# Oneida Business Committee (2019) > Briefs, arguments, decisions, and more. URL: https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aac8e0ca17293dba2 ## Record - **Collection:** Tribal code - **Document type:** Tribal code ## Text Public Packet 1 of 121 Oneida Business Committee Executive Session 8:30 AM Tuesday, April 23, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, April 24, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Agenda Meeting agenda is available here: oneida-nsn.gov/government/business-committee/agendas-packets/. Materials for the “General Tribal Council” section of the agenda, if any, are available to enrolled members of the Oneida Nation; to obtain a copy, visit the BC Support Office, 2nd floor, Norbert Hill Center and present a valid Tribal I.D. or go to https://goo.gl/uLp2jE. Scheduled times are subject to change. I. CALL TO ORDER II. OPENING A. Special Recognition for Years of Service Sponsor: Geraldine Danforth, Area Manager/Human Resources B. Kahletsyalúsla - 8th Grade Futures recognition Sponsor: Daniel Guzman King, Councilman III. ADOPT THE AGENDA IV. OATH OF OFFICE A. V. Oneida Nation Veterans Affairs Committee - Floyd J. Hill II Sponsor: Lisa Summers, Secretary MINUTES A. Approve the April 10, 2019, regular Business Committee meeting minutes Sponsor: Lisa Summers, Secretary Oneida Business Committee Regular Meeting Agenda Page 1 of 5 April 24, 2019 Public Packet VI. VII. 2 of 121 RESOLUTIONS A. Adopt resolution entitled Community Based Movement to Build Health Equity and Address Alzheimer’s Disease in Wisconsin’s Indian Country Sponsor: Pat Lassila, Chair/Oneida Nation Commission on Aging B. Adopt resolution entitled Memory Keepers Medical Discovery Team Sponsor: Pat Lassila, Chair/Oneida Nation Commission on Aging C. Adopt resolution entitled Child Abuse and Neglect Prevention Month Sponsor: George Skenandore, Division Director/Governmental Services D. Adopt resolution entitled Proclaiming the Oneida Nation Reservation as a Purple Heart Reservation Sponsor: Lisa Summers, Secretary E. Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-008 Sponsor: Troy Parr, Division Director/Community & Economic Development F. Adopt resolution entitled Tribal Energy Development Capacity Grant Sponsor: Ernie Stevens III, Councilman STANDING COMMITTEES A. FINANCE COMMITTEE 1. B. LEGISLATIVE OPERATING COMMITTEE 1. VIII. Approve the April 15, 2019, regular Finance Committee meeting minutes Sponsor: Trish King, Treasurer Accept the Children's Code Implementation quarterly update Sponsor: David P. Jordan, Councilman TRAVEL REPORTS A. Approve the travel report - Councilman Ernie Stevens III - Wisconsin Tribal Conservation Advisory Council (WTCAC) Board Meeting - Crandon, WI - April 10-11, 2019 Sponsor: Ernie Stevens III, Councilman Oneida Business Committee Regular Meeting Agenda Page 2 of 5 April 24, 2019 Public Packet IX. 3 of 121 TRAVEL REQUESTS A. X. XI. Approve the travel request - Councilman Ernie Stevens III - 7th annual Rising Voices workshop - Boulder, CO - May 14-18, 2019 Sponsor: Ernie Stevens III, Councilman NEW BUSINESS A. Post one (1) vacancy - Oneida Nation Veterans Affairs Committee Sponsor: Lisa Summers, Secretary B. Accept the Food Innovation Center concept as information Sponsor: Joanie Buckley, Division Director/Internal Services C. Approve two (2) actions regarding the Youth Homeland Tour Sponsor: Lisa Summers, Secretary REPORTS A. OPERATIONAL 1. Accept the Health Care Service Group FY-2019 2nd quarter report 1:30 p.m. 2. Accept the Protection and Preservation of Natural Resources Service Group FY-2019 2nd quarter report 2:00 p.m. 3. Protection and Preservation of Oneida Culture and Language Service Group FY-2019 2nd quarter report - not submitted 4. Education and Literacy Service Group FY-2019 2nd quarter report - not submitted 5. Economic Enterprises Service Group FY-2019 2nd quarter report - not submitted 6. Building and Property Maintenance Service Group FY-2019 2nd quarter report - not submitted Oneida Business Committee Regular Meeting Agenda Page 3 of 5 April 24, 2019 Public Packet XII. 4 of 121 EXECUTIVE SESSION A. B. REPORTS 1. Accept the Comprehensive Health Division FY-2019 2nd quarter executive report 8:30 a.m. Sponsor: Debra Danforth & Dr. Ravinder Vir, Divison Directors/Comprehensive Health-Operations & Medical 2. Accept the Community & Economic Development Division FY-2019 2nd quarter executive report 9:00 a.m. Sponsor: Troy Parr, Division Director/Community & Economic Development 3. Division of Public Works FY-2019 2nd quarter executive report - not submitted Sponsor: Jacque Boyle, Division Director/Public Works 4. Accept the Governmental Services Division FY-2019 2nd quarter executive report 10:00 a.m. Sponsor: George Skenandore, Division Director/Governmental Services 5. Accept the Internal Services Division FY-2019 2nd quarter