# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Acde5beb87e135b4e ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 648 Oneida Business Committee Executive Session 8:30 a.m. Tuesday, May 22, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, May 23, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING III. ADOPT THE AGENDA IV. OATHS OF OFFICE (No Requested Action) V. MINUTES A. Approve May 4, 2018, special meeting minutes Sponsor: Lisa Summers, Secretary B. Approve May 9, 2018, regular meeting minutes Sponsor: Lisa Summers, Secretary VI. RESOLUTIONS A. Adopt resolution entitled Adoption of the Community Development Planning Committee Charter Sponsor: Ernie Stevens III, Councilman VII. STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE Chair: Ernie Stevens III, Councilman 1. Accept April 5, 2018, Community Development Planning Committee meeting minutes 2. Set aside $50,000 per year FY-2019 through FY-2023 – 200 Year Celebration Oneida Business Committee Regular Meeting Agenda Page 1 of 7 May 23, 2018 Public Packet 2 of 648 B. FINANCE COMMITTEE Chair: Trish King, Treasurer 1. Approve May 14, 2018, Finance Committee meeting minutes C. LEGISLATIVE OPERATING COMMITTEE Chair: David P. Jordan, Councilman 1. Accept May 2, 2018, Legislative Operating Committee meeting minutes 2. Approve Personnel Selection Committee by-laws D. QUALITY OF LIFE COMMITTEE Chair: Brandon Stevens, Vice-Chairman 1. Accept April 12, 2018, Quality of Life meeting minutes VIII. APPOINTMENTS A. Appoint Debra Danforth to Oneida Trust Enrollment Committee for remainder of term ending August 26, 2018 Sponsor: Kirby Metoxen, Councilman B. Appoint two (2) applicants to Anna John Resident Centered Care Community Board for term ending July 31, 2019 Sponsor: Tehassi Hill, Chairman C. Appoint four (4) applicants to Oneida Environmental Resource Board – two (2) for term ending September 30, 2019 and two (2) for terms ending September 30, 2021 Sponsor: Tehassi Hill, Chairman D. Appoint one (1) applicant to Oneida Pow-wow Committee Sponsor: Tehassi Hill, Chairman IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS (No Requested Action) XI. NEW BUSINESS A. Approve four (4) actions re GTC Legal Resource Center – Staffing and Attorney Sponsor: Wesley Martin Jr., Advocate/GTC Legal Resource Center; Tsyoslake House JD., Advocate/GTC Legal Resource Center B. Review request regarding FY-2019 Trade Back for Cash Sponsor: Geraldine Danforth, Area Manager/Human Resources Department C. Approve wage/compensation guidelines for FY-2019 – FY-2022 budget development Sponsor: Trish King, Treasurer Oneida Business Committee Regular Meeting Agenda Page 2 of 7 May 23, 2018 Public Packet XII. 3 of 648 TRAVEL A. TRAVEL REPORTS 1. Approved travel report – Councilman Daniel Guzman King – 1st Annual Anishinaabe Hemp Conference – Callaway, MN – February 28-March 2, 2018 2. Approve travel report – Councilman Daniel Guzman King – 1st Annual Hemp Expo – Milwaukee, WI – March 9-10, 2018 3. Approve travel report – Councilman Daniel Guzman King – U.S.E.P.A. Region 5 Tribal Operations Committee Meeting – New Buffalo, MI – April 24-26, 2018 4. Approve travel report – Councilman David P. Jordan – 36th NAFOA Annual Conference – New Orleans, LA – April 22-25, 2018 5. Approve travel report – Councilman Daniel Guzman King – 2018 Tribal Environmental Program Management Conference – Chicago, IL – March 19-22, 2018 B. TRAVEL REQUESTS 1. Approve travel request – Councilman Daniel Guzman King – Oneida Language Conference – Oneidatown, ON, Canada – June 3-6, 2018 2. Approve use of OBC Special Projects funds – Three (3) Language Department staff – Oneida Language Conference – Southwold, ON, Canada – June 3-6, 2018 3. Approve use of OBC Special Projects funds and approve travel request in accordance with § 219.16-1 Oneida Travel and Expense Policy – Ten (10) Individuals – Oneida Language Conference – Southwold, ON, Canada – June 3-6, 2018 4. Approve travel request in accordance with § 219.16-1 Oneida Travel and Expense Policy – Five (5) Compliance Department staff – Forest County Potawatomi Gaming Commission Conference – Milwaukee, WI – June 11-12, 2018 XIII. OPERATIONAL REPORTS (No Requested Action) XIV. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to https://goo.gl/uLp2jE) A. Petitioner Gladys Dallas – $5,000 Per Capita payment 1. Accept 45-day status update Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 3 of 7 May 23, 2018 Public Packet 4 of 648 B. Petitioner Yvonne Metivier – FY-2019 Wage Increase 1. Accept legislative analysis Sponsor: David P. Jordan, Councilman C. Approve 2018 Semi-annual report materials Sponsor: Lisa Summers, Secretary D. Schedule 2nd reconvened March 19, 2018, special GTC meeting and approve notice Sponsor: Lisa Summers, Secretary E. Approve four (4) actions re Petitioner Gina Powless – Oneida Personnel Commission Dissolution Sponsor: Lisa Summers, Secretary F. Schedule special GTC meeting on Monday, September 24, 2018 Sponsor: Trish King, Treasurer XV. EXECUTIVE SESSION (Scheduled times are subject to change) A. REPORTS 1. Accept Bay Bancorporation, Inc. FY-2018 2nd quarter executive report – Jeff Bowman, President/Bay Bank (8:30 a.m.) 2. Accept Oneida ESC Group, LLC FY-2018 2nd quarter executive report – Jacquelyn Zalim, Chair/OESC Board of Managers (9:00 a.m.) 3. Defer Oneida Seven Generation Corporation FY-2018 2nd quarter executive report – Pete King III, Agent/OSGC (9:30 a.m.) 4. Accept Oneida Airport Hotel Corporation FY-2018 2nd quarter executive report – Robert Barton, President/OAHC (10:15 a.m.) 5. Accept Oneida Golf Enterprise Corporation FY-2018 2nd quarter executive report – Josh Doxtator, Chief Operational Officer/OGEC (10:45 a.m.) 6. Accept Gaming General Manager report – Louise Cornelius, General Manager/Gaming (4:00 p.m.) 7. Accept Intergovernmental Affairs and Communications May 2018 report – Nate King, Director/Legislative Affairs 8. Accept Chief Counsel report – Jo Anne House, Chief Counsel Oneida Business Committee Regular Meeting Agenda Page 4 of 7 May 23, 2018 Public Packet 5 of 648 B. STANDING ITEMS 1. LAND CLAIMS STRATEGY a) Accept action plan update regarding original records Sponsor: Lisa Summers, Secretary EXCERPT FROM MAY 9, 2018: (1) Motion by David P. Jordan to accept the verbal update as information, seconded by Jennifer Webster. Motion carried unanimously. (2) Motion by Trish King to defer action plan regarding original records to May 23, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the action plan regarding original records to the May 9, 2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. EXCERPT FROM MARCH 14, 2018: Motion by Jennifer Webster to accept the Land Claims update and the recommendations #1 through #5 included in the update noting that discussion and consideration of item #1.a. be included in the action plan, seconded by Trish King. Motion carried unanimously. 2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF ASSOCIATION a) Accept Thornberry Creek LPGA Classic May 2018 report (2:00 p.m.) Liaison: Trish King, Treasurer Submitted by: Josh Doxtator, Chief Operational Officer/OGEC 3. LAND MORTGAGE FUNDS (No Requested Action) C. AUDIT COMMITTEE Chair: David P. Jordan, Councilman 1. Accept Audit Committee FY-2018 2nd quarter report (11:15 a.m.) 2. Accept March 15, 2018, Audit Committee meeting minutes 3. Accept final Higher Education Department performance assurance audit and lift confidentiality requirement 4. Accept final Human Resource Department performance assurance audit and lift confidentiality requirement 5. Accept final Oneida Elder Services performance assurance audit and lift confidentiality requirement 6. Accept final Oneida Election Board performance assurance audit and lift confidentiality requirement 7. Accept Three Card Poker rules of play compliance audit and lift confidentiality requirement D. TABLED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Agenda Page 5 of 7 May 23, 2018 Public Packet 6 of 648 E. UNFINISHED BUSINESS (No Requested Action) 1. Review Going Long Investor Deck and additional due diligence (3:00 p.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development EXCERPT FROM MAY 9, 2018: Motion by Jennifer Webster to direct the Community and Economic Development Division Director to complete additional due diligence and bring a recommendation to the May 23, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously. 2. Defer closeout report regarding complaint 2017-DR11-02 Sponsor: Brandon Stevens, Vice-Chairman; Jennifer Webster, Councilwoman EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the close-out report regarding complaint # 2017-DR11-01 to the May 23, 2018, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried unanimously. EXCERPT FROM MARCH 14, 2018: Motion by Kirby Metoxen to defer the close-out report regarding complaint # 2017-DR11-01 until the April 25, 2018, regular Oneida Business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM DECEMBER 27, 2017: Motion by Kirby Metoxen to defer the follow-up or close-out report regarding Complaint # 2017-DR11-01 for thirty (30) days, seconded by Ernie Stevens III. Motion carried unanimously. EXCERPT FROM NOVEMBER 30, 2017: Motion by Lisa Summers to defer the follow-up regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Jennifer Webster. Motion carried unanimously. EXCERPT FROM SEPTEMBER 13, 2017: Motion by Lisa Summers to defer the follow-up regarding complaint # 2017-DR11-01 for thirty (30) days, seconded by Trish King. Motion carried unanimously. EXCERPT FROM AUGUST 9, 2017: Motion by David Jordan to assign OBC members Brandon Stevens and Jennifer Webster for follow-up; and for this item to brought to the September 13, 2017, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. EXCERPT FROM JULY 27, 2017: (Reconvened from July 26, 2017) Motion by Jennifer Webster to direct Vice-Chairwoman Melinda J. Danforth to complete the follow-up on behalf of the OBC Officers; and to direct that the report from Comprehensive Health be due at the August 9, 2017, regular Business Committee meeting, seconded by David Jordan. Motion carried unanimously. EXCERPT FROM JULY 12, 2017: Motion by Motion by Jennifer Webster to defer this item to the Oneida Business Committee Officers for follow up with the Comprehensive Health Operations Division Director; and for a report to be brought back to the July 26, 2017, regular Business Committee meeting, seconded by Fawn Billie. Motion carried unanimously. 3. Accept 45-day update regarding complaint 2018-DR09-01 Sponsor: Tehassi Hill, Chairman; Trish King, Treasurer; Kirby Metoxen, Councilman EXCERPT FROM MARCH 28, 2018: Motion by David P. Jordan to assign to Chairman Tehassi Hill, Treasurer Trish King, and Councilman Kirby Metoxen to investigate complaint # 2018-DR09-01, seconded by Jennifer Webster. Motion carried with one abstention. EXCERPT FROM MARCH 14, 2018: (1) Motion by David P. Jordan to defer complaint # 2018-DR09-01 to the March [28], 2018, Oneida Business Committee meeting, seconded by Ernie Stevens III. Motion carried unanimously. (2) Motion by Jennifer Webster to direct Finance to come back to the March 28, 2018, Oneida Business Committee meeting with a report on the “Land Mortgage” funds to include the current authorities and a recommended remedy, seconded by Kirby Metoxen. Motion carried unanimously. Oneida Business Committee Regular Meeting Agenda Page 6 of 7 May 23, 2018 Public Packet 7 of 648 F. NEW BUSINESS 1. Approve limited waiver of sovereign immunity – Baker Tilly Virchow Krause, LLP engagement letter – file # 2018-0546 Sponsor: Larry Barton, Chief Financial Officer 2. Review complaint # 2018-DR11-02 (1:30 p.m.) Sponsor: Lisa Summers, Secretary 3. Approve OBC SOP entitled Standards for Restricting Access for an Employee on Leave or Separation of Employment Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers, Secretary; and Trish King, Treasurer 4. Review Husch Blackwell LLP presentation regarding Oneida Seven Generations Corporation Sponsor: Lisa Summers, Secretary 5. Approve two (2) requests regarding doctoral dissertation – Diane House, Ph.D. Candidate – “Knowledge-Transfer and Transformative Learning in the Lifecycle of Tribal Strategic Alliances: A Multiple Case Study” Sponsor: Ernie Stevens III, Councilman 6. Review applications for two (2) vacancies – Anna John Resident Centered Care Community Board Sponsor: Tehassi Hill, Chairman 7. Review applications for four (4) vacancies – Oneida Environmental Resource Board Sponsor: Tehassi Hill, Chairman 8. Review applications for one (1) vacancy – Oneida Pow-wow Committee Sponsor: Tehassi Hill, Chairman 9. Approve staff attorney contract Sponsor: Jo Anne House, Chief Counsel rd 10. Accept FY-2018 3 quarter Long-term Incentive Matrix – OBC Direct Reports Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers, Secretary; and Trish King, Treasurer XVI. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, May 18, 2018, pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: https://oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda Page 7 of 7 May 23, 2018 Public Packet 8 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve May 4 2018, special Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 5/4/18 special BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 9 of 648 DRAFT Oneida Business Committee Special Meeting 10:00 a.m., Friday, May 4, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes SPECIAL MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Councilmembers: David P. Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Councilmembers: Daniel Guzman King, Ernie Stevens III; Arrived at: n/a Others present: Jo Anne House, Lisa Liggins, Larry Barton, Cathy Bachhuber, Bonnie Pigman; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 10:04 a.m. For the record: Councilman Daniel Guzman King is on approved travel to the Region 5 HHS Tribal Consolation in Hinkley, MN. Councilman Ernie Stevens III is on a personal day. II. OPENING by Chairman Tehassi Hill III. ADOPT THE AGENDA (00:03:38) Motion by Lisa Summers to adopt the agenda, seconded by Brandon Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Ernie Stevens III Oneida Business Committee Special Meeting Minutes Page 1 of 2 May 4, 2018 Public Packet 10 of 648 DRAFT IV. GENERAL TRIBAL COUNCIL A. Approve June 18, 2018, special GTC meeting materials (00:03:56) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to accept the legal analysis regarding the Treatment Clinic petition, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Ernie Stevens III Motion by Lisa Summers to accept the financial analysis regarding the Treatment Clinic petition, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Ernie Stevens III Motion by Jennifer Webster to approve the June 18, 2018, special GTC meeting materials with the noted changes [Page 12, under “3.” line 6: correct “to Constitution” to “the Constitution” ; include the Sustain Oneida Initial Memorandum before Page 15], seconded by Lisa Summers. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Ernie Stevens III V. ADJOURN (00:11:07) Motion by David Jordan to adjourn at 10:15 a.m., seconded by Kirby Metoxen. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Ernie Stevens III Oneida Business Committee Special Meeting Minutes Page 2 of 2 May 4, 2018 Public Packet 11 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve May 9 2018, regular Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 5/9/18 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 12 of 648 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, May 8, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, May 9, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Treasurer Trish King, Council members: David P. Jordan, Ernie Stevens III, Jennifer Webster; Not Present: n/a Arrived at: Chairman Tehassi Hill at 1:30 p.m., Council members: Daniel Guzman King at 8:33 a.m., Kirby Metoxen at 11:20 a.m.; Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Jessica Wallenfang, Jacque Boyle, Larry Barton, Pat Pelky, Dana McLester, Geraldine Danforth, Michele Doxtator, Josh Doxtator, Troy Parr; REGULAR MEETING Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members: David P. Jordan, Ernie Stevens III, Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens; Arrived at: Council members: Daniel Guzman King and Kirby Metoxen at 1:31 p.m.; Others present: Jo Anne House, Larry Barton, Lisa Liggins, Jeff House, Matt Kunstmann, Wilbert Rentmeester, Jackie Zalim, John Breuninger, Clorissa Santiago, Robert Collins, Kris Hill, Nicole Rommel, Shannon Metoxen, Christopher Johnson, C.L. Metoxen, Bonnie Pigman, Nancy Barton, Mike Debraska (via Polycom), Jessica Wallenfang, Jen Falck, Rhiannon Metoxen, Rosa Laster, Jeff Mears, Brickman House, Dana McLester, Geraldine Danforth, Josh Cottrell, Nic Reynolds, Matt J. Denny, Michele Doxtator; I. CALL TO ORDER AND ROLL CALL by Chairman Tehassi Hill at 8:31 a.m. For the record: Oneida Business Committee Vice-Chairman Brandon Stevens is on approved travel to provide testimony at the US House of Representatives Committee on Appropriations hearing on Interior, Environment, and Related Agencies in Washington D.C. Councilman Daniel Guzman King is at a WI Department of Health Services Tribal Consultation this morning. Councilman Kirby Metoxen is at a Native American Tourism of Wisconsin Board meeting this morning. Regular Meeting Minutes Page 1 of 11 May 9, 2018 Public Packet 13 of 648 DRAFT II. OPENING by Chairman Tehassi Hill A. Presentation of $2,000,000 distribution to the Oneida Nation by Oneida ESC Group, LLC Sponsor: Lisa Summers, Secretary, and Ernie Stevens III, Councilman Oneida ESC Group, LLC (OESC) and Oneida Engineering Solutions (OES) representatives Jeff House, OESC President/CEO; Wilbert Rentmeester, OESC Vice-President of Quality Control and Risk Management; Matt Kunstman, OES General Manager; Jackie Zalim, Chairwoman/OESC Board of Managers; and John Breuninger, Member/OESC Board of Managers; present a check for distribution of profits in the amount of $2,000,000 to the Oneida Nation. III. ADOPT THE AGENDA (00:09:48) Motion by Lisa Summers to adopt the agenda, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens IV. OATHS OF OFFICE administered by Secretary Summers (00:10:06) A. Oneida Nation School Board – Shannon Metoxen Secretary Lisa Summers departs at 8:43 a.m. V. MINUTES A. Approve corrected April 11, 2018, regular meeting minutes (00:12:02) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the corrected April 11, 2018, regular meeting minutes, seconded by Ernie Stevens III. Motion carried with one abstention: Ayes: Trish King, Ernie Stevens III, Jennifer Webster Abstained: David P. Jordan Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers B. Approve April 25, 2018, regular meeting minutes (00:12:31) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the April 25, 2018, regular meeting minutes, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 2 of 11 May 9, 2018 Public Packet 14 of 648 DRAFT VI. RESOLUTIONS A. Adopt resolution entitled Real Property Law Amendments (00:12:51) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to adopt resolution 05-09-18-A Real Property Law Amendments, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers VII. STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE (No Requested Action) B. FINANCE COMMITTEE Chair: Trish King, Treasurer 1. Approve April 30, 2018, Finance Committee meeting minutes (00:16:33) Motion by Jennifer Webster to approve the April 30, 2018, Finance Committee meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers C. LEGISLATIVE OPERATING COMMITTEE Chair: David P. Jordan, Councilman 1. Accept April 18, 2018, Legislative Operating Committee meeting minutes (00:17:04) Motion by David P. Jordan to accept the April 18, 2018, Legislative Operating Committee meeting minutes, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 2. Adopt Leasing law emergency rule # 1 – Residential Leasing (00:18:14) Motion by David P. Jordan to adopt the Leasing law emergency rule # 1 – Residential Leasing, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers D. QUALITY OF LIFE COMMITTEE (No Requested Action) VIII. APPOINTMENTS A. Appoint three (3) applicants to Southeastern Oneida Tribal Services Advisory Board (00:21:10) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to accept the recommendation from the Chairman and appoint Michael Coleman, Arthur Elm III, and Tracie Sparks to the Southeastern Oneida Tribal Services Advisory Board, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 3 of 11 May 9, 2018 Public Packet 15 of 648 DRAFT IX. TABLED BUSINESS (No Requested Action) X. UNFINISHED BUSINESS (No Requested Action) XI. NEW BUSINESS A. Approve Capital Improvement Process (CIP) concept paper – Cultural Heritage Site Restrooms – CIP # 16-001 (00:22:17) Sponsor: Troy Parr, Division Director/Community and Economic Development Motion by Jennifer Webster to approve the Capital Improvement Process (CIP) concept paper – Cultural Heritage Site Restrooms – CIP # 16-001, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers XII. TRAVEL A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Approve travel request – Councilman Kirby Metoxen – 2018 Native American Tourism of Wisconsin (NATOW) Conference – Hayward, WI – June 10-13, 2018 (00:38:09) Motion by Jennifer Webster to approve the travel request for Councilman Kirby Metoxen to attend the 2018 Native American Tourism of Wisconsin (NATOW) Conference – Hayward, WI – June 10-13, 2018, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 2. Approve travel request in accordance with § 219.16-1 Oneida Travel and Expense Policy – Four (4) Individuals from each area: Comprehensive Housing Division; Environmental, Health, Safety & Land Division; Oneida Land Commission – 2018 Partners in Action Conference – Milwaukee, WI – July 17-19, 2018 (00:39:24) Motion by Jennifer Webster to approve the travel request in accordance with § 219.16-1 of the Oneida Travel and Expense Policy for four (4) individuals from each area [Comprehensive Housing Division; Environmental, Health, Safety & Land Division; Oneida Land Commission] to attend the 2018 Partners in Action Conference – Milwaukee, WI – July 17-19, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers (01:30:00) Motion by Ernie Stevens III to recess at 10:13 a.m. and to reconvene at 1:30 p.m., seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 4 of 11 May 9, 2018 Public Packet 16 of 648 DRAFT Called to order by Chairman Tehassi Hill at 1:31 p.m. Roll call for the record: Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; XIII. OPERATIONAL REPORTS A. Accept Public Works Division FY-2018 2nd quarter report (01:30:56) Sponsor: Jacque Boyle, Division Director/Public Works EXCERPT FROM APRIL 25, 2018: Motion by Brandon Stevens to defer the Public Works Division FY-2018 2nd quarter report to the May 9, 2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. Motion by Jennifer Webster to accept the Public Works Division FY-2018 2nd quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens Secretary Lisa Summers departs at 2:13 p.m. B. Accept Environmental, Health, Safety & Land Division FY-2018 2nd quarter report (01:55:15) Sponsor: Pat Pelky, Division Director/ Environmental, Health, Safety & Land Motion by Lisa Summers to accept the Environmental, Health, Safety & Land Division FY-2018 2nd quarter report, seconded by Trish King. Motion carried unanimously1: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Brandon Stevens, Lisa Summers Secretary Lisa Summers returns at 2:16 p.m. Councilman Kirby Metoxen departs at 2:23 p.m. C. Accept Comprehensive Housing Division FY-2018 2nd quarter report (02:15:18) Sponsor: Dana McLester, Division Director/Comprehensive Housing Motion by David P. Jordan to accept the Comprehensive Housing Division FY-2018 2nd quarter report, seconded by Lisa Summers. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen, Brandon Stevens Councilman Ernie Stevens III departs at 2:28 p.m. Motion by Lisa Summers to recess at 2:29 p.m. and to reconvene at 2:45 p.m., seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen, Brandon Stevens, Ernie Stevens III 1 The motion made by Secretary Lisa Summers was voted while she was not present. Oneida Business Committee Regular Meeting Minutes Page 5 of 11 May 9, 2018 Public Packet 17 of 648 DRAFT Called to order by Chairman Tehassi Hill at 2:43 p.m. Roll call for the record: Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; D. Accept Human Resources Department FY-2018 2nd quarter report (02:27:35) Sponsor: Geraldine Danforth, Area Manager/Human Resources Department Motion by Lisa Summers to extend the time limitation for Nancy Barton an additional three (3) minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens Motion by Lisa Summers to accept the Human Resources Department FY-2018 2nd quarter report noting a corrected report will be submitted for the record, seconded by David P. Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens E. Accept Retail Enterprise FY-2018 2nd quarter report (03:01:00) Sponsor: Michele Doxtator, Area Manager/Retail Profits Motion by Lisa Summers to accept the Retail Enterprise FY-2018 2nd quarter report noting a corrected report will be submitted for the record, seconded by David P. Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens XIV. GENERAL TRIBAL COUNCIL A. Petitioner Frank Vandehei – E-polls 1. Accept financial analysis (00:43:58) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to accept the financial analysis, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 11 May 9, 2018 Public Packet 18 of 648 DRAFT B. Schedule Yvonne Metivier petition regarding FY-2019 Wage Increase (00:49:43) Sponsor: Lisa Summers, Secretary Motion by Trish King to add the Yvonne Metivier petition regarding FY-2019 Wage Increase to the July 10, 2018, semi-annual General Tribal Council meeting agenda, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers For the record: Councilman David Jordan stated the reason why [the petition is added to the semi-annual meeting agenda] is because of the 120-day deadline and that the LPGA [event] would be going on the other two days [available at the Radisson]. Motion by David P. Jordan to schedule a special Business Committee no later than June 4, 2018, for the purpose of approving the 2018 semi-annual General Tribal Council meeting materials and that the legislative, legal and financial analyses are to be turned in the day prior to the special Business Committee meeting, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers C. Schedule Gladys Dallas petition regarding $5,000 Per Capita payment (01:07:05) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to schedule a special General Tribal Council meeting on July 30, 2018, at 6:00 p.m. for General Tribal Council to consider the Gladys Dallas petition regarding a $5,000 Per Capita payment, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers D. Schedule Frank Vandehei petition regarding E-polls (01:10:35) Sponsor: Lisa Summers, Secretary Motion by Trish King to add the Frank Vandehei petition regarding E-polls to the July 30, 2018, special General Tribal Council meeting agenda, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers E. Reschedule December 9, 2018, special GTC meeting regarding FY-2019 – FY-2021 Budget to December 10, 2018 (01:14:18) Sponsor: Trish King, Treasurer Motion by Trish King to reschedule the December 9, 2018, special GTC meeting regarding FY-2019 – FY-2021 Budget to December 10, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 7 of 11 May 9, 2018 Public Packet 19 of 648 DRAFT F. Approve Meeting Minutes portion of 2018 semi-annual General Tribal Council meeting materials (01:18:59); (02:24:02) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to defer this item to be addressed after the Operational Reports on this agenda, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Motion by David P. Jordan to approve the January 16, 2018, special General Tribal Council meeting 2 minutes and the January 28, 2018, annual General Tribal Council meeting minutes , seconded by Jennifer Webster. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen, Brandon Stevens XV. EXECUTIVE SESSION The Oneida Business Committee, by consensus, took a ten (10) minute recess at 9:55 a.m. Called to order by Chairman Tehassi Hill at 10:06 a.m. Roll call for the record: Present: Chairman Tehassi Hill, Treasurer Trish King, Council members: David P. Jordan, Ernie Stevens III, Jennifer Webster; A. REPORTS 1. Accept Public Works Division FY-2018 2nd quarter executive report – Jacque Boyle, Division Director/Public Works (01:24:04) EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the Public Works Division FY-2018 2nd quarter executive report to May 9, 2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. Motion by Trish King to accept the Public Works Division FY-2018 2nd quarter executive report, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Motion by Trish King to approve the May 1, 2018, Public Works Division Reorganization proposal and accompanying organizational charts, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 2. Accept Environmental, Health, Safety & Land Division FY-2018 2nd quarter executive report – Pat Pelky, Division Director/ Environmental, Health, Safety & Land (01:24:59) Motion by David P. Jordan to accept the Environmental, Health, Safety and Land Division FY-2018 2nd quarter executive report, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 2 The approval provided by the Business Committee is for the request to send the minutes to Oneida Printing, not for the approval of the minutes themselves. Oneida Business Committee Regular Meeting Minutes Page 8 of 11 May 9, 2018 Public Packet 20 of 648 DRAFT 3. Accept Comprehensive Housing Division FY-2018 2nd quarter executive report – Dana McLester, Division Director/Comprehensive Housing (01:25:15) Motion by Jennifer Webster to accept the Comprehensive Housing Division FY-2018 2nd quarter executive report, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 4. Accept Human Resources Department FY-2018 2nd quarter executive report – Geraldine Danforth, Area Manager/Human Resources Department (01:25:34) Motion by Jennifer Webster to accept the Human Resources Department FY-2018 2nd quarter executive report, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 5. Accept Retail Enterprise FY-2018 2nd quarter executive report – Michele Doxtator, Area Manager/Retail Profits (01:25:49) Motion by David P. Jordan to accept the Retail Enterprise FY-2018 2nd quarter executive report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 6. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:26:06) Motion by Trish King to accept the two (2) Chief Counsel reports dated May 7, 2018 and May 8, 2018, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers B. STANDING ITEMS 1. LAND CLAIMS STRATEGY a) Defer action plan regarding original records to May 23, 2018, regular Business Committee meeting (01:26:33) Sponsor: Lisa Summers, Secretary EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to defer the action plan regarding original records to the May 9, 2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. EXCERPT FROM MARCH 14, 2018: Motion by Jennifer Webster to accept the Land Claims update and the recommendations #1 through #5 included in the update noting that discussion and consideration of item #1.a. be included in the action plan, seconded by Trish King. Motion carried unanimously. Motion by David P. Jordan to accept the verbal update as information, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Motion by Trish King to defer action plan regarding original records to May 23, 2018, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 9 of 11 May 9, 2018 Public Packet 21 of 648 DRAFT 2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF ASSOCIATION a) Accept Thornberry Creek LPGA Classic April 2018 report (01:27:10); (03:27:40) Liaison: Trish King, Treasurer Submitted by: Josh Doxtator, Chief Operational Officer/Oneida Golf Enterprise Corporation EXCERPT FROM APRIL 25, 2018: Motion by Kirby Metoxen to defer the Thornberry Creek LPGA Classic April 2018 report to the May 9, 2018, regular Business Committee meeting, seconded by Trish King. Motion carried unanimously. Motion by Trish King to accept the Thornberry Creek LPGA Classic April 2018 report, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Motion by Lisa Summers to go into executive session at 3:43 p.m., seconded by Kirby Metoxen. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens Motion by David P. Jordan to come out of executive session at 4:24 p.m., seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens 3. LAND MORTGAGE FUNDS (No Requested Action) C. AUDIT COMMITTEE (No Requested Action) D. TABLED BUSINESS (No Requested Action) E. UNFINISHED BUSINESS (No Requested Action) F. NEW BUSINESS 1. Review applications for three (3) vacancies – Southeastern Oneida Tribal Services Advisory Board (01:27:40) Sponsor: Tehassi Hill, Chairman Motion by Jennifer Webster to accept the discussion regarding the applications for three (3) vacancies on the Southeastern Oneida Tribal Services Advisory Board, as information, seconded by Trish King. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 11 May 9, 2018 Public Packet 22 of 648 DRAFT 2. Review Going Long Investor Deck and determine next steps (01:28:02) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Jennifer Webster to direct the Community and Economic Development Division Director to complete additional due diligence and bring a recommendation to the May 23, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 3. Assign team for tasks related to Strategic Workforce Plan and Triennial Strategic Plan (01:28:29) Sponsor: Trish King, Treasurer Motion by David P. Jordan to defer the discussion related to Strategic Workforce Plan tasks and Triennial Strategic Plan tasks to the May 15, 2018, Business Committee Work Session, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers 4. Accept DR10 resignation and review OBC Officer recommendation (01:29:01) Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers, Secretary; and Trish King, Treasurer Motion by David P. Jordan to accept the resignation of DR10, seconded by Jennifer Webster. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers Motion by Trish King to assign Chairman Tehassi Hill, Vice‐Chairman Brandon Stevens, Secretary Lisa Summers, and Councilwoman Jennifer Webster to a sub‐committee authorized to complete the necessary Human Resource functions in order to fill the vacancy, seconded by Ernie Stevens. Motion carried unanimously: Ayes: David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Daniel Guzman King, Kirby Metoxen, Brandon Stevens, Lisa Summers XVI. ADJOURN (03:28:23) Motion by Ernie Stevens III to adjourn at 4:24 p.m., seconded by David P. Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens Oneida Business Committee Regular Meeting Minutes Page 11 of 11 May 9, 2018 Public Packet 23 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 05 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: "EPQUSFTPMVUJPOFOUJUMFE"EPQUJPOPG the Community Development Planning Committee Charter. 3. Supporting Materials Report Resolution Contract Other: 1. CDPC Charter 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 24 of 648 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: ---On February 25, 2009, the BC approved the re-initiating of the Business Committee Planning meeting and calling it the Community [Development] Planning Committee: Motion by Patty Hoeft to approve re-initiating the Business Committee Planning meeting that will now become the Community Planning Committee starting on the first Thursday of every month, starting March 5, 2009 and that five Business Committee members be appointed today to serve on this Committee and that the draft standard procedures for the Committee that are presented, be adopted, seconded by Ed Delgado. Motion carried unanimously. Motion by Melinda J. Danforth to appoint Patty Hoeft, Ed Delgado, Kathy Hughes, Brandon Stevens, and Ron "Tehassi" Hill Jr. to the Community Planning Committee with the remaining Business Committee members serve as ad hoc, seconded by Trish King. Motion carried unanimously. ---A change in quorum from 5 BC members to 3 was approved on November 9, 2011: Motion by Vince DelaRosa to approve the request, seconded by Paul Ninham. Motion carried with two abstentions. ---On March 8, 2008 the CDPC approved a charter which incorporates the previously approved standard procedures and updates with current processes into one document: Motion Brandon Stevens to adopt the CDPC Charter with the noted changes in the meeting section and forward to the OBC, seconded by Daniel Guzman-King. Motion carried unanimously. ---Requested action: "EPQUSFTPMVUJPOFOUJUMFE"EPQUJPOPGUIF$PNNVOJUZ%FWFMPQNFOU1MBOOJOH$PNNJUUFF$IBSUFS 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 25 of 648 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Oneida, WI 54155 BC Resolution # __________________ Adoption of the Community Development Planning Committee Charter WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee believes that the creation of Standing Committees with designated subject matter authority and responsibilities will aid in better understanding and be more responsive to membership and organizational needs and demands; and WHEREAS, the Oneida Business Committee believes that the complexities of issues facing the Tribe from both internal and external factors requires a deeper understanding of those issues which can be obtained through the development of Standing Committees; and WHEREAS, the Oneida Business Committee believes that members elected to the Oneida Business Committee bring a wealth of information and experience that can be better utilized through the focus of Standing Committees; and WHEREAS, a standing committee of the Oneida Business Committee is not subject to the Comprehensive Policy Governing Boards, Committees and Commissions; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee, consistent with its delegated authority under the Constitution and laws of the Oneida Nation does hereby create the Community Development Planning Committee and adopts its Charter which identifies the members, and sets for the powers, and responsibilities of the Community Development Planning Committee. Public Packet 26 of 648 Community Development Planning Committee CDPC CDPC CHARTER The Community Development Planning Committee (CDPC), a standing committee reporting to the Oneida Business Committee, was established by the Oneida Business Committee on February 25, 2009i. Committee Purpose The purpose of the CDPC is to improve the Oneida Nation community and operations by providing strategic planning support and oversight by ensuring coordination on matters involving plans for community development, economic development, housing, land use, and sustainability. Members The CDPC will consist of a minimum of five (5) members from the Oneida Business Committee. 