# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ab9e6224dc43d5085 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 452 Oneida Business Committee Executive Session 8:30 AM Tuesday, July 9, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, July 10, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Special recognition of retirement - Cindy Vandenberg, Patient Account Representative Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations B. Special recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources III. ADOPT THE AGENDA IV. OATH OF OFFICE A. Audit Committee - James R. Skenandore Jr. Sponsor: Lisa Summers, Secretary B. Oneida Election Board Alternates Sponsor: Lisa Summers, Secretary C. Oneida Nation Veterans Affairs Committee - Kenneth House Sr. Sponsor: Lisa Summers, Secretary D. Southeastern Wisconsin Oneida Tribal Services Advisory Board - Kathleen "Kitty" Hill Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 7 July 10, 2019 Public Packet V. 2 of 452 MINUTES A. VI. RESOLUTIONS A. VII. VIII. Approve the June 12, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary Enter e-poll results into the record regarding the adopted the resolution entitled Rural Housing Preservation Program Grant Application Sponsor: Lisa Summers, Secretary APPOINTMENTS A. Determine next steps regarding one (1) vacancy with term ending September 30, 2021 - Oneida Environmental Resource Board Sponsor: Lisa Summers, Secretary B. Determine next steps regarding five (5) vacancies with terms ending February 29, 2020, February 28, 2021, and February 28, 2022 - Oneida Nation Arts Board Sponsor: Lisa Summers, Secretary C. Determine next steps regarding two (2) vacancies with terms ending July 31, 2020, and July 31, 2021 - Oneida Nation School Board Sponsor: Lisa Summers, Secretary D. Determine next steps regarding one (1) vacancy with term ending June 20, 2022 Oneida ESC Group, LLC - Board of Managers Sponsor: Lisa Summers, Secretary E. Appoint eight (8) alternates to the Oneida Election Board - 2019 Special Election Sponsor: Vicki Cornelius, Chair/Oneida Election Board STANDING COMMITTEES A. B. FINANCE COMMITTEE 1. Approve the July 1, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer 2. Enter the e-poll results into the record regarding the approved June 17, 2019, regular Finance Committee meeting minutes Sponsor: Lisa Summers, Secretary QUALITY OF LIFE COMMITTEE 1. Accept the May 9, 2019, regular Quality of Life Committee meeting minutes Sponsor: Brandon Stevens, Vice-Chairman Oneida Business Committee Regular Meeting Agenda Page 2 of 7 July 10, 2019 Public Packet IX. 3 of 452 TRAVEL REPORTS A. Approve the travel report - Chairman Tehassi Hill and Secretary Lisa Summers National Congress of American Indians 75th Annual Convention & Marketplace Denver, CO - October 22-26, 2018 Sponsor: Tehassi Hill, Chairman B. Approve the travel report - Chairman Tehassi Hill - Opioid Litigation Briefing Atlanta, GA - February 14, 2019 Sponsor: Tehassi Hill, Chairman C. Approve the travel report - Chairman Tehassi Hill, Secretary Lisa Summers, and Councilwoman Jennfier Webster - Midwest Alliance of Sovereign Tribes Impact Week - Washington DC - March 5-8, 2019 Sponsor: Tehassi Hill, Chairman D. Approve the travel report - Chairman Tehassi Hill - Moot court and oral arguments Texas ICWA appeal - New Orleans, LA - March 12-13, 2019 Sponsor: Tehassi Hill, Chairman E. Approve the travel report - Vice-Chairman Brandong Stevens and Councilman David P. Jordan - 2019 National Indian Gaming Association Trade Show - San Diego, CA March 31-April 5, 2019 Sponsor: Brandon Stevens, Vice-Chairman F. Approve the travel report - Chairman Tehassi Hill - National Republican Campaign Committee event - Washington DC - April 1-3, 2019 Sponsor: Tehassi Hill, Chairman G. Approve the travel report - Councilwoman Jennifer Webster - Various State/Tribal Consultations - Bayfield, WI - May 6-8, 2019 Sponsor: Jennifer Webster, Councilwoman H. Approve the travel report - Councilwoman Jennifer Webster - Administration of Children & Families Tribal Advisory Committee meeting - Washington DC - May 2831, 2019 Sponsor: Jennifer Webster, Councilwoman Oneida Business Committee Regular Meeting Agenda Page 3 of 7 July 10, 2019 Public Packet X. XI. 4 of 452 TRAVEL REQUESTS A. Approve the travel request - Councilman Ernie Stevens III - Tribal Nations PR conference - Madison, WI - July 14-16, 2019 Sponsor: Ernie Stevens III, Councilman B. Approve the travel request in accordance with § 219.16-1 – Eleven (11) inidividuals – PDPM & ECS Convention – Wisconsin Dells, WI – July 16-18, 2019 Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations C. Approve the travel request - Councilman Daniel Guzman King - 2019 HHS and MAST Tribal Consultation - Milwaukee, WI - August 7-8, 2019 Sponsor: Daniel Guzman King, Councilman D. Approve the travel request - Councilman Daniel Guzman King - 2019 Tribal Lands & Environmental Forum - Palm Springs, CA - August 19-22, 2019 Sponsor: Daniel Guzman King, Councilman E. Enter e-poll results into the record regarding the approved travel request Councilman David P. Jordan - WisDOT Inter-Tribal Task Force meeting - Bad River, WI - July 10-11, 2019 Sponsor: Lisa Summers, Secretary F. Enter e-poll results into the record regarding the approved travel request in accordance with §219.6-1 - Five (5) individuals - 2019 Special Election - Milwaukee, WI - July 19-21, 2019 Sponsor: Lisa Summers, Secretary NEW BUSINESS A. Re-post one (1) vacancy for the Oneida Community Library Board Sponsor: Lisa Summers, Secretary B. Approve the 2019 Indian Housing Plan amendments and the 2020 Indian Housing Plan Sponsor: Dana McLester, Division Director/Comprehensive Housing Oneida Business Committee Regular Meeting Agenda Page 4 of 7 July 10, 2019 Public Packet XII. 5 of 452 REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Community Library Board FY-2019 2nd quarter report Sponsor: Dylan Benton, Chair/OCLB EXCERPT FROM JUNE 12, 2019: Motion by Jennifer Webster to defer the Oneida Community Library Board FY-2019 2nd quarter report to the July 10, 2019, regular Business Committee meeting and request the OBC liaison communicate with the Board, seconded by Daniel Guzman King. Motion carried. EXCERPT FROM MAY 23, 2019: Motion by Jennifer Webster to defer the Oneida Community Library Board FY-2019 2nd quarter report to the June 12, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried. XIII. GENERAL TRIBAL COUNCIL A. XIV. Accept the withdrawal of the petition submitted by Ed Delgado regarding Trust Land Distribution as information Sponsor: Lisa Summers, Secretary EXECUTIVE SESSION A. B. REPORTS 1. Accept the Chief Financial Officer June 2019 report Sponsor: Larry Barton, Chief Financial Officer 2. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Oneida Business Committee Accept the Thornberry Creek LPGA Classic June 2019 report Sponsor: Chad Fuss, Agenda/Oneida Golf Enterprise Regular Meeting Agenda Page 5 of 7 July 10, 2019 Public Packet 6 of 452 C. UNFINISHED BUSINESS 1. Review case # NG-019-14 and # NG-019-016 Sponsor: David P. Jordan, Councilman EXCERPT FROM JUNE 12, 2019: Motion by David P. Jordan to defer the review of case # NG-019-14 and # NG-019-016 to the July 10, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried. EXCERPT FROM MAY 22, 2019: Motion by David P. Jordan to send case # NG019-014 and NG-019-016 to Chief Counsel for review and response to be brought back to the June 12, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried. 2. Accept the report regarding areas under GM DR07 and BC DR04 Sponsor: Deborah Thundercloud, General Manager and Jo Anne House, Chief Counsel EXCERPT FROM MAY 8, 2019: Motion by Trish King to direct the General Manger and Chief Counsel to follow up on the identified concerns and bring back a report in 30 days, seconded by David P. Jordan. Motion carried. D. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - For The Record order form file # 2019-0234 (8:30 a.m.) Sponsor: Tehassi Hill, Chairman 2. Approve a limited waiver of sovereign immunity - On The Mark Solutions agreements - file # 2019-0639 (9:00 a.m.) Sponsor: Louise Cornelius, Gaming General Manager 3. Approve a limited waiver of sovereign immunity - Green Bay Packers Sponsorship agreement and Suite License agreement - file # 2019-0666 Sponsor: Louise Cornelius, Gaming General Manager 4. Approve a limited waiver of sovereign immunity - RJ Reynolds Tobacco Co 2017 Vapor and Innovations Products plan - file # 2019-0462 (10:00 a.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits 5. Approve a limited waiver of sovereign immunity - RJ Reynolds Tobacco Co 2017 Scan Data Reporting program addendum - file # 2019-0467 Sponsor: Michele Doxtator, Area Manager/Retail Profits 6. Accept the Retail Budget Formulation report Sponsor: Michele Doxtator, Area Manager/Retail Profits 7. Accept the Children's Code implementation report as information (1:30 p.m.) Sponsor: Deborah Thundercloud, General Manager 8. Determine next steps regarding Oneida Trust Enrollment Committee dispute resolution Sponsor: Kirby Metoxen, Councilman Oneida Business Committee Regular Meeting Agenda Page 6 of 7 July 10, 2019 Public Packet XV. 7 of 452 9. Review application(s) for one (1) vacancy - Oneida Environmental Resource Board Sponsor: Lisa Summers, Secretary 10. Review application(s) for five (5) vacancies - Oneida Nation Arts Board Sponsor: Lisa Summers, Secretary 11. Review application(s) for two (2) vacancies - Oneida Nation School Board Sponsor: Lisa Summers, Secretary 12. Review application(s) for one (1) vacancy - Oneida ESC Group, LLC - Board of Managers Sponsor: Lisa Summers, Secretary 13. Review recommendation - Oneida Election Board alternates - 2019 Special Election Sponsor: Vicki Cornelius, Chair/Oneida Election Board ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 7 of 7 July 10, 2019 Public Packet Special recognition of retirement - Cindy Vandenberg, Patient Account Representative 8 of 452 Public Packet 9 of 452 Public Packet Special recognition for Years of Service 10 of 452 Public Packet 11 of 452 Public Packet 12 of 452 Public Packet 13 of 452 Public Packet 14 of 452 Oneida Business Committee Agenda Request Audit Committee - James R. Skenandore Jr. 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to James R. Skenandore Jr. for the Audit Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 15 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On June 12, 2019 the Oneida Business Committee appointed James R. Skenandore Jr. to the Audit Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 16 of 452 Oneida Business Committee Agenda Request Oneida Election Board Alternates 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Alternates on the Oneida Election Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Aliskwet Ellis, BCC Recording Clerk Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 17 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: 5IF0OFJEB&MFDUJPO#PBSEQPTUFEGPSFJHIU  "MUFSOBUFTUPIFMQXJUIUIF4QFDJBM&MFDUJPOTTDIFEVMFEUPCF IFMEPO+VMZUI 8FOFFEUPGJMMUIFPOF  SFDVTFECPBSENFNCFSTQPTJUJPOTBOESFRVFTUUIFPUIFS TFWFO  UPIFMQGPSUIFFMFDUJPOEBZ XIJDIJODMVEFPOTUBOECZJODBTFPGBOFNFSHFODZ JGBO"MUFSOBUFPS CPBSENFNCFSDBOOPUXPSLUIFFMFDUJPOT "102.4-7 The Business Committee may appoint or reappoint a sufficient number of alternates to the Election Board, as recommended by the Election Board, to assist with election day and pre-election activities." Later on the 7/10 BC agenda, tIF&MFDUJPO#PBSEJTBTLJOHUIBUUIFFJHIU  5SJCBM.FNCFSTCFBQQPJOUFEBT &MFDUJPO"MUFSOBUFT This Agenda Request is for the Oath of Office to be administered to the alternates appointed. ***The agenda will need to be adjusted so that the appointment of the alternates is addressed before this item. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 18 of 452 Oneida Business Committee Agenda Request Oneida Nation Veterans Affairs Committee - Kenneth House Sr. 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Kenneth House Sr. for the Oneida Nation Veterans Affairs Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 19 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On June 12, 2019 the Oneida Business Committee appointed Kenneth House Sr. to the Oneida Nation Veterans Affairs Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 20 of 452 Oneida Business Committee Agenda Request Southeastern Wisconsin Oneida Tribal Services Advisory Board - Kathleen "Kitty" Hill 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Kathleen "Kitty" Hill for the Southeastern Wisconsin Oneida Tribal Services Advisory Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 21 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On June 12, 2019 the Oneida Business Committee appointed Kathleen "Kitty" Hill to the Southeastern Oneida Tribal Services Advisory Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 22 of 452 Approve the June 12, 2019, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 07/10/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Report ☐ Memo/Letter ☐ Legal Review ☐ Other: Describe ☐ Resolution ☒ Minutes ☐ Bylaws ☐ Contract ☐ Fiscal Impact Statement ☐ Statement of Effect 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: ☐ Unbudgeted Public Packet 23 of 452 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, June 11, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, June 12, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Councilmembers: Daniel Guzman King, David P. Jordan, Jennifer Webster; Not Present: Chairman Tehassi Hill, Treasurer Trish King, Councilman Kirby Metoxen; Arrived at: Councilman Ernie Stevens III at 9:11 a.m.; Others present: James Bittorf, Larry Barton, Debbie Thundercloud, Lisa Liggins, Laura Laitinen-Warren, Troy Parr, Nicole Rommel, Troy Parr, Jacque Boyle, Eric McLester, Jessica Wallenfang; REGULAR MEETING Present: Vice-Chairman Brandon Stevens, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Chairman Tehassi Hill, Secretary Lisa Summers, Treasurer Trish King; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Lisa Liggins, Judith L. Jourdan, Geraldine Danforth, Chris Johnson, Josh Cottrell, Eric Mc Lester, Chris J. Cornelius, Clorissa Santiago, Mike Troge, Michael Mousseau, Loretta V. Metoxen, Cheryl DuBois; I. CALL TO ORDER Meeting called to order by Vice-Chairman Brandon Stevens at 8:32 a.m. For the record: Chairman Tehassi Hill, Secretary Lisa Summers, and Treasurer Trish King are out on pre-planned vacation. II. OPENING (00:00:15) Opening provided by Councilman Daniel Guzman King. A. Kahletsyalúsla - Recognition of Edna "Edi" Cornelius-Grosskopf, Judi Jourdan, and Adrianna Pelky (00:01:00) Sponsor: Jennifer Webster, Councilwoman Recognition by Councilwoman Jennifer Webster of of Edna "Edi" Cornelius-Grosskopf for her publication of her book, Traveling Home Blessed by Spirit-filled Songs : A Journey to Indian Boarding School and Home, as well as the illustrator, Judi Jourdan, and local publisher, Adrianna Pelky of Phia Studios. Oneida Business Committee Regular Meeting Minutes Page 1 of 16 June 12, 2019 Public Packet 24 of 452 DRAFT III. ADOPT THE AGENDA (00:21:00) Motion by Jennifer Webster to adopt the agenda as presented, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers IV. OATH OF OFFICE Burdeena Endhunter not present. A. Oneida Nation Arts Board - Burdeena Endhunter (00:22:05) Sponsor: Lisa Summers, Secretary For the record: Vice-Chairman Brandon Stevens stated we will follow the Board, Committees, Commissions law by going to the original pool of applicants to appoint. V. MINUTES A. Approve the May 22, 2019, regular Business Committee meeting minutes (00:23:26) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the May 22, 2019, regular Business Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers B. Approve the May 23, 2019, quarterly reports Business Committee meeting minutes (00:23:50) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to approve the May 23, 2019, quarterly reports Business Committee meeting minutes, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers C. Approve the June 3, 2019, special Business Committee meeting minutes (00:24:16) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the June 3, 2019, special Business Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 2 of 16 June 12, 2019 Public Packet 25 of 452 DRAFT VI. RESOLUTIONS A. Adopt resolution entitled Authorizing the Purchase of Extrication Equipment for the Village of Hobart using Self-Governance Funds for the purpose of Fire Protection Services (00:24:33) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to adopt resolution 06-12-19-A Authorizing the Purchase of Extrication Equipment for the Village of Hobart using Self-Governance Funds for the purpose of Fire Protection Services, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers B. Adopt resolution entitled Authorizing the Transfer of General Self-Governance Funds to the Town of Oneida for the Purchase of a Back-up Generator System (00:26:25) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to adopt resolution 06-12-19-B Authorizing the Transfer of General SelfGovernance Funds to the Town of Oneida for the Purchase of a Back-up Generator System, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers C. Adopt resolution entitled Support for the Indian Buffalo Management Act (00:28:10) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to adopt resolution 06-12-19-C Support for the Indian Buffalo Management Act, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers D. Adopt resolution entitled Correcting resolution # BC-05-22-19-A - Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project (00:30:54) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Daniel Guzman King to adopt resolution 06-12-19-D Correcting resolution # BC-05-22-19-A - Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED18-007, Industrial Hemp Pilot Project, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 3 of 16 June 12, 2019 Public Packet 26 of 452 DRAFT E. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for a Lacrosse Box (00:35:52) Sponsor: Ernie Stevens III, Councilman Motion by David P. Jordan to adopt resolution 06-12-19-E Approval of Use of Economic Development, Diversification and Community Development Fund for a Lacrosse Box, Project ED19-011, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers For the record: An updated resolution was provided as a handout. F. Adopt resolution entitled Authorizing Use of Employee Time to Build the Inaugural Community Box Lacrosse Field at Cora House Park (00:45:34) Sponsor: Ernie Stevens III, Councilman Motion by David P. Jordan to adopt resolution 06-12-19-F Supporting the Community Build Concept regarding the Inaugural Community Box Lacrosse Field at Cora House Park, with the five (5) noted changes [1) update the title; 2) delete lines 37-42; 3) delete lines 47-49; 4) add a resolve regarding reporting on project; and 5) add a resolve regarding authorities and goals], seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers VII. APPOINTMENTS A. Determine next steps regarding one (1) vacancy with term ending February 28, 2020 - Southeastern Wisconsin Oneida Tribal Services Advisory Board (00:59:25) Sponsor: Lisa Summers, Secretary Motion by Daniel Guzman King to appoint Kitty Hill to the Southeastern Wisconsin Oneida Tribal Services Advisory Board for a term ending February 28, 2020, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 4 of 16 June 12, 2019 Public Packet 27 of 452 DRAFT B. Determine next steps regarding two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 - Oneida Personnel Commission (01:00:20) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to re-post two (2) vacancies on the Oneida Personnel Commission per the § 105.5-5.(b), seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers For the record: Previously, at the April 10, 2019, regular Business Committee meeting, these vacancies were re-noticed per § 105.7-1.(c)(2). The two individuals listed as applicants in today's meeting materials were included in error. C. Determine next steps regarding one (1) vacancy with term ending February 28, 2022 - Audit Committee (01:01:20) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to appoint James R. Skenandore Jr. to the Audit Committee for a term ending February 28, 2022, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers D. Determine next steps regarding one (1) vacancy with term ending December 31, 2022 - Oneida Nation Veterans Affairs Committee (01:02:00) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to appoint Kenneth House Sr. to the Oneida Nation Veterans Affairs Committee for a term ending December 31, 2022, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers VIII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Approve the June 3, 2019, regular Finance Committee meeting minutes (01:02:34) Sponsor: Trish King, Treasurer Motion by David P. Jordan to approve the June 3, 2019, regular Finance Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 5 of 16 June 12, 2019 Public Packet 28 of 452 DRAFT B. LEGISLATIVE OPERATING COMMITTEE 1. Accept the May 15, 2019, regular Legislative Operating Committee meeting minutes (01:03:00) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the May 15, 2019, regular Legislative Operating Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers IX. TRAVEL REQUESTS A. Approve the travel request - Councilman Daniel Guzman King - Region 5 Strategic Planning Summit - Bloomington, MN - July 8-11, 2019 (01:03:26) Sponsor: Daniel Guzman King, Councilman Motion by David P. Jordan to approve the travel request for Councilman Daniel Guzman King to attend the Region 5 Strategic Planning Summit in Bloomington, MN - July 8-11, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers B. Enter e-poll results into the record regarding the approved travel request for ViceChairman Brandon Stevens to attend the Haskell Indian Nations University Presidential Interviews in Lawrence, KS - May 28-30th, 2019 (01:04:25) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to enter the e-poll results into the record regarding the approved travel request for Vice-Chairman Brandon Stevens to attend the Haskell Indian Nations University Presidential Interviews in Lawrence, KS - May 28-30th, 2019, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Ernie Stevens III Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 6 of 16 June 12, 2019 Public Packet 29 of 452 DRAFT X. NEW BUSINESS A. Approve a limited waiver of sovereign immunity - Wisconsin Public Service request for service - file # 2019-0419 (01:04:55) Sponsor: Jacque Boyle, Division Director/Public Works Motion by Jennifer Webster to approve a limited waiver of sovereign immunity for the Wisconsin Public Service request for service - file # 2019-0419, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers B. Approve a limited waiver of sovereign immunity - Wisconsin Public Service requests for service and Distribution Facilities Installation agreement - file # 20190614 (01:06:47) Sponsor: Jacque Boyle, Division