# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aae8b90c040324d2e ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 543 Oneida Business Committee Regular Meeting1 8:30 AM Wednesday, October 23, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER A. Special recognition for years of service Sponsor: Geraldine Danforth, Area Manager/Human Resources II. OPENING III. ADOPT THE AGENDA IV. OATH OF OFFICE V. A. Oneida Election Board - Racquel Hill, Patricia Moore, and Lisa Huff Sponsor: lis B. Oneida Personnel Commission (Pro Tem Members) - Renee Zakhar, Matthew W. Denny, and Gerald DeCoteau Sponsor: Lisa Summers, Secretary MINUTES A. Approve the October 3, 2019, emergency Business Committee meeting minutes Sponsor: Lisa Summers, Secretary B. Approve the October 9, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary 1 On October 9, 2019, the Oneida Business Committee approved an exception to resolution # BC-12-27-16-A to hold both the regular and executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m. Oneida Business Committee Regular Meeting Agenda Page 1 of 6 October 23, 2019 Public Packet VI. VII. 2 of 543 RESOLUTIONS A. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-022, Central Oneida Site Clean-up Sponsor: Debbie Thundercloud, General Manager B. Adopt resolution entitled Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708 Sponsor: Debbie Thundercloud, General Manager APPOINTMENTS A. VIII. Determine next steps regarding one (1) vacancy - Oneida Police Commission - term ending July 31, 2023 Sponsor: Lisa Summers, Secretary STANDING COMMITTEES A. B. FINANCE COMMITTEE 1. Accept the October 1, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer 2. Accept the October 14, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer LEGISLATIVE OPERATING COMMITTEE 1. Accept the October 2, 2019, regular Legislative Operating Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Children's Code Implementation October 2019 quarterly update Sponsor: David P. Jordan, Councilman 3. Approve the Oneida Environmental Resource Board bylaws amendments Sponsor: David P. Jordan, Councilman 4. Approve the Oneida Land Claims Commission bylaws amendments Sponsor: David P. Jordan, Councilman 5. Approve the Oneida Personnel Commission bylaws amendments Sponsor: David P. Jordan, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 6 October 23, 2019 Public Packet IX. X. XI. 3 of 543 TRAVEL REPORTS A. Approve the travel report - Councilman Kirby Metoxen - Treaty Days - Bayfield, WI September 29-30, 2019 Sponsor: Kirby Metoxen, Councilman B. Approve the travel report - Councilman Kirby Metoxen - Repatriation of Oneida Children from Carlisle Boarding School - Hudson, WI - October 5-6, 2019 Sponsor: Kirby Metoxen, Councilman C. Approve the travel report and one (1) additional action - Treasurer Trish King - 2019 Fall Finance & Tribal Economies Conference - Prior Lake, MN - October 6-9, 2019 Sponsor: Trish King, Treasurer D. Approve the travel report - Councilman Daniel Guzman King - AISES National Conference - Milwaukee, WI - October 9-12 2019 Sponsor: Daniel Guzman King, Councilman TRAVEL REQUESTS A. Approve the travel request in accordance with § 216.16-1 - Five (5) Oneida Gaming Commission members/staff - Tours and Wisconsin Gaming Regulators Association Madison, WI - November 13-14, 2019 Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission B. Approve the travel request - Councilwoman Jennifer Webster - Administration of Children & Families Tribal Advisory Committee meeting - Washington DC November 17-22, 2019 Sponsor: Jennifer Webster, Councilwoman C. Enter the e-poll results into the record regarding the approved BC SOP exception and the approved travel request in accordance with § 216.16-1 for four (4) Oneida Gaming Commission members/staff Sponsor: Lisa Summers, Secretary NEW BUSINESS A. Schedule a special Business Committee meeting on December 13, 2019, at 9:00 a.m. Sponsor: David P. Jordan, Councilman B. CIP # 15-002 Oneida Community Wells - Approve three (3) actions Sponsor: Debbie Thundercloud, General Manager C. CIP #16-008 O.F.F. Facility Improvements - Activate FY-2020 funds Sponsor: Debbie Thundercloud, General Manager D. CIP # 18-010 Food Distribution Store Concept - Activate FY-2020 funds Sponsor: Debbie Thundercloud, General Manager Oneida Business Committee Regular Meeting Agenda Page 3 of 6 October 23, 2019 Public Packet XII. 4 of 543 E. Approve two (2) actions regarding the 2020 Business Committee Standing Meeting Schedule Sponsor: Lisa Summers, Secretary F. Approve the 2020 Reporting Schedules Sponsor: Lisa Summers, Secretary G. Approve two (2) actions regarding the annual inspection report Sponsor: Debbie Thundercloud, General Manager EXECUTIVE SESSION A. B. REPORTS 1. Accept the Community & Economic Development FY-2019 4th quarter executive report (2:30 p.m.) Sponsor: Debbie Thundercloud, General Manager 2. Accept the Governmental Services FY-2019 3rd quarter executive report (3:00 p.m.) Sponsor: Debbie Thundercloud, General Manager 3. Accept the Internal Services FY-2019 3rd quarter executive report (3:30 p.m.) Sponsor: Debbie Thundercloud, General Manager 4. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 5. Accept the Chief Financial Officer October 2019 report Sponsor: Larry Barton, Chief Financial Officer 6. Accept the Intergovernmental Affairs, Communications, and Self-Governance October 2019 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Oneida Business Committee Defer the Thornberry Creek LPGA Classic September/October 2019 report to the November 13, 2019, regular Business Committee meeting Sponsor: Eric McLester, Business Compliance Analyst Regular Meeting Agenda Page 4 of 6 October 23, 2019 Public Packet 5 of 543 C. D. AUDIT COMMITTEE 1. Accept the September 19, 2019, regular Audit Committee meeting minutes Sponsor: David P. Jordan, Councilman 2. Accept the Slots compliance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 3. Accept the Central Accounting performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 4. Accept the Emergency Management performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 5. Accept the Gaming Valet performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman 6. Accept the Oneida Experiential Adventures performance assurance audit and lift the confidentiality requirement Sponsor: David P. Jordan, Councilman UNFINISHED BUSINESS 1. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-020 Retail – Business & Marketing Plan (1:30 p.m.) Sponsor: Michele Doxtator, Area Manager/Retail Profits EXCERPT FROM OCTOBER 9, 2019: Motion by Lisa Summers to defer this item to the October 23, 2019, regular Business Committee meeting and direct the Retail Profits Area Manager to provide a follow-up presentation on future projects from Retail, seconded by Daniel Guzman King. Motion carried. 2. Determine next steps regarding long-term recommendations for Oneida Golf Enterprise financial needs and loans Sponsor: Oneida Business Committee EXCERPT FROM FEBRUARY 8, 2019: Motion by Lisa Summers to direct the Oneida Golf Enterprise Agent to meet with the Oneida Nation's Chief Financial Officer and report on the long-term recommendations regarding the financial needs, loans at the second Executive Session meeting in October 2019, seconded by Trish King. Motion carried. Oneida Business Committee Regular Meeting Agenda Page 5 of 6 October 23, 2019 Public Packet 6 of 543 E. XIII. NEW BUSINESS 1. Determine next steps regarding Per Capita Plan proposal and sub-team Sponsor: Trish King, Treasurer 2. File # 2015-1037 - Determine next steps Sponsor: Larry Barton, Chief Financial Officer 3. Deliberations regarding pardon application - Crystal M. Flores Sponsor: Lisa Summers, Secretary 4. Review applications for one (1) vacancy - Oneida Police Commission Sponsor: Lisa Summers, Secretary ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 6 of 6 October 23, 2019 Public Packet Special recognition for years of service 7 of 543 Public Packet 8 of 543 Public Packet 9 of 543 Public Packet 10 of 543 Oneida Business Committee Agenda Request Oneida Election Board - Racquel Hill, Patricia Moore, and Lisa Huff 1. Meeting Date Requested: 10 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Racquel Hill, Patricia Moore, and Lisa Huff for the Oneida Election Board. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 11 of 543 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On October 9, 2019 the Oneida Business Committee appointed Racquel Hill, Patricia Moore, and Lisa Huff to the Oneida Election Board. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 12 of 543 Oneida Business Committee Agenda Request Oneida Personnel Commission (Pro Tem Members) - Renee Zakhar, Matthew W. Denny, and Gerald... 1. Meeting Date Requested: 10 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Renee Zakhar, Matthew W. Denny and Gerald DeCoteau for the Oneida Personnel Commission. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 13 of 543 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On October 9, 2019 the Oneida Business Committee appointed Renee Zakhar to the Oneida Personnel Commission. They also appointed Matthew W. Denny and Gerald DeCoteau to the Commission as Pro Tem members. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 14 of 543 Approve the October 3, 2019, emergency Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 10/18/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☒ Minutes ☐ Fiscal Impact Statement ☐ Report ☐ Other: Describe ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 15 of 543 DRAFT Oneida Business Committee Emergency Meeting 12:00 PM Thursday, October 03, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EMERGENCY MEETING Present: Vice-Chairman Brandon Stevens, Treasurer Trish King, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Chairman Tehassi Hill, Secretary Lisa Summers; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Pat Cornelius, Don McLester, Michael Mousseau, Rae Skenandore, Rebecca Webster; I. CALL TO ORDER Meeting called to order by Vice-Chairman Brandon Stevens at 12:00 p.m. For the record: Chaiman Tehassi Hill is out on an approved vacation day. Secretary Lisa Summers is out on a approved personal day. II. OPENING III. ADOPT THE AGENDA Motion by David P. Jordan to adopt the agenda as presented, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers IV. EXECUTIVE SESSION Motion by Kirby Metoxen to go into executive session at 12:01 p.m., seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Lisa Summers Councilman Ernie Stevens III left at 12:35 p.m. Councilman Ernie Stevens III returned at 12:45 p.m. Councilman Kirby Metoxen left at 1:15 p.m. Oneida Business Committee Emergency Meeting Minutes Page 1 of 2 October 03, 2019 Public Packet 16 of 543 DRAFT Motion by Daniel Guzman King to come out of executive session at 1:35 p.m., seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen, Lisa Summers Roll call for the record: Present: Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Councilwoman Jennifer Webster; Not Present: Chairman Tehassi Hill; Councilman Kirby Metoxen; Secretary Lisa Summers; A. NEW BUSINESS 1. Determine next steps regarding 07201901V Sponsor: Trish King, Treasurer Motion by David P. Jordan to approve the actions set forth in the October 3, 2019 memo from Chief Counsel to the Oneida Business Committee - file # 07201901V, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen, Lisa Summers V. ADJOURN Motion by David P. Jordan to adjourn at 1:36 p.m., seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Ernie Stevens III, Jennifer Webster Not Present: Tehassi Hill, Kirby Metoxen, Lisa Summers Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Emergency Meeting Minutes Page 2 of 2 October 03, 2019 Public Packet 17 of 543 Approve the October 9, 2019, regular Business Committee meeting minutes Business Committee Agenda Request 1. Meeting Date Requested: 10/23/19 2. General Information: Session: ☒ Open ☐ Executive – must qualify under §107.4-1. Justification: Choose reason for Executive. 