# Oneida Business Committee (2025) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac7333c58bd55a62e ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 222 Oneida Business Committee Regular Meeting 8:30 AM Wednesday, January 22, 2025 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 1st floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Special recognition for years of service Sponsor: Laura Laitinen-Warren, Executive HR Director III. ADOPT THE AGENDA IV. OATH OF OFFICE A. V. MINUTES A. VI. Oneida Election Board Ad-Hoc Committee - Patricia Moore, Justine Huff, Mary King, Lynette Jordan, and Colleen Cornelius Sponsor: Lisa Liggins, Secretary Approve the January 8, 2025, regular Business Committee meeting minutes Sponsor: Lisa Liggins, Secretary RESOLUTIONS A. Adopt resolution entitled Amending BC Resolution 03-23-22-C Obligation to Support Oneida Early Childhood Programs Utilizing Tribal Contribution Savings Sponsor: Mark W. Powless, General Manager B. Adopt resolution entitled Amendments to the Oneida Life Insurance Plan Law Sponsor: Jameson Wilson, Councilman Oneida Business Committee Regular Meeting Agenda Page 1 of 5 January 22, 2025 Public Packet VII. 2 of 222 STANDING COMMITTEES A. B. FINANCE COMMITTEE 1. Accept the December 12, 2024, regular Finance Committee meeting minutes Sponsor: Lawrence Barton, Treasurer 2. Accept the December 19, 2024, regular Finance Committee meeting minutes Sponsor: Lawrence Barton, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. VIII. IX. Accept the December 18, 2024, regular Legislative Operating Committee meeting minutes Sponsor: Jameson Wilson, Councilman TRAVEL REQUESTS A. Approve the travel request - Chairman Tehassi Hill - National Indian Child Care Association (NICCA) Leadership Institute - Herndon, VA - March 10-14, 2025 Sponsor: Tehassi Hill, Chairman B. Approve the travel request - Chairman Tehassi Hill - Midwest Alliance of Sovereign Tribes (MAST) Impact Week - Washington, D.C. - March 22-26, 2025 Sponsor: Tehassi Hill, Chairman C. Approve the travel request - Councilman Marlon Skenandore - 2025 Teen Summit Wisconsin Dells, WI - February 26-28, 2025 Sponsor: Marlon Skenandore, Councilman D. Approve the travel request - Councilwoman Jennifer Webster - Department of Health and Human Services Secretary's Tribal Advisory Committee (STAC) - Washington, D.C. - February 24-27, 2025 Sponsor: Jennifer Webster, Councilwoman E. Enter the e-poll results into the record regarding the approved travel request for Vice-Chairman Brandon Yellowbird-Stevens to attend the Packers Super Bowl Invite in New Orleans, LA on February 7-10, 2025 Sponsor: Lisa Liggins, Secretary F. Enter the e-poll results into the record regarding the approved travel request for Councilman Jonas Hill to attend the 2025 Presidential Inauguration in Washington, D.C. on January 17-20, 2025 Sponsor: Jonas Hill, Councilman NEW BUSINESS A. Post one (1) vacancy - Oneida Election Board Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 2 of 5 January 22, 2025 Public Packet X. 3 of 222 B. Post twelve (12) vacancies - Oneida Election Board Alternates Sponsor: Lisa Liggins, Secretary C. Exception to resolution # BC-11-13-24-K – cancel April 23, 2025, regular Business Committee meeting Sponsor: Lisa Liggins, Secretary D. Review Town of Oneida fire equipment funding request and determine next steps (10:00 a.m.) Sponsor: Tehassi Hill, Chairman REPORTS A. OPERATIONAL 1. Accept the Big Bear Media FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 2. Accept the Comprehensive Health Division FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 3. Accept the Comprehensive Housing Division FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 4. Accept the Digital Technology Services FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 5. Accept the Division of Public Works FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 6. Accept the Education and Training FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 7. Accept the Environmental, Land, & Agriculture Division FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 8. Accept the Grants FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 9. Accept the Human Services Division FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager 10. Accept the Tribal Action Plan FY-2025 1st quarter report Sponsor: Mark W. Powless, General Manager Oneida Business Committee Regular Meeting Agenda Page 3 of 5 January 22, 2025 Public Packet XI. 4 of 222 GENERAL TRIBAL COUNCIL A. XII. PETITIONER SHERROLE BENTON - petition # 2024-03 1. Accept the statement of effect regarding petition # 2024-03 Sponsor: Jameson Wilson, Councilman 2. Accept the legal review status update regarding petition # 2024-03 Sponsor: Jo Anne House, Chief Counsel 3. Accept the fiscal impact statement status update regarding petition # 2024-03 Sponsor: Ralinda Ninham-Lamberies, Chief Financial Officer 4. Schedule a special General Tribal Council meeting to address the Benton petition # 2024-03 Sponsor: Lisa Liggins, Secretary B. Review the April 7, 2025, tentatively scheduled General Tribal Council meeting and determine next steps Sponsor: Lisa Liggins, Secretary C. Schedule the 2025 semi-annual General Tribal Council meeting Sponsor: Lisa Liggins, Secretary EXECUTIVE SESSION A. B. REPORTS 1. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 2. Accept the General Manager report Sponsor: Mark W. Powless, General Manager 3. Accept the Intergovernmental Affairs and Self-Governance January 2025 report Sponsor: Melinda J. Danforth, Intergovernmental Affairs Director AUDIT COMMITTEE 1. Accept the November 19, 2024, regular Audit Committee meeting minutes Sponsor: Lisa Liggins, Secretary 2. Accept the Cage-Vault-Kiosk Year End compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 3. Accept the Sports Wagering compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 4 of 5 January 22, 2025 Public Packet 5 of 222 C. XIII. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - Green Bay Converting LLC (GBC LLC) - Mutual Confidentiality and Non-Disclosure Agreement - file # 2024-1538 Sponsor: Justin Nishimoto, Economic Strategy Coordinator 2. Approve a limited waiver of sovereign immunity - Swedish Match - Swisher Venture Agreement 2025 - file # 2025-0013 Sponsor: Debra Powless, Retail General Manager ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 5 of 5 January 22, 2025 Public Packet 6 of 222 Special recognition for years of service Business Committee Agenda Request 1. Meeting Date Requested: 1/22/25 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Acknowledge Years of Service recipients with the attached PowerPoint. 1st Quarter. 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: Oneida Nation Employees ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 7 of 222 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☒ Presentation ☒ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Laura Laitinen-Warren, Executive HR Director Primary Requestor: Yasiman Metoxen, HR Office Coordinator Revised: 08/25/2023 Page 2 of 2 Public Packet Name 8 of 222 YEARS OF SERVICE RECIPIENTS 1ST QUARTER FY'25 OCT-DEC Supervisor Name Area Manager ADOH Years METOXEN,BARBARA R VANDEKAMP, JESSICA JORGENSEN,TINA M Oct 16, 1984 40 LAWE,JESSIE P CHRISTENSEN, TRACY M MOUSSEAU,SHARON Oct 3, 1994 30 RICHMOND,COREY J HOUSE,DAKOTA K DANFORTH,KATSITSIYO T Nov 13, 1994 30 KRIESCHER,MARI J DANFORTH,DEBRA J POWLESS,MARK W Oct 5, 1994 30 BECKER, LAURIE J BERG-HARGROVE, JENNIFER JORGENSEN,TINA M Dec 21, 1994 30 SKENANDORE, TANYA M MARTINEZ, JAY M SMITH, JACQUELINE M Dec 7, 1994 30 SKENANDORE,SARA A ANDERSON,JENNIFER J NINHAM-LAMBERIES,RALINDA R Oct 1, 1994 30 CHARLES,ROXANNE L SKENANDORE, SHANE S DANFORTH,SUSAN M Oct 4, 1994 30 THOMPSON,REGGIE J HOUSE,DAKOTA K DANFORTH,KATSITSIYO T Oct 17, 1999 25 TISCH,SCOTT A STUEBER, BARBARA RASMUSSEN,JAY T Nov 28, 1999 25 VERVOORT,WILLIAM P MILLER,VANESSA L MCLESTER, ERIC T Oct 3, 1999 25 YANG,NYIA DANFORTH, SARAH I DANFORTH,SARAH I Oct 31, 1999 25 VANG,KOUA STUEBER, BARBARA E RASMUSSEN,JAY T Dec 19, 1999 25 DAVIS,DEANNE DANFORTH,SUSAN M DOXTATER,ANDREW J Oct 17, 1999 25 DOXTATOR,MONICA L VANSCHYNDEL,RONALD J CLAUSEN,CRAIG A Nov 7, 1999 25 KING-THOMAS,CHRISTINE I EMERSON,DAVID L RASMUSSEN,FAWNE M Nov 14, 1999 25 REITER-SUMMERS,KIMBERLY J CHRISTENSEN, TRACY M MOUSSEAU,SHARON Nov 28, 1999 25 ELM,PATRICIA A DENNY, DERRICK M KING,KATHLEEN E Dec 26, 1999 25 HENEY,MARY R STUEBER, BARBARA E RASMUSSEN,JAY T Nov 28, 1999 25 GODFREY,MATILDA F STEVENS, KRISTIE L DODGE,LEAH S Oct 24, 1999 25 STEINBACH,MARK D WATERSTREET,RYAN D JORGENSEN,TINA M Dec 12, 1999 25 SKENANDORE,JR,REGINALD R JORDAN,EARL E DANFORTH,SUSAN M Nov 28, 1999 25 22 Total January 22 OBC Meeting Public Packet 9 of 222 Oneida Election Board Ad-Hoc Committee - Patricia Moore, Justine Huff, Mary King, Lynette Jordan, and. Business Committee Agenda Request 1. Meeting Date Requested: 01/22/25 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: DRAFT materials/discussion 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Shannon Davis, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: SDAVIS Public Packet 10 of 222 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: January 14, 2025 RE: Oath of Office – Oneida Election Board - Ad Hoc Committee. Background On January 8, 2025, the Oneida Business Committee appointed Patricia Moore, Justine Huff, Mary King, Lynette Jordan, and Colleen Cornelius to the Oneida Election Board - Ad Hoc Committee. A good mind. A good heart. A strong fire. Public Packet 11 of 222 Approve the January 8, 2025, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/22/25 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: DRAFT materials/discussion 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☐ Not Applicable ☐ Budgeted – Grant Funded ☒ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BPIGMAN Public Packet 12 of 222 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, January 07, 2025 BC Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, January 08, 2025 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence Barton, Secretary Lisa Liggins, Council members: Jonas Hill, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson; Not Present: Arrived at: n/a Others present: Mark W. Powless (via Microsoft Teams1), Ralinda Ninham-Lamberies (via Microsoft Teams), Danelle Wilson (via Microsoft Teams), Aliskwet Ellis (via Microsoft Teams); REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence Barton, Secretary Lisa Liggins, Council members: Jonas Hill, Kirby Metoxen, Marlon Skenandore, Jennifer Webster (via Microsoft Teams), Jameson Wilson; Arrived at: Others present: Jo A. House, RaLinda Ninham-Lamberies, Melinda J. Danforth (via Microsoft Teams), Mark W. Powless, Todd Vanden Heuvel (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Lori S Hill (via Microsoft Teams), Ashley M. Blaker (via Microsoft Teams), Katsitsiyo Danforth (via Microsoft Teams), Danelle Wilson (via Microsoft Teams), Rhiannon Metoxen (via Microsoft Teams), Janice Deborah (via Microsoft Teams), David P. Jordan (via Microsoft Teams), Fawn Billie (via Microsoft Teams), Fawn Cottrell (via Microsoft Teams), Maureen Perkins (via Microsoft Teams), Clorissa Leeman (via Microsoft Teams), Loucinda Conway (via Microsoft Teams), Rae Skenandore(via Microsoft Teams), Melissa Alvarado (via Microsoft Teams), Melanie Burkhart (via Microsoft Teams), Sarah Capelle (via Microsoft Teams), Tavia James-Charles (via Microsoft Teams), Grace Elliot (via Microsoft Teams), Carolyn Salutz (via Microsoft Teams), Paul Witek (via Microsoft Teams), Debbie Melchert (via Microsoft Teams), Patricia King (via Microsoft Teams), Nicolas Reynolds (via Microsoft Teams), Shannon Davis (via Microsoft Teams), Carol Silva (via Microsoft Teams), Amber Martinez (via Microsoft Teams), Donald McLester, Aliskwet Ellis (via Microsoft Teams), Bonnie Pigman (via Microsoft Teams); 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 7 January 08, 2025 Public Packet 13 of 222 DRAFT I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:31 a.m. Roll call for the record: Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence Barton, Secretary Lisa Liggins, Councilmembers: Jonas Hill, Councilwoman, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson; II. OPENING (00:00:06) Opening provided by Councilman Kirby Metoxen III. ADOPT THE AGENDA (00:00:31) Motion by Lisa Liggins to adopt the agenda with two (2) corrections [1) under the travel section, correct item IX.A., removing "and Marlon Skenandore"; and 2) correct item IX.C. Approve the travel request Councilman Jonas Hill - Great Lakes Inter-Tribal coalition coordinating Committee Quarterly Meeting Black River Falls, WI - January 20-23, 2025 from "Councilman Jonas Hill" to "Councilman Marlon Skenandore"], seconded by Lawrence Barton. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens IV. OATH OF OFFICE A. Oneida Land Commission - Donald McLester (00:03:23) Sponsor: Lisa Liggins, Secretary Oaths of office administered by Secretary Lisa Liggins. Donald McLester was present V. MINUTES A. Approve the December 11, 2024, regular Business Committee meeting minutes (00:05:27) Sponsor: Lisa Liggins, Secretary Motion by Brandon Yellowbird-Stevens to approve the December 11, 2024, regular Business Committee meeting minutes, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Oneida Business Committee Regular Meeting Minutes Page 2 of 7 January 08, 2025 Public Packet 14 of 222 DRAFT B. Approve the December 13, 2024, special Business Committee meeting minutes (00:06:02) Sponsor: Lisa Liggins, Secretary Motion by Lawrence Barton to approve the December 13, 2024, special Business Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens VI. RESOLUTIONS A. Adopt resolution entitled Amendment to BC Resolution # 04-26-23-G Obligation for Skenandoah Front Lobby Renovation Utilizing Tribal Contribution Savings (00:06:29) Sponsor: Mark W. Powless, General Manager Motion by Lawrence Barton to adopt resolution # 01-08-25-A Amendment to BC Resolution # 04-2623-G Obligation for Skenandoah Front Lobby Renovation Utilizing Tribal Contribution Savings, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens B. Adopt resolution entitled Amendment to BC Resolution # 10-26-22-G Obligation for Transit Garage Utilizing Tribal Contribution Savings (00:07:51) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to adopt resolution # 01-08-25-B Amendment to BC Resolution # 10-26-22-G Obligation for Transit Garage Utilizing Tribal Contribution Savings, seconded by Brandon YellowbirdStevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens VII. APPOINTMENTS A. Determine next steps regarding nine (9) vacancies - Oneida Election Board Ad-Hoc Committee (00:08:29) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the selected applicants; to appoint Patricia Moore, Justine Huff, Mary King, Lynette Jordan and Colleen Cornelius to the Oneida Election Board Ad-Hoc Committee to term ending December 31, 2025; and to request Secretary to re-notice remaining vacancies, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Oneida Business Committee Regular Meeting Minutes Page 3 of 7 January 08, 2025 Public Packet 15 of 222 DRAFT VIII. STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. Accept the December 4, 2024, regular Legislative Operating Committee meeting minutes (00:09:20) Sponsor: Jameson Wilson, Councilman Motion by Jonas Hill to accept the December 4, 2024, regular Legislative Operating Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens IX. TRAVEL REQUESTS A. Approve the travel request - Vice-Chairman Brandon Yellowbird-Stevens & Councilmen Jonas Hill - Indian Gaming Tradeshow and Convention - San Diego, CA - March 30-April 4, 2025 (00:09:51) Sponsor: Brandon Yellowbird-Stevens, Vice-Chairman, Jonas Hill, Councilman Motion by Jennifer Webster to approve the travel request from Vice-Chairman Brandon YellowbirdStevens and Councilman Jonas Hill to attend the Indian Gaming Tradeshow and Convention in San Diego, CA on March 30-April 4, 2025, seconded by Lawrence Barton. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens B. Approve the travel request - Treasurer Lawrence Barton - 43rd Annual Native American Finance Officer Association (NAFOA) Conference - New Orleans, LA April 26-30, 2025 (00:11:02) Sponsor: Lawrence Barton, Treasurer Motion by Jameson Wilson to approve the travel request from Treasurer Lawrence Barton to attend the 43rd Annual Native American Finance Officer Association (NAFOA) Conference in New Orleans, LA on April 26-30, 2025, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens C. Approve the travel request - Councilman Marlon Skenandore - Great Lakes InterTribal Coalition Coordinating Committee Quarterly Meeting - Black River Falls, WI January 20-23, 2025 (00:11:34) Sponsor: Marlon Skenandore, Councilman Motion by Jameson Wilson to approve the travel request from Councilman Marlon Skenandore to attend the Great Lakes Inter-Tribal Coalition Coordinating Committee Quarterly Meeting in Black River Falls, WI on January 20-23, 2025, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Oneida Business Committee Regular Meeting Minutes Page 4 of 7 January 08, 2025 Public Packet 16 of 222 DRAFT X. NEW BUSINESS A. Approve the transfer of the Fox Cities Home & Garden Show tickets to Oneida Retail pursuant to OBC SOP Ticket Distribution §5.3.1.3. (00:12:38) Sponsor: Lisa Summers, OBC Area Manager Motion by Jennifer Webster to approve the transfer of the Fox Cities Home & Garden Show tickets to Oneida Retail pursuant to OBC SOP Ticket Distribution §5.3.1.3., seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens B. Enter the e-poll results into the record regarding the approved Oneida Business Committee members appearing at the annual shareholders meeting shall act by consensus in determining how the vote(s) will be cast on behalf of the shareholder (00:15:42) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding the approved Oneida Business Committee members appearing at the annual shareholders meeting shall act by consensus in determining how the vote(s) will be cast on behalf of the shareholder, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens C. Enter the e-poll results into the record regarding three (3) approved actions regarding the 2024 Facility and Life Safety Inspection on all Oneida Gaming Facilities (00:16:16) Sponsor: Lisa Liggins, Secretary Motion by Jonas Hill to enter the e-poll results into the record regarding three (3) approved actions regarding the 2024 Facility and Life Safety Inspection on all Oneida Gaming Facilities, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Oneida Business Committee Regular Meeting Minutes Page 5 of 7 January 08, 2025 Public Packet 17 of 222 DRAFT XI. GENERAL TRIBAL COUNCIL A. Reschedule the April 9, 2025, tentatively scheduled General Tribal Council meeting (00:16:50) Sponsor: Lisa Liggins, Secretary Motion by Jennifer Webster to reschedule the April 9, 2025, tentatively scheduled General Tribal Council meeting to Monday, April 7, 2025, at 6:00 p.m., seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens XII. EXECUTIVE SESSION (00:18:38) Motion by Lisa Liggins to go into executive session at 8:49 a.m., seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Motion by Jonas Hill to come out of executive session at 9:00 a.m., seconded by Marlon Skenandore. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens A. REPORTS 1. Accept the Chief Counsel report (00:19:27) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Liggins to accept the Chief Counsel report, seconded by Jennifer Webster. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens 2. Accept the General Manager report (00:19:46) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to accept the General Manager report, seconded by Brandon YellowbirdStevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Oneida Business Committee Regular Meeting Minutes Page 6 of 7 January 08, 2025 Public Packet 18 of 222 DRAFT 3. Accept the Treasurer's November 2024 report (00:20:10) Sponsor: Lawrence Barton, Treasurer Motion by Jonas Hill to accept the Treasurer's November 2024 report, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens B. NEW BUSINESS 1. Review applications for nine (9) vacancies - Oneida Election Board Ad-Hoc Committee (00:20:41) Sponsor: Lisa Liggins, Secretary Motion by Brandon Yellowbird-Stevens to accept the discussion regarding the applications for nine (9) vacancies for the Oneida Election Board Ad-Hoc Committee as information, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens 2. Enter the e-poll results into the record regarding approval of the counter proposal amendments to the Draft Co-Existence Agreement in the trademark negotiations (00:21:16) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to enter the e-poll results into the record regarding approval of the counter proposal amendments to the Draft Co-Existence Agreement in the trademark negotiations, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens XIII. ADJOURN (00:21:46) Motion by Lawrence Barton to adjourn at 9:02 a.m., seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon YellowbirdStevens Minutes prepared by Bonnie Pigman, Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 7 of 7 January 08, 2025 Public Packet 19 of 222 Adopt resolution entitled Amending BC Resolution 03-23-22-C Obligation to Support Oneida Early... Business Committee Agenda Request 1. Meeting Date Requested: 01/22/25 2. Session: ‫ ܈‬Open ‫ ܆‬Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ‫ ܆‬Accept as information; OR Accept the BC Resolution to Extend Dealine Early Childhood Spending. Updated resolution modifies Resolution #03-23-22-C. 4. Areas potentially impacted or affected by this request: ‫ ܆‬Finance ‫ ܆‬Law Office ‫ ܆‬Gaming/Retail ‫ ܆‬Other: Describe ‫ ܈‬Programs/Services ‫ ܆‬DTS ‫ ܆‬Boards, Committees, or Commissions 5. Additional attendees needed for this request: Mark W. Powless, General Manager Jacqueline Smith, Area Manager/Education & Training Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 20 of 222 6. Supporting Documents: ‫ ܆‬Bylaws ‫ ܆‬Fiscal Impact Statement ‫ ܆‬Presentation ‫ ܆‬Contract Document(s) ‫ ܆‬Law ‫ ܆‬Report ‫ ܆‬Correspondence ‫ ܆‬Legal Review ‫ ܈‬Resolution ‫ ܆‬Draft GTC Notice ‫ ܆‬Minutes ‫ ܆‬Rule (adoption packet) ‫ ܆‬Draft GTC Packet ‫ ܆‬MOU/MOA ‫ ܆‬Statement of Effect ‫ ܆‬E-poll results/back-up ‫ ܆‬Petition ‫ ܆‬Travel Documents ‫ ܈‬Other: Memo dated 01.06.25 from Jacqueline Smith, Education & Training Area Manager with updated goals and budget for the Early Childhood Learning Recovery programming. 7. Budget Information: ‫ ܆‬Budgeted – Tribal Contribution ‫ ܆‬Budgeted – Grant Funded ‫ ܆‬Unbudgeted ‫ ܆‬Not Applicable ‫ ܈‬Other: Tribal Contribution Savings 8. Submission: Digitally signed by Mark W. Mark W. Powless Powless Date: 2025.01.07 09:37:32 -06'00' Authorized Sponsor: Mark W. Powless, General Manager Primary Requestor: Jacqueline Smith, Area Manager Education & Training Revised: 08/25/2023 Page 2 of 2 Public Packet 21 of 222 Oneida Education & Training Area Memo To: Oneida Business Committee From: Jacqueline Smith, Area Manager Education & Training cc: Mark Powless, General Manager Date: January 6, 2025 Re: Extend Deadline for Use of TCS to Support Learning Recovery—Early Childhood Supplemental Programming (aka Oneida Reads) The Education & Training Area requests an extension to the current deadline for the Early Childhood Supplemental Programming (TCS) funds. To date the area has successfully spent down approximately $500,000 of the original $2.5 M requested. There are several reasons for the slower pace in spending funds including, most notable, the lack of available third-party consultants to provide intensive tutoring supports inperson. In addition, based on discussion with Oneida DTS, there has been an extended timeline for the data dashboard and other digital projects. A major portion of the funds were to be spent on consulting fees to provide services in the early childhood programs and provide upgrades in access to digital technology resources. The activities accomplished includes the following: E&T Area and School partners Strategic Planning with CESA-7 to prioritize focus and resources to address early education learning setbacks and challenges caused by the pandemic. Oneida Reads Launch and associated systems change work initiated with local school districts, early childhood education partners, literacy, and business partners, including the Green Bay Packer Organization. Consultants for Oneida early childhood programs to assist in providing additional educational resources in both managerial roles and teaching positions. Public Packet 22 of 222 Training for E&T Area Staff in early childhood literacy to meet changes in recent state mandated instructional requirements based on Act 20 (LTRS training provided for Youth Enrichment Services, Childcare, and Head Start staff). Oneida Reads family nights and Oneida Reads presentations within the community. Reach Out and Read Sponsorship for materials and books for the Oneida Comprehensive Health Division We have updated the goals along with a new projected budget for early childhood TCS. We are proposing a five (5) year extension to the timeline to spend down the approximate $2M remaining in the fund. In addition to providing educational resources and supports for children ages zero (0) to eight (8) years, we are expanding the audience to reach and include school aged children from 4th grade to 12th grade. In our work this past year, we have discovered students in elementary, middle, and high school grades would benefit from additional educational literacy supports to improve “on grade level reading” success. The planned programming and estimated five (5) year budget include the following: Early Childhood Supportive Educational Services (~$550,000) o Waterford Family Academy External Consultant o Early Literacy (i.e., AIMSweb) Screener to evaluate literacy performance at Head Start o Update early childhood software applications and applicable system and equipment upgrades. o Early Childhood Consultants for academic and behavioral management programmatic support Early Childhood & School Aged Student Literacy Supports (~$750,000) o Staff training in LETRS and establish professional cohorts for ongoing professional development (LETRS is a curriculum that provide our educational professionals with additional resources to teach students how to read) o Youth Enrichment Services (YES) Based Summer programming to provide out of school literacy instruction. o Out of School Learning Events o Additional instructional supports for older children (grades 4-12) who are not reading at grade level. Assess the status of other academic literacy levels—math and science. Data Dashboard Development and Implementation (~$400,000) o Develop a data dashboard to track and assess how Oneida students are performing in literacy. As of 2021/2022 data, Native American Students in Brown County were at a 5% proficient reading level. This means 95% were not proficient in reading by third (3rd) grade. o Access to accurate and timely data will support the overall systems changes we are striving to achieve with Oneida Reads. We are working towards promoting educational systems that provide equitable success for all children. Native American students are behind white students by approximately 38% in third grade reading in Brown County. 