# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac9fbe222c0f51782 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 272 Oneida Business Committee Executive Session 10:00 AM Tuesday, January 22, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, January 23, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Presentation of grants to Exxon/Mobil Education Alliance program recipients Sponsor: Michele Doxtator, Area Manager/Retail Profits B. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources C. Special Recognition of retirement - Rich VanBoxtel, Chief of Police Sponsor: Ernie Stevens III, Councilman D. Presentation of distribution to the Oneida Nation by Bay Bancorporation, Inc. Sponsor: Jeff Bowman, President/Bay Bancorporation Inc III. ADOPT THE AGENDA IV. OATH OF OFFICE A. V. Chief of Police, Oneida Police Department - Eric Boulanger Sponsor: Sandra Reveles, Chair/Oneida Police Commission MINUTES A. Approve the January 9, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 6 January 23, 2019 Public Packet VI. VII. 2 of 272 RESOLUTIONS A. Adopt resolution entitled Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services Sponsor: Lisa Summers, Secretary B. Adopt resolution entitled Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives Sponsor: Jennifer Webster, Councilwoman C. Adopt resolution entitled Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund Sponsor: David P. Jordan, Councilman STANDING COMMITTEES A. FINANCE COMMITTEE 1. B. C. LEGISLATIVE OPERATING COMMITTEE 1. Accept the January 2, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the January 7, 2019, special Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 3. Accept the Children’s Code Implementation quarterly update Sponsor: David P. Jordan, Councilman 4. Accept the Oneida Personnel Commission update Sponsor: David P. Jordan, Councilman QUALITY OF LIFE COMMITTEE 1. VIII. Approve the January 14, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer Accept the December 13, 2018, regular Quality of Life Committee meeting minutes Sponsor: Brandon Stevens, Vice-Chairman TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen - Region XI American Indian and Alaska Native National Training Conference - Albuquerque, NM - November 2629, 2018 Sponsor: Kirby Metoxen, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 6 January 23, 2019 Public Packet IX. X. 3 of 272 TRAVEL REQUESTS A. Approve the travel request - Secretary Lisa Summers and Councilwoman Jennifer Webster - 2019 Self-Governance Consultation Conference - Traverse City, MI - March 30-April 5, 2019 Sponsor: Lisa Summers, Secretary and Jennifer Webster, Councilwoman B. Approve the travel request - Chairman Tehassi Hill, Coucilman Kirby Metoxen, and additional OBC member(s) - Midwest Alliance of Sovereign Tribes Impact Week Washington DC - March 5-8, 2019 Sponsor: Tehassi Hill, Chairman C. Approve the travel request - OBC Members - 2019 National Indian Gaming Associate Trade Show - San Diego, CA - March 31-April 5, 2019 Sponsor: Tehassi Hill, Chairman D. Approve the travel request - Councilman Daniel Guzman King - National Congress of American Indians 2019 Executive Council Winter Session - Washington DC February 11-15, 2019 Sponsor: Daniel Guzman King, Councilman E. Approve the travel request - Councilman Daniel Guzman King - Annual Indigenous Farming and Anishinaabe Hemp Conference - Callaway, MN - February 28-March 3, 2019 Sponsor: Daniel Guzman King, Councilman F. Enter the e-poll results into the record for the failed travel request - Councilman Daniel Guzman King - 2019 State Inaugural Gala - Madison, WI - January 7-8, 2019 Sponsor: Lisa Summers, Secretary NEW BUSINESS A. Accept the Homeless Shelter survey update as information Sponsor: Jennifer Webster, Councilwoman B. Approve the activation of FY2019 CIP Funds - #07-002 SSB Remodeling - Phase V Sponsor: Troy Parr, Division Director/Community & Economic Development C. Approve the activation of FY2019 CIP funds - #14-002 Cemetery Improvements Sponsor: Troy Parr, Division Director/Community & Economic Development D. Approve the activation of FY2019 CIP funds - #14-012 Oneida Farms Barn & Manure Storage Sponsor: Troy Parr, Division Director/Community & Economic Development E. Approve the activation of FY2019 CIP funds - #15-003 NHC Remodeling - Phase VIII Sponsor: Troy Parr, Division Director/Community & Economic Development F. Approve the activation of FY2019 CIP funds - #16-008 OFF Facility Improvements Sponsor: Troy Parr, Division Director/Community & Economic Development Oneida Business Committee Regular Meeting Agenda Page 3 of 6 January 23, 2019 Public Packet XI. 4 of 272 G. Approve the activation of FY2019 CIP funds - #23-005 Residential Home Sites Sponsor: Troy Parr, Division Director/Community & Economic Development H. Review Poker rules of play and determine appropriate next steps Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission I. Approve the Oneida Nation and Northeast Wisconsin Technical College charter - file # 2018-1549 Sponsor: Tehassi Hill, Chairman REPORTS A. XII. OPERATIONAL 1. Accept the Health Care Service Group FY-2019 1st quarter report (1:30 p.m.) Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive Health-Operations & Medical 2. Accept the Protection and Preservation of Natural Resources Service Group FY-2019 1st quarter report (2:00 p.m.) Sponsor: Trish King, Treasurer 3. Accept the Protection and Preservation of Oneida Culture and Language Service Group FY-2019 1st quarter report (2:30 p.m.) Sponsor: Trish King, Treasurer 4. Accept the Education and Literacy Service Group FY-2019 1st quarter report (3:00 p.m.) Sponsor: Trish King, Treasurer 5. Accept the Economic Enterprises Service Group FY-2019 1st quarter report (3:30 p.m.) Sponsor: Trish King, Treasurer 6. Accept the Building and Property Maintenance Service Group FY-2019 1st quarter report (4:00 p.m.) Sponsor: Jacque Boyle, Division Director/Public Works GENERAL TRIBAL COUNCIL A. Approve two (2) actions regarding the Community Input Budget packet Sponsor: Trish King, Treasurer Oneida Business Committee Regular Meeting Agenda Page 4 of 6 January 23, 2019 Public Packet XIII. 5 of 272 EXECUTIVE SESSION A. B. REPORTS 1. Accept the Comprehensive Health Division FY-2019 1st quarter executive report (10:00 a.m.) Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive Health-Operations & Medical 2. Accept the Community & Economic Development Division FY-2019 1st quarter executive report (1:30 p.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development 3. Accept the Division of Public Works FY-2019 1st quarter executive report (10:30 a.m.) Sponsor: Jacque Boyle, Division Director/Public Works 4. Accept the Governmental Services Division FY-2019 1st quarter executive report (11:00 a.m.) Sponsor: George Skenandore, Division Director/Governmental Services 5. Accept the Internal Services Division FY-2019 1st quarter executive report (11:30 a.m.) Sponsor: Joanie Buckley, Division Director/Internal Services 6. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 7. Accept the Intergovernmental Affairs, Communications, and Self-Governance January 2019 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. 2. Accept the Thornberry Creek LPGA Classic January 2018 report (2:30 p.m.) Sponsor: Josh Doxtator, Chief Operating Officer/OGEC LAND MORTGAGE FUNDS a. Oneida Business Committee Accept the memorandum from the Chief Financial Officer Sponsor: Larry Barton, Chief Financial Officer Regular Meeting Agenda Page 5 of 6 January 23, 2019 Public Packet 6 of 272 C. XIV. NEW BUSINESS 1. File # ED19-005 - Complete an initial review (1:30 p.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development 2. File # ED19-006 - Complete an initial review (1:30 p.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development 3. Consider a request from the Environmental Resource Board pursuant to §105.7-4 Sponsor: Jameson Wilson, Chair/Environmental Resource Board ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 6 of 6 January 23, 2019 Public Packet Presentation of grants to Exxon/Mobil Education Alliance program recipients 7 of 272 Public Packet 8 of 272 Public Packet Special Recognition for Years of Service 9 of 272 Public Packet 10 of 272 Public Packet 11 of 272 YEARS OF SERVICE RECIPIENTS 1ST QUARTER 2019 OCTOBER - DECEMBER NAME DOXTATER,WILLIAM E SUPERVISOR DOH YOS DOXTATOR,SUSAN K Nov 8, 1993 25 KING,JR,RONALD E DREW-SKENANDORE,LISA J Dec 12, 1993 25 BENJAMIN,ROBERT P FISH,SARAH A Oct 18, 1993 25 RABIDEAU,IRVING C FISH,SARAH A Nov 8, 1993 25 SCHUYLER,ROBERT J FISH,SARAH A Dec 26, 1993 25 HEINZ,CRAIG GRAVES,TODD P Nov 19, 1993 25 YOUNG,PATRICK J HOUSE,DAKOTA K Nov 29, 1993 25 GILLIS,TED W HOUSE,DAKOTA K Dec 10, 1993 25 ROHR,SARAH M LALUZERNE,KIM A Nov 23, 1993 25 BRUSKY,MARGARET M LALUZERNE,KIM A Dec 8, 1993 25 LISON,NANCY A LALUZERNE,KIM A Dec 8, 1993 25 VANLANEN,JUDITH L LALUZERNE,KIM A Dec 8, 1993 25 GUSTAFSON,DEBORAH L LALUZERNE,KIM A Dec 20, 1993 25 RUBEN,PAMELA M LALUZERNE,KIM A Dec 20, 1993 25 SCHMIDT,HOLLY A MOORE,PATRICIA S Dec 14, 1993 25 JENKINS,LINDA R MOUSSEAU,SHARON A Dec 27, 1993 25 DOXTATER,LEANNE PETITJEAN,JAMES J Nov 29, 1993 25 HEIDER,LAURIE M PETITJEAN,MICKEY R Nov 22, 1993 25 SHAMPO,RHONDA R DOXTATER,ANDREW J Nov 15, 1993 25 SPENCER,SR,JAMIE A DOXTATOR,JASON W Dec 28, 1993 25 VANDENHEUVEL,DOUGLAS J GARVEY,MARLENE H Nov 30, 1993 25 JOSLIN,ANTHONY D HOUSE,DAKOTA K Nov 15, 1993 25 JANUARY 23rd UNABLE TO ATTEND LONG,RUTH A LALUZERNE,KIM A Dec 8, 1993 25 Retired SMITH,MARY K LALUZERNE,KIM A Dec 8, 1993 25 Retired DEMUTH,MICHAEL L MOORE,VAUGHN D Dec 7, 1993 25 HILL,CONNIE J PETITJEAN,MICKEY R Nov 8, 1993 25 GENSKOW LAPALM,HOLLY PETITJEAN,MICKEY R Nov 29, 1993 25 Public Packet 12 of 272 Oneida Business Committee Agenda Request Presentation of distribution to the Oneida Nation by Bay Bancorporation, Inc. 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: Oneida Business Committee to accept distribution check presented by Bay Bancorporation, Inc. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jeff Bowman, President/Bay Bancorporation, Inc. Primary Requestor/Submitter: David P. Jordan, Councilman/OBC Liaison Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Unbudgeted Public Packet 13 of 272 Oneida Business Committee Agenda Request Chief of Police, Oneida Police Department - Eric Boulanger 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Request for the swearing in ceremony for Eric Boulanger, Oneida Nation Police Chief 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Sandra Reveles, Chairwoman Primary Requestor/Submitter: Lois Strong- Vice Chairman Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 14 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: Promotion to Oneida Nation Chief of Police 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 15 of 272 Oneida Business Committee Agenda Request Approve the January 9, 2019, regular Business Committee meeting minutes 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve the January 9, 2019, regular Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/9/19 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 16 of 272 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, January 8, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, January 9, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Councilmembers: David Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster; Not Present: Chairman Tehassi Hill, Treasurer Trish King, Councilman Daniel Guzman King; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Melinda J. Danforth, Joanie Buckley, Troy Parr; REGULAR MEETING Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Councilmembers: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster; Not Present: Chairman Tehassi Hill, Treasurer Trish King; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Lisa Liggins, Brooke Doxtator, Debra Danforth, Brian Mereno, Michelle Myers, Eric Krawczyk, Donald Miller, Mitch Metoxen, Michele Doxtator, Aaron Manders, Clorissa Santiago, Kristen Hooker, Paul Witek, Chris Cornelius; I. CALL TO ORDER Meeting called to order by Vice-Chairman Brandon Stevens at 8:32 a.m. For the record: Chairman Tehassi Hill and Treasurer Trish King are on vacation. Item II. is addressed next. A. Special Recognition of Oneida Comprehensive Health Public Health Staff for achieving Public Health Accreditation Board (PHAB) accreditation for five (5) years (00:04:16) Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive HealthOperations & Medical Recognition by Councilwoman Jennifer Webster of the following individuals for their work in achieving PHAB accreditation: Neva Archiquette, Mary Arndt, Mary Burns, Joanne Close, Candi Cornelius, Maria Danforth, Carlissa Diedrich, Louetta Fowler, Leah Fuss, Brenda Haen, Jackie Havel, Susan Higgs, Alyssa Hudak, Lorleen John, Vicki Johnson, Tina Jorgensen, Char Kizior, Andrea Kolitsch, Eric Krawczyk, Dawn Krines Glatt, Kristine Labby, Carrie Lindsey, Heidi McCann, Debra Miller, Michelle Myers, Brittany Nikolich, Mallory Patton, Sarah Phillips, Tamar Ramirez, Stefanie Reinke, Isis Schreiber, Elizabeth Schwantes, Phyllis Shaline, Beatrice Skenandore, Brittany Skenandore, Stacy Skenandore, Tammy Skenandore, Tek Skenandore, Ted Skubal, Carol Torres, Amber Webster, Toni Walking Eagle, Barbara Webster, Regina Woods, Jeff Mears, Vanessa Miller, Melissa Nuthals, Katrina Snyder, Margaret VandenHeuvel, Brandon Wisneski, Dr. Ravinder Vir, and Debra Danforth RN BSN. Oneida Business Committee Regular Meeting Minutes Page 1 of 10 January 9, 2019 Public Packet 17 of 272 DRAFT B. Special recognition of retirement - Rich VanBoxtel, Chief of Police Sponsor: Ernie Stevens III, Councilman This recognition will occur at a later date. Item III. is addressed next. II. OPENING (00:00:45) Opening provided by Richard Summers III, Senior at Oneida Nation High School Item I.A. is addressed next. III. ADOPT THE AGENDA (00:17:03) Motion by David P. Jordan to adopt the agenda as presented, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King IV. OATH OF OFFICE (00:17:44) Oaths of Office administered by Secretary Lisa Summers. V. A. Oneida Nation Veterans Affairs Committee - Gerald Cornelius Sponsor: Lisa Summers, Secretary B. Oneida Pow-wow Committee - Brian Moreno Sponsor: Lisa Summers, Secretary C. Oneida Nation School Board - Aaron Manders Sponsor: Lisa Summers, Secretary MINUTES A. Approve the November 29, 2018, quarterly reports Business Committee meeting minutes (00:20:19) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the November 29, 2018, quarterly reports Business Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes Page 2 of 10 January 9, 2019 Public Packet 18 of 272 DRAFT B. Approve the December 12, 2018, regular Business Committee meeting minutes (00:20:54) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to accept the December 12, 2018, regular Business Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King C. Approve the December 14, 2018, special Business Committee meeting minutes (00:21:20) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the December 14, 2018, special Business Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King VI. RESOLUTIONS A. Adopt resolution entitled Higher Education Department’s Application to the Shakopee Mdewakanton Sioux Community (00:21:44) Sponsor: George Skenandore, Division Director/Governmental Services Motion by Lisa Summers to adopt resolution 01-09-19-A Higher Education Department’s Application to the Shakopee Mdewakanton Sioux Community, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King B. Adopt resolution entitled Oneida Nation, Recognizing Climate Change as a longterm threat to our Core Values (00:26:40) Sponsor: Ernie Stevens III, Councilman Motion by Lisa Summers to adopt resolution 01-09-19-B Oneida Nation, Recognizing Climate Change as a long-term threat to our Core Values, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes Page 3 of 10 January 9, 2019 Public Packet 19 of 272 DRAFT C. Adopt resolution entitled Yukwatsistayʌ’s Application to the Shakopee Mdewakanton Sioux Community (00:28:47) Sponsor: Debra Valentino, Tribal member Motion by Lisa Summers to adopt resolution 01-09-19-C Yukwatsistayʌ’s Application to the Shakopee Mdewakanton Sioux Community, with one (1) noted change [In line 11, delete "is"], seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King VII. STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE 1. Accept the November 8, 2018, regular Community Development Planning Committee meeting minutes(00:34:24) Sponsor: Ernie Stevens III, Councilman Motion by David P. Jordan to accept the November 8, 2018, regular Community Development Planning Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King B. FINANCE COMMITTEE 1. Approve the January 2, 2019, regular Finance Committee meeting minutes (00:34:58) Sponsor: Trish King, Treasurer Motion by Jennifer Webster to approve the January 2, 2019, regular Finance Committee meeting minutes, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King Motion by Lisa Summers to send the issue under IV.1. of the January 2, 2019, regular Finance Committee meeting minutes to the Business Committee Officers for the appropriate follow up, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes Page 4 of 10 January 9, 2019 Public Packet 20 of 272 DRAFT C. LEGISLATIVE OPERATING COMMITTEE 1. Accept the December 19, 2018, regular Legislative Operating Committee meeting minutes (00:38:11) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the December 19, 2018, regular Legislative Operating Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King 2. Approve the Oneida Personnel Commission bylaw amendments (00:38:45) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to approve the Oneida Personnel Commission bylaw amendments, with one (1) noted change [In line 328, add an "s" to "Committee"], seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King D. QUALITY OF LIFE COMMITTEE 1. Accept the November 15, 2018, regular Quality of Life Committee meeting minutes (00:42:59) Sponsor: Brandon Stevens, Vice-Chairman Motion by David P. Jordan to accept the November 15, 2018, regular Quality of Life Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King VIII. TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen - Standing up for Rural Wisconsin award ceremony - Wisconsin Dells, WI - October 29-30, 2018 (00:43:30) Sponsor: Kirby Metoxen, Councilman Motion by Jennifer Webster to approve the travel report from Councilman Kirby Metoxen for the Standing up for Rural Wisconsin award ceremony in Wisconsin Dells, WI - October 29-30, 2018, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes Page 5 of 10 January 9, 2019 Public Packet 21 of 272 DRAFT IX. TRAVEL REQUESTS A. Approve travel request in accordance with § 219.16-1 – Four (4) employees GrassWorks Inc. Grazing Conference 2019 - Wisconsin Dells, WI - January 31Febuary 2, 2019 (00:44:30) Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land Motion by David P. Jordan to approve the travel request in accordance with § 219.16-1 for Four (4) employees to attend the GrassWorks Inc. Grazing Conference 2019 in Wisconsin Dells, WI - January 31-Febuary 2, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King X. NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Microsoft-Master Services Agreement No. U6642559 - file # 2018-1502 (00:45:20) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to approve a limited waiver of sovereign immunity - Microsoft-Master Services Agreement No. U6642559 - file # 2018-1502, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King B. Approve the Capital Improvement Process (CIP) concept paper - Oneida Community Wellness Initiative - CIP # 16-0111 (00:46:24) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Lisa Summers to approve the Capital Improvement Process (CIP) concept paper - Oneida Community Wellness Initiative - CIP # 16-011, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Secretary Lisa Summers left at 9:36 a.m. C. Accept the update regarding the 120-Day Bridge Loan to Oneida Airport Hotel Corporation as information (01:04:05) Sponsor: Trish King, Treasurer Motion by Jennifer Webster to accept the update regarding the 120-Day Bridge Loan to Oneida Airport Hotel Corporation as information, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 1 The CIP # on the agenda for this meeting was incorrect. Oneida Business Committee The corrected is CIP # 16-011. Regular Meeting Minutes Page 6 of 10 January 9, 2019 Public Packet 22 of 272 DRAFT D. Approve an exception to resolution # BC-09-27-17-D and start Executive Session Discussion on January 22, 2019, at 10:00 a.m. (01:04:41) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve an exception to resolution # BC-09-27-17-D and start Executive Session Discussion on January 22, 2019, at 10:00 a.m., seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers XI. REPORTS A. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Land Commission FY-2018 4th quarter report (01:05:21) Sponsor: Rae Skenandore, Chair/Oneida Land Commission Motion by David P. Jordan to accept the Oneida Land Commission FY-2018 4th quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers XII. GENERAL TRIBAL COUNCIL A. PETITIONER SCOTT KOSBAB - CREATING A TERM LIMITS LAW 1. Accept the statement of effect (01:05:50) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the statement of effect, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers B. PETITIONER GINA D. POWLESS - RESCINDING THE REMOVAL LAW 1. Accept the statement of effect (01:06:27) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the statement of effect, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 7 of 10 January 9, 2019 Public Packet 23 of 272 DRAFT XIII. EXECUTIVE SESSION Vice-Chairman Brandon Stevens recessed the meeting at 9:39 a.m. for five (5) minutes. Vice-Chairman Brandon Stevens called meeting to order at 9:49 a.m. Roll call for the record: Present: Vice-Chairman Brandon Stevens; Councilman Daniel Guzman King; Councilman David P. Jordan; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Chairman Tehassi Hill;Treasurer Trish King; A. REPORTS 1. Accept the Annual Target #4 update (01:08:38) Sponsor: Joanie Buckley, Division Director/Internal Services Motion by Jennifer Webster to accept the Annual Target #4 update, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King 2. Accept the Chief Counsel report (01:09:04) Sponsor: Jo Anne House, Chief Counsel Motion by David P. Jordan to accept the Chief Counsel reports dated January 3, 2019, and January 4, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King 3. Accept the Intergovernmental Affairs, Communications, and Self-Governance December 2018 report (01:09:32) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Ernie Stevens III to accept the Intergovernmental Affairs, Communications, and SelfGovernance December 2018 report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King B. NEW BUSINESS 1. File # ED18-001 - Request to share document (01:10:00) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Jennifer Webster to approve sharing the requested document regarding file # ED18-001, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes Page 8 of 10 January 9, 2019 Public Packet 24 of 272 DRAFT 2. Approve the Fletcher Law, PLLC legal services agreement amendment - file # 2018-0697 (01:10:27) Sponsor: Ernie Stevens III, Councilman Motion by Jennifer Webster to approve the Fletcher Law, PLLC legal services agreement amendment file # 2018-0697, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Abstained: Lisa Summers Not Present: Tehassi Hill, Trish King 3. Discuss amendments to resolution # BC 06-13-18-A (01:11:00) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to accept the discussion as information, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Motion by Lisa Summers to adopt resolution 01-09-19-D Amending resolution # BC 06-13-18-A Appointment of Liaison Responsibilities for Organization Entities and move the resolution to open session, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Motion by Kirby Metoxen to approve the correspondence and authorize the Vice-Chairman to sign, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King 4. Determine next steps regarding Transition/Communication plan for DR-19 (01:12:05) Sponsor: Trish King, Treasurer Motion by Lisa Summers to accept the request as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King 5. Adopt resolution entitled Regarding Pardon of Sonia Luna (01:12:29) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to adopt resolution 01-09-19-E Regarding Pardon of Sonia Luna and move the resolution to open session, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Oneida Business Committee Regular Meeting Minutes Page 9 of 10 January 9, 2019 Public Packet 25 of 272 DRAFT 6. Adopt resolution entitled Regarding Pardon of Lee Skenandore (01:12:59) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to adopt resolution 01-09-19-F Regarding Pardon of Lee Skenandore and move the resolution to open session, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King XIV. ADJOURN (01:13:35) Motion by Daniel Guzman King to adjourn at 9:55 a.m., seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Tehassi Hill, Trish King Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 10 of 10 January 9, 2019 Public Packet 26 of 272 Oneida Business Committee Agenda Request Adopt resolution entitled Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approve BC Resolution Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 27 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This resolution allows for the transfer of Self-Governance funds designated for the purpose of carrying out Community Fire Protection services to the Town of Oneida to assist in the purchase of a fire truck. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 28 of 272 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Oneida, WI 54155 BC Resolution # _____________ Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, it is the mission of the Oneida Nation to govern and protect the people, land, and resources of the Oneida Nation; and WHEREAS, the Oneida Nation has a compact and funding agreement with the Department of Interior’s Bureau of Indian Affairs (BIA) pursuant to Title IV of the Indian Self-Determination and Education Assistance Act (P.L. 93-638); and WHEREAS, in accordance with the funding agreement, the Oneida Nation assumes responsibility for implementing the Community Fire Protection program; and WHEREAS, the Oneida Nation receives recurring Self-Governance funds for carrying out Community Fire Protection services for the purpose of supporting Tribal staff, training volunteer firefighters, repairing existing firefighting equipment, purchasing additional equipment, and more; and WHEREAS, the Oneida Nation and the Town of Oneida enjoy a relationship of mutual trust and respect; and WHEREAS, the Oneida Nation and the Town of Oneida have been and continue to be good neighbors, and desire in the spirit of cooperation between the two governments to continue doing so; and WHEREAS, both the Oneida Nation and the Town of Oneida exercise jurisdiction and provide governmental services within their respective territories, and both recognize the importance of collaborative efforts to mitigate costs associated with providing governmental services; and WHEREAS, the Oneida Nation understands the importance of having proper fire protection equipment, including adequate fire fighting vehicles, to ensure the Oneida Nation’s people, land, and resources are protected; and Public Packet 29 of 272 BC Resolution # _______ Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services Page 2 of 2 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 WHEREAS, the Oneida Nation does not currently have its own fire department but relies on surrounding municipalities to provide fire protection services; and WHEREAS, the Town of Oneida provides fire protection services to the Oneida Nation and its members; and WHEREAS, the Town of Oneida has purchased a fire truck; and WHEREAS, the Oneida Business Committee determined that the members of the Oneida Nation will be better protected with the purchase of this fire truck and decided to contribute toward the cost of the first truck by using funds designated for Community Fire Protection services. NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee authorizes Self-Governance funds designated for Community Fire Protection services in the amount of $88,699.42, from Fiscal Years 2011-2018, be made available to the Town of Oneida to assist in the costs associated with the purchase of the fire truck. Public Packet 30 of 272 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services Summary The resolution authorizes Self-Governance funds designated for Community Fire Protection services in the amount of eighty-eight thousand six hundred and ninety-nine dollars and forty-two cents ($89,699.42) to be made available to the Town of Oneida to assist in the costs associated with the purchase of a fire truck. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: January 2, 2019 Analysis by the Legislative Reference Office This resolution provides that the Nation receives recurring Self-Governance funds from the Department of Interior’s Bureau of Indian Affairs for carrying out Community Fire Protection services which include supporting Tribal staff, training volunteer firefighters, repairing existing firefighting equipment, and purchasing additional equipment. The Nation does not currently have its own fire department, but instead relies on surrounding municipalities, such as the Town of Oneida, to provide fire protection services. The Town of Oneida has recently purchased a fire truck, and the Oneida Business Committee determined that the members of the Oneida Nation will be better protected with the purchase of this fire truck and decided to contribute toward the cost of the fire truck by using funds designated for Community Fire Protection services. This resolution authorizes Self-Governance funds designated for Community Fire Protection services in the amount of eighty-eight thousand six hundred and ninety-nine dollars and forty-two cents ($89,699.42), from Fiscal Years 2011-2018, be made available to the Town of Oneida to assist in the costs associated with the purchase of the fire truck. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 31 of 272 Oneida Business Committee Agenda Request Adopt resolution entitled Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust R 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approve BC Resolution Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 32 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This resolution supports the enactment of legislation to ensure Medicaid advances the federal government’s trust responsibility to tribal governments. A statement of Effect is not needed for a resolution that supports a cause. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 33 of 272 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Oneida, WI 54155 BC Resolution # _____________ Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation serves all Federally-recognized American Indians and Alaskan Natives (AI/AN) who receive health care services from the Oneida Nation by advocating for the provision of quality health care to AI/ANs, as well as upholding the federal government’s trust responsibility to provide health care to all AI/AN tribal governments; and WHEREAS, tribal nations have a unique government-to-government relationship with the federal government, and it is required that the federal government consult with tribal governments on any policy or action that will significantly impact tribal governments; and WHEREAS, tribal nations are political, sovereign entities whose status stems from the inherent sovereignty they possess as self-governing people predating the founding of the United States, and since its founding, the United States has recognized tribal nations as such and entered treaties with them on that basis; and WHEREAS, Executive Order 13175 sets forth clear definitions and frameworks for consultation, policymaking, and accountability to ensure that consultation with tribal nations is meaningful; and WHEREAS, in 24 U.S.C. § 1602(a)(1), Congress declared that “it is the policy of this Nation, in fulfillment of its special trust responsibilities and legal obligations to Indians…to ensure the highest possible health status for Indians and urban Indians and to provide all resources necessary to effect that policy”; and WHEREAS, in 1955, Congress created the Indian Health Service (IHS) to help fulfill its trust responsibility for health care to tribes; and WHEREAS, the unmet health needs of AI/ANs are severe and the health status of AI/ANs is far below that of the general population of the United States, resulting in an average life expectancy for AI/ANs 4.5 years less than the rest of the U.S. population; and Public Packet 34 of 272 BC Resolution # _______ Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives Page 2 of 3 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 WHEREAS, in 1976, Congress noted that Medicaid payments were a “needed supplement to a health care program which has for too long been insufficient to provide quality health care to the American Indian” (H.R. Rep. No. 94-1026-Part III); and WHEREAS, in 1976, Congress established the authority for the