# Oneida Business Committee (2023) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ab38280469cb29774 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 289 Oneida Business Committee Executive Session 8:30 AM Tuesday, December 12, 2023 BC Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, December 13, 2023 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the Government Administrative Office, 1st floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Special recognition for retirement - Carolyn Skenandore Sponsor: Mark W. Powless, General Manager B. Special recognition for retirement - Deborah Thundercloud Sponsor: Mark W. Powless, General Manager C. Special recognition Sponsor: Lisa Liggins, Secretary III. ADOPT THE AGENDA IV. OATH OF OFFICE A. Oneida Police Department - Seth Kuhn Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission B. Pardon and Forgiveness Screening Committee - Sandra Skenadore - Administered Oath of Office on December 6, 2023 Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 7 December 13, 2023 Public Packet V. 2 of 289 MINUTES A. VI. VII. Approve the November 8, 2023, regular Business Committee meeting minutes Sponsor: Lisa Liggins, Secretary RESOLUTIONS A. Adopt resolution entitled Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings Sponsor: Lawrence Barton, Treasurer B. Adopt resolution entitled Pardon Forgiveness Law Application Fee Sponsor: Lisa Liggins, Secretary C. Adopt resolution entitled Grant Application to the National Telecommunications and Information Administration for the Tribal Broadband Grant Program to Improve Broadband Connectivity on the Reservation Sponsor: Mark W. Powless, General Manager APPOINTMENTS A. Determine next steps regarding one (1) vacancy - Oneida Election Board Sponsor: Lisa Liggins, Secretary B. Determine next steps regarding nine (9) vacancies - Oneida Election Board Ad Hoc Committee Sponsor: Lisa Liggins, Secretary C. Determine next steps regarding four (4) vacancies - Oneida Personnel Commission Sponsor: Lisa Liggins, Secretary D. Determine next steps regarding one (1) Community-at-Large vacancy - Oneida Nation School Board Sponsor: Lisa Liggins, Secretary E. Determine next steps regarding one (1) Parent/Guardian vacancy - Oneida Nation School Board Sponsor: Lisa Liggins, Secretary F. Determine next steps regarding two (2) Human Services Department vacancies Pardon and Forgiveness Screening Committee Sponsor: Lisa Liggins, Secretary G. Determine next steps regarding two (2) Oneida Police Department vacancies Pardon and Forgiveness Screening Committee Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 2 of 7 December 13, 2023 Public Packet VIII. 3 of 289 STANDING COMMITTEES A. B. IX. 1. Accept the October 26, 2023, regular Finance Committee meeting minutes Sponsor: Lawrence Barton, Treasurer 2. Accept the November 9, 2023, regular Finance Committee meeting minutes Sponsor: Lawrence Barton, Treasurer 3. Accept the November 30, 2023, regular Finance Committee meeting minutes Sponsor: Lawrence Barton, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Accept the November 1, 2023, regular Legislative Operating Committee meeting minutes Sponsor: Jameson Wilson, Councilman 2. Adopt the Audit Committee bylaws amendments Sponsor: Jameson Wilson, Councilman TRAVEL REPORTS A. X. FINANCE COMMITTEE Approve the travel report - Councilmembers: Jonas Hill, Kirby Metoxen, Marlon Skenandore - National Congress of American Indians (NCAI) Convention & Marketplace - New Orleans, LA - November 12-17, 2023 Sponsor: Kirby Metoxen, Councilman TRAVEL REQUESTS A. Approve the travel request - Councilman Marlon Skenandore - 6th Annual Seminole Tribe of Florida Renewable Energy & Sustainability Conference – Hollywood, FL – February 5-9, 2024 Sponsor: Marlon Skenandore, Councilman B. Enter the e-poll results into the record regarding the approved travel request for Vice-Chairman Brandon Yellowbird-Stevens to attend the White House Tribal Nations Summit in Washington, D.C. on December 5-7, 2023 Sponsor: Lisa Liggins, Secretary C. Enter the e-poll results into the record regarding the approved travel request for Councilwoman Jennifer Webster to attend the Indian Health Services Tribal Self Governance Advisory Committee meeting in Washington, D.C. on December 12-14, 2023 Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 3 of 7 December 13, 2023 Public Packet 4 of 289 D. XI. Enter the e-poll results into the record regarding the approved travel request for Councilman Jameson Wilson to attend the 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference in Hollywood, FL on February 2-8, 2024 Sponsor: Lisa Liggins, Secretary NEW BUSINESS A. Accept the OBC Customer Service Training Guide as information Sponsor: Jameson Wilson, Councilman B. Appoint Michelle Tipple as the Oneida Nation representative on the Northeast Wisconsin Healthcare Emergency Response Coalition Sponsor: Mark W. Powless, General Manager C. Approve the CY-2024 vacancy postings for Boards, Committees, Commissions, Tribally Chartered Entities, and Standing Committees Sponsor: Lisa Liggins, Secretary D. Approve OBC SOP entitled OBC Special Projects Budget Expenditure of Funds Sponsor: Lisa Summers, OBC Area Manager E. Research Request: Drs. Webster and Stevens - Community Support Request - Seeds of Tomorrow: Nurturing Roots of Oneida Governance Sponsor: Jo Anne House, Chief Counsel F. Review FY-2025 Budget schedule and determine next steps Sponsor: Lawrence Barton, Treasurer G. Review funding request from Safe Shelter, Inc. and determine next steps Sponsor: Pearl Webster, Executive Director/Safe Shelter, Inc. H. Review the 2024 Special Election recommendation and determine next steps Sponsor: Ray Skenandore, Chair/Oneida Election Board I. Post nine (9) vacancies for alternates for the 2024 Special Election - Oneida Election Board Sponsor: Ray Skenandore, Chair/Oneida Election Board J. Enter the e-poll results into the record regarding the approved Research Request: Jessica Hill-Jorgensen – UW-Green Bay - To Get Back On Our Path, We Will Encircle Our Minds in accordance with BC Resolution # 05-08-19-A Sponsor: Lisa Liggins, Secretary K. Enter the e-poll results into the regarding the approved Research Request: Nasbah Hill – UW-Green Bay - “An Examination of the Impact of Charlie Hill’s Legacy on the Misrepresentation and Invisibility of Native People in the Media” in accordance with BC Sponsor: Lisa Liggins, Secretary Oneida Business Committee Regular Meeting Agenda Page 4 of 7 December 13, 2023 Public Packet XII. 5 of 289 REPORTS A. XIII. TRIBALLY CHARTERED ENTITIES (11:30 a.m.) 1. Accept the Bay Bancorporation, Inc. FY-2023 4th quarter report Sponsor: Jeff Bowman, President/Bay Bank 2. Accept the Oneida Airport Hotel Corporation FY-2023 4th quarter report Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation 3. Accept the Oneida ESC Group, LLC FY-2023 4th quarter report Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers 4. Accept the Oneida Golf Enterprise FY-2023 4th quarter report Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 2. Accept the Intergovernmental Affairs, Communications, and Self-Governance November report (8:30 a.m.) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 3. Accept the General Manager report (10:30 a.m.) Sponsor: Mark W. Powless, General Manager 4. Accept the Treasurer's October 2023 report (11:30 a.m.) Sponsor: Lawrence Barton, Treasurer 5. Accept the Bay Bancorporation, Inc. FY-2023 4th quarter executive report (1:30 p.m.) Sponsor: Jeff Bowman, President/Bay Bank 6. Accept the Oneida Airport Hotel Corporation FY-2023 4th quarter executive report (2:30 p.m.) Sponsor: Kathy Hughes, Chair/Oneida Airport Hotel Corporation 7. Accept the Oneida ESC Group, LLC FY-2023 4th quarter executive report (2:00 p.m.) Sponsor: John Breuninger, Chair/Oneida ESC Group Board of Managers 8. Accept the Oneida Golf Enterprise FY-2023 4th quarter executive report (3:00 p.m.) Sponsor: Justin Nishimoto, Agent/Oneida Golf Enterprise 9. Accept the Business Analyst FY-2023 4th quarter report Sponsor: Justin Nishimoto, Business Analyst Oneida Business Committee Regular Meeting Agenda Page 5 of 7 December 13, 2023 Public Packet 6 of 289 B. C. AUDIT COMMITTEE 1. Accept the October 17, 2023, regular Audit Committee meeting minutes Sponsor: Lisa Liggins, Secretary 2. Accept the Gaming Contracts compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 3. Accept the Gaming Machines (Slots) compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 4. Accept the Gaming Machine (Slots) Year-End compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 5. Accept the Information Technology compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 6. Accept the Table Games compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 7. Accept the Title 31 compliance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 8. Accept the Kalihwisaks controls assessment audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary 9. Accept the Enrollments performance assurance audit and lift the confidentiality requirement Sponsor: Lisa Liggins, Secretary NEW BUSINESS 1. Approve contract - Bay Bank Account Agreement - file # 2023-1230 Sponsor: Keith Doxtator, Chief Financial Officer 2. Approve the Transamerica Retirement Services - Governmental 401k Plan fourth amendment Sponsor: Keith Doxtator, Chief Financial Officer 3. Approve the Transamerica Retirement Services - Enterprise 401k Plan second amendment Sponsor: Keith Doxtator, Chief Financial Officer 4. Approve a limited waiver of sovereign immunity - Brown County - Austin Straubel International Airport - Lease - file # 2023-1077 Sponsor: Louise Cornelius, Gaming General Manager Oneida Business Committee Regular Meeting Agenda Page 6 of 7 December 13, 2023 Public Packet XIV. 7 of 289 5. Approve a limited waiver of sovereign immunity - Canva - file # 2023-1246 Sponsor: Mark W. Powless, General Manager 6. Approve a limited waiver of sovereign immunity - NJOY LLC - file # 2023-1139 Sponsor: Debra Powless, Retail General Manager 7. Review Integrated Resort Plan updates and determine next steps Sponsor: Tehassi Hill, Chairman 8. Review application(s) for one (1) vacancy - Oneida Election Board Sponsor: Lisa Liggins, Secretary 9. Review application(s) for nine (9) vacancies - Oneida Election Board Ad Hoc Committee Sponsor: Lisa Liggins, Secretary 10. Review application(s) for four (4) vacancies - Oneida Personnel Commission Sponsor: Lisa Liggins, Secretary 11. Review application(s) for one (1) Community-at-Large vacancy - Oneida Nation School Board Sponsor: Lisa Liggins, Secretary 12. Review application(s) for one (1) Parent/Guardian vacancy - Oneida Nation School Board Sponsor: Lisa Liggins, Secretary 13. Review applications for two (2) Human Services Department vacancies Pardon and Forgiveness Screening Committee Sponsor: Lisa Liggins, Secretary 14. Review applications for two (2) Oneida Police Department vacancies - Pardon and Forgiveness Screening Committee Sponsor: Lisa Liggins, Secretary 15. Enter the e-poll results into the record regarding the approved attorney contract - Arlinda Locklear - file # 2023-1217 Sponsor: Lisa Liggins, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Government Administrative Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 7 of 7 December 13, 2023 Public Packet 8 of 289 Special recognition for retirement - Carolyn Skenandore Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ‫ ܈‬Open ‫ ܆‬Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ‫ ܈‬Accept as information; OR Enter the requested motion related to this item. 4. Areas potentially impacted or affected by this request: ‫ ܆‬Finance ‫ ܆‬Law Office ‫ ܆‬Gaming/Retail ‫ ܈‬Other: None ‫ ܆‬Programs/Services ‫ ܆‬DTS ‫ ܆‬Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 9 of 289 6. Supporting Documents: ‫ ܆‬Bylaws ‫ ܆‬Fiscal Impact Statement ‫ ܆‬Contract Document(s) ‫ ܆‬Law ‫ ܆‬Correspondence ‫ ܆‬Legal Review ‫ ܆‬Draft GTC Notice ‫ ܆‬Minutes ‫ ܆‬Draft GTC Packet ‫ ܆‬MOU/MOA ‫ ܆‬E-poll results/back-up ‫ ܆‬Petition ‫ ܈‬Other: Retirement recognition ‫ ܈‬Presentation ‫ ܆‬Report ‫ ܆‬Resolution ‫ ܆‬Rule (adoption packet) ‫ ܆‬Statement of Effect ‫ ܆‬Travel Documents 7. Budget Information: ‫ ܆‬Budgeted – Tribal Contribution ‫ ܆‬Unbudgeted ‫ ܆‬Other: Describe ‫ ܆‬Budgeted – Grant Funded ‫ ܈‬Not Applicable 8. Submission: Authorized Sponsor: Primary Requestor: Revised: 08/25/2023 Digitally signed by Mark W. Powless Mark W. Powless