison(s) Kirby Metoxen Meetings Held every 4th Tuesday of the month. Location: Regular Meetings: 210 Elm Street, Oneida, WI 54155. Oneida, WI 54155 Time: 5:00 PM Emergency Meeting was held September 19th at 5:00 PM to prepare for Dispute Resolution with the Business Committee. Public Packet 94 of 150 Accomplishments Please provide details of what the entity has accomplished that quarter, including any special events held during the reporting period and any travel by the members and/or staff. ACCOMPLISHMENT #1 Summary: Preliminary Data from the demographer have been received. The data will help the membership understand future projections of Oneida’s population using various blood quantum criteria scenarios. In turn we anticipate will create meaningful conversation from General Tribal Council on their preferences for enrollment criteria. ACCOMPLISHMENT #2 Summary: Successful payment distribution of FY2019 Per Capita Impact: A fully staffed department ensured the membership received their per capita distributions timely with minimal disruptions. ACCOMPLISHMENT #3 Summary: Successfully implemented the FY2019 Minors Trust Distribution Impact: New processes were implemented to the Minors Trust Fund Distribution with minimal disruption to the community and within deadlines set within the Per Capita Trust Agreement. Goals Please provide details of the entity’s long-term goals, the entity’s goals for the next quarter, and projected quarterly activities. LONG-TERM GOAL #1 Public Packet 95 of 150 Review current processes and update processes if needed. Update on Goal: Trust Enrollment Committee reviewing and amending Bylaws; Department will review outcome of FY2019 Minors Trust Distribution to determine new process was effective and efficient. LONG-TERM GOAL #2 Analyze final demographer data results Finalizing the data for community consumption will assist in educating membership on the future of the Nation’s population to be presented at a Special General Tribal Council Meeting. Update on Goal: Preliminary results received from demographer in September 2019. Special General Tribal Council Meeting scheduled for March 2020. QUARTERLY GOAL #1 Review FY2019 Per Capita & Minors Trust Distributions Addressing and remedying any issues that occurred with FY2019 Per Capita and Minors Trust distributions will assist the department in identifying possible changes to future distributions. Update on Goal: At the present time reissue requests are following current department processes. A per capita debrief meeting with other internal tribal departments is scheduled for October 25, 2019. QUARTERLY GOAL #2 Finalize demographer’s analysis for Special General Tribal Council Meeting This information is crucial for the General Tribal Council to understand how blood quantum as an enrollment criterion may affect the Nation’s future population. Update on Goal: The Trust Enrollment Director and Project Specialist have met with the demographer and approved the variables used in their projections and are waiting for the projections. QUARTERLY ACTIVITIES Outside of regular work duties, projected quarterly activities will be focused on working meeting with demographer and team meetings to finalize data in conjunction with preparation for presentation for a General Tribal Council meeting. Update on Activities: Report to Trust Enrollment Committee in November 2019. Joint Report to Business Committee and Trust Enrollment Committee in December 2019. The identified date for the Special stipend eligible GTC Meeting is March 16, 2020 Public Packet 96 of 150 Budget Please provide the amount of the entity’s budget, the status of the budget at that quarter, the total amount of stipends paid for the quarter, how the budget is being utilized by the entity and projected budgetary uses for the next quarter. Total Budget for FY-2019: Status of Budget at 4th Quarter: Outs Value A: Value B: 985,629 874,726 spent Stipend Type Eligible Stipends Total Stipend Amounts Received in Quarter Meeting $100 $3,000 Joint Meetings with the OBC $100 $1,100 Oneida Judiciary Hearings $50 $ Hearings of Boards, Committees, or Commissions $50 $ Conferences and Trainings $100 $ Miscellaneous - Choose an item. Choose an item. $ Budget Utilization The budget is being used to pay for staff, mailings to the Oneida membership, demographer, and other regular administrative expenses. Projected budgetary uses for the next quarter Next quarter expenses will be used to pay for staff, mailing to the Oneida membership, training opportunities, and other regular administrative expenses. Requests Click here to provide details of any requests to the Oneida Business Committee. Other Click here to provide any other information deemed appropriate by the entity, as