2 Public Packet 23 of 222 The planned programming and estimated five (5) year budget continued: Community Wide Campaigns ($300,000) o Oneida Reads Events and Summits o Keynote Speakers on Literacy and Educational Success for Native Students o Family/Parenting Outreach/Meetings o School Attendance campaigns and community messaging o School partnerships and collaborative initiatives to improve on grade level reading. Goals: The overall goal of Oneida Reads is to ensure that 100% of Oneida kids read on grade level by 3rd grade. By 2030, our goal is a 50% reading proficiency for 3rd grade Native students in Brown and Outagamie Counties (as measured by the WI Forward Exam English & Language Arts (ELA)). By 2030, our goal is a 25% chronic absenteeism rate for Native students in Brown and Outagamie Counties (KG – 12th grade). Achieving the above goals, will require significant systems change. The impact of this system change for Native students and the Oneida community is as follows: Increased high school graduation rates. Reduced unemployment Higher self sufficiency Improved access to skilled employees Reduced need for socioeconomic supports 3 Public Packet 24 of 222 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Extend Deadline for Use of Tribal Contribution Savings to Support Learning Recovery – Oneida Early Childhood Supplemental Programming Summary The resolution extends the deadline to conclude the Learning Recovery programming provided for by resolution BC-03-23-22-C for an additional five (5) years. Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office Date: January 13, 2025 Analysis by the Legislative Reference Office The Oneida Nation received federal funds through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic. The Oneida Business Committee has approved application of ARPA funds to lost revenue and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the “Lost Revenue” line (ARPA FRF LR) in the Investment Report. The savings from the application of these funds has resulted in tribal funds being placed in the line “Tribal Contribution Savings” in the Investment Report presented in the Treasurer’s Report” The Oneida Business Committee determined that these funds should be used as set out in resolution BC-06-09-21-B, Setting Goals for Application of Funding from the American Rescue Plan Act of 2021 to Direct Support to Individuals, Families, Community and the Oneida Nation, as amended by resolution BC-06-23-21-C, Amendment # 1 to the American Rescue Plan Act of 2021 Investment Allocation to Direct Membership Assistance. In resolution BC-06-09-21-B, the Oneida Business Committee identified that the primary applications for the use of ARPA FRF would be to aid members and create tangible benefits related to housing, food sovereignty, education, and culture. In addition, the Oneida Business Committee directed the ARPA FRF to be spread across a three (3) year period in eight (8) specific categories to guide expenditures to meet such primary applications in an informed and transparent manner through the approval of projects by resolution. After the adoption of resolution BC-06-09-21-B, the Oneida Business Committee received information which indicated that there was a more immediate need to address the pandemic’s twelve (12) to fifteen (15) month negative impact on the membership’s access to jobs, education, healthcare, and housing. The Oneida Business Committee then adopted resolution BC-06-23-21C, Amendment # 1 to the American Rescue Plan Act of 2021 Investment Allocation to Direct Membership Assistance, which amended resolution BC-06-09-21-B to reflect its decision, which, more specifically, was to apply the 45% Direct Membership Assistance payment of three thousand dollars ($3,000) in the current fiscal year, with any remaining funds after the payment to be allocated in Fiscal Years 2022 and 2023. Additionally, resolution BC-06-23-21-C provided clarification on the eligibility for membership assistance general welfare exclusion payments, application period, obligation, and ability to approve projects across fiscal years; and directed that Page 1 of 2 Public Packet 25 of 222 the allocations be reviewed at least each fiscal year to determine whether modifications should be made. The work sheet that was attached to resolution BC-06-09-21-B was also deleted by resolution BC-06-23-21-C and replaced with the work sheet attached thereto, entitled, American Recovery Plan Act – FRF; Lost Revenue; ARPA FRF LR Investments – Updated June 23, 2021. The Oneida Business Committee was then presented with recommended amendments to the processes based on implementation of the June 2021 resolutions, application of ARPA FRF through the lost revenue formula, identification of direct use and Tribal Contribution Savings. The Oneida Business Committee reviewed the recommendations and determined that the recommended amendments offer clarification in the processes and provide reporting at intervals that will keep all parties informed on the status of approved projects. The Oneida Business Committee then adopted resolution BC-03-30-22-A, Updating Tribal Contribution Savings Processes and Allocations, which superseded the processes identified in Resolve #6 of resolution BC-06-09-21-B, as amended by Resolve #2 of resolution BC-06-23-21-C and adopted a new project approval process which was to be supplemented with needed Standard Operating Procedures approved by the FRF Program Office. Resolution BC-03-30-22-A had certain responsibilities delegated to the Strategic Planner. For the 2023-2026 term the Oneida Business Committee has removed the Strategic Planner from the approved positions for the support of the Oneida Business Committee. The Oneida Business Committee has identified a need to amend the reporting process and provide the membership reporting on the status of the TC Savings projects funds. Through the adoption of resolution BC05-22-24-A, Amending BC Resolution 03-30-22-A, Updating Tribal Contribution Savings Processes and Allocations, the Oneida Business Committee amends the reporting process identified in resolution BC 03-30-22-A to address reporting by the project owner and the Chief Financial Officer. This resolution also provides that the resolution BC-03-30-22-A updated Tribal Contributions Savings Allocation spreadsheet is the last approved Tribal Contribution Savings Allocation spreadsheet and is attached to this amended BC resolution. The Oneida Business Committee adopted resolution BC-03-23-22-C, Obligation to Support Oneida Early Childhood Programs Utilizing Tribal Contribution Savings, which approved the obligation of funds in the amount of $2,500,000 from the Tribal Contribution Savings (Education) for the Learning Recovery – Oneida Early Childhood Supplemental Programming, with Jacqueline Smith, Area Manager - Education and Training, assigned as Project Owner. This project was to be concluded by March 31, 2025. Resolution BC-04-26-23-G was exempt from the statement of effect requirement in accordance with resolution BC-07-28-21-L, Amending Requirement for a Statement of Effect to Exclude Resolutions Obligating ARPA FRF LR Funds for Projects Approved Through the FRF Office. This resolution extends the deadline to conclude the Learning Recovery programming provided for by resolution BC-03-23-22-C for an additional five (5) years, and that any funds remaining from the Learning Recovery programming on March 31, 2030, be returned to the Tribal Contribution Savings or its successor. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 26 of 222 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # 03-23-22-C Obligation to Support Oneida Early Childhood Programs Utilizing Tribal Contribution Savings WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has received Fiscal Recovery Funds (FRF) through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and WHEREAS, the Oneida Business Committee has approved application of ARPA FRF through the revenue loss formula set forth in 31 CFR 35.6(d)(2) which applied these federal funds throughout the Nation’s budget to governmental programs business units beginning with “4272035 and WHEREAS, the savings from the application of these funds has resulted in tribal funds being placed in the line “Tribal Contribution Savings” in the Investment Report presented in the Treasurer’s Report”; and WHEREAS, the Oneida Business Committee has determined that Tribal Contribution Savings funds should be used as set out in resolution # BC-06-09-21-B, as amended by resolution # BC06-23-21-C which designates percentage allocations to eight categories (percentages rounded) – x Direct Membership Assistance, 45% of funds; x Housing, 17% of funds; x Food and Agriculture, 12% of funds; x Education, 6% of funds; x Culture and Language, 10% of funds; x Revenue Generations, 2% of funds; x Government Roles and Responsibilities, 3% of funds; x Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and WHEREAS, the Oneida Business Committee has received a request to obligate funds to support the goals described in the attached proposal, “Learning Recovery – Oneida Early Childhood Supplemental Programming”; and WHEREAS, the Project Owner for the proposed project is requesting $2,500,000 obligated from the Tribal Contribution Savings (Education); and Public Packet 27 of 222 BC Resolution # 03-23-22-C Obligation to Support Oneida Early Childhood Programs Utilizing Tribal Contribution Savings Page 2 of 2 WHEREAS, this project will conclude no later than March 31, 2025; and WHEREAS, the Oneida Business Committee has reviewed the proposed project; and NOW THEREFORE BE IT RESOLVED, that the that the Oneida Business Committee approves the obligation of funds in the amount of $2,500,000 from the Tribal Contribution Savings (Education) for the Learning Recovery – Oneida Early Childhood Supplemental Programming, with Jacqueline Smith, Area Manager - Education and Training, assigned as Project Owner. BE IT FURTHER RESOLVED, that the funding allocated in the Education Category set forth in resolution # BC-06-09-21-B, as amended, shall be moved forward to be fully available in FY-2022. BE IT FINALLY RESOLVED that on March 31, 2025, any remaining funds shall be returned to Tribal Contribution Savings or its successor thereof. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; 7 members were present at a meeting duly called, noticed, and held on the 23rd day of March, 2022; that the foregoing resolution was duly adopted at such meeting by a vote of 5 members for, 0 members against, and 1 member not voting*; and that said resolution has not been rescinded or amended in any way. ____________________________ Lisa Liggins, Secretary Oneida Business Committee *According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie." Public Packet 28 of 222 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Oneida, WI 54155 BC Resolution # 01-22-25-X Amending BC Resolution 03-23-22-C Obligation to Support Oneida Early Childhood Programs Utilizing Tribal Contribution Savings WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, BC Resolution #03-23-22-C approved the obligation of Tribal Contribution Savings (Education) funds for Learning Recovery – Oneida Early Childhood Supplemental Programming (“Learning Recovery”); and WHEREAS, BC Resolution #03-23-22-C required that any unused funds be returned to Tribal Contribution Savings or its successor by March 31, 2025; and WHEREAS, since Learning Recovery programming began, the Oneida Early Childhood Department determined the Nation’s children will benefit from expanding both the scope and the duration of the programming; and WHEREAS, this project will conclude no later than March 31, 2030; and NOW THEREFORE BE IT RESOLVED, the deadline to conclude the Learning Recovery programming is extended for an additional five (5) years. BE IT FURTHER RESOLVED, that on March 31, 2030, any funds remaining from the Learning Recovery programming shall be returned to Tribal Contribution Savings or its successor. Public Packet 29 of 222 Adopt resolution entitled Amendments to the Oneida Life Insurance Plan Law Business Committee Agenda Request 1. Meeting Date Requested: 01/22/25 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Adopt the resolution entitled, Amendments to the Oneida Life Insurance Plan Law. 