Date: 2023.11.27 13:48:12 -06'00' Name, Title/Entity OR Choose from List Elijah G. Metoxen, Aging & Disability Manager, Aging & Disability Services Page 2 of 2 Public Packet 10 of 289 Aging & Disability Services (GSD) Memo To: From: Oneida Business Committee Elijah G. Metoxen, Oneida Aging & Disability Services Manager Date: November 20, 2023 Re: Agenda Request for 12.13.23 Requesting to be added to the beginning of the BC agenda during the meeting on December 13th, 2023. I have an employee Carolyn Skenandore who is retiring from the Oneida Nation on December 31st, 2023 and would like to recognize her and present her with a gift. I’ll also give a brief summary of Ms. Skenandore’s career. If you have any questions please feel free to contact me. Digitally signed by Elijah G. Metoxen Elijah G. Metoxen Date: 2023.11.20 10:00:25 -06'00' _____________________________________________________ Elijah G. Metoxen, Aging & Disability Program Manager Date 11.20.23 P.O. Box 365 • Oneida, WI 54155 oneida-nsn.gov Public Packet 11 of 289 Special recognition for retirement - Deborah Thundercloud Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ‫ ܈‬Open ‫ ܆‬Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ‫ ܆‬Accept as information; OR Enter the requested motion related to this item. 4. Areas potentially impacted or affected by this request: ‫ ܆‬Finance ‫ ܆‬Law Office ‫ ܆‬Gaming/Retail ‫ ܆‬Other: Describe ‫ ܆‬Programs/Services ‫ ܆‬DTS ‫ ܆‬Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 12 of 289 6. Supporting Documents: ‫ ܆‬Bylaws ‫ ܆‬Fiscal Impact Statement ‫ ܈‬Presentation ‫ ܆‬Contract Document(s) ‫ ܆‬Law ‫ ܆‬Report ‫ ܆‬Correspondence ‫ ܆‬Legal Review ‫ ܆‬Resolution ‫ ܆‬Draft GTC Notice ‫ ܆‬Minutes ‫ ܆‬Rule (adoption packet) ‫ ܆‬Draft GTC Packet ‫ ܆‬MOU/MOA ‫ ܆‬Statement of Effect ‫ ܆‬E-poll results/back-up ‫ ܆‬Petition ‫ ܆‬Travel Documents ‫ ܈‬Other: Special Recognition – Deborah Thundercloud - Retirement 7. Budget Information: ‫ ܆‬Budgeted – Tribal Contribution ‫ ܆‬Unbudgeted ‫ ܆‬Other: Describe 8. Submission: ‫ ܆‬Budgeted – Grant Funded ‫ ܈‬Not Applicable Digitally signed by Mark W. Mark W. Powless Powless Date: 2023.11.06 15:09:15 -06'00' Authorized Sponsor: Mark W. Powless, General Manager Primary Requestor: Jacqueline Smith, Area Manager Education & Training Revised: 08/25/2023 Page 2 of 2 Public Packet 13 of 289 Memo To: Mark Powless, General Manager From: Jacqueline Smith, Area Manager Education & Training Date: November 6, 2023 Re: BC Agenda Request – December 13 Education & Training Administration is requesting to be on the December 13, 2023 BC Agenda for the purpose of recognizing Deborah Thundercloud’s retirement. I am requesting to do a 5–10 minute presentation recognizing Debbie’s contributions to the Oneida Nation as she retires the end of December 2023. Thank you for your consideration. Public Packet 14 of 289 Special recognition Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Employee Recognition 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 15 of 289 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: (Name, Title/Entity) Revised: 08/25/2023 Page 2 of 2 Public Packet Oneida Police Department - Seth Kuhn 16 of 289 Public Packet 17 of 289 Public Packet 18 of 289 Public Packet 19 of 289 Pardon and Forgiveness Screening Committee - Sandra Skenadore - Administered Oath of Office on... Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Bonnie Pigman, Recording Clerk Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BPIGMAN Public Packet 20 of 289 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, BCC Supervisor DATE: December 6, 2023 RE: Oath of Office – Pardon and Forgiveness Screening Committee Background On November 8, 2023, the Oneida Business Committee appointed Sandra Skenadore to the Pardon and Forgiveness Screening Committee. Sandra’s oath would have been scheduled for the Oneida Business Committee meeting on November 22, 2023, however, the Business Committee regular meeting was cancelled. Other arrangements to administer her oath were made in accordance with the Boards, Committees, and Commissions law. “§105.9-1 (b) If an oath is administered outside of an Oneida Business Committee meeting, a quorum of Oneida Business Committee members shall be present to witness the oath.” On December 6, 2023, Tribal Secretary, Lisa Liggins administered the oath of office to Sandra Skenadore. The following Oneida Business Committee members were present: Lisa A. Liggins, Jennifer A. Webster, Kirby W. Metoxen, Jameson J. Wilson, Marlon G. Skenandore A good mind. A good heart. A strong fire. Public Packet 21 of 289 Approve the November 8, 2023, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☒ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet 22 of 289 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, Tuesday, November 09, 2023 BC Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, November 08, 2023 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence Barton, Secretary Lisa Liggins, Council members: Jonas Hill, Kirby Metoxen, Jameson Wilson; Not Present: Council members: Jennifer Webster, Marlon Skenandore; Arrived at: n/a Others present: Jo Anne House, Melinda J. Danforth (via Microsoft Teams1), Keith Doxtator, Mark W. Powless (via Microsoft Teams), Louise Cornelius (via Microsoft Teams), Todd Vanden Heuvel (via Microsoft Teams), Katsitsiyo Danforth (via Microsoft Teams), Debra Powless (via Microsoft Teams), Kaylynn Gresham (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Loucinda Conway (via Microsoft Teams), Clorissa Leeman (via Microsoft Teams), Lisa Summers (via Microsoft Teams), Kristal Hill (via Microsoft Teams), Chad Fuss (via Microsoft Teams), James Petitjean (via Microsoft Teams), RaLinda Ninham-Lamberies (via Microsoft Teams), Rae Skenandore (via Microsoft Teams), Melanie Burkhart (via Microsoft Teams), Lori Hill (via Microsoft Teams), Jacque Boyle (via Microsoft Teams), Tina Jorgensen (via Microsoft Teams), Shannon Stone (via Microsoft Teams), Eric McLester (via Microsoft Teams), Jason Doxtator (via Microsoft Teams), Josephine Skenandore (via Microsoft Teams), Eric Bristol (via Microsoft Teams), Dana McLester (via Microsoft Teams), Kristine Hill; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Yellowbird-Stevens, Treasurer Lawrence Barton, Secretary Lisa Liggins, Council members: Jonas Hill, Kirby Metoxen, Marlon Skenandore, Jameson Wilson; Not Present: Councilwoman Jennifer Webster; Arrived at: n/a Others present: Jo A. House, Keith Doxtator, Melinda J. Danforth (via Microsoft Teams), Mark W. Powless (via Microsoft Teams), Todd Vanden Heuvel (via Microsoft Teams), Justin Nishimoto (via Microsoft Teams), Danelle Wilson (via Microsoft Teams), Kristal Hill (via Microsoft Teams), Rhiannon Metoxen (via Microsoft Teams), Janice Decorah (via Microsoft Teams), Fawn Billie (via Microsoft Teams), Fawn Cottrell (via Microsoft Teams), Maureen Perkins (via Microsoft Teams), Clorissa Leeman (via Microsoft Teams), Lisa Summers (via Microsoft Teams), Rae Skenandore (via Microsoft Teams), Grace Elliot (via Microsoft Teams), Carolyn Salutz (via Microsoft Teams), Matthew J. Denny (via Microsoft Teams), Maureen Metoxen (via Microsoft Teams), Melanie Burkhart (via Microsoft Teams), Lori Hill (via Microsoft Teams), Tina Jorgensen (via Microsoft Teams), Eric McLester (via Microsoft Teams), Lisa Rauschenbach (via Microsoft Teams), Sidney White (via Microsoft Teams), Jay Kennard (via Microsoft Teams), Michelle Tipple (via Microsoft Teams), Jamie Willis (via Microsoft Teams), Lisa Slaby (via Microsoft Teams), Mari Kriescher (via Microsoft Teams), Linda Taylor (via Microsoft Teams), Mary Cornelissen (via Microsoft Teams), Paul Witek (via Microsoft Teams), Tanya Hill (via Microsoft Teams), Marsha Danforth (via Microsoft Teams), Troy Parr (via Microsoft Teams), Sam Vanden Heuvel (via Microsoft Teams), Don Miller (via Microsoft Teams), Connor Kestell (via Microsoft Teams), Kristine Hill (via Microsoft Teams), Patricia King (via Microsoft Teams), Debbie Melchert (via Microsoft Teams), Bonnie Pigman (via Microsoft Teams), Shannon Davis (via Microsoft Teams), Carol Silva (via Microsoft Teams), John Breuninger (via Microsoft Teams), Yvonne White (via Microsoft Teams), Ray Skenandore, 1 Microsoft Teams is software which provides a communication and collaboration platform for workplace chat, file sharing, and video meetings. Oneida Business Committee Regular Meeting Minutes Page 1 of 12 November 08, 2023 Public Packet 23 of 289 DRAFT Michelle Braaten (via Microsoft Teams), Reynold Danforth (via Microsoft Teams), Diane Hill (via Microsoft Teams), Lorna Skenandore (via Microsoft Teams), Michael Coleman (via Microsoft Teams), Tamara Vanschyndel (via Microsoft Teams), Eric Boulanger (via Microsoft Teams), Chrisstara Cornelius (via Microsoft Teams), Mary Graves (via Microsoft Teams), Aliskwet Ellis (via Microsoft Teams); I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:32 a.m. For the record: Councilwoman Jennifer Webster is out on approved travel attending the Bemidji Area Budget Formulation in Prior Lake, MN. II. OPENING (00:00:13) Opening provided by Councilman Jameson Wilson. III. ADOPT THE AGENDA (00:05:05) Secretary Lisa Liggins arrived at 8:37 a.m. Motion by Lawrence Barton to adopt the agenda with two (2) noted changes [1) under the Resolutions section, delete item VI.D. Adopt resolution entitled The Designation of SafeShelter Inc. as the Principle Point of Contract for Homeless Grants; and 2) under the travel requests section, add item entitled Approve the travel request – Chairman Tehassi Hill – Tribal Consultations – Black River Falls, WI – November 27-29, 2023], seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster IV. OATH OF OFFICE A. Oneida Youth Leadership Institute Board - Chrisstara Cornelius (00:05:58) Sponsor: Lisa Liggins, Secretary Oath of office administered by Secretary Lisa Liggins. Chrisstara Cornelius was present via Microsoft Teams. V. MINUTES A. Approve the October 25, 2023, regular Business Committee meeting minutes (00:08:25) Sponsor: Lisa Liggins, Secretary Motion by Brandon Yellowbird-Stevens to approve the October 25, 2023, regular Business Committee meeting minutes, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 2 of 12 November 08, 2023 Public Packet 24 of 289 DRAFT VI. RESOLUTIONS A. Adopt resolution entitled Amendment to BC Resolution # 08-25-21-C Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds (00:08:45) Sponsor: Mark W. Powless, General Manager Motion by Lisa Liggins to adopt resolution entitled 11-08-23-A Amendment to BC Resolution # 08-2521-C Obligation for CIP #23-005, Residential Home Sites, Utilizing American Rescue Plan Act of 2021 Federal Relief Funds, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster B. Adopt resolution entitled CY 2024 County Tribal Law Enforcement Grant – Brown County (00:10:27) Sponsor: Richard Van Boxtel, Chair/Oneida Police Commission Motion by Lisa Liggins to adopt resolution entitled 11-08-23-B CY 2024 County Tribal Law Enforcement Grant – Brown County, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster C. Adopt resolution entitled CY 2024 County Tribal Law Enforcement Grant – Outagamie County (00:10:54) Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission Motion by Lisa Liggins to adopt resolution entitled 11-08-23-C CY 2024 County Tribal Law Enforcement Grant – Outagamie County, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster VII. APPOINTMENTS A. Determine next steps regarding two (2) elder 55+ vacancies - Pardon and Forgiveness Screening Committee (00:11:18) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the selected applicant; to appoint Sandra Skenadore to the Pardon and Forgiveness Screening Committee with a term ending August 31, 2026; and to direct the Secretary to notice the remaining vacancy, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 3 of 12 November 08, 2023 Public Packet 25 of 289 DRAFT VIII. STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. Accept the October 18, 2023, regular Legislative Operating Committee meeting minutes (00:13:19) Sponsor: Jameson Wilson, Councilman Motion by Kirby Metoxen to accept the October 18, 2023, regular Legislative Operating Committee meeting minutes, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster IX. TRAVEL REQUESTS A. Approve the travel request - Treasurer Lawrence Barton - Reservation Economic Summit (RES) - Las Vegas, NV - March 11-14, 2024 (00:13:45) Sponsor: Lawrence Barton, Treasurer Motion by Jameson Wilson to approve the travel request for Treasurer Lawrence Barton and up to three (3) additional Business Committee members to attend the Reservation Economic Summit (RES) in Las Vegas, NV on March 11-14, 2024, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster B. Approve the travel request - Chairman Tehassi Hill - Tribal Consultations - Black River Falls, WI - November 27-29, 2023 (00:15:52) Sponsor: Tehassi Hill, Chairman Motion by Jonas Hill to approve the travel request for Chairman Tehassi Hill and Secretary Lisa Liggins to attend the Tribal Consultations in Black River Falls, WI on November 27-29, 2023, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster For the record: Councilman Kirby Metoxen stated, the 26th, 27th, and 28th, I will be in St. Cloud. X. NEW BUSINESS A. Approve the concept paper - CDC # 21-115 Conservation - Field Office (00:15:55) Sponsor: Mark W. Powless, General Manager Motion by Jonas Hill to approve the concept paper - CDC # 21-115 Conservation - Field Office, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Opposed: Kirby Metoxen Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 4 of 12 November 08, 2023 Public Packet 26 of 289 DRAFT B. Approve two (2) requested actions - CDC # 09-011 OCHD Integrated Campus (00:22:34) Sponsor: Mark W. Powless, General Manager Motion by Brandon Yellowbird-Stevens to approve procedural exception to forgo Phase II of the CIP process of routing the CDC approval package to the various review entities and to approve the CDC approval package for CDC # 09-011 OCHD Integrated Campus, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster For the record: Treasurer Lawrence Barton stated, at some juncture we have to reconcile and revisit the three-bid process resolution as well. Given there’s federal loan dollars, let alone, tribal contribution, and/or other sources from the clinic. I think it is problematic to make assumption that that resolution from 2020 is applicable to the scale of this project, given it’s de facto public money, it’s the members money. I don’t make assumption that’s an acceptable or agreeable means in which to move the project forward. I would hope that we come to consensus that this would be a three-bid project at a minimum. Thank you. C. Approve two (2) requested actions regarding the 2023 Facility and Life Safety Inspections on all Oneida Gaming Facilities (00:36:56) Sponsor: Mark W. Powless, General Manager Motion by Jonas Hill to accept the Annual Notice of Substantial Compliance with Facility Licensing Requirements in accordance with the Oneida Nation-State of Wisconsin Gaming Compact and to request the Oneida Gaming Commission to issue the letter of annual notice of Substantial Compliance for Life Safety and all supporting documentation required by the State of Wisconsin in accordance with compact requirements, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster XI. REPORTS A. OPERATIONAL 1. Accept the Emergency Management FY-2023 4th quarter report (00:39:03) Sponsor: Kaylynn Gresham, Director/Emergency Management Motion by Brandon Yellowbird-Stevens to accept the Emergency Management FY-2023 4th quarter report, seconded by Marlon Skenandore. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 5 of 12 November 08, 2023 Public Packet 27 of 289 DRAFT B. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Anna John Resident Centered Care Community Board FY-2023 4th quarter report (00:39:42) Sponsor: Lorna Skenandore, Chair/Anna John Resident Centered Care Community Board Motion by Brandon Yellowbird-Stevens to accept the Anna John Resident Centered Care Community Board FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 2. Accept the Oneida Community Library Board FY-2023 4th quarter report (00:40:21) Sponsor: Bridget John, Chair/Oneida Community Library Board Motion by Lawrence Barton to accept the Oneida Community Library Board FY-2023 4th quarter report, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 3. Accept the Oneida Environmental Resources Board FY-2023 4th quarter memorandum (00:40:43) Sponsor: Lisa Liggins, Secretary Motion by Brandon Yellowbird-Stevens to accept the Oneida Environmental Resources Board FY-2023 4th quarter memorandum, seconded by Marlon Skenandore. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 4. Accept the Oneida Nation Arts Board FY-2023 4th quarter report (00:41:12) Sponsor: Cody Cottrell, Chair/Oneida Nation Arts Board Motion by Kirby Metoxen to accept the Oneida Nation Arts Board FY-2023 4th quarter report, seconded by Lawrence Barton. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 5. Accept the Oneida Nation Veterans Affairs Committee FY-2023 4th quarter report (00:41:39) Sponsor: Gerald Cornelius, Chair/Oneida Nation Veterans Affairs Committee Motion by Lawrence Barton to accept the Oneida Nation Veterans Affairs Committee FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 6 of 12 November 08, 2023 Public Packet 28 of 289 DRAFT 6. Accept the Oneida Personnel Commission FY-2023 4th quarter memorandum (00:42:01) Sponsor: Lisa Liggins, Secretary Motion by Kirby Metoxen to accept the Oneida Personnel Commission FY-2023 4th quarter memorandum, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 7. Accept the Oneida Police Commission FY-2023 4th quarter report (00:42:28) Sponsor: Richard VanBoxtel, Chair/Oneida Police Commission Motion by Jonas Hill to accept the Oneida Police Commission FY-2023 4th quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 8. Accept the Pardon and Forgiveness Screening Committee FY-2023 4th quarter report (00:42:49) Sponsor: Eric Boulanger, Chair/Pardon and Forgiveness Screening Committee Motion by Lisa Liggins to accept the Pardon and Forgiveness Screening Committee FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 9. Accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY2023 4th quarter report (00:43:06) Sponsor: Diane Hill, Chair/Southeastern Wisconsin Oneida Tribal Services Advisory Board Motion by Kirby Metoxen to accept the Southeastern Wisconsin Oneida Tribal Services Advisory Board FY-2023 4th quarter report, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster C. ELECTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Election Board FY-2023 4th quarter report (00:43:29) Sponsor: Ray Skenandore, Chair/Oneida Election Board Motion by Brandon Yellowbird-Stevens to accept the Oneida Election Board FY-2023 4th quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 7 of 12 November 08, 2023 Public Packet 29 of 289 DRAFT 2. Accept the Oneida Gaming Commission FY-2023 4th quarter report (00:43:58) Sponsor: Mark A. Powless Sr., Chair/Oneida Gaming Commission Motion by Brandon Yellowbird-Stevens to accept the Oneida Gaming Commission FY-2023 4th quarter report, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Motion by Lisa Liggins to direct the OBC liaison to the Oneida Gaming Commission to follow up on the two items in the requested section of the report, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson Abstain: Brandon Yellowbird-Stevens Not Present: Jennifer Webster 3. Accept the Oneida Land Claims Commission FY-2023 4th quarter report (00:51:50) Sponsor: Chris Cornelius, Chair/ Oneida Land Claims Commission Motion by Lisa Liggins to accept the Oneida Land Claims Commission FY-2023 4th quarter report, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 4. Accept the Oneida Land Commission FY-2023 4th quarter report (00:53:06) Sponsor: Sidney White, Chair/Oneida Land Commission Motion by Jonas Hill to accept the Oneida Land Commission FY-2023 4th quarter report, seconded by Lawrence Barton. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 5. Accept the Oneida Nation Commission on Aging FY-2023 4th quarter report (00:53:43) Sponsor: Winnifred Thomas, Chair/Oneida Nation Commission on Aging Motion by Brandon Yellowbird-Stevens to accept the Oneida Nation Commission on Aging FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 6. Accept the Oneida Nation School Board FY-2023 4th quarter report (00:54:40) Sponsor: Sacheen Lawrence, Chair/Oneida Nation School Board Motion by Jonas Hill to accept the Oneida Nation School Board FY-2023 4th quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 8 of 12 November 08, 2023 Public Packet 30 of 289 DRAFT 7. Accept the Oneida Trust Enrollment Committee FY-2023 4th quarter report (00:55:01) Sponsor: Jermaine Delgado, Chair/Oneida Trust Enrollment Committee Councilman Kirby Metoxen left at 9:29 a.m. Motion by Lisa Liggins to accept the Oneida Trust Enrollment Committee FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Kirby Metoxen, Jennifer Webster Motion by Lawrence Barton to add in person presence to be required starting January 1, 2024, to the next BC work session, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Kirby Metoxen, Jennifer Webster D. STANDING COMMITTEES 1. Accept the Finance Committee FY-2023 4th quarter report (00:58:41) Sponsor: Lawrence Barton, Treasurer Councilman Kirby Metoxen returned at 9:31 a.m. Motion by Jonas Hill to accept the Finance Committee FY-2023 4th quarter report, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Abstained: Kirby Metoxen Not Present: Jennifer Webster 2. Accept the Legislative Operating Committee FY-2023 4th quarter report (00:59:12) Sponsor: Jameson Wilson, Councilman Motion by Lawrence Barton to accept the Legislative Operating Committee FY-2023 4th quarter report, seconded by Marlon Skenandore. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 9 of 12 November 08, 2023 Public Packet 31 of 289 DRAFT XII. GENERAL TRIBAL COUNCIL A. Approve the 2024 annual report (01:01:49) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to approve the 2024 annual report, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Motion by Lisa Liggins to direct the OBC officers to follow up on the two outstanding items in the memorandum dated October 31, 2023, regarding the General Tribal Council Directives report, seconded by Lawrence Barton. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster B. Approve the notice and materials for the January 15, 2024, tentatively scheduled annual General Tribal Council meeting (01:04:59) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to approve the notice and materials for the January 15, 2024, tentatively scheduled annual General Tribal Council meeting, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster XIII. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report (01:18:35) Sponsor: Jo Anne House, Chief Counsel Motion by Jonas Hill to accept the Chief Counsel report and to support the proposed language identified in the coexistence agreement identified in the November 7th memo pending final legal review, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 2. Accept the General Manager report (01:18:53) Sponsor: Mark W. Powless, General Manager Motion by Jonas Hill to accept the General Manager report, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 10 of 12 November 08, 2023 Public Packet 32 of 289 DRAFT 3. Accept the Gaming General Manager FY-2023 4th quarter report (01:19:11) Sponsor: Louise Cornelius, Gaming General Manager Motion by Lawrence Barton to accept the Gaming General Manager FY-2023 4th quarter report, seconded by Lisa Liggins. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 4. Accept the Retail General Manager FY-2023 4th quarter report (01:19:32) Sponsor: Debra Powless, Retail General Manager Motion by Jonas Hill to accept the Retail General Manager FY-2023 4th quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 5. Accept the Executive HR Director FY-2023 4th quarter report (01:19:50) Sponsor: Todd VanDen Heuvel, Executive HR Director Motion by Jonas Hill to accept the Executive HR Director FY-2023 4th quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 6. Accept the Security Director FY-2023 4th quarter report (01:20:06) Sponsor: Katsitsiyo Danforth, Security Director Motion by Lisa Liggins to accept the Security Director FY-2023 4th quarter report, seconded by Brandon Yellowbird-Stevens. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster 7. Accept the Treasurer's September 2023 report (01:20:23) Sponsor: Lawrence Barton, Treasurer Motion by Jonas Hill to accept the Treasurer's September 2023 report, seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 11 of 12 November 08, 2023 Public Packet 33 of 289 DRAFT B. AUDIT COMMITTEE 1. Accept the Audit Committee FY-2023 4th quarter report (01:20:41) Sponsor: Lisa Liggins, Secretary Motion by Kirby Metoxen to accept the Audit Committee FY-2023 4th quarter report, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster C. NEW BUSINESS 1. Review applications for two (2) elder 55+ vacancies - Pardon and Forgiveness Screening Committee (01:21:00) Sponsor: Lisa Liggins, Secretary Motion by Lisa Liggins to accept the discussion regarding the application for the Pardon and Forgiveness Screening Committee vacancy as information, seconded by Jonas Hill. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster XIV. ADJOURN (01:21:25) Motion by Brandon Yellowbird-Stevens to adjourn at 9:53 a.m., seconded by Jameson Wilson. Motion carried: Ayes: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jameson Wilson, Brandon Yellowbird-Stevens Not Present: Jennifer Webster Minutes prepared by Aliskwet Ellis, Senior Information Management Specialist. Minutes approved as presented on . Lisa Liggins, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 12 of 12 November 08, 2023 Public Packet 34 of 289 Adopt resolution entitled Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home.. Business Committee Agenda Request 1. Meeting Date Requested: 2. Session: IZ] Open 12/13/23 D Executive - must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: D Accept as information; OR Adopt resolution 4. Areas potentially impacted or affected by this request: D Finance 0 Law Office D Gaming/Retail D Other: Describe IZ] Programs/Services O DTS D B�ards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 35 of 289 Public Packet 36 of 289 Public Packet 37 of 289 Public Packet 38 of 289 Public Packet 39 of 289 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 BC Resolution # Leave line blank Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation has received Fiscal Recovery Funds (FRF) through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic; and WHEREAS, the Oneida Business Committee has approved application of ARPA FRF through the revenue loss formula set forth in 31 CFR 35.6(d)(2) which applied these federal funds throughout the Nation’s budget to governmental programs business units beginning with “42#####”; and WHEREAS, the savings from the application of these funds has resulted in tribal funds being placed in the line “Tribal Contribution Savings” in the Investment Report presented in the Treasurer’s Report; and WHEREAS, the Oneida Business Committee has determined that Tribal Contribution Savings funds should be used as set out in resolution # BC-06-09-21-B, as amended by resolution # BC06-23-21-C which designates percentage allocations to eight categories (percentages rounded) –  Direct Membership Assistance, 45% of funds;  Housing, 17% of funds;  Food and Agriculture, 12% of funds;  Education, 6% of funds;  Culture and Language, 10% of funds;  Revenue Generations, 2% of funds;  Government Roles and Responsibilities, 3% of funds;  Overall Priority – Land, Infrastructure, Sovereignty, 5% of funds; and Public Packet 40 of 289 BC Resolution # Leave Blank Amendment to BC Resolution # 07-13-22-P Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings Page 2 of 2 WHEREAS, the Oneida Nation Home Infrastructure Program will pay the cost of connecting enrolled members of the Oneida Nation who reside on the reservation to natural gas when the service is located on their roadway but is not run to their house, pay the cost for enrolled members of the Oneida Nation who live on the reservation, relying on a well for water, to purchase and have installed water softeners and/or water purification systems, and pay the cost for connecting enrolled members of the Oneida Nation who live on the reservation to internet when the service is located on their roadway, and pay the cost to buy out enrolled members of the Oneida Nation who live on the reservation out of their expensive contracts for internet service, propane gas service and water filtration rental contracts so that the above services can be implemented and completed.; and WHEREAS, the Project Owner for the proposed project is requesting $3,000,000 obligated from the Tribal Contribution Savings, Housing; and WHEREAS, the Oneida Nation Home Infrastructure Program is available to eligible enrolled members of the Oneida Nation who reside on the reservation, are at least 18 years of age, and are listed as the home owner; and WHEREAS, this project will be concluded by December 31, 2023 when allocated money lapses; and WHEREAS, the Oneida Business Committee has reviewed the proposed project; and NOW THEREFORE BE IT RESOLVED, that the Oneida Business Committee approves the obligation of funds for the Oneida Nation Home Infrastructure Program, in the amount of $3,000,000 from Tribal Contribution Savings, Housing with Mark W. Powless, General Manager assigned as the Project Owner. Public Packet 41 of 289 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Amendment to Resolution BC-07-13-22-P Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings Summary The resolution amends resolution BC-07-13-22-P, Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings, to revise the date in which the project needs to be completed by from December 31, 2023, to when the money lapses. Submitted by: Clorissa N. Leeman, Senior Staff Attorney, Legislative Reference Office Date: November 29, 2023 Analysis by the Legislative Reference Office The Oneida Nation received federal funds through the American Rescue Plan Act of 2021 (ARPA) funds to address matters arising out of the COVID-19 pandemic. The Oneida Business Committee has approved application of ARPA funds to lost revenue and allocation of tribal funds to the ARPA Federal Rescue Funds to investments in the “Lost Revenue” line (ARPA FRF LR) in the Investment Report. The savings from the application of these funds has resulted in tribal funds being placed in the line “Tribal Contribution Savings” in the Investment Report presented in the Treasurer’s Report” The Oneida Business Committee determined that these funds should be used as set out in resolution BC-06-09-21-B, Setting Goals for Application of Funding from the American Rescue Plan Act of 2021 to Direct Support to Individuals, Families, Community and the Oneida Nation, as amended by resolution BC-06-23-21-C, Amendment # 1 to the American Rescue Plan Act of 2021 Investment Allocation to Direct Membership Assistance. The Oneida Business Committee adopted resolution BC-07-13-22-P, Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings, which approved the obligation of funds for the Oneida Nation Home Infrastructure Program, in the amount of three million dollars ($3,000,000) from Tribal Contribution Savings, Housing with Mark W. Powless, General Manager assigned as the Project Owner. Resolution BC-08-25-21-C was exempt from the statement of effect requirement in accordance with resolution BC-07-28-21-L, Amending Requirement for a Statement of Effect to Exclude Resolutions Obligating ARPA FRF LR Funds for Projects Approved Through the FRF Office. This resolution amends resolution BC-07-13-22-P, Obligation for Oneida Nation Home Infrastructure Program Utilizing Tribal Contribution Savings, to revise the date in which the project needs to be completed by from December 31, 2023, to when the money lapses. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet Adopt resolution entitled Pardon Forgiveness Law Application Fee 42 of 289 Public Packet 43 of 289 Public Packet 44 of 289 Public Packet 45 of 289 Public Packet 46 of 289 Public Packet 47 of 289 Title 1. Government and Finances - Chapter 126 PARDON AND FORGIVENESS Tsi>n@hte Sent: Friday, November 17, 2023 1:57 PM To: Secretary ; Tehassi Tasi Hill ; Brandon L. Yellowbird-Stevens ; Lawrence E. Barton ; Lisa A. Liggins ; Kirby W. Metoxen ; Jennifer A. Webster ; Jameson J. Wilson ; Marlon G. Skenandore ; Jonas G. Hill Cc: Danelle A. Wilson ; Rhiannon R. Metoxen ; Kristal E. Hill ; David P. Jordan ; Janice M. Decorah ; Fawn J. Billie ; Fawn L. Cottrell ; Maureen S. Perkins Subject: E-POLL REQUEST #4: Approve the travel request - Vice-Chairman Brandon YellowbirdStevens - White House Tribal Nations Summit- Washington, D.C. - December 5-7, 2023 E-POLL REQUEST Summary: The White House Tribal Nations Summit is an event held annually in Washington, D.C. with representation of Tribal Leaders from across the nation. The Summit allows for the opportunity to Public Packet 132 of 289 engage directly with officials on the highest level of the current Biden-Harris Administration. ViceChairman Yellowbird-Stevens has agreed to attend on behalf of the Oneida Nation, as they are allowing only one Leader from each Nation. Justification for E-Poll: Travel arrangements need to be made and the travel occurs before the next BC meeting. Requested Action: Approve the travel request - Vice-Chairman Brandon Yellowbird-Stevens - White House Tribal Nations Summit- Washington, D.C. - December 5-7, 2023 Deadline for response: Responses are due no later than 4:30 p.m., Monday, November 20, 2023. Voting: Use the voting button above, if available; OR Reply with “Support” or “Oppose”. Aliskwet Ellis Senior Information Management Specialist Government Administrative Office O: 920.869.4408 • E: cellis1@oneidanation.org P.O. Box 365 • Oneida, WI • 54155 A good mind. A good heart. A strong fire. CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform us promptly by reply e-mail, then delete the e-mail and destroy any printed copy. Public Packet 133 of 289 Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ‫ ܈‬Open ‫ ܆‬Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ‫ ܆‬Accept as information; OR Approve the Travel Request for Vice-Chairman Brandon Yellowbird-Stevens who has been invited to attend the White House Tribal Nations Summit in Washington D.C. – December 6 -7, 2023 4. Areas potentially impacted or affected by this request: ‫ ܆‬Finance ‫ ܆‬Law Office ‫ ܆‬Gaming/Retail ‫ ܆‬Other: Describe ‫ ܆‬Programs/Services ‫ ܆‬MIS ‫ ܆‬Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 11/15/2021 Page 1 of 2 Public Packet 134 of 289 6. Supporting Documents: ‫ ܆‬Bylaws ‫ ܆‬Contract Document(s) ‫ ܆‬Correspondence ‫ ܆‬Draft GTC Notice ‫ ܆‬Draft GTC Packet ‫ ܆‬E-poll results/back-up ‫ ܆‬Other: Describe ‫ ܆‬Fiscal Impact Statement ‫ ܆‬Law ‫ ܆‬Legal Review ‫ ܆‬Minutes ‫ ܆‬MOU/MOA ‫ ܆‬Petition ‫ ܆‬Presentation ‫ ܆‬Report ‫ ܆‬Resolution ‫ ܆‬Rule (adoption packet) ‫ ܆‬Statement of Effect ‫ ܈‬Travel Documents 7. Budget Information: ‫ ܈‬Budgeted – Tribal Contribution ‫ ܆‬Unbudgeted ‫ ܆‬Other: Describe ‫ ܆‬Budgeted – Grant Funded ‫ ܆‬Not Applicable 8. Submission: Authorized Sponsor: Brandon Yellowbird-Stevens, Vice-Chairman Primary Requestor: Name, Title/Entity Revised: 11/15/2021 Page 2 of 2 Public Packet 135 of 289 Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 12 / 13 / 23 e-poll requested 2. General Information: Event Name: White House Tribal Nations Summit Attendee(s): Brandon Stevens Event Location: Washington D.C. Departure Date: Dec 5, 2023 Attendee(s): Return Date: Dec 7, 2023 Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: $2650 Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: The White House Tribal Nations Summit an event held annually in Washington D.C. with representation from Tribal Leaders from across the nation. The Summit allows for the opportunity to engage directly with officials on the highest level of the current Biden-Harris Administration. Vice-Chairman Yellowbird-Stevens has agreed to attend on behalf of the Oneida Nation, as they are allowing only one Leader from each Nation. 5. Submission Sponsor: Brandon Stevens, Vice-Chairman 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 136 of 289 Rhiannon R. Metoxen From: Sent: To: Cc: Subject: Attachments: Danelle A. Wilson Tuesday, November 14, 2023 9:27 AM Brandon L. Yellowbird-Stevens; Melinda J. Danforth; Rhiannon R. Metoxen Tehassi Tasi Hill FW: White House Tribal Nations Summit December 6-7, 2023_ Dear Tribal Leader Letter White House Tribal Nations Summit 2023 DTLL.pdf GoodmorningBrandon, AttachedistheinvitefortheWhiteHouseTribalNationSummit.  Thelinktoregisterisembeddedintheletter.  