Director/Public Works Motion by David P. Jordan to approve a limited waiver of sovereign immunity for the Wisconsin Public Service requests for service and Distribution Facilities Installation agreement - file # 2019-0614, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers C. Approve a limited waiver of sovereign immunity - Shift4 Payments, LLC, Merchant Processing agreement-Merchant application - file # 2019-0592 (01:07:20) Sponsor: Louise Cornelius, Gaming General Manager Motion by Jennifer Webster to approve a limited waiver of sovereign immunity for the Shift4 Payments, LLC, Merchant Processing agreement-Merchant application - file # 2019-0592, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers D. CDC # 18-010 – Approve two (2) requested actions (01:08:39) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by Jennifer Webster to approve a procedural exception to forgo Phase II of the CIP process and approve the CIP Package for project CDC #18-010 Food Distribution Store Concept, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 7 of 16 June 12, 2019 Public Packet 30 of 452 DRAFT E. Approve the submission of a request by the Homeless Shelter Team to the Economic Development, Diversification and Community Development Fund for a facility renovation (01:14:05) Sponsor: David P. Jordan, Councilman Motion by Ernie Stevens III to deny the submission of a request by the Homeless Shelter Team to the Economic Development, Diversification and Community Development Fund for a facility renovation and send to the Community Development Planning Committee for the CIP process review, seconded by Daniel Guzman King. Motion failed: Ayes: Daniel Guzman King, Ernie Stevens III Opposed: David P. Jordan, Kirby Metoxen, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Kirby Metoxen to approve the submission of a request by the Homeless Shelter Team to the Economic Development, Diversification and Community Development Fund for a facility renovation, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Jennifer Webster Opposed: Daniel Guzman King, Ernie Stevens III Not Present: Tehassi Hill, Trish King, Lisa Summers F. Post eight (8) vacancies for alternates on the Oneida Election Board for the 2019 Special Election (01:32:10) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to post eight (8) vacancies for alternates on the Oneida Election Board for the 2019 Special Election, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers G. Post one (1) vacancy - Oneida Personnel Commission (01:32:36) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to post one (1) vacancy for the Oneida Personnel Commission, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers H. Re-post four (4) vacancies for the Oneida Youth Leadership Institute - Board of Directors (01:33:03) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to re-post four (4) vacancies for the Oneida Youth Leadership Institute Board of Directors, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 8 of 16 June 12, 2019 Public Packet 31 of 452 DRAFT I. Approve the Oneida Head Start /Early Head Start Selection Criteria for 2019-2020 (01:33:54) Sponsor: Jennifer Webster, Councilwoman Motion by Jennifer Webster to approve the Oneida Head Start/Early Head Start Selection Criteria for 2019-2020, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers XI. REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Community Library Board FY-2019 2nd quarter report (01:36:10); (01:56:45) Sponsor: Dylan Benton, Chair/OCLB Motion by Ernie Stevens III to accept the Oneida Community Library Board FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Item XII.B.1. is addressed next. Motion by Jennifer Webster to rescind the prior action, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Jennifer Webster to defer the Oneida Community Library Board FY-2019 2nd quarter report to the July 10, 2019, regular Business Committee meeting and request the OBC liaison communicate with the Board, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Item XIII.A.1. is addressed next. B. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Land Claims Commission FY-2019 2nd quarter report (01:37:47) Sponsor: Loretta V. Metoxen, Chair/OLCC Motion by Kirby Metoxen to accept the Oneida Land Claims Commission FY-2019 2nd quarter report, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 9 of 16 June 12, 2019 Public Packet 32 of 452 DRAFT 2. Accept the Oneida Land Commission FY-2019 2nd quarter report (01:54:04) Sponsor: Rae Skenandore, Chair/OLC Motion by Jennifer Webster to accept the Oneida Land Commission FY-2019 2nd quarter report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Item XI.A.1. is re-addressed next. XII. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report (01:59:20) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to accept the Chief Counsel report, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Jennifer Webster to approve the recommended settlement offer in the memorandum dated June 11, 2019, seconded by David P. Jordan. Motion carried: Ayes: Brandon Stevens, David P. Jordan, Jennifer Webster Opposed: Daniel Guzman King, Ernie Stevens III Abstained: Kirby Metoxen Not Present: Tehassi Hill, Trish King, Lisa Summers 2. Accept the Self-Governance report (02:00:34) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by David P. Jordan to accept the Self-Governance report, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Jennifer Webster to direct the Intergovernmental Affairs and Communications Director to formulate a media plan for the Self-Governance Funds presentation, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 10 of 16 June 12, 2019 Public Packet 33 of 452 DRAFT B. AUDIT COMMITTEE 1. Accept the May 16, 2019, regular Audit Committee meeting minutes (02:00:54) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the May 16, 2019, regular Audit Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 2. Accept the Final Judiciary – Appellate and Trial Court performance assurance audit and lift the confidentiality requirement (02:01:17) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Final Judiciary – Appellate and Trial Court performance assurance audit and lift the confidentiality requirement, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 3. Accept the Final Judiciary – Family Court performance assurance audit and lift the confidentiality requirement (02:01:40) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Final Judiciary – Family Court performance assurance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 4. Accept the Mississippi Stud rules of play compliance audit and lift the confidentiality requirement (02:02:08) Sponsor: David P. Jordan, Councilman Motion by Ernie Stevens III to accept the Mississippi Stud rules of play compliance audit and lift the confidentiality requirement, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 5. Accept the Three Card Poker rules of play compliance audit and lift the confidentiality requirement (02:02:32) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Three Card Poker rules of play compliance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 11 of 16 June 12, 2019 Public Packet 34 of 452 DRAFT 6. Accept the Ultimate Texas Hold'em rules of play compliance audit and lift the confidentiality requirement (02:02:52) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Ultimate Texas Hold'em rules of play compliance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers C. UNFINISHED BUSINESS 1. Adopt resolution entitled Finalizing the Dissolution of Oneida Seven Generations Corporation (02:03:46) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to move resolution the entitled Finalizing the Dissolution of Oneida Seven Generations Corporation to open session, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by David P. Jordan to adopt resolution 06-12-19-G Finalizing the Dissolution of Oneida Seven Generations Corporation with the two (2) noted changes [1) in line 55, change “shall” to “may”; and 2) at the end of line 56, add “in accordance with an approved transition plan”], seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Ernie Stevens III to approve the Commercial Property Development & Leasing Strategy concept and direct the team to create a transition plan and bring back [to the Business Committee] within 60 days, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by David P. Jordan to request Finance to work with the team to identify the liability amounts that need to be included in the FY-2020 budget, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 2. Review case # NG-019-14 and # NG-019-016 (02:06:07) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to defer the review of case # NG-019-14 and # NG-019-016 to the July 10, 2019, regular Business Committee meeting, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 12 of 16 June 12, 2019 Public Packet 35 of 452 DRAFT 3. File # 2019-GMDR03-01 - Determine next steps (02:06:38) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to accept complaint # 2019-GMDR03-01 as having merit, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Jennifer Webster to assign the OBC Officers and the General Manager to investigate the complaint, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 4. Complaint # 2019-CC-01 - Accept the closeout report and approve the recommended actions (02:07:27) Sponsor: Jennifer Webster, Councilwoman & Ernie Stevens III, Councilman Motion by Ernie Stevens III to accept the final report dated June 5, 2019, regarding complaint # 2019CC-01, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Jennifer Webster to approve the recommended actions listed in the final report, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Motion by Jennifer Webster to direct the General Manager to come back with a recommendation at the August 14, 2019, regular Business Committee meeting, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers D. NEW BUSINESS 1. File # ED19-010 - Complete an initial review (02:08:58) Sponsor: Troy Parr, Division Director/Community & Economic Development Motion by David P. Jordan to appoint a Tier I review for file # ED19-010, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Jennifer Webster Abstained: Ernie Stevens III Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 13 of 16 June 12, 2019 Public Packet 36 of 452 DRAFT 2. Approve two (2) actions regarding a judicial resignation (02:09:37) Sponsor: Tehassi Hill, Chairman Motion by Ernie Stevens III to declare a vacancy on the Judiciary due to a resignation and send notice to the Election Board to prepare a special election for the vacancy, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 3. Approve the attorney contract - Quarles & Brady LLP - file # 2019-0633 (02:10:00) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to approve the attorney contract for Quarles & Brady LLP - file # 20190633, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 4. Approve a limited waiver of sovereign immunity - Baker Tilly Virchow Krause LLP agreement - file # 2019-0591 (02:10:23) Sponsor: Larry Barton, Chief Financial Officer Motion by David P. Jordan to approve a limited waiver of sovereign immunity for the Baker Tilly Virchow Krause LLP agreement - file # 2019-0591, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 5. Discuss vacancy and nominations for the Department of Health and Human Services Secretary's Tribal Advisory Committee (STAC) (02:11:00) Sponsor: Tehassi Hill, Chairman Motion by Ernie Stevens III to accept