3. Supporting Documents: ☐ Contract Document(s) ☐ Legal Review ☐ Correspondence ☒ Minutes ☐ Fiscal Impact Statement ☐ Report ☐ Other: Describe ☐ Resolution ☐ Statement of Effect ☐ Travel Documents 4. Budget Information: ☐ Budgeted ☒ Not Applicable ☐ Budgeted – Grant Funded ☐ Other: Describe 5. Submission: Authorized Sponsor: Lisa Summers, Secretary Primary Requestor: Additional Requestor: (Name, Title/Entity) Additional Requestor: (Name, Title/Entity) Submitted By: LLIGGINS ☐ Unbudgeted Public Packet 18 of 543 DRAFT Oneida Business Committee Executive Session 8:30 AM Tuesday, October 09, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, October 09, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Councilmembers: Daniel Guzman King, David P. Jordan, Jennifer Webster; Not Present: Treasurer Trish King, Councilmembers: Kirby Metoxen, Ernie Stevens III; Arrived at: n/a Others present: Jo Anne House, Debbie Thundercloud, Eric McLester, Geraldine Danforth; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Secretary Lisa Summers, Council members: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Jennifer Webster; Not Present: Treasurer Trish King; Arrived at: n/a Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Lisa Liggins, Art Cornelius, Tom Danforth, Faye Ninham, Sharon Mousseau, Becky Webster, Lisa Slaby, Sandy Sielott, Kelly Kinjerski, Bonnie Pigman, Cindy Thomas, Michele Doxtator, Chris Johnson, Lois Strong, Debbie Danforth, Cathy L. Metoxen, Jerry L. Hill, John Danforth I. CALL TO ORDER (00:00:03); (00:07:34) At 8:30 a.m., Chairman Tehassi Hill called on Gerald L. Hill to provide the opening. Item II. is addressed next. Meeting called to order by Chairman Tehassi Hill at 8:38 a.m. Item II.A. is addressed next. II. OPENING (00:00:12) Opening provided by Gerald L. Hill, Chief Judge of the Appellate Court. Item I. is re-addressed next. Oneida Business Committee Regular Meeting Minutes Page 1 of 17 October 09, 2019 Public Packet 19 of 543 DRAFT A. Special Recognition for Years of Service (00:07:41) Sponsor: Geraldine Danforth, Area Manager/Human Resources Special recognition by James Wildenberg of Terry Vanwychen 40 years of service; Special recognition by Tehassi Hill of Michele Doxtator for 35 years of service; Special recognition by Geraldine Danforth of Theresa Skenandore for 35 years of service; Special recognition by April Hill of Theresa Torrez for 35 years of service; Special recognition by Tamara VanSchyndel of C S. Hill for 35 years of service; Special recognition by Lisa Summers of Cheryl Skolaski for 35 years of service; Special recognition by Kathleen King of Victoria Jourdan for 30 years of service; Special recognition by Sharon Mousseau of Maxine Thomas for 30 years of service; Special recognition by Lucy Neville of Faye Ninham for 30 years of service; Special recognition by Yvette Peguero of Antoinette Osterberg for 30 years of service; Special recognition by Artley Skenandore of Cynthia Thomas for 30 years of service; Special recognition by Yvette Peguero of Sarah Williamson for 30 years of service; Special recognition by Lucy Neville of Barbara Kolitsch for 30 years of service; Special recognition by Lisa Slaby of Sandy Sieloff for 30 years of service; Special recognition by Jeffrey Prevost of Linda Duquaine for 25 years of service; Special recognition by David P. Jordan of Leyne Orosco for 25 years of service; Special recognition by Artley Skenandore of Roy Redhail (not present) for 25 years of service; Special recognition of the following individuals who could not be present: Shirley Schuyler for 40 years of service; Henrietta Cornelius for 40 years of service; Calvin Cornelius for 30 years of service; Mary Metoxen for 30 years of service; Tina Jourdan for 30 years of service; Michael Metoxen for 30 years of service; Carol Silva for 25 years of service; B. Special Recognition of Lee Gordon "Gordy" McLester (00:50:17) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Special recognition by Bobbi Webster of Lee Gordon "Gordy" McLester for his service and dedication to the Oneida Nation. Additional recognitons by Eric McLester and Bishop Matt Gunter of the Diocese of Fond du lac. Speech by Mr. McLester. Honor song from Brian Doxtator. Additional recongition by Louise Cornelius, Gaming General Manager. Eagle feather and Code Talker memorial coin presentation by the Oneida Veterans Affairs Committee and VFW Post 7784, introduced by John Breuninger. Chairman Tehassi Hill called for a five (5) minute recess at 10:11 a.m. Meeting called to order by Chairman Tehassi Hill at 10:21 a.m. Roll call for the record: Present: Chairman Tehassi Hill; Councilman David P. Jordan; Councilman Kirby Metoxen; ViceChairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Not Present: Councilman Daniel Guzman King; Treasurer Trish King; Councilwoman Jennifer Webster; Oneida Business Committee Regular Meeting Minutes Page 2 of 17 October 09, 2019 Public Packet 20 of 543 DRAFT III. ADOPT THE AGENDA (00:41:58) Motion by David P. Jordan to adopt the agenda with one (1) noted change [under item VIII.A.1., correct date from "October 2" to "September 18"], seconded by Lisa Summers. Motion carried: Ayes: David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers Not Present: Daniel Guzman King, Trish King, Jennifer Webster IV. OATH OF OFFICE (01:42:39) Oaths of office adminstered by Secretary Lisa Summers. Waehiahoweh Maracle (via telephone), Stacy Prevost, Brandon Davis, and Dustin Muenster were present. Councilman Daniel Guzman King returned at 10:23 a.m. Councilwoman Jennifer Webster returned at 10:23 a.m. V. A. Oneida Community Library Board - Waehiahoweh Maracle Sponsor: Lisa Summers, Secretary B. Public Safety Pension Board - Stacy Prevost Sponsor: Sandra Reveles, Chair/Oneida Police Commission C. Oneida Police Department - Brandon Davis and Dustin Muenster Sponsor: Sandra Reveles, Chair/Oneida Police Commission MINUTES A. Approve the September 25, 2019, regular Business Committee meeting minutes (01:49:18) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the September 25, 2019, regular Business Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 3 of 17 October 09, 2019 Public Packet 21 of 543 DRAFT VI. RESOLUTIONS A. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-017 Food Innovation Center - Business Plan (01:49:45) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to accept the recommendation in the memorandum dated Septebmer 11, 2019, and to adopt resolution 10-09-19-A Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-017 Food Innovation Center - Business Plan, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King B. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-019 SRS Strategic Acquisition – Loan Request (01:51:00) Sponsor: Debbie Thundercloud, General Manager Motion by Lisa Summers to accept the recommendation in the memorandum dated September 13, 2019, and to adopt resolution 10-09-19-B Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-019 SRS Strategic Acquisition – Loan Request, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King C. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-021 OESCG – Seven Generations Corporation Loan Request (01:51:56) Sponsor: Debbie Thundercloud, General Manager Motion by Jennifer Webster to accept the recommendation in the memorandum dated September 25, 2019, and to adopt resolution 10-09-19-C Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-021 OESCG – Seven Generations Corporation Loan Request, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King D. Adopt resolution entitled Appointment of Councilwoman Jennifer Webster to the Center for Medicare & Medicaid Services Tribal Technical Advisory Group (01:52:59) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by David P. Jordan to adopt resolution 10-09-19-D Appointment of Councilwoman Jennifer Webster to the Center for Medicare & Medicaid Services Tribal Technical Advisory Group, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 4 of 17 October 09, 2019 Public Packet 22 of 543 DRAFT E. Adopt resolution entitled Appointing Delegates to the National Congress of American Indians (01:53:56) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Lisa Summers to adopt resolution 10-09-19-E Appointing Delegates to the National Congress of American Indians, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King VII. APPOINTMENTS A. Determine next steps regarding three (3) vacancies - Oneida Election Board (01:54:22) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to appoint Racquel Hill, Patricia Moore, Lisa Huff to the Oneida Election Board, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King B. Determine next steps regarding two (2) vacancies - Oneida Pow-wow Committee (01:54:55) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to defer this item to the December 11, 2019, regular Business Committee meeting, noting the General Manager will have a transition plan submitted to the Business Committee by this date, as previously directed, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King C. Determine next steps regarding one (1) vacancy - Oneida Personnel Commission (01:55:45) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to appoint Renee Zakhar to the Oneida Personnel Commission, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King D. Determine next steps regarding five (5) Pro Tem vacancies - Oneida Personnel Commission (01:56:12) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to appoint Matthew W. Denny and Gerald DeCoteau to the Oneida Personnel Commission [as Pro Tem members] and to re-post the remaining vacancies, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 5 of 17 October 09, 2019 Public Packet 23 of 543 DRAFT VIII. STANDING COMMITTEES A. LEGISLATIVE OPERATING COMMITTEE 1. Accept the September 18, 2019 regular Legislative Operating Committee meeting minutes (01:56:48) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the September 18, 2019 regular Legislative Operating Committee meeting minutes, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 2. Adopt resolution entitled Curfew Law (01:57:10) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to adopt resolution 10-09-19-F Curfew Law - Tʌyethinʌtshawʌ́·lateɁ Kayanlʌ́slaɁ, with one (1) change [in line 1, include the Oneida name of the law, Tʌyethinʌtshawʌ́·lateɁ Kayanlʌ́slaɁ], seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 3. Adopt resolution entitled Curfew Law Penalty and Fine Schedule (02:03:05) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to adopt resolution 10-09-19-G Curfew Law Penalty and Fine Schedule, with one (1) change [in line 12, include the appropriate resolution number], seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 4. Approve the Oneida Gaming Commission bylaws amendments (02:03:54) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to approve the Oneida Gaming Commission bylaws amendments, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 5. Approve the Oneida Nation Arts Board bylaws amendments (02:14:51) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to approve the Oneida Nation Arts Board bylaws amendments, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 6 of 17 October 09, 2019 Public Packet 24 of 543 DRAFT 6. Approve the Oneida Nation Commission on Aging bylaws amendments (02:16:42) Sponsor: David P. Jordan, Councilman Councilman Ernie Stevens III left at 10:57 a.m. Councilman Ernie Stevens III returned at 11:04 a.m. Motion by David P. Jordan to approve the Oneida Nation Commission on Aging bylaws amendments, with two (2) changes [1) replace lines 130-137 with the suggested language provided by Chief Counsel regarding mandatory trainings; and 2) delete lines 179-185], seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 7. Approve the Pardon and Forgiveness amendments (02:53:39) Sponsor: David P. Jordan, Councilman Screening Committee bylaws Motion by Lisa Summers to approve the Pardon and Forgiveness Screening Committee bylaws amendments, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 8. Approve the Southeastern Oneida Tribal Services Advisory Board bylaws amendments (02:54:54) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to approve the Southeastern Oneida Tribal Services Advisory Board bylaws amendments, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 9. Approve the Oneida Nation School Board bylaws (02:55:18) Sponsor: David P. Jordan, Councilman Motion by Brandon Stevens to approve the Oneida Nation School Board bylaws, seconded by Ernie Stevens III. Motion withdrawn. Motion by Jennifer Webster to defer the Oneida Nation School Board bylaws to the November 26, 2019, regular Business Committee meeting agenda, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 7 of 17 October 09, 2019 Public Packet 25 of 543 DRAFT 10. Approve the Oneida Land Commission bylaws amendments (03:09:51) Sponsor: David P. Jordan, Councilman Motion by Lisa Summers to approve the Oneida Land Commission bylaws amendments, with three (3) changes [1) in line 57, insert "approved the Commission" after "recomendations"; 2) in the sub-section starting on line 65, include additional language to include employees of departments associated with section 1-3. of the bylaws; and 3) in the sub-section starting on line 65, include additional language to include independent contractors for departments associated with section 1-3. of the bylaws], seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Motion by Ernie Stevens III that the qualifications in the amended Oneida Land Commission bylaws be applied perspectively, in order to allow current members to complete their terms, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Motion by Lisa Summers to recess at 12:05 p.m. until 1:30 p.m., seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Meeting called to order by Chairman Tehassi Hill at 1:32 p.m. Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Not Present: Treasurer Trish King; IX. TRAVEL REPORTS A. Approve the travel report - Councilwoman Jennifer Webster - Tribal Self Governance Advisory Committee meeting - Washington DC - January 22-25, 2019 (03:26:20) Sponsor: Jennifer Webster, Councilwoman Motion by Brandon Stevens to approve the travel report from Councilwoman Jennifer Webster for the Tribal Self Governance Advisory Committee meeting in Washington DC - January 22-25, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 8 of 17 October 09, 2019 Public Packet 26 of 543 DRAFT B. Approve the travel report - Councilwoman Jennifer Webster - Tribal Self Governance Advisory Committee meeting - Washington DC - April 23-25, 2019 (03:27:13) Sponsor: Jennifer Webster, Councilwoman Motion by Lisa Summers to approve the travel report from Councilwoman Jennifer Webster for the Tribal Self Governance Advisory Committee meeting in Washington DC - April 23-25, 2019, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King C. Approve the travel report - Councilman Kirby Metoxen - American Indian Tourism Conference - Tulsa, OK - September 15-19, 2019 (03:27:42) Sponsor: Kirby Metoxen, Councilman Motion by David P. Jordan to approve the travel report from Councilman Kirby Metoxen for the American Indian Tourism Conference in Tulsa, OK - September 15-19, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Kirby Metoxen Not Present: Trish King D. Approve the travel report - Treasurer Trish King - Treasury Tribal Advisory Committee meeting & Souteastern Oneida Tribal Services meeting - Washington DC - September 17-18, 2019 (03:28:52) Sponsor: Trish King, Treasurer Motion by Jennifer Webster to approve the travel report from Treasurer Trish King for the Treasury Tribal Advisory Committee meeting & Souteastern Oneida Tribal Services meeting in Washington DC September 17-18, 2019, seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King X. TRAVEL REQUESTS A. Approve the travel request - Secretary Lisa Summers - 8th Annual Partners in Action Conference - St. Paul, MN - November 4-7, 2019 (03:29:53) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the travel request for Secretary Lisa Summers and up to two (2) additional Business Committee members to attend the 8th Annual Partners in Action Conference in St. Paul, MN - November 4-7, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 9 of 17 October 09, 2019 Public Packet 27 of 543 DRAFT B. Approve the travel request - Secretary Lisa Summers - 2019 Midwest Alliance of Sovereign Tribes Fall Meeting - Carlton, MN - November 7-8, 2019 (03:32:14) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the travel request for Secretary Lisa Summers and up to two (2) additional Business Committee members to attend the 2019 Midwest Alliance of Sovereign Tribes Fall Meeting in Carlton, MN - November 7-8, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King C. Enter the e-poll results into the record regarding the approve travel request Chairman Tehassi Hill and Vice-Chairman Brandon Stevens - Democratic Presidential Primary Debate - Westerville, OH - October 15-16, 2019 (03:33:05) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approve travel request for Chairman Tehassi Hill and Vice-Chairman Brandon Stevens to attend the Democratic Presidential Primary Debate in Westerville, OH - October 15-16, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Ernie Stevens III, Lisa Summers, Jennifer Webster Abstained: Brandon Stevens Not Present: Trish King D. Enter the e-poll results into the record regarding the approved travel request Secretary Lisa Summers - TribalNet Conference and Tradeshow - Nashville, TN November 10-15, 2019 (03:33:39) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to enter the e-poll results into the record regarding the approved travel request for Secretary Lisa Summers to attend the TribalNet Conference and Tradeshow in Nashville, TN - November 10-15, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King XI. NEW BUSINESS A. Approve the attorney contract - Oneida Gaming Commission legal counsel - file # 2019-1082 (03:34:49) Sponsor: Mark A. Powless, Chair/Oneida Gaming Commission Motion by Brandon Stevens to approve the attorney contract for the Oneida Gaming Commission legal counsel - file # 2019-1082, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 10 of 17 October 09, 2019 Public Packet 28 of 543 DRAFT B. Approve an exception to resolution # BC-12-27-16-A and hold both the regular and executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m. (03:36:05) Sponsor: Tehassi Hill, Chairman Motion by David P. Jordan to approve an exception to resolution # BC-12-27-16-A and hold both the regular and executive discussion meetings on Wednesday, October 23, 2019, at 8:30 a.m., seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King C. Re-post one (1) vacancy - Oneida Environmental Resource Board (03:37:26) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to re-post one (1) vacancy for the Oneida Environmental Resource Board, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King XII. GENERAL TRIBAL COUNCIL A. Select the tentative date and time for the special General Tribal Council meeting regarding Sustain Oneida (03:37:53) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to set the March 16, 2020, tentative special General Tribal Council meeting for Sustain Oneida and to also reserve March 30, 2020, as the back-up date, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King B. Approve notice and materials for the December 2, 2019, tentatively scheduled reconvened semi-annual GTC meeting (03:49:07) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to approve notice and materials for the December 2, 2019, tentatively scheduled reconvened semi-annual GTC meeting, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 11 of 17 October 09, 2019 Public Packet 29 of 543 DRAFT XIII. EXECUTIVE SESSION A. REPORTS 1. Accept the Chief Counsel report (03:51:51) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to accept the Chief Counsel report dated October 8, 2019, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 2. Accept the Intergovernmental Affairs Director special report (03:52:12) Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs Motion by Kirby Metoxen to accept the Intergovernmental Affairs Director special report dated October 8, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King B. AUDIT COMMITTEE 1. Accept the August 22, 2019, regular Audit Committee meeting minutes (03:52:34) Sponsor: David P. Jordan, Councilman Motion by Lisa Summers to accept the August 22, 2019, regular Audit Committee meeting minutes, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 2. Accept the Craps Rules of Play compliance audit and lift the confidentiality requirement (03:52:53) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Craps Rules of Play compliance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 12 of 17 October 09, 2019 Public Packet 30 of 543 DRAFT 3. Accept the Table Games compliance audit and lift the confidentiality requirement (03:53:13) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the Table Games compliance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 4. Accept the Intergovernmental Affairs/Communications performance assurance audit and lift the confidentiality requirement (03:53:29) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to accept the Intergovernmental Affairs/Communications performance assurance audit and lift the confidentiality requirement, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 5. Accept the Internal Services Division-Administration performance assurance audit and lift the confidentiality requirement (03:53:52) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Internal Services Division-Administration performance assurance audit and lift the confidentality requirement, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 6. Accept the Oneida Community Library perfomance assurance audit and lift the confidentiality requirement (03:54:12) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to accept the Oneida Community Library perfomance assurance audit and lift the condfidentiality requirement, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 7. Accept the Oneida Engineering Science & Construction Group LLC performance assurance audit and lift the confidentiality requirement (03:54:32) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the Oneida Engineering Science & Construction Group LLC performance assurance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 13 of 17 October 09, 2019 Public Packet 31 of 543 DRAFT 8. Accept the Oneida Family Fitness performance assurance audit and lift the confidentiality requirement (03:54:54) Sponsor: David P. Jordan, Councilman Motion by Lisa Summers to accept the Oneida Family Fitness performance assurance audit and lift the confidentiality requirement, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 9. Accept the Transit Department performance assurance audit and lift the confidentiality requirement (03:55:13) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the Transit Department performance assurance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King C. NEW BUSINESS 1. Approve the attorney contract - Oneida Law Office staff attorney - file # 20191119 (03:55:29) Sponsor: Jo Anne House, Chief Counsel Motion by Brandon Stevens to approve the attorney contract for the Oneida Law Office staff attorney file # 2019-1119, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 2. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-018 Wingate Renovation – Loan Request (03:55:55) Sponsor: Debbie Thundercloud, General Manager Motion by Ernie Stevens III to accept the recommendation in the memorandum dated September 13, 2019, and deny the of use of Economic Development, Diversification and Community Development Fund for ED19-018 Wingate Renovation – Loan Request, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 14 of 17 October 09, 2019 Public Packet 32 of 543 DRAFT 3. Consider resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-020 Retail – Business & Marketing Plan (03:56:31) Sponsor: Debbie Thundercloud, General Manager Motion by Lisa Summers to defer this item to the October 23, 2019, regular Business Committee meeting and direct the Retail Profits Area Manager to provide a follow-up presentation on future projects from Retail, seconded by Daniel Guzman King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 4. Review applications for three (3) vacancies - Oneida Election Board (03:57:00) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to accept the discussion regarding the Oneida Election Board vacancies as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King 5. Review applications for two (2) vacancies - Oneida Pow-wow Committee (03:57:20) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the discussion regarding the Oneida Pow-wow Committee vacancies as information, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King 6. Review applications for one (1) vacancy - Oneida Personnel Commission (03:57:45) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to accept the discussion regarding the Oneida Personnel Commission vacancies as information, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 15 of 17 October 09, 2019 Public Packet 33 of 543 DRAFT 7. Review applications for five (5) Pro Tem vacancies - Oneida Personnel Commission (03:58:09) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to accept the discussion regarding the Oneida Personnel Commission Pro Tem vacancies as information, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King 8. Review charges related to Business Committee Corporate Credit Card SOP § 3.5 (03:58:33) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to accept the discussion as information and forward a review of the Business Committee Corporate Credit Card SOP to the October 15, 2019, Business Committee work session, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King Motion by Jennifer Webster that due to the credit card issues Business Committee members are unable to travel until their past travel has been reconciled, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King 9. Discuss Employee Health Plan Rollout (03:59:41) Sponsor: Trish King, Treasurer Motion by Kirby Metoxen to accept the discussion regarding the Employee Health Plan Rollout as information, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King 10. Discussion with BC-DR09 (04:00:01) Sponsor: OBC Officers Motion by Lisa Summers to accept the discussion as information and direct the Human Resource Area Manager to work with the General Manager and bring back a plan for moving forward to the November 13, 2019, regular Business Committee meeting agenda, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Ernie Stevens III Not Present: Trish King Oneida Business Committee Regular Meeting Minutes Page 16 of 17 October 09, 2019 Public Packet 34 of 543 DRAFT XIV. ADJOURN (04:00:32) Motion by David P. Jordan to adjourn at 2:06 p.m., seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Not Present: Trish King Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 17 of 17 October 09, 2019 Public Packet 35 of 543 Oneida Business Committee Agenda Request Consider resolution entitled Approval of Use of Economic Development, Diversification and Community... 1. Meeting Date Requested: 10 / 23 / 19 2. General Information: Session: Open Executive - See instructions for the applicable laws, then choose one: Other - ED19-022 Agenda Header: Resolutions Accept as Information only Action - please describe: Motion to approve resolution titled "Central Oneida Site Cleanup" - Community Development Fund Set Aside. 3. Supporting Materials Report Resolution Contract Other: 1. Request for Funding 3. SOE 2. Memo 4. Resolution Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Deborah Thundercloud, General Manager Primary Requestor/Submitter: Troy D. Parr, Division Director/Community & Economic Development Division Your Name, Title / Dept. or Tribal Member Additional Requestor: Submitted by: Grace Koehler, Executive Assistant, C&EDD Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 36 of 543 Administration Memo Community&EconomicDevelopmentDivision  dŽ͗ KŶĞŝĚĂƵƐŝŶĞƐƐŽŵŵŝƚƚĞĞ &ƌŽŵ͗ dƌŽLJ͘WĂƌƌ͕/͕ŽŵŵƵŶŝƚLJΘĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚŝǀŝƐŝŽŶŝƌĞĐƚŽƌ ͗ ^ƵƐĂŶĂŶĚŝǀŝƐŝŽŶ ĂƚĞ͗ KĐƚŽďĞƌϮ͕ϮϬϭϵ ZĞ͗ ZĞĐŽŵŵĞŶĚĂƚŝŽŶĨŽƌƵƐĞŽĨƚŚĞĐŽŶŽŵŝĐŝǀĞƌƐŝĨŝĐĂƚŝŽŶĂŶĚŽŵŵƵŶŝƚLJ ĞǀĞůŽƉŵĞŶƚ^ĞƚͲĂƐŝĚĞ&ƵŶĚʹηϭϵͲϬϮϮĞŶƚƌĂůKŶĞŝĚĂ^ŝƚĞůĞĂŶͲƵƉ ĂĐŬŐƌŽƵŶĚ dŚĞKŶĞŝĚĂEĂƚŝŽŶƉƵƌĐŚĂƐĞĚƐĞǀĞƌĂůŬĞLJƉĂƌĐĞůƐŽĨƉƌŽƉĞƌƚLJŽǀĞƌƚŚĞƉĂƐƚϱLJĞĂƌƐŝŶĞŶƚƌĂů KŶĞŝĚĂ͕ĂƚƚŚĞƚŽƉŽĨƚŚĞŚŝůůʹĐŽŵŵŽŶůLJŬŶŽǁŶĂƐ͞hƉƉĞƌKŶĞŝĚĂ͘͟dŚĞƐĞŝŶĐůƵĚĞĂŶƵŵďĞƌ ŽĨƉĂƌĐĞůƐŽĨƉƌŽƉĞƌƚLJŝŶĞŶƚƌĂůKŶĞŝĚĂƐƵƌƌŽƵŶĚĞĚďLJĂŶĚͬŽƌŽŶ^ĞƌǀŝĐĞZŽĂĚ͕ŽƵŶƚLJ:͕^ƚĂƚĞ ,ŝŐŚǁĂLJϱϰ͘dŚĞƉĂƌĐĞůƐƉƵƌĐŚĂƐĞĚŝŶĐůƵĚĞ͗ƚŚĞĨŽƌŵĞƌWƐŝƚĞ;ŽŶϳͬϮͬϮϬϭϰͿ͖ƚŚĞĨŽƌŵĞƌ ,ĂƌůĞLJŽď͛Ɛ;ŽŶϭϭͬϯͬϮϬϭϲͿ͖ĂĞdžĐĞƐƐƉŝĞĐĞŽĨt/^ͲKdZŝŐŚƚͲŽĨͲtĂLJŽŶƚŚĞĐŽƌŶĞƌ;ŽŶ ϭϮͬϮϬͬϮϬϭϵͿ͖ƚŚĞĨŽƌŵĞƌ^ĐŚƌŽĞĚĞƌ͛Ɛ'ƌŽĐĞƌLJ^ƚŽƌĞ;ŽŶϭͬϮϮͬϮϬϭϴͿ͖ƚŚĞĨŽƌŵĞƌĞĂǀĞƌƐĂƌ;ŽŶ ϭͬϮϮͬϮϬϭϴͿ͖ĂŶĚtϭϯϮ^ĞƌǀŝĐĞZŽĂĚʹƚŚĞŚŝƐƚŽƌŝĐKŶĞŝĚĂWŽƐƚKĨĨŝĐĞ;ŽŶϭϭͬϭϯͬϮϬϭϴͿ͘/ƚŝƐƚŚĞ ŝŶƚĞŶƚŽĨƚŚĞKŶĞŝĚĂEĂƚŝŽŶƚŽƌĞĚĞǀĞůŽƉƚŚĞƐĞƉƌŽƉĞƌƚŝĞƐŝŶƚŽĂĐŽŵŵƵŶŝƚLJƐƉĂĐĞƚŽďĞĂ ĐĂƚĂůLJƐƚĨŽƌůŽĐĂůĐŽŵŵƵŶŝƚLJĐŽŵŵĞƌĐĞ͕ƐŽĐŝĂůŝnjĂƚŝŽŶ͕ŐĂƚŚĞƌŝŶŐĂŶĚĞĐŽŶŽŵŝĐĚĞǀĞůŽƉŵĞŶƚ͘ dŚĞƐĞ ƐŝƚĞƐ ŚĂǀĞ ďĞĞŶ ƐŝƚƚŝŶŐ ƵŶĚĞƌƵƚŝůŝnjĞĚ ƐŝŶĐĞ ƚŚĞ ďƵŝůĚŝŶŐƐ ǁĞƌĞ ƌĂnjĞĚ ĂŶĚ ƚŚĞ ůĂƌŐĞƌ ĐŽŶƚŝŐƵŽƵƐƐŝƚĞŚĂƐďĞĞŶƐƵƌƌŽƵŶĚĞĚďLJĂƐĐƌĞĞŶĞĚĨĞŶĐĞƚŽƉƌŽƚĞĐƚƚŚĞƉƵďůŝĐĨƌŽŵƉŽƚĞŶƚŝĂů ƚƌŝƉͲĨĂůůŚĂnjĂƌĚƐ͕ǁŚŝĐŚŝŶŝƚƐĐƵƌƌĞŶƚƐƚĂƚĞ͕ĚŽĞƐŶŽƚĂůůŽǁƚŚĞKŶĞŝĚĂDĞŵďĞƌƐŚŝƉƚŽƵƚŝůŝnjĞƚŚŝƐ ƐŝƚĞĨŽƌƉƵďůŝĐĞŶũŽLJŵĞŶƚ͘dŚĞŽƌŝŐŝŶĂůůĂŶĚĂĐƋƵŝƐŝƚŝŽŶĨƵŶĚƐĚŝĚŶŽƚŝŶĐůƵĚĞĨƵŶĚƐƚŽƌĂnjĞƚŚĞ ĞdžŝƐƚŝŶŐďƵŝůĚŝŶŐƐ͕ƚŚƵƐĂƐĞƉĂƌĂƚĞ/WĨƵŶĚǁĂƐĞƐƚĂďůŝƐŚĞĚĨŽƌĚĞŵŽůŝƚŝŽŶŽĨƚŚĞ&ŽƌŵĞƌWĂŶĚ &ŽƌŵĞƌ,ĂƌůĞLJŽď͛ƐďƵŝůĚŝŶŐƐ͘,ŽǁĞǀĞƌ͕ƚŚĞƌĞǁĂƐŶŽƚƐƵĨĨŝĐŝĞŶƚĨƵŶĚŝŶŐĨŽƌƚŚĞƐŝƚĞƉĞƚƌŽůĞƵŵ ƐŽŝůĐůĞĂŶͲƵƉƉƌŝŽƌƚŽŽƉĞŶŝŶŐƚŚĞƐƉĂĐĞĨŽƌƚĞŵƉŽƌĂƌLJͲƵƐĞƵŶƚŝůĨƵƚƵƌĞƉůĂŶƐŽĨƌĞĚĞǀĞůŽƉŵĞŶƚ ĂƌĞĐŽŵƉůĞƚĞĚĂŶĚĂĨƵŶĚŝŶŐƐŽƵƌĐĞŝƐŝĚĞŶƚŝĨŝĞĚ͘  ĚĚŝƚŝŽŶĂůůLJ͕ ƚŚĞƌĞ ǁĂƐ ĂŶ ŝŶŝƚŝĂů ĂůůŽĐĂƚŝŽŶ ŽĨ ĨƵŶĚŝŶŐ ĨƌŽŵ ƚŚŝƐ ƐĞƚͲĂƐŝĚĞ ƚŽ ĨƵŶĚ ͲϭϵͲϬϭϰ͕ ǁŚŝĐŚƐƵƉƉŽƌƚĞĚƚŚĞĨŝƌƐƚƉŚĂƐĞŽĨƐŝƚĞĐůĞĂŶͲƵƉǁŚŝĐŚŝŶĐůƵĚĞĚďƵŝůĚŝŶŐĨŽƵŶĚĂƚŝŽŶĚĞŵŽůŝƚŝŽŶ͕ ƐŝƚĞŐƌĂĚŝŶŐ͕ŐƌĂƐƐƉůĂŶƚŝŶŐĂŶĚƉƌŽƚĞĐƚŝǀĞĨĞŶĐĞƌĞŵŽǀĂů͘dŚŝƐŝƐƚŚĞƐĞĐŽŶĚƉŚĂƐĞŽĨƚŚĂƚĞĨĨŽƌƚ͘ ;ĐŽŶƚŝŶƵĞĚŽŶƉĂŐĞϮͿ N7332WaterCirclePlace•P.O.Box365•Oneida,WI54155 oneidaǦnsn.gov  Public Packet 37 of 543  ƵƌƌĞŶƚZĞƋƵĞƐƚ dŚĞKŶĞŝĚĂWůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚŚĂƐďĞĞŶƌĞƋƵĞƐƚĞĚďLJƚŚĞŽŵŵƵŶŝƚLJΘĐŽŶŽŵŝĐ ĞǀĞůŽƉŵĞŶƚŝƌĞĐƚŽƌƚŽůĞĂĚĂŶĞĨĨŽƌƚƚŽŵĂŬĞƚŚĞƐŝƚĞĂǀĂŝůĂďůĞƚŽƚŚĞKŶĞŝĚĂŵĞŵďĞƌƐŚŝƉĂƐ ĂƚĞŵƉŽƌĂƌLJͲƵƐĞƉƌŝŽƌƚŽĂŶLJĂĐƚƵĂůƌĞĚĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚƐĂŶĚďĞĐŽŵƉůĞƚĞĚďLJƚŚĞ^ƉƌŝŶŐŽĨ ϮϬϮϬ͘dŚŝƐƐŝƚĞƌĞƐƚŽƌĂƚŝŽŶĞĨĨŽƌƚǁŝůůƌĞŵĞĚŝĂƚĞĂŶĚƌĞŵŽǀĞĂŶLJƉĞƚƌŽůĞƵŵĐŽŶƚĂŵŝŶĂƚĞĚƐŽŝů ƚŚĂƚĞdžŝƐƚǁŝƚŚŝŶƚŚĞƐŝƚĞ͘ dŚĞWůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚ͕ǁŽƌŬŝŶŐǁŝƚŚƚŚĞKŶĞŝĚĂŶǀŝƌŽŶŵĞŶƚĂů,ĞĂůƚŚ͕^ĂĨĞƚLJĂŶĚ>ĂŶĚ ŝǀŝƐŝŽŶʹƌŽǁŶĨŝĞůĚƐWƌŽŐƌĂŵ͕ŚĂƐĚĞǀĞůŽƉĞĚƚŚĞƉůĂŶƚŽŵĂŬĞƚŚĞƐŝƚĞƐĂĨĞĨŽƌŵĞŵďĞƌƐŚŝƉ ƚĞŵƉŽƌĂƌLJͲƵƐĞ͘dŚĞLJŚĂǀĞĞƐƚĂďůŝƐŚĞĚĂŶĞƐƚŝŵĂƚĞĚĐŽƐƚŽĨΨϭϯϬ͕ϬϬϬ͘ϬϬĂŶĚĂĐŽŵƉůĞƚŝŽŶ ƚŝŵĞůŝŶĞŽĨ^ƉƌŝŶŐŽĨϮϬϮϬ;ƐĞĞĂƚƚĂĐŚĞĚŵĞŵŽĨƌŽŵKŶĞŝĚĂWůĂŶŶŝŶŐĞƉĂƌƚŵĞŶƚʹ:ĞĨĨtŝƚƚĞͿ͘  &ŝŶĚŝŶŐƐĂĨƚĞƌZĞǀŝĞǁ ƚƚŚĞŝŶĐĞƉƚŝŽŶŽĨƚŚŝƐƐĞƚͲĂƐŝĚĞĨƵŶĚ͕ŝƚǁĂƐƚŚĞĚĞƐŝƌĞŽĨƚŚĞKŶĞŝĚĂƵƐŝŶĞƐƐŽŵŵŝƚƚĞĞƚŽ ĞƐƚĂďůŝƐŚƚŚŝƐĨƵŶĚĨŽƌĐŽŶŽŵŝĐ͕ŝǀĞƌƐŝĨŝĐĂƚŝŽŶĂŶĚŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚƐ͘dŚŝƐ ƐĞĐŽŶĚƚƌƵĞƌĞƋƵĞƐƚĨŽƌƵƐĞŽĨƚŚŝƐĨƵŶĚƚŚĂƚŝƐĚĞĚŝĐĂƚĞĚƚŽŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚ͕Ă ƉŽƌƚŝŽŶŽĨǁŚŝĐŚǁĂƐŽŶĞŽĨƚŚĞŝŶƚĞŶƚƐŽĨƚŚĞƐĞĨƵŶĚƐ͘dŚŝƐŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚĨƵŶĚƵƐĞ ǁŝůůŚŽƉĞĨƵůůLJůĞĂĚƚŽĂĚĚŝƚŝŽŶĂůůŽĐĂůĞĐŽŶŽŵŝĐĂŶĚĐŽŵŵĞƌĐĞĂĐƚŝǀŝƚŝĞƐĂƐǁĞůůĂƐďĞĂƐƚŝŵƵůƵƐ ĨŽƌĨƵƚƵƌĞƉĞƌŵĂŶĞŶƚƐŝƚĞƌĞĚĞǀĞůŽƉŵĞŶƚ͘ /ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞůĂƚĞƐƚKZĞƐŽůƵƚŝŽŶηϬϭͲϮϯͲϭϵͲ͕ŝŶŵLJŽƉŝŶŝŽŶ͕ƚŚŝƐƌĞƋƵĞƐƚĂƉƉĞĂƌƐ ƚŽďĞĂŶĂƉƉƌŽƉƌŝĂƚĞƵƐĞŽĨƚŚĞĐŽŶŽŵŝĐ͕ŝǀĞƌƐŝĨŝĐĂƚŝŽŶĂŶĚŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚ^ĞƚͲ ƐŝĚĞĨƵŶĚĂŶĚ/ĐĂŶŽĨĨĞƌŵLJƌĞĐŽŵŵĞŶĚĂƚŝŽŶƚŽƐƵƉƉŽƌƚƚŚŝƐĨƵŶĚŝŶŐƌĞƋƵĞƐƚ͘dŚŝƐ ĐŽŵŵƵŶŝƚLJĚĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚŝƐƚŚĞƐĞĐŽŶĚƐƚĞƉƉŚĂƐĞƌĞĚĞǀĞůŽƉŵĞŶƚŽĨƚŚŝƐŚŝƐƚŽƌŝĐĂůůLJ ƐŝŐŶŝĨŝĐĂŶƚƐŝƚĞŝŶĞŶƚƌĂůKŶĞŝĚĂ͘  /ŶůŽƐŝŶŐ ŽŵŵƵŶŝƚLJĞǀĞůŽƉŵĞŶƚĂŶĚĐƌĞĂƚŝŽŶŽĨŶĞǁůŽĐĂůĞĐŽŶŽŵŝĐĂĐƚŝǀŝƚLJĞƐƐĞŶƚŝĂůƚŽƚŚĞĨƵƚƵƌĞŽĨ ƚŚĞKŶĞŝĚĂEĂƚŝŽŶ͛ƐůŽĐĂůĞĐŽŶŽŵŝĐǀŝƚĂůŝƚLJĂŶĚƐƵƐƚĂŝŶĂďŝůŝƚLJ͘dƌĂĚĞĂŶĚĐŽŵŵĞƌĐĞĂƌĞ ŝŶŚĞƌĞŶƚƚŽƚŚĞKŶĞŝĚĂEĂƚŝŽŶǁĂLJŽĨůŝĨĞ͕ĂŶĚƚŚĞƐĞŽŵŵƵŶŝƚLJZĞĚĞǀĞůŽƉŵĞŶƚĞĨĨŽƌƚƐƚŚĂƚ ĂƌĞŝĚĞŶƚŝĨŝĞĚŝŶƚŚĞϮϬϭϴĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚ^ƚƌĂƚĞŐŝĐWůĂŶ͘dŚŝƐĨƵŶĚŝŶŐĂůůŽĐĂƚŝŽŶǁŝůů ƐƵƉƉŽƌƚƚŚĞKŶĞŝĚĂEĂƚŝŽŶ͛ƐůŽĐĂůĞĐŽŶŽŵŝĐĚĞǀĞůŽƉŵĞŶƚƉůĂŶƐŽŶƚŚĞKŶĞŝĚĂZĞƐĞƌǀĂƚŝŽŶ͘ ƚƚĂĐŚŵĞŶƚƐ͗ZĞƐŽůƵƚŝŽŶηϬϭͲϮϯͲϭϵͲ͖DĞŵŽƌĞƋƵĞƐƚŝŶŐĨƵŶĚƵƐĞĨƌŽŵ:ĞĨĨtŝƚƚĞ͕ĚĂƚĞĚ^ĞƉƚĞŵďĞƌϯϬ͕ϮϬϭϵ͘ ϮŽĨϮ  ,͗Ͱ͊ĞǀͲĂƚĂͰĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚͰ͊&ƵŶĚŝŶŐ^ĞƚĂƐŝĚĞ/ŶĨŽƌŵĂƚŝŽŶͰϭϵͲϬϮϮĞŶƚƌĂůKŶĞŝĚĂ^ŝƚĞůĞĂŶƵƉͰDĞŵŽƚŽKƌĞŐĂƌĚŝŶŐϭϵͲϬϮϮ ĞŶƚƌĂůKŶĞŝĚĂ^ŝƚĞůĞĂŶͲƵƉ&ƵŶĚŝŶŐZĞƋƵĞƐƚͺϮϬϭϵͲϬϵϯϬ͘ĚŽĐdž Public Packet 38 of 543 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 Oneida, WI 54155 BC Resolution # 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee adopted resolution # BC-09-28-16-B, Assignment of Return on Investment from OTIE to Economic Development and Diversification, which created a set-aside until an endowment could be created and directed development and adoption of standard operating procedures for the use of the restricted funds; and WHEREAS, the Treasurer has proposed the development of an economic development corporation, ‘Oneida Development Holdings, Inc.,’ and identifying the development of the endowment creation resolution, to fulfill the directives of resolution # BC-09-28-16-B; and WHEREAS, the Oneida Business Committee approved the creation of the Community & Economic Development Division and authorized the transition into finalizing this action; and WHEREAS, the Oneida Business Committee approved the following Vision and Mission statements for the new division: Vision: To elevate the Oneida Nation by providing community & economic development practices that nurture and sustain Oneida families to prosperity. Mission: To strategically implement systems that foster sustainable development and commerce growth that reflect Tsiʔ niyukwalihotʌ (our ways) with innovative approaches that enrich the natural, built and business environments; and WHEREAS, the original resolution adopted in 2016 regarding the OTIE disbursements do not accurately reflect the direction given to the Community & Economic Development Division; and WHEREAS, OTIE has been reorganized as a subsidiary under the OESC Group, LLC; and WHEREAS, the Oneida Business Committee desires to update the 2016 resolution to correctly reflect the goals of community development and economic development; and Public Packet 39 of 543 BC Resolution # 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended Page 2 of 3 WHEREAS, the Oneida Business Committee has reviewed the Economic Development, Diversification and Community Development Fund uses and processes in the prior two years and has determined that it is an appropriate time to update the processes and to allow for greater tracking of the amount of the fund and use of the funds. Allocation of Dividends and Revenues NOW THEREFORE BE IT RESOLVED, that resolutions # BC-09-28-16-B, and # BC-07-12-17-A, and # BC-12-12-18-B are reaffirmed as to the creation of the Economic Development, Diversification and Community Development Fund and superseded regarding processes for access, tracking amount of the fund and use of the funds as identified in this resolution. BE IT FURTHER RESOLVED, that the dividends and revenues from OESC Group, LLC and its subsidiaries shall be allocated to the Economic Development, Diversification and Community Development Fund and any interest income generated by the fund shall accrue to the fund. The interest income generated by any balance shall not accrue to the Economic Development, Diversification and Community Development Fund. Review and Recommend for Use of Funds BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall review every request for use of the fund, determine if the proposed use is consistent with the fund, and provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds to be allocated from the Economic Development, Diversification and Community Development Fund to a specific project identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation. Authorization to Use Funds BE IT FURTHER RESOLVED, that the Oneida Business Committee shall be responsible for authorizing use of the Economic Development, Diversification and Community Development Fund by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation, and the employee responsible for authorizing expenditures of the authorized amount. Tracking Balance and Use of Funds BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall be responsible for maintaining a list of authorized uses and amounts annually forwarding that list to the Chief Financial Officer who shall be notify the Committee and Economic Development Division Director of the beginning balance in each fiscal year and authorize access to reports which identify the withdrawals from