# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac6cfc34b21579b9f ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 476 Oneida Business Committee Executive Session 8:30 AM Tuesday, February 26, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, February 27, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Presentation of donation to the Town of Oneida by the Oneida Nation Sponsor: Lisa Summers, Secretary B. Present Certificate of Appreciation for Public Service Sponsor: Tehassi Hill, Chairman C. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources III. ADOPT THE AGENDA IV. OATH OF OFFICE A. Oneida Nation Veterans Affairs Committee - George Greendeer and James Martin Sponsor: Lisa Summers, Secretary B. Oneida Pow-wow Committee - Worden Shane Webster, Alva Fiddler, Sonny Nacotee, and Floyd Silas Jr. Sponsor: Lisa Summers, Secretary C. Southeastern Wisconsin Oneida Tribal Services Advisory Board - Arthur Elm III, Michael Coleman, and Tracie Sparks Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 9 February 27, 2019 Public Packet V. VI. VII. 2 of 476 MINUTES A. Approve the January 18, 2019, special Business Committee meeting minutes Sponsor: Lisa Summers, Secretary B. Approve the January 23, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary C. Approve the February 8, 2019, special Business Committee meeting minutes Sponsor: Lisa Summers, Secretary D. Approve the February 12, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary RESOLUTIONS A. Adopt resolution entitled Silver Creek Trail Sponsor: Troy Parr, Division Director/Community & Economic Development B. Adopt resolution entitled Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law Sponsor: Trish King, Treasurer C. Adopt resolution entitled Supporting Dental Therapy as a Solution to the Oneida Nation’s Oral Health Challenges Sponsor: Jennifer Webster, Councilwoman D. Adopt resolution entitled Approving a limited waiver of sovereign immunity for a Premium Stabilization Fund Agreement between the Oneida Nation and Epic Life Insurance Company Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee E. Adopt resolution entitled Office of Special Trustee - Sign Off Authority Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee APPOINTMENTS A. VIII. Determine next steps regarding five (5) vacancies - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary STANDING COMMITTEES A. COMMUNITY DEVELOPMENT PLANNING COMMITTEE 1. Accept the December 6, 2018, regular Community Development Planning Committee meeting minutes Sponsor: Ernie Stevens III, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 9 February 27, 2019 Public Packet 3 of 476 2. B. FINANCE COMMITTEE 1. C. IX. Approve the February 18, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Accept the January 16, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Approve the February 6, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 3. Approve the Anna John Resident Centered Care Community Board Bylaws Sponsor: David P. Jordan, Councilman 4. Approve the Oneida Pow-wow Committee Bylaws Sponsor: David P. Jordan, Councilman 5. Approve the Pardon and Forgiveness Screening Committee Bylaws Sponsor: David P. Jordan, Councilman TRAVEL REPORTS A. X. Accept the January 3, 2019, regular Community Development Planning Committee meeting minutes Sponsor: Ernie Stevens III, Councilman Approve the travel report - Vice-Chairman Brandon Stevens, Councilman Kirby Metoxen, and Councilwoman Jennifer Webster - Haaland & Davids reception Washington DC - January 3-4, 2019 Sponsor: Brandon Stevens, Vice-Chairman TRAVEL REQUESTS A. Approve the travel request - Councilman Ernie Stevens III - Midwest Tribal Energy Regional Association (MTERA) Regional Energy Workshop for Midwest Tribes Milwaukee, WI - April 8-9, 2019 Sponsor: Ernie Stevens III, Councilman B. Approve the travel request - Treasurer Trish King - 21st National Intertribal Tax Alliance Conference - Santa Fe, NM - August 13-16, 2019 Sponsor: Trish King, Treasurer C. Enter the e-poll results into the record for the approved travel request for Chairman Tehassi Hill to attend the Opioid Litigation Briefing in Atlanta, GA - February 14-15, 2019 Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 9 February 27, 2019 Public Packet XI. 4 of 476 D. Enter the e-poll results into the record for the approved travel request for Secretary Lisa Summers to attend the WIEA Legislative Breakfast Meeting in Madison WI February 19-20, 2019 Sponsor: Lisa Summers, Secretary E. Enter the e-poll results into the record for the approved travel request for Councilman Kirby Metoxen to attend NATOW 2020-2021 Strategic and 2019 Conference Planning in Danbury, WI - February 19-21, 2019 Sponsor: Lisa Summers, Secretary NEW BUSINESS A. Set the date for the 2019 Special Election Sponsor: Vicki Cornelius, Chair/Oneida Election Board B. Approve the Deputization Agreement Between the Oneida Nation and the Brown County Sheriff Sponsor: Lisa Summers, Secretary C. Approve the Deputization Agreement Between the Oneida Nation and the Outagamie County Sheriff Sponsor: Lisa Summers, Secretary D. Approve a limited waiver of sovereign immunity - Wisconsin State-Department of Transportation MACH Sub-User's Agreement - file # 2019-0038 Sponsor: Lisa Summers, Secretary E. Approve a limited waiver of sovereign immunity - Wisconsin State-Department of Transportation TraCS Sublicense Agreement - file # 2019-0039 Sponsor: Lisa Summers, Secretary F. Approve a limited waiver of sovereign immunity - Wisconsin State-Agriculture, Trade & Consumer Protection - file # 2019-0064 Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land G. Approve the Oneida Trust Enrollment Committee/Oneida Business Committee Memorandum of Agreement Sponsor: Barbara Webster, Chair/Oneida Trust Enrollment Committee H. Approve an exception to resolution # BC-12-27-16-A and start the executive discussion meeting on Tuesday, March 26 2019, at 10:00 a.m. Sponsor: Lisa Summers, Secretary I. Approve the memorandum of understanding - Big Brothers Big Sisters of Northeast Wisconsin - file # 2019-0059 Sponsor: Ernie Stevens III, Councilman J. Approve a credit limit increase for OBC corporate credit cards Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 4 of 9 February 27, 2019 Public Packet XII. 5 of 476 K. Repost one (1) vacancy to complete the term ending June 30, 2019 - Oneida Youth Leadership Institute Board of Directors Sponsor: Lisa Summers, Secretary L. Repost two (2) vacancies to complete the terms ending July 31, 2019, and one (1) vacancy to complete the term ending July 31, 2020 - Oneida Nation School Board Sponsor: Lisa Summers, Secretary M. Enter the e-poll results into the record for the approved exception to resolution # BC-12-27-16-A and hold both the regular and executive discussion meetings on Tuesday, February 12, 2019, at 10:00 a.m. Sponsor: Lisa Summers, Secretary N. Enter the e-poll results into the record for the approved exception to resolution # BC-12-27-16-A and hold both the regular and executive discussion meetings on Tuesday, February 12, 2019, at 1:00 p.m. Sponsor: Lisa Summers, Secretary REPORTS A. XIII. OPERATIONAL 1. Accept the Human Services FY-2019 1st quarter report (1:30 p.m.) Sponsor: George Skenandore, Division Director/Governmental Services 2. Accept the Public Safety FY-2019 1st quarter report (1:30 p.m.) Sponsor: Lisa Summers, Secretary 3. Accept the Housing FY-2019 1st quarter report (1:30 p.m.) Sponsor: Dana McLester, Division Director/Comprehensive Housing 4. Accept the Utilities, Wells, Wastewater and Septic FY-2019 1st quarter report (2:00 p.m.) Sponsor: Jacque Boyle, Division Director/Public Works 5. Accept the Planning, Zoning and Development FY-2019 1st quarter report (2:00 p.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development 6. Accept the Government Administration FY-2019 1st quarter report (2:00 p.m.) Sponsor: Trish King, Treasurer GENERAL TRIBAL COUNCIL A. Approve tentative GTC meeting dates through January 2021 Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 5 of 9 February 27, 2019 Public Packet XIV. 6 of 476 EXECUTIVE SESSION A. REPORTS 1. Accept the Bay Bancorporation, Inc. FY-2019 1st quarter executive report (8:30 a.m.) Sponsor: Jeff Bowman, President/Bay Bank 2. Accept the Oneida ESC Group, LLC. FY-2019 1st quarter executive report (8:45 a.m.) Sponsor: Jacquelyn Zalim, Chair/OESC Board of Managers 3. Accept the Oneida Seven Generations Corporation FY-2019 1st quarter executive report (9:30 a.m.) Sponsor: Pete King III, Agent/OSGC 4. Accept the Oneida Airport Hotel Corporation FY-2019 1st quarter executive report (9:45 a.m.) Sponsor: Robert Barton, President/OAHC 5. Accept the Oneida Golf Enterprise FY-2019 1st quarter executive report (11:00 a.m.) Sponsor: Chad Fuss, Agent/OGE 6. Accept the Environmental, Health, Safety & Land FY-2019 1st quarter executive report (11:30 a.m.) Sponsor: Patrick Pelky, Division Director/Environmental, Health, Safety & Land 7. Accept the Comprehensive Housing FY-2019 1st quarter executive report (11:45 a.m.) Sponsor: Dana McLester, Division Director/Comprehensive Housing 8. Accept the Human Resources FY-2019 1st quarter executive report (1:30 p.m.) Sponsor: Geraldine Danforth, Area Manager/Human Resources 9. Accept the Retail Enterprise FY-2019 1st quarter executive report (1:45 p.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits 10. Accept the Gaming General Manager FY-2019 1st quarter executive report (10:30 a.m.) Sponsor: Louise Cornelius, Gaming General Manager 11. Accept the Emergency Management FY-2019 1st quarter executive report (2:15 p.m.) Sponsor: Kaylynn Gresham, Director/Emergency Management 12. Accept the Intergovernmental Affairs, Communications, and Self-Governance February 2019 report (2:30 p.m.) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 13. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel Oneida Business Committee Regular Meeting Agenda Page 6 of 9 February 27, 2019 Public Packet 7 of 476 B. STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. C. D. Accept the Thornberry Creek LPGA Classic February 2019 report (11:15 a.m.) Sponsor: Chad Fuss, Agent/Oneida Golf Enterprise AUDIT COMMITTEE 1. Accept the November 15, 2018, regular Audit Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Gaming Contracts compliance/financial audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 3. Accept the Bingo compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 4. Accept the Player Tracking compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 5. Accept the Slots Year End compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 6. Accept the Table Games compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 7. Accept the Title 31 compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 8. Accept the Behavioral Health performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 9. Accept the Audit Committee FY-2019 1st quarter report Sponsor: David P. Jordan, Councilman NEW BUSINESS 1. Approve the attorney contract - Hobb Straus Dean and Walker LLP - file # 2019-0139 Sponsor: Jo Anne House, Chief Counsel 2. Review application(s) for five (5) vacancies - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 7 of 9 February 27, 2019 Public Packet Oneida Business Committee 8 of 476 Regular Meeting Agenda Page 8 of 9 February 27, 2019 Public Packet XV. 9 of 476 b3. File # 2018-DR06-02 - Accept the update and determine the appropriate next steps Sponsor: Lisa Summers, Secretary 4. Enter the e-poll results into the record for the approved requested action listed the memorandum dated February 13, 2019, regarding the OGE Agent Sponsor: Lisa Summers, Secretary 5. Enter the e-poll results into the record for the approved requested action listed the memorandum dated February 14, 2019, regarding the 2004 judgement - case # 5:70-cv-00035-LEK Sponsor: Lisa Summers, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 9 of 9 February 27, 2019 Public Packet 10 of 476 Oneida Business Committee Agenda Request Presentation of donation to the Town of Oneida by the Oneida Nation 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: Present the Town of Oneida with the check for $88,699.42 for the purpose of purchasing a fire truck Donation comes from Self-Governance Community Fire Protection Funds 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 11 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Oneida Business Committee adopted BC 01-23-19-A titled Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services. The Oneida Nation receives recurring Self-Governance funds for the purpose of providing fire protection services for its Community members. These funds are to used for support Tribal staff, training volunteer firefighters, repairing existing firefighting equipment, purchasing additional equipment and more. The Oneida Nation does not have its own fire department and relies on local municipalities to aid in fire protection. The Oneida Nation and the Town of Oneida enjoy a relationship of mutual trust and respect and both the Nation and Town of Oneida exercise jurisdiction and provide governmental services within their respective territories, and both recognize the importance of collaborative efforts to mitigate costs associated with providing governmental services. The Town of Oneida provides fire protection services to the Oneida Nation and its members; therefore, the Oneida Nation is presenting the Town of Oneida for a check in the amount of $88,699.42 paid for by SelfGovernance funds designated for Community Fire Protection services from FY 2011-2018. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 12 of 476  Present Certificate of Appreciation for Public Service  02 / 27 / 19                   Handout will be provided                Public Packet 13 of 476 Oneida Business Committee Agenda Request Special Recognition for Years of Service 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: 1st Quarter 2019 Group 3 - Presentation of Years of Service Certificates and Award to twenty-three (23) employees by their immediate supervisor along with the Business Committee. 3. Supporting Materials Report Resolution Contract Other: 1. List of employees to be recognized 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Geraldine Danforth, Area Manager/Human Resource Department Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 14 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: HRD coordinates efforts, on a quarterly basis, with all supervisors and the Business Committee to recognize employees who have reached the 25+ years milestone. With the assistance from each supervisor, HRD will create the certificate to be presented to the Years of Service recipient. The number of recipients for 1st quarter 2019 is 71 as compared to an approximate average of 20 recipients in past quarters, therefore, we broke the 1st quarter recipients into 3 groups. The first group was recognized on December 12, followed by the 2nd group on January 23rd. This is the last group for 1st quarter 2019. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 15 of 476 YEARS OF SERVICE RECIPIENTS 1ST QUARTER 2019 OCTOBER - DECEMBER NAME ASKENETTE,ORIN SUPERVISOR REED,WILLIAM J DOH Nov 1, 1993 YOS 25 BERGER,DUANE REED,WILLIAM J Nov 1, 1993 25 MERTENS,TIMOTHY P REED,WILLIAM J Nov 1, 1993 25 DUFFY,WILLIAM J REED,WILLIAM J Nov 15, 1993 25 XIONG,YIA REED,WILLIAM J Nov 15, 1993 25 LEGARE,SHARON SANTIAGO,CHERICE A Nov 15, 1993 25 MCDONALD,LISA M SANTIAGO,CHERICE A Nov 22, 1993 25 MAUER,SANDRA J SANTIAGO,CHERICE A Dec 1, 1993 25 HAMM,MARY A SCHUYLER,LEE A Nov 21, 1993 25 CALDWELL,DIANA L SCHUYLER,SHIRLEY J Nov 11, 1993 25 BOSACKI,LAURA G SHAMPO,RHONDA R Nov 15, 1993 25 DENNY,LORNA A SMITH,WESLEY J Nov 8, 1993 25 KLESCEWSKI,DEANNA M SOMERS,OWEN R Nov 15, 1993 25 SCHIRCK SMITH,BETH A STENSLOFF,PATRICK W Dec 22, 1993 25 LARA,DAWN M STEVENS,SHELLY L Oct 14, 1993 25 LAROCK,JOAN STEVENS,SHELLY L Nov 29, 1993 25 BEBEAU,HAROLD SUMMERS,JR,ORVILLE E Oct 21, 1993 25 LARSCHEID,LAWRENCE R SUMMERS,JR,ORVILLE E Dec 21, 1993 25 MCLEOD,CHANTEL TORREZ,THERESA M Nov 29, 1993 25 TORRES,WILLIAM P TRUTTMANN,BARBARA J Nov 30, 1993 25 KING,RENA M VAUGHN,AMMY J Dec 29, 1993 25 SCHOENEBECK,KEVIN WATERSTREET,RYAN D Nov 9, 1993 25 SKENANDORE,DANIEL W WITEK,PAUL J Dec 20, 1993 25 FEBRUARY 13TH Public Packet 16 of 476 Public Packet 17 of 476 Oneida Business Committee Agenda Request Oneida Nation Veterans Affairs Committee - George Greendeer and James Martin 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to George Greendeer and James Martin for the Oneida Nation Veterans Affairs Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 18 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Administer Oath of Office to George Greendeer and James Martin for the Oneida Nation Veterans Affairs Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 19 of 476 Oneida Business Committee Agenda Request Oneida Pow-wow Committee - Worden Shane Webster, Alva Fiddler, Sonny Nacotee, and Floyd Silas 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Worden Shane Webster, Alva Fiddler, Sonny Nacotee, and Floyd Silas Jr. for the Oneida Pow Wow Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 20 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Administer Oath of Office to Worden Shane Webster, Alva Fiddler, Sonny Nacotee, and Floyd Silas Jr. for the Oneida Pow Wow Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 21 of 476 Oneida Business Committee Agenda Request Southeastern Wisconsin Oneida Tribal Services Advisory Board - Arthur Elm III, Michael Coleman, and 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Arthur Elm III, Michael Coleman, and Tracie Sparks for the Southeastern Wisconsin Oneida Tribal Services Advisory Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 22 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Administer Oath of Office to Arthur Elm III, Michael Coleman, and Tracie Sparks for the Southeastern Wisconsin Oneida Tribal Services Advisory Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 23 of 476 Oneida Business Committee Agenda Request Approve the January 18, 2019, special Business Committee meeting minutes 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve the January 18, 2019, special Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/18/19 special BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 24 of 476 DRAFT Oneida Business Committee Special Meeting 8:30 AM Friday, January 18, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes SPECIAL MEETING Present: Chairman Tehassi Hill, Treasurer Trish King, Secretary Lisa Summers, Council members: David Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster; Not Present: Councilman Daniel Guzman King; Arrived at: Vice-Chairman Brandon Stevens at 9:12 a.m.; Others present: Jo Anne House, Ralinda Ninham-Lamberies, Lisa Liggins; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:30 a.m. For the record: Councilman Daniel Guzman King is on vacation. II. OPENING Opening provided by Chairman Tehassi Hill. III. ADOPT THE AGENDA (00:03:58) Motion by Lisa Summers to adopt the agenda with one (1) change [add item entitled Approve the annual expectations and 90-day performance evaluation for DR19 under Executive Session], seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King Oneida Business Committee Special Meeting Minutes Page 1 of 4 January 18, 2019 Public Packet 25 of 476 DRAFT IV. STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. Approve the adoption packet for Sanctions and Penalties law for consideration at the February 24, 2019, special GTC meeting (00:04:36) Sponsor: David P. Jordan, Councilman Motion by Lisa Summers to approve the adoption packet for Sanctions and Penalties law for consideration at the February 24, 2019, special GTC meeting, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King V. GENERAL TRIBAL COUNCIL A. PETITIONER GINA D. POWLESS - RESCINDING THE REMOVAL LAW 1. Accept the legal review (00:07:43) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to accept the legal review, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King 2. Accept the fiscal impact statement (00:08:33) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to accept the fiscal impact statement, seconded by Ernie Stevens III. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King Oneida Business Committee Special Meeting Minutes Page 2 of 4 January 18, 2019 Public Packet 26 of 476 DRAFT B. PETITIONER SCOTT KOSBAB - CREATING A TERM LIMITS LAW 1. Accept the legal review (00:09:40) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to accept the legal review, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King 2. Accept the fiscal impact statement (00:10:22) Sponsor: Larry Barton, Chief Financial Officer Motion by Lisa Summers to accept the fiscal impact statement, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King C. MEETING NOTICE AND MATERIALS 1. Approve notice and materials for February 24, 2019, tentatively scheduled special GTC meeting (00:10:49) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve notice and materials for February 24, 2019, tentatively scheduled special GTC meeting, seconded by Lisa Summers. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King VI. EXECUTIVE SESSION Motion by Lisa Summers to go into executive session at 8:41 a.m., seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, Daniel Guzman King Vice-Chairman Brandon Stevens arrived at 9:12 a.m. Motion by Lisa Summers to come out of executive session at 10:23 a.m., seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Roll call for the record: Present: Chairman Tehassi Hill; Vice-Chairman Brandon Stevens; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Councilman Daniel Guzman King; Oneida Business Committee Special Meeting Minutes Page 3 of 4 January 18, 2019 Public Packet 27 of 476 DRAFT A. NEW BUSINESS 1. Approve the annual expectations and 90-day performance evaluation for DR19 (00:12:20) Sponsor: Tehassi Hill, Chairman Motion by Lisa Summers to approve the annual expectations for DR19, as amended, seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Motion by Lisa Summers to defer the 90-day performance evaluation for DR19 to the February 19, 2019, BC Work Session, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King VII. ADJOURN Motion by Lisa Summers to adjourn at 10:25 a.m., seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Daniel Guzman King Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Special Meeting Minutes Page 4 of 4 January 18, 2019 Public Packet 28 of 476 Oneida Business Committee Agenda Request Approve the January 23, 2019, regular Business Committee meeting minutes 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve the January 23, 2019, regular Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 1/23/19 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 29 of 476 DRAFT Oneida Business Committee Executive Session 10:00 AM Tuesday, January 22, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, January 23, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King, David Jordan, Ernie Stevens III, Jennifer Webster; Not Present: n/a Arrived at: Vice-Chairman Brandon Stevens at 10:23 a.m., at 10:09 a.m.; Others present: Jo Anne House, Larry Barton, Melinda J. Danforth, Laura Laitinen-Warren, Debra Danforth, Troy Parr, Joanie Buckley, Jacque Boyle, Josh Doxtator, Teo Sodeman, Jon-Paul Genet; REGULAR MEETING Present: Chairman Tehassi Hill, Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: n/a Arrived at: Vice-Chairman Brandon Stevens at 8:35 a.m.; Others present: Jo Anne House, Larry Barton, Brooke Doxtator, Michele Doxtator, Taylor Oudenhoven, Yako Webster, Stacy Buckley, Schuyler Ryerse, Tanya Arce, Brandy Sewell, Yvette Peguero, Artley Skenandore, Ken Fisher, Pete Marto, Jennifer Sommers, Geraldine Danforth, Yasiman Metoxen, James Petitjean, William Doxtater, Eric Boulanger, Ronald King Jr., Kim Laluzerne, Irving Rabideau, Robert Schuyler, Todd Graves, Craig Heinz, Dakota House, Patrick Young, Tina Moore, Sarah Rohr, Nancy Lison, Deborah Gustafson, Diana King, Holly Schmidt, Sharon Mousseau, Linda Jenkins, Laurie Heider, Richard Van Boxtel, Leyne Orosco, Leander Danforth, Dan King, Raymond Elm, Kerry Metoxen, Dale Webster, John Breuninger, Chris J. Cornelius, Jeff Witte, Carol Silva, Ralph Powless Jr., Justin Mehojah, Edward Metoxen, Rosa Laster, Jessica Wallenfang, Debbie Melchert, Cathy Bachhuber, April Skenandore, Jeff Bowman, Nathan King, Candice Skenandore, Jen Falck, Clorissa Santiago, Paul Witek, Dennis Johnson, Nancy Barton, Debra Danforth, Joanie Buckley, Forrest Pelky, Laura Manthe, Eugene Schubert, Sylvia Cornelius, Kristine Hill; Brian Doxtator, Bob Schuyler, Beverly Schuyler, Dawn Walschinski, Lloyd Powless, Sharon Powless; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:31 a.m. Oneida Business Committee Regular Meeting Minutes Page 1 of 20 January 23, 2019 Public Packet 30 of 476 DRAFT II. OPENING Opening provided by Chairman Tehassi Hill. Vice-Chairman Brandon Stevens arrived at 8:35 a.m. A. Presentation of grants to Exxon/Mobil Education Alliance program recipients Sponsor: Michele Doxtator, Area Manager/Retail Profits Taylor Oudenhoven presented a $500 grant to Yvette Peguero for the Oneida Nation Elementary School; Yako Webster presented $500 grant to Artley Skenandore for the Oneida Nation High School; Stacy Buckley presented $500 grant to Ken Fisher for the Freedom Middle School; Schuyler Ryerse presented $500 grant to Pete Marto for Pioneer Elementary School; Tanya Arce presented $500 grant to Hillcrest Elementary School; Brandy Sewell presented $500 grant to Jennifer Sommers for Lannoye Elementary School; B. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources Special Recognition by James Petitjean of William Doxtater (25 years of service); Special Recoginition by Eric Boulanger of Ronald King Jr. (25 years of service); Special Recognition by Kim Laluzerne of Irving Rabideau (25 years of service); Special Recognition by Kim Laluzerne of Robert Schuyler (25 years of service); Special Recognition by Todd Graves of Craig Heinz (25 years of service); Special Recognition by Dakota House of Patrick Young (25 years of service); Special Recognition by Tina Moore of Sarah Rohr (25 years of service); Special Recognition by Tina Moore of Nancy Lison (25 years of service); Special Recognition by Tina Moore of Deborah Gustafson (25 years of service); Special Recognition by Diana King of Holly Schmidt (25 years of service); Special Recognition by Sharon Mousseau of Linda Jenkins (25 years of service); Special Recognition by Kim Laluzerne of Laurie Heider (25 years of service); Special Recognition of the following individuals who could not be present: Robert Benjamin (25 years of service); Ted Gillis (25 years of service); Margaret Brusky (25 years of service); Judith Vanlanen (25 years of service); Pamela Rueben (25 years of service); Leanne Doxtater (25 years of service); Rhonda Shampo (25 years of service); Jamie Spencer Sr. (25 years of service); Douglas Vandenheuvel (25 years of service); Anthony Joslin (25 years of service); Ruth Long (25 years of service); Mary Smith (25 years of service); Michael Demuth (25 years of service); Connie Hill (25 years of service); Holly Genskow Lapalm (25 years of service); C. Special recognition of retirement - Rich Van Boxtel, Chief of Police Sponsor: Ernie Stevens III, Councilman Special Recognition by Oneida Veterans. Eagle feather presented to Rich Van Boxtel by Kerry Metoxen, Dan King, Leander Danforth, Raymond Elm. D. Presentation of distribution to the Oneida Nation by Bay Bancorporation, Inc. Sponsor: Jeff Bowman, President/Bay Bancorporation Inc Bay Bancorporation Inc. representatives Jeff Bowman, President/Bay Bankm and Nathan King, VicePresident/Bay Bank, present a check for distribution of profits in the amount of $100,000 to the Oneida Nation. Oneida Business Committee Regular Meeting Minutes Page 2 of 20 January 23, 2019 Public Packet 31 of 476 DRAFT III. ADOPT THE AGENDA (00:33:22) Motion by David P. Jordan to adopt the agenda with three (3) changes [1) add item X.J. Approve the Santiation Facilties Project # BE-18-K34 amendment # 1 - US Indian Health Service-Bemidji Area - file # 2018-0642; 2) add item XI.A.7. Accept the Office 365 and SharePoint roadmap presentation as information, noting this item will be scheduled for 1:15 p.m.; and 3) add item XIII.C.4. Complaint # 2019-CC-01 - Determine next steps], seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Opposed: Lisa Summers IV. OATH OF OFFICE (00:34:41) Oath of Office administerd by Secretary Lisa Summers. A. V. Chief of Police, Oneida Police Department - Eric Boulanger Sponsor: Sandra Reveles, Chair/Oneida Police Commission MINUTES A. Approve the January 9, 2019, regular Business Committee meeting minutes (00:35:48) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the January 9, 2019, regular Business Committee meeting minutes, seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster VI. RESOLUTIONS A. Adopt resolution entitled Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services (00:36:16) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to adopt resolution 01-23-19-A Authorizing the Transfer of Self-Governance Funds to the Town of Oneida for Fire Protection Services, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Lisa Summers to direct the Chairman’s Office and Self-Governance to coordinate a check presentation to the Town of Oneida regarding the adopted resolution, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 3 of 20 January 23, 2019 Public Packet 32 of 476 DRAFT B. Adopt resolution entitled Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives (00:38:22) Sponsor: Jennifer Webster, Councilwoman Motion by Jennifer Webster to adopt resolution 01-23-19-B Support of Enacting Legislation to Ensure Medicaid Fulfills the Federal Trust Responsibility of American Indians/Alaska Natives, seconded by Lisa Summers. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster C. Adopt resolution entitled Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund (00:39:32); (01:53:10) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to table this item to be addressed later in the agenda when the resolutions [a revision to the proposed resolution for item VI.C. and a revision to BC resolution # 12-18-18-B] can be considered, seconded by Lisa Summers. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster For the record: Treasurer Trish King stated although I appreciate the discussion now and reconsideration and all of that although we did have this discussion prior and the reasons for that was because of the accounting for the interest earned, there needs to be a stronger relationship between Finance and Economic Development because that's where the confusion was happening. Because we weren’t able to balance the Economic, Troy’s department, with the funds that were coming from the Accounting Department. So it needs to be understood that the request came from Economic Development to actually only put the principle in and allow the tribe to earn the dividend, I mean the interest on that dividend more like administrative responsibility. Now, understanding that, we originally intended this fund to grow and originally when we presented it, that’s what our intent was. The request came back later, we supported that now I just want to go on record to note that we’re going to realign that decision and refocus it and make it more clear that this is absolutely the intent to make the fund grow. Also understanding that it’s going to be used and it’s not an endowment and making that absolutely clear. I just want everyone to understand that because I don’t want this coming back for a fourth time and we’re going to try and get it lined up again. So it’s really our administrative procedures, our setting up of accounts, our oversight of those accounts and making sure that we all understand the direction that we’re giving is clear and concise. Thank you. Item VII.A.1. is addressed next. Motion by Brandon Stevens to take this item from the table , seconded by Daniel Guzman King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Brandon Stevens to adopt resolution 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended, seconded by Lisa Summers. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Brandon Stevens to adopt resolution 01-23-19-D Allocation of Bay Bancorporation Dividends and Revenues to the Economic Development, Diversification and Community Development Fund, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 4 of 20 January 23, 2019 Public Packet 33 of 476 DRAFT Item XIII. is addressed next. VII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Approve the January 14, 2019, regular Finance Committee meeting minutes (00:48:40) Sponsor: Trish King, Treasurer Motion by Jennifer Webster to approve the January 14, 2019, regular Finance Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster B. LEGISLATIVE OPERATING COMMITTEE 1. Accept the January 2, 2019, regular Legislative Operating Committee meeting minutes (00:49:03) Sponsor: David P. Jordan, Councilman Motion by Lisa Summers to accept the January 2, 2019, regular Legislative Operating Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Accept the January 7, 2019, special Legislative Operating Committee meeting minutes (00:49:30) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the January 7, 2019, special Legislative Operating Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster 3. Accept the Children’s Code Implementation quarterly update (00:49:58) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Children’s Code Implementation quarterly update, seconded by Daniel Guzman King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen Councilman Kirby Metoxen left at 9:55 a.m. Oneida Business Committee Regular Meeting Minutes Page 5 of 20 January 23, 2019 Public Packet 34 of 476 DRAFT 4. Accept the Oneida Personnel Commission update (00:58:59) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Oneida Personnel Commission update, seconded by Lisa Summers. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Kirby Metoxen C. QUALITY OF LIFE COMMITTEE 1. Accept the December 13, 2018, regular Quality of Life Committee meeting minutes (01:02:05) Sponsor: Brandon Stevens, Vice-Chairman Councilman Kirby Metoxen returned at 10:06 a.m. Motion by Brandon Stevens to accept the December 13, 2018, regular Quality of Life Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen VIII. TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen - Region XI American Indian and Alaska Native National Training Conference - Albuquerque, NM - November 26-29, 2018 (01:02:30) Sponsor: Kirby Metoxen, Councilman Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the Region XI American Indian and Alaska Native National Training Conference in Albuquerque, NM - November 26-29, 2018, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen Oneida Business Committee Regular Meeting Minutes Page 6 of 20 January 23, 2019 Public Packet 35 of 476 DRAFT IX. TRAVEL REQUESTS A. Approve the travel request - Secretary Lisa Summers and Councilwoman Jennifer Webster - 2019 Self-Governance Consultation Conference - Traverse City, MI March 30-April 5, 2019 (01:03:20) Sponsor: Lisa Summers, Secretary and Jennifer Webster, Councilwoman Motion by David P. Jordan to approve the travel request for Secretary Lisa Summers and Councilwoman Jennifer Webster to attend the 2019 Self-Governance Consultation Conference in Traverse City, MI - March 30-April 5, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster For the record: The liaison resolution included in the packet is not the most current; it will be corrected for the record. B. Approve the travel request - Chairman Tehassi Hill, Coucilman Kirby Metoxen, and additional OBC member(s) - Midwest Alliance of Sovereign Tribes Impact Week Washington DC - March 5-8, 2019 (01:04:40) Sponsor: Tehassi Hill, Chairman Motion by Lisa Summers to approve the travel request for Chairman Tehassi Hill, Coucil members Kirby Metoxen and Jennifer Webster, and one (1) additional OBC member, as needed, to attend the Midwest Alliance of Sovereign Tribes Impact Week in Washington DC - March 5-8, 2019f, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen C. Approve the travel request - OBC Members - 2019 National Indian Gaming Association Trade Show - San Diego, CA - March 31-April 5, 2019 (01:07:00) Sponsor: Tehassi Hill, Chairman Motion by Trish King to deny the travel request for OBC Members to attend the 2019 National Indian Gaming Associate Trade Show in San Diego, CA - March 31-April 5, 2019, . Motion failed for lack of support. Motion by Lisa Summers to approve the travel request for Vice-Chairman Brandon Stevens and Councilman David P. Jordan to attend the 2019 National Indian Gaming Associate Trade Show in San Diego, CA - March 31-April 5, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Opposed: Trish King Abstained: Brandon Stevens, David P. Jordan Oneida Business Committee Regular Meeting Minutes Page 7 of 20 January 23, 2019 Public Packet 36 of 476 DRAFT D. Approve the travel request - Councilman Daniel Guzman King - National Congress of American Indians 2019 Executive Council Winter Session - Washington DC February 11-15, 2019 (01:10:48) Sponsor: Daniel Guzman King, Councilman Motion by Lisa Summers to approve the travel request for Vice-Chairman Brandon Stevens, Council members Daniel Guzman King and Kirby Metoxen, and one (1) additional OBC member to attend the National Congress of American Indians 2019 Executive Council Winter Session in Washington DC February 11-15, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen E. Approve the travel request - Councilman Daniel Guzman King - Annual Indigenous Farming and Anishinaabe Hemp Conference - Callaway, MN - February 28-March 3, 2019 (01:13:15) Sponsor: Daniel Guzman King, Councilman Motion by Lisa Summers to approve the travel request for Councilman Daniel Guzman King to attend the Annual Indigenous Farming and Anishinaabe Hemp Conference in Callaway, MN - February 28March 3, 2019, noting Councilman Daniel Guzman King will consider the federal government shutdown when exercising his discretion to attend, seconded by Ernie Stevens III. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers Opposed: Jennifer Webster Abstained: Daniel Guzman King F. Enter the e-poll results into the record for the failed travel request - Councilman Daniel Guzman King - 2019 State Inaugural Gala - Madison, WI - January 7-8, 2019 (01:17:12) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to enter the e-poll results into the record for the failed travel request for Councilman Daniel Guzman King to attend the 2019 State Inaugural Gala in Madison, WI - January 78, 2019, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 8 of 20 January 23, 2019 Public Packet 37 of 476 DRAFT X. NEW BUSINESS A. Accept the Homeless Shelter survey update as information (01:17:44) Sponsor: Jennifer Webster, Councilwoman Councilman Ernie Stevens III left at 10:28 a.m. Secretary Lisa Summers left at 10:29 a.m. Councilman Ernie Stevens III returned at 10:32 a.m. Motion by David P. Jordan to accept the Homeless Shelter survey update as information, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Lisa Summers B. Approve the activation of FY2019 CIP Funds - #07-002 SSB Remodeling - Phase V (01:23:45) Sponsor: Troy Parr, Division Director/Community & Economic Development Councilman David P. Jordan left at 10:38 a.m. Secretary Lisa Summers returned at 10:40 a.m. Councilman David P. Jordan returned at 10:41 a.m. Motion by Jennifer Webster to approve the activation of $1,984,000 from the approved FY2019 CIP Budget for CIP #07-002 SSB Remodeling - Phase V, with cash flow management coordinated with the CFO, until the end of the federal government shutdown, seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster C. Approve the activation of FY2019 CIP funds - #14-002 Cemetery Improvements (01:31:26) Sponsor: Troy Parr, Division Director/Community & Economic Development Chairman Tehassi Hill left at 10:51 a.m. Chairman Tehassi Hill returned at 10:54 a.m. Motion by Lisa Summers to approve the activation of $208,000 from the approved FY2019 CIP Budget for CIP #14-002 Cemetery Improvements, with cash flow management coordinated with the CFO, until the end of the federal government shutdown, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 9 of 20 January 23, 2019 Public Packet 38 of 476 DRAFT D. Approve the activation of FY2019 CIP funds - #14-012 Oneida Farms Barn & Manure Storage (01:37:01) Sponsor: Troy Parr, Division Director/Community & Economic Development Councilwoman Jennifer Webster left at 10:56 a.m. Motion by Brandon Stevens to approve the activation of $630,000 from the approved FY2019 CIP Budget for CIP #14-012 Oneida Nation Barn & Manure Storage, with cash flow management coordinated with the CFO, until the end of the federal government shutdown, seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers Not Present: Jennifer Webster E. Approve the activation of FY2019 CIP funds - #15-003 NHC Remodeling - Phase VIII (01:39:20) Sponsor: Troy Parr, Division Director/Community & Economic Development Councilwoman Jennifer Webster returned at 11:00 a.m. Motion by Kirby Metoxen to approve the activation of $1,511,000 from the approved FY 2019 CIP Budget for CIP #15-003 NHC Remodeling - Phase VIII, with cash flow management coordinated with the CFO, until the end of the federal government shutdown, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster F. Approve the activation of FY2019 CIP funds - #16-008 OFF Facility Improvements (01:40:50) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Jennifer Webster to approve the activation of $718,000 from the approved FY2019 CIP Budget for CIP #16-008 O.F.F. Facility Improvements, with cash flow management coordinated with the CFO, until the end of the federal government shutdown, seconded by Daniel Guzman King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster G. Approve the activation of FY2019 CIP funds - #23-005 Residential Home Sites (01:42:31) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Kirby Metoxen to approve the activation of $490,000 from the approved FY2019 CIP Budget for CIP #23-005 Residential Home Sites, with cash flow management coordinated with the CFO, until the end of the federal government shutdown, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 10 of 20 January 23, 2019 Public Packet 39 of 476 DRAFT H. Review Poker rules of play and determine appropriate next steps (01:44:43) Sponsor: Matthew W. Denny, Chair/Oneida Gaming Commission Motion by Brandon Stevens to accept the notice of the Poker rules of play approved by the Oneida Gaming Commission on December 27, 2018, and direct notice to the Gaming Commission there are no requested revisions under section 501.6-14(d), seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster I. Approve the Oneida Nation and Northeast Wisconsin Technical College charter file # 2018-1549 (01:47:51) Sponsor: Tehassi Hill, Chairman Motion by Lisa Summers to approve the Oneida Nation and Northeast Wisconsin Technical College charter - file # 2018-1549, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster J. Approve the Santiation Facilties Project # BE-18-K34 amendment # 1 - US Indian Health Service-Bemidji Area - file # 2018-0642 (01:48:40) Sponsor: Jacque Boyle, Division Director/Public Works Motion by Daniel Guzman King to approve the Santiation Facilties Project # BE-18-K34 amendment # 1 - US Indian Health Service-Bemidji Area - file # 2018-0642, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Item XII.A. is addressed next. XI. REPORTS (01:59:15) Vice-Chairman Brandon Stevens call meeting to order at 1:26 p.m. Roll call for the record: Present: Vice-Chairman Brandon Stevens; Councilman Daniel Guzman King; Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Chairman Tehassi Hill; Councilman David P. Jordan; Item XI.A.7. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 11 of 20 January 23, 2019 Public Packet 40 of 476 DRAFT A. OPERATIONAL 1. Accept the Health Care Service Group FY-2019 1st quarter report (02:12:27) Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive Health-Operations & Medical Councilman Ernie Stevens III left at 1:46 p.m. Councilman David P. Jordan left at 1:47 p.m. Councilman David P. Jordan returned at 1:50 p.m. Councilman Ernie Stevens III returned at 1:54 p.m. Motion by David P. Jordan to accept the Health Care Service Group FY-2019 1st quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Accept the Protection and Preservation of Natural Resources Service Group FY2019 1st quarter report (02:25:08) Sponsor: Trish King, Treasurer Chairman Tehassi Hill left at 2:05 p.m. Chairman Tehassi Hill returned at 2:07 p.m. Motion by Jennifer Webster to accept the Protection and Preservation of Natural Resources Service Group FY-2019 1st quarter report, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 12 of 20 January 23, 2019 Public Packet 41 of 476 DRAFT 3. Accept the Protection and Preservation of Oneida Culture and Language Service Group FY-2019 1st quarter report (02:31:39) Sponsor: Trish King, Treasurer Chairman Tehassi Hill recessed the meeting at 2:19 p.m. for fifteen (15) minutes. Chairman Tehassi Hill called meeting to order at 2:35 p.m.1 Roll call for the record: Present: Chairman Tehassi Hill; Vice-Chairman Brandon Stevens; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Motion by Daniel Guzman King to go into executive session at 3:02 p.m., seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Lisa Summers to come out of executive session at 6:31 p.m., seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Treasurer Trish King; Councilman Kirby Metoxen; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Vice-Chairman Brandon Stevens; Councilman David P. Jordan; Councilman Ernie Stevens III; Motion by Lisa Summers to accept the Protection and Preservation of Oneida Culture and Language Service Group FY-2019 1st quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 4. Accept the Education and Literacy Service Group FY-2019 1st quarter report (02:53:00) Sponsor: Trish King, Treasurer Motion by Lisa Summers to accept the Education and Literacy Service Group FY-2019 1st quarter report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 1 Call to order was not captured on audio or video recording. Oneida Business Committee Regular Meeting Minutes Page 13 of 20 January 23, 2019 Public Packet 42 of 476 DRAFT 5. Accept the Economic Enterprises Service Group FY-2019 1st quarter report (02:53:20) Sponsor: Trish King, Treasurer Motion by Kirby Metoxen to accept the Economic Enterprises Service Group FY-2019 1st quarter report, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 6. Accept the Building and Property Maintenance Service Group FY-2019 1st quarter report (02:53:37) Sponsor: Jacque Boyle, Division Director/Public Works Motion by Jennifer Webster to accept the Building and Property Maintenance Service Group FY-2019 1st quarter report, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Item XIII.A.1. is addressed next. 7. Accept the Office 365 and SharePoint roadmap presentation as information (01:59:50) Sponsor: Joanie Buckley, Division Director/Internal Services Chairman Tehassi Hill arrived at 1:30 p.m. Councilman David P. Jordan arrived at 1:43 p.m. Motion by Jennifer Webster to accept the Office 365 and SharePoint roadmap presentation as information, seconded by Brandon Stevens. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Item XI.A.1. is addressed next. XII. GENERAL TRIBAL COUNCIL A. Approve two (2) actions regarding the Community Input Budget packet (01:52:00) Sponsor: Trish King, Treasurer Motion by Lisa Summers to send the community input budget packet to BC Budget Work Session, February 5, 2019, and to direct the Treasurer to provide all Forecast Variation requests, if any, with recommendations from CFO, at the February 5, 2019, BC Budget Work Session, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Tabled item under item VI.C. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 14 of 20 January 23, 2019 Public Packet 43 of 476 DRAFT XIII. EXECUTIVE SESSION (01:58:00) Motion by Jennifer Webster to go into executive session at 11:29 a.m., seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion2 by David P. Jordan to come out of executive session at 12:20 p.m. and to recess until 1:15 p.m., seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Item XI. is addressed next. A. REPORTS 1. Accept the Comprehensive Health Division FY-2019 1st quarter executive report (02:54:01) Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive Health-Operations & Medical Motion by Lisa Summers to accept the Comprehensive Health Division FY-2019 1st quarter executive report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Lisa Summers to send appropriate communication to all Direct Reports to activate their Budget Contingency plans; and that the communication include background on the federal government shutdown, ripple affects on grants, tribal contribution, and tribal enterprises, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Lisa Summers to direct the Intergovernmental Affairs Director to coordinate a meeting with Direct Reports on the federal government shutdown, and to direct the Direct Reports to provide an update on how they have started implementing their Budget Contingency plans, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 2 Motion to come out of executive session and to recess was not captured on audio or video recording Oneida Business Committee Regular Meeting Minutes Page 15 of 20 January 23, 2019 Public Packet 44 of 476 DRAFT 2. Accept the Community & Economic Development Division FY-2019 1st quarter executive report (02:54:15) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Jennifer Webster to accept the Community & Economic Development Division FY-2019 1st quarter executive report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 3. Accept the Division of Public Works FY-2019 1st quarter executive report (02:54:30) Sponsor: Jacque Boyle, Division Director/Public Works Motion by Kirby Metoxen to accept the Division of Public Works FY-2019 1st quarter executive report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 4. Accept the Governmental Services Division FY-2019 1st quarter executive report (02:54:45) Sponsor: George Skenandore, Division Director/Governmental Services Motion by Jennifer Webster to accept the Governmental Services Division FY-2019 1st quarter executive report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Jennifer Webster to request to request the Secretary’s Office to look at the administrative services for Boards, Committees, and Commissions to see if these services can be extended to Oneida Nation Commission on Aging, Oneida Nation School Board, Environmental Resource Board, and Oneida Police Commission, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 5. Accept the Internal Services Division FY-2019 1st quarter executive report (02:55:15) Sponsor: Joanie Buckley, Division Director/Internal Services Motion by Kirby Metoxen to accept the Internal Services Division FY-2019 1st quarter executive report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Jennifer Webster to direct the Internal Services Director to bring back a recommendation for how to improve the tracking between Emergency Food Pantry, Food Distribution and the Supplemental Nutrition Assistance Program (SNAP), seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Oneida Business Committee Regular Meeting Minutes Page 16 of 20 January 23, 2019 Public Packet 45 of 476 DRAFT 6. Accept the Chief Counsel report (02:56:00) Sponsor: Jo Anne House, Chief Counsel Motion by Trish King to accept the Chief Counsel report for the January 22, 2019, executive session discussion, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Jennifer Webster to approve the participation in the identified amicus brief and authorization to utilize the litigation funds, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Jennifer Webster to approve the first amendment to the Yoder & Langford attorney contract file # 2017-0135 and to direct the development of an RFP for future contracts, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 7. Accept the Intergovernmental Affairs, Communications, and Self-Governance January 2019 report (02:57:37) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Trish King to accept the Intergovernmental Affairs, Communications, and Self-Governance January 2019 report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Jennifer Webster Opposed: Lisa Summers Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Kirby Metoxen to authorize the Chairman to sign letters to congressional representatives asking to end the federal government shut down, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Daniel Guzman King to authorize the Chairman to sign the letter nominating Councilwoman Jennifer Webster to the US Health & Human Services Administration for Children & Families Tribal Advisory Committee (ACF TAC), seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Oneida Business Committee Regular Meeting Minutes Page 17 of 20 January 23, 2019 Public Packet 46 of 476 DRAFT B. STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Accept the Thornberry Creek LPGA Classic January 2019 report (02:57:18) Motion by Lisa Summers to accept the Thornberry Creek LPGA Classic January 2019 report, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Lisa Summers to approve the report on the contract negotiations as revised on January 23, 2019, and to direct the Officers to identify a temporary Agent assignment, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Lisa Summers to direct the Oneida Golf Enterprise Corporation liaisons to coordinate a comprehensive LPGA report to General Tribal Council (GTC) for the 2019 semi-annual GTC meeting, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Lisa Summers to send the Business Compliance Officer job description on to the February BC Work Session for finalization, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Motion by Jennifer Webster to accept the LPGA conference call as information and to direct the Oneida Golf Enterprise Corporation liaisons to coordinate the identified follow up, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 2. LAND MORTGAGE FUNDS a. Accept the memorandum from the Chief Financial Officer (02:58:28) Motion by Kirby Metoxen to accept the closeout memorandum dated January 9, 2019, from the Chief Financial Officer, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Oneida Business Committee Regular Meeting Minutes Page 18 of 20 January 23, 2019 Public Packet 47 of 476 DRAFT C. NEW BUSINESS 1. File # ED19-005 - Complete an initial review (02:58:51) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Lisa Summers to deny a Tier 1 review for file # ED19-005, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 2. File # ED19-006 - Complete an initial review (02:59:18) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Jennifer Webster to deny a Tier 1 review for file # ED19-006, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 3. Consider a request from the Environmental Resource Board pursuant to §105.74 (02:59:30) Sponsor: Jameson Wilson, Chair/Environmental Resource Board Motion by Lisa Summers to send this item to the Chairman’s Office to provide a recommendation to be brought back at the February 13, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III 4. Complaint # 2019-CC-01 - Determine next steps (02:59:45) Sponsor: Tehassi Hill, Chairman Motion by Kirby Metoxen to defer complaint # 2019-CC-01 to the liaisons to work with the budget owner on this issue and bring back a recommendation when ready, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Oneida Business Committee Regular Meeting Minutes Page 19 of 20 January 23, 2019 Public Packet 48 of 476 DRAFT XIV. ADJOURN (03:00:00) Motion by Kirby Metoxen to adjourn at 6:39 p.