# Oneida Business Committee (2021) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Add6bdffa073beb88 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 135 Oneida Business Committee Regular Meeting 8:30 AM Wednesday, April 14, 2021 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. NOTICE In accordance with the OBC Virtual meeting standard operating procedure, due to the Public Health State of Emergency the OBC meeting will be held virtually through Microsoft Teams and therefore be closed to the public. Any person who has comments or questions regarding open session items may submit them to TribalSecretary@oneidanation.org no later than the close of business the day before the OBC meeting. Any comments or questions received shall be noticed to the OBC and entered into the record as a handout by the Business Committee Support Office. A recording of the virtual meeting shall be made available on the Nation’s website. I. CALL TO ORDER II. OPENING A. Special recognition for years of service Sponsor: Geraldine Danforth, Area Manager/Human Resources III. ADOPT THE AGENDA IV. RESOLUTIONS A. Adopt resolution entitled Extension of the Waiver of the Application Fee under the Pardon and Forgiveness Law for Fiscal Year 2022 Sponsor: Jo Anne House, Chief Counsel B. Adopt resolution entitled Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary Closure Sponsor: Jo Anne House, Chief Counsel C. Adopt resolution entitled 2021 Summer Tribal Youth Program Sponsor: Patrick Pelky, Division Director EHSL&A Oneida Business Committee Regular Meeting Agenda Page 1 of 4 April 14, 2021 Public Packet V. VI. 2 of 135 APPOINTMENTS A. Determine next steps regarding four (4) vacancies - Oneida Nation Arts Board Sponsor: Lisa Liggins, Secretary B. Determine next steps regarding four (4) vacancies - Anna John Resident Centered Care Community Board Sponsor: Lisa Liggins, Secretary STANDING COMMITTEES A. B. LEGISLATIVE OPERATING COMMITTEE 1. Accept the March 3, 2021, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Adopt the Oneida Nation Standard Operating Procedure entitled Oneida General Welfare Law - Adoption of an Approved Program Sponsor: David P. Jordan, Councilman 3. Approve the Audit Committee bylaws amendments Sponsor: David P. Jordan, Councilman QUALITY OF LIFE COMMITTEE 1. VII. Accept the February 18, 2021, regular Quality of Life meeting minutes Sponsor: Marie Summers, Councilwoman NEW BUSINESS A. Determine next steps regarding quorum for the Pardon and Forgiveness Screening Committee Sponsor: Lisa Liggins, Secretary B. Approve the Community Health Department request to post one (1) grant funded limited term position for one (1) Stroke Prevention Wellness Coach Sponsor: Geraldine Danforth, Area Manager/Human Resources C. Approve the Family Services Department request to post two (2) grant funded positions for one (1) Social Worker/Case Manager and one (1) Case Aide Sponsor: Geraldine Danforth, Area Manager/Human Resources D. Accept the notice that Councilman Kirby Metoxen has been confirmed as VicePresident of the Native American Tourism of Wisconsin Board Sponsor: Kirby Metoxen, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 4 April 14, 2021 Public Packet VIII. 3 of 135 E. Accept the notice that Councilwoman Jennifer Webster has been appointed as primary delegate for the Bemidji area of the Administration for Children and Families, Tribal Advisory Committee Sponsor: Jennifer Webster, Councilwoman F. Enter e-poll results into the record regarding the adopted BC resolution # 03-19-21-A Sponsor: Lisa Liggins, Secretary G. Enter e-poll results into the record regarding the approved request for an exception to BC Resolution 12-31-20-A to post the Family Court Judge position for all applicants Sponsor: Lisa Liggins, Secretary GENERAL TRIBAL COUNCIL A. IX. Approve four (4) requested actions - Petitioner Lori Elm re: Real Property law Eviction and Termination Sponsor: Lisa Liggins, Secretary EXECUTIVE SESSION A. REPORTS 1. B. C. Accept the Chief Council Report Sponsor: Jo Anne House, Chief Counsel AUDIT COMMITTEE 1. Accept the February 18, 2021, regular Audit Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Mississippi Stud compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman UNFINISHED BUSINESS 1. Accept the Complaint Process for Finance SOP as information Sponsor: Lisa Liggins, Secretary 2. Accept the HR Area Manager's follow-up report regarding the process for layoffs, furloughs, and recalls Sponsor: Geraldine Danforth, Area Manager/Human Resources Oneida Business Committee Regular Meeting Agenda Page 3 of 4 April 14, 2021 Public Packet 4 of 135 D. X. NEW BUSINESS 1. Review applications for four (4) vacancies - Oneida Nation Arts Board Sponsor: Lisa Liggins, Secretary 2. Review applications for four (4) vacancies - Anna John Resident Centered Care Community Board Sponsor: Lisa Liggins, Secretary 3. Determine next steps regarding the amendment of file # 2020-0464 Sponsor: Jessica Vandekamp, Employee Relations Representative 4. Approve the Human Resources General Manager job description and assign a sub-team to completed the hiring process Sponsor: Jessica Vandekamp, Employee Relations Representative 5. Enter the e-poll results into the record regarding the approved letter of intent to renegotiate the agreement with Greater Green Bay Convention and Visitors Bureau Sponsor: Lisa Liggins, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 4 of 4 April 14, 2021 Public Packet 5 of 135 Special recognition for years of service / / Public Packet 6 of 135 Public Packet 7 of 135 YEARS OF SERVICE RECIPIENTS 2ND QUARTER FY'21 JANUARY - MARCH NAME DENNY,CELESTINE M SMITH,JACQUELINE M HILL,REESE E BLAKER,VICTORIA L WEBSTER,GUNLADUNT TRUTTMANN,BARBARA J JORDAN,EMILIE J BIGFIRE,LISA M KRUEGER,VICTORIA L FUSS,RICKY J DOXTATER,EVAN S PARKER,GERALDINE C LAGEST,TINA A LECLAIRE,DEBRA J CORNELIUS,KENNETH P EMP # 385 5705 5345 6098 1558 3680 829 8400 3701 3189 8418 713 2280 3720 1866 SUPERVISOR NAME FITZPATRICK,RACHEL A THUNDERCLOUD,DEBORAH J DOXTATER,ANDREW J BRISTOL,ERIC N KING,KATHLEEN E REYNOLDS,NICOLAS A MOUSSEAU,SHARON A FISH,SARAH A DOXTATOR,TONY L BOYLE,JACQUE L METOXEN,LAMBERT M MELCHERT,ADAM J MELCHERT,ADAM J BERG-HARGROVE,JENNIFER S EMERSON,DAVID L ADOH Mar 22, 1976 Feb 4, 1991 Feb 12, 1991 Mar 4, 1991 Jan 8, 1996 Feb 8, 1996 Feb 12, 1996 Feb 18, 1996 Feb 19, 1996 Feb 28, 1996 Mar 1, 1996 Mar 4, 1996 Mar 4, 1996 Mar 11, 1996 Mar 11, 1996 YOS 45 30 30 30 25 25 25 25 25 25 25 25 25 25 25 Thursday, April 14, 2021 Public Packet 8 of 135 Adopt resolution entitled Extension of the Waiver of the Application Fee under the Pardon and... 4 / 14 / 21 Motion to adopt resolution "Extension of the Waiver of the Application Fee under the Pardon and Forgiveness Law for Fiscal Year 2022." Public Packet 9 of 135 Public Packet Oneida Nation 10 of 135 Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Extension of the Waiver of the Application Fee under the Pardon and Forgiveness Law for Fiscal Year 2022 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee declared a public health state of emergency in March of 2020 because of the COVID-19 pandemic and has continued that declaration through May 12, 2021; and WHEREAS, there are members who have been impacted by the pandemic which may have resulted in job loss, reduction of hours, and inability to find employment who may need to access the Pardon and Forgiveness Law processes; and WHEREAS, the Oneida Business Committee adopted resolution # BC-05-13-20-G, Suspension of the Pardon and Forgiveness Law Application Fee due to the COVID-19 Public Health State of Emergency; and WHEREAS, the Oneida Business Committee has determined that the fee waiver should continue through Fiscal Year 2022 as a result of the ongoing impact of the pandemic; and NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee suspense the application fee for a pardon or forgiveness from the Nation for the entirety of Fiscal Year 2022. Public Packet 11 of 135 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Extension of the Waiver of the Application Fee under the Pardon and Forgiveness Law for Fiscal Year 2022 Summary This resolution suspends the nonrefundable application fee for requesting a pardon or forgiveness from the Nation in accordance with the Pardon and Forgiveness law for the entirety of Fiscal Year 2022. Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office Date: March 30, 2021 Analysis by the Legislative Reference Office The Pardon and Forgiveness law (“the Law”) was adopted by the Oneida Business Committee for the purpose of providing a fair, efficient and formal process by which a member of the Nation may receive a pardon for the conviction of a crime(s); a member of the Nation may receive forgiveness for acts that render him or her ineligible for housing with the Nation or other benefits; and a member of the Nation or non-member may receive forgiveness for acts that render him or her ineligible for employment with the Nation, an occupational license, certification or permit issued by the Nation, housing through the Nation or other benefit. [1 O.C. 126.1-1]. The Law requires that an application for a pardon or forgiveness include payment of a nonrefundable fee. [1 O.C. 126.6-4(a)(6) and 126.6-4(b)(9)]. The Oneida Business Committee is delegated the responsibility to set the fee amount through resolution. [1 O.C. 126.7-1]. On May 13, 2020, the Oneida Business Committee adopted resolution BC-05-13-20-F which set the application fee for a pardon or forgiveness from the Nation at fifty dollars ($50). Due to the potential for financial impacts of the COVID-19 virus to limit the ability of an individual to apply for a pardon or forgiveness, the Oneida Business Committee adopted resolution BC-0513-20-G which suspended the application fee for a pardon or forgiveness from the Nation for the duration of the COVID-19 Public Health State of Emergency. The suspension of the application fee for a pardon or forgiveness from the Nation was retroactive from March 12, 2020, when the Nation first declared the Public Health State of emergency. Therefore, any individual who submitted the application fee during the Public Health State of Emergency would be refunded the application fee amount. This resolution provides that the Oneida Business Committee has determined that the fee waiver should continue through Fiscal Year 2022 as a result of the ongoing impact of the COVID-19 pandemic. This resolution provides that the Oneida Business Committee suspends the application fee for a pardon or forgiveness from the Nation for the entirety of Fiscal Year 2022. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 12 of 135 Adopt resolution entitled Authorization of Boards, Committees and Commissions to Meet and Superseding / / Motion to adoption resolution "Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary Closure" Public Packet 13 of 135 Jo Anne House, PhD | Chief Counsel James R. Bittorf | Deputy Chief Counsel Kelly M. McAndrews | Senior Staff Attorney Law Office Carl J. Artman Krystal L. John Peggy A. Schneider Lydia M. Witte MEMORANDUM TO: Oneida Business Committee FROM: Jo Anne House, Chief Counsel DATE: March 30, 2021 SUBJECT: Resolution – Superseding Temporary Closure of Boards, Committees and Commissions The Oneida Business Committee reviewed resolution # BC-11-24-20-C, Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021, at a work session on March 29, 2021. At that work session, the Oneida Business Committee determined that virtual meetings through MicroSoft Teams were generally accessible by all members of boards, committees or commissions. A resolution superseding the November resolution allowing entities to meet, but not receive stipends, should they desire to do so has been drafted. In addition, the draft resolution allows vacancies on appointed entities to be posted and filled. If the resolution is adopted, then oaths of office can be given to all new appointed and elected members. Recommended Action: Motion to adopt resolution titled “Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary Closure.” N7210 Seminary Road ● P.O. Box 109 ● Oneida, WI 54155 ● 920.869.4327 oneida-nsn.gov Public Packet Oneida Nation 14 of 135 Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary Closure WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee placed listed board, committees and commissions under temporary closure as a result of both public health and safety measures and to reduce financial expenses by resolution # BC-04-08-20-B; and WHEREAS, the Oneida Business Committee extended this temporary closure for Fiscal Year 2021 primarily as a public health and safety measure; and WHEREAS, there are no stipends for those boards, committees or commissions that were placed in temporary closure for Fiscal Year 2021; and WHEREAS, the Oneida Business Committee has determined that the organization, specifically the Oneida Business Committee Support Office, has resources in place through MicroSoft Teams to allow members of boards, committees or commissions to meet virtually; NOW THEREFORE BE IT RESOLVED, that resolution # BC-11-24-20-C, Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021, is hereby superseded and the listed board, committees and commissions may meet virtually in conformance with all quorum requirements but shall not be authorized to meet in person or to receive a stipend. No board, committee or commission is authorized to travel or cause other expenses to be incurred. 