# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Ab2e6841294bb0f5a ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 142 Oneida Business Committee Executive Session 8:30 AM Tuesday, July 23, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, July 24, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Recognition by Focus on Energy of the Oneida Nation as a 2019 Energy Efficiency Excellence Award Winner Sponsor: Ernie Stevens III, Councilman B. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources III. ADOPT THE AGENDA IV. OATH OF OFFICE A. Oneida Nation School Board - Sylvia Cornelius and Shanna Torres Sponsor: Lisa Summers, Secretary B. Oneida Environmental Resource Board - Todd Hill Sponsor: Lisa Summers, Secretary C. Oneida ESC Group, LLC Board of Managers - Jacquelyn Zalim Sponsor: Lisa Summers, Secretary D. Oneida Nation Arts Board - Christopher Powless and Dawn Walschinski Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 6 July 24, 2019 Public Packet V. VI. 2 of 142 MINUTES A. Approve the July 10, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary B. Approve the July 17, 2019, special Business Committee meeting minutes Sponsor: Lisa Summers, Secretary RESOLUTIONS A. VII. VIII. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-012, Industrial Hemp Processing Equipment Sponsor: Troy Parr, Division Director/Community & Economic Development APPOINTMENTS A. Determine next steps regarding two (2) vacancies - Anna John Resident Centered Care Community Board Sponsor: Lisa Summers, Secretary B. Determine next steps regarding one (1) vacancy - Bay Bancorporation Board of Directors - term ending July 31, 2022 Sponsor: Lisa Summers, Secretary C. Determine next steps regarding three (3) vacancies - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary STANDING COMMITTEES A. FINANCE COMMITTEE 1. B. Approve the July 15, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Accept the June 19, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Children's Code Implementation July 2019 quarterly update Sponsor: David P. Jordan, Councilman 3. Accept the Oneida Personnel Commission July 2019 update Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 6 July 24, 2019 Public Packet 3 of 142 C. QUALITY OF LIFE COMMITTEE 1. IX. X. XI. XII. Accept the June 13, 2019, regular Quality of Life meeting minutes Sponsor: Brandon Stevens, Vice-Chairman TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen and one (1) staff member Disinterment from Carlisle Boarding School - Carlisle, PA - June 17-22, 2019 Sponsor: Kirby Metoxen, Councilman B. Approve the travel report - Treasurer Trish King - Tribal Treasury Advisory Committee meeting and public meeting - Washington DC - June 18-23, 2019 Sponsor: Trish King, Treasurer C. Approve the travel report - Councilman Kirby Metoxen - 29th National Indian Head Start Directors Association Management Training Conference - Scottsdale, AZ June 24-27, 2019 Sponsor: Kirby Metoxen, Councilman TRAVEL REQUESTS A. Approve the travel request - Secretary Lisa Summers and Councilwoman Jennifer Webster - 2019 Self-Governance Professionals Workshop & Strategy Session Maricopa, AZ - September 8-13, 2019 Sponsor: Lisa Summers, Secretary & Jennifer Webster, Councilwoman B. Approve the travel request - Treasurer Trish King - Tribal Treasury Advisory Committee meeting - Washington DC - September 2019 Sponsor: Trish King, Treasurer NEW BUSINESS A. Post two (2) vacancies - Oneida Land Claims Commission Sponsor: Lisa Summers, Secretary B. Re-post four (4) vacancies - Oneida Youth Leadership Institute Board of Directors Sponsor: Lisa Summers, Secretary REPORTS A. OPERATIONAL 1. Accept the Health Care Service Group FY-2019 3rd quarter report (1:30 p.m.) 2. Accept the Protection and Preservation of Natural Resources Service Group FY-2019 3rd quarter report (1:30 p.m.) Oneida Business Committee Regular Meeting Agenda Page 3 of 6 July 24, 2019 Public Packet XIII. 4 of 142 Accept the Protection and Preservation of Oneida Culture and Language Service Group FY-2019 3rd quarter report (1:30 p.m.) 4. Accept the Education and Literacy Service Group FY-2019 3rd quarter report (2:15 p.m.) 5. Accept the Economic Enterprises Service Group FY-2019 3rd quarter report (2:15 p.m.) GENERAL TRIBAL COUNCIL A. XIV. 3. Reschedule the tentative 2020 semi-annual General Tribal Council meeting Sponsor: Lisa Summers, Secretary EXECUTIVE SESSION A. REPORTS 1. Accept the Comprehensive Health Division FY-2019 3rd quarter executive report (8:30 a.m.) Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive Health-Operations & Medical 2. Accept the Community & Economic Development Division FY-2019 3rd quarter executive report (9:00 a.m.) Sponsor: Troy Parr, Division Director/Community & Economic Development 3. Accept the Governmental Services Division FY-2019 3rd quarter executive report (9:30 a.m.) Sponsor: Susan House, Interim Division Director/Governmental Services 4. Accept the Internal Services Division FY-2019 3rd quarter executive report (10:00 a.m.) Sponsor: Joanie Buckley, Division Director/Internal Services 5. Accept the Intergovernmental Affairs, Communications, and Self-Governance June/July 2019 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs 6. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel Oneida Business Committee Regular Meeting Agenda Page 4 of 6 July 24, 2019 Public Packet 5 of 142 B. STANDING ITEMS 1. LAND CLAIMS STRATEGY a. 2. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. C. Review strategic plan progress and determine next steps Sponsor: Kirby Metoxen, Councilman Accept the Thornberry Creek LPGA Classic June/July 2019 report (10:30 a.m.) Sponsor: Chad Fuss, Agent/Oneida Golf Enterprise UNFINISHED BUSINESS 1. Defer the projection change report to the August 14, 2019, regular Business Committee meeting Sponsor: Michele Doxtator, Area Manager/Retail Profits EXCERPT FROM JULY 10, 2019: Motion by Brandon Stevens to accept the Retail Budget Formulation report and direct the Retail Profits Area Manager to submit a report to the July 24, 2019, regular Business Committee agenda outlining the change in assessing projections from FY-2018 actuals to FY-2020 projections, seconded by Trish King. Motion carried. 2. Accept the Children's Code follow-up report (3:30 p.m.) Sponsor: Debbie Thundercloud, General Manager EXCERPT FROM JULY 10, 2019: Motion by Brandon Stevens to accept the Children's Code implementation report as information and direct the General Manager provide a follow-up report for the July 24, 2019, regular Business Committee meeting agenda, seconded by Kirby Metoxen. Motion carried. EXCERPT FROM MAY 8, 2019: Motion by Trish King to direct the General Manger and Chief Counsel to follow up on the identified concerns and bring back a report in 30 days, seconded by David P. Jordan. Motion carried. Oneida Business Committee Regular Meeting Agenda Page 5 of 6 July 24, 2019 Public Packet 6 of 142 D. XV. NEW BUSINESS 1. Determine next steps regarding guarantee request from Oneida ESC Group, LLC (1:30 p.m.) Sponsor: Lisa Summers, Secretary 2. Review application(s) for two (2) vacancies - Anna John Resident Centered Care Community Board Sponsor: Lisa Summers, Secretary 3. Review application(s) for one (1) vacancy - Bay Bancorporation Board of Directors Sponsor: Lisa Summers, Secretary 4. Review application(s) for three (3) vacancies - Oneida Personnel Commission Sponsor: Lisa Summers, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 6 of 6 July 24, 2019 Public Packet 7 of 142 Oneida Business Committee Agenda Request Recognition by Focus on Energy of the Oneida Nation as a 2019 Energy Efficiency Excellence Award... 1. Meeting Date Requested: 7 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Announcement/Recognition Accept as Information only Action - please describe: Recognition of Oneida Nation from Focus on Energy for an Energy Excellence Award. 3. Supporting Materials Report Resolution Contract Other: 1. Award Notice 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Jacque Boyle, Division Director/Public Works Your Name, Title / Dept. or Tribal Member Additional Requestor: Bill Plamann Energy Advisor for Focus on Energy Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 8 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: We would like to deliver an award to Oneida Nation for Energy Excellence. The commitment to our program and saving energy shows the concern and caring that the Oneida Nation has shown. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 9 of 142 1 South Pinckney, Suite 340 • Madison, WI 53703 phone: 800.762.7077 fax: 608.230.7035 focusinfo@focusonenergy.com www.focusonenergy.com FOCUS ON ENERGY® is pleased to congratulate Oneida Nation as a 2019 Energy Efficiency Excellence Award Winner! Your organization was selected to receive this honor for your outstanding commitment to energy efficiency practices. We would like to acknowledge your organization by presenting this award on Wednesday, July 24, 2019 at 8:30 a.m. Your nominator, Bill Plamann, along with selected invitees and representatives from Focus on Energy will be attending your award presentation. Focus on Energy is looking forward to visiting your location at N7210 Seminary Rd. and presenting this award to you. Congratulations! We will see you soon. Sincerely, Focus on Energy Public Packet Special Recognition for Years of Service 10 of 142 Public Packet 11 of 142 Public Packet 12 of 142 Public Packet 13 of 142 Public Packet 14 of 142 Oneida Business Committee Agenda Request Oneida Nation School Board - Sylvia Cornelius and Shanna Torres 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Sylvia Cornelius and Shanna Torres for the Oneida Nation School Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 15 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On July 10, 2019 the Oneida Business Committee appointed Sylvia Cornelius and Shanna Torres to the Oneida Nation School Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 16 of 142 Oneida Business Committee Agenda Request Oneida Environmental Resource Board - Todd Hill 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Todd Hill for the Oneida Environmental Resource Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 17 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On July 10, 2019 the Oneida Business Committee appointed Todd Hill to the Oneida Environmental Resource Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 18 of 142 Oneida Business Committee Agenda Request Oneida ESC Group, LLC Board of Managers - Jacquelyn Zalim 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Jacquelyn Zalim for the Oneida ESC Group, LLC - Board of Managers. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 19 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On July 10, 2019 the Oneida Business Committee appointed Jacquelyn Zalim to the Oneida ESC Corporation Board of Managers. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 20 of 142 Oneida Business Committee Agenda Request Oneida Nation Arts Board - Christopher Powless and Dawn Walschinski 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Christopher Powless and Dawn Walschinski for the Oneida Nation Arts Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 21 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On July 10, 2019 the Oneida Business Committee appointed Christopher Powless and Dawn Walschinski to the Oneida Nation Arts Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 22 of 142 Approve the July 10, 2019, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 07/24/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Report ☐ Memo/Letter ☐ Legal Review ☐ Other: Describe ☐ Resolution ☒ Minutes ☐ Bylaws ☐ Contract ☐ Fiscal Impact Statement ☐ Statement of Effect 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 23 of 142 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, July 9, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, July 10, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Secretary Lisa Summers, Councilman Daniel Guzman King, David P. Jordan Arrived at: n/a Others present: Jo Anne House, Larry Barton, Lisa Liggins, Laura Laitinen-Warren, Eric McLester, Susan House, Michele Doxtator, Heather Lee, Tsyoshaaht Delgado, Michelle Gordon, Jennifer BergHargrove REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: David P. Jordan, Kirby Metoxen; Not Present: Secretary Lisa Summers, Councilman Daniel Guzman King, Councilman Ernie Stevens III, Councilwoman Jennifer Webster Arrived at: n/a Others present: JoAnne House, Larry Barton, Lisa Liggins, Teresa Schuman, Geraldine Danforth, Ken House, Debbie Danforth, Terry Cornelius, Chris Johnson, Dana McLester, Kalene White, Lisa Huff, Pat Moore I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:31 a.m. For the record: Secretary Lisa Summers is on pre-planned vacation. Councilman Daniel Guzman King is on approved travel to the Region 5 Strategic Planning Summit in Bloomington, MN. Councilman Ernie Stevens III is out of the office. Councilwoman Jennifer Webster is on pre-planned vacation. II. OPENING (00:00:10) Opening provided by Chairman Tehassi Hill. A. Special recognition of retirement - Cindy Vandenberg, Patient Account Representative (00:03:37) Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations Special Recognition by Jim Poels, of Cindy VandenHeuvel for her 28 years of employment with the Oneida Nation. Oneida Business Committee Regular Meeting Minutes Page 1 of 14 July 10, 2019 Public Packet 24 of 142 DRAFT B. Special recognition for Years of Service (00:05:12) Sponsor: Geraldine Danforth, Area Manager/Human Resources Special recognition by Jill Caelwaerts of Jean Johnson for 40 years of service; Special recognition by Barb Metoxen of Justine Huff for 35 years of service; Special recognition by Michelle DanforthAnderson of Melvin Webster for 35 years of service; Special recognition by Linda Jenkins of Susan Doxtator for 35 years of service; Special recognition by Mari Kriescher of Nathalie Benton for 30 years of service; Special recognition by Cheryl DuBois of Jennifer Green for 25 years of service; Special recognition by Linda DuQuaine of Todd Mahlik for 25 years of service; Special recognition by Lee Thomas of Lisa Bartz for 25 years of service; Special recognition by Tim Skenandore of Vaughn Moore for 25 years of service; Special recognition by Cherice Santiago of Lisa Matchopatow for 25 years of service; Special recognition of the following individuals who could not be present: Timothy Ninham for 30 years of service; Kevin John, Mark Christensen, Shelly Skenandore, Dennis Johnson Sr., Dwaine Kerk, Allan Weber, Carl King, Jacque Boyle, Daniel Fels for 25 years of service; III. ADOPT THE AGENDA (00:33:22) Motion by Brandon Stevens to adopt with two (2) noted changes [1) address item VII.E. Appoint eight (8) alternates to the Oneida Election Board - 2019 Special Election immediately after the adoption of the agenda; and 2) delete item XIV.B.1.a. Accept the Thornberry Creek LPGA Classic June 2019 report], seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Item VII.E. is addressed next. IV. OATH OF OFFICE (00:36:30) Oaths of Office administered by Treasurer Trish King. James R. Skenandore Jr., Candace House, Kalene White, Pat Moore, Lisa Huff, Kenneth House Sr, and Kathleen "Kitty" Hill (via Polycom) were present. A. Audit Committee - James R. Skenandore Jr. Sponsor: Lisa Summers, Secretary B. Oneida Election Board Alternates Sponsor: Lisa Summers, Secretary C. Oneida Nation Veterans Affairs Committee - Kenneth House Sr. Sponsor: Lisa Summers, Secretary D. Southeastern Wisconsin Oneida Tribal Services Advisory Board - Kathleen "Kitty" Hill Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Minutes Page 2 of 14 July 10, 2019 Public Packet 25 of 142 DRAFT V. MINUTES A. Approve the June 12, 2019, regular Business Committee meeting minutes (00:41:10) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the June 12, 2019, regular Business Committee meeting minutes, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster VI. RESOLUTIONS A. Enter e-poll results into the record regarding the adopted the resolution entitled Rural Housing Preservation Program Grant Application (00:41:37) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to enter the e-poll results into the record regarding the adopted resolution entitled Rural Housing Preservation Program Grant Application, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster VII. APPOINTMENTS A. Determine next steps regarding one (1) vacancy with term ending September 30, 2021 - Oneida Environmental Resource Board (00:42:09) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to appoint Todd Hill [to the Oneida Environmental Resource Board] for the term ending September 30, 2021, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 3 of 14 July 10, 2019 Public Packet 26 of 142 DRAFT B. Determine next steps regarding five (5) vacancies with terms ending February 29, 2020, February 28, 2021, and February 28, 2022 - Oneida Nation Arts Board (00:42:40) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to appoint Dawn Walchinski and Chris Powless [to the Oneida Nation Arts Board] for terms ending February 28, 2022, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Brandon Stevens to re-post one (1) vacancy [on the Oneida Nation Arts Board] for a term ending February 28, 2022, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster C. Determine next steps regarding two (2) vacancies with terms ending July 31, 2020, and July 31, 2021 - Oneida Nation School Board (00:42:37) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to elect to include within the pool of appointed persons, late applications pursuant to § 105.5-5. and appoint Sylvia Cornelius [to the Oneida Nation School Board] for a term ending July 31, 2021, and Shanna Torres [to the Oneida Nation School Board] for a term ending July 31, 2020, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster D. Determine next steps regarding one (1) vacancy with term ending June 30, 2022 Oneida ESC Group, LLC - Board of Managers (00:45:06) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to appoint Jacqueline Zalim to the Oneida ESC Group, LLC - Board of Managers with term ending June 30, 2022, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Item VIII.A.1. is addressed next. E. Appoint eight (8) alternates to the Oneida Election Board - 2019 Special Election Sponsor: Vicki Cornelius, Chair/Oneida Election Board (00:34:33) Motion by Trish King to appoint Ivan Elm, Candace House, Lisa Huff, James Kelly, Patricia Moore, Vanessa Peters, Ramona Salinas, and Kalene White as alternates to the Oneida Election Board for the 2019 Special Election, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Item IV. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 4 of 14 July 10, 2019 Public Packet 27 of 142 DRAFT VIII. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Approve the July 1, 2019, regular Finance Committee meeting minutes (00:47:00) Sponsor: Trish King, Treasurer Motion by Kirby Metoxen to approve the July 1, 2019, regular Finance Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Enter the e-poll results into the record regarding the approved June 17, 2019, regular Finance Committee meeting minutes (00:47:38) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to enter the e-poll results into the record regarding the approved June 17, 2019, regular Finance Committee meeting minutes, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster B. QUALITY OF LIFE COMMITTEE 1. Accept the May 9, 2019, regular Quality of Life Committee meeting minutes (00:48:03) Sponsor: Brandon Stevens, Vice-Chairman Motion by Kirby Metoxen to accept the May 9, 2019, regular Quality of Life Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster IX. TRAVEL REPORTS A. Approve the travel report - Chairman Tehassi Hill and Secretary Lisa Summers National Congress of American Indians 75th Annual Convention & Marketplace Denver, CO - October 22-26, 2018 (00:48:33) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to approve the travel report from Chairman Tehassi Hill and Secretary Lisa Summers for the National Congress of American Indians 75th Annual Convention & Marketplace in Denver, CO - October 22-26, 2018, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 5 of 14 July 10, 2019 Public Packet 28 of 142 DRAFT B. Approve the travel report - Chairman Tehassi Hill - Opioid Litigation Briefing Atlanta, GA - February 14, 2019 (00:49:14) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to approve the travel report from Chairman Tehassi Hill for the Opioid Litigation Briefing in Atlanta, GA - February 14, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster C. Approve the travel report - Chairman Tehassi Hill, Secretary Lisa Summers, and Councilwoman Jennifer Webster - Midwest Alliance of Sovereign Tribes Impact Week - Washington DC - March 5-8, 2019 (00:49:46) Sponsor: Tehassi Hill, Chairman Motion by Kirby Metoxen to approve the travel report from Chairman Tehassi Hill, Secretary Lisa Summers, and Councilwoman Jennifer Webster for the Midwest Alliance of Sovereign Tribes Impact Week in Washington DC - March 5-8, 2019, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster D. Approve the travel report - Chairman Tehassi Hill - Moot court and oral arguments Texas ICWA appeal - New Orleans, LA - March 12-13, 2019 (00:50:11) Sponsor: Tehassi Hill, Chairman Motion by Brandon Stevens to approve the travel report from Chairman Tehassi Hill for the Moot court and oral arguments Texas ICWA appeal in New Orleans, LA - March 12-13, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster E. Approve the travel report - Vice-Chairman Brandon Stevens and Councilman David P. Jordan - 2019 National Indian Gaming Association Trade Show - San Diego, CA - March 31-April 5, 2019 (00:50:45) Sponsor: Brandon Stevens, Vice-Chairman Motion by Kirby Metoxen to approve the travel report from Vice-Chairman Brandon Stevens and Councilman David P. Jordan for the 2019 National Indian Gaming Association Trade Show in San Diego, CA - March 31-April 5, 2019, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen Abstained: David P. Jordan, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 6 of 14 July 10, 2019 Public Packet 29 of 142 DRAFT F. Approve the travel report - Chairman Tehassi Hill - National Republican Campaign Committee event - Washington DC – April 1-3, 2019 (00:51:26) Sponsor: Tehassi Hill, Chairman Motion by Kirby Metoxen to approve the travel report from Chairman Tehassi Hill for the National Republican Campaign Committee event in Washington DC – April 1-3, 2019, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster G. Approve the travel report - Councilwoman Jennifer Webster - Various State/Tribal Consultations - Bayfield, WI - May 6-8, 2019 (00:51:49) Sponsor: Jennifer Webster, Councilwoman Motion by David P. Jordan to approve the travel report from Councilwoman Jennifer Webster for Various State/Tribal Consultations in Bayfield, WI - May 6-8, 2019, seconded by Brandon Stevens. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster H. Approve the travel report - Councilwoman Jennifer Webster - Administration of Children & Families Tribal Advisory Committee meeting - Washington DC - May 2831, 2019 (00:52:15) Sponsor: Jennifer Webster, Councilwoman Motion by Kirby Metoxen to approve the travel report from Councilwoman Jennifer Webster for the Administration of Children & Families Tribal Advisory Committee meeting in Washington DC - May 2831, 2019, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster X. TRAVEL REQUESTS A. Approve the travel request - Councilman Ernie Stevens III - Tribal Nations PR conference - Madison, WI - July 14-16, 2019 (00:52:44) Sponsor: Ernie Stevens III, Councilman Motion by Kirby Metoxen to appoint the travel request for Councilman Ernie Stevens III to attend the Tribal Nations PR conference in Madison, WI - July 14-16, 2019, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 7 of 14 July 10, 2019 Public Packet 30 of 142 DRAFT B. Approve the travel request in accordance with § 219.16-1 – Eleven (11) individuals – PDPM & ECS Convention – Wisconsin Dells, WI – July 16-18, 2019 (00:53:29) Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations Motion by Trish King to approve the travel request in accordance with § 219.16-1 for eleven (11) individuals to attend the PDPM & ECS Convention in Wisconsin Dells, WI – July 16-18, 2019, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster C. Approve the travel request - Councilman Daniel Guzman King - 2019 HHS and MAST Tribal Consultation - Milwaukee, WI - August 7-8, 2019 (00:55:10) Sponsor: Daniel Guzman King, Councilman Motion by Brandon Stevens to approve the travel request for Councilman Daniel Guzman King to attend the 2019 HHS and MAST Tribal Consultation in Milwaukee, WI - August 7-8, 2019, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster D. Approve the travel request - Councilman Daniel Guzman King - 2019 Tribal Lands & Environmental Forum - Palm Springs, CA - August 19-22, 2019 (00:55:46) Sponsor: Daniel Guzman King, Councilman Motion by Trish King to approve the travel request for Councilman Daniel Guzman King to attend the 2019 Tribal Lands & Environmental Forum in Palm Springs, CA - August 19-22, 2019, contingent upon funding availability, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster E. Enter e-poll results into the record regarding the approved travel request Councilman David P. Jordan - WisDOT Inter-Tribal Task Force meeting - Bad River, WI - July 10-11, 2019 (00:57:27) Sponsor: Lisa Summers, Secretary Motion by Trish King to enter the e-poll results into the record regarding the approved travel request for Councilman David P. Jordan to attend the WisDOT Inter-Tribal Task Force meeting in Bad River, WI July 10-11, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 8 of 14 July 10, 2019 Public Packet 31 of 142 DRAFT F. Enter e-poll results into the record regarding the approved travel request in accordance with §219.6-1 - Five (5) individuals - 2019 Special Election - Milwaukee, WI - July 19-21, 2019 (00:58:01) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel request in accordance with §219.6-1 for five (5) individuals to attend the 2019 Special Election in Milwaukee, WI - July 19-21, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster XI. NEW BUSINESS A. Re-post one (1) vacancy for the Oneida Community Library Board Sponsor: Lisa Summers, Secretary (00:58:40) Motion by Kirby Metoxen to re-post one (1) vacancy for the Oneida Community Library Board, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster B. Approve the 2019 Indian Housing Plan amendments and the 2020 Indian Housing Plan (00:59:04) Sponsor: Dana McLester, Division Director/Comprehensive Housing Motion by Brandon Stevens to approve the 2019 Indian Housing Plan amendments and the 2020 Indian Housing Plan, seconded by David P. Jordan. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster XII. REPORTS A. APPOINTED BOARDS, COMMITTEES, COMMISSIONS 1. Accept the Oneida Community Library Board FY-2019 2nd quarter report (01:11:52) Sponsor: Dylan Benton, Chair/OCLB Motion by Brandon Stevens to accept the Oneida Community Library Board FY-2019 2nd quarter report, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 9 of 14 July 10, 2019 Public Packet 32 of 142 DRAFT XIII. GENERAL TRIBAL COUNCIL A. Accept the withdrawal of the petition submitted by Ed Delgado regarding Trust Land Distribution as information (01:12:23) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to accept the withdrawal of the petition submitted by Ed Delgado regarding Trust Land Distribution as information, seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster XIV. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Financial Officer June 2019 report (01:13:17) Sponsor: Larry Barton, Chief Financial Officer Motion by Brandon Stevens to accept the Chief Financial Officer June 2019 report, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Accept the Chief Counsel report (01:13:30) Sponsor: Jo Anne House, Chief Counsel Motion by Brandon Stevens to approve the draft correspondence to the National Indian Gaming Commission and authorize the Chairman to sign, seconded by Kirby Metoxen. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Brandon Stevens to accept the Chief Counsel report, seconded by Kirby Metoxen. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster B. STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Accept the Thornberry Creek LPGA Classic June 2019 report Item deleted at the adoption of the agenda. Oneida Business Committee Regular Meeting Minutes Page 10 of 14 July 10, 2019 Public Packet 33 of 142 DRAFT C. UNFINISHED BUSINESS 1. Review case # NG-019-14 and # NG-019-016 (01:14:26) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to direct the Human Resources Area Manager to issue the interpretive decision or standard operating procedure regarding resolution # BC-09-26-18-F resolve #4 on how they are going to approve the posting of positions and on how they are going to ensure the laws of the Nation will be enforced, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Accept the report regarding areas under GM DR07 and BC DR04 (01:15:18) Sponsor: Deborah Thundercloud, General Manager and Jo Anne House, Chief Counsel Motion by Kirby Metoxen to accept the report regarding areas under GM DR07 and BC DR04, noting the General Manager and Chief Counsel will continue to monitor as needed, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster D. NEW BUSINESS 1. Approve a limited waiver of sovereign immunity - For The Record order form file # 2019-0234 (01:16:09) Sponsor: Tehassi Hill, Chairman Motion by Brandon Stevens to approve a limited waiver of sovereign immunity for the For The Record order form - file # 2019-0234, seconded by Kirby Metoxen. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Approve a limited waiver of sovereign immunity - On The Mark Solutions agreements - file # 2019-0639 (01:16:45) Sponsor: Louise Cornelius, Gaming General Manager Motion by Kirby Metoxen to approve a limited waiver of sovereign immunity for the On The Mark Solutions agreements - file # 2019-0639, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 11 of 14 July 10, 2019 Public Packet 34 of 142 DRAFT 3. Approve a limited waiver of sovereign immunity - Green Bay Packers Sponsorship agreement and Suite License agreement - file # 2019-0666 (01:17:20) Sponsor: Louise Cornelius, Gaming General Manager Motion by Kirby Metoxen to approve a limited waiver of sovereign immunity for the Green Bay Packers Sponsorship agreement and Suite License agreement - file # 2019-0666, seconded by Brandon Stevens. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 4. Approve a limited waiver of sovereign immunity - RJ Reynolds Tobacco Co 2017 Vapor and Innovations Products plan - file # 2019-0462 (01:17:56) Sponsor: Michele Doxtator, Area Manager/Retail Profits Motion by Trish King to approve a limited waiver of sovereign immunity for the RJ Reynolds Tobacco Co 2017 Vapor and Innovations Products plan - file # 2019-0462, seconded by Kirby Metoxen. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 5. Approve a limited waiver of sovereign immunity - RJ Reynolds Tobacco Co 2017 Scan Data Reporting program addendum - file # 2019-0467 (01:18:29) Sponsor: Michele Doxtator, Area Manager/Retail Profits Motion by Kirby Metoxen to approve a limited waiver of sovereign immunity for the RJ Reynolds Tobacco Co 2017 Scan Data Reporting program addendum - file # 2019-0467, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 6. Accept the Retail Budget Formulation report (01:19:00) Sponsor: Michele Doxtator, Area Manager/Retail Profits Motion by Brandon Stevens to accept the Retail Budget Formulation report and direct the Retail Profits Area Manager to submit a report to the July 24, 2019, regular Business Committee agenda outlining the change in assessing projections from FY-2018 actuals to FY-2020 projections, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 12 of 14 July 10, 2019 Public Packet 35 of 142 DRAFT 7. Accept the Children's Code implementation report as information (01:19:38) Sponsor: Deborah Thundercloud, General Manager Motion by Brandon Stevens to accept the Children's Code implementation report as information and direct the General Manager provide a follow-up report for the July 24, 2019, regular Business Committee meeting agenda, seconded by Kirby Metoxen. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 8. Determine next steps regarding Oneida Trust Enrollment Committee dispute resolution (01:20:17) Sponsor: Kirby Metoxen, Councilman Motion by Brandon Stevens to accept the discussion regarding the Oneida Trust Enrollment Committee dispute resolution as information, seconded by Kirby Metoxen. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 9. Review application(s) for one (1) vacancy - Oneida Environmental Resource Board (01:20:28) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to accept the discussion regarding the Oneida Environmental Resource Board applicant as information, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 10. Review application(s) for five (5) vacancies - Oneida Nation Arts Board (01:21:18) Sponsor: Lisa Summers, Secretary Motion by Trish King to accept the discussion regarding the Oneida Nation Arts Board applicants as information, seconded by Brandon Stevens. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 11. Review application(s) for two (2) vacancies - Oneida Nation School Board (01:21:44) Sponsor: Lisa Summers, Secretary Motion by Trish King to accept the discussion regarding the Oneida Nation School Board applicants as information, seconded by Brandon Stevens. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 13 of 14 July 10, 2019 Public Packet 36 of 142 DRAFT 12. Review application(s) for one (1) vacancy - Oneida ESC Group, LLC - Board of Managers (01:22:12) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to accept the discussion regarding the Oneida ESC Group, LLC applicants as information, seconded by Brandon Stevens. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster 13. Review recommendation - Oneida Election Board alternates - 2019 Special Election (01:22:35) Sponsor: Vicki Cornelius, Chair/Oneida Election Board Motion by Kirby Metoxen to accept the discussion regarding the Oneida Election Board recommendation as information, seconded by Trish King. Motion carried: Ayes: Trish King, Kirby Metoxen, Brandon Stevens Abstained: David P. Jordan Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster XV. ADJOURN (01:23:00) Motion by David P. Jordan to adjourn at 9:54 a.m., seconded by Trish King. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens Not Present: Daniel Guzman King, Ernie Stevens III, Lisa Summers, Jennifer Webster Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 14 of 14 July 10, 2019 Public Packet 37 of 142 Approve the July 17, 2019, special Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 07/24/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Report ☐ Memo/Letter ☐ Legal Review ☐ Other: Describe ☐ Resolution ☒ Minutes ☐ Bylaws ☐ Contract ☐ Fiscal Impact Statement ☐ Statement of Effect 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 38 of 142 DRAFT Oneida Business Committee Special Meeting 3:00 PM Wednesday, July 17, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes SPECIAL MEETING Present: Chairman Tehassi Hill, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III; Not Present: Secretary Lisa Summers, Councilwoman Jennifer Webster; Arrived at: Vice-Chairman Brandon Stevens at 3:03 p.m. Others present: Jo Anne House, Ralinda Ninham-Lamberies, Debbie Thundercloud, Lisa Liggins, Teresa Schuman, Bev Anderson, Brad Graham, Bill Graham, Cathy L. Metoxen; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 3:00 p.m. For the record: Secretary Lisa Summers is out on pre-approved vacation. Councilwoman Jennifer Webster is on a conference call with Administration for Children & Families. II. OPENING Opening provided by Chairman Tehassi Hill. Vice-Chairman Brandon Stevens arrived at 3:03 p.m. III. ADOPT THE AGENDA Motion by Trish King to adopt the agenda with one (1) change [address item VI.A. Appoint three (3) alternates to the Oneida Election Board - 2019 Special Election immediately after the adoption of the agenda], seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Brandon Stevens, Lisa Summers, Jennifer Webster Item VI.A. is addressed next. Oneida Business Committee Special Meeting Minutes Page 1 of 4 July 17, 2019 Public Packet 39 of 142 DRAFT IV. OATH OF OFFICE Oaths of office administered by Treasurer Trish King. Beverly Anderson, Crystal Martinez (via Polycom), and Ramona Salinas (via Polycom) were present. A. V. Oneida Election Board alternates - Beverly Anderson, Crystal Martinez, Ramona Salinas, and Terry Thomas Sponsor: Vicki Cornelius, Chair/Oneida Election Board RESOLUTIONS A. Adopt resolution entitled Oneida Business Committee Approval of Fiscal Year 2020 Budget for Presentation to General Tribal Council Sponsor: Trish King, Treasurer Motion by Kirby Metoxen to adopt resolution 07-17-19-A Oneida Business Committee Approval of Fiscal Year 2020 Budget for Presentation to General Tribal Council, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Not Present: Lisa Summers, Jennifer Webster Item VII.A. is addressed next. VI. APPOINTMENTS A. Appoint three (3) alternates to the Oneida Election Board - 2019 Special Election Sponsor: Vicki Cornelius, Chair/Oneida Election Board Motion by Trish King to appoint Beverly Anderson, Crystal Martinez, and Terry Thomas as Oneida Election Board Alternates for the 2019 Special Election, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III Not Present: Brandon Stevens, Lisa Summers, Jennifer Webster Item IV.A. is addressed next. Oneida Business Committee Special Meeting Minutes Page 2 of 4 July 17, 2019 Public Packet 40 of 142 DRAFT VII. TRAVEL REQUESTS A. Approve the travel request - Chairman Tehassi Hill - Detroit Democratic Presidential Primary Debate - Detroit, MI - July 30-August 1, 2019 Sponsor: Tehassi Hill, Chairman Motion by Kirby Metoxen to approve the travel request for Chairman Tehassi Hill and Vice-Chairman Brandon Stevens to attend the Detroit Democratic Presidential Primary Debate in Detroit, MI - July 30August 1, 2019, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen Abstained: Brandon Stevens, Ernie Stevens III Not Present: Lisa Summers, Jennifer Webster B. Approve travel request in accordance with §219.6-1 - One (1) individual - 2019 Special Election - Milwaukee, WI - July 19-21, 2019 Sponsor: Vicki Cornelius, Chair/Oneida Election Board Motion by David P. Jordan to approve the travel request in accordance with §219.6-1 for one additional (1) individual to attend the 2019 Special Election in Milwaukee, WI - July 19-21, 2019, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Not Present: Lisa Summers, Jennifer Webster VIII. NEW BUSINESS A. Authorize the Chairman to sign a letter regarding the US Fish and Wildlife Service Proposed Rule: Removing the Gray Wolf from the List of Endangered and Threatened Wildlife Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to authorize the Chairman to sign a letter regarding the US Fish and Wildlife Service Proposed Rule: Removing the Gray Wolf from the List of Endangered and Threatened Wildlife, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Not Present: Lisa Summers, Jennifer Webster Oneida Business Committee Special Meeting Minutes Page 3 of 4 July 17, 2019 Public Packet 41 of 142 DRAFT IX. GENERAL TRIBAL COUNCIL Vice-Chairman Brandon Stevens left at 3:26 p.m. Vice-Chairman Brandon Stevens returned at 3:30 p.m. A. Approve notice and materials for the September 16, 2019, tentatively scheduled special GTC meeting Sponsor: Trish King, Treasurer Motion by Trish King to approve the notice and the materials for the September 16, 2019, tentatively scheduled special GTC meeting with four (4) noted changes [1) remove item IV.A.1. from the draft agenda on page 34; 2) add "Presentation" to items IV.B.1.-IV.B.7. on page 34; 3) delete "Endowment" from line 75 on page 49; and 4) include the placeholders and topic dividers as needed], seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Not Present: Lisa Summers, Jennifer Webster X. ADJOURN Motion by Kirby Metoxen to adjourn at 3:44 p.m., seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Not Present: Lisa Summers, Jennifer Webster Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Special Meeting Minutes Page 4 of 4 July 17, 2019 Public Packet 42 of 142 Oneida Business Committee Agenda Request Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community... 1. Meeting Date Requested: 7 / 24 / 19 2. General Information: Session: Open Executive - See instructions for the applicable laws, then choose one: Other - ED19-012 Agenda Header: Resolutions Accept as Information only Action - please describe: Motion to adopt resolution titled "Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-012, Industrial Hemp Processing Equipment". 3. Supporting Materials Report Resolution Contract Other: 1. Memo 3. Resolution 2. SOE 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy D. Parr, Division Director/Development Primary Requestor/Submitter: Submitted By: Grace Koehler, Executive Assistant, C&EDD Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 43 of 142 Administration Memo To: Community & Economic Development Division Oneida Business Committee From: Troy D. Parr, AIA, Community & Economic Development Division Director CC: Joanie Buckley, Internal Services Director; Pat Pelky, Environmental Health, Safety and Land Director Date: June 19, 2019 Re: Recommendation for for use of the Economic Diversification and Community Development Set‐aside Fund – ED#19‐012 Industrial Hemp Processing Equipment Background The Oneida Nation has engaged in a concerted project to develop new emerging markets and new revenue streams through its agribusiness market expansion efforts. As part of this effort, the Oneida Nation launched an Economic Development Project entitled ED18‐007 Industrial Hemp Pilot Project. The Industrial Hemp Pilot Project was supported by the Oneida Business Committee in BC Resolution #04‐28‐18‐J. This project was funded through the Economic Diversification and Community Development Set‐aside Fund at a funding level of $90,000 by Oneida Business Committee on June 12, 2019. This funding supported the grow, cultivation and harvesting of the 2019 pilot product produced. Current Request The Oneida Cannery, a business unit in the Internal Services Division, specializes in the innovative processing of agricultural products through a “value‐added” process. The Oneida Cannery is seeking to expand their capacity by supplying value‐added processing of industrial hemp grain products into marketable products. This funding request for $31,300 for equipment acquisition, shipping and installation. This funding, from the Economic Diversification and Community Development Set‐aside Fund, will help fulfill the expansion of Oneida Cannery products into new markets and potential new revenue streams in the industrial hemp category. Further – this funding will continue to expand the support of the ED18‐007 Industrial Hemp Pilot Project, by providing the piloting and testing of processing, marketing and sales phase of a portion of the harvested industrial hemp grain produced. (continued on page 2) N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155 oneida‐nsn.gov Public Packet 44 of 142 Findings after Review In accordance with the latest OBC Resolution #01‐23‐19‐C in my opinion, this appears to be an appropriate use of the Economic, Diversification and Community Development fund and I can offer my recommendation to support this funding request. This agribusiness pilot project will support future economic growth and development of new emerging market revenue streams on the Oneida Reservation. This current request, plus the previously requested funds approved by the OBC, will bring the total funding request to $121,300 for the overall Industrial Hemp Pilot Project to‐date – which includes both the ED18‐007 Industrial Hemp Pilot Project ($90,000) and this current ED19‐012 Industrial Hemp Processing Equipment ($31,300) funding request. In Closing Economic Development and creation of new revenue streams is essential to the future of the Oneida Nation’s sustainability and survival. Agriculture is inherent to the Oneida Nation way of life, and this agribusiness opportunity aligns with the agribusiness efforts that are identified in the 2018 Economic Development Strategic Plan. This funding allocation will support the Oneida Nation’s economic development plans on the Oneida Reservation. Attachments: BC Resolution #01‐23‐19‐C; Memo requesting fund use from Joanie Buckley, dated June 17, 2019. 