IHS, tribal nations, and tribal health organizations, to seek reimbursement under the federal Medicaid program to help fulfill its trust responsibility for health care to the tribes; and WHEREAS, in FY 2017, the congressional appropriations for IHS was only $3,026 per person1, as compared to average per capita spending nationally for personal health care services of $9,2072; and WHEREAS, the IHS continues to be funded by Congress at less than half of expected need—even when considering available government health insurance resources—leading to rationed care and worse health outcomes for AI/ANs3; and WHEREAS, the federal Medicaid program generates significant resources that are critical to the ability of tribal nations to meet the health care needs of tribal citizens, but there are significant gaps in access to quality health care services under the federal Medicaid program for low and moderate-income AI/ANs, depending upon state of residence; and WHEREAS, AI/ANs across the United States have substantially different eligibility and access to services under the federal Medicaid program based on their state of residence; and WHEREAS, state governments are not reimbursed for the costs of care provided by urban Indian health care providers to AI/ANs to the same degree that state governments are reimbursed for care to AI/ANs provided by IHS and tribal health care providers; and WHEREAS, the federal Medicaid program provides insufficient flexibility to tribes to design and implement health service delivery approaches that meet the unique circumstances in Indian country; and WHEREAS, tribal nations have developed a legislative proposal to address these gaps in access to quality health care services; and WHEREAS, these provisions, if enacted, will improve access to quality health care services for AI/ANs 1 The figure on congressional appropriations for IHS includes funding for health care delivery as well as sanitation, facilities and environmental health. Per capita IHS appropriation was calculated from $4,957,856,000 in total appropriations divided by 1,638,687 Active Users. Source: 2017 IHS Expenditures Per Capita and Other Federal Health Care Expenditures Per Capita," February 26, 2018, available at: https://www.ihs.gov/ihcif/includes/ themes/responsive2017/display_objects/documents/2018/2017_IHS_Expenditures.pdf, last accessed 10/15/2018. 2 NHE Projections 2016-2025 –Tables, Table 5 Personal Health Care Expenditures; Aggregate and per Capita Amounts, Percent Distribution and Annual Percent Change by Source of Funds: Calendar Years 2016-2025; Per Capita Amount; Projected; available at https://www.cms.gov/Research-Statistics-Data-and-Systems/StatisticsTrends-and-Reports/NationalHealthExpendData/NationalHealthAccountsProjected.html. 3 “FY2017 Indian Health Service Level of Need Funded (LNF) Calculation” (shown at https://www.ihs.gov/ihcif/ includes/themes/responsive2017/display_objects/documents/2018/FY_2017_LevelofNeedFunded_(LNF)_Table.pdf ) indicates an LNF funding percentage of 46.6%. A preliminary LNF figure for FY 2018 of 48.6% was calculated by IHS, which includes consideration of third-party coverage made available through the Affordable Care Act. Public Packet 35 of 272 BC Resolution # _______ Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives Page 3 of 3 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 across all states, and thereby advance the federal government’s trust responsibility to AI/ANs and tribal governments. NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee supports the enactment of legislation to ensure Medicaid advances the federal government’s trust responsibility to AI/AN tribal governments. NOW THEREFORE BE IT FINALLY RESOLVED, that the Oneida Business Committee supports the legislative proposal that will improve access to quality health care services by: 1) Allowing states to extend Medicaid eligibility to all AI/ANs with households up to 138% of the federal poverty level. 2) Allowing Indian health care providers nationwide to receive Medicaid reimbursement for health care services provided to AI/ANs as authorized under the Indian Health Care Improvement Act. 3) Extending full federal funding (through 100% FMAP) to states for Medicaid services furnished by urban Indian providers to AI/ANs 4) clarifying that state Medicaid programs are authorized to implement Indian-specific policies and are not permitted to override Indian-specific Medicaid provisions in federal law through state waivers. 5) Removing the limitation on billing by Indian health care providers for services provided outside the four walls of a clinic facility. Public Packet 36 of 272 Oneida Business Committee Agenda Request Adopt resolution entitled Allocation of Bay Bancorporation Dividends and Revenues to the Economic D 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, Councilmember Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 37 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: ***BACKGROUND*** The Oneida Business Committee created the Economic Development, Diversification and Community Development Fund in resolution # BC-09-28-16-B, amended the fund purpose to include community development by resolution # BC-07-12-17-A, and recently amended the resolution to clarify how the fund can be accessed in resolution # BC-12-12-18-B, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund. The Oneida Nation has received a dividend or revenue payment from Bay Bancorporation Inc. which has been placed in the Nation’s General Fund until the funds are designated for use. The Oneida Business Committee has determined that dividends or revenues received from Bay Bancorporation Inc. should be placed in the Economic Development, Diversification and Community Development Fund in the same manner as those dividends or revenuesreceived from OESC, Inc. Adopting this resolution will allocate the dividends and revenues from Bay Bancorporation to the Economic Development, Diversification and Community Development Fund. ***REQUESTED ACTION*** Adopt resolution entitled Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 38 of 272 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Oneida, WI 54155 BC Resolution # _____________ Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee created the Economic Development, Diversification and Community Development Fund in resolution # BC-09-28-16-B, amended the fund purpose to include community development by resolution # BC-07-12-17-A, and recently amended the resolution to clarify how the fund can be accessed in resolution # BC-12-12-18-B, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund; and WHEREAS, the Oneida Nation has received a dividend or revenue payment from Bay Bancorporation in the amount of $__________ which has been placed in the Nation’s General Fund until the funds are designated for use; and WHEREAS, the Oneida Business Committee has determined that dividends or revenues received from Bay Bancorporation should be placed in the Economic Development, Diversification and Community Development Fund in the same manner as those dividends or revenues received from OESC, Inc.; NOW THEREFORE BE IT RESOLVED, that the dividends and revenues from Bay Bancorporation shall be allocated to the Economic Development, Diversification and Community Development Fund. The interest income generated by any balance shall not accrue to the Economic Development, Diversification and Community Development Fund. BE IT FURTHER RESOLVED, that the dividend or revenue payment in the amount of $_________ received by the Oneida Nation shall be placed on the Economic Development, Diversification and Community Development Fund. Public Packet 39 of 272 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund Summary The resolution provides that any dividends and revenues from Bay Bancorporation shall be allocated to the Economic Development, Diversification and Community Development Fund. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: January 17, 2019 Analysis by the Legislative Reference Office The Oneida Business Committee created the Economic Development, Diversification and Community Development Fund through resolution BC-09-28-16-B, amended the fund purpose to include community development through resolution BC-07-12-17-A, and recently amended the resolution to clarify how the fund can be accessed in resolution BC-12-12-18-B. The resolution states that the Oneida Nation has received a dividend or revenue payment from Bay Bancorporation, and this payment has been placed in the Nation’s General Fund until the funds are designated for use. The Oneida Business Committee has determined that dividends or revenues received from Bay Bancorporation should be placed in the Economic Development, Diversification and Community Development Fund in the same manner as those dividends or revenues received from OESC, Inc. This resolution provides that the dividends and revenues from Bay Bancorporation shall be allocated to the Economic Development, Diversification and Community Development Fund. The resolution clarifies that interest income generated by any balance shall not accrue to the Economic Development, Diversification and Community Development Fund. Finally, the resolution provides that the dividend or revenue payment that was received by the Oneida Nation be placed in the Economic Development, Diversification and Community Development Fund. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet Approve the January 14, 2019, regular Finance Committee meeting minutes 40 of 272 Public Packet 41 of 272 Public Packet 42 of 272 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise Vigue, Executive Assistant Jan. 14, 2019 E-Poll Results of: FC Meeting Minutes of January 14, 2019 An E-Poll vote of the Finance Committee was conducted to approve the 1/14/19 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 4 Y ES votes from Patrick Stensloff, Chad Fuss, Jennifer Webster, and Daniel Guzman King to approve the January 14, 2019 Finance Committee Meeting Minutes. The minutes will be placed on the next Business Committee agenda of 1/23/19 for approval and placed on the next Finance Committee agenda of 2/4/19 to ratify this E-Poll action. Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 43 of 272 FINANCE COMMITTEE FC REGULAR MEETING Jan. 14, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC REGULAR MEETING: Terry Cornelius, FC Vice-Chair (Alt.) Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director Jennifer Webster, BC Council Member Chad Fuss, AGGM-Finance (Gam. Alt.) EXCUSED: Patricia King, Treasurer/FC Chair, Larry Barton, CFO/FC Vice-Chair and Shirley Barber, FC Elder Member OTHERS PRESENT: Michele Doxtator, Catherine Hirth, Andrew Doxtater and Denise J. Vigue taking minutes I. CALL TO ORDER: The Regular FC Meeting was called to order by the FC Vice-Chair (Alt.) at 9:00 A.M. II. APPROVAL OF AGENDA: JANUARY 14, 2019 Motion by Jennifer Webster to approve the Finance Committee meeting agenda of Jan. 14, 2019. Seconded by Chad Fuss. Motion carried unanimously. III. APPROVAL OF MINUTES: JANUARY 2, 2019 (Approved via E-Poll on 1/3/19): Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 1/3/19 approving the 1/2/19 Finance Committee Meeting Minutes. Seconded by Daniel Guzman King. Motion carried unanimously. IV. TABLED BUSINESS: None V. CAPITAL EXPENDITURES: None VI. DONATIONS: REPORT(S): 1. Monthly Donation Report for January 2019 Denise J. Vigue, Finance Motion by Jennifer Webster to accept the January 2019 Donation Report. Seconded by Patrick Stensloff. Motion carried unanimously. REQUESTS: 1. 