executive report 10:30 a.m. Sponsor: Joanie Buckley, Division Director/Internal Services 6. Accept the Chief Counsel report Sponsor: Jo Anne House, Chief Counsel 7. Accept the Chief Financial Officer April 2019 report Sponsor: Larry Barton, Chief Financial Officer 8. Accept the Intergovernmental Affairs, Communications, and Self-Governance April 2019 report Sponsor: Melinda J. Danforth, Director/Intergovernmental Affairs STANDING ITEMS 1. ONEIDA GOLF ENTERPRISE CORPORATION - LADIES PROFESSIONAL GOLF ASSOCIATION a. Oneida Business Committee Accept the Thornberry Creek LPGA Classic April 2019 report 1:30 p.m. Sponsor: Chad Fuss, Agenda/Oneida Golf Enterprise Regular Meeting Agenda Page 4 of 5 April 24, 2019 Public Packet 5 of 121 C. UNFINISHED BUSINESS 1. File # ED18-008 - Accept closeout report Sponsor: Troy Parr, Division Director/Community & Economic Development EXCERPT FROM MARCH 27, 2019: Motion by Ernie Stevens III to request a closeout report and/or update from the Community and Economic Development Division Director for the April 24, 2019, regular Business Committee meeting agenda, noting the Community Development Planning Committee Chair will communicate this requested action, seconded by Trish King. Motion carried. 2. Consider two (2) requests regarding the Environmental Resource Board request made pursuant to §105.7-4 Sponsor: Tehassi Hill, Chairman EXCERPT FROM JANUARY 23, 2019: Motion by Lisa Summers to send this item to the Chairman’s Office to provide a recommendation to be brought back at the February 13, 2019, regular Business Committee meeting, seconded by Kirby Metoxen. Motion carried. D. XIII. NEW BUSINESS 1. Approve reorganization proposal for Oneida Retail Enterprise 2:00 p.m. Sponsor: Michele Doxtator, Area Manager/Retail Profits 2. Discuss Food Innovation Center concept Sponsor: Joanie Buckley, Division Director/Internal Services 3. Discuss divisional succession planning 9:30 a.m. Sponsor: Troy Parr, Division Director/Community & Economic Development 4. Discuss Economic Development strategic plan 9:30 a.m. Sponsor: Troy Parr, Division Director/Community & Economic Development ADJOURN Posted on the Oneida Nation’s official website, www.oneida-nsn.gov pursuant to the Open Records and Open Meetings law (§ 107.14.) The meeting packet of the open session materials for this meeting is available by going to the Oneida Nation’s official website at: oneida-nsn.gov/government/business-committee/agendas-packets/ For information about this meeting, please call the Business Committee Support Office at (920) 869-4364 or (800) 236-2214 Oneida Business Committee Regular Meeting Agenda Page 5 of 5 April 24, 2019 Public Packet Special Recognition for Years of Service 6 of 121 Public Packet 7 of 121 Public Packet 8 of 121 Public Packet Kahletsyalúsla - 8th Grade Futures recognition 9 of 121 Public Packet 10 of 121 Oneida Business Committee Agenda Request Oneida Nation Veterans Affairs Committee - Floyd J. Hill II 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Oaths of Office Accept as Information only Action - please describe: Administer Oath of Office to Floyd J. Hill II for the Oneida Nation Veterans Affairs Committee 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, BCC Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 11 of 121 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: On April 10, 2019 the Business Committee appointed Floyd J. Hill II to the Oneida Nation Veterans Affairs Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 12 of 121 Oneida Business Committee Agenda Request Approve the April 10, 2019, regular Business Committee meeting minutes 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Minutes Accept as Information only Action - please describe: Approve the April 10, 2019, regular Business Committee meeting minutes 3. Supporting Materials Report Resolution Contract Other: 1. 4/10/19 regular BC meeting minutes DRAFT 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Submitted by: Lisa Liggins, Info. Mgmt. Spec./BC Support Office Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 13 of 121 DRAFT Oneida Business Committee Executive Session 8:30 AM Wednesday, April 10, 2019 Executive Conference Room, 2nd floor, Norbert Hill Center Regular Meeting 8:30 AM Wednesday, April 10, 2019 BC Conference Room, 2nd floor, Norbert Hill Center Minutes EXECUTIVE SESSION Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers, Councilmembers: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster; Not Present: n/a; Arrived at: n/a; Others present: Jo Anne House, Larry Barton, Debbie Thundercloud, Melinda J. Danforth, Lisa Liggins, Arlinda Locklear, James Bittorf, Krystal John, Tana Aguirre, Nate Wisneski, Melissa Nuthals, Barbara Webster, Xavier Horkman, Kelly McAndrews, Ralinda Ninham-Lamberies, Lee Thomas; REGULAR MEETING Present: Chairman Tehassi Hill, Vice-Chairman