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 01/07/2025 Page 1 of 2 Public Packet 30 of 222 6. Supporting Documents: ☐ Bylaws ☒ Fiscal Impact Statement ☐ Contract Document(s) ☒ Law ☒ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☐ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: Legislative Analysis ☐ Presentation ☐ Report ☒ Resolution ☐ Rule (adoption packet) ☒ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Jameson Wilson, Councilman Primary Requestor: Clorissa N. Leeman, LRO Senior Staff Attorney Revised: 01/07/2025 Page 2 of 2 Public Packet 31 of 222 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov TO: FROM: DATE: RE: Oneida Business Committee Jameson Wilson, LOC Chairperson January 15, 2025 Adoption of Amendments to the Oneida Life Insurance Plan Law Please find the following attached backup documentation for your consideration of the adoption of amendments to the Oneida Life Insurance Plan law: 1. 2. 3. 4. 5. 6. Resolution: Amendments to the Oneida Life Insurance Plan Law Statement of Effect: Amendments to the Oneida Life Insurance Plan Law Oneida Life Insurance Plan Law Amendments Legislative Analysis Oneida Life Insurance Plan Law Amendments Draft (Redline) Oneida Life Insurance Plan Law Amendments Draft (Clean) Oneida Life Insurance Plan Law Amendments Fiscal Impact Statement Overview The purpose of the Oneida Life Insurance Plan law is to provide a death benefit through the Oneida Life Insurance Plan for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law. [10 O.C. 1004.1-1].Amendments to the Oneida Life Insurance Plan law are being sought to include an appeal section which provides that an individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee, and subsequently any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final. [10 O.C. 1004.9-1]. The Legislative Operating Committee developed the proposed amendments to the Oneida Life Insurance Plan law through collaboration with representatives from the Oneida Law Office, Finance Administration, Oneida Trust Enrollment Department, and Central Accounting. The Legislative Operating Committee held three (3) work meetings on the development of the amendments to the Oneida Life Insurance Plan law. The development of the amendments to the Oneida Life Insurance Plan law complies with all processes and procedures required by the Legislative Procedures Act, including the development of a legislative analysis, a fiscal analysis, and the opportunity for public review during a public meeting and public comment period. [1 O.C. 109.6, 109.7, 109.8]. The Legislative Operating Committee held a public meeting on the proposed amendments to the Oneida Life Insurance Plan law on November 15, 2024, with five (5) individuals providing oral comments. The public comment period for the amendments to this Oneida Life Insurance Plan law was held open until November 22, 2024, with two (2) submissions of written comments received. The Legislative Operating Committee accepted, reviewed, and considered the public comments Page 1 of 2 Public Packet 32 of 222 received on December 4, 2024. The amendments to the Oneida Life Insurance Plan law will become effective on February 5, 2025. Requested Action Adopt the Resolution: Amendments to the Oneida Life Insurance Plan Law Page 2 of 2 Public Packet 33 of 222 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155‐0365 Oneida‐nsn.gov Statement of Effect Amendments to the Oneida Life Insurance Plan Law Summary This resolution adopts amendments to the Oneida Life Insurance Plan law. Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office Date: January 15, 2025 Analysis by the Legislative Reference Office This resolution adopts amendments to the Oneida Life Insurance Plan law. The purpose of the Oneida Life Insurance Plan law is to provide a death benefit through the Oneida Life Insurance Plan for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law. [10 O.C. 1004.1-1].Amendments to the Oneida Life Insurance Plan law are being sought to include an appeal section which provides that an individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee, and subsequently any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final. [10 O.C. 1004.9-1]. Adoption of any legislation is required to comply with the Legislative Procedures Act (“the LPA”), which was adopted by the General Tribal Council through resolution GTC-01-07-13-A for the purpose of providing a standardized process for the adoption of laws of the Nation. [1 O.C. 109.11]. The Oneida Life Insurance Plan law amendments complied with all processes and procedures required by the LPA, including the development of a legislative analysis, a fiscal analysis, and the opportunity for public review during a public meeting and public comment period. [1 O.C. 109.6, 109.7, 109.8]. The Legislative Operating Committee held a public meeting on the proposed amendments to the Oneida Life Insurance Plan law on August 21, 2024. No individuals provided public comments during this public meeting. The public comment period was then held open until August 28, 2024. No written comments were received during this public comment period. The Legislative Operating Committee held a public meeting on the proposed amendments to the Oneida Life Insurance Plan law on November 15, 2024, with five (5) individuals providing oral comments. The public comment period for the amendments to this Oneida Life Insurance Plan law was held open until November 22, 2024, with two (2) submissions of written comments received. The Legislative Operating Committee accepted, reviewed, and considered the public comments received on December 4, 2024. The amendments to the Oneida Life Insurance Plan law will become effective on February 5, 2025. Page 1 of 2 Public Packet 34 of 222 Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 35 of 222 Analysis to Draft 2 2025 01 15 ONEIDA LIFE INSURANCE PLAN LAW AMENDMENTS LEGISLATIVE ANALYSIS SECTION 1. EXECUTIVE SUMMARY Intent of the Proposed Amendments Purpose Affected Entities Public Meeting Fiscal Impact 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Analysis by the Legislative Reference Office Include an appeal section which provides that an individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee, and subsequently any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final. [10 O.C. 1004.9-1]. The purpose of this law is to provide a death benefit through the Oneida Life Insurance Plan for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law. [10 O.C. 1004.1-1]. Oneida Trust Enrollment Department, Members of the Nation A public meeting was held on November 15, 2024. Five (5) individuals provided comments during the public meeting. The public comment period was then held open until November 22, 2024. Two (2) individuals provided written comments during the public comment period. A fiscal impact statement was received from Finance on December 27, 2024. SECTION 2. LEGISLATIVE DEVELOPMENT A. Background. The Oneida Life Insurance Plan law was adopted by the Oneida Business Committee in August of 2023 through resolution BC-08-23-23-G. The purpose of the Oneida Life Insurance Plan law is to the purpose of providing a death benefit through the Oneida Life Insurance Plan for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law. [10 O.C. 1004.1-1]. It is the policy of the Nation to care for its members and their families even after their death. [10 O.C. 1004.1-2]. The Nation seeks to internalize the Oneida Life Insurance Plan process to ensure equitable and expedient distribution to designated beneficiaries. Id. The General Tribal Council, through resolution GTC-01-17-09-B, approved the concept of the Oneida Life Insurance Plan Plus to replace the Oneida Burial Fund. [10 O.C. 1004.1-1(a)]. The General Tribal Council directed implementation of a benefit that pays fifteen thousand dollars ($15,000) to the designated beneficiary or beneficiaries of the deceased Oneida Nation member. Id. The payment of death benefits through OLIPP to designated beneficiaries of a deceased Oneida Nation member is an exercise of self-governance crucial to the Oneida Nation’s sovereignty, and health and welfare of the community. Id. B. Request for Amendments. This item added to the Active Files List on June 5, 2024, at the request of the Chief Financial Officer (CFO), Ralinda Ninham-Lamberies. The CFO requested the Legislative Operating Committee consider an emergency amendment to the Law to remove section 1004.5-3 which Page 1 of 5 Public Packet 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 36 of 222 Analysis to Draft 2 2025 01 15 provides that “the Oneida Trust Enrollment Department shall be notified within one (1) year of the member of the Nation’s death in order to distribute the Oneida Life Insurance Plan benefits to the beneficiary. Oneida Life Insurance Plan claims made beyond the first anniversary of the decedent’s death shall not be processed for distribution.” Finance provided that recently a member of the Nation missed the deadline by four (4) days, and there would not be an increase in liability is this provision is removed due to limited staff availability. The Legislative Operating Committee determined this request did not meet the standard for emergency legislation provided for in section 109.9-5 of the Legislative Procedures Act, but decided to add this item to the Active Files List anyways due to the August 20, 2023 Oneida Business Committee motion which directed the Legislative Operating Committee to bring this Law back for a one (1) year review of its adoption and implementation. C. One Year Review. When the Oneida Life Insurance Plan law was adopted in August of 2023, the Oneida Business Committee also directed that the Oneida Life Insurance Plan law be brought back to the Legislative Operating Committee in one (1) year for review. On August 26, 2024, the Legislative Operating Committee meet with the Trust Enrollments Department, Finance, and the Oneida Law Office to discuss the status of implementation of the Oneida Life Insurance Plan law during its first year, and to begin discussions on whether any amendments to the law are necessary at this time. The Legislative Operating Committee accepted the memorandum entitled, One (1) Year Review of the Oneida Life Insurance Plan Law, on September 4, 2024. Overall, the Trust Enrollments Department, Finance, and the Oneida Law Office provided that the implementation of the Oneida Life Insurance Plan law has been smooth and the law is operating as it was intended. Although the Oneida Life Insurance Plan law is working as intended, the Legislative Operating Committee was asked by Finance to consider two (2) areas where amendments to the Oneida Life Insurance Plan law could potentially result in improvements in how the law is administered: (1) Section 1004.5-2(d) and 1004.6-3: regarding the requirement that funeral expenses be paid directly to the funeral home first before any remaining funds are paid to beneficiary; and (2) Section 1004.5-3: regarding the notice of death requirement of one (1) year. Ultimately, the Legislative Operating Committee decided to pursue amendments to the Oneida Life Insurance Plan law to address the length of time for the notice of death requirement. In the one (1) year review the Oneida Trust Enrollment Department provided the following statistics that were current as of August 29, 2024, to provide some perspective on how the Oneida Life Insurance Plan has been administered during its first year: Oneida Life Insurance Plan Law Statistics Month Deaths Reported OLIP Claims September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 March 2024 April 2024 May 2024 June 2024 13 12 10 18 16 22 15 10 23 13 12 12 9 16 17 22 13 10 23 13 Page 2 of 5 Claims that Provided a Beneficiary 9 11 9 13 15 19 13 10 21 10 Claims that Did Not Provide a Beneficiary 3 1 0 3 2 3 0 0 2 3 Public Packet July 2024 August 2024 37 of 222 Analysis to Draft 2 2025 01 15 10 12 9 2 8 2 1 0 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 SECTION 3. CONSULTATION AND OUTREACH A. Representatives from the following departments or entities participated in the development of the amendments to the Oneida Life Insurance Plan law and this legislative analysis:  Oneida Law Office;  Finance Administration;  Oneida Trust Enrollments Department; and  Central Accounting. B. The following laws were reviewed in the drafting of this analysis:  Oneida General Welfare law; and  Administrative Rulemaking law. SECTION 4. PROCESS A. The development of the proposed amendments to the Oneida Life Insurance Plan law complies with the process set forth in the Legislative Procedures Act (LPA).  