well as any other information required by a law or policy of the Nation. Public Packet Accept the Bay Bancorporation, Inc. FY-2019 4th quarter report 97 of 150 Public Packet 98 of 150 Public Packet 99 of 150 Public Packet 100 of 150 Public Packet 101 of 150 Public Packet 102 of 150 Oneida Business Committee Agenda Request Accept the Oneida ESC Group, LLC. FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Oneida ESC Group FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Jacquelyn Zalim, OESC Chairwoman of the Board Primary Requestor/Submitter: Heather Cotey, OESC Corporate Administrator Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 103 of 150 Oneida ESC Group, LLC 4th Quarter Report – FY 2019 November 13, 2019 OESC Board of Managers: Jacquelyn Zalim, Chair John L. Breuninger Leslie Wheelock Public Packet 104 of 150 Oneida ESC Group, LLC 2019 Oneida ESC Group, LLC (OESC), was formed in 2012 as a holding company to house subsidiaries to do business with the federal government. OESC has four subsidiaries, Oneida Total Integrated Enterprises (OTIE), Mission Support Services (MS2), Sustainment and Restoration Services (SRS) and Oneida Engineering Solutions (OES). OESC’s subsidiaries are supported by OESC with general management and administrative functions, including accounting and contracting management, human resource management, IT support, overall management, and marketing, bid and proposal. Below is a summary of OESC and its subsidiary’s activities. Narrative Report a. Explanation of the core of the Corporation’s business practices and market overview OESC’s subsidiary limited liability companies focus on contracts issued by the government agencies for engineering, science and construction work. OESC’s revenue is derived from the subsidiaries that operate in the full and open market as well as the Small Business Administration Business Development Markets primarily as 8(a) and Small Business designated companies. OESC and its subsidiaries are a highly technical organization providing research /investigation, design, engineering and project management. Oneida ESC Group operates in five core services: • Environmental services – Assessment, investigation, design, testing and monitoring • Remediation – Action Planning, project management, extraction of contaminated materials. • Construction and demolition – Repair, service, abatement, renovation and new. • Engineering Services – Design and project managements for sites and site design, structural, mechanical, plumbing, civil, structural, water / waste water systems and storm water management. • Munitions response services – Investigation and remediation of munitions and ordinances. Oneida Total Integrated Enterprises (OTIE) – Competes in the full and open marketplace as a small business (less than 750 employees). Core competencies include environmental services, environmental remediation and project management. Mission Support Services (MS2) – 8a Graduation date is 3/15/2022. MS2 is focused on construction management contracts. Core competencies include construction management services, New and renovated structures, HVAC systems and controls Utility systems - water, sewer, gas, electrical, Electrical power generators, transformers, and distribution, Communication and security systems, Interior remodeling, upgrades focused on the federal market with supplemental markets includes commercial and tribal construction projects. OESC 4th Quarter Report 2019 Page 1 Public Packet 105 of 150 Oneida ESC Group, LLC 2019 Sustainment & Restoration Services (SRS) – 8a Graduation date is 2/18/2023. SRS core competencies include facility investigations, corrective measures design/implementation, remedial designs/remedial actions, including characterization, assessment, and cleanup, Wetlands assessment and wetlands restoration design, Brownfields – Phase I & II ESAs, Technical Enforcement Support Facility and asset inventory, evaluation, and assessment Engineering design for site development, utility systems, facilities Engineering design for wastewater treatment and sewerage systems, and specialized professional services manpower solutions. Oneida Engineering Solutions (OES) – OES focuses on performing transportation engineering services for governmental agencies (Federal, State and Local). Work is federally funded and abides by the Brooks Act; requiring selection based on competency, qualifications and experience. OES has been certified as a Disadvantage Business Enterprise in the State of Wisconsin. b. Explanation of the Corporation’s current place within the market OESC operates in a fiercely competitive and expanding market. An abundance of Architecture / Engineering / Construction (AEC) firms provide similar services offered