2019 Spirit of the Hoops in Oneida Requestor: David Powless, Owner Mountain Chief Institute Amount: $2,500. Motion by Chad Fuss to approve from the Finance Committee Donation Line the 2019 Spirit of the Hoops Event request from Mountain Chief Institute in the amount of $2,300.00 to cover the costs of coach’s fees and camp T-shirts or bags. Seconded by Daniel Guzman King. Motion carried unanimously. Page 1 of 2 Finance Committee Meeting Minutes of January 14, 2019 Public Packet VII. 44 of 272 NEW BUSINESS: 1. FY19 Blanket PO – Data Financial – Maintenance Chad Fuss, Gaming - Administration Amount: $424,880.64 This is payment for the second year of a two-year agreement for machine maintenance for all coin counters that run 24/7 throughout the Gaming operations; Andrew Doxtater was present to explain all the details of what is covered and the almost daily services provided by the vendor. Motion by Patrick Stensloff to approve the FY19 Blanket Purchase Order request for Data Financial in the amount of $424,880.64. Seconded by Jennifer Webster. Chad Fuss abstained. Motion carried. VIII. EXECUTIVE SESSION: Motion by Patrick Stensloff to move into Executive Session. Seconded by Jennifer Webster. Time: 9:11 A.M. Motion by Daniel Guzman King to come out of Executive Session. Seconded by Chad Fuss. Time: 9:19 A.M. 1. Green Bay Packer Gate Sponsorship Michele Doxtator, Representing Joint Marketing Motion by Chad Fuss to approve the payment(s) for the Green Bay Packer Gate Sponsorship contingent upon the CFO submitting his questions and getting a response back from the requestor before the next Finance Committee meeting. Seconded by Jennifer Webster. Motion carried unanimously. 2. Independent Contractor #2012-1259 Catherine Hirth, Special Diabetes Program-OHC Motion by Jennifer Webster to approve the payment to the Independent Contractor (#2012-1259) in the amount specified in the request. Seconded by Patrick Stensloff. Motion carried unanimously. IX. FOLLOW UP: None X. FOR INFORMATION ONLY: None XI. ADJOURN: Motion by Jennifer Webster to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 9:21 A.M. NOTE: The Assistant to the Treasurer provided a highlighted copy of a BC resolution for the Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law for review; it will be on the next FC agenda for formal action. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: January 14, 2019 Oneida Business Committee’s FC Minutes Approval Date: Page 2 of 2 Finance Committee Meeting Minutes of January 14, 2019 Public Packet 45 of 272 Oneida Business Committee Agenda Request Accept the January 2, 2019, regular Legislative Operating Committee meeting minutes 1. Meeting Date Requested: / 23 / 19 1 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the January 2, 2019 LOC meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/2/19 LOC meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairperson Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 46 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 47 of 272 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center January 2, 2019 9:00 a.m. Present: Jennifer Webster, Kirby Metoxen, Ernest Stevens III, Daniel Guzman King Excused: David P. Jordan Others Present: Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Kristen Hooker, Lee Cornelius, Jackie Johnson I. Call to Order and Approval of the Agenda Kirby Metoxen called the January 2, 2019 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Daniel Guzman King to approve the agenda; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be Approved December 19, 2018 LOC Minutes Motion by Jennifer Webster to approve the December 19, 2018 Legislative Operating Committee meeting minutes and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. III. Current Business 1. Petition Scott Kosbab – Creating a Term Limits Law (1:47-2:27) Motion by Jennifer Webster to accept the statement of effect for the Petition: Scott Kosbab – Creating a Term Limits Law and forward to the Oneida Business Committee; seconded by Ernest Stevens III. Motion carried unanimously. 2. Employee Protection Policy Amendments (2:29-3:30) Motion by Jennifer Webster to accept the updated public comment review memorandum; seconded by Daniel Guzman King. Motion carried unanimously. Subsequent motion by Jennifer Webster to approve the fiscal impact statement memorandum and forward to the Finance Department directing that a fiscal impact statement of the proposed Whistleblower Protection law be prepared for inclusion on the February 6, 2019 Legislative Operating Committee meeting agenda; seconded by Ernest Stevens III. Motion carried unanimously. 3. Petition: G. Powless – Rescinding the Removal Law (3:35-4:4:14) Motion by Jennifer Webster to accept the statement of effect for the Petition: G. Powless – Rescinding the Removal Law and forward to the Oneida Business Committee; seconded by Daniel Guzman King. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of January 2, 2019 Page 1 of 2 Public Packet 48 of 272 4. Oneida Personnel Commission Bylaw Amendments (4:20-10:15) Motion by Ernest Stevens III to accept the Oneida Personnel Commission bylaw amendments and forward to the Oneida Business Committee for consideration; seconded by Daniel Guzman King. Motion carried unanimously. IV. New Submissions 1. General Welfare Exclusions Act – Income Exemptions (10:20-11:12) Motion by Jennifer Webster add the General Welfare Exclusions Act – Income Exemptions to the active files list and assign Jennifer Webster as the sponsor; seconded Ernest Stevens III. Motion carried unanimously. V. Additions VI. Administrative Items VII. Executive Session VIII. Adjourn Motion by Daniel Guzman King to adjourn the January 2, 2019 Legislative Operating Committee meeting at 9:11 a.m.; seconded by Ernest Stevens III. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of January 2, 2019 Page 2 of 2 Public Packet 49 of 272 Oneida Business Committee Agenda Request Accept the January 7, 2019, special Legislative Operating Committee meeting minutes 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the January 7, 2019 LOC Special Meeting Minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/7/19 LOC Special Meeting Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 50 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 51 of 272 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE SPECIAL MEETING MINUTES Oneida Business Committee Conference Room-2nd Floor Norbert Hill Center January 7, 2019 1:00 p.m. Present: Kirby Metoxen, Ernest Stevens III, David P. Jordan Excused: Jennifer Webster, Daniel Guzman King Others Present: Maureen Perkins, Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Kristen Hooker, Lee Cornelius, Bonnie Pigman I. Call to Order and Approval of the Agenda David P. Jordan called the January 7, 2019 Legislative Operating Committee meeting to order at 1:00 p.m. Motion by Ernest Stevens III to approve the agenda; seconded by Kirby Metoxen. Motion carried unanimously. II. Minutes to be Approved III. Current Business 1. Sanctions and Penalties Law (1:20-26:34) Motion by Kirby Metoxen to approve the adoption packet for the proposed Sanctions and Penalties Law and forward to the Oneida Business Committee for inclusion on the tentatively scheduled February 24, 2019 General Tribal Council meeting agenda for the General Tribal Council’s consideration of adoption; seconded by Ernest Stevens III. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Items VII. Executive Session VIII. Adjourn Motion by Kirby Metoxen to adjourn the January 7, 2019 Legislative Operating Committee meeting at 1:26 p.m.; seconded by Ernest Stevens III. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of January 7, 2019 Page 1 of 1 Public Packet 52 of 272 Oneida Business Committee Agenda Request Accept the Children’s Code Implementation quarterly update 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the Children's Code Quarterly Implementation Update 3. Supporting Materials Report Resolution Contract Other: 1. Children's Code Quarterly Update 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 53 of 272 Public Packet 54 of 272 Public Packet 55 of 272 Public Packet 56 of 272 Public Packet 57 of 272 Public Packet 58 of 272 Public Packet 59 of 272 Oneida Business Committee Agenda Request Accept the Oneida Personnel Commission update 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the Oneida Personnel Commission Update 3. Supporting Materials Report Resolution Contract Other: 1. OPC Update 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 60 of 272 Public Packet 61 of 272 Public Packet 62 of 272 Oneida Business Committee Agenda Request Accept the December 13, 2018, regular Quality of Life Committee meeting minutes 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to accept the December 13, 2018 Quality of Life (QOL) meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 12/13/18 QOL Meeting Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Ernest Stevens III, QOL Vice-Chair Your Name, Title / Dept. or Tribal Member Additional Requestor: Cathy Bachhuber, Executive Assistant Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 63 of 272 Quality of Life Committee December 13, 2018 8:30 a.m. BC-ECR Minutes Present: Ernest Stevens III, Daniel Guzman-King, Tehassi Hill, Kirby Metoxen, Brandon Stevens Others Present: Dr. Vir, Cathy Bachhuber I. Call to Order and Roll Call Meeting called to order by Ernest Stevens III at 8:33 a.m. with Tehassi Hill, Kirby Metoxen, and Daniel Guzman-King also present. Brandon Stevens arrived at 8:40 a.m. II. Approval of the agenda Motion by Tehassi Hill to approve the agenda, seconded by Kirby Metoxen. Motion carried: Ayes: Kirby Metoxen, Daniel Guzman-King Abstentions: Tehassi Hill III. Approval of Meeting Minutes A. November 15, 2018, Quality of Life meeting minutes Motion by Tehassi Hill to approve the minutes, seconded by Daniel Guzman-King. Motion carried unanimously. Brandon Stevens took over chairing the meeting. IV. Unfinished Business A. Mental Health Checkups – Daniel Guzman-King Motion by Daniel Guzman-King to defer to the Wellness Council to work with Risk Management and other necessary departments to develop a mental health checkup that can be incentivized through the HRA / RAS point system and to report back to the QoL in February, seconded by Tehassi Hill. Motion carried unanimously. V. Reports A. Tribal Action Plan – Daniel Guzman-King Motion by Ernest Stevens III to approve the Tribal Action Plan update, seconded by Kirby Metoxen. Motion carried unanimously. B. Environmental Issues – Daniel Guzman-King Motion by Tehassi Hill to request a report from Pat Pelky and Oneida Law Office on the status and history of Treatment as a State (TAS) and DICAs as it relates to Oneida water and air and Quality of Life Committee Minutes December 13, 2018 Page 1 of 2 Public Packet 64 of 272 to report back to the February QOL meeting, seconded by Daniel Guzman-King. Motion carried unanimously. VI. Additions A. FYI Updates 1. BBBS MOU Update – Ernest Stevens III No action taken. 