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Brandon Stevens, David P. Jordan, Ernie Stevens III Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 20 of 20 January 23, 2019 Public Packet 49 of 476 Oneida Business Committee Agenda Request Approve the February 8, 2019, special Business Committee meeting minutes 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve the February 8, 2019, special Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 2/8/19 special BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 50 of 476 DRAFT Oneida Business Committee Special Meeting 8:30 AM Friday, February 08, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes SPECIAL MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Jennifer Webster; Not Present: Councilman Ernie Stevens III; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Lee Cornelius; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:37 a.m. For the record: Councilman Ernie Stevens III is on vacation. II. OPENING Opening provided by Chairman Tehassi Hill. III. ADOPT THE AGENDA (00:04:14) Motion by David P. Jordan to adopt the agenda as presented, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Oneida Business Committee Special Meeting Minutes Page 1 of 4 February 08, 2019 Public Packet 51 of 476 DRAFT IV. GENERAL TRIBAL COUNCIL A. Approve two (2) actions regarding the FY 2020 Budget (00:04:50) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the revised Fiscal Year 2020 Budget Calendar as information, seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by Jennifer Webster to revise the tentative special General Tribal Council meeting to address the FY 2020 Budget from September 5, 2019, to September 16, 2019, seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III V. EXECUTIVE SESSION (00:13:11) Motion by Lisa Summers to go into executive session at 8:51 a.m., seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by David P. Jordan to come out of executive session at 9:55 a.m., seconded by Lisa Summers. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Councilman Ernie Stevens III; Oneida Business Committee Special Meeting Minutes Page 2 of 4 February 08, 2019 Public Packet 52 of 476 DRAFT A. NEW BUSINESS 1. Determine next steps regarding various items related to Oneida Golf Enterprise Corporation (00:13:50) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to adopt resolution 02-08-19-A Revised and Amended Corporate Charter of the Oneida Golf Enterprise, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by Lisa Summers to approve the Agent Duties and Responsibilities, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by Lisa Summers to appoint Chad M. Fuss, Assistant Chief Financial Officer/Gaming, as the Agent to the Oneida Golf Enterprise for a term effective today and ending May 8, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by Lisa Summers to accept the terms of the Management Contract between Oneida Golf Enterprise and Kemper Sports Management, seconded by Jennifer Webster. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by Lisa Summers to direct the Oneida Golf Enterprise Agent to provide a report on the Deposit, Operating, and Payroll Accounts financal minimums and LPGA contract cost within 30-days or sooner after entering into the management agreement, seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Motion by Lisa Summers to direct the Oneida Golf Enterprise Agent to meet with the Oneida Nation's Chief Financial Officer and report on the long-term recommendations regarding the financial needs, loans at the second Executive Session meeting in October 2019, seconded by Trish King. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Oneida Business Committee Special Meeting Minutes Page 3 of 4 February 08, 2019 Public Packet 53 of 476 DRAFT VI. ADJOURN (00:16:00) Motion by Lisa Summers to adjourn at 9:57 a.m., seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Lisa Summers, Jennifer Webster Not Present: Ernie Stevens III Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Special Meeting Minutes Page 4 of 4 February 08, 2019 Public Packet 54 of 476 Oneida Business Committee Agenda Request Approve the February 12, 2019, regular Business Committee meeting minutes 1. Meeting Date Requested: 02 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve the February 12, 2019, regular Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 2/12/19 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 55 of 476 Oneida Business Committee Agenda Request Adopt resolution entitled Silver Creek Trail 1. Meeting Date Requested: 2 / 2 7 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approved the resolution granting a construction easement on tribal land to construct the Silver Creek trail. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy D. Parr, AIA, Division Director/Community & Economic Development Divisio Primary Requestor/Submitter: James Petitjean, Community Development Area Manager Your Name, Title / Dept. or Tribal Member Additional Requestor: Submitted By: Grace Koehler, Executive Assistant, C&EDD Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 56 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The proposed project is to provide a new pathway beside Silver Creek with modifications to the existing creek. The trail will start on the South side of Florist Drive near the Green Valley housing development and continue along Silver Creek heading South until reaching County U. The new path will connect to a larger network of paths currently being utilized within the community. The trail work shall consist of trail construction, prefabricated pedestrian bridge, culverts, signage and pavement marking. The estimated 8,700 lineal feet creek restoration shall consist of earthwork, environmental controls, dewatering, and stream bed stone. The project will be released out to bid in March 2019 with an anticipated construction start in July 2019. Project shall be substantially complete by end of October 2019. The Silver Creek trail will feature gentle curves, slopes, gravel type paving, and a pedestrian bridge stream crossing over Silver Creek (historically known as Bread Creek). This trail will promote walking and bicycling recreational activities in a new riparian corridor highlighted by newly implemented tree plantings and environmental restoration projects. It will be an appealing transportation alternative that supports a healthy and active lifestyle with future aims to connect to other Oneida Natural Areas and the Oneida Lake. Enhancing recreational opportunities is a proven way to reduce chronic diseases and increase community development and quality of life. The Silver Creek trail will be a positive addition to Oneida as a whole and especially to the local Oneida neighborhoods built on the premise that each neighborhood has a unique design with access to nature, connected to the community, and built to enhance the quality of life of residents who live there. *Request is to approve the attached resolution. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 57 of 476 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Oneida, WI 54155 BC Resolution # __________ Silver Creek Trail WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business desires to provide adequate transportation facilities to meet the needs of the residents of Oneida Nation; and WHEREAS, the Oneida Business Committee has worked to develop the 2019-2022 Oneida Nation Tribal Transportation Improvement Plan, which we are using to request the Bureau of Indian Affairs to incorporate into their Control Schedule Transportation Improvement Plan as a required step to help us receive our “Tribal Shares” funding; and WHEREAS, the Bureau of Indian Affairs requires granting of construction easement in order to authorize construction of trails within the Oneida Nation reservation. NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee grants a construction easement on tribal lands to construct the Silver Creek Trail for the duration of the project in 2019. Public Packet 58 of 476 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Silver Creek Trail Summary The resolution grants a construction easement on tribal lands to construct the Silver Creek trail for the duration of the project in 2019. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: January 18, 2019 Analysis by the Legislative Reference Office This resolution states that the General Tribal Council desires to provide adequate transportation facilities to meet the needs of the residents of the Oneida Nation. The resolution further states that the Oneida Business Committee has worked to develop the 2019-2022 Oneida Nation Tribal Transportation Improvement Plan, which is being used to request the Bureau of Indian Affairs to incorporate their Control Schedule Transportation Improvement Plan as a required step to receive “Tribal Shares” funding. The Bureau of Indian Affairs requires granting of a construction easement in order to authorize construction of trails within the Oneida Nation Reservation. This resolution grants a construction easement on tribal lands to construct the Silver Creek trail for the duration of the project in 2019. This statement of effect does not include a review of the 2019-2022 Oneida Nation Tribal Transportation Improvement Plan. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 59 of 476 Oneida Business Committee Agenda Request Adopt resolution entitled Creation of the Oneida Nation School System Endowment in Accordance with 1. Meeting Date Requested: 2 / 2 7 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution titled, "Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law" 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Trish King, Treasurer Primary Requestor/Submitter: Brian A Doxtator - Executive Assistant to Tribal Treasurer Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 60 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Background: Settlement monies titled, Ramah Navajo Chapter Settlement, were received by the Oneida Nation in the amount of $722,398, and by the Oneida Nation School System in the amount of $1,237,327.77. The Oneida Nation School Board (O.N.S.B.) had expressed interest, and agreed, in a Joint Resolution with the Oneida Business Committee to create an endowment fund; to set aside funds for growth and long-term use for the Oneida Nation School System. The endowment shall begin from the remaining funds ($1,622,398) from the settlement award of $1,959,725.77, with a requested annual funding allocation of $100,000. Allocation of funding shall support K-12 in the Oneida Nation School System who shall adopt priorities on a three (3) year basis which may include using a 0-75% of investment income. Priorities include: 1. Programming 2. Educational Support Services 3. Infrastructure On September 22, 2016, the OBC requested to meet with the Oneida Nation School Board to begin dialogue "the pre-planning for utilization of the Final Settlement Agreement funds" (OBC minutes; 2016, September 22); and On July 10, 2017, the Oneida Nation School board supported the creation of the endowment On November 19, 2018, in accordance with Chapter 131, Endowments, a public hearing was held. Requested Action (s): 1. Adopt resolution titled, "Creation of the Oneida Nation School System Endowment 2. Subsequent motion: To include all interest income accrued, up to the date the fund is transferred, along with the settlement funds, to the Oneida Nation Trust Enrollment Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 61 of 476 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # __________ Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation School Board (ONSB) was created by the Oneida General Tribal Council, pursuant to Resolution No. 1-20-77, to coordinate existing and future education programs of the Oneida Nation; and WHEREAS, the Oneida General Tribal Council, pursuant to Resolution on January 8, 1983, directed than an agreement be reached between the Oneida Business Committee and the Oneida Nation School Board providing for the autonomous administration of the Oneida Nation School System, and such Memorandum of Agreement between the parties was executed on March 21, 1988; and Endowments Law WHEREAS, the Oneida Business Committee adopted the Endowments law in February 2005 by resolution # BC-02-23-05-G, and amended on April 12, 2017, which sets forth how endowments are created and managed which “are intended as a perpetual source of funding for specific purposes, [and] endowment fund accounts could be used to provide funding for areas such as health, education and support for Tribal members for burial and housing” Whereas # 6 and 7; and WHEREAS, the Trust Enrollment Committee, which has been delegated by the General Tribal Council to manage the trust funds of the Tribe and has been given specific responsibilities under tribal laws such as the Per Capita law and the Endowments law, has identified that it is now time to begin formally creating the endowments under the Endowments law and as has been previously directed by General Tribal Council by actions such as resolution # GTC-06-30-90-A and addendum; and Settlement Funds for Bureau of Indian Education Contract Costs Litigation WHEREAS, the Oneida Nation has contracted with the Bureau of Indian Education and the Bureau of Indian Affairs under P.L. 93-638 contracting processes to operate a tribal K-12 education system; and WHEREAS, as a part of that contracting process to transfer programming responsibilities from the Bureau of Indian Education and Bureau of Indian Affairs, the contract support costs, or Public Packet 62 of 476 BC Resolution _____________ Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law Page 2 of 5 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 administrative costs of providing those programming services, was not fully funded under the contract and tribal nations and in 1990 a series of claims were filed which resulted in the case generally referred to as the “Ramah Navajo Chapter Class Action” that was finally settled on April 25, 2016; and WHEREAS, as a part of the settlement, the “Oneida Tribe of Wisconsin” or Oneida Nation was entitled to 0.08468% of the settlement funds and the “Tribal School System” or Oneida Nation School System was entitled to 0.14381% of the settlement funds; and WHEREAS, the final settlement amount received by the Oneida Nation was $722,398 and by the Oneida Nation School System was $1,237,327.77; and WHEREAS, the Oneida Nation School Board has identified that setting aside the funds in an endowment will protect the funds for specific educational purpose and allow the education system of the Oneida Nation to benefit from additional endowment investment funds in the future; and WHEREAS, the Oneida Business Committee agrees that long term strategic stewardship of the funds would allow all educational goals of the Nation to be met and ultimately funding of the school system through the endowment income; and WHEREAS, the Oneida Business Committee and the Oneida Nation School Board both desire to set aside these funds for growth and long-term use through an endowment; and WHEREAS, the Oneida Business Committee approved allocation of the Nation’s Ramah Settlement funds February 13, 2019, and the Oneida Nation School Board approved allocation of the school’s Ramah Settlement funds July 10, 2017, to create an endowment and have recommended that the purpose of the Education Endowment be directed to benefit education related purposes which include programming and education support services under the authority and administration of the Oneida Nation School Board; and WHEREAS, the Oneida Business Committee and the Oneida Nation School Board have agreed that the Education Endowment shall not be used to substitute current tribal contribution funding or P.L. 93-638 funding related to programming and education support services of the Oneida Nation School System until the Oneida Business Committee and Oneida Nation School Board determine that growth in the funding allows for substituting endowment funding for tribal contribution funding for programming and education support services of the Oneida Nation School System or the endowment reaches $10 million; and Creating Endowments WHEREAS, Chapter 131 – Endowment - Onʌ́yote’a:ka Luwatithwistayʌ́hahse Kayʌ́tla’sla (Oneida Money Saved for our People the Laws) directs that the Oneida Business Committee shall approve or disapprove an endowment recommendation made by the Finance Committee (131.4-1(a)): and WHEREAS, the Oneida Business Committee believes that the funds set aside for the creation of an education trust from the Oneida Nation and Oneida Nation School System allocation of the Ramah Navajo Chapter Settlement should be formally developed into an endowment for the purposes of long term support of education needs of the Oneida Nation and that, when possible, additional funds should be identified for allocation to that fund; and Public Packet 63 of 476 BC Resolution _____________ Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law Page 3 of 5 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 WHEREAS, the Finance Committee held a public hearing, in accordance with requirements of section 131.5-1, Endowment Law; and WHEREAS, the Finance Committee, at a meeting on February 4, 2019, after review of the public hearing comments, adopted a motion recommending the creation of the Education Endowment; Endowment Created NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does hereby establish, in accordance with section 131.4-1(a) of the Endowments law, the Education Endowment, and directs that the settlement funds received in the Ramah Navajo Chapter Settlement, made up of all remaining funds from the Oneida Nation School System settlement of $900,000 and all remaining funds from the Oneida Nation settlement estimated at $722,398, be placed in the Education Endowment upon adoption of this resolution. Purpose of Endowment BE IT FURTHER RESOLVED, the Oneida Business Committee does hereby set the purpose of the Oneida Nation School System Endowment for long-term planning and funding of the programming and education support services of the school system. BE IT FURTHER RESOLVED, the Oneida Business Committee does hereby further direct that the Education Endowment shall be used for the purposes of creating programs and activities which shall support Priority k-12 in the Oneida Nation School System in accordance with a resolution adopted by the Oneida School Board which shall set allocation of funding priorities on a three-year basis which may include programming, educational support services, and infrastructure. The Trust Enrollment Committee, in accordance with sections 131.6 and section 131.8-1 of the Endowments law shall develop the appropriate Standard Operating Procedures and necessary endowment documentation to fully implement the investment goals to fund the priorities set forth in this resolution. Disbursements of Endowment Income BE IT FURTHER RESOLVED, the annual disbursement from the Education Endowment shall be set at 50% of the annual income from investment. Provided that, by unanimous vote of a quorum of the Oneida Nation School Board may decide that the annual disbursement percentage may be increased up to 75% or be decreased down to 0%. Provided further, that at no time may the annual disbursement exceed 75%; any such changes in the annual disbursement percentages shall be made only through an adopted resolution which shall be effective after the close of the then current fiscal year identifying the reason for changing the percentage and how long such change will be in effect. An adopted resolution by the Oneida Nation School Board changing the annual disbursement rate shall be forwarded to the Treasurer, Chief Financial Officer, and Trust Enrollment Committee. BE IT FURTHER RESOLVED, the Oneida Business Committee directs that annual disbursements and allocations from the Education Endowment shall be made as follows. The Chief Financial Officer may approve more specific Standard Operating Procedures to implement the general rules outlined in this Resolve. 1. On or before December 31st of each year the Trust Enrollment Department shall forward to the Treasurer, Chief Financial Officer, and Oneida Nation School Board an estimated annual disbursement from the endowment. 2. Then the following process for annual disbursement shall be followed. a. The Oneida School Board shall submit an adopted three-year planning resolution to the Treasurer and Chief Financial Officer per timelines provided in Chapter 121 – Budget Management and Control – Twahwistatyeʔníthaʔ (We have a certain amount of money). Public Packet 64 of 476 BC Resolution _____________ Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law Page 4 of 5 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 b. The Oneida School Board shall submit a funding allocation notice which shall identify how the funds will be utilized by January 31st of each year; the notice shall include the programming and the allocation of the endowment funds such that no current tribal contribution or P.L. 93-638 funding is required to be replaced with endowment distribution funding. c. Failure to submit a three-year planning resolution by the deadline or a funding allocation notice by the deadline shall result in the funds being returned to the endowment as principal. 