1. Oneida Community Library Board; 2. Oneida Environmental Resources Board; 3. Oneida Nation Veterans Affairs Committee; 4. Oneida Personnel Commission; 5. Oneida Pow Wow Committee; 6. Southeast Wisconsin Oneida Tribal Social Services Advisory Board; 7. Oneida Land Claims Commission; and 8. Oneida Nation Commission on Aging. BE IT FINALLY RESOLVED, the Oneida Business Committee Support Office is directed to – 1. make available resources for members of boards, committees and commissions to meet virtually; 2. to post all existing vacancies to appointed positions; and 3. complete any budget actions to include stipends for boards, committees and commissions in the Fiscal Year 2022 budget. Public Packet 15 of 135 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorization of Boards, Committees and Commissions to Meet and Superseding the Temporary Closure Summary This resolution supersedes resolution BC-11-24-20-C, “Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021,” and allows the listed boards, committees and commissions to meet virtually in conformance with all quorum requirements. Submitted by: Clorissa N. Santiago, Senior Staff Attorney, Legislative Reference Office Date: March 31, 2021 Analysis by the Legislative Reference Office On March 12, 2020, Chairman Tehassi Hill signed a “Declaration of Public Health State of Emergency” which sets into place the necessary authority should action need to be taken, and allows the Oneida Nation to seek reimbursement of emergency management actions that may result in unexpected expenses. [3 O.C. 302.8-1]. The Oneida Business Committee has extended this Public Health State of Emergency until May 12, 2021, through the adoption of the following resolutions BC-03-26-20-A, BC-05-06-20-A, BC-06-10-20-A, BC-07-08-20-A, BC-08-06-20-A, BC-09-09-20-A, BC-10-08-20-A, BC-11-10-20-A, BC-12-09-20-D, BC-01-07-21-A, BC-02-1021-A, and BC-03-10-21-D. [3 O.C. 302.8-5]. On March 19, 2020, the COVID-19 Core Decision Making Team issued a “Suspension of all NonEmergent Expenses & Stipends and Activity by Certain Boards, Committees and Commissions” declaration which in an effort to preserve cash flow to provide funds for regular wages to employees throughout the emergency declaration period, budget expenditures, stipends, and meetings were suspended for identified boards, committees, and commissions of the Nation. On April 8, 2020, the Oneida Business Committee then adopted resolution BC-04-08-20-B titled, “Placing Listed Boards, Committees and Commissions in Temporary Closure Status.” This resolution provided that the following boards, committees and commissions of the Nation would be placed on temporary closure for the remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021.  Oneida Community Library Board;  Oneida Environmental Resource Board;  Oneida Nation Arts Board;  Oneida Nation Veterans Affairs Committee;  Oneida Personnel Commission;  Oneida Pow Wow Committee;  Pardon and Forgiveness Screening Committee;  Southeastern Wisconsin Oneida Tribal Social Services Advisory Board;  Oneida Land Claims Commission; and Page 1 of 2 Public Packet  16 of 135 Oneida Nation Commission on Aging. Resolution BC-04-08-20-B also directed that posting of vacancies and oaths of office shall be discontinued for the remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021. The Oneida Business Committee then adopted resolution BC-11-24-20-C titled, “Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021.” Resolution BC-11-24-20-C provided that the temporary closure of those certain boards, committees, and commissions identified in resolution BC-04-08-20-B should continue for the duration of Fiscal Year 2021. The Oneida Business Committee then exempted the Oneida Nation Arts Board from the temporary closure status provided for in resolution BC-11-24-20-C through the adoption of resolution BC02-10-21-E titled, “Authorizing Exemption from Temporary Closure – Oneida Nation Arts Board.” This resolution provides that the Oneida Business Committee has determined that the organization, specifically the Oneida Business Committee Support Office, has resources in place through Microsoft Teams to allow members of boards, committees or commissions to meet virtually. Through the adoption of this resolution, resolution BC-11-24-20-C would be superseded and the following listed boards, committees, and commissions may meet virtually in conformance with all quorum requirements but shall not be authorized to meet in person or to receive a stipend:  Oneida Environmental Resource Board;  Oneida Nation Veterans Affairs Committee;  Oneida Personnel Commission;  Oneida Pow Wow Committee;  Pardon and Forgiveness Screening Committee;  Southeastern Wisconsin Oneida Tribal Social Services Advisory Board;  Oneida Land Claims Commission; and  Oneida Nation Commission on Aging. This resolution also provides that board, committee or commission is authorized to travel or cause other expenses to be incurred. Additionally, this resolution directs the Oneida Business Committee Support Office to make available resources for members of boards, committees and commissions to meet virtually; to post all existing vacancies to appointed positions; and complete any budget actions to include stipends for boards, committees and commissions in the Fiscal Year 2022 budget. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 17 of 135 Adopt resolution entitled 2021 Summer Tribal Youth Program / / Public Packet 18 of 135 Public Packet 19 of 135 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Oneida, WI 54155 BC Resolution # 2021 Summer Tribal Youth Program WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has determined that the overall goal of the Oneida Nation is to protect, maintain and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, the Oneida Nation is qualified to carry out the responsibilities of the Summer Tribal Youth Program; and WHEREAS, the Oneida Nation is interested in developing a Summer Tribal Youth Program; and WHEREAS, the Oneida Environmental, Health, Safety and Land Division is eligible to receive funding from the Summer Tribal Youth Program grant; and NOW THEREFORE BE IT RESOLVED, the Oneida Nation requests grant funding available in the amount of $22,700 from the Wisconsin Department of Natural Resources under the “Summer Tribal Youth Grant Program” and hereby authorizes the Forestry & Trails and Tsyunhehkwa Deputy Director to act on behalf of the Oneida Nation to submit an application to the State of Wisconsin for financial aid and summer youth program purposes; sign documents; take necessary action to undertake, direct, and complete the approved project; and submit reimbursement claims along with necessary supporting documentation for reimbursement, and BE IT FUTHER RESOLVED THAT, the Oneida Nation will meet the requirements of the Summer Tribal Youth Program including all reports and the financial obligations of 50% commitment to the program costs. Public Packet 20 of 135 Determine next steps regarding four (4) vacancies - Oneida Nation Arts Board Business Committee Agenda Request 1. Meeting Date Requested: 04/14/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☒ Other: Appointment ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 21 of 135 Business Committee Agenda Request – Cover Memo From: Brooke Doxtator, BCC Supervisor Date: 4/9/2021 RE: Appointments to the Oneida Nation Arts Board PURPOSE Determine next steps regarding four (4) vacancies – Oneida Nation Arts Board BACKGROUND Four (4) vacancies were posted for the Oneida Nation Arts Board. Two (2) vacancies are to complete terms ending March 31, 2023 and two (2) vacancies are to complete terms ending March 31, 2024. The application deadline was April 2, 2021 and three (3) application(s) were received for the following applicant(s): Frances Brigham, Kent Hutchison, and Kelli Strickland. REQUESTED ACTION (1) accept the selected the applicant(s) and appoint to terms ending March 31, 2023 or terms ending March 31, 2024; OR (2) reject the selected applicant(s) and oppose the vote**; OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants. Page 1 of 1 Public Packet 22 of 135 Determine next steps regarding four (4) vacancies - Anna John Resident Centered Care Community Boar Business Committee Agenda Request 1. Meeting Date Requested: 04/14/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 23 of 135 Business Committee Agenda Request – Cover Memo From: Brooke Doxtator, BCC Supervisor Date: 4/9/2021 RE: Appointments to AJRCCC Board PURPOSE Determine next steps regarding four (4) vacancies – Anna John Resident Centered Care Community Board BACKGROUND Four (4) vacancies were posted for the Anna John Resident Centered Care Community Board. One (1) vacancy is to complete a term ending July 31, 2021 and three (3) vacancies are to complete terms ending July 31, 2023.The application deadline was April 2, 2021 and two (2) application(s) were received for the following applicant(s): Kristin Jorgenson-Dann and Beverly Anderson. REQUESTED ACTION Select an action(s) provided: (1) accept the selected the applicant(s) and appoint to a term ending July 31, 2021 or term(s) ending July 31,2023; OR (2) reject the selected applicant(s) and oppose the vote**; OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants. Page 1 of 1 Public Packet 24 of 135 Accept the March 3, 2021, regular Legislative Operating Committee meeting minutes / / Public Packet 25 of 135 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center March 3, 2021 9:00 a.m. Present: Kirby Metoxen Jennifer Webster, Marie Summers, Daniel Guzman King Excused: David P. Jordan Others Present: Clorissa N. Santiago, Kristen Hooker, Kristal Hill, Rhiannon Metoxen, Brooke Doxtator I. Call to Order and Approval of the Agenda Kirby Metoxen called the March 3, 2021, Legislative Operating Committee meeting to order at 9:07 a.m. Motion by Jennifer Webster to adopt the agenda with one revision, item one (1) under Administrative Updates should be moved to item three (3) under Current Business; seconded by Marie Summers. Motion carried unanimously. II. Minutes to be Approved 1. February 17, 2021 LOC Meeting Minutes Motion by Marie Summers to approve the January 20, 2021 LOC meeting minutes and forward to the Business Committee for consideration; seconded by Jennifer Webster. Motion carried unanimously. III. Current Business 1. Emergency Management and Homeland Security Law Amendments Motion by Jennifer Webster to approve the Emergency Management and Homeland Security law amendments adoption packet and forward to the Oneida Business Committee; seconded by Marie Summers. Motion carried unanimously. Motion by Jennifer Webster to approve the resolution titled, “Emergency Management Law Citation Schedule” and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 2. Community Support Fund Law Amendments Motion by Jennifer Webster to approve the Community Support Fund law amendments adoption packet and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. 3. Oneida Trust Enrollment Committee Bylaws Amendments Motion by Jennifer Webster to accept the Oneida Trust Enrollment Committee bylaws amendments and legislative analysis “option B” and forward to the Oneida Business Committee for consideration; motion not seconded. Motion failed. Legislative Operating Committee Meeting Minutes of March 3, 2021 Page 1 of 2 Public Packet 26 of 135 Motion by Daniel Guzman King to accept the Oneida Trust Enrollment Committee bylaws amendments and legislative analysis and forward to the Oneida Business Committee for consideration as it is in the packet; seconded by Marie Summers. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Items VII. Executive Session Motion by Jennifer Webster to go into executive session at 9:35 a.m.; seconded by Marie Summers. Motion carried unanimously. Motion by Jennifer Webster to come out of executive session at 10:29 a.m.; seconded by Marie Summers. Motion carried unanimously. 1. Children’s Code Emergency Amendments Motion by Jennifer Webster to deny the request for emergency amendments due to the fact that it does not meet the standard for emergency legislation provided by the Legislative Procedures Act which is that it is necessary for the immediate preservation of the public health, safety, and general welfare of the Reservation population, and move this item from a medium priority to a high priority with direction that this be worked on as expeditiously as possible; seconded by Daniel Guzman King. Motion carried unanimously. VIII. Adjourn Motion by Daniel Guzman King to adjourn at 10:31 a.m.; seconded by Marie Summers. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of March 3, 2021 Page 2 of 2 Public Packet 27 of 135 Adopt the Oneida Nation Standard Operating Procedure entitled Oneida General Welfare Law - Adoption. / / Public Packet 28 of 135 Public Packet 29 of 135 TITLE: Oneida General Welfare Law – Adoption of an Approved Program ONEIDA NATION STANDARD OPERATING PROCEDURE AUTHOR: Legislative Reference Office ORIGINATION DATE: REVISION DATE: EFFECTIVE DATE: APPROVED BY: DATE: PAGE NO: 1 of 2 1.0 PURPOSE. 1.1 The purpose of this standard operating procedure is to formalize the process for an approved program to be adopted in accordance with the Oneida General Welfare law. 2.0 DEFINITIONS 2.1 "Approved program" means any program(s) to provide general welfare assistance that is intended to qualify as non-taxable as a General Welfare Exclusion, administered under specific guidelines, and is adopted by the Oneida Business Committee through resolution or law of the Nation. 