by OESC. Competitive factors for our success include performance reputation, network, price, geographic location, and availability of technically skilled personnel (flexibility). Three of the top five federal spending agencies awarding non-competitive contracts are OESC customers. c. Explanation of the outlines of strategies by the Corporation for improved value in the market OESC’s subsidiaries are positioned to take advantage of existing relationships, contracts and networks OTIE established since 2008. We constantly evaluate solutions to broaden and capture a larger share of the Federal and State markets. Each subsidiary operates based on primary NAICS codes with secondary NAIC codes that overlap with the sister companies. d. Explanation of the Corporation’s relative performance vs. competitors and identification of key competitors within the market Our competitors include: Small Businesses, Alaskan Native Corporations (ANCs); Native American Owned, tribally-owned small businesses; and Native Hawaiian Organizations (NHOs). Each of these businesses is in a category of small business that may be awarded prime contracts without competition. Oneida ESC subsidiaries also compete against other 8(a) firms for set-aside acquisitions, including small businesses that are categorized as Woman-Owned, HUB Zone, Service Disabled Veteran Owned small business, and others. Finally, Oneida ESC competes in the full and open markets without restrictions. Typical competitors for OTIE include Small Business firms with fewer than 750 employees in NAICS 562910. Another area of significant competition is the regional Transportation Engineering firms in Wisconsin for WI DOT work (OES). OESC 4th Quarter Report 2019 Page 2 Public Packet 106 of 150 Oneida ESC Group, LLC 2019 e. Explanation of any material changes or developments in the market or nature of business the Corporation is primarily engaged in since the last reporting period. There have been no material changes or developments in our market. We are closely monitoring the government budgeting process. f. impacted due to the delays.Identification of the primary goals and targets of the Corporation and progress made towards accomplishment of the same Goals for Oneida ESC Group Growth at a reasonable rate is the primary business goal for OESC. Financial reward for OESC is when we align our investment strategies according to our client’s mission priorities. Targets for OESC Subsidiaries: Opportunities continue to exist in geographies where OTIE, MS2, SRS and OES have successful past performance; and where personnel involved in such projects have established strong relationships with teaming partners and clients. Opportunities continue to emerge based on combined efforts of OESC’s marketing and sales efforts. Target clients continue to include Department of Defense agencies (various bases – Navy, Air Force, and Army), Environmental Protection Agency, WI Department of Transportation, Milwaukee Metropolitan Sewer District and the Oneida Nation. New target clients include extended services on existing bases, geographical growth on “new” bases where OESC has not performed work on in the past, municipalities geographically related to OESC offices and other Tribal Nations. g. Identification of key elements for success in strategies given, including risks, resources and relations available and needed in order to successfully fulfill outlined strategies Key elements for success in the OESC model include: • Meeting performance indicators, including safety, staff turnover, profitability, staff utilization, backlog and capacity. • Adapting to a changing customer base, contract type, or key skill set. We recognize and reconfigure based on identified needs to delivery strategic growth. • Identification of contract capacity and access is under regular review. • Increasing our geographic footprint and capabilities. Risk in the marketplace • We operate in highly competitive industries • Contracting is often erratic and unpredictable; cancellations or delays in pending awards by government agencies could adversely affect us • International operations carries additional risk • Loss of key personnel • Adoption of new contract laws or regulations. OESC 4th Quarter Report 2019 Page 3 Public Packet 107 of 150 Oneida ESC Group, LLC 2019 h. Identification of medium (two to five year) and long (greater than five year) prospects and sustainability of the Corporation given the present status, strategies and risks Our medium and long range prospects for sustainability are balanced by business diversification and consistent project management delivery. We have successfully groomed long-term business relationships with key US Agencies for services delivered around the