the fund. Allocation of Funds Once Authorized BE IT FURTHER RESOLVED, that the Chief Financial Officer shall create the necessary accounts to identify the Economic Development, Diversification and Community Development Fund, allocations and withdrawals, including transfer of funds to a contract, CIP project, economic development opportunity or other authorized activity within the appropriate business unit. BE IT FURTHER RESOLVED, that the Community and Economic Development Division Director shall, on an annual basis, obtain a reconciliation from any party authorized to utilize the funds, which may be conducted in conjunction of an internal audit or assistance from the Accounting Department. Public Packet 40 of 543 BC Resolution # 01-23-19-C Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund As Amended Page 3 of 3 Standard Operating Procedures BE IT FINALLY RESOLVED, that the Community and Economic Development Division Director and the Chief Financial Officer shall create necessary standard operating procedures consistent with this resolution. CERTIFICATION I, the undersigned, as Secretary of the Oneida Business Committee, hereby certify that the Oneida Business Committee is composed of 9 members of whom 5 members constitute a quorum; 9 members were present at a meeting duly called, noticed and held on the 23rd day of January, 2019; that the forgoing resolution was duly adopted at such meeting by a vote of 8 members for, 0 members against, and 0 members not voting*; and that said resolution has not been rescinded or amended in any way. ____________________________ Lisa Summers, Secretary Oneida Business Committee *According to the By-Laws, Article I, Section 1, the Chair votes "only in the case of a tie." Public Packet 41 of 543 Planning/GIS Department Community & Economic Development Division To: Oneida Business Committee Community Development Planning Committee Troy Parr, C&EDD Director From: Planning Department (Jeff Witte) Date: 9/30/2019 Re: Central Oneida Community Space – Cleanup of Petroleum Contamination Community Development Fund Set-Aside It is being requested, in preparation of implementing Phase 2 of the Central Oneida community space, that petroleum contamination at W141 Service Road also known as the former Mike and Diane’s be removed to take advantage of site mobilization from work being completed in Phase 1. Cost Estimate $ 130,000 (Estimated) Remove petroleum contaminated soil while heavy equipment is mobilized for a substantial cost savings. Timeline Spring 2020 Outagamie County will be contracted to complete the work. Request Approval of $130,000 from the Economic Development Diversification and Community Development set aside funds to clean up existing petroleum contamination at W141 Service Road also known as the former Mike and Diane’s. N7332 Water Circle Place • P.O. Box 365 • Oneida, WI 54155 oneida-nsn.gov Public Packet Oneida Nation 42 of 543 Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Oneida, WI 54155 BC Resolution # Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-022, Central Oneida Site Clean-up -DRAFT-10/2/19WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Economic Development, Diversification and Community Development Fund was created by resolutions # BC-09-28-16-B; BC-12-12-18-B; and the procedures for use of the fund set forth in resolution # BC-01-23-19-C, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund; and WHEREAS, the Oneida Nation purchased a number of contiguous parcels of property in the Central Oneida surrounded by Service Road, County J, State Highway 54 which include the Former BP site (on 7/2/2014) , the Former Harley Bob’s (on 11/3/2016) and the Former Schroeder’s Grocery Store (on 1/22/2018) with the intent to redevelop the properties into a community space to be a catalyst for local community commerce, socialization, gathering and economic development; and WHEREAS, the site has been sitting underutilized since the buildings were razed and has been surrounded by a screened fence to protect the public from potential trip-fall hazards, which in its current state, does not allow the Oneida Membership to fully utilize this site for public enjoyment; and WHEREAS, the land acquisition did not include funds to raze the existing buildings thus a separate CIP fund was established for demolition of the Former BP and Former Harley Bob’s buildings, however there was not sufficient funding for the additional petroleum contaminated soil to be removed from the site for open space temporary use; and WHEREAS, in accordance with Resolution # BC-01-23-19-C, the Community and Economic Development Division Director has submitted an agenda request approving the request as consistent with the purposes of the fund; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of $150,000.00 from the Economic Development, Diversification and Community Development Fund for the purposes of supporting Project ED19-022, to further support site clean-up and advance efforts to activate this site location in Central Oneida making the site walkable and free of hazards to allow the community to fully utilize this site and has designated Pat Pelky, Executive Sponsor of the Brownfield Program, as being the party responsible for overseeing the expenditure of these funds. Public Packet 43 of 543 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Approval of Use of Economic Development, Diversification and Community Development Fund for ED19-022, Central Oneida Site Clean-up Summary This resolution approves the allocation of $ 150,000 from the Economic Development, Diversification and Community Development Fund for the purpose of supporting Project ED19022, Central Oneida Site Clean-up. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: October 3, 2019 Analysis by the Legislative Reference Office The Economic Development, Diversification and Community Development Fund (“the Fund”) was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and BC-01-23-19-C. This resolution requests an allocation of $ 150,000 from the Fund for the purpose of supporting Project ED19-022, Central Oneida Site Clean-up to further support site clean-up and advance efforts to activate this site location in Central Oneida making the site walkable and free of hazards to the community. Resolution BC-01-23-19-C requires the Community and Economic Development Division Director to review every request for use of the Fund, determine if the proposed use is consistent with the Fund, and provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds to be allocated from the Fund to a specific project. This resolution states that this requirement was met by the action of the Community and Economic Development Division Director submitting an agenda request recommending the approval of the request as consistent with the purposes of the Fund. Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation, and the employee responsible for authorizing expenditures of the authorized amount. This resolution states that the Oneida Business Committee does approve the allocation of $150, 000 from the Fund for the purpose of supporting Project ED19-022, Central Oneida Site Clean-up, and has designated Pat Pelky, Executive Sponsor of the Brownfield Program, as being the party responsible for overseeing the expenditure of these funds. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 44 of 543 Oneida Business Committee Agenda Request Adopt resolution entitled Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 70 1. Meeting Date Requested: 10 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution entitled Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708 3. Supporting Materials Report Resolution Contract Other: 1. Statement of Effect (SOE) 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Debbie Thundercloud, General Manager Primary Requestor/Submitter: Jennifer Berg-Hargrove, Family Services Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Tsyoshaaht C. Delgado, Social Services Area Manager Name, Title / Dept. Additional Requestor: Susan House, Interim GSD Director Name, Title / Dept. Page 1 of 2 Public Packet 45 of 543 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: An update regarding this topic was provided to the Oneida Business Committee at the October 15, 2019, BC Work Session. Attached is the Agenda Request to amend resolution # BC-07-26-17-J, Adoption of the Children’s Code; regarding case transfer delay and the concern with unsigned 161 agreements. The current resolution requires, that upon the law becoming effective, all new cases in Brown and Outagamie shall begin or transfer to our Family Court. Concerns with proceeding with case transfers without having signed 161 agreements presented prior to Code Implementation on 10/01/19. The process of updating Governmental Services leadership and gaining support regarding the concerns of proceedings without the agreements began on 9/24/19. We have only had one case that has potential to transfer as of 10/1/2019. Aside, from this specific case if we were to begin transferring cases without agreements could have two potential implications; which is what prompted this conversation and request after further discussion. 1. We could lose the momentum and urgency to get these agreements approved 2. If we begin to transfer without the agreement in place and no financial support, there could be long-term financial impact on the Nation. a. Foster Care rates range between $404-$2000 per month depending on the assessed needs of the child. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 46 of 543 Oneida Nation Post Office Box 365 Phone: (920)869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Oneida, WI 54155 BC Resolution # __________ Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee adopted resolution # BC-07-26-17-J, as amended by resolution # BC-10-24-18-A which adopted the Children’s Code, Chapter 708 and set the implementation process; and WHEREAS, the Children’s Code relies, in part, upon “Act 161 Agreements" regarding out-of-home placements of Indian children by Tribal Courts; and WHEREAS, the Nation has entered into negotiations with Brown and Outagamie Counties regarding development of 161 Agreements; and WHEREAS, the agreement with Outagamie County is anticipated for approval in November and the negotiations with Brown County are moving forward; and WHEREAS, the Indian Child Welfare Department has requested the implementation resolution to be amended to provide for an implementation delay regarding the transfer of Children In Need of Protection and Services cases pending entering into the 161 Agreements to assure that funding for out our-of-home placement is accessible; and WHEREAS, the Oneida Business Committee has identified that protecting our children requires our greatest efforts and the Indian Child Welfare Department is carrying out this responsibility; and NOW THEREFORE BE IT RESOLVED, that Resolve #3 of resolution # BC-07-26-17-J, Adoption of the Children’s Code and the Nation’s Indian Child Welfare Act Policy, as amended by resolution # BC-10-2418-A, Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code, is amended as follows. 3) Transfer of Cases. The following determination has been made for the transfer of cases from Brown and Outagamie County jurisdiction to the jurisdiction of the Oneida Family Court: a. When the Children’s Code becomes effective and the Act 161 Agreements with Brown and Outagamie Counties are approved, the Indian Child Welfare Department shall either begin all new Public Packet 47 of 543 BC Resolution _____________ Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708 Page 2 of 2 42 43 44 45 46 47 48 cases in Brown and Outagamie County in the Oneida Family Court or shall seek to transfer all new cases in Brown and Outagamie County to the Oneida Family Court. b. Any case in Brown and Outagamie County that has started within the most recent three (3) months may transfer to the Oneida Family Court. c. All other current cases may remain in Brown and Outagamie County, unless the Nation’s Indian Child Welfare Department determines the case would be better suited in the Oneida Family Court or another party motions the Court to transfer jurisdiction. Public Packet 48 of 543 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Authorizing Discretion Regarding Implementation of Children’s Code, Chapter 708 Summary The resolution amends resolution BC-07-26-17-J, Adoption of the Children’s Code and the Nation’s Indian Child Welfare Act Policy, as amended by resolution BC-10-24-18-A, Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code, to address the transfer of cases in regard to the Children’s Code. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: October 17, 2019 Analysis by the Legislative Reference Office The Oneida Business Committee adopted the Children’s Code through resolution BC-07-26-17-J, Adoption of the Children’s Code and the Nation’s Indian Child Welfare Act Policy, for the purpose of providing for the welfare, care, and protection of Oneida children through the preservation of the family unit, by assisting parents in fulfilling their responsibilities as well as facilitating the return of Oneida children to the jurisdiction of the Nation, and acknowledging the customs and traditions of the Nation when raising an Oneida child. Resolution BC-07-26-17-J provided that the Children’s Code would become effective fifteen (15) months after the adoption of the Fiscal Year 2018 budget. On October 8, 2017, the General Tribal Council adopted the Fiscal Year 2018 budget through resolution GTC-10-08-17-A. The Children’s Code was then set to become effective on January 8, 2019. The Oneida Business Committee then took action through resolution BC-10-24-18-A, Amending Resolution BC-07-26-17-J to Delay the Implementation of the Children’s Code, to amend resolution BC-07-26-17-J to delay the implementation of the Children’s Code. Resolution BC-1024-18-A provided that the Children’s Code would become effective on October 1, 2019. Additionally, resolution BC-07-26-17-J provided direction on how the transfer of cases from Brown and Outagamie County jurisdiction to the jurisdiction of the Oneida Family Court shall occur. Resolution BC-07-26-17-J provided that:  When the Children’s Code becomes effective all new cases in Brown and Outagamie County shall begin in or transfer to the Oneida Family Court;  Any case in Brown and Outagamie County that has started within the most recent three (3) months may transfer to the Oneida Family Court; and  All other current cases may remain in Brown and Outagamie County, unless the Nation’s Indian Child Welfare Department determines the case would be better suited in the Oneida Family Court or another party motions the Court to transfer jurisdiction. Page 1 of 2 Public Packet 49 of 543 This resolution amends that third resolve section of resolution BC-07-26-17-J, as amended by resolution BC-10-24-18-A, to provide that the following determination has been made for the transfer of cases from Brown and Outagamie County jurisdiction to the jurisdiction of the Oneida Family Court:  When the Children’s Code becomes effective and the Act 161 Agreements with Brown and Outagamie Counties are approved, the Indian Child Welfare Department shall either begin all new cases in Brown and Outagamie County in the Oneida Family Court or shall seek to transfer all new cases in Brown and Outagamie County to the Oneida Family Court.  Any case in Brown and Outagamie County that has started within the most recent three (3) months may transfer to the Oneida Family Court.  All other current cases may remain in Brown and Outagamie County, unless the Nation’s Indian Child Welfare Department determines the case would be better suited in the Oneida Family Court or another party motions the Court to transfer jurisdiction. This resolution is amending when new cases will begin in the Oneida Family Court or be sought to be transferred from Brown and Outagamie County to the Oneida Family Court to be contingent on the acquisition of 161 Agreements with Brown and Outagamie County due to the fact that the Nation is currently in negotiations with both Brown and Outagamie County regarding the development of 161 Agreements and wants to assure that funding for our out-of-home placement is accessible. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 2 of 2 Public Packet 50 of 543 Oneida Business Committee Agenda Request Determine next steps regarding one (1) vacancy - Oneida Police Commission - term ending July 31, 2023 1. Meeting Date Requested: 10 / 23 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Appointments Accept as Information only Action - please describe: Determine next steps regarding one (1) vacancy - Oneida Police Commission 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 51 of 543 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: One (1) vacancy was posted for the Oneida Police Commission to complete terms ending July 31, 2023. The application deadline was September 20, 2019 and one (1) application was received for the following applicant: Lois Strong Select action(s) provided below: (1) accept the selected the applicant(s) and appoint Lois Strong to term ending July 31, 2023; OR (a) reject the selected applicant(s) and oppose the vote**; OR (2) repost the vacancy(ies) in accordance with § 105.5-5. due to an insufficient number of applicants; OR (3) request the Secretary to re-notice the vacancy(ies) in accordance with §105.7-1.(c)(2) due to ineligible, unqualified, or under qualified applicants 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet Accept the October 1, 2019, regular Finance Committee meeting minutes 52 of 543 Public Packet 53 of 543 INTERNAL MEMO TO: Finance Committee FR: Denise J. Vigue, Executive Assistant DT: October 3, 2019 RE: E-Poll Results - FC Meeting Minutes of Oct. 1, 2019 An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of October 1, 2019. The E-Poll and minutes were sent out yesterday and was concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: T her e was a M aj or i t y of 4 F C m em ber s v ot i ng to ap pr o ve th e O c t . 1 , 2 01 9 Fi na nc e C om m itte e M ee t in g M in u tes . FC Mem b er s vo t in g i nc l u de d : R aL i n da Ni n ham - L am ber ies , D an i e l G u zm an Ki n g, C ha d Fus s , a nd P atr ic k St e ns lof f . These Finance Committee Minutes of Oct. 1, 2019 will be placed on the next Finance Committee agenda of Oct. 14, 2019 to ratify this E-Poll action. Per the FC By-Laws all Minutes of the FC will be submitted to the Secretary’s Office once a month for Council acceptance. E-Polls of the Finance Committee meeting minutes is part of the FC By-Laws and approval conducted per the FC SOP’s on Electronic Voting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 54 of 543 FINANCE COMMITTEE FC REGULAR MEETING OCT. 1, 2019 ▪ Time: 1:30 P.M. BC Executive Conference Room REGULAR MEETING MINUTES FC REGULAR MEETING: Patricia King, Treasurer/FC Chair Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director RaLinda Ninham-Lamberies, Asst. CFO/FC Vice-Chair Alt. Chad Fuss, Gaming AGM; GGM Alt. EXCUSED: Shirley Barber, FC Elder Member, Larry Barton, CFO/FC Vice-Chair & Jennifer Webster, BC Council Member OTHERS PRESENT: Jason W. Doxtator, Mercy Metoxen, Schuyler Metoxen, Paul Witek, Lisa A. Moore, Robert Keck, Lindsey Blackowl, Tamara Van Schyndel, Mary Wasurick, Lori Elm, Michele Doxtator, Mari Kriescher and Denise J. Vigue taking Minutes I. CALL TO ORDER: The FC Regular Meeting was called to order by the FC Chair at 1:30 P.M. II. APPROVAL OF AGENDA: OCTOBER 1, 2019 Motion by Chad Fuss to approve the Oct. 1, 2019 FC Meeting Agenda with the two Late ADD On requests under Executive Session. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. III. APPROVAL OF MINUTES: SEPTEMBER 16, 2019 (Approved via E-Poll on 9/17/19): Motion by Patrick Stensloff to ratify the FC E-Poll action taken on Sept. 17, 2019 approving the Sept. 16, 2019 Finance Committee Meeting Minutes. Seconded by Chad Fuss. RaLinda NinhamLamberies abstained. Motion carried. IV. TABLED BUSINESS: NONE V. CAPITAL EXPENDITURES: 1. Kain Energy Corporation Paul Witek, Dev. Div. – Engineering Amount: $60,645. Paul explained this is for the elder apartment garage upgrades; CIP funds to be used; Project #05-013. Motion by Chad Fuss to approve the request for Elder Services Apartment Improvements with Kain Energy Corporation, project #05-013 in the amount of $60,645.00. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Milbach Construction – Change Order #1 Paul Witek, Dev. Div. – Engineering Amount: $27,945.68 This is for the adjustments made during the construction of the elder cottages ENG #16-018 needs to submit the legal review. Page 1 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Public Packet 55 of 543 Motion by RaLinda Ninham-Lamberies to approve the Change Order #1 for the contract with Milbach Construction in the amount of $27,945.68. Seconded by Patrick Stensloff. Motion carried unanimously. 3. Wolf River Asphalt & Sealcoating Lori Elm, Land Management Office Amount: $92,292. Lori was present and discussed this request including: project was bundled with other programs needing same service, but some problems with using Transportation funds; work is for the driveway by Land Management. Motion by RaLinda Ninham-Lamberies to approve the Wolf River Asphalt & Sealcoating contract for repairs at the Land Management Office in the amount of $92,292.00. Seconded by Daniel Guzman King. Motion carried unanimously. VI. COMMUNITY FUND: REPORTS: 1. Community Fund Monthly Report for October 2019 Denise J. Vigue, Finance Motion by Patrick Stensloff to accept the Community Fund report for October 2019. Seconded by Chad Fuss. Motion carried unanimously. 2. Updated FY20 Community Fund – Product Request Packet Denise J. Vigue, Finance Administration Motion by Patrick Stensloff to accept as Information Only the Updated Community Fund Product Request Packet for FY20. Seconded by Chad Fuss. Motion carried unanimously. REQUESTS: 1. 1st Annual Iron 5 Basketball Tournament Requester: Lindsey Blackowl Amount: $750. Requester was present and provided information about the tournament. Product will go to the volunteers during the event; all funds raised will be given to various tribal programs that help the community; funds will be used for t-shirts & referees; will supply vendor invoice for t-shirts; also needs to submit Oneida enrollment verification. Motion by Chad Fuss to approve from the Community Fund $500.00 and twenty-five (25) Cases of Coca-Cola Product for use at the First Annual Iron 5 Basketball Tournament. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. After further discussion with requester it was made known that she already received funds from another Oneida Tribal entity. The CF SOP’s are clear in not providing funds to requesters who already received funds from another tribal program/entity. The product can still be provided. Motion by Chad Fuss to rescind the previous motion for funding. Seconded by RaLinda NinhamLamberies. Motion carried unanimously. 2. 1st Annual Iron 5 Basketball Tournament Requester: Lindsey Blackowl - See Motions in CF Request #1. Page 2 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Amount: 25 Cases Public Packet 3. 56 of 543 Green Bay Area Youth Hockey Association Fees Requester: Shakira Rasmussen for son, Zander Amount: $500. Motion by Patrick Stensloff to approve from the Community Fund the Green Bay Area Youth Hockey Association fees for the son of the requester in the amount of $500.00; contingent upon the requester providing verification of 10% match and what level son is playing. Seconded by Chad Fuss. Motion carried unanimously. 4. New Fusion Dance Class Fees Requester: Schuyler Metoxen for daughter, Nalia Amount: $275. Motion by Patrick Stensloff to approve from the Community Fund the New Fusion Dance class fees for the daughter of the requester in the amount of $275.00. Seconded by Daniel Guzman King. Motion carried unanimously. 5. Purple Aces Basketball Team Fees Requestor: Roberto Hill for daughter, Natalea Amount: $500. Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Purple Aces Basketball Team fees for the daughter of the requester in the amount of $500.00; contingent upon the requester submitting a FY20 CF Request form. Seconded by Patrick Stensloff. Motion carried unanimously. 