2. 7G Youth Sports Initiative – Ernest Stevens III No action taken. 3. Zero Suicide – Dr. Ravinder Vir Motion by Daniel Guzman-King to put on the QoL agenda quarterly as a standing update, seconded by Ernest Stevens III. Motion carried unanimously. VII. Adjourn Motion by Tehassi Hill to adjourn at 9:55 a.m., seconded by Kirby Metoxen. Motion carried unanimously. Quality of Life Committee Minutes December 13, 2018 Page 2 of 2 Public Packet 65 of 272 Approve the travel report - Councilman Kirby Metoxen - Region XI American Indian and Alaska Native Public Packet 66 of 272 Public Packet 67 of 272 Public Packet 68 of 272  Approve the travel request - Secretary Lisa Summers and Councilwoman Jennifer Webster - 2019 Sel    /  /            Jennifer Webster         each                 Jennifer Webster serves as the liaison to several federal offices to include the Dept of Health & Dept of Agriculture    and Jennifer Webster, Council Member (submitted by Chris Cornelius, Exe Asst to Sec)     Public Packet 69 of 272 Public Packet 70 of 272 Public Packet 71 of 272 Public Packet 72 of 272 Public Packet 73 of 272 Public Packet 74 of 272 Oneida Business Committee Travel Request Approve the travel request - Chairman Tehassi Hill, Coucilman Kirby Metoxen, and additional OBC me 1. OBC Meeting Date Requested: 01 / 23 / 19 e-poll requested 2. General Information: Event Name: Event Location: Midwest Alliance of Sovereign Tribes Impact Week Washington, DC Attendee(s): Tehassi Hill Departure Date: Attendee(s): Kirby Metoxen Return Date: Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: $2,662 Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: MAST"s mission is to "advance, protect, preserve, and enhance the mutual interests, treaty rights, sovereignty, and cultural way of life of the sovereign nations of the Midwest throughout the 21st century." The organization coordinates the important public policy issues and initiatives at the state, regional and federal levels, promotes unity and cooperation among member tribes and advocates for member tribes. Oneida Nation will be represented at the Tribal Leaders roundtable discussion, as well as the other discussions which occur during MAST Impact Week. 5. Submission Sponsor: Tehassi Hill, Chairman 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 75 of 272 Public Packet 76 of 272 Public Packet 77 of 272 Public Packet 78 of 272 Oneida Business Committee Travel Request Approve the travel request - OBC Members - 2019 National Indian Gaming Associate Trade Show - Sa 1. OBC Meeting Date Requested: 01 / 23 / 19 e-poll requested 2. General Information: Event Name: Event Location: 2019 National Indian Gaming Association Trade Show San Diego, CA Attendee(s): TBD Departure Date: Attendee(s): TBD Return Date: Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted $3,002 Cost Estimate: Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: The National Indian Gaming Association Tradeshow & Convention offers 60 different sessions on various topics, such as Finance, Legislative/Policy, Management & Development, and Regulation & Compliance, among other topics presented by industry leaders and executives. Placing this on the agenda to identify attendee(s) so as to get the lowest traveling costs. 5. Submission Sponsor: Tehassi Hill, Chairman 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 79 of 272 Public Packet 80 of 272 Approve the travel request - Councilman Daniel Guzman King - National Congress of American Indian Public Packet 81 of 272 Public Packet 82 of 272 Public Packet 83 of 272 Public Packet 84 of 272 Public Packet 85 of 272 Public Packet 86 of 272 Public Packet 87 of 272 Public Packet 88 of 272 Approve the travel request - Councilman Daniel Guzman King - Annual Indigenous Farming and Anish Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 01 I 23 I 19 D e-poll requested 2. Gener.al Information: i g�en Event Name: ______A_n_n_u_al_ ln _ _____ _ _ _ ce _ _ ren _ i_ n_aa_ b_ �e H_ e_ m _ �p_C_on_ fe _ _ ni_ sh _ d_ � _ __F_ar_ m_ in�g�a_nd_ A _ o_ us Attendee(s): IDan iel GuzmanK ing Event Locat ion: Callaway, MN Departure Date: .__j ____Fe_b 28_ ,_ _20__ 19___ ___, Attendee(s): Mar 3, 2019 Attendee(s): Return Date: '--------------� 3. Budget Information: 18] Funds available in ind iv idual travel budget(s) D Unbudgeted D Grant Funded or Reimbursed 4. Justification: Cost Est imate: $105 2.50 $287.50 registration $142.50 Winona LaDuke day conference $133 hotel/day $55 per diem/day Descr ibe the just ification of th is Travel Request: As .the V ice Cha irman of the Community Devel opment Planning Comm ittee and Co-Lead of the Industr ial Hemp project, I am request ing to attend the Annual Indigenous Farming and Anish inaabe Hemp Conference. I will be gain ing knowledge on their success of the ir nat ive agr icultural techn iques and initiat ives to share and incorporate w ith our hemp team on how we can ut ilize our resources. Requested Act ion: Approve the travel request for Councilman Daniel GuzmanK ing to attend the Annual Indigenous Farming and Anish inaabe Hemp Conference in Callaway, MN February 28-March 3, 2019. 5. Submission _ _ ing _ u_ n_ ci_ l_m_ _ - - r _ o - m _ _ a_nK - _ ,C Sponsor: lr-Da- n- i-e 1- Guz embe ------------------------, 1) Save a copy of th is form for y our records. 2) Pr int this form as a *.pdf OR print and scan th is form in as *.pdf. 3 ) E-mail th is form and all support ing mater ials in a SINGLE *.pdf f ile to: B(_Agenda_Requests@oneidanat ion.org Form approved by OBC on 03/25/2075 Public Packet 89 of 272 Public Packet 90 of 272 Public Packet 91 of 272 Public Packet 92 of 272 Oneida Business Committee Agenda Request Enter the e-poll results into the record for the failed travel request - Councilman Daniel Guzman King 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Request Accept as Information only Action - please describe: Enter the e-poll results into the record for the failed travel request for Councilman Daniel Guzman King to attend the 2019 State Inaugural Gala - Madison, WI ͈ January 7-8, 2019 3. Supporting Materials Report Resolution Contract Other: 1. E-mails with request and results 3. 2. BC Agenda Request and supporting materials 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Business Committee Support Office on behalf of Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Requestor: Daniel Guzman King, Councilman Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet From: Sent: To: Cc: Subject: Attachments: Importance: 93 of 272 TribalSecretary Monday, January 07, 2019 10:10 AM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill BC_Agenda_Requests; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster E-POLL RESULTS: Approve travel request - Councilman Daniel Guzman King - 2019 State Inaugural Gala - Madison, WI - January 7-8, 2019 Approve travel request - DGK - 2019 State Inaugural Gala - Madison, WI - Jan 7-8, 2019.pdf High The e‐poll to approve the travel request for Councilman Daniel Guzman King to attend the 2019 State Inaugural Gala in Madison, WI ‐ January 7‐8, 2019, has failed (see 5.1 of the SOP). As of the deadline, below are the results: Support: David P. Jordan, Trish King, Kirby Metoxen, Jennifer Webster Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov From: TribalSecretary Sent: Thursday, January 03, 2019 4:34 PM To: Brandon L. Yellowbird‐Stevens ; Daniel P. Guzman ; David P. Jordan ; Ernest L. Stevens ; Jennifer A. Webster ; Kirby W. Metoxen ; Lisa M. Summers ; Patricia M. King ; Tehassi Tasi Hill Cc: TribalSecretary ; Brian A. Doxtator 1 Public Packet 94 of 272 ; Cathy L. Bachhuber ; Chris J. Cornelius ; Danelle A. Wilson ; Fawn J. Billie ; Jessica L. Wallenfang ; Laura E. Laitinen‐ Warren ; Leyne C. Orosco ; Rhiannon R. Metoxen ; Rosa J. Laster Subject: E‐POLL REQUEST: Approve travel request ‐ Councilman Daniel Guzman King ‐ 2019 State Inaugural Gala ‐ Madison, WI ‐ January 7‐8, 2019 Importance: High E‐POLL REQUEST Summary: Oneida Nation representation is requested to attend the state inaugural gala Monday January 7 in Madison, WI, which is prior to the next regular scheduled Business Committee meeting on January 9. Due to the event being during the evening, lodging is very limited in the area and would like to book my hotel as soon as possible. In an effort to save cost and ensure I have lodging. I am respectfully requesting approval via e‐poll. Travel Justification: Chairman is unavailable and opened for Council Members to attend. Requested Action: Approve the travel request for Councilman Daniel Guzman King to attend the 2019 State Inaugural Gala in Madison, WI ‐ January 7‐8, 2019 Deadline for response: Responses are due no later than 4:30 p.m., FRIDAY, January 4, 2019. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov 2 Public Packet 95 of 272 Public Packet 96 of 272 Public Packet 97 of 272 Oneida Business Committee Agenda Request Accept the Homeless Shelter survey update as information 1. Meeting Date Requested: 01 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: To share Homeless Shelter survey conducted at January GTC and Tribal entities and provide updates. 3. Supporting Materials Report Resolution Contract Other: 1. Survey 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 98 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: To support a survey to Tribal members regarding an Oneida Homeless Shelter. Background: Jenny will provide Requested Action: Jenny will provide 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 99 of 272 Homeless Shelter Survey @ GTC January 21, 2019 1. On a scale of 1 ‐5 (1 = least important, 5 = most important), how important do you think it is to address homelessness in our community? 1 2 3 4 5 Not at all important Very important What would you recommend we do to help our community overcome homelessness? Please rank, in order of importance (1 = most important, 5 = least important), the type of housing you feel would be most helpful to decrease homelessness: (Rank in order of TYPE OF HOUSING importance from 1 – 5) Affordable apartment units Affordable homes for purchase Emergency shelter Tiny Houses Other (please specify): Please rank, in order of need (1 = no need, 5 = greatest need), the need regarding homelessness in our community? (Rank in order of importance from 1 – 5) 1 2 3 4 5 No Need Great Need Day shelter Meal places Overnight shelter 24/7 shelter Other (please specify): Of these needs, which is the greatest? (Please select only one): Day Meal Overnight 24/7 Other (please specify): shelter places shelter shelter How many people in your household are 18 or older? ___________ Homeless Shelter Survey collected @ GTC January 2018 Page 1 Public Packet 100 of 272 What do you believe the main age group of Oneida persons is who…. 