1. CDPC members will be selected during the liaison process at the beginning of a new term of the Oneida Business Committee. 2. Any of the Oneida Business Committee members not serving as a regular member may serve as an ad hoc member to establish a quorum. 3. Ad hoc members may participate in any CDPC meeting as a regular member and will have voting rights. 4. A Chair and Vice-Chair will be selected at the first CDPC meeting held after the new term of office begins for the Oneida Business Committee. General Responsibilities 1. Ensure projects and initiatives are prioritized and aligned with the Triennial Strategic Planii. 2. Act as a communication conduit to inform and educate the OBC on prioritized projects, including supporting recommended actions to the OBC for consideration, as needed. 1|Page Public Packet 27 of 648 3. Recommend and coordinate reviews and consultations of the Legislative Operating Committee, Quality of Life, Finance Committee, Land Commission, and any other boards, committees and commissions, as needed. 4. Request reports and updates, as needed, to ensure projects and initiatives are thoroughly reviewed and completed in accordance to requested timelines. 5. Assist in supporting recommendations for the annual fiscal year budget process. Specific Responsibilities 1. Oversight of Community Development a. Ensure coordination and collaboration of business units, boards, committees, and commissions, on matters involving the public works, utilities, transportation, roads, facilities management, utilities, housing, environment, and economic development as it relates to community development. b. Review and evaluate all community development efforts, including making recommendations to the OBC as needed. c. Review long-range and short-range planning of Tribal-related capital improvement projects and provide strategic planning support. d. Ensure capital improvement project plans are consistent with the Triennial Strategic Planiii. e. Work jointly with the Community & Economic Development Division to create and recommend a Capital Improvement Plan for Enterprises and Government Services, as needed. 2. Oversight of Economic Development a. Ensure coordination of business units, boards, committees, and commissions, on matters involving economic development and business ventures. b. Develop a standard operating procedure for receiving and processing business venture requests for vetting prior to forwarding to the OBC as appropriate. c. Review and make recommendations regarding economic and sustainability related strategies and initiatives. 2|Page Public Packet 28 of 648 Meetings 1. Regular monthly meetings will normally be held on the 1st Thursday of each month. 2. Special meetings may be called as needed and shall be noticed in accordance with the Open Records and Open Meetings Law. 3. A quorum of three membersiv is required to take official actions. 4. Work sessions may be scheduled as needed by request. i 2/25/2009 BC Meeting: Motion by Patty Hoeft to approve re-initiating the Business Committee Planning meeting that will now become the Community Planning Committee starting on the first Thursday of every month, starting March 5, 2009 and that five Business Committee members be appointed today to serve on this Committee and that the draft standard procedures for the Committee that are presented, be adopted, seconded by Ed Delgado. Motion carried unanimously. ii The Triennial Strategic Plan is determined by the OBC at the beginning of each OBC in accordance with the Budget Management and Control 1-121.4 Strategic Planning. iii The Triennial Strategic Plan is determined by the OBC at the beginning of each OBC in accordance with the Budget Management and Control 1-121.4 Strategic Planning. iv 11/9/2011 BC Meeting: Motion to approve CDPC Quorum Change from 5 BC members to 3 BC members. 3|Page Public Packet 29 of 648 l~ 1) 1) OtJ (l e f.. o.t ui BUSINESS COMMITTEE AGENDA REQUEST FOR AGENDA 2...25-09 ,SUBMITTED FOR: (CHECK ONE) Information __ Action _X_ Approval _ _ Follow Up _ _ Exec Session Submitted by: Trish King, Councilwoman Date: 2-23-09 Oneida Business Committee Phone: -~-~~-- SUMMARY Request Approval of: 1) Approve reinitiating the Business Committee Planning Meetings as the Community Planning Committee, Standing Committee of the OBC 2) Approve monthly meetings the 1st Thursday of every month, starting in March, 2009. 3) Approve and appoint 5 BC members to serve on this Committee. 4) Approve the draft.rule for standard procedures and operations for the Community Development PlanP.ing Committee, Sta..11ding Cow....tnittee of the Busine-ss Committee. Page 1 of7 #- S Public Packet 30 of 648 MEMORANDUM TO: Oneida Business Committee FROM: Trish King, Councilwoman cc: Bill Gollnick, COS Debbie Thundercloud, GM Paul Van Noie, CFO Louise Cornelius, IGGM DATE: February 12, 2009 Subject: Reinitiate OBC Planning Standing Meetings ~A...t the end of th.e February 11, 2009 OBC meeting,· I was requested to draft a recommendation to reinstate the Business Committee Planning Meetings providing purpose, structure and responsibilities. More specifically, the purpose of these meetings would be to address concerns regarding community development. Such items for discussion would relate to the Tribe's smart growth plans, comprehensive plan, service agreements, roads, community development, zoning issues, jurisdictional issues and any ancillary issues that fall within these categories. I am recommending the Standing Committee on Resources (SCR) (per the first structural draft-see attached) be responsibie to manage an agenda that would rename the Standing Committee on Resources to the Conu.nunity Planning Committee, Standing Committee of the OBC. Page2 of7 Public Packet 31 of 648 The Community Development Planning Committee would be responsible for oversight of the specific areas of operations of the Tribe. Namely, all business units within the areas of Environmental Health & Safety, Dept. of Land & Housing, Dept. of Public Works & Transportation, as well as oversight of boards, committees, ·and commissions related to those specific areas. Structure: The Community Development .Committee will replace the OBC Planning meetings and shall be: a) b) c) d) e) Comprised of five (5) OBC members appointed by the OBC. Remaining 4 Business Committee members shall be adhoc. If necessary an adhoc can fill in for quorum purposes. A full quorum of 5 is required at all meetings in order to be considered a formal meeting of the Conununity Development Planning Committee. All decisions are made by majority vote. The JET Team and the Law Office should be directed to attend with their appropriate staff (Area Managers and Division Directors, Technical staff (dependant on agenda topics), and the Land Commission and Environmental Resources Board and any other board/cori:nnittee/commission for these specific areas should also be invited to attend. The purpose for requesting these persons to be in attendance is to: 1) Have advice and technical resourees available to the Committee for their decision maldng, and 2) create opportunities for more levels of our hierarchy to be a part and share in the responsibility of the Tribe's vision. The JET Team, Law Office, Land Commission and ERB shall provide input and guidance. (The Land Commission· & ERB representatives will have to decide if they are stipend or not for this monthly meeting). Operational staff will be available for technical input and to understand the directions the government is making. Responsibilities : a) b) All · actions of the Community ·Development Planning Committee must be forwarded and approved at a Business Committee Meeting. l\1onthly meetings shall begin in March~ 2009, 2-3 hours each, with a prescribed agenda that will align with one or all four of the strategic themes of Skat ni ku lat: Page 3 of7 Public Packet c) d) 32 of 648 strengthen Tsi ni yuk walihota for those faces yet to come. • Quality of Life - Strategic Result: The mental, physical, social and mental well-being of Oneida people. Any legislative issues within these areas of responsibility must first be addressed through the Community Development Planning Committee, and forwarded to the Legislative Operating Committee to complete the legislative process in accordance with the Administrative Procedures Act. Any other type of requests, concerns or considerations, must be considered by the Community Development Planning Committee prior to being addressed by the O~C. Or, the OBC shall refer such requests for review and consideration prior to taking any action. Following is a brief overview of how to get started, followed by a draft agenda, and draft Committee procedures for your review and consideration. Initial Process: 1) The Community Development Committee will be comprised of 5 regular BC members. The Tribal Chair and Vice Chair will be adhoc members, as well as the other two BC members. Meetings shall be held the first Thursday of every month. '2) 3) General Manager will provide a list of business unit representatives and the Chief of Staff shall provide a list· of Boards/Committees/Commissions to participate with these meetings. 4) Secretary's staff will prepare agendas and material packets per the Chairman of the Community Development Planning Committee. 5) Secretary's staff will keep minutes and track issues. 6) Community Development Planning Committee will provide the following on a regular basis to the OBC: a) Action items needing OBC action will be pulled from the Minutes and presented to the Business Committee as needed. b) Monthly Reports of their activities I\.feeting Minutes c) Page4 of7 Public Packet 33 of 648 Community Development Planning Meeting Agenda 9:00A.M., March 5, 2009 Business Committee Conference Room Present: Absent: 1 Welcome 2. Introductions · 3. Overview of meeting purpose, structure and outcomes 4. Election of Community Planning Committee Officers S. Call the Meeting to Order 6. Approve the Agenda 7. Old Business 8. New Business a. Oneida Reservation Comprehensive Plan Updates b. Review the proposed land policy framework working draft c. Review the proposed Downtown Oneida master area development plan d. Review reservation housing plan e. Assisted Living/Elderly Housing area development update 9. Reports a. Envirolh~ental Resources Board b. Division of Land Management c. Environmental, Health & Safety Division d Development Division e. Oneida Housing Authority 10. Other issues germane to this agenda a. 11. Page 5 of7 Public Packet 34 of 648 Community Development Planning Committee Rules (1) The purpose of this rule is to define the structure, purposes and duties of the Community Development Planning Committee, Standing Committee of the Business Committee. All matters pertaining to standing committee organization and membership and responsibilities shall be construed in favor of the declared will of the Business Committee in these rules, consistent with the intent in Article IV of the Oneida Tribe Constitution and By-Laws. (2) The Community Development Planning Committee shall have the duty and responsibility to: • Act as the policy oversight committee for the business units within the following divisions: - Division of Land Management - Development Division - Environmental, Health & Safety Division - Oneida Housing Authority - Oneida Housing Taskforce • Act as the policy oversight committee for the: - Environmental