Yaw‫ݦݞ‬kó (Thank you) Danelle Wilson She/her/hers Executive Assistant Oneida Nation Chairman office 920.869.4389 fax 920.869.4040 PO Box 365 Oneida, WI 54115-0365 oneida-nsn.gov =[]=[]=<>=[]=[]= The only person you are destined to become is the person you decide to be ~ Ralph Waldo Emerson  From:Baker,Diane Sent:Monday,November13,202312:35PM To:Mikew@badriverͲnsn.gov;james.crawford@fcpͲnsn.gov;maasusga@hoͲchunk.com;Louis.Taylor@lcoͲnsn.gov; jjohnsonsr@ldftribe.com;TehassiTasiHill;nicole.boyd@redcliffͲnsn.gov; thomasf@stcroixojibweͲnsn.gov;Robert.vanzile@sccͲnsn.gov;shannon.holsey@mohicanͲnsn.gov Cc:brtsecretary@badriverͲnsn.gov;Terri.Miller@lcoͲnsn.gov;JAllen@ldftribe.com;jody.hartwig@mohicanͲnsn.gov; DanelleA.Wilson;melissa.topping@redcliffͲnsn.gov;Carmen.McGeshick@sccͲnsn.gov; Alex.McCorkle@fcpͲnsn.gov;virginia.deford@hoͲchunk.com;Warren,LynnM;Poitra,Tammie  Subject:WhiteHouseTribalNationsSummitDecember6Ͳ7,2023_DearTribalLeaderLetter  Good afternoon Tribal Leaders, 1 Public Packet 137 of 289 I hope my message finds you safe and well. We have been asked to share with you the attached White House, Dear Tribal Leader letter (DTLL) announcing the White House Tribal Nations Summit coming up on December 6-7, 2023. Please see the attachment for specific details and note, registration for the event is due November 27, 2023 by 5pm EST. Diane L. Baker Superintendent/Program Manager Great Lakes Agency 916 Lake Shore Drive W Ashland, Wisconsin 54806 715-682-4527 (office) 612-816-9626 (mobile) Telework status Th & F “Wherethere’sawill,there’saway”  WARNING: This – e-mail (including any attachments) may contain Privacy Act Data/Sensitive Data which is intended only for the use of individual(s) to whom it is addressed. It may contain information that is privileged, confidential, or otherwise protected from disclosure under application laws. If you are not the intended recipient, you are hereby notified that any distribution or copy of this e-mail is strictly prohibited. 2 Public Packet 138 of 289 Dear Tribal Leader, The White House is pleased to announce the 2023 White House Tribal Nations Summit on December 6th and 7th in Washington, D.C. This event is at the core of the Biden-Harris Administration’s commitment to our Nationto-Nation relationship with Tribal Nations. The Summit will feature new Administration announcements and updates in our work to implement vital policy initiatives supporting Tribal communities. The Summit is also an opportunity for Tribal leaders and top Administration officials to have meaningful conversations about the most important issues facing Tribal communities. The Biden-Harris Administration looks forward to having productive conversations with Tribal government representatives from across Indian Country about all that we have accomplished and what more we can accomplish together. Additional details are forthcoming. Please register for the 2023 White House Tribal Nations Summit by 5pm ET on Monday, November 27th, 2023 at the link below. Due to limited capacity, we can only accommodate one Tribal leader per Tribe. Tribal leaders who cannot attend, but would like to designate another governmental representative of the Tribe, may do so by emailing TNS@who.eop.gov. Please register here: White House Tribal Nations Summit | IGA | The White House If you have any questions, please reach out to TNS@who.eop.gov. Respectfully, White House Office of Intergovernmental Affairs White House Domestic Policy Council Public Packet 139 of 289 Enter the e-poll results into the record regarding the approved travel request for Councilwoman Jennifer... Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. General Information: Session: ☐ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet From: To: Cc: Subject: Date: Attachments: 140 of 289 Secretary Secretary; Tehassi Tasi Hill; Brandon L. Yellowbird-Stevens; Lawrence E. Barton; Lisa A. Liggins; Kirby W. Metoxen; Jennifer A. Webster; Jameson J. Wilson; Marlon G. Skenandore; Jonas G. Hill Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; David P. Jordan; Janice M. Decorah; Fawn J. Billie; Fawn L. Cottrell; Maureen S. Perkins E-POLL RESULTS #1: Approve the travel request - Councilwoman Jennifer Webster - IHS Tribal Self Governance Advisory Committee meeting - Washington, D.C. - December 12-14, 2023 Monday, November 20, 2023 1:14:44 PM BCAR Approve the travel request - Councilwoman Jennifer Webster - IHS TSGAC - Washington D.C. - December 12-14, 2023.pdf E-POLL RESULTS The e-poll to approve the travel request - Councilwoman Jennifer Webster - IHS Tribal Self Governance Advisory Committee meeting - Washington, D.C. - December 12-14, 2023, has carried. Below are the results: Support: Lawrence Barton, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon Yellowbird-Stevens Aliskwet Ellis Senior Information Management Specialist Government Administrative Office From: Secretary Sent: Thursday, November 16, 2023 1:22 PM To: Secretary ; Tehassi Tasi Hill ; Brandon L. Yellowbird-Stevens ; Lawrence E. Barton ; Lisa A. Liggins ; Kirby W. Metoxen ; Jennifer A. Webster ; Jameson J. Wilson ; Marlon G. Skenandore ; Jonas G. Hill Cc: Danelle A. Wilson ; Rhiannon R. Metoxen ; Kristal E. Hill ; David P. Jordan ; Janice M. Decorah ; Fawn J. Billie ; Fawn L. Cottrell ; Maureen S. Perkins Subject: E-POLL REQUEST #1: Approve the travel request - Councilwoman Jennifer Webster - IHS Tribal Self Governance Advisory Committee meeting - Washington, D.C. - December 12-14, 2023 E-POLL REQUEST Summary: The Indian Health Service (IHS) Tribal Self Governance Advisory Committee (TSGAC) provides a forum for Tribal and Federal officials to discuss issues related to Tribal administration of Federal programs and services, exchange ideas, and develop solutions intended to improve Self-Government and enhance the Tribal-Federal partnership. All travel expenses are reimbursed. Public Packet 141 of 289 Justification for E-Poll: Travel arrangements need to be made and the second BC meeting in November has been cancelled. The travel occurs before the next BC meeting. Requested Action: Approve the travel request - Councilwoman Jennifer Webster - IHS Tribal Self Governance Advisory Committee meeting - Washington, D.C. - December 12-14, 2023 Deadline for response: Responses are due no later than 4:30 p.m., Friday, November 17, 2023. Voting: Use the voting button above, if available; OR Reply with “Support” or “Oppose”. Aliskwet Ellis Senior Information Management Specialist Government Administrative Office O: 920.869.4408 • E: cellis1@oneidanation.org P.O. Box 365 • Oneida, WI • 54155 A good mind. A good heart. A strong fire. CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform us promptly by reply e-mail, then delete the e-mail and destroy any printed copy. Public Packet 142 of 289 Public Packet 143 of 289 Public Packet 144 of 289 Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 11 / 22 D e-poll requested / 23 2. General Information: Self Governance Mtg (IHS-TSGAC) Event Name: ---------------------------------Event Location: Departure Date: I._____D_e_c_em _ _b_er_ 1_2_ ,20_ _ 2_3_ Return Date: Bl l�----- -----�tJ=..,,=I l�------------�B=..,,=I Attendee(s): !Jennifer Webster Washington DC ___, _ December 14,2023 Attendee(s): Attendee(s): 3. Budget Information: [gJ Funds available in individual travel budget(s) D Unbudgeted Cost Estimate: $2394.50 [gJ Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: Council Member Jennifer Webster - Indian Health Service's Tribal Self-Governance Advisory Committee Meeting. Washington DC December 12 -14,2023 IHS TAGAC Meeting: Dec. 13 (all day) Dec. 14 (am only) The l nidan Health Service (IHS) Tribal Self Governance Advisory Committee (TSGAC) provides a forum for Tribal and Federal officials to discuss issues related to Tribal administration of Federal programs and services, exchange ideas, and develop solutions intended to improve Self-Government and enhance the Tribal-Federal partnership. All travel expenses are reimbursed. _EJ_I _ _ _ _ _ _ - _r______________________ _ _ _ _ _ _ _ .p Sponsor: ennifer Webster,Councilmembe 5. Submission I I 1 ) Save a copy of this form for your records. Save a Copy... 2 ) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 145 of 289 Public Packet 146 of 289 ONEIDA NATION TRAVEL AUTHORIZATION REQUEST General Travel Information Jennifer Webster Name of Traveler Le al name as it a pears on Travelers Driver's License or State ID, no nicknames Employee Number Washington DC 12/12/2023 Destination City Departure date 12/14/2023 Return date Self Governance Mtg (IHS TSGAC) Purpose of travel Charged GL Account GSA (General Setvices Administration) Rates are linked on SharePoint under Employee Resources I Per Diem rate per day (meals) $ 79.00 Cost Estimate Information Personal Automobile Mileage Expenses Total miles Multiply by the MileaQe rate I Description Per Diem for initial travel date Per Diem full day at destination Per Diem for return travel date Included meals total Miscellaneous expenses: taxi, parkinQ, fees, etc. Lodging including room, taxes, fees, and hotel parking Airfare Luggage Fees Car Rental Registration Allowable nrice adiustment Total Cost Estimate Rate $ 79.00 $ 79.00 $ 79.00 Factor 0.75 1.00 0.75 $.625 Days 1 1 1 I $ 0.00 Total $ 59.25 $ 79.00 $ 59.25 $1.00 $ 50.00 $ 246.50 Sub-Total= Travel Advance $ 196.00 Sub-Total= Virtual Card 3 $ 588.00 $1,000.00 $ 60.00 $ 0.00 $ 0.00 $ 500.00 $2,148.00 $2,394.50 I understand this advance will be deducted from my claim for reimbursement of actual travel expenses. I also understand that if this advance in not cleared within 10 calendar days after my travel return date, the Nation has the authority to withhold any advanced funds from future wages. Si natures I A Date Traveler Su ervisor Send all travel related items to: CentralAccounting_ Travel@oneidanation.org Public Packet 147 of 289 Enter the e-poll results into the record regarding the approved travel request for Councilman Jameson... Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☒ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: CELLIS1 Public Packet From: To: Cc: Subject: Date: Attachments: 148 of 289 Secretary Secretary; Tehassi Tasi Hill; Brandon L. Yellowbird-Stevens; Lawrence E. Barton; Lisa A. Liggins; Kirby W. Metoxen; Jennifer A. Webster; Jameson J. Wilson; Marlon G. Skenandore; Jonas G. Hill Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; David P. Jordan; Janice M. Decorah; Fawn J. Billie; Fawn L. Cottrell; Maureen S. Perkins; BC_Agenda_Requests E-POLL RESULTS #2: Approve the travel request – Councilman Jameson Wilson – 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference – Hollywood, FL – February 2-8, 2024 Monday, November 20, 2023 1:14:59 PM BCAR Approve the travel request - Councilman Jameson Wilson - Renewable Energy Conference - Hollywood, FL - Feb 2-8, 2024.pdf MS comment beyond vote.pdf E-POLL RESULTS The e-poll to approve the travel request – Councilman Jameson Wilson – 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference – Hollywood, FL – February 2-8, 2024, has carried. Below are the results: Support: Lawrence Barton, Jonas Hill, Lisa Liggins, Kirby Metoxen, Marlon Skenandore, Jennifer Webster, Jameson Wilson, Brandon Yellowbird-Stevens Per section 5.2.c. of the OBC SOP “Conducting Electronic Voting (E-polls)”, attached are copies of any comment made by an OBC member beyond a vote. Aliskwet Ellis Senior Information Management Specialist Government Administrative Office From: Secretary Sent: Thursday, November 16, 2023 1:26 PM To: Secretary ; Tehassi Tasi Hill ; Brandon L. Yellowbird-Stevens ; Lawrence E. Barton ; Lisa A. Liggins ; Kirby W. Metoxen ; Jennifer A. Webster ; Jameson J. Wilson ; Marlon G. Skenandore ; Jonas G. Hill Cc: Danelle A. Wilson ; Rhiannon R. Metoxen ; Kristal E. Hill ; David P. Jordan ; Janice M. Decorah ; Fawn J. Billie ; Fawn L. Cottrell ; Maureen S. Perkins Subject: E-POLL REQUEST #2: Approve the travel request – Councilman Jameson Wilson – 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference – Hollywood, FL – February 2-8, 2024 E-POLL REQUEST Summary: Public Packet 149 of 289 Councilman Wilson is requesting to attend The Renewable Energy Conference Feb. 2-8, 2024. The 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference will focus on the newly changing landscape for Tribal energy development and sustainability, including best practices, federal leadership, policy, and regulatory changes, funding a project, and project planning/development trends. The Conference will give Tribes and First Nations an opportunity to explore the range of renewable energy and sustainability opportunities that exist and how to start the process. With energy being one of Councilman Wilson’s five priorities for the term, attending this conference could provide resources, partnerships, and opportunities for the Nation. Justification for E-Poll: E-poll is requested due to time constraints of solidifying travel and keeping travel costs to a minimum. This travel request was prepared to be submitted to the December 13, 2023, BC Meeting for consideration. With travel costs continuing to rise, it is requested that this request be considered by the committee via e-poll. Requested Action: Approve the travel request – Councilman Jameson Wilson – 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference – Hollywood, FL – February 2-8, 2024 Deadline for response: Responses are due no later than 4:30 p.m., Friday, November 17, 2023. Voting: Use the voting button above, if available; OR Reply with “Support” or “Oppose”. Aliskwet Ellis Senior Information Management Specialist Government Administrative Office O: 920.869.4408 • E: cellis1@oneidanation.org P.O. Box 365 • Oneida, WI • 54155 A good mind. A good heart. A strong fire. CONFIDENTIALITY NOTICE: This message and any included attachments are intended only for the addressee. This message may contain privileged, confidential, or proprietary information. Unauthorized forwarding, printing, copying, distribution, or use of such information is strictly prohibited and may be unlawful. If you have received this message in error, please inform us promptly by reply e-mail, then delete the e-mail and destroy any printed copy. Public Packet 150 of 289 Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Approve travel request for Councilman Jameson Wilson to attend the 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference February 68, 2024 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: OBC ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 151 of 289 6. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☐ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☒ Travel Documents 7. Budget Information: ☒ Budgeted – Tribal Contribution ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Not Applicable ☒ Other: NEW North reimbursing $500 of registration fee 8. Submission: Authorized Sponsor: Jameson Wilson, Councilman Primary Requestor: Fawn Cottrell, Executive Assistant to Councilman Wilson Revised: 08/25/2023 Page 2 of 2 Public Packet 152 of 289 / / ANNUAL RENEWABLE ENERGY & SUSTAINABILITY CONFERENCE Public6TH Packet 153 of 289 FEBRUARY 6-8, 2024 TIME 8:00 – 9:00am 9:00 – 9:15am 9:15 – 9:45am 9:45-10:45am 10:45 – 11:00am TUESDAY, FEBRUARY 6 Registration: 1st Floor Lobby Continental Breakfast:Classroom 1 Welcome Facilitator: Chance Rush (Hidatsa, Arapaho, Dakota, Oneida, Otoe) Cloudboy Consulting, LLC Opening Prayer Opening Remarks: Marcellus W. Osceola, Jr. Chairman, Seminole Tribe of Florida Opening Keynote Presentation: DOE Office of Indian Energy Overview & Funding Opportunities Across the Department Lizana Pierce, Deployment Supervisor Office of Indian Energy U.S. Department of Energy Dr. Thomas Jones (Cherokee Nation of Oklahoma, Naknek Native Village), Deployment Specialist U.S. DOE Office of Indian Energy Policy and Programs Updates to the Seminole Tribe of Florida Big Cypress and Brighton Solar Projects Harvey Rambarath, PMP, AICP, LEED GA, Assistant Director Planning & Development, Seminole Tribe of Florida BREAK 11:00 – 12:00pm What Energizing Rural Communities Means for Galena, Alaska Tim Kalke, Sustainable Energy for Galena Alaska, Inc. (SEGA) 12:00 – 1:30pm LUNCH IN THE BEAR CLAN ROOM 1:30 – 2:30pm Why Community Engagement is Essential for Clean Energy Projects on Tribal Lands Michelle Holiday (Iowa Tribe of Oklahoma) President of Michelle Holiday & Associates Jacquelyn Barnum Director of Planning and Operations Cabazon Band of Cahuilla Indians 2:30 – 3:30pm Decarbonizing Transportation Energy and Considerations for Indian Country Victoria Flowers, Senior Environmental Scientist, Oneida Engineering Solutions (OES) Tammy Klein, Founder & CEO, Transport Energy Strategies 3:00 – 3:45pm BREAK 3:45 – 4:45pm Bureau of Indian Affairs Renewable Energy Accelerated Deployment Initiative Dale Albert Bond, Division Chief, Division of Energy and Mineral Development U.S. Dept. Of the Interior – Bureau of Indian Affairs – Office of Trust Services ANNUAL RENEWABLE ENERGY & SUSTAINABILITY CONFERENCE Public6TH Packet 154 of 289 FEBRUARY 6-8, 2024 TIME 7:30 – 8:30am 8:30 – 9:30am 9:30 – 10:00am 10:00 – 10:30am 10:30 – 11:00am 11:00 – 12:00pm 12:00 – 1:30pm 1:30 – 2:00pm 2:00 – 3:00pm 3:00 – 3:15pm 3:15 – 4:15pm WEDNESDAY, FEBRUARY 7 Registration: 1st Floor Lobby Continental Breakfast:Classroom 1 An Energy Independent Tribal Nation John Osceola (Seminole Tribe of Florida), Owner Gem Osceola (Seminole Tribe of Florida), Advisor Emre Erkul, Advisor Florida Seminole Commerce Vincent Benini, Chief Commercial Officer PositivEnergy Affordable Housing and Sustainable Energy Efficiencies Shelly J. Tucciarelli (Oneida Nation of Wisconsin) Founder and Executive Director, Visionary Ventures Hydrogen Alliance Roxana Bekemohammadi, Founder & Executive Director United States Hydrogen Alliance, formerly known as Western States Hydrogen Alliance NETWORKING BREAK Florida Power and Light – Reducing Carbon-Based Power Sources Desiree Cureton, Sr. Project Manager, Tribal Relations – Introduction Lauren Sher, Sr. Director of Development – FPL’s Decarbonization Program Sunanda Behara, Exec. Director of Development – SolarVantage and Powering Public Spaces Kristin Eaton, Sr. Environmental Specialist – Solar and Wildlife Corridors LUNCH IN THE BEAR CLAN ROOM Renewable Energy & Sustainability In Alaska: Challenges & Opportunities David Karabelnikoff (Knik Tribe - Aleut and Athabaskan) Renewable Energy & Regenerative Economic Development Karabelnikoff & Associates Leveraging and Maximizing Financial Assistance and Tax Credits for Tribal Clean Energy Projects Pilar Thomas (Pascua Yaqui Tribe), Partner, Quarles and Brady LLP BREAK No-Cost Capacity-Building Services for Tribal Clean Energy Development Cheri Smith (Mi’Kmaq descendant), President & CEO MIT Indigenous Communities Fellow David Harper (Colorado River Indian Tribes/Mohave) Head of Tribal Engagement & DEIJ Jennifer Rouda Head of Technical Assistance and Project Finance Wendolyn Holland Sr. Advisor, Policy & Tax Alliance for Tribal Clean Energy ANNUAL RENEWABLE ENERGY & SUSTAINABILITY CONFERENCE Public6TH Packet 155 of 289 FEBRUARY 6-8, 2024 TIME WEDNESDAY, FEBRUARY 7 4:15 – 5:00pm Micro-Grid Developments in Indian Country Ken Ahmann Tribal Utility Authority Director Colusa Indian Energy TIME THURSDAY, FEBRUARY 8 7:00 – 8:00am 8:00 – 9:00am 9:00 – 10:00am 10:00 – 10:15am 10:15 – 11:00am 11:00 – 12:00pm 12:00 – 1:30pm 1:30 – 2:30pm 2:30 – 2:45pm 2:45 – 3:45pm Registration: 1st Floor Lobby Continental Breakfast:Classroom 1 Little River Band of Ottowa Indians - Native American Utility Company: Tribal Power Program Eugene Magnuson (Pokagon Band of Potawatomi Indians) Lacey Horn (Cherokee Nation) Mike Bedley Native American Utility Company (NAUC) Evaluating Human and Institutional Infrastructure to Maximize Energy and Sustainability Opportunities Amy Wilson, Founder & Principal Consultant SEE Renewal BREAK Building a Community-Led Climate Resiliency Program Jill Horwitz, M.U.R.P., LEED-GA Climate Resiliency Officer Krystle Bowers (Seminole Tribe of Florida) Climate Resiliency Policy Coordinator Cody Motlow (Seminole Tribe of Florida) Climate Resiliency Outreach Coordinator Heritage and Environment Resources Office Seminole Tribe of Florida Reducing Climate Pollution: Priority Climate Action Plans for Tribes Todd Isherwood, Resilient Energy Program Manager Sovereign Resiliency Partners Poonam Boparai, Principal and San Diego Office Director Ascent Environmental LUNCH IN THE BEAR CLAN ROOM Microgrids to Support Tribal Energy Sovereignty Tim McDuffie, PE, Business Development Manager Scale Microgrids BREAK Championing Tribal Energy Sovereignty & Grid Resilience Shaun Tsabetsaye (Zuni Pueblo) Sr. Business Development Manager Digital Energy Solutions Larsen & Toubro Limited Power Transmission & Distribution Public Packet From: To: Cc: Subject: Date: 156 of 289 Marlon G. Skenandore Jonas G. Hill; Secretary; Tehassi Tasi Hill; Brandon L. Yellowbird-Stevens; Lawrence E. Barton; Lisa A. Liggins; Kirby W. Metoxen; Jennifer A. Webster; Jameson J. Wilson Danelle A. Wilson; Rhiannon R. Metoxen; Kristal E. Hill; David P. Jordan; Janice M. Decorah; Fawn J. Billie; Fawn L. Cottrell; Maureen S. Perkins Re: E-POLL REQUEST #2: Approve the travel request – Councilman Jameson Wilson – 6th Annual Seminole Tribe of Florida Renewable Energy and Sustainability Conference – Hollywood, FL – February 2-8, 2024 Thursday, November 16, 2023 3:13:39 PM Support FYI would like to be an additional add on to this travel request. Marlon Get Outlook for iOS Public Packet 157 of 289 Accept the OBC Customer Service Training Guide as information Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☒ Accept as information; OR Accept the OBC Customer Service Training Guide as an FYI 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☒ Other: OBC ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 158 of 289 6. Supporting Documents: ☐ Bylaws ☐ Fiscal Impact Statement ☐ Presentation ☐ Contract Document(s) ☐ Law ☐ Report ☐ Correspondence ☐ Legal Review ☐ Resolution ☐ Draft GTC Notice ☐ Minutes ☐ Rule (adoption packet) ☐ Draft GTC Packet ☐ MOU/MOA ☐ Statement of Effect ☐ E-poll results/back-up ☐ Petition ☐ Travel Documents ☒ Other: Oneida Business Committee Customer Service Training Guide 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Jameson Wilson, Councilman Primary Requestor: Fawn Cottrell, Executive Assistant to Counciman WIlson Revised: 08/25/2023 Page 2 of 2 Public Packet 159 of 289 Oneida Business Committee Customer Service Training Guide September 27, 2023 1 Public Packet 160 of 289 Table of Contents: • Introduction……………………………………………………………pg. 3 • Vision and Mission……………………………………………………pg. 3 • Scope of Services……………………………………………………. .pg. 3 • Duties and Responsibilities…………………………………………....pg. 4 • Points of Contact & Liaison Chart……………………………………pg. 5 • Customer Service Training…………………………………………....pg. 8 • Call Log………………………………………………………………pg. 10 • Avaya Phone How-to Instructions…………………………………....pg. 11 2 Public Packet 161 of 289 Introduction Congratulations on joining a team of people dedicated to serving Oneida Nation members and clients! We are excited to have you on our team, welcome aboard! This training guide will provide you with the necessary knowledge to provide the utmost excellent customer service to Oneida Nation members, clients, and customers. Vision and Mission Vision Statement A Nation of strong families built on Tsinuykwaliho T^ and a strong economy Mission Statement To strengthen and protect our people, reclaim our land and enhance the environment by exercising our sovereignty Scope of Services • Share information regarding governmental processes of the Oneida Nation o General Tribal Council o Oneida Business Committee o Government Administrative Office • Direct members to the appropriate department if/when needed • In the event of an escalated call: o Political Appointee shall contact their supervisor and either transfer the caller to the supervisor or provide the supervisor’s phone number and email to the caller and inform the member they will be contacted by the supervisor within 24 hours. 3 Public Packet 162 of 289 o If the caller requests to make a formal community complaint, the OBC member will follow the guidance set forth in the Community Complaints and/or Concerns SOP. Duties and Responsibilities  Always provide excellent customer service for all internal and external customers of the operations and in all activities. Establish and maintain effective working relationships with all internal and external customers of the Oneida Nation and community, including: o Explaining complex information in simple terms o Determine which Oneida Nation department or program best fits the customer need and refer customer.  If unable to identify the appropriate department, transfer the customer to the Call Center Coordinator.  Ensure established procedures and processes are utilized at all times, to provide the customer maximum understanding of Oneida Nation services.  Take customer calls and provide accurate, satisfactory answers to their queries and concerns.  De-escalate situations involving dissatisfied customers, offering patient assistance and support.  