65 Are currently homeless Are most in danger of becoming homeless In the past year, how many times have you or a loved one stayed in any of the following places because you/they did not have your/their own place to stay? Once 2‐5 times 6‐10 times >10 times Local Shelter Friend or family Car Hotel On the street Other In the past year, how many times have you or a loved one been separated from your children because you/they did not have a home for them? Once 2‐5 times 6‐10 times >10 times In the past year, how often have you or a loved one had to choose between paying for a place to live and purchasing food? Once 2‐5 times 6‐10 times >10 times If we had an Oneida shelter, how important would the following elements be to you (1 = not at all important, 5 = most important?) 1 2 3 4 5 (Rank in order of importance from 1 – 5) Not at all Very important Important Continuing education on site Healthcare on site Location Job training on site Transportation 24/7 Accessibility to the shelter Other (please specify): Of those elements, which is the greatest? (Please select only one): Accessibility Continuing Healthcare Job Transportation education training Other (please specify): THANK YOU FOR COMPLETING OUR SURVEY! Homeless Shelter Survey collected @ GTC January 2018 Page 2 Public Packet 101 of 272 Oneida Business Committee Agenda Request Approve the activation of FY2019 CIP Funds - #07-002 SSB Remodeling - Phase V 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of FY2019 CIP Funds for #07-002 SSB Remodeling - Phase V. 3. Supporting Materials Report Resolution Contract Other: 1. Project Synopsis 3. CIP Budget Activations 2019 2. Project Budget Estimate 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Division Director / C&EDD Primary Requestor/Submitter: Paul Witek, Engineering Director/ Senior Architect / Engineering Dept. Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Dept. Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 102 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project's allocated CIP funding in order to continue the project development. Background: The approved project is a continuation of the various remodeling/upgrades of the existing facility. The project will address, in stages: building code, life safety, asbestos abatement, functional issues and operational inefficiencies. The project outcome will be an energy efficient, functional, healthy, safe and comfortable environment for the Social Services Building occupants and clients. Stage 1 completed the boiler replacement. Stage 2 is under construction and will replace the main electrical switchgear serving the building. The current Stage 3 of this Phase of the project will involve installation of a HVAC system for Areas B, E and W of the building. Subsequent Stages will be developed as budget is available. The project's CIP Package was approved by the Business Committee on May 10, 2017. The project has partial funding from the approved FY2017 and FY2018 CIP Budgets and has an allocation in the FY2019 CIP Budget. Additional funding will be requested in subsequent fiscal years. Action Requested: 1. Activation of $1,984,000 from the approved FY2019 CIP Budget for CIP #07-002 SSB Remodeling - Phase V, with cash flow management coordinated with the CFO, until the end of the federal government shutdown. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet CIP Project Synopsis – FY2019 CIP Budget Request 103 of 272 ProjectNo.:CIP#07Ͳ002  TitleofProject:SocialServicesBuildingRemodel–PhaseV  Scope: x Replacementofsteamboilers–Stage1 x Replacementofelectricalswitchgear–Stage2 x HVAC–Airconditioningandventilation–Stage3 x Replacementoforiginalwindows x WestWingRestrooms x BWingRemodelandelevator  Approvals: CIPConceptPaper: 11/25/15 CIPPackage: 5/10/17  Budget: FiscalYear $Amount DateActivated Fundingfor: 2015 50,000 11/25/15 ProjectManagement,MasterPlan 2017 560,000 5/10/17 Design&Construction–Stage1 2018 550,000 11/08/17 Design&Construction–Stage2 Total: 1,160,000   2019 1,984,000 ͲͲͲ Design&Construction–Stage3 2020 TBD ͲͲͲ   Status: Stage1–BoilerreplacementͲComplete. Stage2–ElectricalSwitchGearReplacement–underConstruction. Stage3ͲHVAC–Airconditioningandventilationforportionsofbuilding–willstartdesignprocessuponFY2019 CIPBudgetactivation. Remainderofworkwillbeinfuturestages.  ͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲ   3of11  H:\CIP\Budget\FY2019\CIPFY19ProjectSynopsis.docx Public Packet 104 of 272 PROJECT BUDGET ESTIMATE PROJECT NAME: SSB Remodel - Phase V - HVAC Upgrades PROJECT No.: 07-002 Stage 3 DATE: January 31, 2018 SOFT and MISCELLANEOUS COSTS Engineering Dept. Fees Design-Build Fees & Reimbursables Soil Borings, Testing and Surveys Agency Review and Approval Fees Insurance - Builders Risk Archaeological Survey & Site Monitoring 112,800 104,900 7,500 1,500 covered by property insurance 0 Sub-total: 226,700 CONSTRUCTION General Requirements Site Work & Landscape Construction - General Renovation Construction - HVAC 66,400 0 150,000 1,178,000 Oneida Preference Amount Sustainable Design Premium Inflation Factor: 2 years Sub-total: 1,394,400 19,016 0% 0 3% per year 84,805 Sub-total: FIXTURES, FURNISHINGS AND EQUIPMENT Division 10 - Specialties Division 11 - Equipment Division 12 - Furnishings Division 27 - Communications Division 28 - Electronic Safety & Security TOTAL: Contingency: Finance Costs: 1,498,200 0 0 0 0 0 Sub-total: 0 15.0% 0.0% 1,724,900 258,700 0 ESTIMATED TOTAL PROJECT BUDGET: G:\ENG\Projects\07-002 SS Bldg Remodel Phase V\Budget Estimates\07-002 Project Budget Estimate $ 1,984,000 Oneida Nation ENGINEERING DEPARTMENT Public Packet 105 of 272 CIP BUDGET ACTIVATIONS 2019 Revised: Date Activation Approved Project Title CIP $ App'd FY 2019 23-005 Residential Home Sites 490,000 490,000 A 07-002 Social Services Building Remodel - Phase V 1,984,000 1,984,000 A 14-002 Cemetery Improvements 208,000 208,000 A 14-012 Oneida Farm Barn/Manure Storage 630,000 630,000 A 15-002 Oneida Community Wells 1,877,000 1,877,000 A 1,511,000 1,511,000 A 718,000 718,000 A Project No. 15-003 16-008 Norbert Hill Center Remodel Phase VIII Oneida Family Fitness Facility Improvements Activated Amount Unactivated Balance 12/13/18 Notes 16-016 Cultural Campus 50,000 50,000 A 19-002 One Stop - Relocation 431,000 431,000 A 19-003 200 Year Celebration 100,000 100,000 A TOTALS: 7,999,000 0 7,999,000 Adjustments Notes: A. Funding source: Tribal Contribution G:\CIP\Budget Activations Oneida Nation ENGINEERING DEPARTMENT Public Packet 106 of 272 Oneida Business Committee Agenda Request Approve the activation of FY2019 CIP funds - #14-002 Cemetery Improvements 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of FY2019 CIP Funds for #14-002 Cemetery Improvements. 3. Supporting Materials Report Resolution Contract Other: 1. CIP Project Synopsis 3. CIP Budget Activations 2019 2. Project Budget Estimate 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Division Director / C&EDD Primary Requestor/Submitter: Paul Witek, Engineering Director/Senior Architect / Engineering Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 107 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project’s allocated CIP funding in order to finalize the project development. Background: The project continues improvements to the Sacred Burial Grounds to address storm/ground water concerns that have been identified. Previous Phases of the project addressed the storm water and ground water concerns in portions of the grounds by various means. The current Phase will finalize the installation of the groundwater management system in plot areas not currently served (portions of D, E, F & G). The system installs drain-tile beneath the plots and ties them into the existing drainage piping. The project has partial funding from the approved FY2014, 2015, and 2016 CIP Budgets and has an allocation in the FY2019 CIP Budget. Action Requesting: 1. Activation of $208,000 from the approved FY2019 CIP Budget for CIP #14-002 Cemetery Improvements, with cash flow management coordinated with the CFO, until the end of the federal government shutdown. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet CIP Project Synopsis – FY2019 CIP Budget Request 108 of 272 ProjectNo.:CIP#14Ͳ002  TitleofProject:CemeteryImprovements  Scope: x Improvementstositegradingandgroundwatermanagementsystem x Reviewofpotentialexpansionofcemeterytotheeast x PhaseIV–Installadditionalgroundwatermanagementsysteminplotareasnotcurrentlyserved(portions ofD,E,F&G)  Approvals: CIPConceptPaper: n/a CIPPackage: n/a–4/8/15&9/28/16  Budget: FiscalYear $Amount DateActivated Fundingfor: 2014 65,000 12/14/15 Transferfrom#07Ͳ009ͲConstruction 2014 180,551.41 9/28/16 Transferfrom#13Ͳ004ͲConstruction 2014 60,013.32 9/28/16 Transferfrom#13Ͳ005ͲConstruction 2015 25,000 4/08/15 Design&Construction 2016 63,000 3/09/16 Construction Total: 393,564.73   2019 208,000 ͲͲͲ Construction–PhaseIV 2020 TBD ͲͲͲ   Status: PhaseIthruIIIcomplete. PhaseIVworkwillreͲstartuponactivationoftheproject’sFY2019CIPBudgetallocation.  ͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲ 4of11  H:\CIP\Budget\FY2019\CIPFY19ProjectSynopsis.docx Public Packet 109 of 272 PROJECT BUDGET ESTIMATE PROJECT NAME: Cemetery Improvements - Phase IV PROJECT No.: 14-002 DATE: 19-Sep-17 SOFT and MISCELLANEOUS COSTS Engineering Dept. Fees Architect / Engineer Fees & Reimbursables Soil Borings, Testing and Surveys Agency Review and Approval Fees Insurance - Builders Risk Archaeological Survey & Site Monitoring 32,600 0 0 0 covered by property insurance 0 Sub-total: CONSTRUCTION General Requirements Storm Water Utility Work Site Work & Landscape 32,600 0 119,000 32,000 Sub-total: Oneida Preference Amount Sustainable Design Premium Inflation Factor: 2 years 0% 4% per year 151,000 0 0 12,080 Sub-total: FIXTURES, FURNISHINGS AND EQUIPMENT Division 10 - Specialties Division 11 - Equipment Division 12 - Furnishings Division 27 - Communications Division 28 - Electronic Safety & Security 163,100 0 0 0 0 0 Sub-total: 0 15.0% 0.0% 195,700 29,400 0 TOTAL: Contingency: Finance Costs: ESTIMATED TOTAL PROJECT BUDGET: $ 225,000 Approved CIP Budget (unobligated): 17,000 ESTIMATED PROJECT BUDGET REQUEST: $ 208,000 G:\ENG\Projects\14-002 Cemetery\Budget Estimates\14-002 Project Budget Estimate Oneida Nation ENGINEERING DEPARTMENT Public Packet 110 of 272 CIP BUDGET ACTIVATIONS 2019 Revised: Date Activation Approved Project Title CIP $ App'd FY 2019 23-005 Residential Home Sites 490,000 490,000 A 07-002 Social Services Building Remodel - Phase V 1,984,000 1,984,000 A 14-002 Cemetery Improvements 208,000 208,000 A 14-012 Oneida Farm Barn/Manure Storage 630,000 630,000 A 15-002 Oneida Community Wells 1,877,000 1,877,000 A 1,511,000 1,511,000 A 718,000 718,000 A Project No. 15-003 16-008 Norbert Hill Center Remodel Phase VIII Oneida Family Fitness Facility Improvements Activated Amount Unactivated Balance 12/13/18 Notes 16-016 Cultural Campus 50,000 50,000 A 19-002 One Stop - Relocation 431,000 431,000 A 19-003 200 Year Celebration 100,000 100,000 A TOTALS: 7,999,000 0 7,999,000 Adjustments Notes: A. Funding source: Tribal Contribution G:\CIP\Budget Activations Oneida Nation ENGINEERING DEPARTMENT Public Packet 111 of 272 Oneida Business Committee Agenda Request Approve the activation of FY2019 CIP funds - #14-012 Oneida Farms Barn & Manure Storage 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of FY2019 CIP Funds for #14-012 Oneida Farms Barn & Manure Storage. 