Resource Board - EPA Regional representation .. Great Lakes Water Accord - Indian Reservation Roads program .. Land Commission -Natural Resource Damage Assessment Trustee - Wisconsin Coastal Management Council .. Wisconsin Housing & Economic ·Development Authorit«J .. Wisconsin Tribal Conservation Advisory Coun~il (3) Coordinate aU poiicy matters reiating to land use (agriculture, soil, water, conservation, residential) in cooperation with any interested governmental agency. (4) Review the annual budget with regard to areas of policy oversight assigned to this committee and make recommendations.to the Business Committee at the annual fiscal year budget for the Business Committee's consideration and adoption. (5) Act as the committee for the review of: contracts with the United States government or any agency thereof, contracts with the State of Wisconsin or any Page6of7 Public Packet 35 of 648 (7) Develop, review and make recommendations to Legislative Operating Committee on proposals for legislation and administrative rules on areas of policy · oversight assigned to this committee. (8) Any resolutions, policy, ordinance or proposal recommended by the Community Development Planning Committee shall include a financial report from the Chief . Financial Officer, when applicable and prior to submitting to the LOC or the Business Committee. Page 7 of7 Public Packet 36 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to the accept the April 5, 2018 Community Development Planning Committee meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 4/5/18 CDPC meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 37 of 648 Community Development Planning Committee CDPC Regular Meeting 9:00am – 12:00pm Thursday, April 05, 2018 Business Committee Conference Room Minutes Present: Ernest Stevens III, Daniel Guzman-King, Brandon Stevens, Jennifer Webster, Trish King Others: Gene Schubert, Joanie Buckley, Troy Parr, Pat Pelky, James Petitjean, Michelle Doxtator, Rae Skenandore, Susan Doxtator, Larry Barton, Mike Troge, Lee Cornelius, Jeff Witte, Quin Schyler I. Call to Order and Roll Call Meeting called to order by Ernest Stevens III at 9:00 a.m. with Jennifer Webster, Trish King, Brandon Stevens and Daniel Guzman King present. Brandon arrived at 9:02 a.m. Jennifer Webster left at 10:15 a.m. and returned at 10:18 a.m. Trish King departed at 10:40 a.m. and returned at 10:42 a.m. II. Adopt the Agenda Motion by Jennifer Webster to adopt the agenda, seconded by Trish King. Motion carried unanimously. III. Meeting Minutes a. Meeting Minutes from March 8, 2018 Motion by Jennifer Webster to accept the March 8, 2018, meeting minutes, seconded by Daniel Guzman-King. Motion carried unanimously. b. Work Session Notes from March 15, 2018 – FYI Motion by Jennifer Webster to accept the work session notes from March 15, 2018 as FYI, seconded by Daniel Guzman-King. Motion carried unanimously. IV. Unfinished Business a. Industrial Hemp Update– Daniel Guzman-King, Troy Parr, Pat Pelky Motion by Daniel Guzman-King to have the Law Office draft a resolution on an Industrial Hemp Pilot Program for OBC consideration; for Troy Parr to provide a recommendation to see if C.E.D.D. funds can be used for the Industrial Hemp Pilot Program; and to direct the CDPC team to develop an Agri-Business Plan to include Industrial Hemp, seconded by Brandon Stevens. Motion carried unanimously. V. Standing Updates Public Packet 38 of 648 a. Upper Oneida – Oneida Planning Department Motion by Brandon Stevens to accept the update, seconded by Daniel Guzman-King. Motion carried unanimously. b. Cultural Heritage Site Plan – George Skenandore Motion by Jennifer Webster to accept the update, seconded by Brandon Stevens. Motion carried unanimously. c. Energy Team Update – Ernest Stevens III, Michael Troge Motion by Jennifer Webster to request a written update from the Energy Team for the next CDPC meeting, seconded by Brandon Stevens. Motion carried unanimously. d. Quarterly Capital Improvement Projects Status Update – Troy Parr, Paul Witek Motion by Brandon Stevens to accept the report, seconded by Jennifer Webster. Motion carried unanimously. VI. New Business VII. Tabled Business VIII. Adjourn Motion by Brandon Stevens to adjourn at 10:53 a.m., seconded by Trish King. Motion carried unanimously. Public Packet 39 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to request the Treasurer's Office (Finance) to set aside $50,000 per year beginning in FY19 through FY23 for the 200 Year Celebration. 3. Supporting Materials Report Resolution Contract Other: 1. 5/1/18 Oneida Nation's 200 Yr Celebration Memo 3. 10/23/13 BC Agenda Request for Set-aside 2. 10/23/13 BC Motion Set-aside for Celebration 4. 9/9/13 200 Yr Celebration Planning Memo Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Daniel Guzman-King, Councilmember Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 40 of 648 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On May 3, 2018, the Community Development Planning Committee (CDPC) made the following motions in regards to the Oneida Nation's 200 Year Celebration: Motion by Kirby Metoxen to approve sending a request to the Business Committee to have the Treasurer's Office (Finance) set aside $50,000 per year beginning in FY19 through FY23 for the 200 Year Celebration, seconded by David Jordan. Motion carried unanimously. Motion by David Jordan to add the 200 Year Celebration as a standing item on the CDPC agenda and to create a team and identify members at a work session to work with the Cultural Heritage site planning team for creation of an annul strategic plan for the 200 Year Celebration, seconded by Kirby Metoxen. Motion carried unanimously. This request is from the CDPC to the Business Committee to have Finance set aside $50,000 per year beginning in FY19 through FY23 for this event. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 41 of 648 ~ Oneida Nation GOCXXX) Oneida Business Committee ONEIDA PO Box 365 • Oneida, Wl54155-0365 onelda-nsn.gov Memorandum To: Community Development Planning Committee From: Daniel Guzman, CDPC Vice Chairman Date: May 1, 2018 Re: Oneida Nation's 200 Year Celebration In 2013, the Oneida Business Committee recognized that year 2023 will mark the 200 year milestone of Oneidas arriving to our current territory in Wisconsin. At that time, the Oneida Business Committee directed Legislative Affairs/Public Relations lead a team of community members to plan for this event. The Business Committee also directed Finance to develop a budget specific to this event and beginning in FY15 set aside $10,000 each year for this event. Community members who lobbied to get the funding set aside have indicated that they would like to see a stone monument commemorating our move from NY to our current territory. Other community members have expressed a desire to place a stone that would commemorate the standing stone. With these types of ideas from the community along with the continued planning on the Cultural Heritage site, I am requesting that this be included in the Cultural Heritage site planning and CDPC sponsor a separate capital improvement project that would be included in the FY19 budget with funds beginning to be set aside. Also, in consultation with the Treasurer's office, the directive to Finance to set aside dollars for this specific event has not been fulfilled. Thus, no dollars have been set aside and I would like CDPC consider sending a request to the Business Committee to have Finance set aside $50,000 per year beginning in FY19 through FY23 for this event. In an effort to monitor the progress and continue to move the planning forward, I am requesting the CDPC add 11 200 Year Celebration" as a standing item and assign the Cultural Heritage site planning team to be assigned to create a team, that includes community members, to plan for this celebration. YawAko for your consideration of this request. Community Development Planning Committee Page 5 of 10 A good mind. A good heart. A strong fire. May 3, 2018 Public Packet 42 of 648 X. General Tribal Council XI. Unfinished Business XII. New Business/Requests 1 . Consider set-aside for 200-year-celebration of Oneidas arriving to WI and creation of commu nity planning team Melinda J. Danforth Sponsor: Motion by Melinda J. Danforth to direct Finance to create a budget specific to this event and that beginning in FY2015, $10,000 per year until the conclusion of this celebration in 2023, will be set aside, seconded by Paul Ninham. Motion carried unanimously: Ayes: Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Paul Ninham, Brandon Stevens Not present: Tina Danforth Motion by Melinda J. Danforth to direct Legislative Affairs or Public Relations area to create and lead a community plann ing committee comprised of Oneida community members who will have the task of planning for the celebration , seconded by Paul Ninham. Motion carried unanimously: Ayes: Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Paul Ninham, Brandon Stevens Not present: Tina Danforth 2. FY2013 Employment, Compensation & Benefits - Geraldine Danforth, HR Area Manager a . Development Division (Senior Custodian-Stationary, Custodian-Roving, CustodianStationary): Approve position list to continue with hiring and posting processes Motion by Brandon Stevens to defer Development Division position list to continue with hiring and posting processes for two weeks, seconded by Paul Ninham. Motion carried unanimously: Ayes: Melinda J. Danforth , Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Brandon Stevens Not present: Tina Danforth, Paul Ninham b. Oneida Police Department (Dispatcher, Police Officer, Police Sergeant, Security Officer): Approve position list to continue with hiring and posting processes Motion by Melinda J. Danforth to approve the position list to continue with hiring and posting processes for Dispatcher and Police Officer and to defer the Sergeant and Security Officer for two weeks, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth , Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Paul Ninham, Brandon Stevens Not present: Tina Danforth c. Non-Divisional (Accounting Manager, Surveillance Officer, Assistant Surveillance Director, Carpenter, Substitute Teacher-Tribal Schools): Approve position list to continue with hiring and posting processes Motion by Greg Matson to approve the position list to continue with hiring and posting processes for two Surveillance officers and one Surveillance Director, seconded by Brandon Stevens. Motion carried unanimously: Ayes: Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Paul Ninham, Brandon Stevens Not present: Tina Danforth Motion by Brandon Stevens to defer the position list to continue with hiring and posting processes for Carpenter back to HRD, seconded by Paul Ninham. Motion carried unanimously: Ayes: Melinda J. Danforth , Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Paul Ninham, Brandon Stevens Not present: Tina Danforth Motion by Greg Matson to approve the position list to continue hiring and posting processes for Substitute Teacher, seconded by Vince DelaRosa. Motion carried unanimously: Ayes: Melinda J. Danforth, Vince DelaRosa, Greg Matson, Patty Hoeft, David Jordan, Paul Ninham, Brandon Stevens Not present: Tina Danforth d. Governmental Services Division (Education Manager, Headstart Teacher, Child Care Teacher, Project Manager-one year limited term, Senior Lifeguard, Student Intern, Child Care Teacher-sub-relief, Headstart/Early Headstart-sub-relief): Approve position list to continue with hiring and posting processes Motion by Paul Ninham to defer Governmental Services Division position lists to continue with hiring and posting process back to HRD, seconded by David Jordan. Motion carried unan imously: Oneida Business Committee Regular Meeting Minutes of Oct. 23, 2013 Page 4 of 8 Community Development Planning Committee Page 6 of 10 May 3, 2018 Public Packet 43 of 648 Oneida Business Committee Meeting Agenda Request Form Instructions Deadlines 1. Meeting Date Requested: 10 / 23 / 13 2. Nature of request Session: Open Executive - justification required (see instructions.) Choose one: Choose one: Agenda header (choose one): New Business/Request Agenda item title (see instructions): Oneidas arriving to WI - 200 Year Celebration - Funding Set Aside Request Action requested (choose one) Information only Action - please describe: Requesting the Business Committee to consider a set aside and also the creation of a community planning team. 3. Justification Why BC action is required (see instructions): Business Committee authority to direct division directors. 