2.2 “General Test” means the criteria used to determine if any assistance or benefits provided through an approved program to a recipient shall be treated as a General Welfare Exclusion. The criteria of the General Test include the following: 2.2.1 Paid on behalf of the Nation; 2.2.2 Pursuant to an approved program; 2.2.3 Does not discriminate in favor of members of the governing body of the Nation; 2.2.4 Are available to any Tribal member who meets the guidelines of the approved program; 2.2.5 For the promotion of general welfare; 2.2.6 Are not lavish or extravagant; 2.2.7 Not compensation for services; and 2.2.8 Are not per capita payments. 2.3 “General Welfare Exclusion” means any benefits shall be treated as non-taxable under federal law so long as it: 2.3.1 Satisfies the requirements for exclusion under 26 U.S.C. §139E; 2.3.2 Is provided under a Safe Harbor Program listed and detailed in I.R.S. Rev. Proc. 2014-35 or subsequent Internal Revenue Service procedures or regulations; or 2.3.3 Meets the General Test. 2.4 “Limited term” means an approved program has a defined start and end date or utilizes third-party funding and is not intended to be permanent. 2.5 “Statement of Effect” means the document produced by the Legislative Reference Office which explains the impact and/or conflicts adopting a resolution would have on the laws and policies of the Nation. Page 1 of 2 Public Packet 30 of 135 3.0 MEANS OF ADOPTION FOR AN APPROVED PROGRAM 3.1 An approved program may be adopted by the Oneida Business Committee through a resolution or law of the Nation. 3.1.1 Resolution. An approved program shall be adopted by the Oneida Business Committee through a resolution if the approved program will function for a limited term. 3.1.2 Law. An approved program shall be adopted by the Oneida Business Committee through a law if the approved program will function on a permanent basis. 4.0 ADOPTION OF AN APPROVED PROGRAM THROUGH RESOLUTION 4.1 An approved program to be considered for adoption through resolution by the Oneida Business Committee shall be submitted in accordance with the Oneida Business Committee’s submission procedure and deadlines and contain the following: 4.1.1 Agenda request form. 4.1.2 Resolution. 4.1.3 Statement of effect. 4.2 The resolution shall contain the following information: 4.2.1 Name of the approved program. 4.2.2 Purpose of the approved program. 4.2.3 Eligibility rules and limitations for approved program. 4.2.4. Funding source for approved program. 4.2.5 How the approved program qualifies for General Welfare Exclusion. 4.2.6 Start and end date of approved program. 4.3 The resolution may be accompanied by any backup materials as deemed relevant for the Oneida Business Committee’s consideration of the approved program. 5.0 ADOPTION OF AN APPROVED PROGRAM THROUGH LEGISLATION 5.1 Adoption of an approved program by the Oneida Business Committee through a law of the Nation shall comply with the process and procedures of the Legislative Procedures Act. 6.0 REFERENCES 6.1 Oneida General Welfare law, 10 O.C. 1001 Page 2 of 2 Public Packet 31 of 135 Oneida Business Committee Agenda Request Approve the Audit Committee bylaws amendments 1. Meeting Date Requested: 4 / 14 / 21 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Adopt the amendments to the Audit Committee Bylaws. 3. Supporting Materials Report Resolution Contract Other: 1. Audit Committee Bylaws Adoption Packet 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, Councilmember Primary Requestor/Submitter: Kristen M. Hooker, LRO Staff Attorney Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 32 of 135 Draft 1 for OBC Consideration 2021 04 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 AUDIT COMMITTEE BYLAWS Article I. Authority 1-1. Name. The name of this committee shall be the Audit Committee, hereinafter referred to as "Committee." 1-2. Authority. By the authority of the Oneida Business Committee, the Committee was created by adoption of the Audit Law Resolution BC-07-15-98-C which has been updated to Internal Audit BC 08 09 17 B. Through the Internal Audit BC 08 09 17 B Law, the Committee has been delegated the authority to ensure the integrity of the Tribe's Oneida Nation’s financial reporting and audit systems. Definitions for the words used throughout these bylaws shall be taken from the Internal Audit BC 08 09 17 B Law. All words not defined in the Internal Audit BC 08 09 17 B Law shall be used in their ordinary and everyday sense. 1-3. Office. The office of the Committee shall be located within the exterior boundaries of the Oneida Reservation and its mailing address shall be P.O. Box 365, Oneida, WI 54155. l-4. Membership. a. Number of members. The Committee shall consist of five (5) members. b. How elected or appointed. 1. Four (4) Committee members shall be Oneida Business Committee members, excluding the Treasurer, selected by a majority of the Oneida Business Committee. A. Any member of the Oneida Business Committee, with the exception of the Treasurer, may serve as Ad Hoc when needed. 2. One (1) Committee member shall be a member of the community who meets the qualifications of 1-4(d). This member shall be appointed in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions. A. The Committee member from the Community shall be selected through the application and appointment process set forth in those sections of the Boards, Committees and Commissions law that govern the appointment of persons to entities of the Nation that are subject to the law. c. How vacancies are filled. Vacancies on the Committee shall be filled in accordance with section 1-4(b) for the remainder of the outstanding term. d. Qualifications of members. 1. The appointed Committee member shall be at least twenty-one (21) years of age and be an enrolled member of the Oneida NationTribe of Indians of Wisconsin. 2. Committee members shall be both independent and financially literate or have access to financial expertise, whether in the form of the Chief Financial Officer, a single individual serving on the Committee, or collectively among Committee members. Components of financial expertise include: A. The ability to assess the general application of the principles and standards in connection with the accounting for estimates, accruals, and reserves. B. An understanding of internal controls. C. An understanding of the procedures for financial reporting. D. An understanding of Audit Committee functions and responsibilities. e. Term of office. 1. The terms of the Audit Committee members shall coincide with the term of the Oneida Business Committee. 2. The term of the appointed community member shall expire midway through the term of the Oneida Business Committee. 3. Defining independence of each Committee member is important for the TribeNation 1 Public Packet 33 of 135 Draft 1 for OBC Consideration 2021 04 14 50 51 52 53 54 and no Committee member may: A. Be employed by any Tribal entity of the Nation. B. Provide contract services to the TribeNation. C. Be a member of any other of the Nation’s Tribal bBoards, cCommittees or cCommissions, other than the Oneida Business Committee. 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 D. Represent any interests other than the Tribe's Oneida Nation’s while acting as a member of the Committee. 4. Committee members shall strictly adhere to the Tribe's Oneida Nation’s laws and policies,. establishing ethical standards and/or conflicts of interest, and any code of conduct. All work shall be performed in accordance with the International Professional Practices Framework. Failure to do so may result in the removal from the Committee or termination of an appointment. Article II. Officers 2-1. The Committee shall have two (2) officers: Chairperson and Vice-Chairperson. The terms of office for the officers shall coincide with the terms of the Oneida Business Committee members. 2-2. Chairperson Duties. The Chairperson shall preside over all meetings and may not vote except in the case of a tie. The Chairperson shall be responsible for calling meetings and notifying members with the assistance of the Internal Audit Department. 2-3. Vice-Chairperson Duties. The Vice-Chairperson shall assist the Chairperson with his or her duties, at the request of the Chairperson, and shall preside over all meetings in the Chairperson's absence. 2-4. How Officers are Chosen. The Chairperson and Vice-Chairperson shall be chosen from the Oneida Business Committee representatives by all Committee members present at the first meeting held after the Committee is appointed. 2-5. Personnel. The Committee shall recruit and hire a qualified Internal Audit Manager to lead the internal audit function and to assure unbiased audit and investigative processes and reporting. Article III. Meetings 3-1. All meetings of the Audit Committee are to be closed session as required by the International Professional Practices Framework with the exceptions below. Notice of Committee meetings shall be provided to members and to the public in accordance with these bylaws and the applicable provisions of the Nation’s Open Records and Open Meetings law. 3-2. The Committee shall meet on a monthly basis within the Reservation boundaries. a. All Committee members are expected to attend each meeting. b. The Committee may invite entity representatives, auditors or others to attend meetings and provide per1tinent information. c. The Committee may hold meetings in executive session with auditors, legal counsel, and entity representatives as invited. 3-3. Emergency and Special Meetings. Emergency or special meetings of the Committee may be called by the Chairperson or upon written request of any two (2) members. The Chairperson shall designate a time and place for holding an emergency or special meeting. 3-4. Virtual Meetings. Virtual meetings are allowed in accordance with Audit Committee Virtual meetings SOP. 3-45. Notice of Emergency or Special Meeting. Notice of an emergency or special meeting shall be: a. Members. The Committee shall provide notice to members at least for1ty-eight (48) 2 Public Packet 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 34 of 135 Draft 1 for OBC Consideration 2021 04 14 hours prior to the date set for any such meeting, unless, for good cause, such notice is impossible or impractical. . Notice may be communicated in person, or through electronic communication. b. Public. The Committee shall provide public notice of special meetings by submitting the[RJS1] date, time and location of the special meeting to the Intergovernmental Affairs and Communications Department to be included on the community calendar on the Tribe's website no later than twenty-four (24) hours prior to the time of the special meeting. 3-56. Quorum. A quorum shall consist of a majority of current members of the Committee and shall include the Chairperson or Vice-Chairperson. 3-76. Order of Business. The regular meetings of the Committee shall follow the order of business as set out herein: a.I. Call to Order. b.II. Approval of Agenda c.III. Approval of Minutes d.IV. Old Business V. New Business e.VI. Tabled Business f.VII. Executive Session g.VIII. Adjourn 3-78. Voting. Decisions of the Committee shall be based on a majority of a quorum of members present at a meeting. The officer presiding at a meeting shall vote only in case of a tie. a. Electronic e-polls are allowed as long as they are conducted in accordance with Conducting Electronic Voting (E-Polls) SOP. 3-89. Stipends. The appointed Committee member shall be paid a meeting stipend of $75.00 per any meeting in accordance with Section 11-3 of the Comprehensive Policy Governing Boards, Committees and Commissions, provided that the meeting has established a quorum for a minimum of one (1) hour and the Committee member collecting the stipend was present for at least one (1) hour of the established quorum.. Article IV. Reporting 4-1. Agenda items shall be in an identified format. 4-2. Minutes shall be typed and in a consistent format designed to generate the most informative record of the meetings of the Committee. 4-3. Handouts, reports, memoranda and the like may be attached to the minutes and agenda, or may be kept separately, provided that all materials can be identified to the meeting in which they were presented. 4-4. The Committee shall report to the Oneida Business Committee and to the General Tribal Council, when appropriate, relative to audits, financial reports, management reports and recommended corrective measures. 4-5. The Committee shall report to the Oneida Business Committee, as often as deemed appropriate, the approved Committee minutes, audit reports and appropriate supporting information. a. Minutes and audit reports require Oneida Business Committee acceptance in order to finalize the audit records. Article V. Amendments 5-1. The Bylaws of the Committee shall be amended with the approval of a quorum of the Committee and upon subsequent approval by the Oneida Business Committee. 3 Public Packet 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 35 of 135 Draft 1 for OBC Consideration 2021 04 14 Article VI. Responsibilities 6-1. The Committee shall have oversight of the activities of the internal audit function in independent assignments related to auditing, evaluating, and special investigations related to detecting fraudulent financial reporting and conducting investigations into fraud and theft in the Tribe's Oneida Nation’s entities. The Committee shall perform all work in accordance with the International Professional Practices Framework. 