Brandon Stevens, Treasurer Trish King, Secretary Lisa Summers, Council members: Daniel Guzman King, David Jordan, Kirby Metoxen, Ernest Stevens III, Jennifer Webster; Not Present: n/a; Arrived at: n/a; Others present: Jo Anne House, Larry Barton, Lisa Liggins, Clorissa Santiago, Geraldine Danforth, Yasiman Metoxen, ,David Larson, Karen Krause, Kayukwaliyo Danforth, Irwin Jordan, Jennifer Anderson, Cheryl Dejardin, Chad Fuss, Michelle Klarkowski, Tina Moore, Robert Matthews, Lysiane Silva, Cherice Santiago, Melanie Thornton, Lucy Neville, Tracey Cordova, Rod Hill, Kota Skenandore, Chris Johnson, Kim LaLuzerne, Eric Krawczyk, Sharon Mousseau; I. CALL TO ORDER Meeting called to order by Chairman Tehassi Hill at 8:30 a.m. Item II. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 1 of 11 April 10, 2019 Public Packet 14 of 121 DRAFT A. Special Recognition for Years of Service (00:04:09) Sponsor: Geraldine Danforth, Area Manager/Human Resources Special recognition by David Larson of Karen Krause (30 years of service); Special recognition by Kayukwaliyo Danforth of Irwin Jordan (30 years of service); Special recognition by Jennifer Anderson of Cheryl Dejardin (25 years of service); Special recognition by Chad Fuss of Michelle Klarkowski (25 years of service); Special recognition by Tina Moore of Robert Matthews (25 years of service); Special recognition by Tina Moore of Lysiane Silva (25 years of service); Special recognition by Cherice Santiago of Melanie Thornton (25 years of service); Special recognition by Lucy Neville of Tracey Cordova (25 years of service); Special recognition of the following individuals who could not be present: Scott Cottrell (35 years of service); Lori Thomas (30 years of service); Clyde Skenandore (25 years of service); Eric Denny (25 years of service); Mary King (25 years of service); Jesse Bickel (25 years of service); Rebecca Kamps (25 years of service); Pam Schroeder (25 years of service); Fong Thao (25 years of service); Mary Wasurick (25 years of service); Carolyn Miller (25 years of service); Debbie Melchert (25 years of service); Angela Parks (25 years of service). Councilman Daniel Guzman King leftat 8:53 a.m. Item III. is addressed next. II. OPENING (00:00:30) Opening provided by Chairman Tehassi Hill. Item I.A. is addressed next. III. ADOPT THE AGENDA (00:24:15) Councilman Daniel Guzman King returned at 8:56 a.m. Motion by Lisa Summers to adopt the agenda with two (2) changes [1) correct entity referenced in the item XI.D.3. to "Oneida Nation Veterans Affairs Committee"; and 2) correct entity referenced in item XI.D.4. to "Oneida Personnel Commission"], seconded by Ernie Stevens III. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Item XI. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 2 of 11 April 10, 2019 Public Packet 15 of 121 DRAFT IV. MINUTES A. Approve the March 27, 2019, regular Business Committee meeting minutes (00:27:00) Sponsor: Lisa Summers, Secretary Councilman Ernie Stevens III returned at 10:33 a.m. Secretary Lisa Summers returned at 10:33 a.m. Motion by Jennifer Webster to approve the March 27, 2019, regular Business Committee meeting minutes, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Item VI.A. is addressed next. V. APPOINTMENTS A. Determine next steps regarding one (1) vacancy with term ending December 31, 2022 - Oneida Nation Veterans Affairs Committee (01:37:38) Sponsor: Lisa Summers, Secretary Motion by Kirby Metoxen to appoint Floyd Hill II to the Oneida Nation Veterans Affairs Committee with a term ending December 31, 2022, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster B. Determine next steps regarding two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 - Oneida Personnel Commission (01:38:53) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to request the Secretary to re-notice the vacancy because of ineligible, unqualified, or under qualified applicants per § 105.7-1.(c)(2), seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Opposed: Kirby Metoxen Item XI.A.1. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 3 of 11 April 10, 2019 Public Packet 16 of 121 DRAFT VI. STANDING COMMITTEES A. FINANCE COMMITTEE 1. Approve the April 8, 2019, regular Finance Committee meeting minutes (00:27:50) Sponsor: Trish King, Treasurer Motion by David P. Jordan to approve the April 8, 2019, regular Finance Committee meeting minutes, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III Abstained: Lisa Summers, Jennifer Webster For the record: Lisa Summers stated I'm abstaining because this item was a handout and I have not had a chance to thouroughly review the information that's provided to us. Fro the record: Trish King stated there was a handout because we had our meeting, had to be rescheduled last week from our standard meeting so unfortunately we had to [provide a handout]. VII. UNFINISHED BUSINESS