the discussion regarding the vacancy and nominations for the Department of Health and Human Services Secretary's Tribal Advisory Committee (STAC) as information and support the nomination of Councilwoman Jennifer Webster as a National At-Large Primary Delegate, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III Abstained: Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 6. Accept the Annual Project Targets progress matrix as information (02:11:44) Sponsor: Brandon Stevens, Vice-Chairman Motion by Jennifer Webster to accept the Annual Project Targets progress matrix discussion as information, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 14 of 16 June 12, 2019 Public Packet 37 of 452 DRAFT 7. Review application(s) for one (1) vacancy with term ending February 28, 2020 Southeastern Wisconsin Oneida Tribal Services Advisory Board (02:12:18) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the discussion regarding the application(s) for one (1) vacancy on the Southeastern Wisconsin Oneida Tribal Services Advisory Board, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 8. Review application(s) for two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 - Oneida Personnel Commission (02:12:38) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the discussion regarding the application(s) for two (2) vacancies on the Oneida Personnel Commission, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 9. Review application(s) for one (1) vacancy with term ending February 28, 2022 Audit Committee (02:12:57) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to accept the discussion regarding the application(s) for one (1) vacancy on the Audit Committee, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers 10. Review application(s) for one (1) vacancy with term ending December 31, 2022 - Oneida Nation Veterans Affairs Committee (02:13:16) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the discussion regarding the application(s) for one (1) vacancy on the Oneida Nation Veterans Affairs Committee, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Oneida Business Committee Regular Meeting Minutes Page 15 of 16 June 12, 2019 Public Packet 38 of 452 DRAFT XIII. ADJOURN (02:13:16) Motion by Ernie Stevens III to adjourn at 10:46 a.m., seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Trish King, Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 16 of 16 June 12, 2019 Public Packet 39 of 452 Oneida Business Committee Agenda Request Enter e-poll results into the record regarding the adopted the resolution entitled Rural Housing... 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Enter e-poll results into the record regarding the adopted the resolution entitled Rural Housing Preservation Program Grant Application 3. Supporting Materials Report Resolution Contract Other: 1. E-mails with request and results 3. 2. BC Agenda Request and supporting materials 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Requestor: George Skenandore, Division Director/Governmental Services Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet From: Sent: To: Cc: Subject: Attachments: Importance: 40 of 452 TribalSecretary Wednesday, July 03, 2019 10:16 AM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill BC_Agenda_Requests; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. Laitinen-Warren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster E-POLL RESULTS: Adopt the resolution entitled Rural Housing Preservation Program Grant Application BCAR Adopt the resolution entitled Rural Housing Preservation Program Grant Application.pdf High E‐POLL RESULTS The e‐poll to adopt the resolution entitled Rural Housing Preservation Program Grant Application, has been approved. As of the deadline, below are the results: Support: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) P.O. Box 365 Oneida, WI 54155-0365 oneida-nsn.gov From: TribalSecretary Sent: Monday, July 01, 2019 3:23 PM To: Brandon L. Yellowbird‐Stevens ; Daniel P. Guzman ; David P. Jordan ; Ernest L. Stevens ; Jennifer A. Webster ; Kirby W. Metoxen ; Lisa M. Summers ; Patricia M. King 1 Public Packet 41 of 452 ; Tehassi Tasi Hill Cc: TribalSecretary ; Brian A. Doxtator ; Cathy L. Bachhuber ; Chris J. Cornelius ; Danelle A. Wilson ; Fawn J. Billie ; Jessica L. Wallenfang ; Laura E. Laitinen‐ Warren ; Leyne C. Orosco ; Rhiannon R. Metoxen ; Rosa J. Laster Subject: E‐POLL REQUEST: Adopt the resolution entitled Rural Housing Preservation Program Grant Application Importance: High E‐POLL REQUEST Summary: The Elder Services Department would like to apply for a grant from the USDA that can be used to provide home repair services to low income elders who they currently do not have the funds to assist. The program requires a Tribal resolution to show that we have governmental support for our application. The Grants.gov website shows the grant was posted on May 24 (synopsis attached). The attached Grant Opportunity Form shows when the opportunity was first communicated to the department; prior to June 3. The attached Grant Authorization Form shows when the Division Director authorized the beginning of the internal grant process on June 16. The Grants Department staff was notified on Thursday, June 27, that a resolution would be required for the grant application. Requested Action: Adopt the resolution entitled Rural Housing Preservation Program Grant Application. Deadline for response: Responses are due no later than 4:30 p.m., TUESDAY, July 2, 2019. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov 2 Public Packet 42 of 452 Oneida Business Committee Agenda Request 1. Meeting Date Requested: / / 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Adopt the resolution entitled Rural Housing Preservation Program Grant Application 3. Supporting Materials Report Resolution Contract Other: 1. Grant Authorization 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: George Skenandore, Division Director/GSD Primary Requestor/Submitter: Donald Miller, Grant Specialist, Grants Department Your Name, Title / Dept. or Tribal Member Additional Requestor: Tracy Smith, Assistant Manager, Elder Services Department Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 43 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The Elder Services Department would like to apply for a grant from the USDA that can be used to provide home repair services to low income elders who they currently do not have the funds to assist. The program requires a Tribal resolution to show that we have governmental support for our application. The Grants.gov website shows the grant was posted on May 24. The attached Grant Opportunity Form shows when the opportunity was first communicated to the department; prior to June 3. The attached Grant Authorization Form shows when the Division Director authorized the beginning of the internal grant process on June 16. The Grants Department staff was notified on Thursday, June 27, that a resolution would be required for the grant application. Requested Action: Adopt the resolution entitled Rural Housing Preservation Program Grant Application 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 44 of 452 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Oneida, WI 54155 BC Resolution # Leave this line blank Rural Housing Preservation Program Grant Application WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation is committed to assisting Elders to remain in their homes as long as they can; and WHEREAS, many Oneida elders have low or very low incomes and are unable to pay for home repairs; and WHEREAS, the Oneida Elder Services Department seeks to meet that need by providing major and minor home repairs; and WHEREAS, the capacity of the Oneida Elder Services Department is not enough to address all the need for repair assistance existing in our community; and WHEREAS, the United States Department of Agriculture (USDA) Utilities Program offers a no match grant that could be used to expand the capacity of the Oneida Elder Services home repair program. NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee supports the Oneida Elder Services Department’s application to the USDA’s Rural Housing Preservation Program for $50,000 to expand their repair service program for low income elders living on the Oneida reservation. Public Packet 012345246789469 4  5ÿ6ÿ9ÿ 2ÿÿ3 0ÿ9 ! 53"ÿ#!8$5%3&#$! 2ÿ&'( )*+,-.ÿ01-234 85ÿ$'ÿ!6( 789:;?@;=@);ABCD 85ÿ$'ÿ&( 1KKE,2-Iÿ94H4F1LK4,=1E.2,G 7'ÿJ( ÿ J5ÿ!6ÿÿ3M5( CNB 7823ÿ!6OP( CBQRSSÿ;;ÿ2-Iÿ1*ÿ-1k,.a2LÿG1H4*,K4,-. 0+-2H4ÿ:K4*23+,ÿ-*2i+Fÿ1*G+,2l+-21,.ÿb1-a4*ÿ-a+,ÿ?4e4*+FFIÿ*431G,2l4eÿ-*2i+F G1H4*,K4,-.j 0+-2H4ÿ:K4*23+,ÿ-*2i+FÿG1H4*,K4,-.ÿb?4e4*+FFIÿ*431G,2l4ej 8-+-4ÿG1H4*,K4,-. >1E,-IÿG1H4*,K4,-. 01,L*1d2-.ÿa+H2,Gÿ+ÿ]BCb3jbSjÿ.-+-E.ÿk2-aÿ-a4ÿg1KKE,2-Iÿ̀*G+,2l+-21,. 322#&#$!3"ÿ#!8$5%3&#$! 012345ÿ7892 243 Public Packet ÿ 46 of 452  ÿ!"ÿ#"$ÿ%&'ÿ(!#%)ÿ$$"$'ÿ ÿÿÿ' $ÿ**'$ "$+ÿÿ#"$ÿ&$ÿ,$ÿ(#,)ÿ*-ÿ ÿ#,ÿ*ÿÿ $ÿ*ÿ. 'ÿ*&+ÿ/"0+ÿ*"1'ÿ$'2ÿ*&ÿ$$*0 $3$2ÿ. 'ÿ4ÿ$'"+ÿ1"ÿ$ÿ1ÿ +ÿ2ÿ5 67+ÿ$+ 8"$4ÿ9$3$2ÿ$+ÿ ÿ1ÿ$ ÿ$ÿ0"$+ÿÿÿ&4 .6ÿ$+ÿ.6$'ÿ.$ÿ$ÿ*$ÿ$+ÿ 1$ÿ ÿÿ$ "ÿ-ÿ:$ÿ++ $2ÿ ÿ#,ÿ*ÿÿ$ÿ**4ÿ.$ÿ$+ '*&ÿ"$ÿ'*;ÿ$ÿ*$ÿ$+ÿ 1$ÿ ÿ"$ÿ0ÿ 4 ÿÿÿ85!ÿ*ÿ?@AA2 "1*ÿB2ÿ. 'ÿ/"ÿ ÿ=$'4ÿÿ$$"$'ÿ ÿ*$$ÿ$+ÿ'$ +ÿ0ÿ'*ÿ0ÿ***'$ÿ0ÿ#,ÿ0"$+ÿ0ÿ1ÿ**'$-ÿ  $$++ÿ00'ÿ0ÿ ÿB'ÿÿÿ*&+ÿ1ÿ$3$ÿ$'ÿ0ÿ  +- C3Dÿÿ0EE38FÿG3H983 B9%=ÿ0ÿ#"$ÿ&$ÿ,$ÿ I83ÿJ384ÿG3H983 :0ÿ4"ÿ&ÿ+00'"4ÿ''$ÿ ÿ0"ÿ$$"$'$ÿ'$'42ÿ*ÿ'$'K 7$$ÿL+.+6M'R@ 5ÿ++ $ÿ/"$ Public Packet 47 of 452 GRANT OPPORTUNITY FORM GRANT NAME/TITLE: Rural Housing Preservation Grant GRANT AGENCY: USDA - Utilities Programs CDFA: 10.433 WEBSITE LINK: www.Grants.Gov PROGRAM CONTACT PERSON: Tracy Smith PROGRAM DIRECTOR: Eli Metoxen GRANT AMOUNT: $50,000.00 (min –$0.00) MATCH: None DUE DATE: July 8, 2019 SYNOPSIS: Duration up to 24 months. Eligibility: Tribal Governments. Purpose: to assist very low- and low-income homeowners in repairing and rehabilitating their homes in rural areas. Notes: 1. 160 Anticipated Awards PLEASE RESPOND BY: June 3, 2019 - IF YOU WOULD LIKE TO APPLY FOR OR CONSIDER THIS GRANT: Don Miller: PH# (920) 496-7329 Email – dmiller1@oneidanation.org Public Packet 48 of 452 Public Packet 49 of 452 Public Packet 50 of 452 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy with term ending September 30, 2021 - Oneida... 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy with term ending September 30, 2021 - Oneida Environmental Resource Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 51 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: One (1) vacancy was posted for the Oneida Environmental Resource Board to complete the remainder of a term ending September 30, 2021. The application deadline was June 14, 2019 and one (1) application was received for the following applicant: Todd K. Hill Recommended action: Request to appoint applicant, reject the applicant, or to re-post the vacancy. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 52 of 452 Oneida Business Committee Agenda Request Determine next steps regarding five (5) vacancies with terms ending February 29, 2020, February 28,... 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding five (5) vacancies with terms ending February 29, 2020, February 28, 2021 and February 28, 2022 - Oneida Nation Arts Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 53 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Five (5) vacancies were posted for the Oneida Nation Board to complete the remainder of multiple terms ending February 29, 2020, February 28, 2021, and February 28, 2022. The application deadline was June 14, 2019 and two (2) applications were received for the following applicants: Dawn Walschinski Chris Powless Recommended action: Request to appoint applicant(s) or reject the applicant(s), and to re-post the remaining vacancies. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 54 of 452 Oneida Business Committee Agenda Request Determine next steps regarding two (2) vacancies with terms ending July 31, 2020, and July 31, 2021 -... 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding two (2) vacancies with terms ending July 31, 2020 and July 31, 2021 - Oneida Nation School Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 55 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Two (2) vacancies were posted for the Oneida Nation School Board to complete the remainder of terms ending July 31, 2020 and July 31, 2021. The application deadline was June 14, 2019 and two (2) applications were received for the following applicants: Sylvia Cornelius Shanna Torres Recommended action: Request to appoint applicant(s) or reject the applicant(s), and to re-post the remaining vacancies. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 56 of 452 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy with term ending June 20, 2022 - Oneida ESC Group,... 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy with term ending June 20, 2022 - Oneida ESC Group, LLC Board of Managers 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 57 of 452 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: One (1) vacancy was posted for the Oneida ESC Group, LLC - Board of Managers to complete a term ending June 30, 2022. The application deadline was May 31, 2019 and two (2) applications were received for the following applicants: Barak Myers Jacquelyn Zalim Recommended action: Request to appoint an applicant or reject the applicants. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 58 of 452 Appoint eight (8) alternates to the Oneida Election Board - 2019 Special Election      "QQPJOUNFOUT 7KH2QHLGD(OHFWLRQ%RDUGQHHGVHLJKW  $OWHUQDWHVWRKHOSZLWKWKH6SHFLDO(OHFWLRQVKHOGRQ-XO\7KH IROORZLQJLQGLYLGXDOVKDYHEHHQVHOHFWHG,YDQ(OP&DQGDFH+RXVH/LVD+XII-DPHV.HOO\3DWULFLD0RRUH9DQHVVD3HWHUV 5DPRQD6DOLQDVDQG.DOHQH:KLWH 7JDLJ$PSOFMJVT &MFDUJPO#PBSE$IBJSQFSTPO Public Packet 59 of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ublic Packet Approve the July 1, 2019, regular Finance Committee meeting minutes 60 of 452 Public Packet 61 of 452 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise J. Vigue, Executive Assistant July 2, 2019 E-Poll Results of: FC Meeting Minutes of July 1, 2019 An E-Poll vote of the Finance Committee was conducted to approve the 7/1/19 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 5 Y ES votes from Patrick Stensloff, Chad Fuss, Larry Barton , Jennifer Webster and Shirley Barber t o approve the July 1, 2019 Finance Committee Meetin g Minutes. These Finance Committee Minutes of July 1, 2019 will be placed on the next Business Committee agenda of July 10, 2019 for approval and placed on the next Finance Committee agenda of July 15, 2019 to ratify this E-Poll action. Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 62 of 452 FINANCE COMMITTEE FC REGULAR MEETING JULY 1, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES MEMBERS PRESENT: Patricia King, Treasurer/FC Chair Jennifer Webster, BC Council Member Chad Fuss, Gaming AGM; GGM Alt. Shirley Barber, FC Elder Member Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director OTHERS PRESENT: Carla Witkowski, Sharon Mousseau, Linda Jenkins, David Emerson, Michele Doxtator, Mary Wasurick, Brenda Mendolla Buckley, Dr. Ravi Vir, Joe Sikora, Nate Villarreal and Denise J. Vigue taking Minutes I. CALL TO ORDER: The Finance Committee Meeting of 7/1/19 was called to order by the FC Chair at 9:00 A.M. II. APPROVAL OF AGENDA: JULY 1, 2019 Motion by Larry Barton to approve the 7/1/19 FC Meeting Agenda. Seconded by Jennifer Webster. Motion carried unanimously. III. APPROVAL OF MINUTES: JUNE 17, 2019 (Approved via E-Poll on 6/17/19): Motion by Jennifer Webster to ratify the FC E-Poll action taken on Jun. 17, 2019 approving the Jun. 17, 2019 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. IV. 1. TABLED BUSINESS: Arrow Audio Inc. Michele Doxtator, Retail Enterprise Amount: $90,290.36 Motion by Chad Fuss to remove from the table for discussion. Seconded by Jennifer Webster. Motion carried unanimously. Additional options were considered, exhibit A provides results; Retail is taking the option of the sound system over the more expensive paging system for their stores; music & volume can be better controlled. Motion by Chad Fuss to approve the Arrow Audio, Inc contract for a sound system within the retails stores in the amount of $90,290.36. Seconded by Daniel Guzman King. Motion carried unanimously. 2. Professional Bull Riders LLC - ROI Louise Cornelius & Chad Fuss, Gaming Administration Motion by Larry Barton to remove this item from the table for discussion. Seconded by Patrick Stensloff. Motion carried unanimously. Page 1 of 5 Finance Committee Meeting Minutes of July 1, 2019 Public Packet 63 of 452 The ROI information was e-mailed to the FC for the discussion; Chad noted that the overall results were that Gaming, Retail and the Hotel did not gain the full benefit of this event as was previously discussed. Motion by Jennifer Webster to accept the ROI provided as FYI and to forward it to the BC. Seconded by Patrick Stensloff. Motion carried unanimously. V. 1. CAPITAL EXPENDITURES: IGT (8) Games Purchase David Emerson, Gaming Slots Dept. Amount: $150,192. Most items purchased in the fall, some funds saved for new items that come out in the spring, these games will go in the main casino; a few others on the floor now and they are popular with customers. Motion by Jennifer Webster to approve the Capital Expenditure for (8) eight IGT Games in the amount of $150,192.00. Seconded by Patrick Stensloff. Motion carried unanimously. VI. COMMUNITY FUND: REPORT: 1. Community Fund Report for July 2019 Denise J. Vigue, Finance Motion by Jennifer Webster to accept the Community Fund report for July 2019 as FYI. Seconded by Chad Fuss. Motion carried unanimously. REQUESTS: 1. Total Self Defense Registration & Class fees Requestor: Debra Richmond for granddaughter, Mamie Amount: $500. Motion by Jennifer Webster to defer this request to get specific registration and class information from the requestor. Seconded by Larry Barton. Motion carried unanimously. 2. YMCA Summer Camp Requestor: Sylvia Cornelius for daughter, Kylee Amount: $500. Motion by Larry Barton to approve from the Community Fund the YMCA Summer Camp fees for the three daughters (CF #2, 3 & 4) of the requestor in the amount of $500.00 each. Seconded by Jennifer Webster. Motion carried unanimously. 3. YMCA Summer Camp Requestor: Sylvia Cornelius for daughter, Elaine Amount: $500. - SEE Motion in CF Request #2. 4. YMCA Summer Camp Requestor: Sylvia Cornelius for daughter, Stephanie Amount: $500. - SEE Motion in CF Request #2. 5. 2019 Boys Summer Lacrosse Camp Requestor: Jennifer Berg Hargrove for son, Laken Page 2 of 5 Finance Committee Meeting Minutes of July 1, 2019 Amount: $397. Public Packet 64 of 452 Motion by Jennifer Webster to approve from the Community Fund the 2019 Boys Summer Lacrosse Camp registration fees only for the son of the requestor in the amount of $200.00; as the CF does not pay for lodging & meals. Seconded by Shirley Barber. Motion carried unanimously. 6. Down Under Sports Football Registration Requestor: Dylan Danforth Amount: $500. Motion by Chad Fuss to approve from the Community Fund the Down Under Sports Football registration in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 7. UWGB Pride Leadership Camp Requestor: Melinda J. Danforth for son, Everett Amount: $450. Motion by Jennifer Webster to approve from the Community Fund the for the UWGB Pride Leadership Camp registration fees only for the son of the requestor in the amount of $300.00; as the CF does not pay for lodging & meals. Seconded by Patrick Stensloff. Motion carried unanimously. 8. UW-Oshkosh Cross Country Camp Requestor: William Cornelius for son, Hudson Amount: $382.50 Motion by Jennifer Webster to approve from the Community Fund the UW-Oshkosh Cross Country Camp’s registration fees only for the son of the requestor in the amount of $200.00; as the CF does not pay for lodging & meals. Larry Barton. Motion carried unanimously. 9. 2019 Boys Summer Lacrosse Camp Requestor: William Cornelius for son, Josef Amount: $500. Motion by Jennifer Webster to approve from the Community Fund the 2019 Boys Summer Lacrosse Camp registration fees only for the son of the requestor in the amount of $250.00; as the CF does not pay for lodging & meals. Seconded by Patrick Stensloff. Motion carried unanimously. 10. Small Fry Football Registration Requestor: Shawn Danforth for son, Cayden Amount: $196. Motion by Larry Barton to approve from the Community Fund the Small Fry Football registration fees for the son of the requestor in the amount of $196.00. Seconded by Shirley Barber. Motion carried unanimously. 11. Women & Water Coming Together Symposium Requestor: Camille Billie Amount: $225. Motion by Larry Barton to approve from the Community Fund the Women & Water Coming Together Symposium registration fee in the amount of $225.00. Seconded by Shirley Barber. Motion carried unanimously. 12. McCormack Studios Master Watercolor Workshop Requestor: Christine Klimmek Amount: $500. Motion by Jennifer Webster to approve from the Community Fund the Master Watercolor Workshop fee in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. Page 3 of 5 Finance Committee Meeting Minutes of July 1, 2019 Public Packet 13. 65 of 452 Bellin Health Titletown Class fees Requestor: Sherry Flauger Amount: $500. Motion by Larry Barton to approve from the Community Fund the Bellin Health Titletown class fees for three months (July – Sept.) in the amount of $300.00 for this request and the following two requests ($300 each). Seconded by Jennifer Webster. Motion carried unanimously. 14. Bellin Health Titletown Class fees Requestor: Hailey Erieau Amount: $500. - SEE Motion in CF Request #13. 15. Bellin Health Titletown Class fees Requestor: Ian Flauger Amount: $500. - SEE Motion in CF Request #13. 16. Cavaiani Baseball Training fees Requestor: Keith Skenandore for son, Jordan Amount: $500. Motion by Jennifer Webster to approve from the Community Fund the Cavaiani Baseball Training fees the for the son of the requestor in the amount of $500.00. Seconded by Shirley Barber. Motion carried unanimously. VII. 1. NEW BUSINESS: Direct Care Therapy Services 2019-20 School Yr. Sharon Mousseau, ONES Amount: $140,000. This is for their students that need speech therapy; funding is for one full time and one part time position for the school year; it is covered by the BIE. Motion by Jennifer Webster to approve the Direct Care Therapy Services for the 2019-2019 school year in the amount of $140,000.00. Seconded by Chad Fuss. Motion carried unanimously. 2. Country Kids Inc. 2019-20 School Yr. Amount: $62,000. Sharon Mousseau, ONES This contract is for occupational and physical therapy services for ONES students for the school year; it is also BIE funded. Motion by Jennifer Webster to approve the Country Kids Inc services for the 2019-2020 school year in the amount of $62,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. 