# Oneida Business Committee (2018) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac9a7ec7f25900f6b ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 896 Oneida Business Committee Executive Session 9:30 a.m. Tuesday, July 24, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 a.m. Wednesday, July 25, 2018 BC Conference Room, 2nd floor, Norbert Hill Center Agenda To get a copy of the agenda, go to: oneida-nsn.gov/government/business-committee/agendas-packets/ I. CALL TO ORDER AND ROLL CALL II. OPENING A. Recognition of Oneida Nation tribal member Lexus King III. ADOPT THE AGENDA IV. OATHS OF OFFICE A. Oneida Election Board – Peril Huff B. Anna John Resident Centered Care Community Board – Patricia Moore C. Personnel Selection Committee – Barbara Cornelius D. Oneida Nation Arts Board – Mary Vvalther V. MINUTES A. Approve July 11, 2018, regular meeting minutes Sponsor: Lisa Summers, Secretary VI. RESOLUTIONS A. Adopt resolution entitled OJJDP FY2018 Opioid Affected Youth Initiative Sponsor: Joanie Buckley, Division Director/Internal Services Oneida Business Committee Regular Meeting Agenda Page 1 of 6 July 25, 2018 Public Packet VII. 2 of 896 STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE (No Requested Action) B. FINANCE COMMITTEE Chair: Trish King, Treasurer 1. Approve July 16, 2018, Finance Committee meeting minutes C. LEGISLATIVE OPERATING COMMITTEE Chair: David Jordan, Councilman 1. Accept June 20, 2018, Legislative Operating Committee meeting minutes 2. Adopt Legal Resource Center law rule #1 – Application for Services D. QUALITY OF LIFE COMMITTEE Chair: Brandon Stevens, Vice-Chairman 1. Accept May 10, 2018, Quality of Life Committee meeting minutes VIII. APPOINTMENTS A. Review Chairman’s recommendation and determine next steps regarding one (1) Oneida Police Commission vacancy Sponsor: Tehassi Hill, Chairman IX. TABLED BUSINESS A. Accept Oneida Nation School Board SOP entitled ONSS Contracted Employee Indirect Compensation: Unused Personal Leave and Vacation Time (formerly entitled ONSS Employee Indirect Compensation: Trade Back for Cash) as information Sponsor: Todd Hill, Chair/Oneida Nation School Board EXCERPT FROM JUNE 27, 2018: Motion by Lisa Summers to table this item until the Oneida Nation School Board comes back with proposed resolutions to the concerns that were addressed here today, seconded by Kirby Metoxen. Motion carried unanimously. X. UNFINISHED BUSINESS (No Requested Action) XI. NEW BUSINESS A. Post one (1) vacancy – Oneida Nation Arts Board term ending February 28, 2022 Sponsor: Lisa Summers, Secretary B. Approve Capital Improvement Process (CIP) concept paper – Food Distribution Store Concept – CIP # 18-010 Sponsor: Troy Parr, Division Director/Community & Economic Development C. Change appointed Oneida Tribal Representative – 2020 North American Indigenous Games Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 2 of 6 July 25, 2018 Public Packet XII. 3 of 896 TRAVEL A. TRAVEL REPORTS (No Requested Action) B. TRAVEL REQUESTS 1. Approve travel request in accordance with § 219.16-1 – Eight (8) Oneida Nation Veteran Affairs Committee members – Indian Summer Festival 2018 – Milwaukee, WI – September 7-9, 2018 2. Approve travel request in accordance with § 219.16-1 – Five (5) Oneida Gaming Commission members/staff – National Tribal Gaming Commissioners/Regulators Conference – Prior Lake, MN – September 17-20, 2018 3. Approve travel request – Councilman Kirby Metoxen – Annual American Indian Tourism Conference – Albuquerque, NM – September 16-21, 2018 XIII. OPERATIONAL REPORTS (Scheduled times are subject to change) A. Accept Comprehensive Health Division FY-2018 3rd quarter report (1:30 p.m.) Sponsor: Dr. Ravinder Vir, Division Director/Comprehensive Health Medical and Debra Danforth, Division Director/Comprehensive Health Operations B. Accept Governmental Services Division FY-2018 3rd quarter report (1:50 p.m.) Sponsor: George Skenandore, Division Director/Governmental Services C. Accept Internal Services Division FY-2018 3rd quarter report (2:10 p.m.) Sponsor: Joanie Buckley, Division Director/Internal Services D. Accept Public Works Division FY-2018 3rd quarter report (2:30 p.m.) Sponsor: Jacque Boyle, Division Director/Public Works E. Accept Community & Economic Development Division FY-2018 3rd quarter report (2:50 p.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development XIV. GENERAL TRIBAL COUNCIL (To obtain a copy of Members Only materials, visit the BC Support Office, 2nd floor, Norbert Hill Center and present Tribal I.D. card or go to goo.gl/uLp2jE) A. Approve four (4) actions regarding Petitioner Linda Dallas – Medicare Part B premium payment Sponsor: Lisa Summers, Secretary B. Approve four (4) actions regarding Petitioner Gladys Dallas – $5,000 payment Sponsor: Lisa Summers, Secretary C. Approve two (2) actions regarding OBC Triennial Strategic Plan documents Sponsor: Trish King, Treasurer D. Approve notice and materials for August 27, 2018, tentatively scheduled GTC meeting Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 6 July 25, 2018 Public Packet XV. 4 of 896 EXECUTIVE SESSION (Scheduled times are subject to change) A. REPORTS 1. Accept Gaming General Manager July 2018 report – Louise Cornelius, Gaming General Manager (9:30 a.m.) 2. Accept Comprehensive Health Division FY-2018 3rd quarter executive report – Dr. Ravinder Vir, Division Director/Comprehensive Health Medical and Debra Danforth, Division Director/Comprehensive Health Operations (10:00 a.m.) 3. Accept Governmental Services Division FY-2018 3rd quarter executive report – George Skenandore, Division Director/Governmental Services (10:30 a.m.) 4. Accept Internal Services Division FY-2018 3rd quarter executive report – Joanie Buckley, Division Director/Internal Services (11:30 a.m.) 5. Accept Public Works Division FY-2018 3rd quarter executive report – Jacque Boyle, Division Director/Public Works (1:30 p.m.) 6. Accept Community & Economic Development Division FY-2018 3rd quarter executive report – Troy Parr, Division Director/Community & Economic Development (2:00 p.m.) 7. Accept Chief Counsel report – Jo Anne House, Chief Counsel 8. Accept Intergovernmental Affairs and Communications July 2018 report – Tehassi Hill, Chairman B. STANDING ITEMS 1. LAND CLAIMS STRATEGY (No Requested Action) 2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF ASSOCIATION a) Accept Thornberry Creek LPGA Classic July 2018 report (3:00 p.m.) Sponsor: Josh Doxtator, COO/Oneida Golf Enterprise Corporation 3. LAND MORTGAGE FUNDS (No Requested Action) Oneida Business Committee Regular Meeting Agenda Page 4 of 6 July 25, 2018 Public Packet 5 of 896 C. AUDIT COMMITTEE Chair: David Jordan, Councilman 1. Accept June 14, 2018, Audit Committee meeting minutes 2. Accept Business Committee Credit Card Activity operational audit and lift confidentiality requirement 3. Accept Judiciary – Appellate and Trial Court performance assurance audit and lift confidentiality requirement 4. Accept Judiciary – Family Court performance assurance audit and lift confidentiality requirement D. TABLED BUSINESS (No Requested Action) E. UNFINISHED BUSINESS (No Requested Action) 1. Accept 45-day update regarding complaint # 2018-DR11-02 Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers, Secretary EXCERPT MAY 23, 2018: Motion by David P. Jordan to accept complaint # 2018‐DR11‐02 as having merit and assign Chairman Tehassi Hill, Vice‐Chairman Brandon Stevens, and Secretary Lisa Summers to complete the investigation process in accordance with the OBC Standard Operating Procedure, seconded by Daniel Guzman King. Motion carried unanimously. 2. Accept written report regarding complaint # 2018-DR04-01 and determine next steps Sponsor: Brandon Stevens, Vice-Chairman; Kirby Metoxen, Councilman; Ernie Stevens III, Councilman EXCERPT FROM APRIL 25, 2018: Motion by David P. Jordan to accept the 45-day update regarding complaint # 2018-DR04-01, seconded by Ernie Stevens III. Motion carried unanimously. EXCERPT FROM MARCH 28, 2018: Motion by Jennifer Webster to assign Councilman Kirby Metoxen to the OBC Sub-committee to investigate complaint # 2018-DR04-01 and to remove Councilman David P. Jordan from the Sub-committee, seconded by David P. Jordan. Motion carried with one abstention. EXCERPT FROM MARCH 14, 2018: Motion by David P. Jordan to assign Vice-Chairman Brandon Stevens, Councilmen David Jordan, and Ernie Stevens III to investigate complaint # 2018-DR04-01, seconded by Kirby Metoxen. Motion carried unanimously. 3. Review Going Long additional due diligence and determine next steps Sponsor: Troy Parr, Division Director/Community & Economic Development EXCERPT FROM MAY 9, 2018: Motion by Jennifer Webster to direct the Community and Economic Development Division Director to complete additional due diligence and bring a recommendation to the May 23, 2018, regular Business Committee meeting, seconded by David P. Jordan. Motion carried unanimously. EXCERPT FROM MAY 23, 2018: Motion by Ernie Stevens III to accept the update and review, as information, and to direct the Community and Economic Development Division Director to move forward with Tier 1 review, seconded by Daniel Guzman King. Motion carried with one abstention. Oneida Business Committee Regular Meeting Agenda Page 5 of 6 July 25, 2018 Public Packet 6 of 896 F. NEW BUSINESS 1. Review response – request for recommendation for service eligibility Sponsor: George Skenandore, Division Director/Governmental Services 2. Review Chief Financial Officer recommendations regarding FY-2019 draft budget Sponsor: Trish King, Treasurer 3. Review application(s) for one (1) vacancy – Oneida Police Commission – remainder of term ending July 31, 2021 Sponsor: Tehassi Hill, Chairman 4. Adopt resolution entitled Regarding Pardon of Joslin Skenandore Sponsor: Lisa Summers, Secretary XVI. ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov, at 4:30 p.m., Friday, July 20, 2018, pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214. Oneida Business Committee Regular Meeting Agenda Page 6 of 6 July 25, 2018 Public Packet 7 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 / 25 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: The Oneida Business Committee recognition of Lexus King, Oneida Nation tribal member and newly crowned 2019 Miss Rodeo Wisconsin. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Daniel Guzman King, Councilmember Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 8 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee to recognize Oneida Nation tribal member, Lexus King. Lexus recently became the newly crowned 2019 Miss Rodeo Wisconsin. Lexus is the daughter of Dennis & Sharon King. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 9 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: Llo_a_th_s_o_f_O_ffi_t_c_e_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___J D Accept as Information only [g) Action - please describe: Administer Oath of Office to Peril Huff for the Oneida Election Board 3. Supporting Materials D Report D Other: D Resolution D Contract 3. 4. 2 D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Autho~zed Sponsor / Liaison: ~~L_is_a_s_u_m_m_er_s_,s_e_c_re_t_a~~-------------------~ Prima~~que~o~ubmMe~ ~ B~ro~o~k~ e~D~o~x~ ~~t~ o~~~B~ C~ C~S~u~p~e~ N~i~ m ~r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 10 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/ history, and action requested: On June 27, 2018 the Oneida Business Committee appointed Peril Huff to the Oneida Election Board in accordance with § 102.4-5 for remainder of a term ending August 31 , 2019. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as * .pdf. 3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 11 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: Llo_a_th_s_o_f_O_ffi_t_c_e_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___J D Accept as Information only [g) Action - please describe: Administer Oath of Office to Patricia Moore for the Anna John Resident Centered Care Community Board. 3. Supporting Materials D Report D Other: D Resolution D Contract 3. 4. 2 D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Autho~zed Sponsor / Liaison: ~~L_is_a_s_u_m_m_er_s_,s_e_c_re_t_a~~-------------------~ Prima~~que~o~ubmMe~ ~ B~ro~o~k~ e~D~o~x~ ~~t~ o~~~B~ C~ C~S~u~p~e~ N~i~ m ~r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 12 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/ history, and action requested: There were two (2) applicants for one (1) vacancy on the AJRCCC Board. On June 27, 2018 the Oneida Business Committee appointed Patricia Moore. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as * .pdf. 3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 13 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: Llo_a_th_s_o_f_O_ffi_t_c_e_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___J D Accept as Information only [g) Action - please describe: Administer Oath of Office to Barbara Cornelius for the Personnel Selection Committee. 