world. Contracting with the US government remains a reliable strategy in terms of payment, stability, and growth opportunity. Medium-term prospects OESC’s prospects in the two- to five-year term rely on our sturdy performance in engineering, science and construction to existing clients; adjacent clients/services and geographic areas; and new service offerings to new clients. OESC continues to focus on business development and talent acquisition to meet our growth metrics. Long-term prospects OESC envisions steady growth with our key customers over the long term. OESC is nimble and agile, allowing us to focus on governments funding flows. Continued reliance on low-price awards is a staple in our business model and we continue to adjust the pricing structure to ensure that we remain competitive. We continue to concentrate marketing efforts on maximizing our return on investment through expanding support for existing customers, developing tasks under existing contracts, and collaborating with firms that need either small business participation or our specialized expertise. i. Explanation of market growth (if any) experienced by the Corporation, identifying sources of growth (i.e., organic growth through market share increase, volume of business increase, acquisition of competition or other assets, etc.) We have made a concerted effort on our fence-to-fence contracts and we also see growth in our traditional engineering services such as civil, mechanical, electrical, etc. OESC 4th Quarter Report 2019 Page 4 Public Packet 108 of 150 Oneida ESC Group, LLC 2019 j. Summary of the assets of the Corporation, including but not limited to its financial, physical, employee, customer, brand or intellectual property, and supply assets. OESC ASSETS Financial (On Balance Sheet) Cash –Checking Account Work In Process on Current Projects Fixed Assets such as Vehicles, Furniture and Fixtures, and Miscellaneous Equipment Other Assets such as Prepaid Expenses, Investment Employees OESC - 47 employees OTIE – 158 employees MS2 – 66 employees (includes GMC employees) SRS - 83 employees OES – 28 employees Customers 95% of Revenue from Federal clients. k. Summary and status of any pending legal action to which the Corporation is a party and any relevant government regulation to which the Corporation may be subject. On September 20, 2018 Mission Support Services filed an arbitration demand against its JV partner, Belonger Corporation. Belonger failed to provide funds to the JV sufficient to pay its share of the JV loss on the Building 3200 project. This failure is causing MS2 to fund Belonger’s share of the loss. The total amount of the demand against Belonger is $614,086. A pre-hearing conference is scheduled for November 28 and is attended by legal counsel only. MS2 has attempted to conduct settlement discussions with Belonger, however Belonger is unwilling to negotiate. MS2 is preparing for arbitration. The hearing will be bifurcated, with liability tried first. The liability hearing was held March 14-15, 2019. The arbitrator did not rule in MS2’s favor on the liability. The hearing on damages was scheduled for October 17, 2019, however, the hearing was not necessary. The parties settled the matter and agreed that neither party would owe any further payment to the other, and both parties gave up their right to be reimbursed any sums from the other party. OESC 4th Quarter Report 2019 Page 5 Public Packet Accept the Oneida Seven Generations Corporation FY-2019 4th quarter report 109 of 150 Public Packet 110 of 150 Public Packet 111 of 150 Public Packet Accept the Oneida Airport Hotel Corporation FY-2019 4th quarter report 112 of 150 Public Packet 113 of 150 Public Packet 114 of 150 Public Packet 115 of 150 Public Packet 116 of 150 Public Packet Accept the Oneida Golf Enterprise FY-2019 4th quarter report 117 of 150 Public Packet 118 of 150 Public Packet 119 of 150 Public Packet 120 of 150 Public Packet 121 of 150 Public Packet 122 of 150 Oneida Business Committee Agenda Request Accept the Community Development Planning Committee FY-2019 4th quarter report 1. Meeting Date Requested: 11 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept the Community Development Planning Committee FY-2019 4th quarter report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Lee Cornelius Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet Community Development Planning Committee 123 of 150 Quarterly Report for FY19 4th Quarter July, August, September 2019 CDPC Members Ernest Stevens III, CDPC Chair Daniel Guzman-King, CDPC Vice-Chair Trish King, CDPC Member Kirby Metoxen, CDPC Member Brandon Stevens, CDPC Member Jennifer Webster, CDPC Member Tehassi Hill, CDPC Ad Hoc Member Purpose To ensure that the Land Use