A. Approve the Oneida Police Commission bylaws (00:29:20) Sponsor: David P. Jordan, Councilman Motion by David P. Jordan to defer the Oneida Police Commission bylaws amendments to the Legislative Operating Committee, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster B. FY-2020 Trade Back for Cash follow-up 1. Accept the fiscal impact statement regarding FY-2020 Trade Back for Cash (00:30:01) Sponsor: Larry Barton, Chief Financial Officer Motion by Jennifer Webster to accept the fiscal impact statement regarding FY-2020 Trade Back for Cash, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Adopt resolution entitled No Trade Back for Cash for Fiscal Year 2020 (00:30:42) Sponsor: Jo Anne House, Chief Counsel Motion by Jennifer Webster to adopt resolution 04-10-19-A No Trade Back for Cash for Fiscal Year 2020 with six (6) changes [1) line 22: switch "revenues" and "expenses"; 2) line 24: correct "$25" to "$18"; 3) line 27: insert "of the" between "result" and "approval"; 4) line 35: correct "chase" to "cash"; 5) line 36: add "; and" to the end; and 6) line 41: correct section referenced to "VI(A)(5)(n)], seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 4 of 11 April 10, 2019 Public Packet 17 of 121 DRAFT 3. Determine next steps regarding GTC resolution entitled Amending Personnel Policies and Procedures to Delete Section IV(A)(5)(n) Regarding Trade Back for Cash (00:36:37) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to send the GTC resolution entitled Amending Personnel Policies and Procedures to Delete Section IV(A)(5)(n) Regarding Trade Back for Cash to the Legislative Operating Committee to complete the appropriate legislative processes, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster VIII. TRAVEL REQUESTS A. Approve the travel request - Secretary Lisa Summers - WI Indian Education Association 2019 Conference - Wisconsin Rapids, WI - April 25-27, 2019 (00:38:47) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the travel request for Secretary Lisa Summers to attend the WI Indian Education Association 2019 Conference in Wisconsin Rapids, WI - April 25-27, 2019, noting Vice-Chairman Brandon Stevens will act as alternate if needed, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster B. Approve the travel request - Secretary Lisa Summers - TribalHub 2019 Midwest Regional Event - Prior Lake, MN - May 15-17, 2019 (00:40:55) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to approve the travel request for Secretary Lisa Summers to attend the TribalHub 2019 Midwest Regional Event in Prior Lake, MN - May 15-17, 2019, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster C. Approve the travel request - Secretary Lisa Summers - 2019 National1 Congress of American Indians Mid Year Conference and Marketplace - Sparks, NV - June 23-28, 2019 (00:41:57) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to approve the travel request for Secretary Lisa Summers, Councilman Ernie Stevens III, and one (1) addtional BC member to attend the 2019 National Congress of American Indians Mid Year Conference and Marketplace in Sparks, NV - June 23-28, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 1 The meeting agenda incorrectly name the event as the “2019 Nation Congress…”. The minutes reflect the correct name of the event. Oneida Business Committee Regular Meeting Minutes Page 5 of 11 April 10, 2019 Public Packet 18 of 121 DRAFT D. Approve the travel request in accordance with § 216.16-1 - Four (4) Comprehensive Health staff - National Tribal Public Health Summit - Albuquerque, NM - May 13-15, 2019 (00:45:13) Sponsor: Debra Danforth, Division Director/Comprehensive Health-Operations Motion by Lisa Summers to approve the travel request in accordance with § 216.16-1 for four (4) Comprehensive Health staff to attend the National Tribal Public Health Summit in Albuquerque, NM May 13-15, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Lisa Summers to defer the question to the General Manager for clarification regarding the need to come to the Business Committee for approval under § 216.16-1 for the number of travelers vs. the line item to which the travel is charged, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster E. Approve the travel request in accordance with § 216.16-1 - Seven (7) Oneida Nation School System staff - BIE/FACE Striving Reader's Comprehensive Literacy grant end-of-year training - Albuquerque, NM - May 1-4, 2019(00:47:35) Sponsor: Lisa Liggins, Chair/Oneida Nation School Board Motion by Jennifer Webster to approve the travel request in accordance with § 216.16-1 for seven (7) Oneida Nation School System staff to attend the BIE/FACE Striving Reader's Comprehensive Literacy grant end-of-year training in Albuquerque, NM - May 1-4, 2019, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster IX. NEW BUSINESS A. Post one (1) vacancy - Southeastern