3. Supporting Materials D Report D Other: D Resolution D Contract 3. 4. 2 D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Autho~zed Sponsor / Liaison: ~~L_is_a_s_u_m_m_er_s_,s_e_c_re_t_a~~-------------------~ Prima~~que~o~ubmMe~ ~ B~ro~o~k~ e~D~o~x~ ~~t~ o~~~B~ C~ C~S~u~p~e~ N~i~ m ~r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 14 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/ history, and action requested: On June 27, 2018 the Oneida Business Committee appointed Barbara Cornelius to the Personnel Selection Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as * .pdf. 3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 15 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: Llo_a_th_s_o_f_O_ffi_t_c_e_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___J D Accept as Information only [g) Action - please describe: Administer Oath of Office to Mary Vvalther for the Oneida Nation Arts Board. 3. Supporting Materials D Report D Other: D Resolution D Contract 3. 4. 2 D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Autho~zedSponsor/ Liaison: ~~L_is_a_s_u_m_m_er_s_,s_e_c_re_t_a~ry-------------------~ Primary~que~o~ubmMe~ ~B~ro~o~k~e~D~o~x~~~t~o~~~B~C~C~S~u~p~e~N~i~m~r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 16 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/ history, and action requested: There were two (2) applicants for two (2) vacancies on the Oneida Nation Arts Board. On June 27, 2018 the Oneida Business Committee appointed Mary Vvalther to a term ending in 2021. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as * .pdf. 3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 17 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 / 25 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve July 11, 2018, regular Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 7/11/18 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 18 of 896 DRAFT Oneida Business Committee Executive Session 8:30 a.m. Tuesday, July 10, 2018 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 1:00 p.m. Wednesday, July 11, 20181 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King, Kirby Metoxen, Ernie Stevens III; Not Present: Secretary Lisa Summers, Council members: David P. Jordan, Jennifer Webster; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Robert Barton; REGULAR MEETING Present: Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III; Not Present: Chairman Tehassi Hill, Secretary Lisa Summers, Councilwoman Jennifer Webster; Arrived at: n/a Others present: Jo A. House, Larry Barton, Lisa Liggins, Nicole Rommel, Bonnie Pigman, Jen Falck, Laura Laitinen-Warren, Chris Johnson, Dana McLester, Clorissa Santiago, Ben Cannon; I. CALL TO ORDER AND ROLL CALL by Vice-Chairman Brandon Stevens at 1:02 p.m. For the record: Chairman Tehassi Hill is attending the Tribal Leaders State Budget Discussion in Red Cliff, WI. Secretary Lisa Summers is appearing at the Judiciary. Councilwoman Jennifer Webster is out on vacation. II. OPENING by Vice-Chairman Brandon Stevens III. ADOPT THE AGENDA (00:01:56) Motion by David P. Jordan to adopt the agenda, as presented, seconded by Daniel Guzman King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster IV. OATHS OF OFFICE (No Requested Action) 1 On June 27, 2018, the Oneida Business Committee approved an exception to resolution # BC-09-27-17-D to allow the July 11, 2018, regular Business Committee meeting to begin at 1:00 p.m. Oneida Business Committee Regular Meeting Minutes Page 1 of 7 July 11, 2018 Public Packet 19 of 896 DRAFT V. MINUTES A. Approve June 27, 2018, regular meeting minutes (00:02:24) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the June 27, 2018, regular meeting minutes, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster B. Approve June 29, 2018, emergency meeting minutes (00:02:57) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to approve the June 29, 2018, emergency meeting minutes, seconded by Daniel Guzman King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster VI. RESOLUTIONS A. Adopt resolution entitled Capital Contribution to Oneida Airport Hotel Corporation of $750,000 to Improve Parking Lots and Lighting from the Hotel Tax Fund (00:03:28) Sponsor: Trish King, Treasurer Motion by Trish King to adopt resolution 07-11-18-A Capital Contribution to Oneida Airport Hotel Corporation of $750,000 to Improve Parking Lots and Lighting from the Hotel Tax Fund correcting the language to include “not to exceed” in the final resolve, seconded by Daniel Guzman King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster For the record: Brandon Stevens stated that he would like the liaisons to go back to the Oneida Airport Hotel Corporation Board and request them to not consider item f. which is the concrete slab for the smoking section for the GTC meetings. VII. STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE Chair: Ernie Stevens III, Councilman 1. Accept May 3, 2018, Community Development Planning Committee meeting minutes (00:16:16) Motion by Trish King to accept the May 3, 2018, Community Development Planning Committee meeting minutes, seconded by David P. Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 2 of 7 July 11, 2018 Public Packet 20 of 896 DRAFT B. FINANCE COMMITTEE Chair: Trish King, Treasurer 1. Approve July 2, 2018, Finance Committee meeting minutes (00:16:47) Motion by David P. Jordan to approve the July 2, 2018, Finance Committee meeting minutes, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster C. LEGISLATIVE OPERATING COMMITTEE (No Requested Action) D. QUALITY OF LIFE COMMITTEE (No Requested Action) VIII. APPOINTMENTS (No Requested Action) IX. TABLED BUSINESS A. Oneida Nation School Board SOP entitled ONSS Employee Indirect Compensation: Trade Back for Cash (No Requested Action) EXCERPT FROM JUNE 27, 2018: Motion by Lisa Summers to table this item until the Oneida Nation School Board comes back with proposed resolutions to the concerns that were addressed here today, seconded by Kirby Metoxen. Motion carried unanimously. There were three unanswered calls by the Vice-chairman to take the item from the table. X. UNFINISHED BUSINESS (No Requested Action) XI. NEW BUSINESS A. Increase corporate credit card limit – Oneida Business Committee – Travel Arrangements (00:17:50) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to deny the request at this time, as an increase is no longer needed, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 3 of 7 July 11, 2018 Public Packet 21 of 896 DRAFT B. Approve three (3) representatives of the Oneida Nation for the Region 5 Tribal Opioid Strategic Planning Conference (00:21:26) Sponsor: Daniel Guzman King, Councilman Motion by Trish King to approve Daniel Guzman King, Councilman/OBC; Latsiklanunha Hill, Coordinator/TAP; and Priscilla Belisle, Coordinator/TAP; as representatives of the Oneida Nation for the Region 5 Tribal Opioid Strategic Planning Conference provided that Mr. Hill and Mrs. Belisle are authorized by their supervisors, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster Councilman Ernie Stevens III departs at 2:00 p.m. Councilman Ernie Stevens III returns at 2:02 p.m. C. Approve 2019 Indian Housing Plan (00:37:51) Sponsor: Dana McLester, Division Director/Comprehensive Housing Motion by David P. Jordan to approve the 2019 Indian Housing Plan with the noted changes [1) correct to “Oneida Nation” throughout; 2) correct various spelling errors throughout; and 3) under item 2016-100 change number of units from 9 to 8], seconded by Trish King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster D. Approve two (2) actions regarding building security – Norbert Hill Center (01:03:52) Sponsor: Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers, Secretary; Trish King, Treasurer Motion by Trish King to approve the expenses for Security at the Norbert Hill Center for the remainder of this fiscal year to be paid from the OBC Special Projects budget and for funds to be budgeted in Fiscal Year 2019 and going forward for Security, seconded by Kirby Metoxen. Motion carried with one abstention: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen Abstained: Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster Motion by Trish King to defer the detail of the plan for further vetting to the next Business Committee Work Session, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster XII. TRAVEL A. TRAVEL REPORTS (No Requested Action) Oneida Business Committee Regular Meeting Minutes Page 4 of 7 July 11, 2018 Public Packet 22 of 896 DRAFT B. TRAVEL REQUESTS 1. Approve travel request in accordance with § 219.16-1 – One (1) additional attendee Law Office – 2018 Partners in Action Conference – Milwaukee, WI – July 17-19, 2018 (01:37:23) Motion by Kirby Metoxen to approve the travel request in accordance with § 219.16-1 for one (1) additional attendee from the Law Office to attend the 2018 Partners in Action Conference in Milwaukee, WI – July 17-19, 2018, seconded by David P. Jordan. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster Councilman Kirby Metoxen departs at 2:44 p.m. 2. Approve travel request – Secretary Lisa Summers – Tribal Caucus and Inter-Tribal Criminal Justice Council meetings – Turtle Lake, WI – July 23-24, 2018 (01:46:33) Motion by David P. Jordan to approve the travel request for Secretary Lisa Summers to attend the Tribal Caucus and Inter-Tribal Criminal Justice Council meetings in Turtle Lake, WI – July 23-24, 2018, seconded by Daniel Guzman King. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Kirby Metoxen, Lisa Summers, Jennifer Webster 3. Approve travel request – Councilman Daniel Guzman King – Region 5 Tribal Opioid Strategic Planning Conference – St. Paul, MN – August 21-24, 2018 (01:47:08) Motion by Trish King to approve the travel request for Councilman Daniel Guzman King to attend the Region 5 Tribal Opioid Strategic Planning Conference in St. Paul, MN – August 21-24, 2018, seconded by David P. Jordan. Motion carried with one abstention: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Abstained: Daniel Guzman King Not Present: Tehassi Hill, Kirby Metoxen, Lisa Summers, Jennifer Webster XIII. OPERATIONAL REPORTS (No Requested Action) XIV. GENERAL TRIBAL COUNCIL A. Petitioner Gina Powless – Oneida Personnel Commission Dissolution 1. Accept legislative analysis (01:48:56) Sponsor: David Jordan, Councilman Motion by David P. Jordan to accept the legislative analysis of the Gina Powless petition regarding the Oneida Personnel Commission Dissolution, seconded by Trish King. Motion carried unanimously: Abstained: Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III Not Present: Tehassi Hill, Kirby Metoxen, Lisa Summers, Jennifer Webster Councilman Kirby Metoxen returns at 2:53 p.m. Oneida Business Committee Regular Meeting Minutes Page 5 of 7 July 11, 2018 Public Packet 23 of 896 DRAFT 2. Accept legal analysis (01:49:47) Sponsor: Jo A. House, Chief Counsel Motion by Ernie Stevens III to accept the legal analysis of the Gina Powless petition regarding the Oneida Personnel Commission Dissolution, seconded by Kirby Metoxen. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster 3. Accept financial analysis (01:52:24) Sponsor: Larry Barton, Chief Financial Officer Motion by Trish King to accept the financial analysis of the Gina Powless petition regarding the Oneida Personnel Commission Dissolution, seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster XV. EXECUTIVE SESSION A. REPORTS 1. Accept Chief Counsel report – Jo Anne House, Chief Counsel (01:53:08) Motion by Trish King to accept the verbal Chief Counsel report provided on July 10, 2018, seconded by Ernie Stevens. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster B. STANDING ITEMS 1. LAND CLAIMS STRATEGY (No Requested Action) 2. ONEIDA GOLF ENTERPRISE CORPORATION – LADIES PROFESSIONAL GOLF ASSOCIATION (No Requested Action) 3. LAND MORTGAGE FUNDS (No Requested Action) C. AUDIT COMMITTEE (No Requested Action) D. TABLED BUSINESS (No Requested Action) E. UNFINISHED BUSINESS (No Requested Action) Oneida Business Committee Regular Meeting Minutes Page 6 of 7 July 11, 2018 Public Packet 24 of 896 DRAFT F. NEW BUSINESS 1. Determine next steps regarding DR16 employment contract (01:54:58) Sponsor: Tehassi Hill, Chairman; Brandon Stevens, Vice-Chairman; Lisa Summers, Secretary; Trish King, Treasurer Motion by Kirby Metoxen to appoint Chairman Tehassi Hill, Secretary Lisa Summers, and Councilman Ernie Stevens III, to a negotiation sub‐team for the DR16 employment contract and to provide notice to the employee, seconded by Daniel Guzman King. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster 2. Accept update regarding Strategic Plan as information (01:55:34) Sponsor: Robert Barton, Chairman/Oneida Airport Hotel Corporation Board of Directors Motion by Kirby Metoxen to accept the Oneida Airport Hotel Corporation Strategic Plan update as information, seconded by Daniel Guzman King. Motion carried with one abstention: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Ernie Stevens III Abstained: David P. Jordan Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster XVI. ADJOURN (01:56:07) Motion by David P. Jordan to adjourn at 3:00 p.m., seconded by Ernie Stevens III. Motion carried unanimously: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Tehassi Hill, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 7 of 7 July 11, 2018 Public Packet 25 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g] Open D Executive- See instructions for the applicable laws, then choose one: Gl I AgendaHeader: LjR_e_s_o_lu_ti_o_ns______________________________________________________~B~I D Accept as Information only [g] Action- please describe: Motion to approve the resolution authorizing submittal of a grant application to the Department of Justice (DOJ)/Office of Juvenile Justice and Delinquency Prevention (OJJDP) FY18 Opioid Affected Youth Initiative Grant Solicitation 3. Supporting Materials D Report IX] Resolution D Contract [g] Other: 1.1Grant Authorization Form 3..___________________________________, 2. 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted- Grant Funded IX] Unbudgeted 5. Submission Authorized Sponsor 1 Liaison: Jeanie Buckley, Division Director/Internal Services Primary Requestor/Submitter: Priscilla Belilse/Grant Development Specialis Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 Public Packet 26 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This grant will support the Oneida Nation to: 1) Develop a multidisciplinary task force with working groups to identify specific areas of concern; 2) Collect and interpret data that will assist the task force in developing stratetgies and programming that will be used to better coordinate reponse efforts and resouces; and 3) Implement services that will address public safety concerns, intervention, prevention, and diversion services for children, youth, and families directly impacted by opioid abuse. 1) Save a copy of this form for your records. I Save a Copy... ·1 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 27 of 896 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Oneida, WI 54155 BC Resolution # ________________ OJJDP FY2018 Opioid Affected Youth Initiative WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Tribe of Indians of Wisconsin has determined that the overall goal of the Oneida Tribe is to protect, maintain and improve the standard of living and the environment in which the Oneida people live; and WHEREAS, our Vision is a Nation of strong families built on Tsiʔniyukwalihotᴧ (Our Ways) and a strong economy; and WHEREAS, the Oneida Business Committee, in BC resolution # 05-10-17-C, has prioritized alcoholism and substance abuse as a primary issue to deal with; and WHEREAS, the Oneida Nation has an approved Tribal Action Plan (TAP) that focuses on alcohol and substance abuse awareness, prevention and intervention; and WHEREAS, the Oneida Nation TAP identifies the goal of establishing a comprehensive youth development, prevention, and intervention strategy; and WHEREAS, the Oneida Business Committee recognizes the need to support children and youth who are affected by the opioid crisis; and NOW THEREFORE BE IT RESOLVED, the Oneida Nation authorizes and submits a grant application to the Department of Justice – Office of Juvenile Justice and Delinquency Prevention FY2018 Opioid Affected Youth Initiative grant program for developing a collaborative approach to identify and respond to the impact that the opioid epidemic has had on children, youth and their families. Public Packet 28 of 896 GRANT PROPOSAL AUTHORIZATION FORM ONEIDA GRANTS OFFICE PH: (920) 496-7330 FAX: (920) 496-7494 Form instructions: Double click on the grey area; a drop down called "form field option box" box will appear. In the "items drop-down list" click on which one you want; then click on the "up" arrow move it to the top and click on ok. In the reporting area: Double click on the box you want to put an "x" in. A "check box form field" box will appear, in "under default value" click on "checked" then ok. PROGRAM INFORMATION Department: Tribal Action Plan Office Division/Non-Division: Internal Services Program: Program Accountant: Person Responsible for Proposal Development: Priscilla Belisle Phone:x7326 Person Responsible for Grant Administration: Priscilla Belisle Phone:x7326 Project Title: Kahletsyalusla Project GRANT INFORMATION Name of Funding Source: DOJ/OJJDP Type (pick one): Federal Title of Grant: FY18 Opioid Affected Youth Initiative CFDA No: 16.842 Application Deadline: August 2, 2018 Grant Amount: $1,000,000 Project Period: 10/01/201809/30/2021 Project Type (pick one): New Match Requested (% or $): Budget Period: 10/01/201809/30/2021 None Match Type (pick one): None Is a Tribal resolution required? If yes, please notify Grants Office immediately. Yes Will this grant create a: New position Yes Committee No Commission No Board No Will this grant fund an existing position? No Name of Position(s): If YES, attach draft job description for all grant funded positions. PLEASE NOTE: ~hased out when grant funding ends. Position/em~lo~ee will be Project Proposal Summary (must answer all these questions): The purpose, benefit(s), where is the match coming from, are there any other programs collaborating, travel justification, position justification, or pertinent information: This grant will support the Oneida Nation to: 1) Develop a multidisciplinary task force with working groups to identifY specific areas of concern; 2) Collect and interpret data that will assist the task force in developing strategies and programming that will be used to better coordinate response efforts and resources; and 3) Implement services that will address public safety concerns, intervention, prevention, and diversion services for children, youth, and families directly impacted by opioid abuse. Public Packet 29 of 896 List any capital expenditures (cap ex), technology expenses & CIP purchases (NOTE: Must follow the appropriate Cap ex, CIP or Technology SOP for each purchase request.): Vendors: Verified that Vendors contracted with are NOT suspended/debarred : Yes D No 0 NA 0 *Prior to entering into contracts with vendors, they will be cross referenced at www. sam. gov to ensure the vendors are not suspended or debarred. Reporting: Quarterly D Yearly 0 Semi-Annually [2J Narrative D Financial D SIGNATURES Your signature authorizes the person responsible for proposal development to work with the Grants Office when applying for funding and acknowledges your responsibility to successfully administer all requirements of this grant throughout the project period and budget period. 1. Supervisor Signature Date SIGNATURE VERIFIES & APPROVES MATCH 2. Division/Non-Division Director Signature Date SIGNATURE APPROVES GRANT PROJECT & MATCH 3. Grants Office Signature Date FINAL SIGNATURE PRIOR TO OBTAINING OBC SIGNATURES Revised: 12119/16 G0-001 2 Public Packet 30 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 I 25 I 18 2. General Information: Session: [g] Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: !standing Committees D Accept as Information only [g] Action - please describe: BC approval of Finance Committee Meeting Minutes of JULY 16, 2018 3. Supporting Materials D Report D Contract D Resolution [g] Other: 1.'1F-C-E--P-o_l_la-p-p-ro-v-in_g_7/-1-6-/1_8_M-in-u-te_s_ _ _ ____, 3. 4. 2.1 FC Mtg Minutes of 7/16/18 D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted - Grant Funded D Unbudgeted 5. Submission Authorized Sponsor/Liaison: Primary Requestor: ~~T_ri_sh_Ki_n~g,_T_r_ib_a_IT_r_ea_s_u_re_r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ Denise Vigue, Executive Assistant to the CFO /Finance Administration Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. , Page 1 of2 Public Packet 31 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Oneida Business Committee approval is required to approve all Finance Committee meeting actions as the FC is a standing committee of the OBC. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 32 of 896 ONEIDA NATION P.O. Box 365 Oneida, WI 54115 MEMORANDUM TO: Finance Committee CC: Business Committee FR: Denise Vigue, Executive Assistant DT: July 17, 2018 RE: E-Poll Results of: FC Meeting Minutes of July 16, 2018 An E-Poll vote of the Finance Committee was conducted to approve the July 16, 2018 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 4 YES votes from Larry Barton, Patrick Stensloff, Chad Fuss, and Daniel Guzman King to approve the June 18, 2018 Finance Committee Meeting Minutes. The minutes will be placed on the next BC agenda of July 25, 2018 for approval and the next Finance Committee agenda of August 1, 2018 to ratify this E-Poll action. Yaw^ko __________________________________________________________________________________________________________________________________________________________ * Per the Finance Committee By-Laws Article III-Meetings, 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum & 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 33 of 896 ONEIDA FINANCE COMMITTEE FC WORK MEETING July 16, 2018 – 9:00 A.M. BC Executive Conference Room FC REGULAR MEETING July 16, 2018 – 10:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC Work Meeting: Patricia King, Treasurer /FC Chair Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director Excused: Jennifer Webster, BC Council Member and Chad Fuss, AGGM Finance (Gam. Alt) Not Present: Shirley Barber, FC Elder Member Others Present: and Denise Vigue, taking notes FC Regular Meeting: Patricia King, Treasurer /FC Chair Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Chad Fuss, AGGM Finance (Gam. Alt) Patrick Stensloff, Purchasing Director Excused: Jennifer Webster, BC Council Member Not Present: Shirley Barber, FC Elder Member Others Present: Diane Wilson, Ellie Doxtator, Barb Truttmann, Lucy Neville, Larae Gower, George Skenandore, David Emerson, Jason Doxtator, Joanie Buckley, and Denise Vigue, taking minutes I. CALL TO ORDER: The regular meeting was called to order by the FC Chair at 10:00 A.M. II. APPROVAL OF AGENDA: JULY 16, 2018 Motion by Chad Fuss to approve the FC meeting agenda of July 16, 2018 with two ADD ON’s under New Business #6 and under Other #2. Seconded by Patrick Stensloff. Motion carried unanimously. III. APPROVAL OF MINUTES: JULY 2, 2018 (Approved via E-Poll on 07/03/18) Motion by Patrick Stensloff to ratify the FC E-Poll action taken on 7/3/18 approving the 7/2/18 Finance Committee meeting minutes. Seconded by Larry Barton. Motion carried unanimously. IV. TABLED BUSINESS: No Tabled Business V. CAPITAL EXPENDITURES: 1. Asphalt Seal & Repair Amount: $119,680.00 Tim Skenandore, Gaming – Facilities Barb Truttmann was present to discuss this request for regular maintenance of pavement, not a new request; it does come from the operational budget but is here as it is a sole source request. There was a discussion about all paving contracts to be routed through James Petitjean. Motion by Daniel Guzman King to approve the Asphalt Seal and Repair contract in the amount of $119,680.00. Seconded by Larry Barton. Motion carried unanimously. Page 1 of 4 DRAFT Finance Committee Meeting Minutes of July 16, 2018 Public Packet VI. 34 of 896 DONATIONS: REPORT: 1. FC Donation Update Report for July 2018 Denise J. Vigue, Finance Motion by Patrick Stensloff to accept the July 2018 Finance Committee Donation line Update Report. Seconded by Daniel Guzman King. Motion carried unanimously. REQUEST(S): None VII. NEW BUSINESS: 1. Wire Technologies, Inc. Nate Villarreal, MIS Amount: $250,217.51 There was a lengthy discussion on this request that is unbudgeted; this does not meet the BMCA law and therefore should be properly put in the FY2019 budget under the anticipated continuing budget resolution with an Oct. 1st start date which would give enough time for scheduling and getting information into the system for approval; it was noted that in the presentation to the Business Committee staffing at the site was not made clear. Motion by Larry Barton to approve the Wire Technologies, Inc. contract in the amount of $250,217.51 continent upon the following: that it is put in the FY19 budget with a 10/1/18 start date; implementation can begin following the continuing budget resolution being approved and that there is a price hold of current costs. Seconded by Patrick Stensloff. Motion carried unanimously. 2. INTERBLOCK – FY18 PO Increase David Emerson, Gaming – Slots Amount: $75,000.00 This is a fairly new vendor that supplies lease games; as there is increased use from the customers Gaming would like to expand to more of these games on the floor for increased profitability; this is a budgeted item. Motion by Patrick Stensloff to approve the INTERBLOCK FY18 Purchase Order increase in the amount of $75,000.00. Seconded by Larry Barton. Motion carried unanimously. 