3. The Trust Enrollment Department shall provide an update on the estimated annual disbursement on or before July 1st of each year to the Treasurer and Chief Financial Officer, who shall notify the Oneida Nation School Board of the updated estimated annual disbursement amount on or before July 31 of each year. 4. The Trust Enrollment Department shall make the authorized annual disbursement to the Nation’s banking account established for the Oneida Nation School System as identified by the Chief Financial Officer during the month of October. 5. Funds disbursed from an endowment shall not displace the tribal contribution from the Nation’s general fund for the programming and education support services of the Oneida Nation School System until after year 20 of the Endowment Interest. After year 20, the Endowment Interest shall offset such tribal contribution dollar-for-dollar after the first $200,000.00 of the annual disbursement until no such tribal contribution is necessary. Provided that, until year 20 of the Endowment Interest reductions to programs based on budgeting processes shall not be prohibited. BE IT FURTHER RESOLVED, that in any year in which there are insufficient specific requests based on the three-year planning resolution or the Oneida Nation School System fails to fully utilize the funds for the purpose for which the funds were disbursed in the fiscal year the funds were disbursed, excess funds shall be returned to the endowment as principal or interest. Endowment Reporting BE IT FURTHER RESOLVED, that the Trust Enrollment Committee shall report to the General Tribal Council, in the Annual meeting materials, the status of the endowment with the following minimum information. 1. Principal. Current principal and history of the growth of the principal in reasonable increments from the establishment of the endowment. 2. Investment Income. Current investment income and history of investment income in reasonable increments from the establishment of the endowment. 3. Disbursements. Current disbursement and history of annual disbursements in reasonable increments from the establishment of the endowment. 4. Future/Trends. Projections of estimated future growth of the principal and investment income in reasonable increments for a minimum of 20 years. 5. Investment policy. The investment policy and types of investments made regarding the endowment. BE IT FURTHER RESOLVED, that the Trust Enrollment Committee shall maintain a history tracking of the original allocations with the pro rata share of gain/loss allocated to each original principal allocation. Each original principal allocation shall be labeled Ramah Settlement-School and Ramah SettlementNation. Provided that any additional tribal contribution (s) made shall be reported as a separate principal allocation (s) and titled Tribal Contribution funds, all of which combined will make up the Education Endowment. Public Packet 65 of 476 BC Resolution _____________ Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law Page 5 of 5 196 197 198 199 200 201 202 203 204 205 206 207 208 BE IT FURTHER RESOLVED, that the Treasurer shall include in the Annual Report a list of endowments and how annual disbursements were allocated in the budget, including the current three-year planning resolution regarding the use of the funds. BE IT FURTHER RESOLVED, that the Oneida Nation School System shall include in the quarterly reports to the Oneida Business Committee and the Annual Report a list of Rules regarding the use of the funds, the amount of endowment funding allocated, and expenditures made during the reporting period for quarterly reports to the Oneida Business Committee and an aggregate reporting in the Annual Report. Funding Endowment BE IT FINALLY RESOLVED, that the Oneida Business Committee does hereby request the Treasurer to identify funds, when available, to be budgeted to the Education Endowment each fiscal year until the principal of the endowment reaches $10,000,000 minimum and as funds are available thereafter. Public Packet 66 of 476 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Creation of the Oneida Nation School System Endowment in Accordance with the Endowments Law Summary This resolution establishes an Education Endowment for the purpose of long-term planning and funding of the programming and education support services of the school system and directs that the settlement funds received in the Ramah Navajo Chapter Settlement be placed in the Education Endowment. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: February 21, 2019 Analysis by the Legislative Reference Office The purpose of this resolution is for the Oneida Business Committee to establish an Education Endowment in accordance with the Nation’s Endowments law (“the Law”) and direct that settlement funds received in the Ramah Navajo Chapter Settlement be placed in the Education Endowment upon adoption of this resolution. The Law provides a process for the establishment and maintenance of all endowment fund accounts established by the Oneida Nation. [1 O.C. 131.1-1]. The Law delegates authority to the Oneida Finance Committee for establishing all endowment accounts, with final approval from the Oneida Business Committee. [1 O.C. 131.5-1]. The Oneida Business Committee is delegated the authority to approve or disapprove the establishment of endowment fund accounts. [1 O.C. 131.41(a)]. Before the Oneida Finance Committee establishes any endowment account, the Oneida Finance Committee is required to publish a notice in the official media outlets of the Nation a minimum of ten (10) business days prior to a public meeting on the proposed endowment. [1 O.C. 131.5-1(a)]. This notice must include a statement of the terms, substance, or a description of the subjects and issues involved, as well as the time, place, whom, and manner in which views may be presented. [1 O.C. 131.5-1(a)(1)-(2)]. The resolution identifies that the Finance Committee held a public meeting in accordance with the requirements of section 131.5-1 of the Law. Through this resolution the Oneida Business Committee approves the establishment of the Education Endowment and sets forth the purpose of this endowment. Additionally, this resolution sets forth requirements for the creation of standard operating procedures and necessary endowment documentation for the implementation of investment goals, disbursements of endowment income, requirements for endowment reporting, and details regarding funding the endowment in accordance with the Law. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 67 of 476 Oneida Business Committee Agenda Request Adopt resolution entitled Supporting Dental Therapy as a Solution to the Oneida Nation’s Oral Health C 1. Meeting Date Requested: 2 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Approve BC Resolution titled Supporting Dental Therapy as a Solution to the Oneida Nation's Oral Health Challenges 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Candice E. Skenandore, Self Governance Coordinator/IGAC Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 68 of 476 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Attached you will find a resolution for the OBC to consider which supports Dental Therapy in the State of Wisconsin. This resolution explains the unmet need for dental care among American Indians due in part to the lack of dentists and dental disparities among native populations. The resolution identifies wait times at the Oneida Dental clinic to be 6-7 months for a hygienist and 4-5 months for a dentist. In addition, Oneida Dental has five times higher patient-to-dentist ratios than that of IHS' benchmark. With the passage of this resolution, the Nation will support State legislative efforts to allow for the use of Dental Therapy in Wisconsin. A statement of effect is not required for IHS resolutions or resolutions which support a cause pursuant to BC Resolution 06-01-05-C. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 69 of 476 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # _____________ Supporting Dental Therapy as a Solution to the Oneida Nation’s Oral Health Challenges WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, there is a present high unmet need for dental care, particularly within the American Indian/Alaska Native population, due in part to the lack of enough dentists available to serve Tribal reservations and the off-reservation American Indian/Alaskan Native populations; and WHEREAS, American Indians and Alaska Natives have a higher prevalence of dental decay and untreated tooth decay in all age groups compared to the general United States population, with many Native children experiencing dental caries before the age of two; and WHEREAS, poor oral health issues persist disproportionately for the American Indian/Alaskan Native population such as:  Over eighty percent (80%) of American Indian/Alaskan Native children aged 2-4 years have dental caries;  Eighty-three percent (83%) of American Indian/Alaskan Native children between 6-9 years of age had a history of decay in their primary or permanent teeth, compared to forty-five percent (45%) of children in the general U.S. population;  Almost half of 6-9 year-old American Indian/Alaskan Native children, forty-seven percent (47%), had untreated decay. This compares to seventeen percent (17%) of 69 year-old children in the general U.S. population;  Despite a trend toward a reduction in tooth loss in the U.S. population, older data indicate twenty-five percent (25%) of American Indian/Alaskan Native people aged 35 to 44 years have fewer than twenty (20) natural teeth;  Among all persons aged 55 years and older, nearly seventy-five (75%) have fewer than twenty (20) natural teeth;  Fifty-nine percent (59%) of American Indian/Alaskan Native adults have periodontal (gum) disease;  Seventy-eight percent (75%) American Indian/Alaskan Native adults 35 to 44 years and ninety-eight percent (98%) of elders 55 or older have at least one tooth removed because of decay, trauma, or gum disease; and WHEREAS, these disparities can be attributed to a lack of enough dental health professionals in the Indian health system in which Indian Health Service (IHS) dental providers have a patient load of 2,800 patients per provider, while general population providers have approximately Public Packet 70 of 476 BC Resolution # _______ Supporting Dental Therapy as a Solution to the Oneida Nation’s Oral Health Challenges Page 2 of 2 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 1,500 patients per provider and the IHS experiences a very high dental provider vacancy rate, with estimates that twenty-six percent (26%) of the dental positions within the IHS are vacant, which contributes to the lack of access to dental health services; and WHEREAS, at Oneida Dental, patient wait times for hygienist are typically around 6-7 months, while wait times for dentists are approximately 4-5 months; and WHEREAS, the IHS has a benchmark of 1200 users per dentist above an initial 800 user population and Oneida De [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ac6cfc34b21579b9f. Public record. Not legal advice.