On June 5, 2024, the Legislative Operating Committee added the Oneida Life Insurance Plan law to its Active Files List.  On September 4, 2024, the Legislative Operating Committee approved the draft of proposed amendments to the Oneida Life Insurance Plan law.  On September 18, 2024, the Legislative Operating Committee approved the legislative analysis for the proposed amendments to the Oneida Life Insurance Plan law.  On October 2, 2024, the Legislative Operating Committee conducted an e-poll entitled, Approval of Canceled October 2, 2024 LOC Meeting Materials, which included a requested action of approve the public meeting packet for the proposed amendments to the Oneida Life Insurance Plan law, and forward the Oneida Life Insurance Plan law amendments to a public meeting to be held on November 15, 2024. This e-poll was approved by Jennifer Webster, Kirby Metoxen, Jonas Hill, Jameson Wilson, and Marlon Skenandore.  On October 16, 2024, the Legislative Operating Committee entered into the record the results of the October 2, 2024, e-poll entitled, Approval of the Canceled October 2, 2024 LOC Meeting Materials.  On November 15, 2024, a public meeting on the proposed amendments to the Law was held. Five (5) individuals provided comments during the public meeting.  The public comment period was then held open until November 22, 2024. Two (2) individuals provided written comments during the public comment period.  On December 4, 2024, the Legislative Operating Committee accepted the public comments and the public comment revie memorandum and deferred these items to a work meeting for further consideration. The Legislative Operating Committee reviewed and considered the public comments received that same day.  On December 18, 2024, the Legislative Operating Committee approved the updated public comment review memorandum, draft, and legislative analysis for the proposed amendments to the Page 3 of 5 Public Packet 38 of 222 Analysis to Draft 2 2025 01 15 89 90 91 92 93 94 95 96 97 98 99 100 Oneida Life Insurance Plan law, and approved the fiscal impact statement request memorandum and forwarded the materials to the Finance Department directing that a fiscal impact statement be prepared and submitted to the LOC by January 9, 2025.  On December 27, 2024, the Finance Administration provided the Legislative Operating Committee with the fiscal impact statement. B. At the time this legislative analysis was developed the following work meetings had been held regarding the development of the amendments to this Law:  August 26, 2024: LOC work session with the Oneida Law Office, Finance Administration, Oneida Trust Enrollments Department, and Central Accounting.  August 29, 2024: LOC work session.  December 4, 2024: LOC work session. 101 102 103 104 105 106 107 108 109 110 111 112 SECTION 5. CONTENTS OF THE LEGISLATION 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 A. Appeals. The proposed amendments to the Law add in a new section that addresses appeals. The Law now provides that an individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee, and subsequently any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final. [10 O.C. 1004.9-1].  Effect. Although the Legislative Operating Committee is confidant in the Oneida Trust Enrollment Department’s ability to oversee and manage the Oneida Life Insurance Plan in accordance with this law, they wanted to ensure individuals who believe they were wrongfully denied benefits have a mechanism to have that decision reviewed. SECTION 6. EXISTING LEGISLATION A. Related Legislation. The following laws of the Nation are related to this Law:  Oneida General Welfare Law. The Oneida General Welfare Law governs how the Nation provides assistance to eligible members on a non-taxable basis, pursuant to the principles of the General Welfare Exclusion to Indian Tribal governmental programs that provide benefits to Tribal members. [10 O.C. 1001.1-1].  The Oneida Life Insurance Plan is hereby established as an approved program of the Nation in accordance with the Oneida General Welfare Law. [10 O.C. 1003.4-1]. The Oneida Life Insurance Plan meets the requirements of the General Test as defined in the Oneida General Welfare Law. [10 O.C. 1003.4-2].  Administrative Rulemaking Law. The Administrative Rulemaking law provides an efficient, effective, and democratic process for enacting and revising administrative rules, to ensure that authorized agencies act in a responsible and consistent manner when enacting and revising administrative rules. [1 O.C. 106.1-2].  The Oneida Life Insurance Plan law delegates rulemaking authority to the Oneida Trust Enrollment Department to promulgate rules to govern the administration of the Oneida Life Insurance Plan. [10 O.C. 1004.8-1].  Any rules promulgated by the Oneida Trust Enrollment Department must be done in accordance with the process and procedures of the Administrative Rulemaking law. Page 4 of 5 Public Packet 39 of 222 Analysis to Draft 2 2025 01 15 132 133 SECTION 7. OTHER CONSIDERATIONS 134 A. Fiscal Impact. Under the Legislative Procedures Act, a fiscal impact statement is required for all 135 legislation except emergency legislation [1 O.C. 109.6-1]. Oneida Business Committee resolution BC136 10-28-20-A titled, “Further Interpretation of ‘Fiscal Impact Statement’ in the Legislative Procedures 137 Act,” provides further clarification on who the Legislative Operating Committee may direct complete 138 a fiscal impact statement at various stages of the legislative process, as well as timeframes for 139 completing the fiscal impact statement. 140  Conclusion. On December 27, 2024, the Finance Administration provided the Legislative 141 Operating Committee with a fiscal impact statement. 142 Page 5 of 5 Public Packet 40 of 222 Draft 2 (Redline to Current) for OBC Consideration 2025 01 15 Title 10. General Welfare Exclusion - Chapter 1004 ONEIDA LIFE INSURANCE PLAN 1004.4. Establishment 1004.5. Qualifications, Designation of Beneficiary, and Notice 1004.1. Purpose and Policy 1004.2. Adoption, Amendment, Repeal 1004.3. Definitions 1004.4. Establishment 1004.5. Qualifications, Designation of Beneficiary, and Notice 1004.6. Beneficiary Claim Process and Distribution 1004.7. Funding 1004.8. Administrative Rulemaking 1004.1. Purpose and Policy 1004.2. Adoption, Amendment, Repeal 1004.3. Definitions 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 1004.6. Beneficiary Claim Process and Distribution 1004.7. Funding 1004.8. Administrative Rulemaking 1004.9. Appeals 1004.1. Purpose and Policy 1004.1-1. Purpose. The purpose of this law is to provide a death benefit through the Oneida Life Insurance Plan (OLIPP) for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law. (a) The General Tribal Council, through resolution GTC-01-17-09-B, approved the concept of the Oneida Life Insurance Plan Plus to replace the Oneida Burial Fund. The General Tribal Council directed implementation of a benefit that pays fifteen thousand dollars ($15,000) to the designated beneficiary or beneficiaries of the deceased Oneida Nation member. The payment of death benefits through OLIPP to designated beneficiaries of a deceased Oneida Nation member is an exercise of self-governance crucial to the Oneida Nation’s sovereignty, and health and welfare of the community. 1004.1-2. Policy. It is the policy of the Nation to care for its members and their families even after their death. The Nation seeks to internalize the Oneida Life Insurance Plan process to ensure equitable and expedient distribution to designated beneficiaries. 1004.2. Adoption, Amendment, Repeal 1004.2-1. This law was adopted by the Oneida Business Committee by resolution BC-08-23-23G. and amended by resolution BC-__-__-__-__. 1004.2-2. This law may be amended or repealed by the Oneida Business Committee or the General Tribal Council pursuant to the procedures set out in the Legislative Procedures Act. 1004.2-3. Should a provision of this law or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of this law which are considered to have legal force without the invalid portions. 1004.2-4. In the event of a conflict between a provision of this law and a provision of another law, the provisions of this law shall control. 1004.2-5. This law is adopted under authority of the Constitution of the Oneida Nation. 1004.3. Definitions 1004.3-1. This section shall govern the definitions of words and phrases used within this law. All words not defined herein shall be used in their ordinary and everyday sense. (a) "Approved program" means any program(s) to provide general welfare assistance that is intended to qualify as a General Welfare Exclusion, administered under specific guidelines, and is adopted by the Oneida Business Committee through resolution or law of the Nation in accordance with the Oneida General Welfare law. (b) "Benefit" means the fifteen thousand dollars provided ($15,000) to pay for funeral expenses of an enrolled member of the Nation, with any residual amounts paid thereafter 10 O.C. 1004 – Page 1 Public Packet 41 of 222 Draft 2 (Redline to Current) for OBC Consideration 2025 01 15 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 to the designated beneficiary. (c) “Decedent” means the deceased person. (d) “Designated Beneficiary” means any person(s) designated by the enrolled member of the Nation, through the approved beneficiary designation form, to receive all or a portion of the decedent’s Oneida Life Insurance Plan benefit. (e) “Funeral Expenses” means the cost of the funeral of the decedent accrued and invoiced by the funeral home including, but not limited to, the following: (1) funeral planning; (2) securing the necessary permits and copies of death certificates; (3) preparing the notices; (4) sheltering the remains; (5) coordinating the arrangements with the cemetery, crematory or other third parties; (6) transporting the remains; (7) embalming and other preparation; (8) viewing, ceremony, or memorial services; (9) use of a hearse or limousine; (11) a casket, outer burial container or alternate container; (11) monuments; and (12) cremation or interment. (f) “Nation” means the Oneida Nation. 1004.4. Establishment 1004.4-1. Establishment. The Oneida Life Insurance Plan is hereby established as an approved program of the Nation in accordance with the Oneida General Welfare law. The purpose of the Oneida Life Insurance Plan is to provide fifteen thousand dollars ($15,000) of financial assistance to eligible members of the Nation to pay for funeral expenses, with any residual benefit amounts paid thereafter to the designated beneficiary. 1004.4-2. General Welfare Exclusion. The Oneida Life Insurance Plan meets the requirements of the General Test as defined in the Oneida General Welfare law; General Criteria as defined in I.R.S. Rev. Proc. 2014-35. Section 5.01(1); and the requirements of the Tribal General Welfare Exclusion Act of 2014, 26 U.S.C. §139E(b). (a) The assistance provided through the Oneida Life Insurance Plan is: (1) paid on behalf of the Nation; (2) pursuant to an approved program of the Nation; (3) does not discriminate in favor of members of the governing body of the Nation; (4) available to any eligible member of the Nation who meets the guidelines of the approved program; (5) provided for the promotion of general welfare; (6) not lavish or extravagant; (7) not compensation for services; and (8) not a per capita payment. (b) . I.R.S. Rev. Proc. 2014-35, section 5.02(2)(e)(iv) lists funeral, burial, and expenses related to a death as Safe Harbor program for which need is presumed. 10 O.C. 1004 – Page 2 Public Packet 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 42 of 222 Draft 2 (Redline to Current) for OBC Consideration 2025 01 15 1004.5. Qualifications, Designation of Beneficiary, and Notice 1004.5-1. Eligibility. All members of the Nation shall qualify for benefits from the Oneida Life Insurance Plan to be used for funeral expenses first, with any residual benefits distributed to a designated beneficiary. (a) Newly enrolled members of the Nation shall be covered the date their enrollment application is approved by Oneida Trust Enrollment Committee and Oneida Business Committee. (b) Members of the Nation that have relinquished their membership shall not be covered from the date their relinquishment request is approved by the Oneida Trust Enrollment Committee and Oneida Business Committee. 