6. Purple Aces Basketball Team Fees Requester: Timothy Ninham for daughter, Imani Amount: $500. Motion by Chad Fuss to approve from the Community Fund the Purple Aces Basketball Team fees for the daughter of the requester in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 7. Green Bay Area Youth Hockey Association Fees Requester: Francis C. Cornelius, Jr. for son, Garrett Amount: $500. Motion by Chad Fuss to approve from the Community Fund the Green Bay Area Youth Hockey Association fees for the son of the requester in the amount of $500.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 8. Green Bay Elite Cheer Class Fees Requester: Tina Moore for daughter, Ella Amount: $500. Motion by Patrick Stensloff to approve from the Community Fund the Green Bay Elite Cheer class fees for the daughter of the requester in the amount of $500.00. Seconded by Daniel Guzman King. Motion carried unanimously. 9. Green Bay Elite Cheer Class Fees Requester: Tana Aguirre for daughter, Riley Amount: $500. Motion by Daniel Guzman King to approve from the Community Fund the Green Bay Elite Cheer class fees for the daughter of the requester in the amount of $500.00. Seconded by Chad Fuss. Motion carried unanimously. 10. New Fusion Dance Class Competition Fees Requester: Irene Danforth for daughter, Kaylonni Page 3 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Amount: $500. Public Packet 57 of 543 Motion by Patrick Stensloff to approve from the Community Fund the New Fusion Dance class competition fees for the daughter of the requester in the amount of $500.00. Seconded by Daniel Guzman King. Motion carried unanimously. 11. Work Some More Basketball Training Fees Requester: Vanessa Miller for son, Javon Amount: $450. Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Work Some More Basketball Training fees for the son of the requester in the amount of $450.00. Seconded by Daniel Guzman King. Motion carried unanimously. 12. Y.M.C.A. Swim & Gym Class Fees Requester: Jason Danforth for daughter, Farrah Amount: $300. Motion by Chad Fuss to approve from the Community Fund the Y.M.C.A. swim and gymnastics fees for the daughter of the requester in the amount of $300.00. Seconded by Patrick Stensloff. Motion carried unanimously. 13. Y.M.C.A. Swim & Gym Class Fees Requester: Jason Danforth for daughter, Grayson Amount: $300. Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Y.M.C.A. swim and gymnastics fees for the son of the requester in the amount of $300.00. Seconded by Chad Fuss. Motion carried unanimously. 14. Wisconsin Lacrosse Club Team Fees Requester: Ann Stingle for son, Gavin Amount: $500. Motion by RaLinda Ninham Lamberies to approve from the Community Fund the Wisconsin Lacrosse Club team fees for the son of the requester in the amount of $500.00; contingent upon receipt showing total payment and or costs. Seconded by Daniel Guzman King. Motion carried unanimously. 15. 20th Annual Matt Skenadore Basketball Tournament Requester: Jude Skenadore Amount: $750. No one present to answer questions, there was not budget submitted just the flyer; need more information. Motion by Patrick Stensloff to defer the funding request for this event until requester provides a budget of all expenses associated with event. Seconded by Daniel Guzman King. Motion carried unanimously. 16. 20th Annual Matt Skenadore Basketball Tournament Requester: Jude Skenadore Amount: 25 Cases Motion by Daniel Guzman King to approve from the Community Fund twenty-five (25) Cases of Coca-Cola Product for use at the Annual Matt Skenadore Basketball Tournament. Seconded by Patrick Stensloff. Motion carried unanimously. 17. Warrior Jungle Registration Fee Requester: Andrew Doxtator for son, Amos Amount: $144. There is no evidence of a 10% match; $130 is the most that can be provided minus the 10%. Page 4 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Public Packet 58 of 543 Motion by RaLinda Ninham Lamberies to approve from the Community Fund the Warrior Jungle Registration fees for the two sons of the requester in the amount of $130.00 each. Seconded by Motion carried unanimously. 18. Warrior Jungle Class Fees Requestor: Andrew Doxtater for son, Tristan Amount: $144. - See Motion in CF Request #17. 19. Basketball Registration Fee Requester: Cindy John for daughter, Jaydah Amount: $50. Motion by RaLinda Ninham Lamberies to approve from the Community Fund the Basketball registration fee for the daughter of the requester in the amount of $50.00. Seconded by Patrick Stensloff. Motion carried unanimously. 20. Impact Force Softball Registration Fee Requester: Cindy John for daughter, Naleyah Amount: $500. Motion by Patrick Stensloff to approve from the Community Fund the Impact Force Softball registration fee for the daughter of the requester in the amount of $500.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 21. 2019 Annual Harvest Fest Requester: Sylvia Cornelius Amount: 15 Cases It was noted event is this coming Saturday, it will be a tight turn around with vendor; Denise not sure if this can get processed in time but she will try if approved. Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the request for fifteen (15) Cases of Coca-Cola products for use at the 2019 Annual Harvest Fest. Seconded by Patrick Stensloff. Motion carried unanimously. 22. New Fusion Dance Class Fees Requester: Mercy Metoxen for daughter, Mina Amount: $275. Requester was present to discuss her request; cost to be corrected to $275.; need to submit FY20 form as requester submitted FY19 form. Motion by Chad Fuss to approve from the Community Fund the New Fusion Dance class fees for the daughter of the requester in the amount of $275.00; contingent upon the requester submitting a FY20 CF Request form. Seconded by Daniel Guzman King. Motion carried unanimously. 23. Lacrosse America Registration Fee Requester: Kelly Johnson for son, Jonas Amount: $500. Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the Lacrosse America registration fee for the son of the requester in the amount of $500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 24. Little Hoopsters Game Requester: Brandon Blackowl Amount: $750. After the discussion the FC asked to check to see if requester has received any funds from any other Oneida entity for this event; requester also has to submit verification of enrollment; his wife Page 5 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Public Packet explained the funds will be used for the purchase of t-shirts; this is a free event for youth; the request is again from an individual and the max that can be provided is $500; need invoice. Motion by Daniel Guzman King to approve from the Community Fund $500.00 for the purchase of T-Shirts for the Little Hoopsters Game contingent upon the requester submitted information as discussed. Seconded by Chad Fuss. Motion carried unanimously. 25. Holy Apostles Annual Fall Harvest Dinner Requester: Abby Webster, HOC Amount: 15 Cases This requester received a donation in FY19 but has not submitted the required follow up report. Motion by RaLinda Ninham-Lamberies to approve from the Community Fund the request for fifteen (15) Cases of Coca-Cola Product contingent upon received the required Follow Up Donation Report from FY19. Seconded by Chad Fuss. Motion carried unanimously. VII. NEW BUSINESS: 1. Michels Power – Change Order #1 Paul Witek, Dev. Div. – Engineering Amount: $20,750. Paul explained this is an electrical upgrade at Social Services; project #07-002. Motion by Patrick Stensloff to approve Change Order #1 with Michels Power in the amount of $20,750.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 2. Idea House DBA Dimension IV Paul Witek, Dev. Div. – Engineering Amount: $101,600 There were 34 RFP’s sent with 2 responses; this is a design service contract for the NHC remodel phase VIII; costs discussed; this is a CIP project #15-003. Motion by RaLinda Ninham-Lamberies to approve the design contract with Idea House DBA Dimensions IV in the amount of $101,600.00; contingent on no change orders. Seconded by Patrick Stensloff. Motion carried unanimously. 3. Virgen, Inc. – Yr. 2 Payment Mary Wasurick, Gaming – Marketing Dept. Amount: $100,200. Mary was present and explained this is payment for year two of a three-year contract previously approved by the FC this past January; services include Email and SMS Messaging for various promotional campaigns for gaming. Motion by RaLinda Ninham-Lamberies to approve the year two payment to Virgen, Inc. for Marketing Services in the amount of $100,200.00. Seconded by Daniel Guzman King. Motion carried unanimously. 4. FY20 Blanket PO – Oneida Seven Gens -Lease Shannon Davis, Oneida Gaming Commission Amount: $98,040. Motion by Chad Fuss to approve FY20 Blanket Purchase Order with Oneida Seven Gens in the amount of $98,040.00. Seconded by Daniel Guzman King. Motion carried unanimously. 5. FWJ Inc. d/b/a Initiative One – Training Deborah Thundercloud, General Manager Amount: $60,500. There was no one present to discuss this request. The FC Chair noted this was supported by the OBC to the GM to provide organizational transformation and leadership training to all division Page 6 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 59 of 543 Public Packet directors. The FC questioned why there was not three bids, no justification for sole-source, and the cost which seemed excessive per individual; we have a partnership with NWTC and could get costs from them; how many trainings like this have been done in the past, what is the expectation and responsibilities after training, how is compliance going to be assessed, and what actions will be taken with non-compliance. Motion by Chad Fuss to defer this request to the next FC meeting and ask the requester to be present to provide more details as discussed. Seconded by Daniel Guzman King. Motion carried unanimously. 6. FY20 Blanket PO – EMPower, LLC Robert Keck, Risk Management Amount: $100,000. Robert was present to discuss this and the following four requests; after discussion it was determined these are all budgeted requests; this request is for wellness services for non-gaming employees. Motion by RaLinda Ninham-Lamberies to approve the FY20 Blanket Purchase Order with EMPower, LLC in the amount of $100,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. 7. FY20 Blanket PO – VDH Nursing Robert Keck, Risk Management Amount: $54,000. This is an independent contract for the Registered Nurse Care Coordinator who provides supportive assistance and help with employees in accessing all health care system resources available; it was noted that contracts that come to be approved should be before they are signed as there could be changes asked by the FC; Robert was asked to refrain from using actual names of individual vendors as this is in open session. Motion by RaLinda Ninham-Lamberies to approve the FY20 Blanket Purchase Order with VDH Nursing in the amount of $54,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. 8. FY20 Blanket PO – NP Health Partners Robert Keck, Risk Management Amount: $50,000. This is an independent contract for the Nurse Practitioner who assists non-gaming employees with medical services and supportive assistance for accessing health providers for mental wellness; these contracts are to enrolled health plan employees. Motion by Patrick Stensloff to approve the FY20 Blanket Purchase Order with NP Health Partners in the amount of $50,000.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 9. FY20 Blanket PO – SC Chiropractic Services Robert Keck, Risk Management Amount: $40,000. This is an independent contract for chiropractic services for non-gaming employees enrolled in our health plan; it was not clear if contract was with an individual or business he represents; will need to amend this agreement using the business name; it was again stressed contract should be presented unsigned, and for Robert to use his proper name in the signatures. Motion by Chad Fuss to approve the FY20 Blanket Purchase Order with SC Chiropractic Services in the amount of $40,000.00; contingent upon contract amendment per the discussion. Seconded by Patrick Stensloff. Motion carried unanimously. Page 7 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 60 of 543 Public Packet 61 of 543 10. FY19 Blanket PO Increase – EMPower LLC Robert Keck, Risk Management Amount: $1,343.75 There was some confusion over amount being requested; actual amount is $1,343.75 (last invoice) to close out the FY19 Purchase Order; with the added service providers in FY20 this should not occur again. Motion by Chad Fuss to approve the FY19 Blanket Purchase Order Increase with EMPower LLC in the corrected amount of $1,343.75. Seconded by Patrick Stensloff. Motion carried unanimously. 