Wisconsin Oneida Tribal Services Advisory Board (00:51:20) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to post one (1) vacancy on the Southeastern Wisconsin Oneida Tribal Services Advisory Board, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster B. Determine next steps regarding request to amend resolution # BC-09-26-18-D (00:51:50) Sponsor: Lisa Liggins, Chair/Oneida Nation School Board Motion by Lisa Summers to accept the request from the Oneida Nation School Board to amend resolution # BC-09-26-18-D and to defer the request the Legislative Operating Committee and the Legislative Reference Office to bring back a recommendation which would support the request to include a stipend for HR functions, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 6 of 11 April 10, 2019 Public Packet 19 of 121 DRAFT X. GENERAL TRIBAL COUNCIL A. Determine next steps regarding GTC resolution entitled Establishing Rule Regarding Presentations and Speakers (01:03:22) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to accept the GTC resolution entitled Establishing Rule Regarding Presentations and Speakers for processing a statement of effect in the Legislative Reference Office and to place on the next available General Tribal Council agenda for consideration, seconded by Jennifer Webster. Motion carried: Ayes: David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Lisa Summers, Jennifer Webster Abstained: Daniel Guzman King, Ernie Stevens III B. Reschedule three (3) tentatively scheduled General Tribal Council meetings (01:25:24) Sponsor: Lisa Summers, Secretary Motion by David P. Jordan to reschedule the tentative semi-annual General Tribal Council meeting from Monday, July 29, 2019, at 6:00 p.m. to July 11, 2019, at 6:00 p.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster For the record: Lisa Summers stated I am not available on that date. I had made previous travel plans. The July 29th date, I would have been here however with moving it up to the 11th, I’m not here and I’m not able to make adjustments to those travel plans. Motion by David P. Jordan to reschedule the tentative annual General Tribal Council meeting inclement weather date from Monday, March 2, 2020, at 6:00 p.m. to Monday, March 9, 2020, at 6:00 p.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by David P. Jordan to reschedule the tentative semi-annual General Tribal Council meeting from Monday, July 23, 2020, at 6:00 p.m. to Monday, July 13, 2020, at 6:00 p.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Jennifer Webster to recess at 11:43 a.m. and to reconvene at 1:30 p.m., seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Item XI.A. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 7 of 11 April 10, 2019 Public Packet 20 of 121 DRAFT XI. EXECUTIVE SESSION (00:26:26) Motion by David P. Jordan to go into executive session at 8:56 a.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Jennifer Webster to come out of executive session at 10:33 a.m., seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Jennifer Webster Not Present: Ernie Stevens III, Lisa Summers Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilwoman Jennifer Webster; Not Present: Councilman Ernie Stevens III; Secretary Lisa Summers; Item IV.A. is addressed next. A. REPORTS (01:36:54) Meeting called to order at 1:39 p.m. by Chairman Tehassi Hill. Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Motion by Lisa Summers to go into executive session at 1:39 p.m., seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Lisa Summers to come out of executive session at 5:10 p.m., seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Roll call for the record: Present: Chairman Tehassi Hill; Councilman Daniel Guzman King; Councilman David P. Jordan; Treasurer Trish King; Councilman Kirby Metoxen; Vice-Chairman Brandon Stevens; Councilman Ernie Stevens III; Secretary Lisa Summers; Councilwoman Jennifer Webster; Item V.A. is addressed next. Oneida Business Committee Regular Meeting Minutes Page 8 of 11 April 10, 2019 Public Packet 21 of 121 DRAFT 1. Accept the Chief Counsel Report (01:40:15) Sponsor: Jo Anne House, Chief Counsel Motion by Lisa Summers to accept the Chief Counsel report dated April 4, 2019, seconded by Jennifer Webster. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Motion by Lisa Summers to approve the actions listed in the memorandum dated April 10, 2019, regarding the decison of case # 16-C-1217, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster B. AUDIT COMMITTEE 1. Accept the February 18, 2019, regular Audit Committee meeting minutes (01:41:00) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the February 18, 2019, regular Audit Committee meeting minutes, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Accept the March 21, 2019, regular Audit Committee meeting minutes (01:41:18) Sponsor: David P. Jordan, Councilman Motion by Kirby Metoxen to accept the March 21, 2019, regular Audit Committee meeting minutes, seconded by Trish King. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 3. Accept the Four Card Poker rules of play compliance audit and lift the confidentiality requirement (01:41:37) Sponsor: David P. Jordan, Councilman Motion by Jennifer Webster to accept the Four Card Poker rules of play compliance audit and lift the confidentiality requirement, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 4. Accept the Child Care Before and After Program Billing hotline audit and lift the confidentiality requirement (01:42:00) Sponsor: David P. Jordan, Councilman Motion by Lisa Summers to send the Child Care Before and After Program Billing hotline audit to the April 11, 2019, BC Officers meeting, seconded by Brandon Stevens. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 9 of 11 April 10, 2019 Public Packet 22 of 121 DRAFT C. UNFINISHED BUSINESS 1. Enter e-poll results into the record regarding approved job description #03029 and posting regarding file # 2019-CRPT04-01 (01:42:27) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to enter the e-poll results into the record regarding approved job description #03029 and posting regarding file # 2019-CRPT04-01, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Discuss planning and next steps related to area under to DR16 (01:43:01) Sponsor: Brandon Stevens, Vice-Chairman Motion by Lisa Summers to accept the update and approve the actions listed in the memorandum dated April 10, 2019, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster D. NEW BUSINESS 1. Complaint # 2019-CC-02 - Determine next steps (01:43:30) Sponsor: Lisa Summers, Secretary Motion by Lisa Summers to send complaint # 2019-CC-02 to Joint Marketing for review and for a recommendation to be brought back at the May 8, 2019, regular Business Committee meeting, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 2. Review the Business Committee action of April 12, 2017, regarding contract # 2017-0244 (01:44:02) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to defer this topic to Finance to bring back a recommendation on next steps at the May 22, 2019, regular Business Committee meeting, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 3. Review application(s) for one (1) vacancy with term ending December 31, 2022 - Oneida Nation Veterans Affairs Committee (01:44:28) Sponsor: Lisa Summers, Secretary Motion by Jennifer Webster to accept the discussion regarding the application(s) for one (1) vacancy on the Oneida Nation Veterans Affairs Committee, as information, seconded by Kirby Metoxen. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Oneida Business Committee Regular Meeting Minutes Page 10 of 11 April 10, 2019 Public Packet 23 of 121 DRAFT 4. Review application(s) for two (2) vacancies with terms ending March 31, 2020 and March 31, 2021 - Oneida Personnel Commission (01:44:50) Sponsor: Lisa Summers, Secretary Motion by Brandon Stevens to accept the discussion regarding the application(s) for two (2) vacancies on the Oneida Personnel Commission, as information, seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster 5. Approve the final Expectations & Performance Standards for DR19 (01:45:19) Sponsor: Tehassi Hill, Chairman Motion by Lisa Summers to approve the final Expectations & Performance Standards for DR19, seconded by David P. Jordan. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster XII. ADJOURN (01:45:34) Motion by Trish King to adjourn at 5:18 p.m., seconded by Lisa Summers. Motion carried: Ayes: Daniel Guzman King, David P. Jordan, Trish King, Kirby Metoxen, Brandon Stevens, Ernie Stevens III, Lisa Summers, Jennifer Webster Minutes prepared by Lisa Liggins, Information Management Specialist Minutes approved as presented on . ____________________________________________ Lisa Summers, Secretary ONEIDA BUSINESS COMMITTEE Oneida Business Committee Regular Meeting Minutes Page 11 of 11 April 10, 2019 Public Packet 24 of 121 Adopt resolution entitled Community Based Movement to Build Health Equity and Address Alzheimer’s... Public Packet 25 of 121 Public Packet 26 of 121 Public Packet 27 of 121 Public Packet 28 of 121 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Oneida, WI 54155 BC Resolution # __________ Community Based Movement to Build Health Equity and Address Alzheimer’s Disease in Wisconsin’s Indian Country WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation is committed to preserving the quality of life for Oneida elders; and WHEREAS, the Oneida Nation has an established history of supporting medical research for the betterment of the Oneida people; and NOW THEREFORE BE IT RESOLVED, that the Oneida Nation will support a research partnership between the Wisconsin Alzheimer’s Disease Research Center