Plan, Comprehensive Plan, Vision Oneida Plan, Housing Plan, all economic development efforts and land use recommendations are working in coordination with each other to improve the Oneida Tribal community and operations. Meetings The CDPC meets every 1st Thursday of the month at 9 a.m. in the Business Committee Conference Room at the Norbert Hill Center. Activities Summary For the 4th quarter of FY19, three regular CDPC meetings were held in July, August, and September. Highlights Safe Gathering Place CDPC supported the Safe Gathering Place. They recommended that the OBC fund the Facility in July. This will provide a safe place for our homeless to receive some relief from the cold this winter. Safe Gathering place fall in line with Kanolukhwa’sla (compassion, caring identity, and joy of being) and Twahwahtsi’lay^ (All of us are family) Bicentennial They have identified the Sub Committee’s for planning the event. Individual members and initial tasks were given out. The Bicentennial team continue to work on making sure the event is a success. The Bicentennial team has been working diligently on creating a charter and creating a logo. CDPC felt that they should change the name to Bicentennial. Both the Cultural Heritage Site improvements and the Bicentennial fall in line with the broad goals of the 2017 – 2020 Strategic Plan for Promoting Positive Community Relations and Encouraging Tsi> NiyukwalihoT^ (We have everything here to sustain us). Public Packet 124 of 150 Industrial Hemp The team was able to plant Industrial Hemp Fields. The team has 10 acres of industrial hemp planted specifically for fiber. 20 acres of industrial hemp planted specifically for grain. 1 acre, a greenhouse, and Oneida Aquaponics are growing Industrial Hemp specifically used for CBD. The record rain falls are affecting the growth of the plants in the fields. Plants are being tested to make sure the plants follow guidelines. The Hemp team is looking for new fields to grow hemp for next year. We are looking for the best kind of soil and the right type of dampness of the areas. The fields were looking for volunteers to harvest the hemp. The team is also doing a feasible study for the tribe. One concern is whether the state legalizes t marijuana. An industrial hemp pilot project would fall in line with the broad goal of the 2017 – 2020 Strategic Plan for Promoting Positive Community Relations and Encouraging Tsi> NiyukwalihoT^ (We have everything here to sustain us). Upper Oneida Project Upper Oneida Project is to transform the Upper Oneida area into a park/multi-functional area. The team is still looking for grants funds to help pay for the project. This fall they will finish the on-street parking and curb and gutter. The project is on schedule The Upper Oneida Project falls in line with the broad goal of the 2017 – 2020 Strategic Plan for Promoting Positive Community Relations and the overall project is in line with the broad goals of Encouraging Tsi> NiyukwalihoT^ (We have everything here to sustain us) and Inspiring Yukwatsistay^a (Our fire, our spirit within each of us). Food Innovation Center The Oneida Food Innovation Center will provide a visible anchor to our integrated Agricultural Strategy by an expanded facility to teach people how to process and prepare healthy native foods. It will serve not only Oneida tribal members but also fresh food producers, entrepreneurs, and those looking for jobs in the food service industry. The Food Innovation Center is continuing to move forward. Some problems we are solving are workable designs for entrepreneurs, size of equipment needed for cannery/cost, and getting funding for the project. The Food Innovation Center is seeking federal funds along with tribal funds to sustain the project. The team is worked with the Fox Valley Tech. to create a business plan to move forward in the CIP process. 2 Public Packet 125 of 150 A centralized food center would be in line with Encouraging Tsi> NiyukwalihoT^ (We have everything here to sustain us). Amelia Cornelius Culture Park The Culture team is Working hard to move forward with the Amelia Cornelius Culture Park. In the fourth Quarter the CIP Package is in draft form and was waiting for OBC approval to activate funds for the Project. The team applied for a grant from the AARP for trails. The Bathrooms were in the design phase. Amelia Cornelius Culture Park falls in line with the broad goal of the 2017 – 2020 Strategic Plan for Promoting Positive Community Relations and the overall project is in line with the broad goals of Encouraging Ka?tshatst^sla (the Strength of our belief and vision as a people) and Kalihwi’yo (The use of the good words about ourselves, our nation and our future) Economic Development, Diversification