11. TGHS, LLC – for CIP #07-002 Paul Witek, Dev. Div. – Engineering Amount: $68,500. This is for the design services of Social Services Building remodel, mainly heating and ventilation activities; RFP sent out to 37 firms with only 2 responses. Motion by Chad Fuss to approve the contract with TGHS, LLC, CIP #10-002 for design services in the amount of $68,500. Seconded by Patrick Stensloff. Motion carried unanimously. 12. FY20 Blanket PO – Access Inc. Jason Doxtator, Internal Svs Div. – MIS Amount: $64,343. Jason explained this is for maintenance and support of various tribal buildings, equipment protection; coming from MIS operations budget; also providing preventative maintenance; sole source as this is an added value vendor who is familiar with our system. Motion by Chad Fuss to approve the FY20 Blanket Purchase Order with Access, Inc. in the amount of $64,343.00. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. VIII. EXECUTIVE SESSION: Motion by Patrick Stensloff to move into Executive Session. Seconded by Chad Fuss. Motion carried unanimously. Time: 3:06 P.M. Motion by Daniel Guzman King to come out of Executive Session. Seconded by Chad Fuss. Motion carried unanimously. Time: 3:37 P.M. 1. FY20 Blanket PO – Independent Contract for Legal Services Tamara VanSchyndel, Oneida Gaming Commission Motion by Chad Fuss to approve the Independent contract for legal services in the amount as specified in the request contingent upon submittal of documentation as discussed. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Late Add-On: US Ventures Michele Doxtator, Retail Enterprise Motion by Patrick Stensloff to approve contract with US Ventures in the amount as specified in the request. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. 3. Late Add-On: FY19 Blanket PO Increase – Keystone #2016-2301 Dr. Ravi Vir & Debra Danforth, Comprehensive Health Motion by Patrick Stensloff to approve the FY19 Blanket Purchase Order increase with Keystone #2016-2301 in the amount as specified in the request. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. Page 8 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Public Packet IX. 62 of 543 ENDOWMENTS: 1. Sovereign Sustainable Wellness and Healing Endowment Brandon Yellowbird-Stevens, AOL Chairman Daniel P. Guzman, Council Member After discussion it was noted that there were several areas that needed to be corrected and revised including: make sure “principal” is spelled correctly throughout both endowments; adding language to amount allocated per year stipulating it will be contingent upon the budget; not sure where the 9 million came from, will need to revisit. Will need to have the FC motion to move forward sometime in December; following will be an announcement of a public hearing, and for everything to be completed sometime in February so it can be submitted to the OBC. Motion by Daniel Guzman King to defer this and the following request to the next FC meeting. Seconded by Chad Fuss. Motion carried unanimously. 2. Food Sovereignty Endowment Brandon Yellowbird-Stevens, AOL Chairman Daniel P. Guzman, Council Member - See Motion in Endowment Request #1. X. FOLLOW UP: 1. SOP for FC Electronic Voting Denise J. Vigue, Finance Administration Motion by Chad Fuss to accept the Standard Operating Procedure for Finance Committee Electronic Voting. Seconded by Patrick Stensloff. Motion carried unanimously. XI. FOR INFORMATION ONLY: 1. IGT – 4 Trial Conversion Kits David Emerson, Gaming – Slots Dept. Motion by Patrick Stensloff to accept as information only the purchase of the IGT (4) Trial Conversion Kits. Seconded by Chad Fuss. Motion carried unanimously. XII. ADJOURN: Motion by Chad Fuss to adjourn. Seconded by Patrick Stensloff. Motion carried unanimously. Time: 4:47 P.M. Minutes transcribed by: Denise J. Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee Approval Date of Minutes via E-Poll: October 3, 2019 Page 9 of 9 Finance Committee Meeting Minutes of Oct. 1, 2019 Public Packet Accept the October 14, 2019, regular Finance Committee meeting minutes 63 of 543 Public Packet 64 of 543 INTERNAL MEMO TO: Finance Committee FR: Denise J. Vigue, Executive Assistant DT: October 15, 2019 RE: E-Poll Results - FC Meeting Minutes of October 14, 2019 An E-Poll vote of the Finance Committee was conducted to approve the Finance Committee meeting minutes of October 14, 2019. The E-Poll and minutes were sent out yesterday and concluded today. The results of the completed E-Poll are as follows: E-POLL RESULTS: T her e was a Maj or it y of 4 F C m em ber s v ot i ng t o ap pr o v e t h e O c t. 1 4, 2 0 19 Fi na nc e C om m itte e M ee t in g M in u tes . FC Mem b er s vo t in g i nc l u de d : R aL i n da Ni n ham - L am ber ies , D an i e l G u zm an K in g, L o uis e C or ne l i us an d J e n nif er W ebs ter . These Finance Committee Minutes of Oct. 14, 2019 will be placed on the next Finance Committee agenda of Nov. 4, 2019 to ratify this E-Poll action. Per the FC By-Laws, all Minutes of the FC will be submitted to the Secretary’s Office once a month for Council acceptance. Both the 10/1 and the 10/14 Minutes will be on the 10/23 BC agenda for acceptance. E-Polls of the Finance Committee meeting minutes are part of the FC By-Laws and conducted per the Finance Committee’s SOP on FC Electronic Voting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 65 of 543 FINANCE COMMITTEE FC REGULAR MEETING OCT. 14, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC REGULAR MEETING: Larry Barton, FC Vice-Chair/CFO Daniel Guzman King, BC Council Member Louise Cornelius, Gaming General Manager Patrick Stensloff, Purchasing Director RaLinda Ninham-Lamberies, Assist. CFO (FC Vice-Chair Alt.) EXCUSED: Patricia King, FC Chair/Treasurer, Jennifer Webster, BC Council Member and Shirley Barber, FC Elder Member OTHERS PRESENT: April Skenandore, Lorna Skenandore and Denise J. Vigue taking Minutes I. CALL TO ORDER: The Regular FC Meeting was called to order by the FC Vice-Chair at 9:00 A.M. II. APPROVAL OF AGENDA: OCTOBER 14, 2019 Motion by RaLinda Ninham-Lamberies to approve the Finance Committee meeting agenda of OCTOBER. 14, 2019. Seconded by Patrick Stensloff. Motion carried unanimously. III. APPROVE E-POLL OF MINUTES: OCTOBER 1, 2019 (Approved via E-Poll on 10/3/19): Motion by RaLinda Ninham-Lamberies to ratify the FC E-Poll action taken on Oct. 3, 2019 approving the Oct. 1, 2019 Finance Committee Meeting Minutes. Seconded by Daniel Guzman King. Motion carried unanimously. IV. APPROVE SPECIAL E-POLL: FWJ INC. d/b/a/ Initiative One – Training (Approve on 10/7/19): For the Record the Vice-Chair noted that he did not find adequate justification no deliverables for this training, nor any measurable expectation so he did not support, however this was approved per special e-poll. Motion by Louise Cornelius to ratify the FC Special E-Poll action taken on Oct. 7, 2019 approving the FWJ INC. d/b/a/ Initiative One – Training request for $60,500.00. Seconded by Daniel Guzman King. RaLinda Ninham-Lamberies opposed. Motion carried. V. TABLED BUSINESS: (Deferred from the 10/1/19 FC meeting) 1. CF – 20th Annual Matt Skenadore Basketball Tournament Requester: Jude Skenadore Amount: $750. Motion by Patrick Stensloff to remove from the table for discussion. Seconded by RaLinda Ninham-Lamberies. Motion carried unanimously. Denise reminded the FC this item was tabled as there was not a breakdown of expenses, it has been received and has been added to the request; there were also questions related to group request verses individual request, this is the latter. Page 1 of 4 Finance Committee Meeting Minutes of October 14, 2019 Public Packet 66 of 543 Motion by Louise Cornelius to approve from the Community Fund the individual’s request for the 20th Annual Matt Skenadore Basketball Tournament in the amount of $500.00 with the understanding it is to be used for referee costs. Seconded by Patrick Stensloff. Motion carried unanimously. VI. CAPITAL EXPENDITURES: None VII. DONATIONS: REPORT: 1. DONATION Report for October 2019 Denise J. Vigue, Finance Motion by Patrick Stensloff to accept the October 2019 Finance Committee Donation Report. Seconded by Louise Cornelius. Motion carried unanimously. REQUESTS: 1. St. John’s Homeless Shelter Annual Fundraising Gala Requester: Alexa Priddy, SJEHS Amount: $2,500. Alexa was present and described the shelters they are raising funds for; one is specifically for women, there is a tremendous need and they have a 14% Native American clientele; she discussed the partnership they have build with the Oneida Nation, not just in donations but in volunteers; the event is again at the Radisson. The Vice-Chair noted the Executive Director also provided an update on the activities and he thanked Alexa for their work for our community. Motion by Louise Cornelius to approve from Finance Committee’s Donation line the St. John’s Homeless Shelter Annual Fundraising Gala request in the amount of $2,500.00. Seconded by Patrick Stensloff. Motion carried unanimously. 2. Rawhide Ranch’s - The Main Event Gala Requester: Amanda Moore, Dev. Mgr. Amount: $10,000. Amanda was present and discussed their history of support and partnership with the Oneida Nation; this fundraising gala is the first of its kind and will be at the Lambeau field atrium; it will be a circus theme along with a sit-down dinner and a silent auction. The FC discussed the donation maximum of $2,500 and to go over that amount requires a procedural exception; a donation would be given and in turn the tickets provided would go to the BC and Gold Club Players and a casino host. Motion by Louise Cornelius to make a procedural exception to the Donation maximum and approve from the Finance Committee’s Donation line the Rawhide Ranch’s “The Main Event” Gala request in the amount of $5,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. VIII. NEW BUSINESS: 1. FY20 Blanket PO – BayCom, Inc – Maintenance Dave Cluckey, MIS Administration Amount: $89,610.16 The FC did have several questions in regard to this request as the backup was confusing, there was no one from MIS present at the meeting and the FC did stress and it is also provided in correspondence with all requester they need to have someone present to answer questions. Page 2 of 4 Finance Committee Meeting Minutes of October 14, 2019 Public Packet 67 of 543 Motion by RaLinda Ninham-Lamberies to defer the request for the FY20 Blanket Purchase Order with BayCom, Inc. until the next FC meeting. Seconded by Patrick Stensloff. Motion carried unanimously. 2. FY20 Blanket PO - Seven Gens -Warehouse Lease Marilyn King, Food Distribution Amount: $51,000. Motion by RaLinda Ninham-Lamberies to approve the FY20 Blanket Purchase Order with Seven Gens for the Warehouse Lease in the amount of $51,000.00. Seconded by Patrick Stensloff. Motion carried unanimously. 3. FY20 Blanket PO Increase – Access Inc -54 One Stop Jason Doxtator, MIS Amount: $1,922. Original FY20 Blanket PO was approved on 10/1/19 by the FC; this area was inadvertently omitted. The FC did have additional questions; no one present to answer them. Motion by RaLinda Ninham-Lamberies to defer the FY20 Blanket Purchase Order Increase for Access Inc. until the next FC meeting. Seconded by Louise Cornelius. Motion carried unanimously. 4. FY20 Blanket PO – GSA-vehicle lease Eric Boulanger, Oneida Police Dept. Amount: $149,000. April explained this is for their annual lease for the OPD squad cars; the SAM’s report is included. Motion by Patrick Stensloff to approve the FY20 Purchase Order with GSA for OPD’s vehicle lease in the amount of $149,000.00. Seconded by Louise Cornelius. Motion carried unanimously. 5. FY20 Blanket PO – TMR Associates Chad Fuss & Brenda Mendolla [Text truncated at 120,000 characters. The full text is on the page linked above.] --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aae8b90c040324d2e. Public record. Not legal advice.