3. TANF Gift Cards for clients Delia Smith, TANF Program Amount: $150,742.50 Program in effect for about 8 years; this is their annual purchase that is 100% grant funded for clients that qualify under the federal poverty level; discussion on how distributed and reconciled as well as future price negotiations. Motion by Larry Barton to approve the TANF Gift Card purchase for clients in the amount of $150,742.50. Seconded by Daniel Guzman King. Motion carried unanimously. 4. Locker Room Live w/WFRV TV Michele Doxtator, Joint Marketing Amount: $78,200.00 Steve Ninham was present to discuss this contract; the FC would like to see more information such as a clearly identified ROI; this is for this coming 2018/19 football season; FC suggested more promotion as to table sponsors. Page 2 of 4 DRAFT Finance Committee Meeting Minutes of July 16, 2018 Public Packet 35 of 896 Motion by Chad Fuss to approve the Locker Room Live with WFRV TV contract in the amount of $78,200.00. Seconded by Daniel Guzman King. Motion carried unanimously. 5. Steiro Appraisal Services, Inc. Diane Wilson, Dept. of Land Management Amount: $148,000.00 Diane Wilson was present to discuss this three-year contract; it is a sole source for appraisal on a continuing basis split between Trust and Fee lands/property. DOLM sent out bid requests to 13 different vendors; suggestion from buyer to call those who did not submit to ascertain the reason. Motion by Patrick Stensloff to approve the Steiro Appraisal Services, Inc. three-year contract in the amount of $148,000.00. Seconded by Chad Fuss. Motion carried unanimously. 6. ADD ON: A&J Vans (replacement vehicles) Carol Moore, Oneida Public Transit Amount: $293,415.00 George Skenandore and Ellie Doxtator were present to discuss this request; current vans are at the end of their normal life cycle; the replacements are vans offering better gas savings and floor systems can be reconfigured to accommodate wheel chairs; the sam.gov is included in the request; they did receive four requests but not going with lowest bidder based on what this vendor would be providing-reason being presented to the FC. Motion by Chad Fuss to approve the A & J Vans purchase for replacement vehicles in the amount of $293,415.00. Seconded by Patrick Stensloff. Motion carried unanimously. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: None X. OTHER: 1. FC Draft Meeting Calendar for FY2019 Denise J. Vigue, Finance Draft FY19 FC meeting calendars being presented now to allow enough time to secure the room reservation; discussion to move regular meetings up to 9:30 AM and move all the FC Work Meetings to directly follow the regular meetings to ensure better attendance as work items really need to be completed. Motion by Patrick Stensloff to approve the FY19 Finance Committee meeting calendar and for Finance staff to setup the room & FC Member appointments. Seconded by Daniel Guzman King. Motion carried unanimously. 2. LATE ADD: FC Meeting Minutes Concern Patricia King, Treasurer/FC Chair This was discussed in the FC work meeting and agreed upon that all Gaming contracts that are considered proprietary are to be place in the FC Executive Session for all future requests. Motion by Patrick Stensloff to support the FC agreed upon decision to have all future Gaming contracts that are proprietary be designated as such and to be placed in the FC Executive Session. Seconded by Daniel Guzman King. Motion carried unanimously. Page 3 of 4 DRAFT Finance Committee Meeting Minutes of July 16, 2018 Public Packet XI. 36 of 896 FYI and/or Thank You: 1. FYI: IGT (1) WOF Crystal Reel Lease game David Emerson, Gaming – Slots Motion by Larry Barton to accept as FYI the IGT (1) WOF Crystal Reel Lease game. Seconded by Patrick Stensloff. Motion carried unanimously. XI. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Chad Fuss. Motion carried unanimously. Time: 11:10 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: July 17, 2018 Oneida Business Committee’s FC Minutes Approval Date: Page 4 of 4 DRAFT Finance Committee Meeting Minutes of July 16, 2018 Public Packet 37 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 / 25 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the June 20, 2018 Legislative Operating Committee meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 6/20/18 LOC Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 38 of 896 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Business Committee Conference Room-2nd Floor Norbert Hill Center June 20, 2018 9:00 a.m. Present: David P. Jordan, Jennifer Webster, Kirby Metoxen, Ernest Stevens III Excused: Daniel Guzman King Others Present: Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Lee Cornelius, Bonnie Pigman I. Call to Order and Approval of the Agenda David P. Jordan called the June 20, 2018 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Jennifer Webster to adopt the agenda; seconded by Kirby Metoxen. Motion carried unanimously. II. Minutes to be Approved (0:34-1:04) 1. May 16, 2018 LOC Minutes Motion by Jennifer Webster to approve the June 06, 2018 LOC meeting minutes and forward to the Oneida Business Committee for consideration; seconded by Kirby Metoxen. Motion carried unanimously. III. Current Business 1. Children’s Code (:58-21:31) Motion by Jennifer Webster to accept the Children’s Code Implementation Quarterly Update and forward to the Oneida Business Committee for consideration; seconded by Kirby Metoxen. Motion carried unanimously. 2. Military Service Employee Protection Act Emergency Amendments (21:33-4:22) Motion by Jennifer Webster to accept the legislative analysis for the Military Service Protection Act amendments and defer to a work meeting; seconded by Ernest Stevens III. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Updates 1. July 4, 2018 LOC Meeting Motion by Jennifer Webster to approve the request to cancel the July 4, 2018 LOC meeting; seconded by Ernest Stevens III. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of June 20, 2018 Page 1 of 2 Public Packet 39 of 896 *note for the record: LRO will post cancellation and the next LOC meeting will be on July 18, 2018 VII. Executive Session VIII. Adjourn Motion by Ernest Stevens III to adjourn the June 20, 2018 Legislative Operating Committee meeting at 9:22 a.m.; seconded by Kirby Metoxen. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of June 20, 2018 Page 2 of 2 Public Packet 40 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 / 25 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Consider the Legal Resource Center Rule #1- Application for Service for adoption 3. Supporting Materials Report Resolution Contract Other: 1. Rule Adoption Packet 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 41 of 896 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida -nsn .gov TO: FROM: DATE: RE: ""' ONEIDA 000000 Oneida Business Committee David p_ Jordan, Legislative Operating Committee Chairman July 25,2018 Cetiification of Legal Resource Center law Rule No_ 1 -Application for Services The Legislative Operating Committee (LOC) reviewed and cettified the Legal Resource Center law Rule No. 1 -Application for Services on July 18, 2018. The Legal Resource Center law delegates rulemaking authority to the Legal Resource Center attorney for the purpose of promulgating a rule establishing how clients apply for the Legal Resource Center's services. [8 O.C. 811.5-3(!)]. The Legal Resource Center attorney position cmTently remains vacant as there were no candidates on the ballot for the 2017 General Election, 2017 Special Election, or the 2018 Special Election. The Law allows for the Legal Resource Center advocates to assume the duty of promulgating the rule for establishing how clients apply for the Legal Resource Center's services in the absence of an attorney. [8 0. C. 811.4-5]. Legal Resource Center law Rule No. 1 -' Application for Services creates a procedure for individuals to apply for services from the Legal Resource Center. Requested Action Consider the adoption of the Legal Resource Center law Rule No. 1 -Application for Services. Page 1 of 1 A good mind. A good hea rt. A strong fire. Public Packet 42 of 896 A good mind. A good he art. A stro ng fire. ~ ONEIDA Memorandum Date: June 25, 2018 To: Legislative Operating Committee From : Wesley Martin Jr., Advocate/GTC Legal Resource Center; Tsyoslake House JD., Advocate/GTC Legal Resource Center The GTC Legal Resource worked cooperatively with the help of all stakeholders to create the proposed rule under Title 8. Judiciary- Chapter 811 Legal Resource Center, called Rule #1 -application for services. Below will show that administrative ru lemaking processes have been completed. Timeline of dates that each rulemaking requirements was completed: 1. Date of Public Meeting was posted . a. Website- May 17, 2018 b. Kalihwisaks - May 17, 2018 2. Date the Public Meeting was held. a. June 04, 2018 3. Date the public comments period closed. a. June 11, 2018 4. Date the public comments were considered . a. There were no public or written comments 5. Date the request to other agencies was made for financial analysis. a. This only affected the GTC Legal Resource center. There were no other agencies that needed to provide financial analysis. 6. Date the rule will go into effect. a. July 25, 2018 There was one attendee to the public meeting that had questions in relation to services the office provided and no questions on the proposed rule; no written comments were received by mail. The GTC Legal Resource Advocates approve this rule by the signatures below. Tsyoslake House JD, Advo ate/GTC Legal Resource Center z~ ~ Attachments: Chapter 811 Legal Resource Center, Rule #1 -application for services Summary Report Kalihwisaks Public Meeting Notice Summary Report Financial Analysis Statement of Effect PO Box 365 • Oneida. W I 54155-0365 oneida-nsn.gov Public Packet 43 of 896 NOTICE OF PUBLIC MEETING TO BE HELD Monday, June 04 at 09:00 a.m. IN THE Ridgeview Plaza Conference Room (3759 W. Mason St Suite 4 Oneida WI, 54155) In accordance with the Administrative Rule Making Law, the Legal Resource Center is hosting this Public Meeting to gather feedback from the community regarding the following rule(s). TOPIC: Legal Resource Center Rule # 1 - Applications for Services  This is a proposal to adopt a process for application for services. To obtain copies of the Public Meeting documents for this proposal, please visit www.oneida-nsn.gov/Register/PublicMeetings or contact the Legal Resource Center. PUBLIC COMMENT PERIOD OPEN UNTIL June 11, 2018 During the Public Comment Period (public comments shall be limited to 5 minutes per person), all interested persons may submit written comments and/or a transcript of any testimony/spoken comments made during the Public Meeting. These may be submitted to the Legal Resource Center in person at Ridgeview Plaza 3759 W. Mason Suite 6 Oneida WI 54155 or by U.S. mail, interoffice mail, e-mail, or fax. Legal Resource Center PO Box 365 Oneida, WI 54155 E-mail: wmartin@oneidanation.org Phone: (920) 496-5324 Fax: (920) 497-5805 Public Packet 44 of 896 Title 8. Judiciary – Chapter 811 LEGAL RESOURCE CENTER Rule #1 –Application for Services 1.1 Purpose and Delegation 1.2 Adoption and Authority 1.3 Definitions 1.4 Eligibility 1.5 Representation 1.6 Fees and Costs 1.7 No Results Promised 1.8 Right to Discharge and Withdraw 1.1. Purpose and Delegation 1.1-1. Purpose. The purpose of this rule is to create a procedure for individuals to apply for services from the Legal Resource Center. 1.1-2. Delegation. The Legal Resource Center law delegated rulemaking authority pursuant to the Administrative Rulemaking law. 1.2. Adoption and Authority 1.2-1. This rule was adopted by the Legal Resource Center in accordance with the procedures of the Administrative Rulemaking law. 1.2-2. This rule may be amended or repealed pursuant to the procedures set out in the Administrative Rulemaking law. 1.2-3. Should a provision of this rule or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of this rule which are considered to have legal force without the invalid portions. 1.2-4. In the event of a conflict between a provision of this rule and a provision of another rule, internal policy, procedure, or other regulation; the provisions of this rule control. 1.2-5. This rule supersedes all prior rules, regulations, internal policies or other requirements relating to the Legal Resource Center law. 1.3. Definitions 1.3-1. This section governs the definitions of words and phrases used within this rule. All words not defined herein are to be used in their ordinary and everyday sense. (a) “Employee” means any individual hired by the Nation and on the Nation’s payroll and encompasses all forms of employment, including but not limited to: full-time, parttime, at-will, elected/appointed officials, political appointees, and contracted persons. (b) “Judiciary” means the judicial system responsible for applying the laws of the Oneida Nation. The three branches, as identified in resolutions BC-05-08-13-A and GTC 01-0713-B are the Family Court, Trial Court and Court of Appeals. (c) “Minor” means anyone who has not yet attained the age of eighteen (18). (d) “Nation” means the Oneida Nation. (e) “Tribal member” means an individual who is an enrolled member of the Nation. (f) “Frivolous case” means a case without any reasonable basis in law or equity and that cannot be supported by a good faith argument. Page 1 of 2 Public Packet 45 of 896 1.4. Eligibility 1.4-1. An individual shall be eligibile for legal services from the Legal Resource Center if they: (a) Are a Tribal member or employee who has a case pending before the Judiciary. 