1004.5-2. Designation of Beneficiary. A member of the Nation shall complete the Oneida Trust Enrollment Committee approved beneficiary designation form and submit it to the Oneida Trust Enrollment Committee, either online or in person at the Oneida Trust Enrollment Office, prior to their death in order to secure benefits from the Oneida Life Insurance Plan for their beneficiary. (a) Any Oneida Life Insurance Plan beneficiary designation forms submitted prior to the effective date of this law shall remain valid. (b) Oneida Life Insurance Plan residual benefits shall not be paid or claimed if the decedent did not designate a living beneficiary though the beneficiary designation form. (c) A parent or legal guardian shall complete and submit a beneficiary designation form on behalf of their minor child or ward. (d) Funeral expenses shall be paid directly to the funeral home upon submission of a valid invoice, up to the limit of the Oneida Life Insurance Plan benefits, even if a designated beneficiary has not been designated. 1004.5-3. Notice of Death. The Oneida Trust Enrollment Department shall be notified within one (1) year of the member of the Nation’s death in order to distribute the Oneida Life Insurance Plan benefits to the beneficiary. Oneida Life Insurance Plan claims made beyond the first anniversary of the decedent’s death shall not be processed for distribution. 1004.5-4. Oversight. The Oneida Trust Enrollment Department shall be delegated the oversight and management of the Oneida Life Insurance Plan. 1004.6. Beneficiary Claim Process and Distribution 1004.6-1. Evidence as to Passing or Status. In proceedings under this law, the following rules relating to determination of death and status are applicable: (a) A certified or authenticated copy of a death certificate purporting to be issued by an official or agency of the place where the death purportedly occurred is prima facie proof of the fact, place, date and time of death, and the identity of the decedent; (b) A certified or authenticated copy of any record or report of a governmental agency, domestic or foreign, of a decedent’s death; and (c) A person who is absent for a continuous period of seven (7) years, during which they have not been heard from, and whose absence is not satisfactorily explained after diligent search or inquiry is presumed to be dead. Their death is presumed to have occurred at the end of the period unless there is sufficient evidence for determining that death occurred earlier. 10 O.C. 1004 – Page 3 Public Packet 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 43 of 222 Draft 2 (Redline to Current) for OBC Consideration 2025 01 15 1004.6-2. Effect of Homicide on Beneficiary Designation. A designated beneficiary who criminally and intentionally causes the death of the decedent shall not be entitled to any benefits passing under this law. 1004.6-3. Distribution. Oneida Life Insurance Plan benefits shall be distributed in the following order: (a) Funeral expenses shall be paid to the funeral home pursuant to receipt of a valid invoice therefrom; (1) Any expenses beyond the funeral expenses shall be the responsibility of the beneficiary, family of the decedent, or any other responsible parties. (b) Residual benefits shall be paid to the designated beneficiary. 1004.7. Funding 1004.7-1. Funding Source. The Oneida Life Insurance Plan shall be contingent on funding by the Nation. 1004.8. Administrative Rulemaking 1004.8-1. Delegation of Administrative Rulemaking Authority. The Oneida Trust Enrollment Department shall be delegated administrative rulemaking authority in accordance with the Administrative Rulemaking law to promulgate rules to govern the administration of the Oneida Life Insurance Plan. 1004.9. Appeals 1004.9-1. An individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee. Any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final. End. Emergency Adopted – BC-09-28-22-C Emergency Extension – BC-03-22-23-C Adopted – BC-08-23-23-G Amended – BC-__-__-__-__ 10 O.C. 1004 – Page 4 Public Packet 44 of 222 Draft 2 for OBC Consideration 2025 01 15 Title 10. General Welfare Exclusion - Chapter 1004 ONEIDA LIFE INSURANCE PLAN 1004.1. Purpose and Policy 1004.2. Adoption, Amendment, Repeal 1004.3. Definitions 1004.4. Establishment 1004.5. Qualifications, Designation of Beneficiary, and Notice 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 1004.6. Beneficiary Claim Process and Distribution 1004.7. Funding 1004.8. Administrative Rulemaking 1004.9. Appeals 1004.1. Purpose and Policy 1004.1-1. Purpose. The purpose of this law is to provide a death benefit through the Oneida Life Insurance Plan (OLIPP) for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law. (a) The General Tribal Council, through resolution GTC-01-17-09-B, approved the concept of the Oneida Life Insurance Plan Plus to replace the Oneida Burial Fund. The General Tribal Council directed implementation of a benefit that pays fifteen thousand dollars ($15,000) to the designated beneficiary or beneficiaries of the deceased Oneida Nation member. The payment of death benefits through OLIPP to designated beneficiaries of a deceased Oneida Nation member is an exercise of self-governance crucial to the Oneida Nation’s sovereignty, and health and welfare of the community. 1004.1-2. Policy. It is the policy of the Nation to care for its members and their families even after their death. The Nation seeks to internalize the Oneida Life Insurance Plan process to ensure equitable and expedient distribution to designated beneficiaries. 1004.2. Adoption, Amendment, Repeal 1004.2-1. This law was adopted by the Oneida Business Committee by resolution BC-08-23-23G and amended by resolution BC-__-__-__-__. 1004.2-2. This law may be amended or repealed by the Oneida Business Committee or the General Tribal Council pursuant to the procedures set out in the Legislative Procedures Act. 1004.2-3. Should a provision of this law or the application thereof to any person or circumstances be held as invalid, such invalidity shall not affect other provisions of this law which are considered to have legal force without the invalid portions. 1004.2-4. In the event of a conflict between a provision of this law and a provision of another law, the provisions of this law shall control. 1004.2-5. This law is adopted under authority of the Constitution of the Oneida Nation. 1004.3. Definitions 1004.3-1. This section shall govern the definitions of words and phrases used within this law. All words not defined herein shall be used in their ordinary and everyday sense. (a) "Approved program" means any program(s) to provide general welfare assistance that is intended to qualify as a General Welfare Exclusion, administered under specific guidelines, and is adopted by the Oneida Business Committee through resolution or law of the Nation in accordance with the Oneida General Welfare law. (b) "Benefit" means the fifteen thousand dollars provided ($15,000) to pay for funeral expenses of an enrolled member of the Nation, with any residual amounts paid thereafter to the designated beneficiary. (c) “Decedent” means the deceased person. (d) “Designated Beneficiary” means any person(s) designated by the enrolled member of the Nation, through the approved beneficiary designation form, to receive all or a portion 10 O.C. 1004 – Page 1 Public Packet 45 of 222 Draft 2 for OBC Consideration 2025 01 15 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 of the decedent’s Oneida Life Insurance Plan benefit. (e) “Funeral Expenses” means the cost of the funeral of the decedent accrued and invoiced by the funeral home including, but not limited to, the following: (1) funeral planning; (2) securing the necessary permits and copies of death certificates; (3) preparing the notices; (4) sheltering the remains; (5) coordinating the arrangements with the cemetery, crematory or other third parties; (6) transporting the remains; (7) embalming and other preparation; (8) viewing, ceremony, or memorial services; (9) use of a hearse or limousine; (11) a casket, outer burial container or alternate container; (11) monuments; and (12) cremation or interment. (f) “Nation” means the Oneida Nation. 1004.4. Establishment 1004.4-1. Establishment. The Oneida Life Insurance Plan is hereby established as an approved program of the Nation in accordance with the Oneida General Welfare law. The purpose of the Oneida Life Insurance Plan is to provide fifteen thousand dollars ($15,000) of financial assistance to eligible members of the Nation to pay for funeral expenses, with any residual benefit amounts paid thereafter to the designated beneficiary. 1004.4-2. General Welfare Exclusion. The Oneida Life Insurance Plan meets the requirements of the General Test as defined in the Oneida General Welfare law; General Criteria as defined in I.R.S. Rev. Proc. 2014-35. Section 5.01(1); and the requirements of the Tribal General Welfare Exclusion Act of 2014, 26 U.S.C. §139E(b). (a) The assistance provided through the Oneida Life Insurance Plan is: (1) paid on behalf of the Nation; (2) pursuant to an approved program of the Nation; (3) does not discriminate in favor of members of the governing body of the Nation; (4) available to any eligible member of the Nation who meets the guidelines of the approved program; (5) provided for the promotion of general welfare; (6) not lavish or extravagant; (7) not compensation for services; and (8) not a per capita payment. (b) . I.R.S. Rev. Proc. 2014-35, section 5.02(2)(e)(iv) lists funeral, burial, and expenses related to a death as Safe Harbor program for which need is presumed. 1004.5. Qualifications, Designation of Beneficiary, and Notice 1004.5-1. Eligibility. All members of the Nation shall qualify for benefits from the Oneida Life Insurance Plan to be used for funeral expenses first, with any residual benefits distributed to a designated beneficiary. 10 O.C. 1004 – Page 2 Public Packet 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 46 of 222 Draft 2 for OBC Consideration 2025 01 15 (a) Newly enrolled members of the Nation shall be covered the date their enrollment application is approved by Oneida Trust Enrollment Committee and Oneida Business Committee. (b) Members of the Nation that have relinquished their membership shall not be covered from the date their relinquishment request is approved by the Oneida Trust Enrollment Committee and Oneida Business Committee. 1004.5-2. Designation of Beneficiary. A member of the Nation shall complete the Oneida Trust Enrollment Committee approved beneficiary designation form and submit it to the Oneida Trust Enrollment Committee, either online or in person at the Oneida Trust Enrollment Office, prior to their death in order to secure benefits from the Oneida Life Insurance Plan for their beneficiary. (a) Any Oneida Life Insurance Plan beneficiary designation forms submitted prior to the effective date of this law shall remain valid. (b) Oneida Life Insurance Plan residual benefits shall not be paid or claimed if the decedent did not designate a living beneficiary though the beneficiary designation form. (c) A parent or legal guardian shall complete and submit a beneficiary designation form on behalf of their minor child or ward. (d) Funeral expenses shall be paid directly to the funeral home upon submission of a valid invoice, up to the limit of the Oneida Life Insurance Plan benefits, even if a designated beneficiary has not been designated. 1004.5-3. Notice of Death. The Oneida Trust Enrollment Department shall be notified within one (1) year of the member of the Nation’s death in order to distribute the Oneida Life Insurance Plan benefits to the beneficiary. Oneida Life Insurance Plan claims made beyond the first anniversary of the decedent’s death shall not be processed for distribution. 1004.5-4. Oversight. The Oneida Trust Enrollment Department shall be delegated the oversight and management of the Oneida Life Insurance Plan. 1004.6. Beneficiary Claim Process and Distribution 1004.6-1. Evidence as to Passing or Status. In proceedings under this law, the following rules relating to determination of death and status are applicable: (a) A certified or authenticated copy of a death certificate purporting to be issued by an official or agency of the place where the death purportedly occurred is prima facie proof of the fact, place, date and time of death, and the identity of the decedent; (b) A certified or authenticated copy of any record or report of a governmental agency, domestic or foreign, of a decedent’s death; and (c) A person who is absent for a continuous period of seven (7) years, during which they have not been heard from, and whose absence is not satisfactorily explained after diligent search or inquiry is presumed to be dead. Their death is presumed to have occurred at the end of the period unless there is sufficient evidence for determining that death occurred earlier. 