4. Supporting Materials Memo of explanation with required information (see instructions) Resolution Contract Report Other (please list): 1. 3. 2. 4. Instructions Business Committee signature required 5. Submission Authorization Authorized sponsor (choose one): Melinda Danforth, Council Member Requestor (if different from above): Name, Title / Dept. or Tribal Member Additional signature (as needed): Name, Title / Dept. Additional signature (as needed): Name, Title / Dept. A copy of this document can be saved in a pdf format. Please e:mail this form and all supporting materials to Save and e:mail BC_Agenda_Requests@oneidanation.org. Community Development Planning Committee Page 7 of 10 May 3, 2018 Public Packet 44 of 648 Memo To: Oneida Business Committee From: Melinda J. Danforth, Councilwoman Date: September 9, 2013 Re: 200 Year Celebration Planning Year 2023 will mark the 200 year milestone of Oneidas arriving to Wisconsin. Community members have approached this subject in differing forums and would like the Oneida Business Committee to take proactive measures to ensure that there is a community celebration with a possibility to create a landmark to acknowledge this momentous milestone. Thus, I am respectfully requesting the Oneida Business Committee to take the following actions. 1. Direct Finance to create a budget specific to this event and beginning in Fiscal Year 2015 budget $10,000 per year until the conclusion of the celebration in 2023. 2. Direct Legislative Affairs/Public Relations to create and lead a community planning committee comprised of Oneida community members that will have the task of planning for this celebration. Yaw^ko for your consideration. 1 Community Development Planning Committee Page 8 of 10 May 3, 2018 Public Packet 45 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 I 23 I 18 2. General Information: Session: 18] Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: !standing Committees D Accept as Information only 18] Action - please describe: BC approval of Finance Committee Meeting Minutes of May 14, 2018 3. Supporting Materials D Report D Contract D Resolution 18] Other: 1.,FC E-Poll approving 5/14/18 Minutes 3. ·~.1 FC Mtg Minutes of 5/14/18 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted- Grant Funded D Unbudgeted 5. Submission Authorized Sponsor/ Liaison: ~~T~ri~sh~Ki~n~g~,T~r~ib~a~IT~r~e~as~u~re~r~~~~~~~~~~~~~~~~~~ Primary Requestor: Denise Vigue, Executive Assistant to the CFO /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page1of2 Public Packet 46 of 648 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is a standing committee of the OBC. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 47 of 648 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise Vigue, Executive Assistant May 16, 2018 E-Poll Results of: FC Meeting Minutes of May 14, 2018 An E-Poll vote of the Finance Committee was conducted to approve the May 14, 2018 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 4 YES votes from Larry Barton, Daniel Guzman King, Chad Fuss and Shirley Barber to approve the May 14, 2018 Finance Committee Meeting Minutes. Jennifer Webster and Patrick Stensloff did not vote. The minutes will be placed on the next BC agenda of May 23, 2018 for approval and the next Finance Committee agenda of June 4, 2018 to ratify this E-Poll action. Yaw^ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 48 of 648 ONEIDA FINANCE COMMITTEE FC WORK MEETING May 14, 2018 – 9:00 A.M. BC Executive Conference Room FC REGULAR MEETING May 14, 2018 – 10:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC Work Meeting: Patricia King, Treasurer/FC Chair Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Shirley Barber, FC Elder Member Excused: Jennifer Webster, BC Council Member, Chad Fuss, AGGM-Finance (GGM Alt.) and Patrick Stensloff, Purchasing Director FC Regular Meeting: Patricia King, Treasurer/FC Chair Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Shirley Barber, FC Elder Member Excused: Jennifer Webster, BC Council Member and Chad Fuss, AGGM-Finance (GGM Alt.) and Patrick Stensloff, Purchasing Director Others Present: Glynis Alicea, Lora Skenandore, Chad Wilson, Latsiklanunha Hill, Priscilla Belisle, Barb Van Handel, Frank Vandehei, David Emerson and Denise Vigue, taking minutes I. CALL TO ORDER: The regular meeting was called to order by the FC Chair at 10:04 A.M. II. APPROVAL OF AGENDA: MAY 14, 2018 Motion by Daniel Guzman King to approve the FC meeting agenda of May 14, 2018 with one ADD On under Other #2. Seconded by Shirley Barber. Motion carried unanimously. III. APPROVAL OF MINUTES: APRIL 30, 2018 (Approved via E-Poll on 5/01/18) Motion by Larry Barton to ratify the FC E-Poll action taken on May 1, 2018 approving the April 30, 2018 Finance Committee Meeting Minutes. Seconded by Daniel Guzman King. Motion carried unanimously. IV. TABLED BUSINESS: No Tabled Business V. CAPITAL EXPENDITURES: None VI. DONATIONS: Report: 1. Donation Update Report for May 2018 Denise J. Vigue, Finance Motion by Larry Barton to accept the May 2018 Monthly Donation Update Report for the Finance Committee. Seconded by Daniel Guzman King. Motion carried unanimously. Page 1 of 4 Finance Committee Meeting Minutes of May 14, 2018 Public Packet 49 of 648 REQUESTS: 1. Rawhide Ranch-Youth Educational Services Amount: $2,500.00 Requestor: Heather Stern, Dev. Dir. Barb Van Handle was present to discuss this request for the youth educational services program; they currently have about 100 boys in the program, 2 of which are Oneida. Motion by Larry Barton to approve from the Finance Committee Donation Line a $2,500 donation to the Rawhide Ranch, Inc. for Youth Educational Services. Seconded by Shirley Barber. Motion carried unanimously. 2. Oneida Community Farms (re-review) Amount: $700.00 Requestor: Frank VandeHei Frank VandeHei was present to discuss this reimbursement for materials spent last year; he explained projects completed, collaborative efforts and community input; there was a discussion about ongoing efforts for this year; he would like to concentrate on raised beds for mostly elders and getting volunteers and youth involved; as funds were initially approved for last year the FC asked Frank to bring back for the next meeting a materials list and cost for this year noting once approved funds would go directly to vendor on his behalf. Motion by Daniel Guzman King to have Frank bring back a current list of materials/expenses for the current growing season for review at the next FC meeting. Seconded by Shirley Barber. Motion carried unanimously. 3. Oneida Apostolic Church – furniture, equip, etc. Amount: $2,500.00 Requestor, Pastor Juan Alicea Pastor Alicea and Trustee Skenandore were present to discuss the church’s planned expansion along with the costs for additional equipment, furniture and window treatments once expansion is complete. Motion by Larry Barton to approve from the Finance Committee Donation Line a $2,500 donation to the Oneida Apostolic Church for Renovation expenses, furniture and equipment. Seconded by Daniel Guzman King. Motion carried unanimously. 4. Brown County Blackjacks Amount: $2,500.00 Requestor: Deke Suri No one present to present this request; the FC reviewed and felt this was more of a promotional sponsorship and should be directed to Joint Marketing. Motion by Larry Barton to deny this request and forward it to Joint Marketing to see if they would have money in their budget and if so for them to follow up with requestor. Seconded by Daniel Guzman King. Motion carried unanimously. Page 2 of 4 Finance Committee Meeting Minutes of May 14, 2018 Public Packet VII. 50 of 648 NEW BUSINESS: 1. Tribal Action Plan (TAP) Office – CFO Recommendations Larry Barton, CFO Representatives from the newly developed TAP Office were present to discuss current activities and next steps for an office/budget for FY18. Handouts of a TAP Office Proposal with preliminary budget was provided. The discussion surrounded what is an emergency verse an urgency of need; under the BMCA there is not a means to create and allocate funding mid-year; it was noted that initially this could go under Internal Services and reallocation of unused funds from that area; the group is planning on putting the TAP office budget in the FY19 budget packet; it was noted this activity has been endorsed by the BC; input from the clinic and behavioral health along with other necessary data gathering will all be part of the activities of the office as well as grant writing for applicable funds as they become available. Internal Services will have to bring back to the BC identified sources (line items) it has left for this year and if initial allocations can be reallocated; the FC thanked the staff for their dedication and work in this much needed service. Motion by Larry Barton to approve Internal Services to reallocate funds in their FY 2018 budget to go towards the newly developed TAP Office. Seconded by Daniel Guzman King. Motion carried unanimously. 2. FY18 PO Increase – KONAMI (Parts & Services) Amount: $80,000.00 David Emerson, Gaming –Slots David Emerson was present and explained this Purchase Order increase is for the purchase of aging machine parts and service to the machines; they expect to adjust their amount requested in FY2019. Motion by Larry Barton to approve the FY18 Blanket Purchase Order Increase for Parts & Services from KONAMI in the amount of $80,000.00. Seconded by Shirley Barber. Motion carried unanimously. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: None X. OTHER: 1. FC Second Quarter Report to the BC Larry Barton, CFO Motion by Shirley Barber to approve the Second Quarter Report of the Finance Committee and send it to the Oneida Business Committee for inclusion for their 5/24/18 Reports Meeting Agenda. Seconded by Daniel Guzman King. Motion carried unanimously. Page 3 of 4 Finance Committee Meeting Minutes of May 14, 2018 Public Packet 51 of 648 2. ADD On: FC’s 2018 July Semi-Annual Report Denise J. Vigue, Finance Motion by Shirley Barber to approve the Finance Committee’s July 2018 Semi Annual Report and forward it to the Tribal Secretary by the due date of 5/18/18. Seconded by Daniel Guzman King. Motion carried unanimously. XI. FYI and/or Thank You: 1. FYI: IGT (6) Fort Knox Crystal Curve – Lease Games David Emerson, Gaming – Slots Motion by Larry Barton to accept this request and the following request from Gaming Slots as FYI. Seconded by Shirley Barber. Motion carried unanimously. 2. FYI: IGT (6) Free Trial Games for 180 Days David Emerson, Gaming – Slots - See Motion in FYI #1. XII. ADJOURN: Motion by Larry Barton to adjourn. Seconded by Daniel Guzman King. Motion carried unanimously. Time: 11:06 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: May 16, 2018 Oneida Business Committee’s FC Minutes Approval Date: Page 4 of 4 Finance Committee Meeting Minutes of May 14, 2018 Public Packet 52 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the May 2, 2018 LOC meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 5/2/18 meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 53 of 648 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155‐0365 Oneida‐nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center May 02, 2018 9:00 a.m. Present: David P. Jordan, Ernest Stevens III, Jennifer Webster, Kirby Metoxen Excused: Daniel Guzman King Others Present: Brandon Wisneski, Clorissa Santiago, Tani Thurner, Jen Falck, Ed Delgado, Maureen Perkins, Rae Skenandore, Lee Cornelius, Robert Collins, Cathy Bachhuber I. Call to Order and Approval of the Agenda David P. Jordan called the May 2, 2018 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Ernest Stevens III to adopt the agenda; seconded by Kirby Metoxen. Motion carried unanimously. II. Minutes to be Approved (0:58-1:22) April 18, 2018 LOC minutes Motion by Kirby Metoxen to approve the April 18, 2018 LOC minutes and forward them to the OBC for consideration; seconded by Ernie Stevens III; motion carried unanimously. III. Current Business 1. GTC Meetings Law (1:24-3:05) Motion by Jennifer Webster to accept the legislative analysis and defer to a work meeting; seconded by Kirby Metoxen. Motion carried unanimously. 2. Comprehensive Policy Governing Boards, Committees, and Commissions Amendments (3:05-3:42) Motion by Ernest Stevens III to accept the legislative analysis and defer to a work meeting; seconded by Jennifer Webster. Motion carried. 3. Internal Audit Amendments (3:43-5:10) Motion by Jennifer Webster to remove the Internal Audit law amendments from the active files list and forward the memorandum to the Oneida Business Committee Officers; seconded by Ernest Stevens III. Motion carried unanimously. 