6-2. Enforcement. The Committee shall have the ability to utilize all existing enforcement authorities to carry out their responsibilities to achieve their purpose, including: a. Request the Business Committee to compel entity representatives to attend meetings in order to represent issues. b. Request the Business Committee to compel entity representatives to comply with audit requests and reply to audit reports. c. Instruct the external auditor and the internal auditor that the Committee expects to be advised if there are any areas that require its special attention. d. Request the Business Committee to issue notices of noncompliance to entity employees in accordance with the disciplinary provisions relating to work performance and personal actions, as provided for in the Tribe's Oneida Nation’s Personnel Policies and Procedures. e. Request the Business Committee to issue notices of violation of Oath of Office, as appropriate, to entity members. f. Seek improvements to assure the Tribe's Oneida Nation’s laws and policies establishing ethical standards and/or conflicts of interest, as well as any code of conduct implemented are current and adequate to ensure fairness for all and equity by protecting the resources. 6-3. Financial Statements. The Committee shall review and discuss annual statements and Managements Discussion & Analysis (MD&A) with auditors. 6-4. Internal Control. The Committee shall ensure that entities have developed and follow an adequate system of internal control, including: a. Compliance with legal and regulatory requirements. b. Risk assessment and risk management. c. Adopt a code of ethics which includes monitoring and enforcement. d. Establish procedures for the receipt, retention, and treatment of complaints; establish a confidential anonymous submission by individuals for concerns regarding questionable matters. e. Ensure open communication and information flow with entities, internal auditors and external auditors. 6-5. External Audit. The Committee shall be responsible for evaluating and recommending to the Oneida Business Committee, an independent public accounting firm for the annual or any special audit, unless there is a prior alternative written agreement in place delegating the responsibility for a given special audit. When an external auditor is hired, the Committee shall: a. Verify the qualifications of the external auditor. b. Oversee the performance of the external audit. c. Assure all reports from the external auditor go directly to the Committee. 6-6. Compliance. The Committee shall review the effectiveness of the system for monitoring compliance with laws and regulations and the results of an entity's investigation and followup of any instances of non-compliance. Special audits and/or investigations may be recommended by the Audit Committee. 6-7. Other Responsibilities. The Committee shall complete a self-evaluation annually to identify 4 Public Packet 197 198 199 200 36 of 135 Draft 1 for OBC Consideration 2021 04 14 improvement opportunities. This includes comparing the Committee's performance to its bylaws, any formal guidelines and rules, and against best practices. Such review is confidential and may or may not include evaluations of particular members. 201 202 203 204 205 206 207 208 209 210 211 212 These Bylaws are hereby attested to as adopted by the Audit Committee at a duly called meeting held on the 14 of January , 2016 by the Audit Committee Chairperson's signature. Tehassi Hill, Chairperson Audit Committee These By-Laws are also approved by the Oneida Business Committee at a duly called meeting held on the _27_ of January , 2016 by the Secretary of the Oneida Business Committee's signature. Lisa Summers, Tribal Secretary Oneida Business Committee 5 Public Packet 37 of 135 Analysis to Draft 1 for OBC Consideration 2021 04 14 Audit Committee Bylaws Amendments Legislative Analysis SECTION 1. EXECUTIVE SUMMARY Analysis by the Legislative Reference Office Intent of the Amendments Purpose Related Legislation Enforcement/Due Process Public Meeting Fiscal Impact The Audit Committee (“Committee”) bylaws were added to the Active Files List per the request of the Internal Audit Department to amend the Committee’s bylaws in accordance with the Legislative Procedures Act as follows: • To Remove the requirement that the Committee member from the community be appointed in accordance with the Boards, Committees and Commissions law [Proposed Bylaws 1-4(b)(2)]; • To allow for Committee meetings to be attended virtually so long as they are conducted in accordance with the Committee’s Virtual Meetings SOP [Proposed Bylaws 3-4]; • To add flexibility to the section governing how notice of special or emergency Committee meetings is provided to the members, as well as the public [Proposed Bylaws 3-5(a) – (b)]; • To allow voting to occur via e-polls so long as they are conducted in accordance with the Committee’s SOP governing their use [Proposed Bylaws 3-8]; • To remove the requirement that meeting stipends be paid per the Boards, Committees and Commissions law, and that eligibility for stipends be dependent upon whether a member attended at least one (1) hour of a Committee meeting that had established a quorum for at least one (1) hour [Proposed Bylaws 3-9]; and • To update certain references and language within the bylaws to coincide with the Nation’s current practices, such as using the term “Nation” instead of “Tribe” to refer to the Oneida Nation [Proposed Bylaws 1-4(d)(1)]. The Audit Committee is as a standing committee of the Oneida Business Committee (“OBC”) that was established pursuant to the Nation’s Internal Audit law, which was adopted and subsequently amended through resolutions BC-07-15-98-C and BC-0809-17-B, to oversee the internal audit process, including, but not limited to, any and all violations of the Nation’s policies, laws, rules and directives. [1 O.C. 108.1-1]. Oneida Nation Constitution, Internal Audit law, Social Media Policy, Travel and Expense Policy, Conflict of Interest law, Open Records and Open Meetings law; Vehicle Driver Certification and Fleet Management law; Computer Resources Ordinance. Committee members are required to strictly adhere to the laws, as well as policies, of the Nation regarding ethics and/or conflicts of interest and any code of conduct, including the International Professional Practices Framework. A failure to adhere to the above could result in a member’s removal from the Committee or a termination of his/her appointment. [Committee Bylaws 1-4(e)(4)]. The Internal Audit law grants the Committee the authority to utilize all existing enforcement mechanisms to carry out its responsibilities as set forth therein. [1 O.C. 108.4-2]. Public meetings are not required for bylaws. A fiscal impact statement is not required for bylaws. Page 1 of 6 Public Packet 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 38 of 135 Analysis to Draft 1 for OBC Consideration 2021 04 14 SECTION 2. BACKGROUND A. Bylaws provide a framework for the operation and management of a board, committee or commission of the Nation; the government of its members; and the regulation of its affairs. B. The Audit Committee was established pursuant to the Internal Audit law, which was adopted and subsequently amended by resolutions BC-07-15-98-C and BC-08-09-17-B, respectively. [1 O.C. 108.21]. The Committee is a standing committee of the OBC that oversees the internal audit process, including, but not limited to, any investigations into complaints alleging or suspecting improprieties and/or violations of the Nation’s policies, laws, rules and directives. [1 O.C. 108.4-1]. C. On February 3, 2021, the Legislative Operating Committee added this item to the Active Files List, per the request of the Internal Audit Department, to amend the Committee’s bylaws in accordance with the Legislative Procedures Act. D. The Committee’s current bylaws were adopted in January of 2016 and have not been updated since. As a standing committee of the OBC, the Audit Committee is not subject to the Boards, Committees and Commissions law, and thus, amendments to its bylaws do not have to conform to the provisions therein that govern the bylaws of other boards, committees and commissions of the Nation not exempted therefrom. [1 O.C. 105.1-1(a)]. SECTION 3. AMENDMENTS This section details the changes to the bylaws from the previously adopted bylaws. A. Article I. Authority.  Section 1-4(b) – Membership. Under its current bylaws, the Committee’s membership is made up of four (4) members from the Oneida Business Committee and one (1) member from the community, for a total of five (5) Audit Committee members. [Committee Bylaws 1-4(b)(2)]. Except for the Treasurer, who is barred from being a member of the Committee, the OBC Committee members are “selected by a majority of the Oneida Business Committee”. [Committee Bylaws 1-4(b)(1)]. The Committee member from the community is selected through appointment in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions (n/k/a/ the Boards, Committees and Commissions law). [Committee Bylaws 1-4(b)(2)]. This section was revised to remove the requirement that the member of the Committee from the community be selected through appointment in accordance with the Boards, Committees and Commissions law. [Proposed Bylaws 1-4(b)(2)]. It now reads that “[o]ne (1) Committee member shall be a member of the community who meets the qualifications of 1-4(d).” [Id.]. • Impact: The Committee no longer has to follow the process for appointment as set forth in the Boards, Committees and Commissions law when selecting its member from the community. It is not clear, however, what process would be used for purposes of selecting the community member. As noted in section 5 of this Legislative Analysis, the Committee may want to consider adding the intended selection process to this section of its bylaws to avoid confusion and/or inconsistency in the future. B. Article III. Meetings.  Section 3-4 – Virtual Meetings. This section was added to the Committee’s bylaws to allow for virtual meetings of the Committee to be held so long as in accordance with the Committee’s Standard Operating Procedure (“SOP”) titled, Virtual Meetings. [Proposed Bylaws 3-4]. • Impact: This added provision will allow for the Committee to still hold meetings and conduct business even if one or all of its members cannot attend a meeting in person; provided, the process set forth in the applicable SOP is followed.  Section 3-5 – Notice of Emergency or Special Meeting. This section, renumbered from 3-4 to 35, was revised to: Page 2 of 6 Public Packet 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101   39 of 135 Analysis to Draft 1 for OBC Consideration 2021 04 14 (1) include an exception to the forty-eight (48) hour notice mandate when “for good cause, such notice is impossible or impractical” [Proposed Bylaws 3-5(a)]; and (2) remove the subsection regarding public notice altogether [Committee Bylaws 3-4(b) & Proposed Bylaws 3-5]. Section 3-8 – Voting. This section, renumbered from 3-7 to 3-8, was revised to include a subsection that allows voting to occur by e-poll; provided, that the e-poll is conducted in accordance with the Committee’s SOP titled, Conducting Electronic Voting (E-Polls). [Proposed Bylaws 3-8(a)]. • Impact: Including e-polls as another voting option provides the Committee more flexibility when, for example, formal action is necessary before the next scheduled meeting of the Committee. Section 3-9 – Stipends. Section 3-8 of the Committee’s bylaws currently provides that “[t]he appointed Committee member shall be paid a meeting stipend in accordance with Section 11-3 of the Comprehensive Policy Governing Boards, Committees and Commissions, provided that the meeting has established a quorum for a minimum of one (1) hour and the Committee member collecting the stipend was present for at least one (1) hour of the established quorum.” [Committee Bylaws 3-8]. Under the proposed bylaws, this section, renumbered as 3-9, will now read that “[t]he appointed Committee member shall be paid a meeting stipend of $75.00 per any meeting provided that the meeting has established a quorum.” [Proposed Bylaws 3-9]. • Impact: This revision provides clarification as to the amount (i.e., $75.00) the Committee member from the community is eligible to receive for attending a Committee meeting and removes any of the requirements and/or restrictions that may have attached if eligibility was governed by the Boards, Committees and Commissions law. SECTION 4. LEGISLATION RELATED TO BOARDS, COMMITTEES AND COMMISSIONS Below is a summary of laws referenced in and related to the proposed amendments to the Audit Committee bylaws. A. Oneida Nation Constitution. The Constitution of the Oneida Nation contains a provision that allows for the creation of committees for the proper conduct of tribal business of the Nation. [Oneida Nation Constitution, Article IV, Section 1(g)]. There are no conflicts between the proposed bylaws amendments and the Oneida Nation Constitution. B. Internal Audit [1 O.C. Chapter 108]. This law creates a process by which internal audits are conducted upon the Nation’s entities and delegates responsibilities for the purpose of conducting such audits. The Audit Committee, established under section 108.4-1 of the law, is a standing committee