2 of 2 H:\!Dev‐Data\Economic Development\!Funding Setaside Information\ED19‐012 Industrial Hemp Processing Equipment\Memo to OBC regarding 19‐012 Industrial Hemp Processing Equipment Funding Request_2019‐0619.docx Public Packet 45 of 142 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 Oneida, WI 54155 BC Resolution # 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee adopted resolution # BC-09-28-16-B, Assignment of Return on Investment from OTIE to Economic Development and Diversification, which created a set-aside until an endowment could be created and directed development and adoption of standard operating procedures for the use of the restricted funds; and WHEREAS, the Treasurer has proposed the development of an economic development corporation, ‘Oneida Development Holdings, Inc.,’ and identifying the development of the endowment creation resolution, to fulfill the directives of resolution # BC-09-28-16-B; and WHEREAS, the Oneida Business Committee approved the creation of the Community & Economic Development Division and authorized the transition into finalizing this action; and WHEREAS, the Oneida Business Committee approved the following Vision and Mission statements for the new division: Vision: To elevate the Oneida Nation by providing community & economic development practices that nurture and sustain Oneida families to prosperity. Mission: To strategically implement systems that foster sustainable development and commerce growth that reflect Tsiʔ niyukwalihotʌ (our ways) with innovative approaches that enrich the natural, built and business environments; and WHEREAS, the original resolution adopted in 2016 regarding the OTIE disbursements do not accurately reflect the direction given to the Community & Economic Development Division; and WHEREAS, OTIE has been reorganized as a subsidiary under the OESC Group, LLC; and WHEREAS, the Oneida Business Committee desires to update the 2016 resolution to correctly reflect the goals of community development and economic development; and Public Packet 46 of 142 BC Resolution # 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended Page 2 of 3 WHEREAS, the Oneida Business Committee has reviewed the Economic Development, Diversification and Community Development Fund uses and processes in the prior two years and has determined that it is an appropriate time to update the processes and to allow for greater tracking of the amount of the fund and use of the funds. Allocation of Dividends and Revenues NOW THEREFORE BE IT RESOLVED, that resolutions # BC-09-28-16-B, and # BC-07-12-17-A, and # BC-12-12-18-B are reaffirmed as to the creation of the Economic Development, Diversification and Community Development Fund and superseded regarding processes for access, tracking amount of the fund and use of the funds as identified in this resolution. BE IT FURTHER RESOLVED, that the dividends and revenues from OESC Group, LLC and its subsidiaries shall be allocated to the Economic Development, Diversification and Community Development Fund and any interest income generated by the fund shall accrue to the fund. The interest income generated by any balance shall not accrue to the Economic Development, Diversification and Community Development Fund. Review and Recommend for Use of Funds BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall review every request for use of the fund, determine if the proposed use is consistent with the fund, and provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds to be allocated from the Economic Development, Diversification and Community Development Fund to a specific project identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation. Authorization to Use Funds BE IT FURTHER RESOLVED, that the Oneida Business Committee shall be responsible for authorizing use of the Economic Development, Diversification and Community Development Fund by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation, and the employee responsible for authorizing expenditures of the authorized amount. Tracking Balance and Use of Funds BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall be responsible for maintaining a list of authorized uses and amounts annually forwarding that list to the Chief Financial Officer who shall be notify the Committee and Economic Development Division Director of the beginning balance in each fiscal year and authorize access to reports which identify the withdrawals from the fund. Allocation of Funds Once Authorized BE IT FURTHER RESOLVED, that the Chief Financial Officer shall create the necessary accounts to identify the Economic Development, Diversification and Community Development Fund, allocations and withdrawals, including transfer of funds to a contract, CIP project, economic development opportunity or other authorized activity within the appropriate business unit. BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall, on an annual basis, obtain a reconciliation from any party authorized to utilize the funds, which may be conducted in conjunction of an internal audit or assistance from the Accounting Department. Public Packet 47 of 142 BC Resolution # 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended Page 3 of 3 Standard Operating Procedures BE IT FINALLY RESOLVED, that the Community and Economic Development Division Director and the Chief Financial Officer shall create necessary standard operating procedures consistent with this resolution. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; 9 members were present at a meeting duly called, noticed and held on the 23rd day of January, 2019; that the forgoing resolution was duly adopted at such meeting by a vote of 8 members for, 0 members against, and 0 members not voting*; and that said resolution has not been rescinded or amended in any way. ____________________________ Lisa Summers, Secretary Oneida Business Committee *According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie." Public Packet 48 of 142 Public Packet 49 of 142 Public Packet 50 of 142 Public Packet 51 of 142 Public Packet 52 of 142 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Oneida, WI 54155 BC Resolution # __________ Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-012, Industrial Hemp Processing Equipment WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Economic Development, Diversification and Community Development Fund was created by resolutions # BC-09-28-16-B, BC-09-28-16-B and the procedures for use of the fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund; and WHEREAS, the ED18-007 Industrial Hemp Project Team has previously requested an allocation from the Fund to support the 2019 Industrial Hemp Pilot Project, for the necessary supplies and equipment to carry out the work planed for the 2019 growing season as approved in resolution # BC-06-12-19-D; and WHEREAS, the ED19-012 Industrial Hemp Processing Equipment has requested an additional allocation from the Fund to support the 2019 Industrial Hemp Pilot Project’s – value-added processing component of the pilot project, for the necessary supplies and equipment to carry out the industrial hemp processing work planned for the 2019 growing season; and WHEREAS, in accordance with resolution # BC-01-23-19-C, Resolve #3, the Community and Economic Development Division Director has submitted an agenda request approving the request as consistent with the purposes of the fund; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of $31,300 from the Economic Development, Diversification and Community Development Fund for the purposes of supporting Project ED19-012, to fulfill the value-added pilot project processing requirements of the ED18-007 Industrial Hemp Pilot Project and has designated Joanie Buckley as being the party responsible for overseeing the expenditure of these funds. Public Packet 53 of 142 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-012, Industrial Hemp Processing Equipment Summary This resolution approves the allocation of $ 31,300 from the Economic Development, Diversification and Community Development Fund for the purpose of supporting Project ED19012, Industrial Hemp Processing Equipment. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: June 21, 2019 Analysis by the Legislative Reference Office The Economic Development, Diversification and Community Development Fund (“the Fund”) was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and BC-01-23-19-C. The Industrial Hemp Project Team has previously requested an allocation of $ 90,000 from the Fund to support the 2019 Industrial Hemp Pilot Project, for the necessary supplies and equipment to carry out the work planned for the 2019 growing season, as approved in resolution BC-06-1219-D. Project ED19-012, Industrial Hemp Processing Equipment has requested an addition allocation from the Fund to support the 2019 Industrial Hemp Pilot Project’s – value-added processing component of the pilot project, for the necessary supplies and equipment to carry out the industrial hemp processing work planned for the 2019 growing season. Resolution BC-01-23-19-C requires the Community and Economic Development Division Director to review every request for use of the Fund, determine if the proposed use is consistent with the Fund, and provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds to be allocated from the Fund to a specific project. This resolution states that this requirement was met by the action of the Community and Economic Development Division Director submitting an agenda request approving the request as consistent with the purposes of the fund. Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation, and the employee responsible for authorizing expenditures of the authorized amount. Page 1 of 2 Public Packet 54 of 142 This resolution states that the Oneida Business Committee does approve the allocation of $ 31,300 from the Fund for the purposes of supporting Project ED19-012, to fulfill the value-added pilot project processing requirements of the ED18-007 Industrial Hemp Pilot Project and has designated Joanie Buckley as being the party responsible for overseeing the expenditure of these funds. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 55 of 142 Oneida Business Committee Agenda Request Determine next steps regarding two (2) vacancies - Anna John Resident Centered Care Community Board 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding two (2) vacancies with terms ending July 31, 2022 - Anna John Resident Centered Care Community Board 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 56 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Two (2) vacancies were posted for the Anna John Resident Centered Care Community Board to complete a term ending July 31, 2022. The application deadline was July 12, 2019 and three (3) applications were received for the following applicants: Kenny Kriescher Carol Elm Valerie Groleau Recommended action: Request to appoint the applicant(s), reject the applicant(s), re-post the vacancy(ies), and/or re-notice the vacancy (ies) because of ineligible, unqualified, or under qualified applicants. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 57 of 142 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy - Bay Bancorporation Board of Directors - term ending... 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy with term ending July 31, 2022 - Bay Bancorporation - Board of Directors 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 58 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: One (1) vacancy was posted for the Bay Bancorporation - Board of Directors to complete a term ending July 31, 2022. The application deadline was July 12, 2019 and one (1) application was received for the following applicant: Fern Orie Recommended action: Request to appoint the applicant, or re-post the vacancy 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 59 of 142 Oneida Business Committee Agenda Request Determine next steps regarding three (3) vacancies - Oneida Personnel Commission 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding three (3) vacancies with terms ending March 31, 2020, March 31, 2021 and March 31, 2024 - Oneida Personnel Commission 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 60 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Three (3) vacancies were posted for the Oneida Personnel Commission to complete terms ending March 31, 2020, March 31, 2021, and March 31, 2024. The application deadline was July 12, 2019 and four (4) applications were received for the following applicants: Carol Smith Chris Cornelius Daniel Thomas Sandra Skenandore Recommended action: Request to appoint the applicant(s), reject the applicant(s), re-post the vacancy(ies), and/or re-notice the vacancy (ies) because of ineligible, unqualified, or under qualified applicants. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Approve the July 15, 2019, regular Finance Committee meeting minutes 61 of 142 Public Packet 62 of 142 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise J. Vigue, Executive Assistant July 16, 2019 E-Poll Results of: FC Meeting Minutes of July 15, 2019 An E-Poll vote of the Finance Committee was conducted to approve the 7/15/19 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 4 Y ES votes from Patrick Stensloff, Louise Cornelius, Daniel Guzman King and Larry Bart on to approve the July 15, 2019 Finance Committee Meet ing Minutes. These Finance Committee Minutes of July 15, 2019 will be placed on the next Business Committee agenda of July 24, 2019 for approval and placed on the next Finance Committee agenda of August 5, 2019 to ratify this E-Poll action. Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 63 of 142 FINANCE COMMITTEE FC REGULAR MEETING FC WORK MEETING July 15, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room July 15, 2019 ▪ Time: 9:55 – 10:42 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC REGULAR MEETING: Patricia King, FC Chair/Treasurer Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director Larry Barton, FC Vice-Chair/CFO Louise Cornelius, Gaming GM EXCUSED: Jennifer Webster, BC Council Member UNEXCUSED: Shirley Barber, FC Elder Member OTHERS PRESENT: David Emerson, Delia Smith, Carrie Lindsey, Jack Denny, David Larson, Melissa Nuthals and Denise J. Vigue taking Minutes FC WORK MEETING: Patricia King, FC Chair/Treasurer Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director Larry Barton, FC Vice-Chair/CFO Louise Cornelius, Gaming GM EXCUSED: Jennifer Webster, BC Council Member UNEXCUSED: Shirley Barber, FC Elder Member OTHERS PRESENT: Denise J. Vigue taking notes I. CALL TO ORDER: The Regular FC Meeting was called to order by the FC Chair at 9:01 A.M. II. APPROVAL OF AGENDA: JULY 15, 2019 Motion by Patrick Stensloff to approve the Finance Committee meeting agenda of July 15, 2019. Seconded by Louise Cornelius. Motion carried unanimously. III. APPROVE E-POLL OF MINUTES: JULY 1, 2019 (Approved via E-Poll on 7/2/19): Motion by Patrick Stensloff to ratify the FC E-Poll action taken on July 2, 2019 approving the July 1, 2019 Finance Committee Meeting Minutes. Seconded by Daniel Guzman King. Motion carried unanimously. IV. APPROVAL OF SPECIAL E-POLL RESULTS: July 8, 2019 (Approved 7/9/19) 1. TAP Initiative – Community Clean Up (4) Events Requestor: Daniel Guzman King, Councilmember Amount: 40 Cases Motion by Louise Cornelius to ratify the FC Special E-Poll results of 7/9/19 for the approval from the Community Fund of 40 cases of Product for use at 4 Community Clean Up Events being sponsored by TAP. Seconded by Patrick Stensloff. Motion carried unanimously. Page 1 of 4 Finance Committee Meeting Minutes of July 15, 2019 Public Packet V. 64 of 142 TABLED BUSINESS: 1. Total Self Defense Registration & Class fees Amount: $500. Requestor: Debra Richmond for granddaughter, Mamie Motion by Daniel Guzman King to remove this item from the table for discussion. Seconded by Patrick Stensloff. Motion carried unanimously. This item was deferred from the 7/1/19 FC mtg for more information; additional information provided in packets. Motion by Patrick Stensloff to approve from the Community Fund the request for the Total Self Defense registration and class fees for the granddaughter of the requestor in the amount of $500.00. Seconded by Daniel Guzman King. Motion carried unanimously. Larry Barton arrived at 9:06 A.M. VI. CAPITAL EXPENDITURES: 1. Everi (4) Slot Games (previous trial game) David Emerson, Gaming Slots Amount: $69,100. David was present and explained they are winding down on capital expenditures for FY19; this was a previous trial game that has been doing very well so they would convert and purchase games; these will be at the West Mason Street Casino. Motion by Patrick Stensloff to approve the purchase of four slot games from EVERI in the amount of $69,100.00. Seconded by Larry Barton. Motion carried unanimously. 2. U.S. Venture Jack Denny, Oneida Travel Center Amount: $121,340. Jack was present and explained the regulatory compliance issue; this request would be an update to the latest high-water table underground storage tank sumps; this one at the Travel Center; two other Oneida Stop locations also will need to come into compliance, slated for partial this fiscal year and in FY2020. Jack provided a handout of the request with justification. Motion by Patrick Stensloff to approve the costs of underground storage tank replacements from U.S. Venture to meet regulatory compliance standards in the amount of $121,340.00. Seconded by Daniel Guzman King. Motion carried unanimously. VII. DONATIONS: REPORT: 1. FC Donation Report for July 2019 Denise J. Vigue, Finance Motion by Patrick Stensloff to accept the July 2019 Finance Committee Donation Report. Seconded by Louise Cornelius. Motion carried unanimously. REQUESTS: 1. AISES Fall Conference Sponsorship Requestor: Shayna Gutierrez, Tribal & Business Dev. Mgr. Amount: $2,500. Motion by Daniel Guzman King to approve from the Finance Committee Donation line the request from AISES for sponsorship at their Fall Conference in the amount of $2,500.00; contingent upon the FY2020 budget or continuing resolution being approved. Seconded by Patrick Stensloff Motion carried unanimously. Page 2 of 4 Finance Committee Meeting Minutes of July 15, 2019 Public Packet 65 of 142 Motion by Larry Barton to communicate this opportunity for 2 conference sponsorships for 2 Oneida students to Oneida Higher Education and the Trust Committee so they may forward to current students who are in the science or engineering fields or who may have an interest. Seconded by Daniel Guzman King. Motion carried unanimously. VIII. NEW BUSINESS: 1. Care 4U New LLC d/b/a Nurse Next Door Carrie Lindsey, OHC Amount: $120,000. This is for specialized care that none of the other current providers can fulfill; service is for in home support for healthcare and other health related needs for client; contract is Aug 2019 through December 2020 with automatic renewal if needed. Motion by Patrick Stensloff to approve the Care 4U New LLC d/b/a Nurse Next Door services in the amount of $120,000.00. Seconded by Daniel Guzman King. Motion carried unanimously. 2. SPGGC, LLC – Simon Gift Cards Delia Smith, TANF Amount: $71,750. Delia was present and explained contract did get Legal and Purchasing approvals; contract is for families that TANF services for clothes for students; process in place to have cardholder families provide all receipts within 10 days of receiving cards; funds through a federal grant, they may not have this program next year, working on other alternatives that will help families become more selfsufficient. Motion by Patrick Stensloff to approve the Purchase Order in the amount of $71,750.00 for Simon Gif Cards for use by TANF for eligible students. Seconded by Louise Cornelius. Motion carried unanimously. IX. EXECUTIVE SESSION: Motion by Patrick Stensloff to go into Executive Session. Seconded by Larry Barton. carried unanimously. Time: 9:44 A.M. Motion Motion by Larry Barton to come out of Executive Session. Seconded by Daniel Guzman King. Motion carried unanimously. Time: 9:50 A.M. 1. Attorney Contract #2018-0608 Candice Skenandore, Self-Governance Coordinator Motion by Daniel Guzman King to approve the requested Purchase Order Increase for contract #2018-0608 provided the OBC approves the addendum to the contract for terms and commitment level. Seconded by Patrick Stensloff. Motion carried unanimously. X. FOLLOW UP: None XI. FOR INFORMATION ONLY: 1. Bally (3) Conversions – 3.8% of Coin In David Emerson, Gaming Slots Motion by Larry Barton accept the Bally (3) Conversions – 3.8% of Coin In as information only. Seconded by Patrick Stensloff. Motion carried unanimously. Page 3 of 4 Finance Committee Meeting Minutes of July 15, 2019 Public Packet 66 of 142 XII. ADJOURN: Motion by Patrick Stensloff to adjourn. Seconded by Larry Barton. Motion carried unanimously. Time: 9:54 A.M. Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: July 16, 2019 Oneida Business Committee’s FC Minutes Approval Date: Page 4 of 4 Finance Committee Meeting Minutes of July 15, 2019 Public Packet 67 of 142 Oneida Business Committee Agenda Request Accept the June 19, 2019, regular Legislative Operating Committee meeting minutes 1. Meeting Date Requested: 7 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the June 19, 2019 Legislative Operating Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 6/19/19 LOC Meeting Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairperson Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 68 of 142 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov LEGISLATIVE OPERATING COMMITTEE MEETING MINUTES Executive Conference Room-2nd Floor Norbert Hill Center June 19, 2019 9:00 a.m. Present: David P. Jordan, Jennifer Webster, Ernest Stevens III Excused: Kirby Metoxen, Daniel Guzman King Others Present: Maureen Perkins, Brandon Wisneski, Clorissa Santiago, Jennifer Falck, Leyne Orosco, Bonnie Pigman, Rae Skenandore, Destiny Prendiville, Lee Cornelius I. Call to Order and Approval of the Agenda David P. Jordan called the June 19, 2019 Legislative Operating Committee meeting to order at 9:00 a.m. Motion by Ernest Stevens III to adopt the agenda; seconded by Jennifer Webster. Motion carried unanimously. II. Minutes to be Approved Motion by Jennifer Webster to approve the June 5, 2019 Legislative Operating Committee meeting minutes and forward to the Oneida Business Committee for consideration; seconded by Ernest Stevens III. Motion carried unanimously. III. Current Business 1. Curfew Law (:58-13:18) Motion by Jennifer Webster to approve the public meeting packet and forward the Curfew law to a public meeting to be held on July 18, 2019; seconded by Ernest Stevens III. Motion carried unanimously. Motion by Jennifer Webster to enter the June 13, 2019 LOC E-poll titled “Approval of the Curfew Law Fiscal Impact Statement Request Memorandum” results into the record; seconded by Ernest Stevens III. Motion carried unanimously. 2. Sanctions and Penalties (13:19-36:01) Motion by Jennifer Webster to approve the community outreach notice for the Sanctions & Penalties law with one noted change, and forward to the Kalihwisaks for publication in the July 3, 2019 Kalihwisaks edition; seconded by Ernest Stevens III. Motion carried unanimously. IV. New Submissions V. Additions VI. Administrative Items VII. Executive Session Legislative Operating Committee Meeting Minutes of June 19, 2019 Page 1 of 2 Public Packet 69 of 142 VIII. Adjourn Motion by Ernest Stevens III to adjourn the June 19, 2019 Legislative Operating Committee meeting at 9:36 a.m.; seconded by Jennifer Webster. Motion carried unanimously. Legislative Operating Committee Meeting Minutes of June 19, 2019 Page 2 of 2 Public Packet 70 of 142 Oneida Business Committee Agenda Request Accept the Children's Code Implementation July 2019 quarterly update 1. Meeting Date Requested: 7 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the July 24, 2019 Children's Code Quarterly Update 3. Supporting Materials Report Resolution Contract Other: 1. 7/24/19 Quarterly Children's Code Update 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 71 of 142 Public Packet 72 of 142 Public Packet 73 of 142 Public Packet 74 of 142 Public Packet 75 of 142 Public Packet 76 of 142 Public Packet 77 of 142 Public Packet 78 of 142 Oneida Business Committee Agenda Request Accept the Oneida Personnel Commission July 2019 update 1. Meeting Date Requested: 7 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the Bi-Monthly Oneida Personnel Commission update 3. Supporting Materials Report Resolution Contract Other: 1. OPC Bi-Monthly Update 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairperson Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 79 of 142 Public Packet 80 of 142 Public Packet 81 of 142 Oneida Business Committee Agenda Request Accept the June 13, 2019, regular Quality of Life meeting minutes 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Motion to accept the June13, 2019 Quality of Life meeting minutes. 3. Supporting Materials Report Resolution Contract Other: 1. 6/13/2019 QOL Meeting Minutes 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Brandon Stevens, Vice-Chairman Primary Requestor/Submitter: Aliskwet Ellis, Recording Clerk/BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 82 of 142 Quality of Life Committee Regular Meeting 8:30 a.m. Thursday, June 13, 2019 BC-Executive Conference Room Minutes Present: Daniel Guzman-King, Kirby Metoxen, Ernest Stevens III Others Present: Aliskwet Ellis I. CALL TO ORDER AND ROLL CALL Meeting called to order by Ernest Stevens III at 8:37 a.m. II. APPROVAL OF THE AGENDA Motion by Daniel Guzman-King to approve the agenda, seconded by Kirby Metoxen. Motion carried unanimously. III. APPROVAL OF MEETING MINUTES A. May 9, 2019 Quality of Life Meeting Minutes Motion by Kirby Metoxen to approve the May 9, 2019 Quality of Life meeting minutes, seconded by Daniel Guzman-King. Motion carried unanimously. IV. UNFINISHED BUSINESS A. 7G Youth Initiative Update – Ernest Stevens III Motion by Kirby Metoxen to approve the MOU between 7G Foundation and Oneida Nation of Wisconsin, seconded by Daniel Guzman-King. Motion carried unanimously. V. REPORTS A. Tribal Action Plan Motion by Kirby Metoxen to accept the verbal update on the Tribal Action Plan, seconded by Daniel Guzman-King. Motion carried unanimously. B. Environmental Issues – Daniel Guzman-King Motion by Daniel Guzman-King for Environmental to submit a report on the status and history of treatment as a State and DICTA as it relates to Oneida water and air to bring to the next Quality of Life meeting, seconded by Kirby Metoxen. Motion carried unanimously. Quality of Life Committee Regular Meeting Minutes Page 1 of 2 June 13, 2019 Public Packet 83 of 142 Motion by Daniel Guzman-King for Environmental, Health & Safety to bring back a working draft on Environmental Proclamation to the next Quality of Life meeting, seconded by Kirby Metoxen. Motion carried unanimously. VI. ADJOURN Motion by Kirby Metoxen to adjourn at 9:09 a.m., seconded by Daniel-Guzman King. Quality of Life Committee Regular Meeting Minutes Page 2 of 2 June 13, 2019 Public Packet 84 of 142 Approve the travel report - Councilman Kirby Metoxen and one (1) staff member - Disinterment from... Public Packet 85 of 142 Public Packet 86 of 142 Public Packet 87 of 142 Oneida Business Committee Agenda Request Approve the travel report - Treasurer Trish King - Tribal Treasury Advisory Committee meeting and public 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Travel Report Accept as Information only Action - please describe: Approve the travel report - Treasurer Trish King - Tribal Treasury Advisory Committee meeting and public meeting - Washington DC - June 18-23, 2019 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Trish King, Treasurer Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 88 of 142 B USINESS C OMMITTEE T RAVEL R EPORT Travel Report for: Travel Event: Trish King Tribal Treasury Advisory Committee Pre-meeting and inaugural meeting with US Treasury Travel Location: Washington DC Departure Date: 06/18/2019 Return Date: 06/23/2019 Projected Cost: $0.00 Actual Cost: $0.00 Date Travel was Approved by OBC: 05/22/2019 Narrative/Background: Tribal Tax Advisory Committee (T.T.A.C.) Pre-Meeting and Inaugural Meeting with Treasury. After almost 5 years in the making, the US Treasury has formally approved the activities of the Tribal Tax Advisory Committee (TTAC) to begin. Attached is the agenda for both the June 19, 2019, preparatory meeting and the June 20, 2019, public meeting with TTAC and the Department of Treasury. TTAC held a preparatory meeting on June 19, 2019. This pre-meeting focused on TTAC’s organization, structure, and how TTAC will work with the US Department of Treasury. The treasury was represented by Christie Jacobs, the director of the Indian Tribal Government Office – IRS; Krishna Vallabhaneni, the Tax Legislative Counsel for the US Department of the Treasury, and Nancy Montoya, Community Development and Financial Services Professional, Policy Advisor US Department of the Treasury. These three (3) designated federal officials were present for TTAC’s June 19, 2019, premeeting and TTAC’s June 20, 2019, public meeting. June 19, 2019, TTAC preparatory meeting TTAC reviewed and discussed a proposed charter; began developing by-laws, and prepared for the June 20, 2019, public meeting. Lengthy discussion was had regarding the role of Treasury support offices, points of contact, and organizational assistance. Of concern was the necessity for the Committee to have the ability to meet directly with the Department of Treasury Secretary, per PL113-168. Also of great concern was the exemption of TTAC from the Federal Advisory Committee Act. We requested Treasury for the following exemption: Page 1 of 3 OBC Approved 03-25-2015 Public Packet Page 2 89 of 142 Business Committee Travel Report Authority. Tribal General Welfare Act of 2014, Public Law 113-168. The TTAC is established in accordance with and shall operate under provisions of the Federal Advisory Committee Act (FACA), 5 U.S.C. App. Unless the exemption in 2 U.S.C. 1534(b) applies. We received approval of this language 10 minutes prior to the Public meeting. Going forward TTAC can now provide letters or resolutions of delegated persons to serve on the committee, in lieu of a Tribally elected leader, and will be exempt from having to have public meetings. The Charter will be updated by the US Treasury using the FACA exempt language. Prior to finalizing TTAC’s bylaws, the commission had several questions for the US Treasury regarding:       Extending staggered terms to 4‐year appointments for the 3 positions that are appointed by Treasury Questions regarding how a congressional appointment vacancy is filled still needs review Technical Advisors: The law allows for Technical Advisors. TTAC is inquiring whether they can contract with Native American Finance Officers Association (NAFOA) to organize information, research, and provide technical assistance. A question remains as to whether each Committee member will also be allowed a technical advisor. Developing sub‐committees and travel expenses for those sub‐committees and technical advisors Develop logistics around communication Holding 3 standing meetings consisting of a pre‐meeting and a regular meeting with the Department of Treasury TTAC awaits formal response from the US Treasury; by-laws were deferred to the next TTAC meeting for completion. June 20, 2019, TTAC Public Meeting The public meeting included TTAC, Jovita Carranza, (44th Treasurer of the United States), Michael Faulkender, Assistant Secretary of the Treasury for Economic Policy, and several Treasury department staff. TTAC has a budget of $250,000. For Fiscal Year 2019, travel for the June 19, 2019, and June 20, 2019 meetings is our only expense. TTAC will begin working on planning for their Fiscal Year 2020 