1.5. Representation 1.5-1. An eligible individual shall fill out an application for services from the Legal Resource Center. 1.5-2. Respresentation shall be effective at the date and time that the signed application is delivered in person to the Legal Resource Center and the Legal Resource Center has accepted the case. 1.5-3. The Legal Resource Center may decline representation if: (a) The prospective client does not apply for services with enough notice prior to the court hearing. The Legal Resource Center may agree to accept the case and appear for future hearings on behalf of the client. (b) If, after review by LRC staff, it is determined that the case is frivolous and has no viable defense, the case will not be accepted. (1) A frivolous case is one that is without any reasonable basis in law or equity and that cannot be supported by a good faith argument. (c) The Legal Resource Center is prohibited from representing the client pursuant to the Legal Resource Center law, Professional Conduct for Attorneys and Advocates law, or another law or rule of the Nation. 1.6. Fees and Costs 1.6-1. The Legal Resource Center shall not charge a client any fees for the advocacy services provided directly by the Legal Resource Center. 1.6-2. As a condition of obtaining the services of the Legal Resource Center, clients are responsible for paying all filing fees and other costs associated with the case including but not limited to: service of process fees, guardian ad litem fees, physical and mental examinations, expert witness fees, substance abuse assessments, and court costs. 1.6-3. Clients shall be responsible for seeking out any applicable fee waivers, including those offered by the Judiciary. End. Original effective date: Page 2 of 2 Public Packet 46 of 896 Summary Report for LEGAL RESOURCE CENTER Rule #1 – Applications for Service Original effective date: N/A Amendment effective date: N/A Name of Rule: Rule #1 – Application for Services Name of law being interpreted: Chapter 811 LEGAL Resource Center Rule Number: #1 Other Laws or Rules that may be affected: None Brief Summary of the proposed rule: The proposed rule is to create a procedure for individuals to apply for services from the Legal Resource Center. Statement of Effect: Obtained after requesting from the Legislative Reference Office. Financial Analysis: This rule creates no anticipated fiscal impact. Note: In addition- the agency must send a written request to each entity which may be affected by the rule- asking that they provide information about how the rule would financially affect them. The agency must include each entity’s response in the financial analysis. If the agency does not receive a response within 10 business days after the request is made, the financial analysis can note which entities did not provide a response. Public Packet 47 of 896 Financial Analysis for Legal Resource Center Rule # 1 – Applications for Services Type of Cost Start Up Costs Personnel Office Documentation Costs Estimate of time necessary for an individual or agency to comply with the rule after implementation Description/Comment There are no startup costs to this rule. There are no additional costs to personnel to implement this rule. There are no additional costs to Office to implement this rule. There are no additional costs to Document Costs to implement this rule. Compliance will immediately start after the rule has been approved for the opening date of the LRC office on August 01, 2018. Dollar Amount $0.00 $0.00 $0.00 $0.00 $0.00 Other, please explain Total Annual Net Revenue $0.00 Public Packet 48 of 896 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Legal Resource Center Law Rule No. 1 – Application for Services Summary Legal Resource Center Law Rule No. 1 – Application for Services creates a procedure for individuals to apply for services from the Legal Resource Center. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: May 14, 2018 Analysis by the Legislative Reference Office The Legal Resource Center law (“the Law”) was adopted by the Oneida Business Committee by resolution BC-09-13-17-L for the purpose of establishing a Legal Resource Center to provide legal advice and representation to both Tribal members and employees in cases before the Judiciary, and to represent the Oneida General Tribal Council at General Tribal Council meetings. [8 O.C. 811.1-1]. The Law delegates administrative rulemaking authority to the Legal Resource Center attorney for the purpose of promulgating a rule establishing how clients apply for the Legal Resource Center’s services. [8 O.C. 811.5-3(l)]. The Legal Resource Center attorney position currently remains vacant as there were no candidates on the ballot for the 2017 General Election or the 2017 Special Election. The Law allows for the Legal Resource Center advocates to assume the duty of promulgating the rule for establishing how clients apply for the Legal Resource Center’s services in the absence of an attorney. [8 O.C. 811.4-5]. The Legal Resource Center Law Rule No. 1 – Application for Services (“the Rule”) creates a procedure for individuals to apply for services from the Legal Resource Center. [see Rule section 1.1-1]. The Rule discusses the following:  Eligibility requirements [see Rule section 1.4];  When representation begins, and who may receive representation from the Legal Resource Center, and when representation can be declined [see Rule section 1.5]; and  Fees and costs associated with representation with the Legal Resource Center [see Rule section 1.6]. The provisions of the Rule do not exceed the rulemaking authority granted under the law, as required by the Administrative Rulemaking law. [1 O.C. 106.4-1]. Conclusion There are no legal bars to adopting the Legal Resource Center Law Rule No. 1 – Application for Services. Page 1 of 1 Public Packet 49 of 896 Public Meeting: Sign in Sheet Date: Monday, June 4, 2018 Topic: Legal Resource Center Rule# 1 -Application for Services Public Packet 50 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 / 25 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to accept the May 10, 2018 QOL meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 5/10/18 QOL meeting minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Cathy Bachhuber, Executive Assistant Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 51 of 896 Quality of Life Committee Meeting Minutes for May 10, 2018 Present: Trish King, Kirby Metoxen, Brandon Stevens, Ernest Stevens III Others Present: Mandy Schneider, Mari Kriescher, Laura Laitinen-Warren, Cathy Bachhuber I. Call to Order and Roll Call Meeting called to order by Brandon Stevens at 8:40 a.m. with Ernie Stevens III and Trish King also present. Kirby Metoxen arrived at 8:50 a.m. II. Approval of the agenda Motion by Ernest Stevens III to approve the agenda, seconded by Trish King. Motion carried unanimously. III. Approval of Meeting Minutes A. April 12, 2018 Quality of Life meeting minutes Motion by Ernest Stevens III to approve the April 12, 2018 Quality of Life meeting minutes, seconded by Trish King. Motion carried unanimously. IV. Unfinished Business A. Neuromuscular Massage Therapy Update – Ernest Stevens Motion by Ernest Stevens III to defer to the next Quality of Life meeting, seconded by Trish King. Motion carried unanimously. V. New Business VI. Reports A. Tribal Action Plan Update – Priscilla Belisle 1. Tribal Action Plan Team Update – Mandy Schneider Motion by Ernest Stevens III to accept the written report, seconded by Trish King. Motion carried unanimously. 2. FYI: Feasibility Study for Wellness Treatment Facility Memo Quality of Life Committee Agenda May 10, 2018 Page 1 of 2 Public Packet 52 of 896 Motion by Ernest Stevens III to defer the rest of agenda [VI.A.2-3.] to the next Quality of Life meeting, seconded by Kirby Metoxen. Motion carried unanimously. 3. FYI: Support of Expedition Recovery, a division of the DarJune Foundation, Inc. Memo Motion by Ernest Stevens III to defer the rest of agenda [VI.A.2-3.] to the next Quality of Life meeting, seconded by Kirby Metoxen. Motion carried unanimously. VII. Additions VIII. Adjourn Motion by Ernest Stevens III to adjourn at 8:55 a.m., seconded by Kirby Metoxen. Motion carried unanimously. Quality of Life Committee Agenda May 10, 2018 Page 2 of 2 Public Packet 53 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: LIA--'-p--'-p_o_in_t_m_e_n_ts_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _____, D Accept as Information only [g) Action - please describe: Review Chairman's recommendation and determine next steps regarding one (1) Oneida Police Commission vacancy 3. Supporting Materials D Report D Other: D Resolution D Contract 3. 4. 2 D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Autho~zedSponsor/ Liaison: ~~T_e_ha_s_s_i_ H iii_,C_h_a_i_r_m an_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ Prima~~que~o~ubmMe~ ~B~ro~o--'-k~e~D~o--'-x--'-~~t~o~~~B~C~C~S~u~p~e--'-N--'-i~m--'-r----------------Your Name, Title I Dept. or Tribal Member Additional Requestor: Laura Laitinen-Warren, Senior Policy Advisor Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 54 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/ history, and action requested: One [1] vacancy was posted for the Oneida Police Commission to complete a term ending July 31, 2021. The original application deadline was February 9, 2018 and one [1] application was received. At the BC Meeting on March 28, 2018 a motion was made tore-notice the vacancy. The vacancy was re-noticed wit h an application deadline of May 11, 2018. Two [2] applications were received for the following applicants: Joan Mcl ester Michele Doxtator 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as * .pdf. 3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 55 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: I 25 1 18 07 2. General Information: Session: [g] Open Agenda Header: D Executive- See instructions for the applicable laws, then choose one: jTabled Business L-------------------------------------------------------------~ [g] Accept as Information only D Action - please describe: 3. Supporting Materials D Report D Contract D Resolution [g] Other: 1.~8 SOP ONSS TRADE BACK FOR CASH- WI~ 3.L___ _ _ _ _ _ _ _ _ _ _ ____J 2. 4. D Business Committee signature required 4. Budget Information D Budgeted- Tribal Contribution D Budgeted- Grant Funded S. Submission Authorized Sponsor 1 Liaison: jBrandon Stevens, Vice-Chairman Primary Requestor/Submitter: TODD HILL, SCHOOL BOARD CHAIR Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of2 D Unbudgeted Public Packet 56 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: This item had been tabled by the Business Committee due to a request for clarification in the SOP. ONSS Administrative Staff have not received their 2018-2019 contract or their trade-back from the 2017-2018 contract; this SOP needs to be approved prior to submission of Administrative Contracts to the Law Office . 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page2 of2 Public Packet ONEIDA TRIBE OF WISCONSIN ONEIDA NATION SCHOOL BOARD 57 of 896 TITLE: ONSS Contracted Employee Indirect Compensation: Unused Personal Leave and Vacation Time PAGE NO. 1 of3 1. REVISION DATE: EFFECTIVE DATE: One week after Board approval STANDARD OPERATING PROCEDURE SOP NUMBER: - ORIGINATION DATE: 06/03/14 APPROVED BY: Oneida Nation School Board DATE: 6/3/14 REVISION DATE: REVIEWED BY: Business Committee DATE: 06/25/14; Review DATE: PURPOSE 1.1 The General Tribal Council provided for the autonomous administration of the Oneida Nation School System (ONSS) (formerly known as the Oneida Tribal School) through the administration of the Oneida Nation School Board (formerly known as the Oneida Tribal School Board). By agreement with the Oneida Business Committee in the Memorandum of Agreement ("MOA") dated March 21, 1988, the Oneida Nation School Board, in its responsibilities related to all personnel matters, is to ensure that personnel decisions are based upon sound educational practices and policies. 1.1.1 The MOA also directed that the Personnel Policies and Procedures system (formerly known as the Oneida Tribal Management System) shall be revised to accommodate the decisions made by the Oneida Nation School Board related to personnel. 