of the OBC with the responsibility for overseeing the internal audit process, including, but not limited to, any and all investigations into complaints received alleging or suspecting improprieties and/or violations of the Nation’s policies, laws, rules and directives. [1 O.C. 108-4-1]. There are no conflicts between the proposed bylaws amendments and the Nation’s Internal Audit law. C. Social Media Policy [2 O.C. Chapter 218]. This law regulates social media accounts, including how content is managed and published on behalf of the Nation. [2 O.C. 218.1-1]. Committee members are required to strictly adhere to the Nation’s laws and policies regarding ethical standards and/or conflicts of interest, which would include the Social Media Policy, when acting in their official capacity. [Proposed Bylaws 1-4(e)(4)]. There are no conflicts between the proposed bylaws amendments and the Nation’s Social Media Policy. D. Travel and Expense Policy [1 O.C. Chapter 219]. This law establishes policies that govern the reimbursement of travel and related expenses incurred during the conduct of company business. [2 O.C. 219.1]. It states that “any travel for Boards, Committees and Commissions must be authorized by sign off authority as indicated within the entity’s approved bylaws.” [2 O.C. 219.4-1]. The proposed bylaws Page 3 of 6 Public Packet 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 40 of 135 Analysis to Draft 1 for OBC Consideration 2021 04 14 are silent on the issue of travel, as well as travel reimbursement. Thus, absent guidance from one of the policies referenced within the Committee’s bylaws, such as the International Professional Practices Framework, multiple interpretations, including that authorization is not required, may result. Although the proposed bylaws amendments do not conflict with the Nation’s Travel and Expense Policy, as indicated in section 5 of this Legislative Analysis, the Committee may want to consider adding clarification on whether authorization is required and, if so, who holds such authority within its bylaws. E. Open Records and Open Meetings [1 O.C. Chapter 107]. This law sets the requirements for how meetings of the Nation’s governmental bodies shall be conducted, as well as how materials from that meeting shall be maintained and made available to the public. [1 O.C. 107.1 & 107.12]. “Governmental bodies” is defined to encompass most of the Nation’s boards, committees and commissions [1 O.C. 107.31(d)], which means that, absent an exception, meetings of a governmental body, such as the Audit Committee, are to be open to the public and the materials therefrom available for public inspection so long as they constitute a “record” as defined within the law. [1 O.C. 107.15 & 107.17].  Record Release/Retention. Section 107.4 of the Open Records and Open Meetings law sets forth exceptions and limitations to the public’s access to records produced in the course of governmental business that are of a sensitive nature, and thus, the public’s right to inspect is outweighed by the public interest in keeping them confidential. [1 O.C. 107.4-1]. This section contains a subsection specifically related to audit records, which states that their release shall be governed by the Internal Audit law. [1 O.C. 107.4-2]. With respect to the release of audit records, the Internal Audit law provides as follows: • That, prior to communicating any information related to an audit to an external entity, including, but not limited to, law enforcement agencies, the Internal Audit Department shall receive approval from the Committee [1 O.C. 108.7-4]; • That, once the Committee has approved the final audit report, it shall be forwarded to the OBC for acceptance and, if accepted, the OBC shall include in its acceptance notice that the audit report is released for members of the Nation to view in whole, subject to redaction as deemed necessary by the Oneida Law Office [1 O.C. 108.6-7]; • That, audit reports may not under any circumstances be provided in a General Tribal Council agenda packet [1 O.C. 108.8-1]; • That, only members of the Nation may request access to internal and/or external audit reports, provided that: o prior to granting access, the custodian of the report shall require that requesters verify their status by means of a Tribal member identification card and that they sign and print their full name on the applicable audit report access log [1 O.C. 108.8-1(a)]. • That, custodians of audit reports shall limit access to on-site review and deny permission to print and/or make copies of audit reports [1 O.C. 108.8-1(b)]; • That, requests for internal audit reports shall be submitted to the Internal Audit Department and that the Internal Audit Department shall keep all information related to an incomplete audit, including audit progress, strictly confidential until the audit report has been approved by the OBC and released for members of the Nation to view [1 O.C. 108.8-2]; • That, the Committee may provide progress updates related to incomplete audits to the OBC upon request; however, such updates must be conducted in executive session [1 O.C. 108. 8-2]; • That, all external annual audit reports, including those of a vendor, consultant or other party organized outside of the Nation’s Federal Identification Number may be made available for members of the Nation to view directly with the audited entity [1 O.C. 108.8-3]; and • That, requests for annual financial audits of the Nation shall be submitted to the responsible custodian located at any of the following locations: Page 4 of 6 Public Packet 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 41 of 135 Analysis to Draft 1 for OBC Consideration 2021 04 14 o o o o the Oneida Community Library; the Office of the Nation’s Treasurer; the Finance Department; and/or the Oneida Business Committee Records Management Office(s). [1 O.C. 108.8-3 (a) – (d)]. With respect to record retention, the Internal Audit law simply provides that the Internal Audit Department shall maintain all information collected or derived from an audit and that, upon closure of an audit, all documentation shall be retained in a secure location “in accordance with the laws of the Nation.” [1 O.C. 108.5-4]. This means that one must go back to the Open Records and Open Meetings law to further determine how to lawfully retain records that are collected or derived from an audit under the Internal Audit law. Section 107.9 of the Open Records and Open Meetings law governs the retention of records that are produced in the course of governmental business. [1 O.C. 107.9-1]. It provides, in pertinent part, that “[u]nless an alternate retention period is approved by the Oneida Business Committee for specific records and except as otherwise provided by law, all records shall be retained at least seven (7) years before destruction.” [1 O.C. 107.9-4]. Because the Internal Audit law is silent on the period of retention and there appears not to be an alternative retention schedule that governs audit records, the Committee is legally obligated to retain all records, as defined under the Open Records and Open Meetings law, in a secure location for a period of at least seven (7) years. [1 O.C. 108.54 & 1 O.C. 107.9-4]. The proposed bylaws amendments do not conflict with the portion of the Open Records and Open Meetings law that governs the release and retention of records.  Meetings of Governmental Bodies. Section 107.15 of the Open Records and Open Meetings law provides that all meetings of governmental bodies other than the OBC shall be preceded by public notice and, except where otherwise provided by any other laws or bylaws, shall be held in open session. [1 O.C. 107.15-1]. Public notice of all meetings of a governmental body shall set forth the time, date and place of the meeting and shall be given in the following manner: • As required by any other laws or bylaws; • By communication from the presiding officer to the editor of the Kalihwisaks when the submission deadline precedes a meeting date; and • At least twenty-four (24) hours prior to the commencement of such a meeting, unless for good cause, such notice is impossible or impractical, in which case shorter notice may be given. [1 O.C. 107.15-2]. The proposed bylaws state that “[a]ll meetings of the Audit Committee are to be closed session as required by the International Professional Practices Framework.” [Proposed Bylaws 3-1]. The bylaws contain an exception that allows for the Committee to invite entity representatives, auditors or others to attend meetings and provide pertinent information. [Proposed Bylaws 3-1(b)]. With respect to the manner in which members are to be notified of Committee meetings, the proposed bylaws state “[t]he Chairperson shall be responsible for calling meetings and notifying members with the assistance of the Internal Audit Department.” [Proposed Bylaws 2-2]. In addition, the bylaws state that the Committee shall provide notice to members at least forty-eight (48) hours prior to the date set for such meeting, “unless, for good cause, such notice is impossible or impractical.” [Proposed Bylaws 3-5]. The proposed bylaws are silent on the issue of public notice because the provision governing public notice, as set forth in its current bylaws, was deleted. [Proposed Bylaws 3-4(b)]. According to Page 5 of 6 Public Packet 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 42 of 135 Analysis to Draft 1 for OBC Consideration 2021 04 14 section 107.15-1 of the Open Records and Open Meetings law, public notice of a meeting of a governmental body other than the OBC, as set forth in the section immediately below, is required even if such meeting is closed to the public. [1 O.C. 107.15-1 & 107.15-2]. It is not clear whether any of the policies referenced within the Committee’s bylaws, such as the International Professional Practices Framework, address meeting notice in a manner that would satisfy section 107.15 of the Open Records and Open Meetings law. Without the issue being expressly addressed within the bylaws, a possible conflict exists between the Committee’s proposed bylaws amendments and the portion of the Nation’s Open Records and Open Meetings law that governs public notice. F. Computer Resources Ordinance [2 O.C. Chapter 215]. This law regulates the use of computer resources that are owned and operated by the Nation and, among other individuals, applies to members of a board, committee or commission. [2 O.C. 215.1-1 & 215.3-1]. The proposed bylaws amendments comply and are not in conflict with the Nation’s Computer Resources Ordinance. G. Vehicle Driver Certification and Fleet Management [2 O.C. Chapter 210]. This law establishes standards for individuals who drive a fleet vehicle or personal vehicle on official business and regulates the use of all vehicles owned and leased by the Nation. [2 O.C. 210.1-1]. The Committee is considered an entity and its members considered officials who are authorized to travel on behalf of and in vehicles owned by the Nation. [2 O.C. 210.3-1(g) & (j)]. The proposed bylaws amendments are not in conflict with the Nation’s Vehicle Driver Certification and Fleet Management law. H. Conflict of Interest [2 O.C. Chapter 217]. This law establishes specific limitations on the handling, as well as sharing, of information/materials that are confidential in nature or could be used by the Nation’s competitors and providers during negotiations to the Nation’s detriment. [2 O.C. 217.1-1]. It applies to the Nation’s employees, contractors, elected officials, officers, political appointees and appointed/ elected members of the Nation’s boards, committees and commissions. [2 O.C. 217.1-1]. With respect to any laws/polices of the Nation governing conflicts of interest, the proposed bylaws state that Committee members shall strictly adhere. [Proposed Bylaws 1-4(e)(4)]. The proposed bylaws amendments do not conflict with the Nation’s Conflict of Interest law. SECTION 5. OTHER CONSIDERATIONS A. Section 1-4 of the proposed bylaws does not state how the Committee member from the community will be selected. To avoid inconsistencies and confusion, the Committee may want to consider adding language to govern the process. B. Section 1-4(e) refers to “Tribal” entity and “Tribal” board, committee or commission. It is unclear whether this is referring to something broader than an entity of the Nation and/or a board, committee or commission of the Nation. If it is meant to have a broader application, the Committee may want to consider defining the word “Tribal”. C. As indicated above, the Committee’s bylaws are silent on the issue of travel and travel reimbursement; more specifically, whether advance travel authorization is required and, if so, who holds such authority. The Committee may want to consider addressing this issue within its bylaws to avoid any confusion or inconsistent processes in the future. D. As indicated above, a possible conflict of interest exists between the proposed bylaws amendments and the Nation’s Open Records and Open Meetings law; specifically, the requirement relating to public notice of Committee meetings, even if held in closed session. If this issue is addressed within any of the policies referenced within the Committee’s bylaws, the simple fix would be to reiterate such policy within the bylaws. If not, the conflict should be resolved by adding a provision to address public notice within the proposed bylaws before submitting to the Oneida Business Committee for