1004.6-2. Effect of Homicide on Beneficiary Designation. A designated beneficiary who criminally and intentionally causes the death of the decedent shall not be entitled to any benefits passing under this law. 1004.6-3. Distribution. Oneida Life Insurance Plan benefits shall be distributed in the following order: 10 O.C. 1004 – Page 3 Public Packet 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 47 of 222 Draft 2 for OBC Consideration 2025 01 15 (a) Funeral expenses shall be paid to the funeral home pursuant to receipt of a valid invoice therefrom; (1) Any expenses beyond the funeral expenses shall be the responsibility of the beneficiary, family of the decedent, or any other responsible parties. (b) Residual benefits shall be paid to the designated beneficiary. 1004.7. Funding 1004.7-1. Funding Source. The Oneida Life Insurance Plan shall be contingent on funding by the Nation. 1004.8. Administrative Rulemaking 1004.8-1. Delegation of Administrative Rulemaking Authority. The Oneida Trust Enrollment Department shall be delegated administrative rulemaking authority in accordance with the Administrative Rulemaking law to promulgate rules to govern the administration of the Oneida Life Insurance Plan. 1004.9. Appeals 1004.9-1. An individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee. Any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final. End. Emergency Adopted – BC-09-28-22-C Emergency Extension – BC-03-22-23-C Adopted – BC-08-23-23-G Amended – BC-__-__-__-__ 10 O.C. 1004 – Page 4 Public Packet 48 of 222 FINANCE ADMINISTRATION Fiscal Impact Statement MEMORANDUM TO: RaLinda Ninham-Lamberies, Chief Financial Officer FROM: Rae Skenandore, Senior Analyst/Budget Coordinator DATE: December 24, 2024 RE: Fiscal Impact of the Proposed Amendment to the Oneida Life Insurance Plan Law I. Estimated Fiscal Impact Summary Law: Amendments to the Oneida Life Insurance Plan Law Draft 2 Implementing Agency Oneida Trust Enrollment Department Estimated time to comply Estimated Impact Total Estimated Fiscal Impact 10 days, in compliance with the Legislative Procedures Act Current Fiscal Year 10 Year Estimate No Fiscal Impact No Fiscal Impact II. Background This Law was originally adopted by the Oneida Business Committee on August 23rd of 2023 through resolution BC-08-23-23-G. The purpose of the law is to provide a death to all eligible enrolled Oneida Nation members. It is the policy of the Nation to care for its members and their families even after their death. According to the Legislative Reference Office (LRO), the proposed amendments to the law are based on the one-year review and include the following.  Include an appeal section. 1 Public Packet III. 49 of 222 Methodology and Assumptions A “Fiscal Impact Statement” means an estimate of the total identifiable fiscal year financial effects associated with legislation and includes startup costs, personnel, office, documentation costs, as well as an estimate of the amount of time necessary for an agency to comply with the Law after implementation. Finance does NOT identify the source of funding for the estimated cost or allocate any funds to the legislation. The analysis was completed based on the information provided as of the date of this memo. IV. Findings The OLIP process was internalized in 2023. There are no added start-up costs, no increases in personnel are needed, and no increases in office or documentation costs. The law can be implemented in 10 days, in compliance with the Legislative Procedures Act V. Financial Impact There is no additional fiscal impact of implementing this legislation. VI. Recommendation Finance does not make a recommendation about a course of action in this matter. Rather, it is the purpose of this analysis to disclose the potential fiscal impact of this legislation, so that the Oneida Business Committee and General Tribal Council has the information with which to render a decision. 2 Public Packet 50 of 222 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Oneida, WI 54155 BC Resolution # 01-22-25-X Amendments to the Oneida Life Insurance Plan Law WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Life Insurance Plan law (“the Law”) was adopted by the Oneida Business Committee through resolution BC-08-23-23-G; and WHEREAS, the purpose of this Law is to provide a death benefit through the Oneida Life Insurance Plan for all eligible enrolled Oneida Nation members, pursuant to the Oneida General Welfare law; and WHEREAS, the amendments to the Law add a new section which provides that an individual designated as the beneficiary of a decedent who believes they were wrongfully denied benefits from the Oneida Life Insurance Plan by the Oneida Trust Enrollment Department may appeal the denial of benefits to the Oneida Trust Enrollment Committee, and subsequently any decision made by the Oneida Trust Enrollment Committee regarding the validity of the denial of benefits is final; and WHEREAS, the Legislative Operating Committee developed the proposed amendments to the Law through collaboration with representatives from the Oneida Law Office, Finance Administration, Oneida Trust Enrollment Department, and Central Accounting; and WHEREAS, in accordance with the Legislative Procedures Act a legislative analysis and fiscal impact statement were completed for the proposed amendments to the Law; and WHEREAS, the Legislative Operating Committee held a public meeting on the proposed amendments to the Law on November 15, 2024, with five (5) individuals providing oral comments, and the public comment period for the amendments to this Law was held open until November 22, 2024, with two (2) submissions of written comments received; and WHEREAS, the Legislative Operating Committee accepted, reviewed, and considered the public comments received on December 4, 2024; and NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee hereby adopts the amendments to the Oneida Life Insurance Plan law, which shall become effective on February 5, 2025. Public Packet 51 of 222 Accept the December 12, 2024, regular Finance Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/8/25 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the FC Minutes for 12/12/24 & E-Poll 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: All areas that require FC ☐ Programs/Services ☐ DTS ☒ Boards, Committees, or Commissions approval 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 52 of 222 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Larry Barton, Treasurer Primary Requestor: Ashley Blaker, Office Manager Revised: 08/25/2023 Page 2 of 2 Public Packet 53 of 222 INTERNAL MEMORANDUM TO: FINANCE COMMITTEE FROM: MELISSA ALVARADO, BUDGET MANAGER SUBJECT: E-POLL RESULTS – FC MINUTES OF DECEMBER 12, 2024 DATE: 12/16/24 ___________________________________________________________________________________________________________ An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of December 12, 2024. The E-Poll and minutes were sent out today and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: T he re wa s a M ajor ity o f 4 FC mem ber s v ot in g to a pp ro ve th e Dec emb er 1 2 , 2 02 4 F ina nce Comm itt ee M e et in g M in ute s . F C Memb er s vot in g in c lu de d: Ra L in da Nin ham- Lamb er ies , Je nn if er We bst er , Jon as H ill, an d Ch ad Fu ss. These Finance Committee Minutes of December 12, 2024 will be placed on the next Finance Committee agenda to acknowledge this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 54 of 222 FINANCE COMMITTEE REGULAR MEETING DECEMBER 12, 2024 ▪ Time: 8:30 A.M. Business Committee Conference Room REGULAR MEETING MINUTES FC MEMBERS PRESENT : Larry Barton, BC Treasurer/FC Chair Lisa Liggins, BC Secretary Jonas Hill, BC Council Member Sarah White, Purchasing Director RaLinda Ninham-Lamberies, CFO/FC Vice-Chair Jennifer Webster, BC Council Member Chad Fuss, Asst. Gaming CFO FC MEMBERS EXCUSED: Ashley Blaker OTHERS PRESENT : Frank Noble, Scott Denny, David Emerson, Paul Truttmann, Josephine Skenandore, Greg Matson, Eric Boulanger, Eric Bristol, Lynn Schmidt, Mari Kriescher, David Jordan, and Maureen Perkins I. CALL TO ORDER : The FC Regular Meeting was called to order by the FC Chair at 8:30 A.M. II. APPROVAL OF AGENDA : DECEMBER 12, 2024 Motion by Lisa Liggins to approve the December 12, 2024 Finance Committee Meeting Agenda. Seconded by Jennifer Webster. Motion carried unanimously. III. FC MINUTES : November 21, 2024 (Approved via E-Poll on 11/21/24) Motion by Lisa Liggins to acknowledge the FC E-Poll action taken on November 21, 2024 approving the November 21, 2024 Finance Committee Meeting Minutes. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. IV. TABLED BUSINESS : None V. CAPITAL EXPENDITURES : 1. Faith Technologies – Hotel IDF Cabinet Swap Josie Skenandore, Gaming-DTS Amount: $207,216.00 Motion by Jennifer Webster to approve the Faith Technologies – Hotel IDF Cabinet Swap in Page 1 of 10 Finance Committee Meeting Minutes of December 12, 2024 Public Packet the amount of $207,2160.00. Seconded by Sarah White. Motion carried unanimously. 2. Dynamic Gaming Solutions LLC - Purchase (8) Slot Machines David Emerson, Gaming-Slots Amount: $191,450.00 Motion by Jennifer Webster to approve items #2, #3, & #4 under Capital Expenditures in the amounts requested. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 3. Konami - Purchase (4) Slot Machines David Emerson, Gaming-Slots - - VI. Amount: $79,980.00 See Action in Capital Expenditures #2. 4. Konami - Purchase (10) Slot Machines David Emerson, Gaming-Slots Amount: $184,950.00 See Action in Capital Expenditures #2. NEW BUSINESS : 1. Amerind Risk Mgmt Corp – Insurance Coverage Dana McLester, CHD Amount: $506,468.00 Motion by Jennifer Webster to approve the Amerind Risk Management Corp – Insurance Coverage in the amount of $506,468.00. Seconded by Jonas Hill. Motion carried unanimously. 2. FY25 Blkt PO – Contract Construction Services Amber Cornelius, CHD Amount: $80,000.00 Motion by Jonas Hill to approve the FY25 Blanket PO – Contract Construction Services in the amount of $80,000.00. Seconded by Sarah White. Motion carried unanimously. 3. FY25 Blkt PO – Diamond Ridge Construction Amber Cornelius, CHD Amount: $80,000.00 Motion by Jonas Hill to approve the FY25 Blanket PO – Diamond Ridge Construction in the Page 2 of 10 Finance Committee Meeting Minutes of December 12, 2024 55 of 222 Public Packet amount of $80,000.00. Seconded by Chad Fuss. Motion carried unanimously. 4. Vinton Construction Change Order – ACCP Site Amenities Frank Noble, Engineering Amount: $81,240.69 Motion by RaLinda Ninham-Lamberies to approve the Vinton Construction Change Order – ACCP Site Amenities in the amount of $81,240.69. Seconded by Sarah White. Motion carried unanimously. 5. Maguire Iron Inc. – New Water Tower Paul Truttman, Engineering Amount: $1,890,000.00 Motion by RaLinda Ninham-Lamberies to approve the Maguire Iron Inc. – New Water Tower in the amount of $1,890,000.00. Seconded by Jennifer Webster. Motion carried unanimous. 6. Axon – Renewal Maint. Body Worn Cameras Eric Boulanger, OPD Amount: $126,586.30 Motion by Jonas Hill to approve the Axon – Renewal Maint. Body Worn Cameras in the amount of $126,586.30. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 7. Naviant – Renewal Maint. Hyland Licensing & Support Eric Bristol, DTS Amount: $262,832.91 Motion by Jennifer Webster to approve the Naviant – Renewal Maint. Hyland Licensing & Support in the amount of $262,832.91. Seconded by Lisa Liggins. Motion carried unanimously. 8. M3 – Insurance Premiums for Oneida Hotel Lisa Moore, Risk Management Amount: $131,663.00 Motion by Jennifer Webster to approve the M3 – Insurance Premiums for Oneida Hotel in the amount of $131,663.00. Seconded by Sarah White. Motion carried unanimously. 9. UL Solutions – Licensing & Implementation Services Lynn Schmidt, Comp. Health Amount: $188,364.00 Motion by Lisa Liggins to defer the request to the Purchasing Director for follow up. Page 3 of 10 Finance Committee Meeting Minutes of December 12, 2024 56 of 222 Public Packet 57 of 222 Seconded by Chad Fuss. Motion carried unanimously. VII. ONEIDA FINANCE FUND: Report: 1. Oneida Finance Fund Report – December 2024 Ashley Blaker, Office Manager Motion by Lisa Liggins to accept the Oneida Finance Fund Report for December 2024. Seconded by Jonas Hill. Motion carried unanimously. Requests: 1. Milwaukee Sting Volleyball Club fees Requester: Yenvstakwas Danforth for Alianna Amount: $750.00 Motion by Lisa Liggins to approve from the Oneida Finance Fund the requests for #1, #2, #3 & #4 in the amounts requested. Seconded by Jennifer Webster. Motion carried unanimously. 2. ETS Performance Strength Training Requester: Yenvstakwas Danforth for Richard - See Action in Oneida Finance Fund Requests #1. 3. YMCA Membership Requester: Yenvstakwas Danforth - Amount: $750.00 See Action in Oneida Finance Fund Requests #1. 4. Starz Gymnastics Academy - Junior Ninja Classes Requester: Yenvstakwas Danforth for Giovanni - Amount: $750.00 Amount: $750.00 See Action in Oneida Finance Fund Requests #1. 