and ONCOA focused on the following aims: Specific Aim 1: Continue the Oneida Alzheimer’s and Related Dementias Community Advisory Board “Oneida Alzheimer’s CAB” to guide a culturally tailored outreach, education and research. Specific Aim 2: Reach middle-aged adults, military Veterans and youth with Dementia Curriculum. Specific Aim 3: Work to reduce stigma associated with Alzheimer’s and Related Dementias by providing outreach and education. Specific Aim 4: Continue efforts to optimize access to culturally competent dementia diagnostics. Public Packet Adopt resolution entitled Memory Keepers Medical Discovery Team 29 of 121 Public Packet 30 of 121 Public Packet 31 of 121 Public Packet 32 of 121 Public Packet 33 of 121 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Oneida, WI 54155 BC Resolution # __________ Memory Keepers Medical Discovery Team WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Nation is committed to preserving the quality of life for Oneida elders; and WHEREAS, it has been shown through scientific research that American Indians throughout the nation are living longer; and WHEREAS, it has been shown through scientific research that American Indians experience some of the highest rates of Alzheimer’s disease and related dementia of all populations; and WHEREAS, the Memory Keepers Medical Discovery Team (MK MDT) at the University of Minnesota Medical School in Duluth, MN in partnership with the University of Wisconsin, Madison is focused on Alzheimer’s disease and related dementia research in collaboration with American Indian and rural communities; and WHEREAS, Dr. Kristen Jacklin, Associate Director of the MK MDT, and her Co-Investigator, Dr. Carey Gleason, Leader of the Inclusion of Under-Represented Groups Core of the Wisconsin Alzheimer’s Disease Research Center (ADRC) received preliminary two-year funding from the National Institutes of Health (NIH), National Institute on Aging (NIA), for a grant entitled “Indigenous Cultural Understanding of Alzheimer’s Disease and Related Dementias Research and Engagement (ICARE); and WHEREAS, Dr. Jacklin, the MK MDT, Dr. Gleason, and the Wisconsin ADRC seek to partner with the Oneida Nation’s Commission On Aging to study the community effects of Alzheimer’s and Dementia using culturally appropriate methods to better know how these diseases are experienced by the community and how to best provide services in a culturally appropriate manner so as to improve the quality of life for Oneida elders and their families; and NOW THEREFORE BE IT RESOLVED, that the Oneida Nation does hereby fully support the ICARE project proposed by Drs. Jacklin and Gleason, the Memory Keepers Medical Discovery Team, the Wisconsin Alzheimer’s Disease Research Center, and the Oneida Nation Commission on Aging, to study Alzheimer’s disease and dementia and their effect on the Oneida Community, elders and their families, in a manner that is culturally appropriate and respectful. All information collected as part of this study will remain the property of the Oneida Nation. Public Packet 34 of 121 BC Resolution _____________ Memory Keepers Medical Discovery Team Page 2 of 2 44 45 46 BE IT FINALLY RESOLVED, the Oneida Nation does not give authorization for the data, information or collected samples from this research in any other manner without the explicit written consent of the Oneida Business Committee. Public Packet 35 of 121 Oneida Business Committee Agenda Request Adopt resolution entitled Child Abuse and Neglect Prevention Month 1. Meeting Date Requested: 4 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt and approve of the attached proposed resolution / proclamation; for the Oneida Nation to formally recognize every April as Child Abuse and Neglect Prevention Month (including promotion of Wear Blue Day and promotion of participation in Oneida Family Service's community events held to increase awareness of Child Abuse and Neglect Prevention). 3. Supporting Materials Report Resolution Contract Other: 1. Cover Letter 3. 2. Event Flyer 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: George Skenandore, Division Director/GSD Primary Requestor/Submitter: Jennifer Berg-Hargrove, Director / Oneida Family Services Your Name, Title / Dept. or Tribal Member Additional Requestor: Alebra Cornelius, Supervisor / Oneida Family Services Name, Title / Dept. Additional Requestor: Jaisah Lee, Student Intern / Oneida Family Services Name, Title / Dept. Page 1 of 2 Public Packet 36 of 121 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: The purpose of adopting this proclamation is to assist the Oneida Nation and community to strengthen its efforts in reducing the occurrence of child abuse and neglect. In 2016 there were 507 cases of child abuse and neglect affecting Oneida children. In 2017 and 2018 the numbers increased to 513 and 546, respectively. Every