consideration. Page 6 of 6 Public Packet 43 of 135 Accept the February 18, 2021, regular Quality of Life meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 04/14/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Marie Summers, Councilwoman Primary Requestor: Aliskwet Ellis, Recording Clerk/BC Support Office Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet 44 of 135 Quality of Life Committee Regular Meeting 9:00 a.m. Thursday, February 18, 2021 Teleconference Minutes Present: QOL Chair Marie Summers, QOL Members: Tehassi Hill, Kirby Metoxen, Brandon Stevens, Others Present: Eric Boulanger, Jacque Boyle, Leslie Doxtater, Aliskwet Ellis, Renita Hernandez, Shannon Hill, Tina Jorgensen, RC Metoxen, Michelle Meyers, Joann Ninham, Melissa Nuthals, Patrick Pelky, James Petitjean, Ravinder Vir, Danelle Wilson; I. CALL TO ORDER AND ROLL CALL Meeting called to order by QOL Chair Marie Summers at 9:00 a.m. II. APPROVAL OF THE AGENDA Motion by Kirby Metoxen to approve the agenda, seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens III. APPROVAL OF MEETING MINUTES A. January 14, 2021 Quality of Life Meeting Minutes – Aliskwet Ellis Motion by Tehassi Hill to approve the January 14, 2021 Quality of Life meeting minutes, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens IV. UNFINISHED BUSINESS – NONE V. NEW BUSINESS A. Enter E-Poll Results into the record regarding FY-2021 Q1 Quality of Life Committee report – Aliskwet Ellis Motion by Tehassi Hill to enter E-Poll results into the record regarding FY-2021 Q1 Quality of Life Committee report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens VI. REPORTS A. Cultural Heritage – Tina Jorgensen Quality of Life Regular Meeting Minutes Page 1 of 2 February 18, 2021 Public Packet 45 of 135 Motion by Tehassi Hill to approve the Cultural Heritage report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens B. Recreation Integration – Tina Jorgensen Motion by Tehassi Hill to approve the Recreation Integration report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens C. Tribal Action Plan – Renita Hernandez Motion by Kirby Metoxen to approve the Tribal Action Plan report, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens VII. ADDITIONS – NONE VIII. ADJOURN Motion by Brandon Stevens to adjourn at 10:13 a.m., seconded by Tehassi Hill. Motion carried unanimously: Ayes: Tehassi Hill, Kirby Metoxen, Brandon Stevens Quality of Life Regular Meeting Minutes Page 2 of 2 February 18, 2021 Public Packet 46 of 135 Determine next steps regarding quorum for the Pardon and Forgiveness Screening Committee Business Committee Agenda Request 1. Meeting Date Requested: 04/14/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CWILSON1 Public Packet 47 of 135 Oneida Nation Oneida Business Committee PO Box 365 ● Oneida, WI 54155-0365 oneida-nsn.gov MEMORANDUM TO: Oneida Business Committee FROM: Lisa Liggins, Secretary DATE: April 7, 2021 RE: Quorum for Pardon and Forgiveness Screening Committee Brooke Doxtator, Supervisor, Boards, Committees and Commissions has identified there are three applications for consideration by this committee. Her memo outlines the current situation. I have reviewed the by-laws, section 1-5(a) and 3-5 and agree with her interpretation that at least one of the community members must be present. However, there are no applicants for this position. I am recommending the Oneida Business Committee temporarily amend the by-laws of this entity to change all “alternate” positions to “member” positions while maintaining a quorum at three members. This will allow the committee to meet and hold virtual hearings for the current applicants. Since I am uncertain when the Community Member positions will be filled, I am recommending this proposed amendment be in place indefinitely. In addition, I am requesting two additional actions. One is to direct the committee to meet as soon as possible to address the existing applications to avoid any further delays. One is to develop emergency amendments to allow a hearing as soon as possible to move the existing applications forward without further delays. REQUESTED ACTION: 1. Motion to amend the by-laws of the Pardon and Forgiveness Screening Committee, section 1-5(a) that all alternates, as specifically identified in subsections 1-5(a)(1)(AC), are now members and shall be eligible to make up the three person quorum requirement in section 3-5, and that such amendments shall remain in place until rescinded by the Oneida Business Committee or the by-laws are amended. 2. Motion to direct the Pardon and Forgiveness Screening Committee to meet as soon as possible to address existing applications. 3. Motion to direct the Legislative Operating Committee to develop emergency amendments to 126.8 of the Pardon and Forgiveness Law to allow a virtual hearing to be scheduled as soon as possible regarding the existing applications to avoid further delay for the April 28, 2021 Oneida Business Committee meeting. A good mind. A good heart. A strong fire. Public Packet 48 of 135 Oneida Nation Business Committee Support Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Lisa Liggins, Secretary FROM: Brooke Doxtator, BCC Supervisor DATE: April 7, 2021 RE: Pardon and Forgiveness Screening Committee Update The purpose of this correspondence is to provide background information regarding the Pardon and Forgiveness Screening Committee (PFSC). Background On April 8, 2020 the Oneida Business Committee adopted BC Resolution # 04-08-20-B Placing Listed Boards, Committees, and Commissions in Temporary Closure Status for the remainder of Fiscal Year 2020 and during any continuing resolution for Fiscal Year 2021. 1. Oneida Community Library Board; 2. Oneida Environmental Resources Board; 3. Oneida Nation Arts Board; 4. Oneida Nation Veterans Affairs Committee; 5. Oneida Personnel Commission; 6. Oneida Pow Wow Committee; 7. Pardon and Forgiveness Screening Committee; 8. Southeast Wisconsin Oneida Tribal Social Services Advisory Board; 9. Oneida Land Claims Commission; and 10. Oneida Nation Commission on Aging. On November 24, 2020 the Oneida Business Committee adopted BC Resolution # 1124-20-C Continuation of Temporary Closure of Listed Boards, Committees and Commissions for Fiscal Year 2021. This resolution also exempted the Pardon and Forgiveness Screening Committee from temporary closure status. We informed the previous PFSC members that the Committee was active again and the community-at-large positions were posted. A good mind. A good heart. A strong fire. Public Packet 49 of 135 The Oneida Police Department and Social Service representatives Eric Boulanger, Ronald King Jr. (Alternate), Elijah Metoxen, and Mark W. Powless (Alternate) were appointed to the PFSC on January 13, 2021 and administered their oaths of office on January 27, 2021. The community-at-large positions (ages 25+ and 55+) have been posted since the PFSC was brought back, however, as of April 7, 2021 we have not received any applications for these positions. Pardon and Forgiveness requests There are three (3) pending applications on file for Pardon and Forgiveness applicants. 1. Delores Denny – received February 19, 2020 2. Sheila Shawanokasic – received August 24, 2020 (retracted application on 9/9/20 and asked for it to be reinstated on 1/15/21) 3. Rebecca Selwyn – received December 16, 2020 The PFSC bylaws require at least three (3) members for quorum. The PFSC hasn’t been able to meet this requirement since we haven’t been able to fill at least one of the community-at-large positions. If the PFSC can make quorum the next hearing is scheduled for Thursday, May 20, 2021 at 10:00 a.m. Attachments: 2020 Pardon and Forgiveness Hearing Schedule 2021 Pardon and Forgiveness Hearing Schedule Public Packet 50 of 135 Pardon and Forgiveness Screening Committee 2020 Pardon and Forgiveness Hearing Schedule Pardon and Forgiveness Hearings are held four (4) times each year. The application and hearing schedule are provided below. Please see the application for all the requirements. Application due by 4:30 PM on: Hearing held at 10:00 AM on: Tuesday, December 31, 2019 Thursday, February 20, 2020 Tuesday, March 31, 2020 Thursday, May 21, 2020 Tuesday, June 30, 2020 Thursday, August 20, 2020 Wednesday, September 30, 2020 Thursday, November 19, 2020 *INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Failure of the applicant to provide a complete application or any of the required information and/or materials may result in: a) The application being returned with a request for more information; or b) The application being removed from consideration; or c) Denial of pardon or forgiveness. CONTACT US OR SUBMIT YOUR APPLICATION TO: Phone: (920) 869‐4364 Email: TribalSecretary@oneidanation.org Mail: Business Committee Support Office PO Box 365 Oneida WI 54155‐0365 In Person: Business Committee Support Office N7210 Seminary Rd Oneida WI 54155 Public Packet 51 of 135 Pardon and Forgiveness Screening Committee 2021 Pardon and Forgiveness Hearing Schedule Pardon and Forgiveness Hearings are held four (4) times each year. The application and hearing schedule are provided below. Please see the application for all the requirements. Application due by 4:30 PM on: Hearing held at 10:00 AM on: Thursday, December 31, 2020 Thursday, February 18, 2021 Wednesday, March 31, 2021 Thursday, May 20, 2021 Wednesday, June 30, 2021 Thursday, August 19, 2021 Thursday, September 30, 2021 Thursday, November 18, 2021 *INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Failure of the applicant to provide a complete application or any of the required information and/or materials may result in: a) The application being returned with a request for more information; or b) The application being removed from consideration; or c) Denial of pardon or forgiveness. CONTACT US OR SUBMIT YOUR APPLICATION TO: Phone: (920) 869‐4364 Email: TribalSecretary@oneidanation.org Mail: Business Committee Support Office PO Box 365 Oneida WI 54155‐0365 In Person: Business Committee Support Office N7210 Seminary Rd Oneida WI 54155 Public Packet 52 of 135 Approve the Community Health Department request to post one (1) grant funded limited term position for. / / Approve the Community Health request to post one (1) grant funded limited term position of two 2 years for a Stroke Prevention Wellness Coach Public Packet 53 of 135 Public Packet 54 of 135 Oneida Nation PO Box 365 •Oneida, WI 5455-0365 oneida-nsn.gov Request to Fill a Grant-Funded position For new, 100% Grant funded positions only1 INSTRUCTIONS: 1. Complete this form 2. Submit it along with any supporting documents to the Chief Financial Officer (lbarton@oneidanation.org); Cc the HRD Area Manager (gdanfor1@oneidanation.org) a. Required supporting documents: X  Job Description  Re-entry Training  Safety Plan  Workforce Level Assessment. 3. Chief Financial Officer will review and submit a recommendation to the requestor and the HRD Area Manager. 4. HRD Area Manager will submit the request to the BC for consideration (BC Agenda or E-poll). TYPE OF REQUEST: DEPARTMENT: COST: FILL A VACANCY Community Health Weekly Fringe/Indirect Total Weekly Personnel Cost: Cost: Cost: $820.40 $429.32 # OF EMPLOYEES: $1249.72 1 TITLE: Stroke Prevention Wellness Coach POSITION NUMBER: 03133 DATE NEEDED: ASAP No RECALL PROCEDURE USED: TRIBAL PREFERENCE USED: YES / NO / N/A 1 Please see resolve #4 of resolution BC-11-24-20-F. Page 1 of 1 Explanation: Need for remainder for FY-21: $24,994.40 (20 weeks) APPLY IN PERSON AT: Public Packet Human Resource Department 909 Packerland Drive Green Bay, WI 54303 APPLY ONLINE AT: http://oneida-nsn.gov OR MAIL TO: 55 of 135 Human Resource Department P.O. Box 365 Oneida, WI 54155-0365 Phone: (920) 496-7900 Fax: (920) 496-7490 FIRST POSTING OPEN TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY POSITION TITLE: Stroke Prevention Wellness Coach (Limited Term – 2 years) POSITION NUMBER: 03133 DEPARTMENT: Community Health LOCATION: 525 Airport Road Oneida WI DIVISION: Comprehensive Health RESPONSIBLE TO: Health Promotion Manager SALARY: NE09 $20.51/Hr (NEGOTIABLE) (Employees will receive 5% below the negotiated pay rate during their probationary status.) CLASSIFICATION: Non-Exempt POSTING DATE: March 24, 2021 CLOSING DATE: Transfer Deadline: Proposed Start Date: As Soon As Possible EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The Oneida Nation does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in initial employment or re-employment. POSITION SUMMARY Under the direct supervision of the Health Promotion Manager, this position provides health, wellness, or lifestyle coaching to participants of the “Stroke Prevention in the Wisconsin Native American Population” study. Continuation of this position is contingent upon funding allocations. DUTIES AND RESPONSIBILITIES: The Health Promotion Specialist performs the following essential functions within the framework of the Public Health Core Competencies (PHCC). These duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor. Analytical and Assessment Skills 1. Assess readiness to change in individuals interested in programming, individuals referred by their medical provider or individuals recruited in the “Stroke Prevention in the Wisconsin Native American Population” study as part of their treatment plan. 2. Conduct Wellbeing Assessments and facilitate the Wellness Vision at intake for study participants. 