and Community Development Funds The C&EDD has been providing an update to the CDPC every other month on the balance, expended funds, and obligated funds in the Economic Development, Diversification and Community Development Funds account. Reporting Schedule • Monthly: Small Housing, Low Income Housing Tax Credits, Upper Oneida, Food Innovation Center, and 200 Year Celebration • Bi-Monthly: (January, March, May, July, September, November) Economic Development, Diversification and Community Development Funds • Quarterly: (February, May, August, November) Cultural Heritage Site Plan and Capital Improvement Projects Status, Energy Team 3 Public Packet Accept the Finance Committee FY-2019 4th quarter report 126 of 150 Public Packet 127 of 150 Oneida Nation FINANCE COMMITTEE FINANCE COMMITTEE FY 2019 – FOURTH Quarter Report (Jul. to Sept. 2019) Approved by Official BC Action on: 7/19/95 Purpose: The Finance Committee is a working Sub-Committee of the Oneida Business Committee and is responsible for recommending financial decisions related to policies, organizational expenditures and budgets; while supporting the mission, values, and strategic goals of the Oneida Nation. Who We Serve: The Finance Committee works with all departments within the Nation to ensure expenditures of any substantial amount are procured in the most cost effective and fair manner as established by the Purchasing Procurement Manual. The FC also serves Oneida Community groups, local charitable organizations, and Oneida members through Finance Committee Donations and the Community Fund. Finance Committee Members: FC Members include two BC Council Members Jennifer Webster and Daniel Guzman King; the Treasurer, Patricia King who chairs the meetings; Chief Financial Officer, Larry Barton who acts as the Vice-Chair; Gaming General Manager, Louise Cornelius; Purchasing Director, Patrick Stensloff; and Community Elder Member, Shirley Barber. Chad Fuss, Asst. GGM and RaLinda Ninham-Lamberies, Assist. CFO are alternates for the GGM & CFO. Meetings: FC meetings are held twice a month, on a Monday one week prior to the regularly scheduled BC meetings. Meetings take place at the Norbert Hill Center, BC Executive Conference Room at 9:00 A.M. In the Fourth Quarter, the Finance Committee held six meetings on: Jul. 1st & 15th; Aug. 5th & 19th; and Sept. 3rd (Tues.) & 16th, 2019. The FC Elder Member attended two Regular Meetings on 7/1/19 & 8/19/19 and was paid a total stipend of one-hundred dollars. Goals: The three identified goals of the Finance Committee remain the same as last year. Activities in the Fourth Quarter that support these goals are as follows: 1. Continue to develop endowments for the Nation in the areas of Language, Land, and Health to sustain funding for these important areas for future generations; 2. Demonstrate consistent community commitment by providing Donations to Not-forProfits, veteran’s groups, and charitable organizations; and by offering Community Funds/Products to the Oneida membership and Oneida community groups; and 3. Continue to support and improve all processes, procedures, laws, budgets, and resolutions that pertain to responsible financial oversight for the Nation. Public Packet 128 of 150 Fourth Quarter activities of the Finance Committee Page 2 The Finance Committees purpose and goals were fulfilled throughout FY2019 in their meetings and activities and reported out each quarter. In the fourth quarter the FC held four work meetings on Jul. 15th; Aug. 5th & 19th and Sept. 3rd, 2019. Two endowment concepts on sustaining wellness and nutrition were worked on by the FC and the review process should begin in FY2020. The FC also reviewed the creation and approval of the Acheson Education endowment and it will be processed in FY2020. The Oneida Higher Education endowment is scheduled to be created in FY2020. Internally the FY2020 FC meeting schedule, updates to the By-Laws and SOP’s on Electronic voting were established. The FC’s updated approval process and meeting calendars were disseminated throughout the organization. Lastly updates to the SOP’s for the Community Fund and Donations for FY2020 were completed, approved, and posted on the Oneida website and Oneida portal.  Internal Operations The Fourth Quarter is by far the busiest time for the Finance Committee as divisions and programs were preparing for FY2020 and submitting their FY20 Blanket Purchase Orders. The FC reviewed and approved Ninety-Six (96) requests from the organization for a total of just over 98 million dollars. The bulk of the requests were FY20 Purchase Orders from Gaming, Retail and the Health Center. Other reques [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ae55f52a2628f3348. Public record. Not legal advice.