4. Real Property Amendments (5:11-13:16) Motion by Jennifer Webster to approve the adoption packet and forward to the Business Committee for consideration; seconded by Ernest Stevens III. Legislative Operating Committee Meeting Minutes of May 02, 2018 Page 1 of 3 Public Packet 54 of 648 Motion carried unanimously. IV. New Submissions 1. Oneida Personnel Selection Committee Bylaws (13:17 – 33:15) Motion by Jennifer Webster to add the Oneida Personnel Selection Committee Bylaws to the active files list with a High Priority with David P. Jordan as the sponsor; seconded by Kirby Metoxen. Motion carried unanimously. Subsequent motion by Jennifer Webster to defer Oneida Personnel Selection Committee Bylaws to a work meeting; seconded by Kirby Metoxen. Motion carried unanimously. *For the record Jennifer Webster noted that we appreciate the work that LRO has done on this and the fast turnaround. 2. Petition: G. Dallas $5k Per Capita Payment (33:17- 35:33) Motion by Jennifer Webster add Petition: Dallas $5,000.00 Per Capita Payment to the active files list and assign Jennifer Webster as sponsor with a high priority; seconded by Ernest Stevens III. Motion carried with Kirby Metoxen opposed. V. Additions VI. Administrative Updates 1. Leasing Law Emergency Rule#1 (35:43-40:10) Motion by Jennifer Webster to certify and forward to the OBC the Leasing Law Emergency Rule #1 to the Oneida Business Committee for consideration; seconded by Kirby Metoxen. Motion carried unanimously. 2. Oneida Personnel Commission Bylaws (40:11-41:08) Motion by Jennifer Webster to remove the Oneida Personnel Commission Bylaw amendments from the active files list; Seconded by Kirby Metoxen. Motion carried unanimously. 3. E-poll: June 18, 2018 GTC Meeting Packet Materials (40:48-41:08) Motion by Jennifer Webster to enter the June 18, 2018 GTC Meeting Packet Materials E-poll results the record; seconded by Kirby Metoxen. Motion carried unanimously. 4. E-poll: Oneida Judiciary Rules of Civil Procedure Emergency Amendments (41:10-41:30) Motion by Kirby Metoxen to enter the Oneida Judiciary Rules of Civil Procedure Emergency Amendments E-poll into the record; seconded by Jennifer Webster. Legislative Operating Committee Meeting Minutes of May 02, 2018 Page 2 of 3 Public Packet 55 of 648 Motion carried unanimously. 5. E-poll: Military Service Employee Protection Act Emergency Amendments (41:32-41:52) Motion by Ernest Stevens III to enter the Military Service Employee Protection Act Emergency Amendments E-poll into the record; seconded by Kirby Metoxen. Motion carried unanimously. 6. E-poll: Oneida Personnel, Policies, and Procedures Emergency Amendments (41:58-42:15) Motion by Ernest Stevens III to enter the Oneida Personnel, Policies, and Procedures Emergency Amendments E-poll into the record; seconded by Kirby Metoxen. Motion carried unanimously. 7. E-poll: Employee Protection Emergency Amendments (42:17-42:32) Motion by Kirby Metoxen to enter the Employee Protection Emergency Amendments E-poll into the record; seconded by Ernest Stevens III. Motion carried unanimously. VII. Executive Session VIII. Adjourn Motion by Kirby Metoxen to adjourn the May 2, 2018 Legislative Operating Committee meeting at 9:42 a.m.; seconded by Ernest Stevens III. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of May 02, 2018 Page 3 of 3 Public Packet 56 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Consider Personnel Selection Committee By-laws for adoption. 3. Supporting Materials Report Resolution Contract Other: 1. Personnel Selection Committee By-laws 3. 2. Legislative Analysis 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 57 of 648 PERSONNEL SELECTION COMMITTEE BY-LAWS Article I. Authority 1-1. Name. The name of this entity shall be the Personnel Selection Committee, and may be referred to as the Committee. 1-2 1-3 Establishment. The entity was created by the Oneida Business Committee by resolution #BC-04-11-18B Creation of the Personnel Committee. Authority. Resolution Personnel Selection The Personnel Selection Committee was created by the General Tribal Council to protect against issues of nepotism and enforce Oneida and Indian preference. The Personnel Selection Committee was renamed the Personnel Commission by the Oneida Business Committee in 1990 by #BC-4-13-90-A. In 1993, the Oneida Business Committee expanded the Commission’s duties to include hearing authority for employment matters. In 2013, the General Tribal Council adopted the Judiciary Law, and amended the Constitution to adopt Article V- to create an independent Judiciary. In 2013, the General Tribal Council reaffirmed that action. Since then, the Oneida Business Committee has worked to move hearing authorities to the Judiciary- which reflects the GTC action to create an Oneida Judiciary Law. In an effort to continue to consolidate hearing authorities, the Oneida Business Committee recreated the Personnel Selection Committee- a Committee without hearing authority by Resolution # BC-04-11-18-B. (a) The Committee does not: (1) have authority to score applicants during the interview process, (2) have hearing body authority, (3) have authority to enter into contracts, (4) have authority to create policy or legislative rules. 1-4 Office. The official mailing address of the Committee shall be: Personnel Selection Committee P.O. Box 365 Oneida, WI 54155 1-5 Membership. The Committee shall: (a) Consist of five (5), and not more than eight (8) members. (1) Each member shall hold office until his or her term expires, until his or her resignation, or until his or her appointment is terminated in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions. Page 1 of 6 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 Public Packet 58 of 648 (b) Each Committee member shall be appointed in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions to serve a three (3) year term. The first term shall be staggered with three (3) members receiving a one (1) year term, three (3) members receiving a two (2) year term and two (2) members receiving a three (3) year term. Each appointment after the initial staggered terms shall receive a three (3) year term. Vacancies. (1) Filling of Vacancies. Vacancies shall be filled in accordance with the Comprehensive Policy Governing Boards, Committees, and Commissions (2) Resignation. A member may resign at any time verbally at a meeting or by delivering written notice to the Committee. (A) Effective Date of Resignation. A resignation is effective upon acceptance by motion or delivery of notice. (B) Filling of Vacancies if Resignation is Deferred. A vacancy that may occur at a specific later date by reason of resignation may be filled before the vacancy occurs, but the new member may not take office until the vacancy occurs. (3) Terms of Replacement Member. A replacement member shall hold office through the unexpired portion of the term of the member whom he or she has replaced. Qualifications. Committee members shall be appointed by the Oneida Business Committee and shall meet the following qualifications: (1) An enrolled member of the Oneida Nation. (2) Be available for meetings and interviews during the work day, evenings and weekends. (3) Be free of any and all direct conflicts of interest or appearances of conflict as defined under various laws and policies of the Nation, including but not limited to the oath of office, the laws and policies regarding employment, the Code of Ethics, and the Comprehensive Policy Governing Boards, Committees, and Commissions. (4) A member may not be an employee of the Human Resources Department. (5) Shall have hiring experience, or an Associate’s Degree, or equivalent experience or education. Duties and Responsibilities. (1) Committee members who are employed by the Nation shall take personal or vacation time for all Committee related activities. (2) Shall complete HRD’s Interview 101 training and any other internal training deemed appropriate by the Oneida Business Committee. All training must be completed before committee members may participate in interviews. (c) (d) (e) 1-6 Termination. A member’s appointment may be terminated in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions. Page 2 of 6 Public Packet 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 59 of 648 Article II. Officers 2-1. Chairperson, Vice-Chairperson and Secretary. There shall be a Chairperson, a ViceChairperson and a Secretary. 2-2. Responsibilities of the Chairperson. The responsibility, duties and powers of the Chairperson of the Committee are as follows: (a) Preside at all meetings of the Committee. (b) Shall be an ex officio member of all subcommittees of the Committee, may call emergency meetings, and keep the Committee informed as to the business of the Committee. (c) The Chairperson and the Secretary shall submit reports to the Oneida Business Committee for publication in the General Tribal Council annual and semi-annual reports. (d) Submit quarterly reports as required by the Comprehensive Policy Governing Boards, Committees and Commissions. (e) Forward meeting location, agenda and materials with the assistance of the Secretary. 2-3. Responsibilities of the Vice-Chairperson. (a) In the absence of the Chairperson, the Vice-Chairperson shall conduct meetings of the Committee. 2-4. Responsibilities of the Secretary. (a) Secretary Duties. The responsibilities, duties and powers of the Secretary are as follows: (1) Keep minutes of the Committee meetings in an appropriate format. (2) Along with the Chairperson, provide notice of regular and emergency meetings of the Committee. (3) Act as custodian of the records. (4) Attend to all correspondence and present to the Committee all official communications received by the Committee. (5) Along with the Chairperson, submit reports to the Oneida Business Committee for publication in the General Tribal Council annual and semi-annual reports, and submit quarterly reports to the Oneida Business Committee. (6) Work with the Business Committee Support Office to administer the budget. 2-5. Selection of Officers. The officers of the Committee shall be appointed by the Committee for a one (1) year term. Officers may hold only one officer position. (a) Each officer shall hold his or her office until: (1) the member resigns; or (2) the member has his or her appointment terminated in the manner set out in the Comprehensive Policy Governing Boards, Committees and Commissions. Page 3 of 6 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 Public Packet 60 of 648 (b) A vacancy of any officer shall be filled by the Committee for the unexpired term at the next regular or emergency meeting. 2-6. No Authorized Personnel. The Business Committee Support Office shall assist the Committee with administrative duties. 2-7. Officers do not have the authority to take action on the Committee’s behalf on their own Article III. Meetings 3-1. Regular Meetings. Regular meetings shall be determined by the Committee. The regular meeting time, place and agenda shall be determined at a regular meeting. If no alternate designation is made by the Committee, the regular meetings shall be the last Tuesday of every month. If the Committee does not have any business to discuss or actions that need to be taken, it is not necessary for the Committee to meet every month. Notice of meeting location, agenda and materials shall be forwarded by the Chairperson with the assistance of the Secretary. Meetings shall be run in accordance with Robert’s Rules of Order or another method approved by the Oneida Business Committee. Meetings shall comply with the Open Records and Open Meetings law. 3-2. Emergency Meetings. Emergency meetings shall only be called when time sensitive issues require immediate action. Emergency meetings of the Committee may be called by the Chairperson or upon written request of any two (2) members. The Chairperson shall designate a time and place for holding an emergency meeting. (a) Within seventy-two (72) hours after an emergency meeting, the entity shall provide the Nation’s Secretary with notice of the meeting, the reason for the emergency meeting, and an explanation of why the matter could not wait for a regular meeting. 3-3. Quorum. A majority of the Committee members shall constitute a quorum for transaction of business, which shall include the Chairperson or Vice-Chairperson. 