1.2 The MOA also provides that the Oneida Nation School Board (hereafter refened to as "School Board") has the authority to enter into contracts, including contracts with personnel, as necessary for the sound educational practices of ONSS. 1.2.1 The MOA further directs that all contracts related to the operation or planning of the ONSS shall be first reviewed and endorsed by the School Board. 1.2.2 The School Board's initiation, review, and endorsement of contracts, including personnel contracts, shall be presented in writing to the Business 1 Public Packet 58 of 896 Committee at times consistent with existing Oneida Nation Personnel Policies and Procedures. 1.2.3 The MOA provides that the recommendations of the School Board shall be followed by the Business Committee, unless good cause to the contrary is shown. 1.3 This Standard Operating Procedure is enacted for the purpose of promulgating a mle that provides for the School Board's ability to provide indirect compensation in the fmm of a payment for unused personal leave and vacation time at the end of a contract year when contracting with ONSS employees. 1.3.1 The School Board's decisions for ONSS contracted employees' indirect compensation to include their annual unused vacation and/or personal time shall be based on sound educational practices that consider the professional and educational needs of the ONSS and the School Board's ability to recmit and hire qualified personnel. · The School Board has detetmined that ONSS employees are 1.3.2 frequently unable to utilize their personal and/or vacation leave due to their working conditions and that it is fiscally responsible to enable these employees to receive compensation in place of time off, consistent with sound educational practices. 2. DEFINITIONS 2.1 Personnel Policies and Procedures- Oneida Nation Personnel Policies and Procedures 2.2 Contracted Employee: An individual who is issued a contract of employment with the ONSS from the School Board and who has accepted employment with the ONSS. 2.3 MOA - March 21, 1988, Memorandum of Agreement between the Business Committee and the Oneida Nation School Board approved by the General Tribal Council ONSS- Oneida Nation School System 2.4 2.5 School Board- Oneida Nation School Board 3. WORKSTANDARDS 3.1 The School Board shall make an annual determination of the nature and type of indirect compensation that will be offered to current and new employees under a new contract with the ONSS to be issued by the School Board. 3.2 The annual review and determination of the ONSS contracted employees' indirect compensation shall be made in a timely manner and based on sound educational practices and market forces related to the recmitment and employment of qualified educational personnel. 3.3 The School Board shall revise the then-current employee contracts based on its annual review, at its sole discretion as it deems necessary, and prior to any 2 Public Packet 3.4 3.5 3.6 59 of 896 renewal notification that may be required under the then-cunent employee contracts. The School Board shall determine the terms and conditions that will be offered to contracted employees for indirect compensation that may create an exception to the then-cunent Personnel Policies and Procedures. Indirect compensation may include cash compensation and be available for both unused personal leave time and vacation time, consistent with the employee' s contract. The School Board shall adopt the annual employee contract(s), including the te1ms and conditions for indirect compensation, by motion at a properly convened meeting of the School Board. Employees may be entitled to indirect compensation that includes paid personal time and/or vacation time. The availability of indirect compensation . of accumulated, unused personal hours and/or vacation time will be provided under the terms of the employee ' s contract, consistent with this Standard Operating Procedure and the policy of the Oneida Nation, including the MOA. Any personal time hours over 200 hours that the individual has accumulated, or over 184 accumulated hours for individuals earning 12 days of personal leave under the contract, at the end of the term of the contract will not accrue to a new contract year, but can be paid as cash compensation after the end of a contract year and the employee's final contract payroll period, upon request. The cash compensation is calculated using the employee's earned pay rate. Failure to request the hours accumulated over 200 hours, or over 184 accumulated hours for individuals earning 12 days of personal leave under the contract, at the end of the cmTent contract year will result in a loss of those hours for the cash compensation program. If the employee has over 200 hours of personal leave and/or vacation time at the beginning of the new contract year, or over 184 accumulated hours for individuals earning 12 days of personal leave under the contract, the maximum the employee may be credited at the beginning of the next ONSS contract year will be 280 hours of personal leave and/or vacation time. The employee receives personal days of leave as indirect compensation available for use during the full term of the contract, but which are attributed to the employee at the beginning of the new contract year when they are "loaded" into the personnel management system. 3 .6.1 Supervisors are responsible for monitoring employee vacation/personal time accruals, scheduling employees' working hours and approving or denying time off requests. 3.6.2 Employees are responsible for requesting time off utilizing personal, vacation, and/or donated hours, and shall comply with the procedures established by the ONSS Administration for documentation of the use of personal leave and vacation time, including approval. 3 Public Packet 60 of 896 3.6.3 Indirect cash compensation for unused personal leave and/or vacation time shall not be provided to an ONSS contracted employee if it is inconsistent with the then-current ONSS Employee Contract. 3.6.4 The employee is responsible annually for requesting the hours accumulated over any maximum number of hours allowed to accrue under the then-cunent Employee Contract. 3.6.4.1 The School Board's Chair, or in his/her absence, the ViceChair, shall approve or decline to approve a request by the Superintendent or Administrators. 3.6.4.2 The immediate supervisor of all other employees shall approve or decline to approve a request by the employee. 3.7 Consistent with the MOA, the Personnel Policies and Procedures shall be revised to accommodate the decisions made by the Oneida Nation School Board related to personnel, including personnel contracts regarding indirect compensation of unused personal leave and vacation time. 3. 7.1 The Human Resource Depatiment shall process ONSS Contracted Employees' requests for unused personal leave and vacation time consistent with the then-current te1ms and conditions of the ONSS employee contracts. 4. REFERENCES 4.1 Memorandum of Agreement between the Oneida Business Committee and the Oneida Nation School Board, March 21, 1988 4.2 GTC Resolution 05-23-11-B, Amendments to the Personnel Policies and Procedures on Trade Back for Cash of Personal and Vacation Time Oneida Tribe of Wisconsin, Personnel Policies and Procedures 4.3 4.4 Oneida Tribe of Wisconsin, Standard Operating Procedure, Quarterly Trade Back for Cash Tribal Work Standards (October 11, 2011) 4.4 ONSS Employee Contracts 4 Public Packet 61 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 I 25 I 18 2. General Information: Session: [g) Open D Executive- See instructions for the applicable laws, then choose one: Agenda Header: LIN_e_w_Bu_s_in_e_s_s_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _____, D Accept as Information only [g) Action - please describe: Post one (1) vacancy for the Oneida Nation Arts Board. 3. Supporting Materials D Report D Resolution D Contract [g) Other: 1~Resignation 3. 2 4. D Business Committee signature required 4. Budget Information D Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Autho~zedSponsor/ Liaison: ~~L_is_a_s_u_m_m_er_s_,s_e_c_re_t_a~~-------------------~ Prima~~que~o~ubmMe~ ~B~ro~o~k~e~D~o~x~~~t~o~~~B~C~C~S~u~p~e~N~i~m~r_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Your Name, Title I Dept. or Tribal Member Additional Requestor: Name, Title I Dept. Additional Requestor: Name, Title I Dept. Page 1 of 2 Public Packet 62 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/ history, and action requested: There were two (2) applicants for two (2) vacancies on the Oneida Nation Arts Board. Marena Bridges was a current member of the Board and was one of the applicants that applied due to her term expiring. On June 27, 2018 the Oneida Business Committee appointed Marena Bridges to a term ending in 2022 and Mary Vvalther to a term ending in 2021 . Marena did not take her oath for the new term yet and on July 13, 2018 Marena submitted her resignation from the Oneida Nation Arts Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as * .pdf. 3) E-mail this form and all supporting materials in a SINGLE * .pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of2 Public Packet 63 of 896 Brooke M. Doxtator From: Sent: To: Subject: Desirae Louise Saturday, July 14, 2018 9:17 AM Brooke M. Doxtator Fwd: Oneida Nation Arts Board Resignation FYI Desirae Louise Hill 360.319.7303 desirae@threetrackmind.com desiraelouise@gmail.com Right-click here to download pictures. To help protect y our priv acy , Outlook prev ented automatic download of this picture from the Internet. Three Track Mind We help make good on promises. http://threetrackmind.com ---------- Forwarded message ---------From: Marena Bridges Date: Fri, Jul 13, 2018 at 1:38 PM Subject: Fwd: Oneida Nation Arts Board Resignation To: "Desirae Louise Hill (desiraelouise@gmail.com)" Cc: onab@oneidanation.org Dear Desirae, It has been my pleasure to serve with you on the Oneida Nation Arts Board. You are a strong leader, and I know you and the board will attain the goals you have set. That said, I believe it is time for me to resign from the board and focus on completing my PhD coursework. Please consider my resignation effective immediately. I am happy to catch any replacements up to speed if needed. If you would like my input on future Oneida Nation Nation Arts Boards candidates, please don’t hesitate to ask. Best, Marena Bridges marena.bridges@email.myunion.edu (920) 371-3718 1 Public Packet 64 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 07 / 25 / 18 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Approve CIP Concept Paper for Food Distribution Store Concept CIP #18-010. 3. Supporting Materials Report Resolution Contract Other: 1. #18-010 Concept Paper 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Division Director/Community & Economic Development Primary Requestor/Submitter: Paul Witek, Engineering Director - Senior Architect/Engineering Dept. Your Name, Title / Dept. or Tribal Member Additional Requestor: Ron Melchert, Planner/Planning Dept. Name, Title / Dept. Additional Requestor: Fawn Cottrell, Contract Processor/ Engineering Dept. Name, Title / Dept. Page 1 of 2 Public Packet 65 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: The project team is seeking approval of the project's Capital Improvement Process (CIP) Concept Paper. see attached. Background: The purpose of this project is for the conversion of the food distribution and food pick up area, associated with Food Distribution Services, to reflect a conventional Grocery store layout and check out area. Approval of the project's CIP Concept Paper will allow the project to proceed into the next phase of the process, completing a CIP Package. The CIP Package would be brought forward for approval before the project could proceed. Action Requested: 1. Approve CIP Concept Paper for project #18-010 Food Distribution Store Concept. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 66 of 896 Engineering Department Development Division Capital Improvement Process (CIP) - Client Division Director Approval Form To: George C. Skenandore, Division Director, Governmental Services Through: Marilyn King, Manager Food Distribution From: Ronald Melchert - Project Manager Date: July 11, 2018 Re: Food Distribution Store Concept CIP # 18-010 I have reviewed the attached Capital Improvement Process (CIP) document identified below for the above noted project and approve of the project moving into the next phase of the CIP Process ‫ ܈‬CIP Concept Paper – dated: July 9, 2018 ‫ ܆‬CIP Package – dated: George C. Skenandore Digitally signed by George C. Skenandore Date: 2018.07.16 20:52:15 -05'00' George C. Skenandore, Division Director Governmental Services Date N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155 oneida-nsn.gov Public Packet 67 of 896 CAPITAL IMPROVEMENT PROCESS (CIP) – CONCEPT PAPER For Food Distribution Store Concept CIP #18-010 July 9, 2018 I. Purpose: A. The purpose of this project is for the conversion of the food distribution and food pick up area, associated with Food Distribution Services, to reflect a conventional Grocery store layout and check out area. II. Project Analysis A. Project Description: The method of food selection, pick up and check out would be converted to a conventional grocery store layout thereby providing clients an enhancement of choice of produce and quantity needed within their allocation. The delivery method would be more user friendly allowing clients to make individual choices from standard store shelving, coolers and refrigeration units. Clients would be able to stroll down the aisles to select items much like shopping for grocery items in a conventional store rather than be given a box or bag of food that is selected for them based on their qualified need. The checkout lanes would be similar to a conventional cashier checkout lane to record food items picked up. The system provides clients with choice, the ability to make decisions for themselves, and a heightened value of self in utilizing a client friendly system. B. Assumptions: 1. That the Tribal organization will support the project moving forward. 