3. Participate in developing goals and objectives for study participants to reduce or eliminate high-risk behaviors and promote lifestyle and behavior change. Policy Development and Program Planning Skills 4. Assist in the development and/or research of educational materials for all Health Promotion/Prevention activities. 5. Assist in the development of action plans to incorporate in the community. 6. Maintain strict department security, confidentiality, and quality to meet professional standards of the department. Communication Skills 7. Facilitate problem solving for clients to overcome barriers to success. 8. Provide ongoing health and wellness education and health risk reduction programming, including but not limited to the lifestyle programs for individuals, families, AMVETS, and children. Public Packet 56 of 135 JOB DESCRIPTION Stroke Prevention Wellness Coach Page 2 DUTIES AND RESPONSIBILITIES: (Cont.) Cultural Competency Skills 9. Identify resources and make referrals for individuals who require more direct medical attention. 10. Assist with the emotional impact of chronic life stresses and provide emotional support in the form of showing compassion, teaching coping skills, demonstrating empathy and a non-judgmental attitude. 11. Practice excellent customer service skills always to include, but not limited to, addressing customer and employee needs courteously and promptly. 12. Assist in the development and procurement of training materials. Evaluate methods and materials used in the health education for appropriateness. Community Dimensions of Practice Skills 13. Assist in planning and coordinating Health Division sponsored conferences, workshops, and continuing education programs such as Just Move It-Oneida. 14. Establish close contact with tribal, private, and volunteer health agencies, businesses and community organizations to foster mutual program assistance. Public Health Sciences Skills 15. Provide Wellness Coaching using an evidence-based best practice coaching model which includes Appreciative Inquiry and Motivational Interviewing. Financial Planning and Management Skills 16. Record and maintain patient documentation in an electronic medical record to ensure accurate billing of services. 17. Follow purchasing processes and budget guidelines in requests for program supplies, services and training. Leadership and Systems Thinking Skills 18. Contribute to a team effort and accomplish related results as required. 19. Participate in professional continuing education activities, as required to maintain credentials. 20. Provide professional mentoring to students, dietetic interns, using direct observation, assistance and feedback for performance success and rotation assignments. DUTIES AND RESPONSIBILITIES SPECIFIC TO “STROKE PREVENTION IN THE WISCONSIN NATIVE AMERICAN POPULATION” STUDY: 21. Participate in study recruitment activities to include participation in health education, community, and onsite study events. 22. Participate in study activities (coaching, escorting participants to study activities). 23. Consent participants for participation in study. 24. Maintain study records (health journals, participation logs). 25. Develop health wellness goals with study participants and monitor goal progress through weekly communication with participants and quarterly in person visits. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 1. Frequently stand, walk, use hands to finger, handle, feel; reach and pull with hands and arms; talk and hear. 2. Occasionally sit, stoop, kneel, crouch, or crawl; lift and/or move up to twenty-five (25) pounds. 3. Work is generally performed in a medical office, home setting or training setting with moderate noise level. 4. Exposure to inclement weather. 5. Evening and/or weekend work or extended hours and irregular shifts may be required. 6. A Tuberculosis (TB) Screening and/or TB Skin Test is required within thirty (30) days of employment and annually thereafter as required. STANDARD QUALIFICATIONS: Must adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies. 1. Knowledge of applicable Oneida, federal, state, county and local laws, regulations, and requirements. 2. Knowledge of JCAHO, HIPPA, Workers Compensation, OSHA, Federal, State and Local regulations. 3. Knowledge of current principles, methods and procedures for the delivery of wellness programs. 4. Knowledge of methods and techniques of providing fitness assessment and evaluation. Public Packet 57 of 135 JOB DESCRIPTION Stroke Prevention Wellness Coach Page 3 STANDARD QUALIFICATIONS: (Cont.) 5. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise. 6. Knowledge of community outreach health initiatives. 7. Knowledge of health education theory and practice. 8. Skill in preparing and maintaining reports. 9. Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint). 10. Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations. 11. Ability to provide services for operations and activities of health and wellness programs. 12. Ability to coordinate health awareness/fitness related events. 13. Ability to educate patients and/or families as to the nature of disease and to provide instruction on proper care and treatment. 14. Ability to communicate effectively in the English language, both verbally and in writing. 15. Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with vendors and co-workers at all levels. 16. Ability to foster a cooperative work environment. 17. Ability to work both independently and in a team environment. 18. Ability to exercise sound judgment in decision making. 19. Ability to communicate technical information to non-technical personnel. 20. Ability and willingness to provide strong customer service orientation. 21. Ability to continually seek improvement in results. 22. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.) 23. Must complete Health Insurance Portability and Accountability Act (HIPAA) training within 30 days of employment and annually thereafter. 24. Employees are required to have proof of immunity or dates of two (2) doses of MMR and proof of immunity or dates of two (2) doses of Varicella prior to starting in any position within the Oneida Comprehensive Health Division. Any refusal of vaccination(s) or failure to provide proof of immunity may disqualify the applicant. 25. Must be willing and able to obtain additional education and training. 26. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during employment. 27. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation’s Gaming Division. 28. A valid driver’s license or occupational driver’s license, reliable transportation, and insurance are required. Must obtain a Wisconsin driver’s license or occupational driver’s license within thirty (30) days of employment if applicant has an out-ofstate driver’s license. Must be authorized as eligible to operate a personal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment. PREFERRED QUALIFICATIONS: Applicants please clearly state on the application/resume if you meet these qualifications. 1. Wellness Coach Certification from Nationally Accredited Organization. MINIMUM QUALIFICATIONS: Applicants please clearly state how you meet these qualifications on the application/resume. 1. Bachelor’s Degree in Health Education, Nutrition, Health Promotion, Wellness, Exercise Science or Physiology, or health related field and one (1) year experience providing one-on-one counseling, education and/or wellness coaching. 2. Must obtain the Wellness Coach Certification within one (1) year. ITEMS TO BE SUBMITTED: Must provide a copy of diploma, license, degree or certification upon employment. New grant program00221lhU0321LH Public Packet From: To: Cc: Subject: Date: Attachments: 58 of 135 Geraldine R. Danforth Stefanie F. Reinke Lawrence E. Barton; Maureen A. Metoxen FW: Request to Fill Grant Funded Position Monday, March 29, 2021 8:22:17 AM image001.png image002.png I also support the request. Maureen will get on the OBC agenda for final approval. yaw^?kó· (Thank you!) Geraldine R. Danforth Human Resources Area Manager Skenandoah Complex 909 Packerland Drive (920)496-7358 A GOOD MIND. A GOOD HEART. A STRONG FIRE. The information contained in this e-mail is confidential and privileged. If you are not the intended recipient, please be advised that any use, copying, or dissemination of this information is prohibited. Please destroy this e-mail and immediately notify us of the erroneous transmission. From: Lawrence E. Barton Sent: Friday, March 26, 2021 7:49 AM To: Stefanie F. Reinke Cc: Geraldine R. Danforth ; Debra J. Danforth ; Ravinder Vir ; Michelle L. Myers ; Lisa L. Hock Subject: Re: Request to Fill Grant Funded Position Ms. Reinke, I have reviewed the supporting documents and approve posting & hiring of the Stroke Prevention Wellness Coach. If you have any questions my extension is 4491. Thanks, Larry Barton From: Stefanie F. Reinke Sent: Thursday, March 25, 2021 4:26 PM To: Lawrence E. Barton Cc: Geraldine R. Danforth ; Debra J. Danforth ; Ravinder Vir ; Michelle L. Myers ; Lisa L. Hock Subject: Request to Fill Grant Funded Position Public Packet Good Evening Larry, Please read the attached memo and supporting documents requesting to post the Stroke Prevention Wellness Coach position. Because the Oneida Business Committee is already aware of the collaboration between UW-Madison and the Oneida Nation for the clinical study “Stroke Prevention in the Wisconsin Native American Population,” I am requesting an E-Poll of the OBC to post this position. Due to the COVID-19 pandemic, the study was delayed from its original start in 2020. UW-Madison would like to get this project underway as soon as possible and I believe an E-Poll would keep the momentum of the project going most efficiently. Thank you for your time and attention. Sincerely, Stefanie Reinke – Health Promotion Manager Oneida Comprehensive Health Division Community Health Services Health Promotion A good mind. A good heart. A strong Fire. office: 920.490.3993 fax: 920.490.3953 PO Box 365 2640 West Point Road Green Bay, WI 54304 https://oneida-nsn.gov/resources/health/health-promotions/ HEALTH PROMOTION MISSION Empowering the Oneida community to achieve optimal health. CONFIDENTIALITY NOTICE: This e-mail and any attachments may contain confidential, proprietary and privileged information. Unauthorized disclosure or use is prohibited by state and federal law. If you received this e-mail in error; please notify the sender, delete the e-mail & any attachments. Do not use, disclose or store the information this e-mail and any attachments it contains. 59 of 135 Public Packet 60 of 135 Public Packet 61 of 135 Department of Neurological Surgery Meeting: Date: Time: Location: Facilitator: Minutes: Stroke reduction research collaboration between Oneida and University of Wisconsin Tuesday, January 12, 2021 10:00am – 11:00 am Virtual via WebEX Carol Mitchell Carol Mitchell, Stephanie Wilbrand Collaboration participants: X Michelle Myers Oneida Community/ Public Health Officer 920-869-4896 mmyers@oneidanation.org CVANDEN1@oneidanation.org cblohowi@oneidanation.org LHOCK@oneidanation.org X Connie Vandenberg Oneida Medical Clinic Director of Nursing 920-869-4849 X Carrie Blohowiak Oneida Laboratory Director 920-869-4965 X Lisa Hock 920-496-7900 X Stefanie Reinke Oneida Human Resource Department (HRD) Oneida Health Promotion Manager X Dr Ravinder Vir 920-869-4808 X Debra Danforth 920-869-4807 DDANFORT@ONEIDANATION.org X Dr Stephanie Wilbrand Oneida Comprehensive Health Division Director- Medical Director Oneida Comprehensive Health Division Director- Operations Director UW Madison- School of Medicine and Public Health Department of Medicine and Public Health UW Madison- School of Medicine and Public Health Department of Medicine and Public Health UW Madison- School of Medicine and Public Health Department of Medicine and Public Health UW Madison- School of Medicine and sreinke@oneidanation.org Rvir@oneidanation.org 608-265-9248 wilbrand@neurosurgery.wisc.edu 608-265-5967 dempsey@neurosurgery.wisc.edu 608-262-0680 ccm@medicine.wisc.edu 608-262-0982 dlyancey@wisc.edu UW Madison – School of Medicine and Public Health Sr. Student Service Coord. Native American Center for Health Professions 608-265-8655 mfmetoxen@wisc.edu Dr Robert Dempseyunable to attend X Dr Carol Mitchell Danielle Yancey-unable to attend. Melissa Metoxen Public Health Director, Native American Center for Health Professions 920-490-3993 1. Purpose of today’s meeting: a. Follow-up on action items for project b. Action items were defined in the meeting minutes from the December 14, 2020 meeting 600 Highland Avenue Madison, WI 53792 608/263-1410 Fax 608/263-1728 Public Packet 62 of 135 2. Carol Mitchell reported one addition to the meeting minutes from December 14, 2020. The addition is that in addition to the 100 high risk participants, 20 low risk participants (controls) will also be recruited. 3. The website for the clinical trials registration was again shared and is: https://www.clinicaltrials.gov/ct2/show/NCT04382963. All team members should feel free to share this link. It is available for the public and provides a nice overview of the project. 