3-4. Order of Business. The regular meetings of the Committee shall follow the order of business as set out herein: (a) Call to Order (b) Roll Call (c) Approving of Previous Meeting Minutes (d) Subcommittee Reports (e) Old Business (f) New Business (g) Adjournment 3-5. Voting. Voting shall be in accordance with the simple majority vote of the Committee members present at a duly called meeting. (a) The Chairperson shall vote only in case of a tie. (b) The committee shall decide if electronic voting polls may be used. If the entity decides to use e-polls, it shall use any e-poll procedures adopted by Page 4 of 6 Public Packet 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 61 of 648 law. Article IV. Expectations 4-1. Behavior of Members. Members are expected to treat each other in accordance with kalihwiyo, “The use of the Good Words about ourselves, our nation and our future.” Failure to treat each other with respect shall be cause for termination from the Committee. Appointed members of entities serve at the discretion of the Oneida Business Committee. Upon the recommendation of a member of the Oneida Business Committee or the entity, a member of an appointed entity may have his or her appointment terminated by the Oneida Business Committee. 4-2. Prohibition of Violence. Intentionally violent acts committed by a member of the entity that inflicts, attempts to inflict, or threatens to inflict emotional or bodily harm on another person, or damage to property during a meeting or when acting in an official capacity are strictly prohibited and grounds for immediate termination of appointment on the Committee and/or the imposition of sanctions and/or penalties according to laws and policies of the Nation. 4-3. Drug and Alcohol Use. Use of alcohol and illegal drugs by a member of an entity when acting in their official capacity is strictly prohibited. 4-4. Social Media. Committee members abide by the Nation’s Social Media Policy. 4-5. Conflict of Interest. Committee members shall abide by all laws of the Nation governing conflicts of interest. Article V. Stipends and Compensation 5-1 Stipends. Committee members are eligible for the following stipends: (a) One (1) monthly meeting stipend (b) One (1) stipend per day for participating in interviews and/or job description pre-screens conducted by the Human Resource Department. (c) Stipends for Judiciary hearings (i) A member of an entity may receive a stipend for attending an Oneida Judiciary hearing if that member is specifically subpoenaed. (d) Required training offered by the Nation as established by the Oneida Business Committee. 5-2 Compensation. Committee members are not eligible for any other type of compensation. Article VI. Records and Reporting 6-1 Agenda Items. Agendas shall be maintained in a consistent format. 6-2 Minutes. Minutes shall be typed and in a consistent format that generates an informative record of the Committee’s meetings. The Business Committee Support Office shall prepare the minutes within thirty (30) days of the Committee’s meeting. Page 5 of 6 Public Packet 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 62 of 648 6-3 Attachments. Handouts, attachments, memoranda, etc. shall be attached to the corresponding minutes and the agenda Minutes and attachments shall be kept electronically by the Business Committee Support Office. 6-4 Oneida Business Committee Liaison. The Committee shall regularly communicate with the Oneida Business Committee member who is their designated liaison. The frequency and method of communication shall be agreed upon by the Committee and the Liaison. 6-5 Audio Recordings. The Committee shall audio record meetings and submit the recordings to the Business Committee Support Office within two (2) business days. Article VII. Amendments 7-1 Amendments to By-laws. Any amendments to bylaws shall conform to the requirements of the Comprehensive Policy Governing Boards, Committees and Commissions and any other policy of the Nation. Amendments to by-laws shall be approved by the Oneida Business Committee prior to implementation. Page 6 of 6 Public Packet 63 of 648 Analysis to Draft #3 2018 05 23 Personnel Selection Committee Bylaws Legislative Analysis SECTION 1. BACKGROUND REQUESTER: OBC Directive Intent of the Bylaws Purpose Affected Legislation Enforcement/Due Process Public Meeting 1 2 3 4 SPONSOR: DRAFTER: ANALYST: David P. Jordan Maureen Perkins Maureen Perkins To govern the standard procedures regarding the appointment of persons to the Personnel Selection Committee, the membership guidelines, qualifications, duties and responsibilities, terms and filling vacancies of members, establish expectations of members, maintenance of official records, stipends and how the bylaws are amended. Create standardized processes related to how the board will function. Personnel Policies and Procedures, Comprehensive Policy Governing Boards, Committees and Commissions, Open Records and Open Meetings Law. A member’s appointment may be terminated in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions. Public meeting are not required for bylaws. SECTION 2. ESTABLISHMENT A. The Personnel Selection Committee was established by resolution BC-04-11-18B. B. The bylaws comply with the Comprehensive Policy Governing Boards, Committees and Commissions. 5 6 7 8 9 10 11 SECTION 3. AUTHORITY 12 13 14 15 16 17 18 19 20 21 22 23 SECTION 4. MEMBERSHIP C. The Personnel Selection Committee was first created by the GTC to protect against issues of nepotism and enforce Oneida and Indian preference. The current Personnel Selection Committee was created by the OBC to return to this original intent with respect to the Oneida Nation’s hiring practices. A. The Personnel Selection Committee (Committee) shall be comprised of five (5) to eight (8) members. B. Members are appointed according to the Comprehensive Policy Governing Boards, Committees and Commissions and shall hold office until his or her term expires, until he or she resigns or until his or her appointment is terminated according to the Comprehensive Policy Governing Boards, Committees and Commissions. C. Vacancies are filled according to the Comprehensive Policy Governing Boards, Committees and Commissions. Resignations are accepted verbally at a meeting or by delivering a written notice to the Committee. Resignations are effective when accepted by motion in a meeting or by delivery of notice. Resignations with future dates may be filled immediately but the replacement member may not take office until the vacancy occurs. Replacement members shall serve the unexpired portion of the term of the member being replaced. Page 1 of 3 Public Packet 64 of 648 Analysis to Draft #3 2018 05 23 24 25 26 27 28 29 30 31 32 33 34 35 D. Members shall be enrolled members of the Oneida Nation, available for meetings and interviews during the work day, evenings and weekends, be free of all direct or appearances of conflicts of interest as defined by the laws and policies of the Nation, may not be a member of the Human Resources Department, and shall have hiring experience or an associate’s degree or equivalent education or experience. E. Committee members who are employed by the Nation are required to take vacation or personal time during Committee related activities. All Committee members are required to complete HRD’s Interview 101 training and any other internal training deemed appropriate by the Oneida Business Committee. All trainings must be completed before the members may participate in interviews. F. Members are terminated in accordance with the Comprehensive Policy Governing Boards, Committees and Commissions. 36 37 38 39 SECTION 5. TERM AND VACANCIES A. Members shall serve three (3) year terms with the first term staggered. B. Vacancies are filled by appointment according to the Comprehensive Policy Governing Boards, Committees and Commissions. 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 SECTION 6. OFFICERS 60 61 62 63 64 65 66 SECTION 7. MEETINGS A. The Committee will have a Chairperson, a Vice-Chairperson and a Secretary. B. The Chairperson is responsible to preside over all meetings of the Committee, be an ex officio member of all subcommittees of the Committee, may call emergency meetings and will keep the Committee informed of all business of the Committee. The Chairperson and the Secretary will submit reports to the OBC for publication in the GTC annual and semi-annual reports and will submit quarterly reports. The Chairperson will also be responsible to forward meeting location, agenda and meeting materials with the assistance of the Secretary of the Committee. The Vice-Chairperson will conduct meetings of the Committee in the absence of the Chairperson. The Secretary will keep meeting minutes in the appropriate format, provide notice of regular and emergency meetings of the Committee (along with the Chairperson), act as a custodian of the records, attend to all correspondence and present all official communications to the Committee, and work with the Business Committee Support Office (BCSO) to administer the budget. C. Officers are selected by the Committee for a one (1) year term. Officers may only hold one officer position at a time. Officers will hold their position until they resign or have their appointment terminated. Vacancies will be filled at the next regular or emergency meeting for the unexpired term being filled. D. The Committee is not authorized to hire any personnel. A. Regular meetings will be held once per month (or less if there is no business to discuss). Emergency meetings may be called only when time sensitive issues require immediate attention of the Committee. B. A quorum is met by a majority of the Committee and the Chairperson or Vice-Chairperson. C. An order of business is established by the bylaws. D. A simple majority of the Committee members present will vote on issues; the Chairperson will only Page 2 of 3 Public Packet 65 of 648 Analysis to Draft #3 2018 05 23 67 68 69 vote if there is a tie. The Committee will decide if e-polls will be used and will use a standard process for conducting e-polls. 70 71 72 73 74 75 76 77 SECTION 8. EXPECTATIONS 78 79 80 81 82 83 84 SECTION 9. STIPENDS AND COMPENSATION A. Committee members are expected to treat each other with respect. Failure to treat each other with respect can be grounds for termination from the board. Intentional violence committed, threatened to commit, or threatens to inflict emotional or bodily harm on another person or damage to property during a meeting is grounds for immediate termination of appointment on the Committee and/or imposition of sanctions or penalties according to the laws and policies of the Nation. Alcohol and illegal drug use is prohibited during official capacity. A. Committee members are eligible for one monthly stipend for meetings attended, one stipend per day for participating in interviews and/or job description pre-screens conducted by HRD, one member of the Committee may receive a stipend to attend an Oneida Judiciary hearing if that member is specifically subpoenaed, and a stipend for required training offered by the Nation as established by the Oneida Business Committee. B. Committee members are not eligible for any other type of compensation. 85 86 87 88 89 90 91 92 93 94 95 SECTION 10. RECORDS AND REPORTING 96 97 98 99 SECTION 11. AMENDMENTS A. Agendas will be maintained in a consistent format. Minutes must be prepared within thirty (30) days of the Committee’s meetings by the BCSO. All handouts, attachments, memos, etc. must be attached to the corresponding minutes and all meeting packets will be electronically maintained by the BCSO. B. Reports will be established by the Comprehensive Policy Governing Boards, Committees and Commissions. C. The Committee will regularly meet with the OBC Liaison as established by the Committee. D. The Committee is required to audio record all meetings and submit audio file to the BCSO within two (2) business days. A. Amendments to bylaws are required to be approved by the OBC. 100 101 Page 3 of 3 Public Packet 66 of 648 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 5 / 23 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to the accept the April 12, 2018 Quality of Life meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 4/12/18 QoL Meeting Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 67 of 648 Qu uality of Life Com mmittee e Meeting Minuttes for Ap pril 12, 20 018 Presentt: Tehassi Hill, H Daniel Guzman-K King, Kirby M Metoxen, E Ernest Steve ens III Others Present: Dr. D Vir, Prisc cilla Belisle, Latsiklanu unha Hill, E Eric Boulang ger, Rhiann non Metoxen n, Jacquelin ne Smith, Lee L Anne La aes, Layata alati Hill, Tin na Jorgenssen, Mandy Suthers - Darjune, Paula Jolly y – Darjune, Cathy Bacchhuber, Evander Dellgado I. Ca all to Orderr and Roll Call C Meeting call [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Acde5beb87e135b4e. Public record. Not legal advice.