3. Lamers Bus Transportation 2019-20 School Yr. Sharon Mousseau, ONES Amount: $400,000. The BIE pays per mile, per bus; they never seem to have enough, this total includes $110,000.00 from tribal contribution; FC wondered where the gap was and try and identify it for future reference; the Administrator will be working with the new federal personnel and will bring this up. Motion by Patrick Stensloff to approve the Lamers Bus transportation fees for the 2019-2020 school year in the amount of $400,000.00. Seconded by Shirley Barber. Motion carried unanimously. Page 4 of 5 Finance Committee Meeting Minutes of July 1, 2019 Public Packet 4. 66 of 452 Hazelden Betty Ford Foundation Mari Kriescher, Comp. Health Amount: $51,750. Dr. Vir was present and discussed this request; it is for training Behavioral Health personnel and other health care providers at the OHC on opioid addiction; training is to start next week. Motion by Larry Barton to approve the Hazelden Betty Ford Foundation costs for staff training in the amount of $51,750.00 provided the debarment information is forwarded to the FC. Seconded by Daniel Guzman King. Motion carried unanimously. 5. Direct Care Therapy Services Carla Witkowski, BIA Early Intervention Amount: $80,000. This is for birth to kindergarten children in need of speech therapy; this is a yearly cost and is also 100% BIE funded. Motion by Daniel Guzman King to approve the Direct Care Therapy Services for the BIA Early Intervention Program in the amount of $80,000.00. Seconded by Jennifer Webster. Motion carried unanimously. VIII. EXECUTIVE SESSION: Motion by Chad Fuss to go into Executive Session. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 9:18 A.M. Motion by Jennifer Webster to come out of Executive Session. Seconded by Larry Barton. Motion carried unanimously. Time: 9:49 A.M. 1. Advertising Agreement Brenda Mendolla-Buckley, Gaming Marketing Motion by Larry Barton to accept this contract agreement in the amount as stated contingent on contract getting approved. Seconded by Jennifer Webster. Chad Fuss abstained. Motion carried. IX. FOLLOW UP: None X. FOR INFORMATION ONLY: None XI. ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 10:25 A.M. Minutes transcribed by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: July 2, 2019 FC Minutes Approval Date by Oneida Business Committee: Page 5 of 5 Finance Committee Meeting Minutes of July 1, 2019 Public Packet 67 of 452 Oneida Business Committee Agenda Request Enter the e-poll results into the record regarding the approved June 17, 2019, regular Finance Committee 1. Meeting Date Requested: 07 / 10 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Enter e-poll results into the record regarding the approved June 17, 2019, regular Finance Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. E-mails with request and results 3. 2. BC Agenda Request and supporting materials 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Requestor: Trish King, Treasurer Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet From: Sent: To: 68 of 452 Attachments: TribalSecretary Wednesday, June 19, 2019 9:57 AM TribalSecretary; Brandon L. Yellowbird-Stevens; Daniel P. Guzman; David P. Jordan; Ernest L. Stevens; Jennifer A. Webster; Kirby W. Metoxen; Lisa M. Summers; Patricia M. King; Tehassi Tasi Hill BC_Agenda_Requests; Denise J. Vigue; Brian A. Doxtator; Cathy L. Bachhuber; Chris J. Cornelius; Danelle A. Wilson; Fawn J. Billie; Jessica L. Wallenfang; Laura E. LaitinenWarren; Leyne C. Orosco; Rhiannon R. Metoxen; Rosa J. Laster E-POLL RESULTS: Approve the June 17, 2019, regular Finance Committee meeting minutes BCAR Approve the June 17, 2019, regular Finance Committee meeting minutes.pdf Importance: High Cc: Subject: E‐POLL RESULTS The e‐poll to approve the June 17, 2019, regular Finance Committee meeting minutes, has been approved. As of the deadline, below are the results: Support: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Jennifer Webster Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov From: TribalSecretary Sent: Monday, June 17, 2019 2:53 PM To: Brandon L. Yellowbird‐Stevens ; Daniel P. Guzman ; David P. Jordan ; Ernest L. Stevens ; Jennifer A. Webster ; Kirby W. Metoxen ; Lisa M. Summers ; Patricia M. King ; Tehassi Tasi Hill Cc: TribalSecretary ; Brian A. Doxtator ; Cathy L. Bachhuber ; Chris J. Cornelius ; Danelle A. Wilson ; Fawn J. Billie 1 Public Packet 69 of 452 ; Jessica L. Wallenfang ; Laura E. Laitinen‐ Warren ; Leyne C. Orosco ; Rhiannon R. Metoxen ; Rosa J. Laster Subject: E‐POLL REQUEST: Approve the June 17, 2019, regular Finance Committee meeting minutes Importance: High E‐POLL REQUEST Summary: There are several items submitted and reviewed by the Finance Committee at their regular meeting that are time sensitive. As the BC meeting is canceled on 6/26/19, the Treasurer is asking for an e‐poll to approve the 6/17/19 Finance Committee Minutes. Due to the e‐poll, the BC does not have the opportunity for discussion; therefore, the full 6/17/19 Finance Committee meeting packet has been provided as supporting material. Requested Action: Approve the June 17, 2019, regular Finance Committee meeting minutes. Deadline for response: Responses are due no later than 4:30 p.m., Tuesday, June 18, 2019. Voting: 1. Use the voting button above, if available; OR 2. Reply with “Support” or “Oppose”. Lisa Liggins Information Management Specialist Business Committee Support Office (BCSO) PO Box 365 Oneida, WI 54155-0365 Oneida-nsn.gov 2 Public Packet 70 of 452 Oneida Business Committee Agenda Request I 1. Meeting Date Requested: I 2. General Information: Session: � Open D Executive - See instructions for the applicable laws, then choose one: Agenda Header: !standing Committees D Accept as Information only � Action - please describe: BC E-Poll of the Finance Committee Mtg. Minutes of June 17, 2019 to approve those minutes. 3. Supporting Materials D Report D Resolution � Other: D Contract 1.I FC E-Poll approving 6/17/19 Mtg. Minutes 3. 6/17/19 reg. FC meeting sign-in 2.IFc Mtg Minutes of 6/17/19 4. 6/17/19 reg. FC meeting packet D Business Committee signature required 4. Budget Information D Budgeted - Tribal Contribution D Budgeted - Grant Funded D Unbudgeted 5. Submission Authorized Sponsor I Liaison: L.._ITri_ sh_K _ in-"_ g,_ T_rib _ a_ s_ u_ re_ r_ _ _ _______________ � _ _ al_ _Tre Primary Requestor: Denise Vigue, Executive Assistant to the CFO /Finance Administration Additional Requestor: Additional Requestor: Your Name, Title/ Dept. or Tribal Member Name, Title/ Dept. Name, Title/ Dept. Page 1 of2 Public Packet 71 of 452 Public Packet 72 of 452 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise J. Vigue, Executive Assistant June 17, 2019 E-Poll Results of: FC Meeting Minutes of June 17, 2019 An E-Poll vote of the Finance Committee was conducted to approve the 6/17/19 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 4 Y ES votes from Chad Fuss, Patrick Stensloff, Jennifer Webster and Larry Bart on to approve the June 17, 2019 Finance Committee Meeting Minutes. These Finance Committee Minutes of June 17, 2019 will be sent to the OBC for the E-Poll approval (as the BC will not be meeting on June 26, 2019) and also will be placed on the next Finance Committee agenda of July 1, 2019 to ratify this E-Poll action. Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 73 of 452 FINANCE COMMITTEE FC REGULAR MEETING JUNE 17, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC REGULAR MEETING: Patricia King, FC Chair/Treasurer Jennifer Webster, BC Council Member Larry Barton, FC Vice-Chair/CFO Chad Fuss, AGGM-Finance (Gam. Alt.) Patrick Stensloff, Purchasing Director EXCUSED: Daniel Guzman King, BC Council Member UNEXCUSED: Shirley Barber, FC Elder Member OTHERS PRESENT: Kenneth G. House, Carrie Lindsey, Jessica Planer, Cletus Ninham, Carl Gomand, Andrew, John, Sylvia Cornelius, Jon Habeck, Michele Doxtator Dave Cluckey and Denise J. Vigue taking Minutes I. CALL TO ORDER: The Regular FC Meeting was called to order by the FC Chair at 9:00 A.M. II. APPROVAL OF AGENDA: JUNE 17, 2019 Motion by Patrick Stensloff to approve the Finance Committee meeting agenda of June 17, 2019 with two ADD On requests under New Business. Seconded by Larry Barton. Motion carried unanimously. III. APPROVAL OF MINUTES: JUNE 3, 2019 (Approved via E-Poll on 6/3/19): Motion by Jennifer Webster to ratify the FC E-Poll action taken on June 3, 2019 approving the June 3, 2019 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. IV. TABLED BUSINESS: None V. CAPITAL EXPENDITURES: 1. Arrow Audio Inc. Michele Doxtator, Retail Enterprise Amount: $103,726.69. There is a corrected amount of $90,290.36 for this request as the outlet on E and EE is being excluded at this time; request is for the installation of preselected music and volume control at the One Stops; it was noted this should have not been signed prior to coming to the Finance Committee; vendor not given signed copy yet; discussion of various other options to achieve same results at perhaps a lower cost. Motion by Jennifer Webster to defer this request back to the business unit to research additional options. Seconded by Patrick Stensloff. Motion carried unanimously. Page 1 of 4 Finance Committee Meeting Minutes of June 17, 2019 Public Packet VI. 74 of 452 DONATIONS: REPORT: 1. FC Donation Report for June 2019 Denise J. Vigue, Finance Motion by Jennifer Webster to approve the June 2019 Finance Committee Donation Report. Seconded by Chad Fuss. Motion carried unanimously. REQUESTS: 1. Rawhide Ranch for Boys – Youth Education Svs. Requestor: Amanda Moore, Dev. Director Amount: $2,500. Representatives were present and discussed their programming services offered, past support in assisting Oneida youth, and expansions made to the program. The CFO also had a recent tour of the facility and provided additional information. Motion by Larry Barton to approve from the Finance Committee Donation line the request from Rawhide Ranch for Boys for Youth Educational Services in the amount of $2,500.00 and to send this to the BC for a possible match. Seconded by Jennifer Webster Motion carried unanimously. 2. Veterans of Foreign Wars of the US Dept. of WI Requestors: Chris Cornelius, VFW District Comdr. & Cletus Ninham, VFW Post Comdr Amount: $7,000. Representatives were present and discussed the need for their own wagon for Oneida veterans to participate in parades; currently they borrow from others, some are not very sturdy; often times Oneida royalty part of their floats; explained how hard it is for them to come up with the funds due to their charter and all money raised from poppy drives or other fundraising the majority of funds goes out to other organizations in need; they also discussed their monthly expenses for maintaining their current building; working on turning over that asset to the Nation. Motion by Larry Barton to allow for a procedural exception go over the maximum allowed and approve from the Finance Committee Donation line $5,000.00 and to send to the BC to see if they could donation $1,000.00 from their donations line. Seconded by Jennifer Webster. Motion carried unanimously. VII. NEW BUSINESS: 1. WFRV-Locker Room Live Michele Doxtator, Joint Marketing Amount: $78,200. Michele explained the event will begin in September and will be held at Thornberry due to the renovations going on at the Radisson; she also explained that there will be a limited amount of Green Bay Packer tickets that will be raffled off during the shows; Gaming Marketing will provide the TV station with their own commercials to use during the broadcasts. Motion by Jennifer Webster to approve the Purchase Order request for the WFRV Locker Room Live (for the 2019-2020 season) in the amount of $78,200.00. Seconded by Patrick Stensloff. Chad Fuss abstained. Motion carried. Page 2 of 4 Finance Committee Meeting Minutes of June 17, 2019 Public Packet 75 of 452 2. Northeast Asphalt James Petitjean, Development Division Amount: $390,769.71 James was present and explained this is for their roads project from their 5-year plan, roads including Poplar and Johnson; this is BIA funded; sent out for public bid, only received 2 responses; legal approval not in packets but has since been obtained and he will send to the FC contact as follow up. There was a brief discussion on parking lot repairs. Motion by Chad Fuss to approve the Northeast Asphalt contract for roads repairs utilizing BIA funds in the amount of $390,769.71. Seconded by Larry Barton. Motion carried unanimously. 