4. Action Items to report: a. Determine if the Woodland site would be available in March to meet with participantsi. Dr. Vir reported that he would continue to follow up on the agreement with the Woodland facility to see if it could be used for the research study. b. Determine and communicate if it is possible to have lab draw off site at Woodland- Carrie Blohowiak i. Connie Vandenberg and Carrie Blohowiak then reported on how lab should be done for the project. The plan will be to have study participants scheduled 7:00 – 8:00 am prior to lab opening. After the lab draw, participants would then drive to the Woodland facility for the other study tests (health history, ultrasound imaging and initial meeting with health coach for participants randomized to that arm of the study). Stephanie Wilbrand asked if it would be okay for a study team member to be with the participants during the lab draw. This study team member would verify participant, label tubes and package specimens for currier hand-off. Carrie thought this would be a good idea. Carrie will provide lab coats and gloves for the UW Madison team member helping in the lab. The UW Madison team member will provide their own face masks and face shields. They will also wear scrubs. c. Prepare job description for Wellness Coach position(s) i. Stefanie Reinke and Lisa Hock reported that they are working on a position description. Discussion then took place regarding if this could be one full time employee as opposed to two part-time employees. Michelle Myers and Stefanie Reinke stated that this will be a difficult recruit and it will be easier to recruit a full-time employee. Stefanie Reinke then shared that her team could provide back-up for the full-time employee. Carol Mitchell and Stephanie Wilbrand thought this would be fine as long as there is back-up. The team decide to pursue the full-time option and will write the position description to be a full-time position. Discussion then took place regarding training of the new Health Wellness Coach. The grant will pay the training costs. Stefanie Reinke and her staff will oversee the training for the new Health Wellness Coach to become certified through Health and Wellness Coach Certification. (Information found at https://www.wellcoachesschool.com/). Once the new coach is trained and certified, they will take over coaching for study participants. 600 Highland Avenue Madison, WI 53792 608/263-1410 Fax 608/263-1728 Public Packet 63 of 135 Prior to completion of certification, Stefanie Reinke and her team will work with study participants. d. Determine who is Oneida point of contact to develop data usage agreement between UW & Oneida for this project i. Michelle Myers reported that Dr. Vir and Debbie Danforth are the point of contacts for the data usage agreement. ii. Stephanie Wilbrand will initiate the data usage agreement from UW Madison and send to Dr. Vir and Debbie Danforth for review. 5. New Business a. Discussion regarding in person visits. The group discussed when in person visits might be able to take place. This will depend on Covid-19 health policies. The team discussed potentially starting in March or April and will finalize dates at the next meeting which is scheduled for February 2, 2021. i. Dates to consider are; March 10-12, 2021 and April 7-9, 2021. b. Health Wellness Coach training (outside of certification training). Discussion took place regarding the time commitment for training for the Health Wellness Coach outside of the certification training. Stephanie Wilbrand reported that the required Institutional Review Board (IRB) training would be about four hours, and Carol Mitchell reported that the clinical project training would take about four hours. c. Collaboration meetings. The team discussed that it would be good to have collaboration meetings every 2-3 weeks – just to check in and follow up on action items, even if the meetings are short. Collaboration meetings scheduled will continue to be scheduled throughout the project. d. Medical students rotating at Oneida participation in project. Carol Mitchell shared that it would be great to offer medical students the opportunity to work with this project and inquired if there might be any students on rotations during March and April. Melissa stated that there was a student on rotation at this time. She will put the student in contact with Carol Mitchell and Stephanie Wilbrand and Dr. Vir will follow up to see if the student could participate with study data collection while on their medical student rotation. Action items for next meeting: 1. Follow-up on Woodland agreement – Dr. Vir 2. Position description for health wellness coach – Michelle Myers, Stefanie Reinke, Lisa Hock 3. Health Wellness Institutional Review Board (IRB) Training – Stephanie Wilbrand, Michelle Myers/Stefanie Reinke will send list of individuals to complete IRB training. 4. Clinical Project training through UW-Madison CANVAS – Carol Mitchell, Michelle Myers/Stefanie Reinke will send list of individuals to complete IRB training. 5. Data Usage Agreement – Stephanie Wilbrand 6. Medical student participation in project – Dr. Vir and Melissa Metoxen Next meeting scheduled for Tuesday 02/02/2021, 8am-9am. 600 Highland Avenue Madison, WI 53792 608/263-1410 Fax 608/263-1728 Public Packet 64 of 135 Approve the Family Services Department request to post two (2) grant funded positions for one (1) Social. / / Public Packet 65 of 135 Public Packet 66 of 135 Public Packet 67 of 135 Public Packet 68 of 135 Public Packet 69 of 135 Public Packet 70 of 135 Public Packet 71 of 135 Public Packet 72 of 135 Public Packet 73 of 135 Public Packet 74 of 135 Public Packet 75 of 135 Public Packet From: To: Subject: Date: Attachments: 76 of 135 Chad A. Wilson BC_Agenda_Requests FW: Agenda Item - Apr 14th Meeting Friday, April 9, 2021 12:38:00 PM image001.png image002.png From: Lawrence E. Barton Sent: Thursday, April 8, 2021 12:55 PM To: Geraldine R. Danforth ; Chad A. Wilson Subject: Re: Agenda Item - Apr 14th Meeting Chad, please accept this email as approval to request formal action to consider the request, Thanks, Larry From: Geraldine R. Danforth Sent: Thursday, April 8, 2021 12:46 PM To: Chad A. Wilson Cc: Lawrence E. Barton Subject: FW: Agenda Item - Apr 14th Meeting I got a verbal from Larry on this one. yaw^?kó· (Thank you!) Geraldine R. Danforth Human Resources Area Manager Skenandoah Complex 909 Packerland Drive (920)496-7358 A GOOD MIND. A GOOD HEART. A STRONG FIRE. The information contained in this e-mail is confidential and privileged. If you are not the intended recipient, please be advised that any use, copying, or dissemination of this information is prohibited. Please destroy this e-mail and immediately notify us of the erroneous transmission. From: Chad A. Wilson Sent: Thursday, April 8, 2021 11:03 AM To: Geraldine R. Danforth Public Packet Subject: FW: Agenda Item - Apr 14th Meeting Here you go From: BC_Agenda_Requests Sent: Thursday, April 8, 2021 10:12 AM To: Maureen A. Metoxen Subject: FW: Agenda Item - Apr 14th Meeting Hi Maureen, I wish your morning is going along well. Do you have the e-mails for Geraldine and Larry approving these positions? Let me know -Chad From: Maureen A. Metoxen Sent: Tuesday, April 6, 2021 2:21 PM To: BC_Agenda_Requests Cc: Lawrence E. Barton ; Geraldine R. Danforth ; Cristina S. Danforth ; Tina M. Jorgensen Subject: Agenda Item - Apr 14th Meeting Agenda Item for April 14th OBC Meeting. Please let me know if you need anything further. Thank you. Maureen Metoxen Executive Assistant – HRD Work (920)490-3619 Fax (920)496-7490 mmetoxen@oneidanation.org 77 of 135 Public Packet From: To: Subject: Date: Attachments: 78 of 135 General_Manager_SignOff Tina M. Jorgensen FW: ICW Positions Thursday, April 1, 2021 11:28:38 AM image003.png GM reply below. Lori S. Hill Ext. 3803 or 490-3803 Lhill4@oneidanation.org From: Deborah J. Thundercloud Sent: Thursday, April 1, 2021 10:46 AM To: General_Manager_SignOff Subject: RE: ICW Positions These two positions are approved to go forward to Finance and then the OBC. Debbie Thundercloud General Manager Oneida Nation, WI 920-869-4315 – Norbert Hill Center 920-496-7414 – Skenandoah Complex dthunde2@oneidanation.org This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. From: General_Manager_SignOff Sent: Thursday, April 1, 2021 10:28 AM To: Deborah J. Thundercloud Subject: FW: ICW Positions Approval requested for 2 positions to go to Finance and then BC. 1. Case Aide (ICW) new job description. 2. Social Worker/Case Manager (ICW-Access) Public Packet 79 of 135 From: Tina M. Jorgensen Sent: Thursday, April 1, 2021 10:18 AM To: General_Manager_SignOff Subject: ICW Positions Debbie, We worked with Accounting to figure out how to request the 2 new positions in ICW. The Title IV-E funds are reimbursements based on ICW worker documentation. We have these funds included in the budget for this fiscal year which offsets the TC. The budgeted amount is $61,500/quarter. The 1st quarter of this fiscal year, we received $124,591, resulting in a surplus of $63,091. We are requesting to use this surplus to create 2 new 100% grant funded positions. We will use this grant funding for this fiscal year and then work on getting them funded under ICW during the next fiscal year budget process. Please approve the attached 2 requests to go to Finance and then the BC. Thank you! Tina Jorgensen, MS, RDN Division Director Governmental Services A good mind. A good heart. A strong Fire. office: 920.490.3904 Mailing Address: PO Box 365 Oneida, WI 54155 Location: 2640 West Point Rd Green Bay, WI 54304 https://oneida-nsn.gov CONFIDENTIALITY NOTICE: This e-mail and any attachments may contain confidential, proprietary and privileged information. Unauthorized disclosure or use is prohibited by state and federal law. If you received this e-mail in error; please notify the sender, delete the e-mail & any attachments. Do not use, disclose or store the information this e-mail and any attachments it contains. Public Packet 80 of 135 Public Packet 81 of 135 Public Packet 82 of 135 Public Packet 83 of 135 Public Packet 84 of 135 Public Packet 85 of 135 Public Packet 86 of 135 Public Packet 87 of 135 Public Packet 88 of 135 Public Packet 89 of 135 Public Packet 90 of 135 Public Packet 91 of 135 Public Packet 92 of 135 Public Packet 93 of 135 Public Packet 94 of 135 Public Packet 95 of 135 Public Packet 96 of 135 Public Packet 97 of 135 Public Packet 98 of 135 Public Packet 99 of 135 Public Packet 100 of 135 Public Packet 101 of 135 Public Packet 102 of 135 Public Packet 103 of 135 Public Packet 104 of 135 Accept the notice that Councilman Kirby Metoxen has been confirmed as Vice-President of the Native... Public Packet 105 of 135 Public Packet 106 of 135 Public Packet 107 of 135 Accept the notice that Councilwoman Jennifer Webster has been appointed as primary delegate for the... Public Packet 108 of 135 Public Packet 109 of 135 Public Packet 110 of 135 Enter e-poll results into the record regarding the adopted BC resolution # 03-19-21-A Business Committee Agenda Request 1. Meeting Date Requested: 04/14/21 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: Public Packet From: To: Cc: Subject: Date: Attachments: 111 of 135 TribalSecretary Brandon L. Yellowbird-Stevens; Cristina S. Danforth; Daniel P. Guzman; David P. Jordan; Ethel M. Summers; Jennifer A. Webster; Kirby W. Metoxen; Tehassi Tasi Hill Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; Chad A. Wilson; Jo A. House; Deborah J. Thundercloud; Jacque L. Boyle E-POLL RESULTS: Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans and Forec Friday, March 19, 2021 5:07:00 PM E-Poll Requst - Land Acquisition for Housing-173855 - Updated - Final.pdf TD comment beyond a vote A.pdf ES comment beyond a vote.pdf TD comment beyond a vote B.pdf LL comment beyond a vote.pdf 03-19-21-A EDDCD Fund for Buy Back of Dream Homes Under Existing Mortgages, Right of First Refusal Bay Bank Mortgages and Foreclosures.pdf E-POLL RESULTS The e-poll to adopt the resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans and Foreclosures, has carried. As of the deadline, below are the results: Support: Daniel Guzman King, David P. Jordan, Lisa Liggins, Kirby Metoxen, Brandon Stevens, Jennifer Webster Oppose: Tina Danforth Abstain: Marie Summers Per section 5.2.c. of the OBC SOP “Conducting Electronic Voting (E-polls)”, attached are copies of any comment by an OBC member made beyond a vote. The adopted resolution has been attached as well. Thank you. Brooke Doxtator BCC Supervisor Business Committee Support Office (BCSO) office 920.869.4452 fax 920.869.4040 From: TribalSecretary Sent: Thursday, March 18, 2021 1:35 PM To: Brandon L. Yellowbird-Stevens ; Cristina S. Danforth ; Daniel P. Guzman ; David P. Jordan ; Ethel M. Summers ; Jennifer A. Webster ; Kirby W. Metoxen ; Lisa A. Liggins ; Tehassi Tasi Hill Cc: TribalSecretary ; Danelle A. Wilson ; Rhiannon R. Metoxen ; Kristal E. Hill ; Chad A. Wilson Subject: E-POLL REQUEST: Adopt resolution entitled Approval of Use of Economic Development, Public Packet 112 of 135 Diversification and Community Development Fund for Buy Back of Dream Homes Under Existing Mortgage Language, Right of First Refusal in Bay Bank Mortgage Loans and Foreclosu E-POLL REQUEST Summary: The resolution approves an allocation of one million dollars ($1,000,000) from the Economic Development, Diversification and Community Development Fund for the purposes of supporting the housing resources by having funding available to meet buying back Dream Homes under mortgage language, exercising the right of first refusal in Bay Bank mortgages, terminating leases and reacquiring homes, and exercising foreclosure rights. Justification for E-Poll: There is current and existing circumstances that need to be addre [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Add6bdffa073beb88. Public record. Not legal advice.