budget. Lacey Horn, former Treasurer of the Cherokee Nation, was elected TTAC Chair, and Eugene Magnuson, Pokagon Band of Potawatomi, was elected TTAC Vice Chair. No other officers were recommended for the Committee. Minutes, recordings, scheduling, etc. will all be handled by US Treasury staff. I would like to extend sincere appreciation to Native American Finance Officers Association (NAFOA) staff, as they provided TTAC a briefing paper outlining several Indian taxation issues and their impacts, and recommendations to cure those taxation issues. TTAC highlighted several of the most important issues Indian Country is asking for attention to: Dual Taxation issues, General Welfare Exclusion (GWE), Tribal Chartered Corporation designations, Kiddie Tax, Opportunity Zones, Pension Plans, and Parity Page 2 of 3 Public Packet Page 3 90 of 142 Business Committee Travel Report with other Sovereigns. Several other issues were recognized by TTAC to be on record and addressed as soon as we can organize. (NAFOA briefing paper attached). Throughout both meeting days, both TTAC and the US Treasury made it expressly clear that TTAC will not replace the necessity for Treasury to hold consultation meetings with Tribes. This issue was very important, as TTAC will advise Treasury on impacts of policy issues, but not interfere with direct access of Tribes to Treasury and vice versa. The IRS Office of Indian Tribal Governments also has an advisory committee who requested to work together, with TTAC, where appropriate. TTAC supports this request. TTAC was able to speak freely and educate about Tribe’s being sovereign, federally recognized, and their need to become truly self-governed. These points were well delivered, and well accepted by US Treasury staff. The meeting was a huge success, and the first time in history, where Tribes will have legislative authority, to work directly with and advise a Federal department. Item(s) Requiring Attention: The next TTAC meeting is tentatively scheduled for September 17, & September 18, 2019; or September 26 & September 27, 2019, in Washington D.C. Additional tentative meetings are December 2 & December 3, 2019; March 25 & March 26, 2020, September 15 & September 16, 2020. Requested Action: Accept Travel Report Public Packet 91 of 142 Public Packet 92 of 142 Public Packet 93 of 142 Public Packet 94 of 142 Public Packet 95 of 142 Approve the travel report - Councilman Kirby Metoxen - 29th National Indian Head Start Directors... Public Packet 96 of 142 Public Packet 97 of 142 Public Packet 98 of 142  Approve the travel request - Secretary Lisa Summers and Councilwoman Jennifer Webster - 2019...    /  /                                            Public Packet 99 of 142 Public Packet 100 of 142 Oneida Business Committee Travel Request Approve the travel request - Treasurer Trish King - Tribal Treasury Advisory Committee meeting -... 1. OBC Meeting Date Requested: 07 / 24 / 19 e-poll requested 2. General Information: Event Name: Tribal Treasury Advisory Committee meeting Event Location: Washington DC Attendee(s): Trish King Departure Date: September 2019 Attendee(s): Return Date: September 2019 Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: $0.00 Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: TTAC was authorized in 2014 to advise Treasury on all tax matters related to Indian Tribes, and appointees have been chosen by Congress and Treasury. The next TTAC meeting is tentatively scheduled for September 17, & September 18, 2019; or September 26 & September 27, 2019, in Washington D.C. 5. Submission Sponsor: Trish King, Treasurer 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 012013425 67889 ÿÿÿ9779ÿ9ÿ97 ÿ ÿ 88ÿÿÿÿÿ 9ÿ!ÿ" ++,-ÿ/0120ÿ34ÿ56789277 Public Packet 101 of 142 :;?ÿ@A?ÿGHDI;ÿFKK>I;@ÿLFMC;ÿFDÿMAFICÿ>?ÿ@A;ÿFDÿWIM;SÿEF@@?ÿGHDI;ÿFKKC>W@I>;Dÿ@>ÿFE?ÿ@A;Sÿ@AÿNCI^ÿ;@I;H;DID@;ÿ@A;ÿ>?ÿ̀;SIF;DZÿ@CIG;ZÿJAIYCÿ@AD?ÿfgTZÿAFDÿF GC>FSK?ÿJ>Chÿ@>ÿ?HYYNÿGÿA>YSÿ>??ÿ>;ÿFKKC>WI;Uÿ@AÿE>@I>;DÿJHDYNÿFUC M>;@I;HChI;Uÿ>;ÿ@AFYÿ>?ÿFKKC>WI;Uÿ@A;ÿ@>ÿSIDMHDDI;UÿFÿGC>FSÿFCCFNÿ>?ÿ@CIGFYÿ@F]ÿIDDHH@YI;CJZÿ@A?ÿGHDI;ÿEEI@@ÿ?>MHDÿ@AEEI@@ChXÿPPQRÿEH;M?ÿ@ACEEI@@;ZÿF;Sÿi\ÿPCIGFYÿk;DXÿ̀;ÿFSSI@I>;Zÿ@AMIF@I>;ÿnlQm:Q\ÿ@>ÿKC>WISÿ@AEEI@@?ÿGHDI;ÿE;MCC;ÿ@@Cÿmoÿds[rÿF;Sÿ_@CÿmoÿdsdsX +08vwxÿ+wyÿz77627ÿ{87|67721 V?ÿ@A;@I;HÿKYFUHH;@CNX PA@ÿYIEI@} PPQRÿE;M;ÿn@F]F@I>;ÿGNÿD@F@CÿY>MFYI@I;ÿ@>ÿ@CIGFYÿU>WGY; D@I~;>EIMÿUC>J@AÿF;SZÿGYY@ÿCÿ>C >@AÿDHKK>C@ÿD;ÿ@CIGFYÿYF;SZÿS>@ÿKC>E>@W?ÿlF@IWChÿJI@Aÿ̀;SIF;ÿR>H;@CNÿ@>ÿCI@Nÿ>WWISI;Uÿ>WÿSIDMHDD (We are changing our lives) Oneida Nation Rites of Passage ♦ Oneida Nation Museum ♦ Yukwahwatsilay Niyukwalih%=t Niyukwalih%=t (We are changing our lives) – the Oneida Nation Rites of Passage group they had their Rites of Passage Ceremony the third week of June. All the work that went into the preparation and the ceremony itself would not have been possible without the support of tribal entities, community members, and the families of the faster themselves. The group included 12 Fasters in all; 2-3rd years, 6-2nd years, and 4-1st years. All the while, Public Packet 127 of 142 How are we supporting the Nation’s priorities? Specifically, by implementing Kalihwi=y% - the use of good words about ourselves, our Nation, and our future and Ka>satst^sla – the strength of belief and vision as a people to label our 2nd identified outcome, Taetwaku=t@ke (to keep going | to carry on). As our priority is to preserve and protect the Oneida Culture and Language, our efforts focus on ensuring they continue indefinitely. In short, knowledge holders are sharing the Oneida Culture and Language with not only our people, but people of all backgrounds and ages. Further promoting another Oneida Nation Core Value: Twahwatsi=l@ya=ka= Tsi Nitwawuh@tyehse> Ukwehuwehn#ha (They're continuously going along learning the ways of the Original Human Beings) positions have now been filled. While Tetwatunhat#nyehse> (We are changing our lives) – the Oneida Nation Rites of Passage group will continue working toward improving year after year. Public Packet 128 of 142 Outcome # 3 Yethiya>tahni=l@tste> Making us strong physically, emotionally, mentally, and spiritually. 3rd Quarter Age Demographic Breakdown of Yethiya>tahni=l@tste> Participants &/ or Clients for FY 2019 377 1167 Youth (0-17) Adult (18-54) Elder (55+) 1881 What have we accomplished during the 3rd Quarter of FY 2019? In order to promote the importance of Yethiya>tahni=l@tse> - making us strong physically, emotionally, mentally, and spiritually family activities, cultural teachings, land base healing practices, one-on-one sessions, and meditation opportunities continue to be provided to support health and wellness. Resulting in over 20 different hands-on workshops focusing on Yethiya>tahni=l@tse> in one way or another. Throughout the duration of the 3rd quarter over 3,425 community members of all ages have been exposed to the importance of self-care as outline in the graph above. Public Packet How are we supporting the Nation’s priorities? 129 of 142 Our 3rd identified outcome, Yethiya>tahni=l@tse>, shows a strong correlation between the Oneida Nation’s Core Values and the Nation’s priorities. Specifically, Yukwats$staya=k@= Identity. What will we continue to work on? The membership can expect to see recruitment and/ or advertising for a variety of learning opportunities that provide the building blocks necessary in making us strong physically, emotionally, mentally, and spiritually. As the demand for holistic approaches to address the struggles of our world today increases, our area will continue working hard to develop a Tsi> Niyukwalih%=ttahni=l@tse> are interconnected. (Thank You!) Yaw<>k%= Public Packet 130 of 142 Oneida Business Committee Agenda Request Accept the Education and Literacy Service Group FY-2019 3rd quarter report 1. Meeting Date Requested: 07 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Reports Accept as Information only Action - please describe: Accept Education and Literacy service group's 3rd quarter report 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Primary Requestor/Submitter: Artley Skenandore, Lead - Education and Literacy Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 131 of 142 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: Background: Service group per Chapter 121.5-3 2019 Quarterly Reporting Schedule The Oneida Business Committee had requested each service group to provide a formal quarterly update. Outcomes: Learning To Be - Strategy to Continue to Enhance and Sustain the Oneida Language and Culture through learning practices that ensure we contribute toward life-long pathway of being Oneida, and Learning To Learn - Our strategy of engagement for students, parents, and teachers ensuring that we embrace the challenge of encouraging achievement, experience, and growth in all of our students so they realize their talents in obtaining their personal goals, and Learning To Do - Our strategy representing our facilitating post-secondary professional development plans for the individual citizens of our Nation. Individual pursuit of professional programs will contribute toward an improved quality of life benefiting themselves and our Nation The Education and Literacy service group is comprised of: Arts program & Community Education Center BIA Early Intervention Airport Road Child Care Youth Enrichment Services Oneida Community Library Higher Education Education and Training Administration Oneida Nation School System Requested Action: Respectfully, Motion to accept Education & Literacy 3rd Quarterly Report 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 132 of 142 Education & Literacy Group Building a Strong Nation by providing and promoting quality education and training opportunities for all tribal members. Our Service Group is: Arts Program & Community Education Center, BIA – Early Intervention, Airport Road Child Care, Youth Enrichment Services (YES), Oneida Community Library, Higher Education, Education & Training Administration, and Oneida Nation School System (ONSS). Outcome 1 Learning to Be Our Strategy to Continue to Enhance and Sustain the Oneida Language and Culture through learning practices that ensure we contribute toward life‐long pathway of being Oneida. A lifelong learning pathway of being Oneida. Brightening our Learning to Be pathway with the infusion of Oneida Language and Culture learning practices within our daily programming & services. The Learning to Be activities supports the nation’s priorities by offering opportunities to learn the Oneida language and support cultural identity. Language and culture promote and sustain sovereignty of the Nation. Oneida Arts Program o Conducted the following events  20 Years from Now programming with Dan Hill, Richard Zane Smith, and Woodland Art Show Panel, Pottery  Raised Beading Pin Cushion Class  Preparing for Music from Our Culture (MOC) Summer Camps  Activities include team building, games, song, dance, language, and leadership development  KLU programming and Arts Camp for youth  Ka>nithotiy^sa Latiwy