3. Info-Tech Research Group, Inc. Dave Cluckey, MIS Amount: $54,500. Dave was present and discussed this request for online tech resources; there was a past problem getting invoices to our correct address as well as expanded services; this resulted in price over 50K and need for Finance Committee approval. A general discussion on computer usage was discussed; Dave stressed supervision and monitoring by areas. Motion by Patrick Stensloff to approve the Info-Tech Research Group, Inc payment in the amount of $54,500.00. Seconded by Jennifer Webster. Motion carried unanimously. 4. ADD ON: Meltz Industries Jon Habeck, GLRIS State Farm Amount: $67,088. Jon was present and explained this request is an in-ground water system for livestock; current land area is only used for hay; once system is in place they can add livestock, expected in July; he discussed lack of bids received back; internally Wells & Septics did not send in a bid, but did not say why; whole project is grant funded; as of right now they are several years behind on this project. There was a discussion over internal areas not bidding, as that would have been an opportunity to bring in revenue. Motion by Jennifer Webster to approve the Meltz Industries contract for the in-ground watering system for livestock in the amount of $67,088.00. Seconded by Patrick Stensloff. Motion carried unanimously. Motion by Jennifer Webster to refer this to the General Manager to ask why Wells and Septics didn’t put in a bid for this project. Seconded by Larry Barton. Motion carried unanimously. 5. ADD ON: Clarity Care – PO Increase Carrie Lindsey, OHC Amount: $110,000. Carrie was present and explained there was an unexpected urgent placement made and their current PO did not cover cost; all costs are reimbursed from the state and federal government as all participants must qualify (income eligible). This is through the old COPS program now called Family Services. Motion by Jennifer Webster to approve the Purchase Order increase for Clarity Care in the amount of $110,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. VIII. EXECUTIVE SESSION: None Page 3 of 4 Finance Committee Meeting Minutes of June 17, 2019 Public Packet IX. 76 of 452 FOLLOW UP: 1. Professional Bull Riders LLC Chad Fuss, Gaming Administration Motion by Larry Barton to defer this item to the next Finance Committee agenda. Seconded by Jennifer Webster. Motion carried unanimously. X. FOR INFORMATION ONLY: 1. State of Wisconsin Compact Fees – FY19 PO Increase Louise Cornelius, Gaming Administration Motion by Larry Barton to accept the State of Wisconsin Compact Fees FY19 Purchase Order increase with the correct amount noted as information only. Seconded by Jennifer Webster. Motion carried unanimously. XI. ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 10:09 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: June 17, 2019 Oneida Business Committee’s FC Minutes Approval Date: Page 4 of 4 Finance Committee Meeting Minutes of June 17, 2019 Public Packet 77 of 452 Public Packet 78 of 452 Oneida Finance Committee FY 2019 MEETING AGENDA June 17, 2019 Public Packet 79 of 452 ONEIDA FINANCE COMMITTEE June 17, 2019 – 9:00 A.M. Business Committee Executive Conference Room REGULAR MEETING AGENDA I. II. III. IV. V. CALL TO ORDER APPROVAL OF AGENDA: JUNE 17, 2019 APPROVAL OF MINUTES: JUNE 3, 2019 (Approved via E-Poll on 6/3/19) TABLED BUSINESS: None CAPITAL EXPENDITURES: 1. Arrow Audio Inc. Michele Doxtator, Retail Enterprise VI. DONATIONS: REPORT: 1. FC Donation Report for June 2019 Denise J. Vigue, Finance REQUESTS: 1. Rawhide Ranch for Boys – Youth Education Svs. Requestor: Amanda Moore, Dev. Director 2. Veterans of Foreign Wars of the US Dept. of WI Requestors: Chris Cornelius, VFW District Comdr. & Cletus Ninham, VFW Post Comdr VII. Amount: $5,000. Amount: $7,000. NEW BUSINESS: 1. WFRV-Locker Room Live Michele Doxtator, Joint Marketing Amount: $78,200. 2. Northeast Asphalt James Petitjean, Dev. Division Amount: $390,769.71 3. Info-Tech Research Group, Inc. Dave Cluckey, MIS Amount: $54,500. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: 1. Professional Bull Riders LLC Louise Cornelius & Chad Fuss, Gaming Administration X. FOR INFORMATION ONLY: 1. XI. Amount: $103,726.69 State of Wisconsin Compact Fees – PO Increase Louise Cornelius, Gaming Administration ADJOURN Public Packet 80 of 452 Oneida Finance Committee JUNE 3, 2019 FC Mtg Agda - 6/17/19 Public Packet 81 of 452 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise J. Vigue, Executive Assistant June 3, 2019 E-Poll Results of: FC Meeting Minutes of June 3, 2019 An E-Poll vote of the Finance Committee was conducted to approve the 6/3/19 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 5 Y ES votes from Patrick Stensloff, Larry Barton, Daniel Guzman King, Jennifer Webster and Chad Fuss to approve the June 3, 2019 Finance Committee Meeting Minutes. These Finance Committee Minutes of June 3, 2019 will be placed on the next Business Committee agenda of June 12, 2019 for approval and placed on the next Finance Committee agenda of June 17, 2019 to ratify this E-Poll action. Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org FC Mtg Agda - 6/17/19 Public Packet 82 of 452 FINANCE COMMITTEE FC REGULAR MEETING JUNE 3, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES MEMBERS PRESENT: Patricia King, Treasurer/FC Chair Jennifer Webster, BC Council Member Chad Fuss, Gaming AGM; GGM Alt. Larry Barton, CFO/FC Vice-Chair Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director UNEXCUSED: Shirley Barber, FC Elder Member OTHERS PRESENT: David Emerson, Pastor Reacco, Andrew Doxtater, Robert Keck, Paul Witek and Denise J. Vigue taking Minutes I. CALL TO ORDER: The Finance Committee Meeting of 6/3/19 was called to order by the FC Vice-Chair at 9:00 A.M. II. APPROVAL OF AGENDA: JUNE 3, 2019 Motion by Jennifer Webster to approve the 6/3/19 FC Meeting Agenda with five ADD On’s under the Community Fund. Seconded by Patrick Stensloff. Motion carried unanimously. III. APPROVAL OF MINUTES: May 13, 2019 (Approved via E-Poll on 5/14/19): Motion by Jennifer Webster to ratify the FC E-Poll action taken on May 14, 2019 approving the May 13, 2019 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. Patricia King and Daniel Guzman King arrived at 9:03 A.M. IV. TABLED BUSINESS: 1. Transformation House, Inc. in Green Bay Requestor: Manuelus Reacco, President/Director Amount: $2,500. Pastor Reacco was present and discussed the services for men offered by his organization including classes for anger management, parenting, education and employment assistance; it is a 46-bed facility that have had several native men utilize in the past; there is a small fee for the men each week that they are there; but the staff work with them so this isn’t burdensome while trying to get them back on their feet. Motion by Jennifer Webster to approve the donation request from Transformation House, Inc. in Green Bay in the amount of $2,500.00 and refer request to the OBC to see if they would have a matching amount in their Special Line item to also provide a donation. Seconded by Larry Barton. Motion carried unanimously. Page 1 of 5 Finance Committee Meeting Minutes of June 3, 2019 Public Packet V. 83 of 452 CAPITAL EXPENDITURES: 1. Restoration Holdings, Inc. Amount: $148,324.75 Paul Witek, Engineering Paul was present and discuss this reconstruction of half of a duplex that was destroyed by fire; insurance company paying; question if this is a HUD home, and will need to get a letter of approval from them as this is a sole source. Motion by Patrick Stensloff to approve the request with Restoration Holdings, Inc in the amount of $148,324.75; provided a letter is sent to HUD noticing them this is a sole source. Seconded by Daniel Guzman King. Motion carried unanimously. 2. JCM Global -Printer Upgrade to Gen 5 David Emerson, Gam. Slots Dept. Amount: $159,892. David was present and explained the Gen 5 is the newest version for the cash out tickets from slot machines; this model will replace old ones on the floor that are starting to break down; this is budgeted. Motion by Jennifer Webster to approve the JCM Global Printer Upgrade to Gen 5 in the amount of $159,892.00. Seconded by Patrick Stensloff. Motion carried unanimously. VI. COMMUNITY FUND: REPORT(S): 1. Community Fund Report for June 2019 Denise J. Vigue, Finance Motion by Jennifer Webster to approve the Community Fund report for June 2019. Seconded by Patrick Stensloff. Motion carried unanimously. REQUESTS: 1. UW-Madison Summer Music Camp fees Amount: $500. Requestor: Terry Cornelius for daughter, Yewelah^wise Motion by Jennifer Webster to approve from the Community Fund the UW-Madison Summer Music Camp registration fees for the daughter of the requestor in the amount of $500.00. Seconded by Patrick Stensloff. Larry Barton abstained. Motion carried. 2. Sconnie Lacrosse Registration Amount: $340. Requestor: Luther Laster for son, Mason Motion by Jennifer Webster to approve from the Community Fund the Sconnie Lacrosse registration fees for the son of the requestor in the amount of $340.00. Seconded by Larry Barton. Motion carried unanimously. 3. East River Pop Warner Football Registration Amount: $100. Requestor: Myone Melchert for son, Raylon Motion by Jennifer Webster to approve from the Community Fund the East River Pop Warner Football registration for the two sons of the requestor in the amount of $100.00 each. Seconded by Patrick Stensloff. Motion carried unanimously. 4. East River Pop Warner Football Registration Requestor: Myone Melchert for son, Rylee - SEE Motion in CF Request #3. Page 2 of 5 Finance Committee Meeting Minutes of June 3, 2019 Amount: $100. Public Packet 5. Zumba Toning class fee Amount: $230. Requestor: Kelly M. Mc Andrews Motion by Jennifer Webster to approve from the Community Fund the for the Zumba Toning class fee for the requestor in the amount of $230.00. Seconded by Larry Barton. Motion carried unanimously. 6. Green Bay Kickers Soccer Club fee Amount: $50. Requestor: Lorraine Frias for daughter, Alyah Motion by Larry Barton to approve from the Community Fund the Green Bay Kickers Soccer Club fees for the daughter and the son of the requestor in the amounts of $50.00 and $60.00. Seconded by Jennifer Webster. Motion carried unanimously. 7. Green Bay Kickers Soccer Club fee Requestor: Lorraine Frias for son, Andrew - SEE Motion in CF Request #6. Amount: $60. 8. Bellin Race Registration fee Amount: $25. Requestor: Elizabeth Webster Motion by Larry Barton to approve from the Community Fund the Bellin Race registration fee for the requestor in the amount of $25.00. Seconded by Daniel Guzman King. Jennifer Webster abstained. Motion carried. 