Collaborate with other Oneida Nation administrative professionals to improve customer service experience.  Professionally handle inbound and outbound calls o Record Tribal member information (name and enrollment number), details of comments, inquiries, complaints, concerns, needed follow-up and actions taken  Effectively communicate and coordinate with internal administrative departments of the Oneida Nation to improve customer service experience  Provide Tribal members with organizational information such as services, programs, policies, procedures etc.  Check voicemail messages upon arriving for shift and after lunch break 4 Public Packet 163 of 289 Points of Contact OBC members and staff Phone number Tehassi Hill – Chair (920) 869-4420 Email address Thill7@oneidanation.org Danelle Wilson, Executive Assistant – Chair (920) 869-4389 Dwilson1@oneidnation.org Brandon Yellowbird Stevens – Vice Chair (920) 869-4378 bstevens@oneidanation.org RC Metoxen, Project Coordinator – Vice Chair (920) 869-4469 Rmetoxe2@oneidanation.org Lisa Liggins – Secretary (920) 869-4421 lliggins@oneidanation.org David Jordan – Gov’t Relations Specialist – Secretary (920) 869-4483 djordan1@oneidanation.org Larry Barton – Treasurer (920) 869-4394 Lbarton2@oneidanation.org Janice Decorah – Legislative Assistant – Treasurer (920) 869-4462 Jdecora2@oneidanation.org Jennifer Webster – Councilwoman (920) 869-4457 Jwebste1@oneidanation.org Kirby Metoxen – Councilman (920) 869-4441 kmetox@oneidanation.org Kristal Hill, Executive Assistant – Councilman Metoxen (920) 869-4344 khill@oneidnation.org 5 Public Packet 164 of 289 Jameson Wilson – Councilman (920) 869-4385 jwilson@oneidanation.org Fawn Cottrell, Executive Assistant – Councilman Wilson (920) 869-4374 fcottrel@oneidanation.org Marlon Skenandore – Councilman (920) 869-4424 Mskenan1@oneidanation.org Fawn Billie, Executive Assistant – Councilman Skenandore (920) 869-4337 fbillie@oneidanation.org Jonas Hill – Councilman (920) 869-4461 Jhill1@oneidanation.org Maureen Perkins, Legislative Assistant – Councilman Hill (920) 869-4482 Mperkin2@oneidanation.org Position/ Role: OBC Area Manager Boards, Committees & Commissions Supervisor GAO Call Center Coordinator Web Content Administrator Sr. Communications Specialist Public Relations Director Name: Lisa Summers Brooke Doxtator Phone Number: (920)869-4447 (920)869-4452 Lisa Hill (920)869-4481 Xavier Horkman (920)869-4313 Nathan Wisneski (920)869-4458 Bobbi Webster (920)869-4270 6 Public Packet 165 of 289 Standing Committees of the Oneida Nation Members Lisa Liggins, Secretary Kirby Metoxen, Councilman Marlon Skenandore, Councilman Finance Committee Lawrence Barton, Treasurer Lisa Liggins, Secretary Jennifer Webster, Councilwoman Jonas Hill, Councilman Legislative Operating Committee Jonas Hill, Councilman Kirby Metoxen, Councilman Marlon Skenandore, Councilman Jennifer Webster, Councilwoman Jameson Wilson, Councilman Entity Audit Committee Entity Oneida Election Board Oneida Environmental Resource Board Oneida Gaming Commission Primary Liaison Regulatory/Hearing Body Lisa Liggins Marlon Skenandore Tehassi Hill Lawrence Barton Oneida Land Commission Oneida Pardon and Forgiveness Screening Committee Oneida Police Commission Tehassi Hill Jonas Hill Jonas Hill Kirby Metoxen Jennifer Webster Jennifer Webster Lisa Liggins Jonas Hill Entity Oneida Nation School Board Oneida Trust Enrollment Committee Primary Liaison Marlon Skenandore Jameson Wilson, Member Advisory Jennifer Webster Alternate Liaison Lisa Liggins Lisa Liggins Jennifer Webster Jennifer Webster Brandon Yellowbird-Stevens Anna John Resident Centered Care Community Board Oneida Nation Arts Board Oneida Nation Commission on Aging Oneida Land Claims Commission Oneida Community Library Board Southeast Wisconsin Oneida Tribal Services Advisory Board Oneida Nation Veterans Affairs Committee Brandon Yellowbird-Stevens Alternate Liaison Lisa Liggins Marlon Skenandore Kirby Metoxen Lawrence Barton Brandon Yellowbird-Stevens Jameson Wilson Jonas Hill Jennifer Webster Jennifer Webster Jameson Wilson Jonas Hill Lawrence Barton Oneida Personnel Commission Tehassi Hill Lisa Liggins Governing Responsibility/Organizational Group Head Start Policy Council Jennifer Webster Kirby Metoxen GTC Legal Resource Center Tehassi Hill Lisa Liggins TAP Tribal Coordinating Committee Tehassi Hill, Chairman Jonas Hill Hall of Fame Selection Committee Brandon Yellowbird-Stevens Jonas Hill Public Packet 166 of 289 Customer Service Training It is critical that we provide excellent customer service and professionalism when communicating and interacting with clients and stakeholders via inbound/outbound calls, email, letter, in public settings, virtually and on social media platforms. The Oneida Business Committee (OBC) is the governing body of the Oneida Nation when General Tribal Council is not in session; therefore, it is paramount the OBC and its Professional Staff provide our community and clients with the best possible service experience through the practice of the Nation’s Core Values and Good Mind Principles. Essential Customer Service Skills include: o Active listening  Active Listening allows for a better understanding of the community member’s needs and shows our willingness to help. To listen actively, allows the customer to talk without interruption, reflect their main question or concern back to them, and ask clarifying questions as necessary. o Attentiveness  Ensure that each community member is aware that you understand their needs. By repeating each community member’s concerns back to them and asking relevant questions, we can communicate that we understand the community member and we are making an effort to help solve their problems/concerns/inquiries. o Communication & Telephone Etiquette  When communicating with community members it is important to always treat them with the upmost respect. Be courteous and polite. Always use “please” and “thank you” to create an inviting experience and build positive community relationships. Let the community member finish speaking before you begin speaking, and always maintain a professional and calm tone of voice. Try to make a point to call the community member by their name. Ask the community member their name and pronounce it correctly, this communicates respect for the community member and lets them know that they are important. o Empathy  Always extend empathy towards community members who contact the Oneida Nation. Be professional, patient and understanding when speaking with community members. Some callers may be upset, 8 Public Packet 167 of 289 frustrated, and/or confused when calling the Nation so speaking to community members with kindness and compassion goes a long way in decreasing the caller’s frustrations and succeeding in helping solve their concerns/inquiries. o Flexibility  Go the extra mile; demonstrate through actions that the community member is important by giving more than the minimum effort required. This could be as simple as reviewing their previous call notes, so you can speak with authority and be knowledgeable on their inquiry. o Problem- solving  Ask open-ended questions, rather than simply repeating the community member’s statements, ask questions that encourage the community member to give more information in their own words. For example, if the community member mentions that they can’t find the GWA application on the Oneida website, don’t just repeat what they say, “so you are calling about an application.” Instead, ask an openended question: “I see you are calling about the GWA application available online on Oneida’s website in the members only portal. Would you mind telling me a little bit more so I can help you?” Asking appropriate questions makes the conversation more collaborative and gets to the root cause of the issue.  Taking detailed call notes and providing an after-call summary is essential for excellent customer service. It is important to take the extra step to accurately summarize the interaction in the community member’s call notes so that we can save the community member from any frustration if they call again about the same issue. 9 Public Packet 168 of 289 Call Log Creating a call log is an efficient way to track your calls and information on the caller. As employees and representatives of the Oneida Nation, we occasionally serve as the initial point of contact for members who have inquiries regarding various programs and services of the Nation. o Track call information for each incoming call on the Call Log by listing:  Date  Name of staff member  Name of caller (and enrollment number if a member)  Phone number of the caller  Purpose and details of the call  Response from staff member and how they assisted the caller o Example of call log (created in Excel) below: 10 Public Packet 169 of 289 Checking Voicemails Press the red mail button The prompt will say “you have x amount of unread voice messages” The prompt will say “Covid Call Center voicemail please enter your security code” the security code is “to get messages press 2” 11 Public Packet 170 of 289 Setting up Voicemail Press the red mail button to start The prompt will say “you have x amount of voice messages, to set up voicemail press 1 to record and send voice message, to get voice messages press 2.” Listen to the entirety of the prompts The prompt will say “Covid Call Center voicemail please enter your security code” Press 1 to set up voicemail. Listen to the entirety of the prompts, press # to approve new voicemail recording The security code is “To record standard greeting press 2, to record out of office recording press 3, to cancel press *” 12 Public Packet 171 of 289 Checking Missed Calls Press Arrow Button until you reach the “Missed” section Answering the Phone Pick up your headset and press the “ear” button on your phone to answer a call, when the light is green on the head set docking station you are on the call and you also are on the call when the “ear” button is red. To end a call, press the “ear” button, when it is not red you have successfully hung up the phone. Place your headset back on its charger when not in use. 13 Public Packet 172 of 289 Outgoing Calls Press 91 and then the phone number you are trying to reach, then the phone will ring* To make a call, first pick up your headset. You know your headset is on when the light is green on the headset docking station and as well when the “ear” button is red. Muting Yourself To put yourself on mute when on a call, press the button shown in red. When the button is red you are on mute from the call. Press the button again to take yourself off mute. Headset Controls When this light is green, the headset is charging. 14 Public Packet 173 of 289 Transferring Calls It is recommended to provide the Caller with the phone number to the transfer department they wish to reach in case the transfer is unsuccessful To transfer a call, first press the “Transfer” button Then press the “Transfer” button again Next press the EXT number you want to transfer the caller to If you successfully transferred the call the “Transfer Complete” should show on the screen. You can then press the “ear button” to end the call. When the “ear” button is not red you successfully hung up. 15 Public Packet 174 of 289 General Phone Controls This button is the home button, it will bring you back to your home screen This button allows you to see missed, answered, outgoing, and all calls. Press the arrow buttons to toggle through your options. Press the home button to return to your home screen. 16 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 175 of 289 Appoint Michelle Tipple as the Oneida Nation representative on the Northeast Wisconsin Healthcare... Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ☐ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Enter the requested motion related to this item. Request BC Approval to have Michelle Tipple as the HERC representative 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: ☐ Programs/Services ☐ MIS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Mark W. Powless, General Manager 12/1/2023 Revised: 11/15/2021 Page 1 of 2 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 176 of 289 6. Supporting Documents: ☐ Bylaws ☐ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☐ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☐ Other: Memo and back up ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: ☐ Budgeted – Grant Funded ☐ Not Applicable 8. Submission: W. Title/Entity Powless, General Manager Name, OR Choose from Authorized Sponsor: Mark Primary Requestor: Revised: 11/15/2021 Debra Danforth BSN, RN OCHD Division Director Page 2 of 2 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 177 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 178 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 179 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 180 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 181 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 182 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 183 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 184 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 185 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 186 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 187 of 289 DocuSign Envelope ID: C3226C42-8059-48AE-904E-4FFD6DC485E1 Public Packet 188 of 289 Public Packet 189 of 289 Approve the CY-2024 vacancy postings for Boards, Committees, Commissions, Tribally Chartered... Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Bylaws ☐ Contract Document(s) ☒ Correspondence ☐ Draft GTC Notice ☐ Draft GTC Packet ☐ E-poll results/back-up ☐ Other: Describe ☐ Fiscal Impact Statement ☐ Law ☐ Legal Review ☐ Minutes ☐ MOU/MOA ☐ Petition ☐ Presentation ☒ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Unbudgeted ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Liggins, Secretary Primary Requestor: Brooke Doxtator, BCC Supervisor Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: BDOXTAT1 Public Packet 190 of 289 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Brooke Doxtator, Boards, Committees, and Commissions Supervisor on behalf of Secretary, Lisa Liggins DATE: December 1, 2023 RE: Board, Committee, Commission, Tribally Chartered Entities, and Standing Committee Vacancies Background The purpose of this request is to approve the postings for the CY2024 vacancies on the boards, committees, commissions, tribally chartered entities, and standing committees. According to section 105.6-4 of the Boards, Committees, and Commissions law “the Secretary shall request and receive approval from the Oneida Business Committee to post the notice of vacancy.” This listing applies to appointed positions only and does not include any unknown vacancies (ex. resignations) that may occur throughout the year. Action requested: Approve the calendar year 2024 vacancy postings for Boards, Committees, Commissions, Tribally Chartered Entities, and Standing Committees. A good mind. A good heart. A strong fire. Public Packet 191 of 289 Annual BCCs Upcoming Vacancies Upcoming vacancies for: 2024 End Term Date Full Name Board Name Mar 31, 2024 METOXEN, STEPHANIE J Oneida Community Library Board Mar 31, 2024 CORNELIUS, KATHLEEN S Oneida Community Library Board Mar 31, 2024 HILL, HARMONY J Oneida Nation Arts Board Mar 31, 2024 COTTRELL, CODY Oneida Nation Arts Board Mar 31, 2024 HILL, DIANE S Southeastern Wisconsin Tribal Services Advisory Board Mar 31, 2024 REED, NATYSHA R Southeastern Wisconsin Tribal Services Advisory Board Mar 31, 2024 HILL, KATHLEEN M Southeastern Wisconsin Tribal Services Advisory Board Mar 31, 2024 FABIAN, DEBRA L Southeastern Wisconsin Tribal Services Advisory Board Jun 30, 2024 SKENANDORE-CORNELIUS, ELAINE M Bay Bancorporation Jun 30, 2024 ORIE, FERN V Bay Bancorporation Jun 30, 2024 BREUNINGER, JOHN L Oneida ESC Corporation LLC Jun 30, 2024 METOXEN, ELIJAH G Oneida Youth Leadership Institute Board Jul 31, 2024 MOORE, PATRICIA S Anna John Resident Centered Care Community Board Jul 31, 2024 NINHAM, JEANETTE L Anna John Resident Centered Care Community Board Dec 1, 2023 - 10:18:36 AM Page: 1 of 1 Board, Committee, and Commission Member Annual Vacancy Report Public Packet 192 of 289 Approve OBC SOP entitled OBC Special Projects Budget Expenditure of Funds Business Committee Agenda Request 1. Meeting Date Requested: 12/13/23 2. Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose or type justification. 3. Requested Motion: ☐ Accept as information; OR Adopt a motion which approves the DRAFT OBC & GAO SOP titled “OBC Special Projects Budget Expenditure of Funds.” 4. Areas potentially impacted or affected by this request: ☐ Finance ☐ Law Office ☐ Gaming/Retail ☐ Other: Describe ☐ Programs/Services ☐ DTS ☐ Boards, Committees, or Commissions 5. Additional attendees needed for this request: Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Name, Title/Entity OR Choose from List Revised: 08/25/2023 Page 1 of 2 Public Packet 193 of 289 6. Supporting Documents: ☐ Bylaws ☐ Fiscal Impact Statement ☐ Contract Document(s) ☐ Law ☐ Correspondence ☐ Legal Review ☐ Draft GTC Notice ☐ Minutes ☐ Draft GTC Packet ☐ MOU/MOA ☐ E-poll results/back-up ☐ Petition ☒ Other: DRAFT SOP & Supporting Flow Chart(s) ☐ Presentation ☐ Report ☐ Resolution ☐ Rule (adoption packet) ☐ Statement of Effect ☐ Travel Documents 7. Budget Information: ☐ Budgeted – Tribal Contribution ☐ Unbudgeted ☐ Other: Describe ☐ Budgeted – Grant Funded ☒ Not Applicable 8. Submission: Authorized Sponsor: Lisa Summers, BC Area Manager Primary Requestor: Lisa Summers, BC Area Manager Revised: 08/25/2023 Page 2 of 2 Public Packet 194 of 289 Oneida Nation Government Administrative Office PO Box 365  Oneida, WI 54155-0365 oneida-nsn.gov Memorandum TO: Oneida Business Committee FROM: Lisa Summers, OBC Area Manager DATE: December 5, 2023 RE: Request to approve OBC & GAO SOP Titled “OBC Special Projects Budget Expenditure of Funds” The purpose of this correspondence is to notify the Oneida Business Committee (OBC), that the final draft standard operating procedure (SOP) titled “OBC Special Projects Budget Expenditure of Funds” is ready for approval. Background The OBC reviewed the SOP titled “OBC Special Projects Budget Expenditure of Funds” at the November 2, 2023, work session, including the procedure to expend funds in the OBC Special Projects Budget. The OBC determined it was important to provide additional time for review and provide feedback on the process through November 20, 023. Two persons provided suggested changes to the draft by the November 20, 2023, date and those changes have been incorporated into the SOP. These two suggestions included identifying Chapter 121 Budget and Finance and associated policy as the governing law and adding the definition of OBC Area Manager. Please note, the Government Administrative Office (GAO) is in the process of developing a fillable form for the OBC to use when submitting requests in accordance with 3.4.1.2; however, this form will not be available until the end of December and was not requested or required, it is being developed for the OBC’s convenience and for the GAO’s tracking of requests moving forward. Requested Action 1. Approve the SOP titled “OBC Special Projects Budget Expenditure of Funds.” cc: Patricia King, Executive Assistant A good mind. A good heart. A strong fire. Public Packet 195 of 289 TITLE: OBC Special Projects Budget Expenditure of Funds ORIGINATION DATE: July 1, 2023 REVISION DATE: ONEIDA NATION STANDARD OPERATING PROCEDURE EFFECTIVE DATE: After last signature AUTHOR: Patricia King, Executive Assistant & Lisa Summers, OBC Area Manager APPROVED BY: Lisa Summers, OBC Area Manger DATE: November 20, 2023 DEPARTMENT: Government Administrative Office and Oneida Business Committee APPROVED BY: Title & Signature DATE DIVISION: Non-Divisional APPROVED BY: Title & Signature DATE: APPROVED BY: Title & Signature DATE: EEO REFERENCE NUMBER: COMPLIANCE REVIEW BY: EEO DATE: PAGE NO: 1 of 2 APPROVED BY: Executive HR Director DATE: 1.0 PURPOSE 1.1 To establish standard procedure to request expenditure of funds from the Oneida Business Committee’s Budget titled “Special Projects.” 2.0 DEFINITIONS 2.1 Fiscal Year: Oneida’s fiscal year begins on October 1 and ends on September 30 of each year. 2.2 OBC Area Manager: Position number 02974 that is responsible to carry out delegated budget responsibilities on behalf of the Oneida Business Committee, and supervises the Government Administrative Office. 2.3 OBC Special Projects Budget: Fund unit assigned #4272041, where OBC budgets and expends dollars to support term-specific government initiatives. 2.4 Mission: To strengthen and protect our people, reclaim our land and enhance the environment by exercising our sovereignty. 1 Public Packet 3.0 196 of 289 2.5 Native Nation Building: Intentional use of five (5) principles in decisionmaking and long-term planning which are 1) Transformational Leadership, 2) Strong Governing Systems, 3) Seventh Generation Thinking, 4) Cultural Match and 5) Sovereignty. 2.6 Strategic Initiative: a comprehensive plan that an organization sets out for achieving its strategic goals or long-term visions for improvement. (If a goal asks what you want to achieve, a strategic initiative explains how you can achieve it. 2.7 Unidentified Expense: a set amount in the OBC Special Projects Budget at the beginning of each fiscal year which does not have a pre-identified allocation. 2.8 Vision Statement: “A Nation of Strong Families built on Tsi?niyukwalihot^' and a strong economy.” WORK STANDARDS / PROCEDURES 3.1 Funds shall be budgeted in the OBC Special Projects Budget at a set dollar amount in each fiscal cycle. 3.1.1 Processing the OBC Special Projects Budget in accordance with the Nation’s budget processes is the responsibility of the OBC Area Manager and/or designee(s). 3.1.1.1 The Nation’s budgeting process is governed by law, Chapter 121 titled “Budget and Finances.” 3.1.2 The OBC Area Manager shall provide a recommendation on the amount for the upcoming fiscal year based on a previous three (3) year expense average and any specific requests from the OBC. 3.1.3 The recommended dollar amount for the upcoming fiscal year will be provided to the OBC no later than March 1 of each year. 3.1.4 The OBC shall ratify or modify (increase or decrease) the recommended dollar amount no later than March 31 of each year. 3.1.5 Final dollar amounts in the OBC Special Projects Budget shall be approved as part of the Nation’s approved fiscal law and policy. 3.2 Sign off for the OBC Special Projects Budget is delegated to the OBC Area Manger. 3.3 All funds expended from the OBC Special Projects budget which fall into the “Unidentified Expense” category of allocation(s), shall be approved by not less than six (6) members of the OBC. 2 Public Packet 197 of 289 Procedures 3.4 Submitting Requests for Funding Allocation 3.4.1 Each OBC member may identify a special project to be funded in an upcoming fiscal year. 3.4.1.1 Requests should include a summary of the purpose and an estimated dollar amount. 3.4.1.1.1 Summary and purpose should consider whether the request aligns with the Nation’s Vision, Mission, Nation Building projects or a Strategic Initiative. 3.4.1.2 The OBC member should submit the request in writing to the OBC Area Manger no later than January 31st each year. 3.5 Processing Pre-Allocated Request 3.5.1 Requests to expend funds for a Pre-Allocated project are submitted to the OBC Area Manager for processing. 3.5.1.1 The OBC Area Manager will verify within three (3) business days, that the request is pre-allocated. 3.5.1.2 Once verification is completed, the OBC Area Manager assigns the appropriate Government Administrative Office team member to work with the Requestor to complete the request in accordance with the Nation’s approved accounting procedures. 3.6 Processing “Unidentified Expense” Request: 3.6.1 The Requestor submits to the OBC Area Manager, a request to identify if funds are available in the “Unidentified Expense” allocation. 3.6.1.1 Within one (1) business day, the OBC Area Manager shall verify and notify the Requestor of available funds. 3.6.2 “Unidentified Funds” Available. The Requestor is responsible to obtain OBC support to utilize the “Unidentified Expense” allocation from the OBC Special Projects Budget. 3.6.2.1 Sufficient record which demonstrates support from the OBC, is a poll in which results identify at least six (6) OBC Members are in agreement with the expense. 3.6.3 Once support to proceed is obtained, the Requestor submits the request to process along with the poll results to the OBC Area Manager for processing. 3.6.3.1 The OBC Area Manager assigns the appropriate Government Administrative Office team member to wo [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ab38280469cb29774. Public record. Not legal advice.