5. Harry & Rose Samson Family Jewish Community Center Requester: Clinton Heckner Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Harry & Rose Samson Family Jewish Community Center fees in the amount of $750. Seconded by Jennifer Webster. Motion carried unanimously. Page 4 of 10 Finance Committee Meeting Minutes of December 12, 2024 Public Packet 6. Pulaski Sharks Swim Club fees Requester: Dan Skenandore for Ava Amount: $616.73 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Pulaski Sharks Swim Club fees for the daughter of the requester in the amount of $616.73. Seconded by Jennifer Webster. Motion carried unanimously. 7. Snappers Box Lacrosse fees Requester: Elijah Metoxen for Lawisanawase Amount: $720.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Snappers Box Lacrosse fees for the son of the requester in the amount of $720. Seconded by Jonas Hill. Motion carried unanimously. 8. FC Elite Volleyball Club fees Requester: Reva Danforth for Lilliani Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for FC Elite Volleyball Club fees for the daughter of the requester in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 9. Honorbound Fitness Membership Requester: Stevi Skenandore Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Honorbound Fitness Membership in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 10. Guitar Lessons at Jim’s Music Requester: Andrew Doxtater for Amos Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Jim’s Music Guitar Lessons for the son of the requester in the amount of $750. Seconded by Jonas Hill. Abstained by Chad Fuss. Motion carried. 11. Porcupine Quill Class Requester: Betty Willems Amount: $750.00 Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for Page 5 of 10 Finance Committee Meeting Minutes of December 12, 2024 58 of 222 Public Packet Porcupine Quill Class in the amount of $750. Seconded by Chad Fuss. Motion carried unanimously. 12. WDPHS Music Program Requester: Tonya Webster for Justice Amount: $750.00 Motion by Jonas Hill to approve from the Oneida Finance Fund the request for WDPHS Music Program for the daughter of the requester in the amount of $750. Seconded by Jennifer Webster. Motion carried unanimously. 13. AAU Basketball fees Requester: Kayla Gossen for Aubrey Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for AAU Basketball fees for the daughter of the requester in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 14. Various Sports fees Requester: Nicole Van Den Heuvel for Maddox Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the requests for #14, #15, #16 & #17 in the amounts requested. Seconded by Jennifer Webster. Motion carried unanimously. 15. Soccer & Camp fees Requester: Nicole Van Den Heuvel for Logan - See Action in Oneida Finance Fund Requests #14. 16. Math Tutor & Camp fees Requester: Nicole Van Den Heuvel for Mikayla - Amount: $750.00 See Action in Oneida Finance Fund Requests #14. 17. Dance Team fees Requester: Nicole Van Den Heuvel for Bella - Amount: $750.00 Amount: $750.00 See Action in Oneida Finance Fund Requests #14. 18. Gymnastics Class fees Page 6 of 10 Finance Committee Meeting Minutes of December 12, 2024 Amount: $750.00 59 of 222 Public Packet 60 of 222 Requester: Jessica Danforth for Arielle Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the requests for #18 & #19 in the amounts requested. Seconded by Jonas Hill. Motion carried unanimously. 19. Gymnastics Class fees Requester: Jessica Danforth for Jayla - Amount: $745.20 See Action in Oneida Finance Fund Requests #18. 20. YMCA Membership Requester: Jennifer Jordan Amount: $624.40 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for YMCA Membership in the amount of $624.40. Seconded by Jonas Hill. Motion carried unanimously. 21. Honorbound Fitness Membership Requester: Jolene Billie Amount: $750.00 Motion by Jonas Hill to approve from the Oneida Finance Fund the request for Honorbound Fitness Membership in the amount of $750. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 22. YMCA Membership Requester: Maureen Perkins Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for YMCA Membership in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 23. FIRE Fitness Membership Requester: Michelle Klarkowski Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for FIRE Fitness Membership in the amount of $750. Seconded by Jonas Hill. Abstained by Chad Fuss. Motion carried. Page 7 of 10 Finance Committee Meeting Minutes of December 12, 2024 Public Packet 24. Titletown MMA Membership Requester: Nelson Ninham Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Titletown MMA Membership in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 25. Askren Wrestling Academy Lessons Requester: Jamison Skenandore for Ruby Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the request for Askren Wrestling Academy Lessons for the daughter of the requester in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 26. Various Sports fees Requester: Margaret VanDen Heuvel for Colt Amount: $750.00 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the requests for #26, #27, #28, #29, & #30 in the amounts requested. Seconded by Lisa Liggins. Motion carried unanimously. 27. Basketball Registration fees Requester: Margaret VanDen Heuvel for Gage - See Action in Oneida Finance Fund Requests #26. 28. Basketball & Golf fees Requester: Margaret VanDen Heuvel for Gavin - Amount: $750.00 See Action in Oneida Finance Fund Requests #26. 30. Various Sports fees Requester: Margaret VanDen Heuvel for Sawyer - Amount: $750.00 See Action in Oneida Finance Fund Requests #26. 29. Various Sports fees Requester: Margaret VanDen Heuvel for Jack - Amount: $750.00 See Action in Oneida Finance Fund Requests #26. Page 8 of 10 Finance Committee Meeting Minutes of December 12, 2024 Amount: $750.00 61 of 222 Public Packet 31. Softball & Basketball Registration fees Requester: Kurt Jordan for Morgan Amount: $750.00 62 of 222 Motion by RaLinda Ninham-Lamberies to approve from the Oneida Finance Fund the requests for #31 & #32 in the amounts requested. Seconded by Jennifer Webster. Abstained by Chad Fuss. Motion carried. 32. Football & Baseball Registration fees Requester: Kurt Jordan for Brady - Amount: $750.00 See Action in Oneida Finance Fund Requests #31. 33. FVP Volleyball fees Requester: Eugene Kelly for Dyonna Amount: $750.00 Motion by Jennifer Webster to approve from the Oneida Finance Fund the request for FVP Volleyball fees for the daughter of the requester in the amount of $750. Seconded by Jonas Hill. Motion carried unanimously. 34. YMCA Membership Requester: Vanessa Old Coyote Amount: $750.00 Motion by Jonas Hill to approve from the Oneida Finance Fund the request for YMCA Membership in the amount of $750. Seconded by Jennifer Webster. Motion carried unanimously. VIII. EXECUTIVE SESSION : Motion by Chad Fuss to go into Executive Session. Seconded by Lisa Liggins. Motion carried unanimously. Time: 8:55 A.M. Motion by Jonas Hill to come out of Executive Session. Seconded by Jennifer Webster. Motion carried unanimously. Time: 9:15 A.M. 1. PO Increase – Independent Contract 2019-1399 Mari Kriescher, Comp. Health Motion by Jennifer Webster to approve the PO Increase – Independent Contract 2019-1399 in the requested amount. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. Page 9 of 10 Finance Committee Meeting Minutes of December 12, 2024 Public Packet 63 of 222 IX. ADMINISTRATIVE /INTERNAL : None X. FOLLOW UP : None XI. FOR INFORMATION ONLY : None XII. ADJOURN : Motion by RaLinda Ninham-Lamberies to adjourn. Seconded by Lisa Liggins. Motion carried unanimously. Time: 9:45 A.M. Minutes submitted by: Melissa Alvarado, Budget Manager Finance Committee Approval Date of Minutes via E-Poll: December 16, 2024 Page 10 of 10 Finance Committee Meeting Minutes of December 12, 2024 Public Packet 64 of 222 Accept the December 19, 2024, regular Finance Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 01/8/25 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the FC Minutes for 12/19/24 & E-Poll 4. Areas potentially impacted or affected by this request: ☒ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: All areas that require FC ☐ Programs/Services ☐ DTS ☒ Boards, Committees, or Commissions approval 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 65 of 222 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Larry Barton, Treasurer Primary Requestor: Ashley Blaker, Office Manager Revised: 08/25/2023 Page 2 of 2 Public Packet 66 of 222 INTERNAL MEMORANDUM TO: FINANCE COMMITTEE FROM: ASHLEY BLAKER, OFFICE MANAGER SUBJECT: E‐POLL RESULTS – FC MINUTES OF DECEMBER 19, 2024 DATE: 12/20/24 ___________________________________________________________________________________________________________ An E‐Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of December 19, 2024. The E‐Poll and minutes were sent out today and concluded today. The results of the completed E‐Poll are as follows: E-POLL RESULTS: T he re wa s a M aj or i t y o f 4 FC m em ber s v ot in g t o a pp ro ve t h e D ec emb er 1 9 , 202 4 , F in an ce C om m itt ee Me et in g M i nu t es . FC Mem be rs v ot ing i n c lu de d: C h a d F u s s , J o n a s H i l l , S a r a h , W h it e , a n d R a L in d a N in h a m L am be r ie s. These Finance Committee Minutes of December 19, 2024, will be placed on the next Finance Committee agenda to acknowledge this E‐Poll action. Per the FC By‐Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for BC acceptance. Finance Administration Office Phone: 920‐ 869‐4325 FAO@oneidanation.org Public Packet 67 of 222 FINANCE COMMITTEE FC REGULAR MEETING DECEMBER 19, 2024 ▪ Time: 8:30 A.M Business Committee Conference Room REGULAR MEETING MINUTES FC MEMBERS PRESENT : Larry Barton, BC Treasurer/FC Chair Jonas Hill, BC Council Member Chad Fuss, Asst. Gaming CFO RaLinda Ninham‐Lamberies CFO/FC Vice‐Chair Sarah White, Purchasing Director FC MEMBERS EXCUSED: Jennifer Webster, BC Council Member and Lisa Liggins, BC Secretary OTHERS PRESENT : Henrietta Cornelius, Jason Doxtator, Paul Hockers, Aaron Badeau, Lynn Schmidt, Ron Wurth, David Emerson, and Ashley Blaker. I. CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 8:28 A.M. II. APPROVAL OF AGENDA: DECEMBER 19, 2024 Motion by RaLinda Ninham‐Lamberies to approve the December 19, 2024, Finance Committee Meeting Agenda with three add‐ons under Donation Requests #1, #2, #3 and one under Executive Session #1. Seconded by Sarah White. Motion carried unanimously. III. FC MINUTES: DECEMBER 12, 2024 (Approved via E‐Poll on 12/16/24) Motion by Jonas Hill to acknowledge the FC E‐Poll action taken on December 16, 2024, approving the December 12, 2024, Finance Committee Meeting Minutes. Seconded by Sarah White. Motion carried unanimously. IV. UNFINISHED BUSINESS: 1. UL Solutions – Licensing & Implementation Services Lynn Schmidt, Comp. Health (Deferred on 12/12/24) Amount: $188,364.00 Motion by RaLinda Ninham‐Lamberies to approve UL Solutions – Licensing & Implementation Services in the amount of $188,364.00. Seconded by Sarah White. Motion carried unanimously. V. CAPITAL EXPENDITURES: Public Packet 68 of 222 1. Kavanaugh Restaurant – Kitchen Equipment Paul Hockers, Gaming‐Admin Amount: $53,356.10 Motion by RaLinda Ninham‐Lamberies to approve Kavanaugh Restaurant – Kitchen Equipment in the amount of $53,356.10. Seconded by Sarah White. Motion carried unanimously. 2. Berg Liquor System LLC – Liquor Control System Paul Hockers, Gaming‐Admin Amount: $102,619.00 Motion by RaLinda Ninham‐Lamberies to approve Berg Liquor System LLC – Liquor Control System in the amount of $102,619.00. Seconded by Sarah White. Motion carried unanimously. VI. NEW BUSINESS: 1. Info‐Tech – IT Research & Advisory Membership Jason Doxtator, DTS Amount: $361,629.93 Motion by RaLinda Ninham‐Lamberies to approve Info‐Tech – IT Research & Advisory Membership in the amount of $361,629.93. Seconded by Jonas Hill. Motion carried unanimously. 2. Aimbridge/Oneida Hotel – Sept. Free Room Offer Ron Wurth, Gaming‐Marketing Amount: $72,500.00 Motion by RaLinda Ninham‐Lamberies to approve items #2, #3, & #4 in the amounts requested. Recommends creating a blanket PO for the entire year. Seconded by Sarah White. Motion carried unanimously. 3. Aimbridge/Oneida Hotel – Oct. Free Room Offer Ron Wurth, Gaming‐Marketing Amount: $69,840.00 See action in New Business #2. 4. Aimbridge/Oneida Hotel – Nov. Free Room Offer Ron Wurth, Gaming‐Marketing Amount: $77,184.00 See action in New Business #2. 5. Liberty Software – Software Maint. & Conversion Services Aaron Badeau, DTS Amount: $247,082.79 Public Packet 69 of 222 Motion by Sarah White to approve Liberty Software – Software Maint. & Conversion Services in the amount of $247,082.79. Seconded by RaLinda Ninham‐Lamberies. Motion carried unanimously. VII. DONATION: REPORT: 1. FC Donation Report – December 2024 Ashley Blaker, [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac7333c58bd55a62e. Public record. Not legal advice.