2. Funding will be available for developing the project. C. Operational Impact: 1. The conversion to the existing Food Distribution system will enhance food delivery services. The new system will streamline operations and not require additional staffing. D. Organizational Goals: The project would support the following goals and objectives of the 2008 Comprehensive Plan for the Oneida Reservation and its 2014 update: 1. Plan Element: Social Wellness Skshu ha tsi niyole lotikstftL 76 K£P Dul,'e.S Rhiannon R. Metoxen From: Sent: To: Cc: Subject: Susan M. House Thursday, May 24, 2018 10:59 AM Rhiannon R. Metoxen; George C. Skenandore; Brandon L. Yellowbird-Stevens LoriS. Hill Accepted: NAIG - Role Clarification ~. ?. L S MttrJ !foLd to +hie> Lis+Hello, There is no list of duties, it's just everything that is needed to get the athletes to the games, and safe at the games and back home. I included Lori so she can to the list if I missed anything. The following is what I can think of: · Fundraising Deciding when and where Try-outs occur and how teams are decided (mandatory 2 try-outs, etc.) Getting all the Registration forms Collecting original birth certificates from all athletes on the teams Collecting pictures of athletes and coaches according to the host society rules Collecting photos of Tribal Enrollment cards Deciding on who can coach Confirming athlete lists from coaches Registering every athlete and coach in the NAIG website Confirming tribal enrollment Background Checks on everyone over 18 (athletes and coaches) Ordering uniforms Making sure the uniforms are compliant with the NAIG Tech package Getting the final Tech Package and distribute to coaches Making sure the coaches know which rules they are being used at the Games Parent meetings WIAA- Team Wisconsin meetings and assignments from the meeting Ordering busses or plane tickets Setting up room assignments if not predetermined by Host Society Ordering funds for the Admin (Tribal Rep) if driving and rental car if flying Ordering funds for the Archery coaches (they drive the weapons across the border) Figuring out how much per diem for athletes and coaches and ordering Team Wisconsin Fund raising coordination and delivering product Ensuring coaches are monitoring their athletes (they are also coaches) Ensuring athletes are at their team sport and not wandering around Ensuring athletes are not out after curfew Ensuring athletes are not smoking or drinking- immediate ban and sent home according to NAIG rules Ensuring coaches are following all NAIG rules Point person for any issues at Games for parents, coaches, athletes Athlete pep rally to get all the athletes to the bus pick up on time Hand out uniforms, confirm all uniforms are in Homecoming coordination if one is scheduled. This gets the parents to the spot to pick up their youth. ~ S po\{.t.S p~rso f) ~ Aftl.n d. f)Je.ll·t 1 Public Packet 77 of 896 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Leave this line blank Appointing Representative to the Wisconsin Intertribal Athletic Association WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Wisconsin Intertribal Athletic Association (WIAA) supports member tribes in expanding athletics and youth competitive sport both individual and team development; and WHEREAS, the WIAA strength lies in the coordination and logistic planning to send Team Wisconsin, which is comprised of Oneida and other member tribes youth and coaches, to the Indigenous Games; and WHEREAS, each member tribe designates a Tribal Representative, and each Tribal Representative votes in the interest of their tribe and Team Wisconsin, and also represents the Oneida Nation, answers questions and provides Chaperone assistance at the Indigenous Games; and WHEREAS, the Oneida Business Committee took official action to designate a Community Booster club to assist in fundraising for the games annually, and to designate a Tribal Representative; and NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee hereby appoints Brandon Yellowbird-Stevens, Vice-Chairman, and Lisa Summers, Secretary as the Nation’s representative on the Wisconsin Intertribal Athletic Association. Please Note 1. Certification section SHOULD NOT be included and will be added after the adoption of the resolution by the Secretary’s Office. 2. If resolution runs to two pages, make sure to update the header Public Packet 78 of 896 Oneida Business Committee Agenda Request 1. Meeting Date Requested: 7 I 25 I 18 2. General Information: Session: 12$] Open Agenda Header: D Executive - See instructions for the applicable laws, then choose one: INew Business - Travel Request ONVAC D Accept as Information only 12$] Action - please describe: Per Travel Policy more than 3 requesting to attend needs Business Committee approval. 3. Supporting Materials D Report D Resolution D Contract 12$] Other: 1.1 .-M_e_m _ o-- -P-ro_c_e_d_u-ra-1-Ex_c_e_p-ti_o_n- - - - - - - - - - - , 3. 4. 2.1Resolution 7-22-09B D Business Committee signature required 4. Budget Information 12$] Budgeted -Tribal Contribution D Budgeted -Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: !Jennifer Webster, Council Member Primary Requestor: Jim Martin- Chairman Your Name, Title I Dept. or Additional Requestor: ~ {fl>...' 1bal Member Gerald Cornelius- Vice-Chairman ----------------------------Name, Title I Dept. Additional Requestor: John L. Breuninger- Secretary Name, Title I Dept. Page 1 of 2 Public Packet 79 of 896 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Purpose: Approval to attend Color Guard, Milwaukee WI Background/history: ONVA has attended the Color Guard in Milwaukee for approximately 21 years. Section 16-1 of the Travel and Expense Policy Department will limit themselves to three (3) people from the same department to travel to the same conference, workshop, or seminar and are recommended to share pertinent information they have with others from their department,. Special occasions may develop that need a additional personnel from the General Manager, Gaming General Manager, General Manager or Oneida Business Committee is needed, wit Action Requested : Approval for procedural exception 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 80 of 896 Oneida Nation Oneida Veteran Affairs Committee 134 Riverdale Dr. Oneida, WI 54155 James Marlin - Chairman Gerald Cornelius- Vice Chairman John L. Breuninger- Secretary Arthur Cornelius Floyd J. Hill Kenneth House Benj amin Skenandore Dale Webster Carol Silva ~ =000000 ONEIDA Kerry Meloxen - Veterans Director Jennifer Webster - Li aison MEMO TO: Oneida Business Committee FROM: James Martin, Chai1man DATE: 25 July 2018 SUBJ: Procedural Exception: Request for Color Guard ~ Purpose of travel: ONVAC is requesting procedural exception for eight ONVAC members to travel to Milwaukee WI, Indian Summer Festival for September i 11 • 8111 , and 9 111 2018. The ONV AC has remained within its budget, and this travel is included in the 2018 budget. Cost for travel: Hotel: Per Diem: Mileage: 2 nights at $250.92 times 8 rooms at a cost of $2,008 2 days at $48.00 times 8 members at a cost of $768 .. 00 1 days at $64.00 times 8 members at a cost of $576.00 260 miles roundtrip $139.10 times 8 members at a cost of $1 ,251 Total Request: $7,191 We thank you for your consideration to support the Veterans travel request. -Indian Summer Festival Public Packet 1 of 5 81Page of 896 -~l I d·a u111m.er Fest·v (/) INDIAN SUMMER SEPTEMBER 7 - 3, 2018 TE!lClliNGS FROM Tti£ TURTLE'J BACK (https:/ /www.facebook.com / lnd ianSummerFestiva l) (https:/ / tw itter.co m / isfmk e) You iD (https:/ /www.yo utube.com / results?search_query=indian+summer+milwa ukee) -- . ••••••••••• FE- s·-11 \/ fft\ . EV ......... ~~ Se•••••••••• ••• ••••G• em••••••••• (http:/ /www.indiansummer.org /schedule-of-events/) http://wvvw. indiansummer. org/ 6/25/201 8 Public Packet Oneida Tribe of Indians of Wiscorosiro 82 of 896 BUSINESS COMMITTEE Oneidas bringing several hundred bags of corn to Washington's starving army at Va lley Forge, after the co lonists had consistently refused to aid them . P.O. Box 365 • Oneida, Wl54155 Telephone: 920-869-4364 • Fax: 920-869-4040 UGWA DEMOLUM YATEHE Because of the help of this On eida Chief in cementing a friendship between the six nations and the colony o f Pennsylvania, a new nation, th e United States was made possibl e. Resolution # 07-22-09-B Oneida Nation Veterans Affairs Committee Paid Time For Selected Color Guard Members Who Arc Employees WHEREAS, the Oneida Tribe ofindians of Wisconsin is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States, and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Tri be of Indians of Wisconsin, and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1 of the Oneida Tribal Constitution by the Oneida General Tribal Council, and WHEREAS, Oneida Tribal veteran employees supp011 numerous government to government functions , dedications, flag raisings, color guard duties, funerals and other ceremonial events, and WHEREAS, from time to time Oneida veterans (four members for color guard) are called to perform these functions nationwide, (i.e. NCAI and other National Conferences), and are officially represented by the Oneida Nation Veterans Affairs Committee (ONVAC) and WHEREAS, it is desired and encouraged that veterans attend and participate in events that are approved by the Oneida Veterans Office, and WHEREAS, the Oneida Tribe has committed a budget for travel and per diem for special events through the Oneida Nation Veterans Service Office, and BE IT RESOLVED, that ofticially selected veterans who are employed by the Oneida Tribe of Indians of Wisconsin be allowed to participate in funeral honors and special events with pay as official tribal representatives without loss ofvacation and/or personal time, and BE IT FURTHER RESOLVED, that veterans make timely anangements with their supervisor to attend these events , and that all supervisors are authorized to accommodate such request, citing this resolution as authority. Public Packet 83 of 896 ONEIDA BUSINESS COMMITTEE CERTIFICATION I, the tmdersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 constitute a ~uorum. 6 members were present at a regular meeting duly called, noticed, and held on 22n day of July 2009; that the forego ing reso lution was duly adopted at such meeting by a vote of 5 members for; 0 members against, 0 members abstaining; and that said resolution has not been amended or rescinded in any way. Patricia Hoeft, ribal ecretary Oneida Business Committee *According to the By-Laws, Article I, Section I, the Chair votes "only in the case of a tie." Public Packet 84 of 896    /  /                                      Public Packet 85 of 896      Travel dates would be 09/17/18-09/20/18, conference is in  Prior Lake, MN        Public Packet 86 of 896 NATIONAL TRIBAL GAMING COMMISSIONERS/REGULATORS CONFERENCE Mystic Lake Casino Hotel - Prior Lake, Minnesota September 17-20,2018 The National Tribal Gaming Commissioners/Regulators Fall 2018 conference will be September 17-20, 2018 at Mystic Lake Casino Hotel, which is the Shakopee owned and operated by Mdewakanton Sioux Tribe located in Prior Lake, Minnesota. 