3. Supporting Materials Report Resolution Contract Other: 1. CIP Project Synopsis 3. CIP Budget Activations 2019 2. Project Budget Estimate 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Division Director / C&EDD Primary Requestor/Submitter: Paul Witek, Engineering Director/Senior Architect / Engineering Dept. Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Dept. Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 112 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project's allocated CIP Funding in order to finalize the project development. Background: The Oneida Nation Farm requested the recently completed new barn structure due to the the old barns limited capacity. The old facilities were high stress for the cattle and potentially dangerous for the employees. The existing barn did not have adequate space to efficiently care for brood cows and new calves. The new structure provides facilities to optimize health, handle cattle in the most humane and stress free manor possible, allowing employees to work in a safe environment and to improve labor efficiency. The original project planned on making improvements to the existing manure storage pit, however, during excavation water springs were discovered that made the pit upgrades unfeasible. The most economical option is to create a new manure storage facility on site as part of a expansion to the newly constructed barn. The proposed project would expand the barn and include a manure storage component. A manure storage facility is a requirement of the grant funding received for the barn construction. The project's CIP Package was approved by the Business Committee on March 30, 2016. The project has partial funding from the approved FY2014 and FY2017 CIP Budgets and has an allocation in the FY2019 CIP Budget. Additional funding was provided by Cap-Ex and various grants from USDA-NRCS. The proposed project will also take advantage of USDA-NRCS grants to supplement the CIP funding. Action Requested: 1. Activation of $630,000 from the approved FY2019 CIP Budget for CIP #14-012 Oneida Nation Barn & Manure Storage, with cash flow management coordinated with the CFO, until the end of the federal government shutdown. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet CIP Project Synopsis – FY2019 CIP Budget Request 113 of 272 ProjectNo.:CIP#14Ͳ012  TitleofProject:OneidaNationFarmsBarn&ManureStorage  Scope: x Designandconstructanewbarnstructure x Upgrademanurepittocomplywithcurrentregulations(notpossiblewithsiteconditions,groundwater) x Constructmanurestoragefacilityasanexpansiontothenewlyconstructedbarn.  Approvals: CIPConceptPaper: n/a CIPPackage: 3/30/16  Budget: FiscalYear $Amount DateActivated Fundingfor: 2014 44,633 3/30/16 Transferfrom#07Ͳ009–Design&Construction 2016 150,367 3/30/16 TransferfromCapEx2016Ͳ4134ͲConstruction 2016 72,000 3/30/16 TransferfromCapEx2016Ͳ4136ͲConstruction 2017 250,000 3/30/16 Construction Grants 250,000 3/30/16 Design&Construction Total: 517,000   2019 630,000 ͲͲͲ ManureStorageFacility 2020 TBD ͲͲͲ   Status: Newbarnstructurecomplete.Manurepitupgradewasnopossiblewithsiteconditions.Needtoconstruction manurestoragefacilityasanexpansiontothenewlyconstructedbarnonsite.Workwillbeginuponactivationof FY2019CIPBudget.  ͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲ   5of11  H:\CIP\Budget\FY2019\CIPFY19ProjectSynopsis.docx Public Packet PROJECT BUDGET ESTIMATE 114 of 272 PROJECT NAME: Oneida Nation Farms - Waste Storage Addition PROJECT No.: 14-012 April 24, 2018 DATE: SOFT and MISCELLANEOUS COSTS Engineering Dept. Fees 25,900 Architect / Engineer Fees & Reimbursables Included in Const. Fee Soil Borings, Testing and Surveys 2,200 Agency Review and Approval Fees 0 Insurance - Builders Risk covered by property insurance Historical/Cultural/Archaeological Review 350 Sub-total: CONSTRUCTION Site Work & Landscape Building Construction Plumbing 28,500 116,000 614,000 5,000 Sub-total: Oneida Preference Amount Sustainable Design Premium Inflation Factor: 0 years 7% 3% per year 735,000 0 0 0 Sub-total: FIXTURES, FURNISHINGS AND EQUIPMENT Division 10 - Specialties Division 11 - Equipment Division 12 - Furnishings Division 27 - Communications Division 28 - Electronic Safety & Security 735,000 0 3,000 0 0 0 Sub-total: 3,000 10.0% 0.0% 766,500 76,700 0 TOTAL: Contingency: Finance Costs: ESTIMATED TOTAL PROJECT BUDGET: $ 843,000 Approved CIP Budget (unobligated): $13,000 Estimated USDA-NRCS Grant Funding: $200,000 ESTIMATED PROJECT BUDGET REQUEST: $ 630,000 G:\ENG\Projects\14-012 Oneida Nation Farms Barn\#Barn Addition\Budget Estimates\Project Cost Estimate.xlsx Oneida Nation ENGINEERING DEPARTMENT Public Packet 115 of 272 CIP BUDGET ACTIVATIONS 2019 Revised: Date Activation Approved Project Title CIP $ App'd FY 2019 23-005 Residential Home Sites 490,000 490,000 A 07-002 Social Services Building Remodel - Phase V 1,984,000 1,984,000 A 14-002 Cemetery Improvements 208,000 208,000 A 14-012 Oneida Farm Barn/Manure Storage 630,000 630,000 A 15-002 Oneida Community Wells 1,877,000 1,877,000 A 1,511,000 1,511,000 A 718,000 718,000 A Project No. 15-003 16-008 Norbert Hill Center Remodel Phase VIII Oneida Family Fitness Facility Improvements Activated Amount Unactivated Balance 12/13/18 Notes 16-016 Cultural Campus 50,000 50,000 A 19-002 One Stop - Relocation 431,000 431,000 A 19-003 200 Year Celebration 100,000 100,000 A TOTALS: 7,999,000 0 7,999,000 Adjustments Notes: A. Funding source: Tribal Contribution G:\CIP\Budget Activations Oneida Nation ENGINEERING DEPARTMENT Public Packet 116 of 272 Oneida Business Committee Agenda Request Approve the activation of FY2019 CIP funds - #15-003 NHC Remodeling - Phase VIII 1. Meeting Date Requested: 1 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Activation of FY 2019 CIP Funds for CIP #15-003 NHC Remodeling - Phase VIII. 3. Supporting Materials Report Resolution Contract Other: 1. CIP Project Synopsis 3. CIP Budget Activations 2019 2. Project Budget Estimate 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Division Director / C&EDD Primary Requestor/Submitter: Paul Witek, Engineering Director/Senior Architect / Engineering Dept. Your Name, Title / Dept. or Tribal Member Additional Requestor: Fawn Cottrell, Contract Processor / Engineering Dept. Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 117 of 272 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking activation of the project's allocated CIP funding in order to continue the project development. Background: The approved project is a continuation of the various remodeling/upgrades of the existing facility. The purpose of the current phase is to install modern high energy performance windows to reduce air leaks, reduce heating costs, and limit drafts which will help eliminate humidity, condensation and increase efficiencies to the building’s heating and cooling system. There have been issues with being able to maintain a comfortable temperature for building occupants due to the drafty windows. This is the fourth stage of the project and will entail the remodeling of Section 2000 Third Floor (former MIS area) including the window replacements, HVAC upgrades, and reconfiguration of the space to allow maximum flexibility. The project's CIP Package was approved by the Business Committee on June 24, 2015. The project has partial funding from the approved FY2015, FY2017, and FY2018 CIP Budgets and has an allocation in the FY2019 CIP Budget. Additional funding for some of the High School portions of the building has been provided by the BIE. Action Requesting: 1. Activation of $1,511,000 from the approved FY 2019 CIP Budget for CIP #15-003 NHC Remodeling - Phase VIII, with cash flow management coordinated with the CFO, until the end of the federal government shutdown. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet CIP Project Synopsis – FY2019 CIP Budget Request 118 of 272 ProjectNo.:CIP#15Ͳ003  TitleofProject:NHCRemodeling–PhaseVIII  Scope: x Replacementoforiginalwindows–Stages1,2,3,4 x Windowtreatmentsasneeded–Stages1,2,3,4 x HVACupgrades–NorthWing–Stage3 x BuildingSection2000–ThirdFloorRemodel–Stage4  Approvals: CIPConceptPaper: n/a CIPPackage: 6/24/15  Budget: FiscalYear $Amount DateActivated Fundingfor: 2015 570,000 6/24/15 Design&Construction–Stages1&2 2017 393,000 4/12/17 Construction–Stages1&2 2018 311,000 11/08/17 Design&Construction–Stage3 Total: 1,274,000   2019 1,511,000 ͲͲͲ Design&Construction–Stage4 2020 TBD ͲͲͲ   Status: BuildingSection1000–CenterWingwindows:complete. BuildingSection2000–HighSchoolWingwindows:complete(exceptthirdfloor). BuildingSection2000–HighSchoolWing:thirdfloorremodelandwindowsneedtobedone–Stage4 BuildingSection3000–HighSchool/BCAuditoriumWing:MS2awardedconstructioncontract–Stage3. BuildingSection4000–LawWing:complete. BuildingSection5000–SouthWing:complete. BuildingSection6000–NorthWing:HVACandwindows(Stage3),MS2awardedconstructioncontract. Stage4work(BuildingSection2000–ThirdFloorRemodel)willbeginuponactivationofFY2019CIPBudget.  ͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲͲ   7of11  H:\CIP\Budget\FY2019\CIPFY19ProjectSynopsis.docx Public Packet 119 of 272 PROJECT BUDGET ESTIMATE PROJECT NAME: NHC Remodel - Phase VIII - Stage 4 PROJECT No.: 15-003 July 17, 2018 DATE: SOFT and MISCELLANEOUS COSTS Engineering Dept. Fees Architect / Engineer Fees & Reimbursables Soil Borings, Testing and Surveys Agency Review and Approval Fees Insurance - Builders Risk ACM Abatement Documentation/Design 119,400 105,400 0 0 covered by property insurance 0 Sub-total: 224,800 CONSTRUCTION General Requirements Site Work & Landscape Construction & Remodeling - Stage 4 0 0 1,037,000 0 Sub-total: 1,037,000 16,872 0% 0 3% per year 0 Oneida Preference Amount Sustainable Design Premium Inflation Factor: 0 years Sub-total: FIXTURES, FURNISHINGS AND EQUIPMENT Division 10 - Specialties Division 11 - Equipment Division 12 - Furnishings Division 27 - Communications Division 28 - Electronic Safety & Security TOTAL: Contingency: Finance Costs: 1,053,900 0 0 0 25,000 10,000 Sub-total: 35,000 15.0% 0.0% 1,313,700 197,100 0 ESTIMATED TOTAL PROJECT BUDGET: G:\ENG\Projects\15-003 NHC Remodel Phase VIII Window\Budget Estimates\Project Budget Estimate - NHC - VIII $ 1,511,000 Oneida Nation ENGINEERING DEPARTMENT Public Packet 120 of 272 CIP BUDGET ACTIVATIONS 2019 Revised: Date Activation Approved Project Title CIP $ App'd FY 2019 23-005 Residential Home Sites 490,000 490,000 A 07-002 Social Services Building Remodel - Phase V 1,984,000 1,984,000 A 14-002 Cemetery Improvements 208,000 208,000 A 14-012 Oneida Farm Barn/Manure Storage 630,000 630,000 A 15-002 Oneida Community Wells 1,877,000 1,877,000 A 1,511,000 1,511,000 A 718,000 718,000 A Project No. 15-003 16-008 Norbert Hill Center Remodel Phase VIII Oneida Family Fitness Facility Improvements Activated Amount Unactivated Balance 12/13/18 Notes 16-016 Cultural Campus 50,000 50,000 A 19-002 One Stop - Relocation 431,000 431,000 A 19-003 200 Year Celebration 100,000 100,000 A TOTALS: 7,999,00 [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac9fbe222c0f51782. Public record. Not legal advice.