9. Oneida Farmer’s Market Bash in July Amount: 25 Cases Requestor: William Ver Voort Motion by Jennifer Webster to approve from the Community Fund the Coca-Cola Product request in the amount of 25 Cases for use at the Oneida Farmer’s Market Bash in July. Seconded by Patrick Stensloff. Motion carried unanimously. 10. F.I.R.E. Fitness Class fees Amount: $180. Requestor: Chad Metoxen Motion by Jennifer Webster to approve from the Community Fund the F.I.R.E. Fitness class fees in the amount of $180.00. Seconded by Patrick Stensloff. Motion carried unanimously. 11. Spirit of the Hoops Basketball Camp for Youth Amount: 10 Cases Requestor: Lori Hill Motion by Jennifer Webster to approve from the Community Fund the Coca-Cola Product request in the amount of 10 Cases for use at the Spirit of the Hoops Basketball Camp for Youth in Oneida. Seconded by Larry Barton. Motion carried unanimously. 12. Kroc Gymnastics Camp/Classes/Indiv. Sessions Amount: $392. Requestor: Tabitha Hill for daughter, Ruthee Motion by Larry Barton to approve from the Community Fund the Kroc Center camp/classes/individual sessions for the daughter of the requestor in the amount of $392.00. Seconded by Chad Fuss. Motion carried unanimously. 13. WI Independent Baptist Fellowship Bible Camp fees Amount: $157.50 Requestor: Rebecca Schommer for son, Joshua Motion by Jennifer Webster to approve from the Community Fund the Wisconsin Independent Baptist Fellowship Bible Camp registration fees for the son of the requestor in the amount of $157.50. Seconded by Larry Barton. Motion carried unanimously. Page 3 of 5 Finance Committee Meeting Minutes of June 3, 2019 84 of 452 Public Packet 85 of 452 14. Waunakee CESA2 Drivers Ed & Soccer fees Amount: $500. Requestor: Lois Barker for daughter, Emma After discussion the FC noted that the CF SOP’s were not explicit enough at this time to allow for school related activities related to H.S. students, specifically driver’s education; when updating the SOP’s later this summer will consider adding these types of requests. Motion by Jennifer Webster to deny request for the Waunakee CESA2 Drivers Education class. Seconded by Chad Fuss. Larry Barton abstained. Motion carried. Motion by Larry Barton to approve from the Community Fund Waunakee Soccer Fees the for the daughter of the requestor in the amount of $130.00. Seconded by. Motion carried unanimously. 15. Waunakee Football Camp fees Amount: $75. Requestor: Lois Barker for son, Jonathon Motion by Jennifer Webster to approve from the Community Fund the Waunakee Football Camp fees for the son of the requestor in the amount of $75.00. Seconded by Larry Barton. Motion carried unanimously. 16. Waunakee Group Cycling classes -fees Amount: $117.61 Requestor: Lois Barker Motion by Jennifer Webster to approve from the Community Fund the Waunakee Group Cycling classes for the requestor in the amount of $117.61. Seconded by Patrick Stensloff. Motion carried unanimously. 17. Jujitsu Class Registration Amount: $99. Requestor: Constance Danforth for son, Avary Motion by Jennifer Webster to approve from the Community Fund the for the Jujitsu class registration for the requestor and her son in the amount of $99.00 each. Seconded by Patrick Stensloff. Motion carried unanimously. 18. Jujitsu Class Registration Requestor: Constance Danforth - SEE Motion in CF Request #17. Amount: $99. 19. Impact Sports Academy Baseball Registration Amount: $500. Requestor: LeeAnn Schuyler for son, Jourdon Motion by Larry Barton to approve from the Community Fund the Impact Sports Academy Baseball registration for the son of the requestor in the amount of $500.00. Seconded by Jennifer Webster. Motion carried unanimously. 20. ADD On: New Fusion Dance Lessons Amount: $500. Requestor: Andrew Doxtater for daughter, Scarlett Motion by Larry Barton to approve from the Community Fund the New Fusion Dance Lessons fees for the daughter of the requestor in the amount of $500.00. Seconded by Jennifer Webster. Motion carried unanimously. 21. ADD On: Green Bay Elite Cheer -Regis & Class fees Amount: $500. Requestor: Cheyenne Blackowl for daughter, Cheyenne From the information provided, the CF could only pay for the registration fee of fifty dollars and four months of class fees (remainder of FY 2019) at sixty-five a month. Page 4 of 5 Finance Committee Meeting Minutes of June 3, 2019 Public Packet Motion by Jennifer Webster to approve from the Community Fund the Green Bay Elite Cheer registration and class fees for the four daughters of the requestor in the amount of $310.00 each; the maximum allowable through FY2019. Seconded by Patrick Stensloff. Larry Barton abstained. Motion carried. 22. ADD On: G.B. Elite Cheer -Regis & Class fees Requestor: Cheyenne Blackowl for daughter, Paulette - SEE Motion in CF Request #21. Amount: $500. 23. ADD On: G.B. Elite Cheer -Regis & Class fees Requestor: Cheyenne Blackowl for daughter, Eunique - SEE Motion in CF Request #21. Amount: $500. 24. Amount: $500. ADD On: G.B. Elite Cheer -Regis & Class fees Requestor: Cheyenne Blackowl for daughter, Kalista - SEE Motion in CF Request #21. VII. 86 of 452 NEW BUSINESS: 1. M3 Consulting & RM Services Robert Keck, Risk Management Amount: $70,000. Handouts of the contract were provided at the meeting. Motion by Chad Fuss to approve the M3 Consulting and RM Services contract and first year premium payment in the amount of $70,000.00. Seconded by Jennifer Webster. Larry Barton abstained. Motion carried. 2. IGS – PO Increase for Slot Parts David Emerson, Gam. Slots Dept. Amount: $15,000. PO increase to carry through the end of FY19; IGS is parts supplier for machines who offers substantial discounts. Motion by Patrick Stensloff to approve the Purchase Order increase for slot machine parts with IGS in the amount of $15,000.00. Seconded by Daniel Guzman King. Motion carried unanimously. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: None X. FOR INFORMATION ONLY: None XI. ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 9:47 A.M. Minutes transcribed by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: June 3, 2019 Oneida Business Committee’s FC Minutes Approval Date: Page 5 of 5 Finance Committee Meeting Minutes of June 3, 2019 Public Packet FC Mtg Agda - 6/17/19 CapEx #1 87 of 452 Public Packet 88 of 452 Public Packet 89 of 452 Public Packet 90 of 452 Public Packet 91 of 452 Public Packet 92 of 452 Public Packet 93 of 452 Public Packet 94 of 452 Public Packet 95 of 452 Public Packet 96 of 452 Public Packet 97 of 452 Public Packet 98 of 452 Public Packet 99 of 452 Public Packet 100 of 452 Public Packet 101 of 452 Public Packet 102 of 452 Public Packet 103 of 452 Public Packet 104 of 452 Public Packet 105 of 452 Public Packet 106 of 452 Public Packet 107 of 452 Public Packet 108 of 452 Public Packet 109 of 452 Public Packet 110 of 452 Public Packet 111 of 452 Public Packet 112 of 452 Public Packet 113 of 452 Public Packet 114 of 452 Public Packet 115 of 452 Public Packet 116 of 452 Public Packet 117 of 452 Public Packet 118 of 452 Public Packet 119 of 452 Public Packet 120 of 452 Public Packet 121 of 452 Public Packet 122 of 452 Public Packet 123 of 452 Public Packet 124 of 452 Public Packet 125 of 452 Public Packet 126 of 452 Public Packet 127 of 452 Public Packet 128 of 452 Public Packet 129 of 452 Public Packet 130 of 452 Public Packet 131 of 452 Public Packet 132 of 452 Public Packet 133 of 452 Public Packet 134 of 452 Public Packet 135 of 452 Public Packet 136 of 452 Public Packet 137 of 452 Public Packet 138 of 452 Public Packet 139 of 452 Public Packet 140 of 452 Public Packet 141 of 452 Public Packet 142 of 452 Public Packet 143 of 452 Public Packet 144 of 452 Public Packet 145 of 452 Public Packet 146 of 452 Public Packet 147 of 452 Public Packet 148 of 452 Public Packet 149 of 452 Public Packet 150 of 452 Public Packet 151 of 452 Public Packet 152 of 452 Public Packet 153 of 452 Public Packet 154 of 452 Public Packet 155 of 452 Public Packet 156 of 452 Public Packet 157 of 452 Public Packet 158 of 452 Public Packet 159 of 452 Public Packet 160 of 452 Public Packet 161 of 452 Public Packet 162 of 452 Public Packet 163 of 452 Public Packet 164 of 452 Public Packet 165 of 452 Public Packet 166 of 452 Public Packet 167 of 452 Public Packet 168 of 452 Public Packet 169 of 452 Public Packet 170 of 452 Public Packet 171 of 452 Public Packet 172 of 452 Public Packet 173 of 452 Public Packet 174 of 452 Public Packet 175 of 452 FC Mtg Agda - 6/17/19 Dona Rpt #1176 of 452 Public Packet Finance Administration Office MEMO TO: FR: DT: RE: FINANCE COMMITTEE Denise J. Vigue, Finance June 11, 2019 Monthly Finance Committee Donation Report for JUNE 2019 The Finance Committee Donation Line for FY 2019 is $50,000.00. The allocation breakdown, is as follows: 40% Oneida Community Causes Amount: $20,000. 40% Local Groups Amount: $20,000. 20% National Groups Amount: $10,000. In the First Quarter there were a total of six (6) Donation Requests for a total approved of $13,460.00. After one adjustment (some funds returned) the remaining balance was $36,809.07. In the Second Quarter there were six requests approved for a total of $13,800.00. A seventh request was deferred to the OBC to fund from their special budget line. The current balance after two quarters is $23,009.07. In the Third Quarter there was one request approved for $2,500, leaving a remaining balance of $20,509.07. This same request was also forwarded to the OBC for a possible matching donation. It was approved. There are currently two pending requests under the “Local Groups” category for a total of $9,500, the second request is for $7,000; which is $4,500 over the maximum allowed. If you note the categories on the third page you will see that there is $3,500. remaining for the Local Groups category. I would suggest approval of the first request, and approval of the second request with the $1,000 remaining in that category and make an exception of the Donation SOP’s to forgo the stated maximum amount (if needed) and amount per category and use the additional amount ($1,500 or $6,000) from the National Groups allocation that currently has $8,500 remaining. A listing of requestors and request amounts by quarter and category is attached. If there is anything else you wish to be reported, or if you have any questions please let me know. Yaw^ko Public Packet 177 of 452 Finance Committee Donation Line FY 2019– Allocation & Expenditures Prepared for the JUNE 17, 2019 Finance Committee Meeting Budgeted Amount - $50,000.00 1st Q ua rt e r Req ue st s 1. Ohe∙lakú Among the Corn Stalks - Event 2. Cook Native American Ministries – Banquet 3. Gala Fundraising Event -SJEHS 4. Greater GB Foundation-Shop w/a Cop 5. Oneida United Methodist Church 6. DarJune Foundation, Inc. -Yukwatsistay^ Program Amount Approved $2,500.* $1,500. $2,500. $1,960. $2,500. $2,500. $13,460.00 TOTAL * BALANCE $36,809.07 (after adjustment of returned funds) 2nd Q u a rt e r R equ e st s Amount Approved 1. 2. 3. 4. 5. 6. 7. $2,300. Deferred to OBC $2,500. $2,500. $1,500. $2,500. $2,500. $13,800.00 Spirit of the Hoops – Oneida July 2019 GLIIHC, Inc.-Red Shawl Annual Fundraiser Church of the Holy Apostles WI Indian Education Association Aurora Health Care Foundation Wisconsin Indian Arts, Inc. Military Order of the Purple Heart BALANCE $23,009.07 ______________________________________________________________ 3r d Q ua rt e r Req ue s t s: Amount Approved 1. Transformation House, Inc. $2,500. 2. Ra wh id e Ran c h f o r B o ys 3 . Vet e ran s o f F o r eig n Wa rs o f t h e U S Dep t o f WI $2 , 50 0. – PENDING $ 7 ,0 0 0. – P [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ab9e6224dc43d5085. Public record. Not legal advice.