2-MAN Golf Scramble: Monday, September 17, 2018 at The Meadows at Mystic Lake. All proceeds will benefit the Scholarship Fund. WORKSHOPS: Our track offerings have changed. We will be offering 5 workshop tracks, with 40 workshops to choose from. These workshops will cover the subjects of: Commission, Licensing (formerly Backgrounds/Licensing), Audit, Compliance (formerly Surveillance/Investigations) and Gaming Technology. CERTIFICATES: All attendees will receive a certificate of participation at the conclusion of the conference. These certificates will be available at the registration desk on Thursday at noon. SILENT AUCTION: We will be holding a Silent Auction to Benefit the Scholarship Fund beginning on Tuesday, September 18th at noon. If you would like to donate an item, please turn in at registration desk. DOOR PRIZES: At the close of each conference we hold drawings for participants. If you would like to donate items, please bring them with you and tum them at the registration desk. Airport Information Fly into: Minneapolis/St. Paul Located 22 miles from Mystic Lake Shuttle Service Please contact the Super Shuttle for your shuttle needs at (800) 258-3826 or www .supershuttle.com Hotel Information Mystic Lake Casino Hotel Call (952) 445-9000 or (800) 262-7799 by September 5, 2018. Request the group rate for National Tribal Gaming Commissioners & Regulators. Rate: $145 plus tax. Please mention National Tribal Gaming Commissioners Regulators Association for the above rate. Public Packet 87 of 896 Agenda (subject to change) September 17, 2018 - Monday 9:00a.m. 2-person Golf Scramble- Registration The Meadows at Mystic Lake 10:00 a.m. Shotgun Start 5:00p.m. to 7:00p.m. Registration Open (avoid the Tuesday morning lines, stop by today) September 18, 2018 - Tuesday 8:00a.m. Registration 9:00a.m. General Assembly Call to Order & Welcome Chairman Jamie Hummingbird Opening Ceremony 9:30a.m. 7:00p.m. Welcome Reception September 19, 2018 - Wednesday 8:00a.m. Registration (Continental Breakfast provided) 9:00a.m. to 10:15 a.m. 3rd Series of Workshops 10:15 a.m. Break 10:30 a.m. to 12:00 4th Series of Workshops 12:00 p.m. lunch (Provided) 1:00 p.m. to 2:30p.m. 5th Series of Workshops 2:30p.m. Break 2:45p.m. to3:45 p.m. 6th Series of Workshops 4:00p.m. to 5:00p.m. Roundtables (5 topics to choose from) licensing, Audit, Compliance, Commission and Gaming Technologies 5:00p.m. Dinner (on your own) 5:30p.m. Board Meeting (Continental breakfast provided) Roll Call of Membership- Amber McDonald Approval of Minutes- Spring 2018 Northern Quest Membership Meeting 10:00 a.m. Officer's Reports (Chairman, Vice Chairman, Secretary and Treasurer) 10: 30 a.m. Break 10:45 a.m. Special Honoring 11:30 a.m. Introduction of Candidates f or Election of Chairman and Treasurer Ross Garrow, Nominations Committee 12:00 lunch 1:00 p.m. General Assembly 1:10 p.m. Election of Chairman and Treasurer 1:30 p.m. NIGC Update 1:50 p.m. Announcement of Chairman and Treasurer 2:00 Break 2:15p.m. to 3:45p.m . 1st Series of Workshops Commission, licensing, Audit, Compliance and Gaming Technology 3:45 p.m. Break 4:00p.m. to 5:00p.m. 2nd Series of Workshops 5:00p.m. Dinner (on your own) {Provided) September 20, 2018 - Thursday 8:00a.m. Registration (continental breakfast provided) 9:00a.m. to 10:15 a.m. 7th Series of Workshops 10:15 a.m. Break 10:30 a.m. to 12:00 8th Series of Workshops 12:00 lunch (on your own) 1:00 p.m. Roundtables- 5 topics to choose from Women Regulators, Building Relationships, Commission Operations, Safety, TBD 2:00p.m. Break 2:15p.m. General Assembly 2:30p.m. Panel Discussion - Managing the Relationship Between Regu lator and Casino Management; Regulator and Tribal Government/Leadership 3:30p.m. Closing Remarks, Door Prizes & Adjourn Public Packet II Workshops 88 of 896 II learn what is considered Indian lands (hint: it may be more than you think!), what responsibilities the tribal gaming regulatory authority has for regulating gaming, and which exemptions apply to charitable operations. Commission Track Licensing Track Managing the Relationship between Regulator and Casino; Regulator and Tribal Government - Celeste Hughes & Francine Dupuis. This workshop will provide a new perspective on how tribal commissions/regulators can manage their fiduciary responsibility, while removing or modifying regulatory barriers that unintentionally negatively impact or discourage or even prohibit innovation by casino management. The new perspective wiiJ cover managing expectations between Tribal Government and commissions/regulators, how to reassure tribal leadership that regulations are vitally important when drafted and applied correctly; that they are an effective tool in the protection of tribal assets and in public trust and confidence. Preparing Your Commission for the Future- Billy David. As gaming continues to evolve what should the Gaming Commission do to prepare themselves for the future. In this session we will discuss concepts and new gaming technology that Commissions should consider. Strategic Planning for Gaming Commissioners - Brandon Valentini & Jessica Stewart. This session will articulate the importance of having a strategic plan for gaming commissions, and will provide a hands-on approach to assisting gaming commissioners with the development of a strategic plan. Why Can't We All Be Friends? - Jason Greenwalt. Relationships between Regulators, Operations and CouncilsOne of the biggest hindrances in the success of Tribal Gaming Casinos today is a combative relationship between regulatory and operations. This combative relationship can Vendor Due Diligence- identity theft, data security threats hampering your due diligence? - Frances Alvarez, Kelly Myers & Gena Caviness. Extracting vendor information can be difficult in a time of identity threats and data breaches. Businesses are less likely to turn over proprietary information and engage in unnecessary exposure. How do we bridge the gap of fulfilling our contractual agreements and regulatory requirements? Vetting a vendor is a necessary practice but requiring too much information may hinder that process. Social Media Policy - Julie Hakman & Kelli Weaver. Think Before You ACT, Twice Before You Speak, Three Times Before You Post. Learn tips and tools to ensure your search of social media is compliant for suitability determination. Juvenile Records Minefield - Kelli Weaver, Martin Madrigal & Calvin Campbell Learn how juvenile records and terminology differ from adult criminal records and terminology and when a juvenile record may be used and why you need to be careful with the information you access. Gamesmanship & NIGC FAQ Panel- NIGC. IGRA was created to support economic development and strong tribal governments while protecting the integrity of Indian Gaming. NIGC is focusing its enforcement priorities on anything that amounts to gamesmanship on the backs of tribes. This session will discuss NIGC's new policy and provide examples of gamesmanship and a workshop so that Tribal officials and representatives can be aware of the situations and how to spot potential gamesmanship in tribal gaming facilities. Additionally, we will address the compliance concerns and become the f ocal point instead of increasing revenue and what "red flags" can be avoided to ensure that Gamesmanship moral. does not threaten your Tribe. Active Shooters: The ROI of an Effective Deterrent Daniel P. Murphy. The dramatic increase in both frequency and death tolls resulting from active shooter events has forced a national dialogue seeking answers. The security industry has relied on traditional, widely-used security measures with good success but now those measures are consistently failing against armed and determined aggressors. The reality is there is a paradigm shift occurring and the industry and law enforcement need to adapt accordingly. New technologies in the area of threat suppression should be a part of any comprehensive security and life safety program. With that there are always costs. How can security and law enforcement leaders make the case for such expenditures effectively? All this and more will be explored in this presentation. Attendees will be given an opportunity to ask questions and the panel will express their views or react to the views of other panelists or the attendees. The discussion will help the audience further clarify and evaluate their positions regarding specific issues or topics discussed and increase their of others. Additionally, understanding of the positions the NIGC will accept emailed questions from participants prior to the event by submitting their questions to training@nigc.gov. Regulating Small and Charitable Gaming - NIGC. Did you know that IGRA requires charitable gaming to be regulated? Are you doing enough? This course for tribal gaming regulators examines the legal ins and outs of regulating charitable gaming on Indian lands. Participants will Player's Club Scam-Investigation from Start to Finish Paulene Thomas, Lisa Tsosie, Cheryl Terry, Alfreda Lee & Latanya Teller. The presentation will cover the steps taken to investigate and report a players club scam. The presentation will discuss the roles of the Navajo Nation Gaming Regulatory Office Licensing, Enforcement and Surveillance Department in the Investigation, including what we learned and the end result. Public Packet Audit Track Conducting and Audit - Start to Finish - Brandon Valentini & Jessica Stewart. This session will cover the important elements of an internal audit, from planning and executing, to concluding and reporting on audits completed. This session will provide tools for effectively developing audit programs, best practices for performing internal audits, tips on communication and reporting of audit results, and recommendations on follow-up procedures. Writing Effective TICS and SICS- Michael Crump. All the regulations and requirements can become overwhelming. Trying to incorporation the MICS, BSA, AML, IRS, FEMA regulations and best industry practices in to your TICS and SICS will require some hard work and thought but can make life for regulatory and operations so much smoother in the long run and prevent fraud, waste and abuse in the process. Conducting an Audit - Lisa Desotelle. This session is intended to provide members with an understanding of conducting an audit. It will go over the ways that auditors can add value to the audit process. Cover in detail fmancial statement audits, NTGC MICS Agreed Upon Procedures (AUP), Lntemal Audits and other attestation procedures. With Surveillance, Compliance and Auditing Departments, why does theft still occur?- Michael Crump. This workshop will identii)' the types of audits and analytics to be used to effectively and efficiently detect fraud, waste and abuse. Financial Statements for Commissioners - NIGC. Financial Statements are the report card of a business. The numbers in a financial report contain vitally important information about where a company has been and where it is going. As owners and regulators of the gaming operation it is important to learn how to read the financial statements to fully understand the finances of the gaming operation. The course is designed to give the commissioners a basic unde rstanding of how to •·end the fini1Ilvinl stntvmvnt t-cport, understand the importance of Trend and Vertical analysis and deciphering the notes of the fmancials. Anti-Money Laundering for Investigator-Surveillance and Security-New Roles and Responsibilities for the Surveillance-Security - EJ Egghart. AML program has been the responsibility of auditor and compliance personnel in the past. AS the "Know Your Customer" policy becomes more solidified, the responsibility of identii)'ing potentially suspicious behaviors of patrons has shifted more toward security and surveillance. This session will address the trend of FINCIN findings and guidelines for security and surveillance specific issues for AML compliance. Compliance Track "Surveillance Essentials" What every surveillance observer should know - George Joseph. This workshop will guide the Gaming Commission through a series of tests, audits, reports and evaluations which will allow them to assess the overall surveillance department. Several surveillance 89 of 896 videos will illustrate the basic knowledge necessary for Table Games, Slots, Table Fills, Title 31... "What reports & reviews should the Commission expect from Surveillance... ?" Cyber-Security Threats, Trends and Strategies - Grant Eve & Jeff Olejnik. Technology bas changed how we run our businesses and service our customers. As a result, many organizations face new threat facing the confidentiality and availability of your critical data. You can't protect your digital information unless you know what you are up against. Cyber-crime has evolved to more targeted attacks leading to account takeover, financial scams, point-of-sale attacks, and even extortion. This session will cover some of the most common cyber threats, what you can do to prevent becoming a victim, and bow to respond if your data has been compromised. Player's Club Scam-Investigation from Start to Finish Paulene Thomas, Lisa Tsosie, Cheryl Terry, Alfreda Lee & Latanya Teller. The presentation will cover the steps taken to investigate and report a player's club scam. The presentation will discuss the roles of the Navajo Nation Gaming Regulatory Office Licensing, Enforcement and Surveillance Department in the Investigation, including what we learned and the end result. "Should Your Tribe Bet On ... Sports Betting?" - George Joseph & Randal Hadeed. The "Race" is on for casinos to begin offering Sports Betting. This presentation will acquaint the attendees with the [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac9a7ec7f25900f6b. Public record. Not legal advice.