year nationwide April is celebrated and formally noticed as Child Abuse and Neglect Prevention Month. During Child Abuse and Neglect Prevention month programs are encouraged to promote activities to increase awareness and prevention regarding child abuse and neglect. In 2018 the Oneida Family Services department held its 1st Annual Glow Walk in the heart of Oneida. Community members gathered to walk from the Norbert Hill Center to the Duck Creek Bridge, ate a traditional meal prepared by the Oneida Cannery, and participated in a traditional Oneida Social with song and dance. Blue shirts were provided to participants and blue pinwheel gardens were put up throughout the community with messages from Oneida Youth regarding what contributes to their safety. The Oneida Nation was also encouraged to wear blue on National Wear Blue day in effort to raise awareness as well. The 2nd Annual Glow Walk will be held on April 18th with a traditional meal, an Oneida Social Dance, blue shirts for participants, and with collaboration from Oneida Economic Support and the Oneida Police Department. Other neighboring Child Protection Agencies (Brown & Outagamie Counties) are invited to strengthen partnerships as well as to learn about the beauty and resiliency of the Oneida Nation. Pinwheel gardens are also up throughout the community; at Oneida Social Services, Oneida Nation High School, Oneida Nation Elementary, and Oneida Community Health Center. Children from the Family and Child Education program (FACE) drew pictures representing family activities that bring them joy. The pictures will be on display at the Glow Walk event. One of the Oneida Social songs during the Glow Walk event will include a dedication to empowering children. In regards to the Nation's Core Values we hope the Oneida Nation Business Committee will adopt this proclamation as a resolution to formally recognize April as Child Abuse and Neglect Prevention Month annually from this year forward. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 37 of 121 Public Packet 38 of 121 Public Packet 39 of 121 Public Packet 40 of 121 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 BC Resolution # __________ Child Abuse and Neglect Prevention Month WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the month of April will be a time for the community to come together and participate in activities that show the Nation’s commitment to children and families; and WHEREAS, we are a Nation focused on being protective and resilient for our children; and WHEREAS, every child deserves to grow up in a safe, stable and nurturing environment; and WHEREAS, we have the ability and responsibility to advocate for our families and children; and WHEREAS, the Seventh-generation children are the foundation of our society, our community, and our future.; and WHEREAS, child abuse can occur anywhere and is not restricted to a group, race, income, or religion and impacts families in the Oneida community; and WHEREAS, children are the future of the Oneida Nation and our community’s most valuable resource; and WHEREAS, all communities benefit from children who grow up to be contributing members of society; and WHEREAS, finding solutions to child abuse and neglect requires input and action from everyone in our community; and WHEREAS, education efforts increase public awareness about ways to recognize and prevent child abuse; and Public Packet 41 of 121 BC Resolution # __________ Child Abuse and Neglect Prevention Month Page 2 of 2 38 39 40 41 42 43 44 45 46 47 48 49 50 WHEREAS, community efforts are instrumental in combating the long-term effects of child abuse and neglect including psychological, emotional, and physical effects that can have lifelong consequences for those who experience child abuse and neglect; and WHEREAS, effective child abuse and neglect prevention programs succeed as a result of partnerships among community members, social service agencies, schools, law enforcement agencies, and all others impacted by this matter; and WHEREAS, prevention remains the best defense for our children and families; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee hereby proclaims April as Child Abuse and Neglect Prevention Month to be recognized by the Oneida Nation and call upon all community members to Say Something, Do Something for Kids by dedicating ourselves to the task of preventing child abuse and strengthening the communities in which we live. Public Packet 42 of 121  Adopt resolution entitled Proclaiming the Oneida Nation Reservation as a Purple Heart Reservation   /  /                                      Public Packet 43 of 121                        Public Packet 44 of 121 Public Packet 45 of 121 Public Packet 46 of 121 Public Packet VACANT: Chairman Gerald Cornelius, Vice Chairman John L. Breuninger, Secretary Members: Arthur Cornelius George Greendeer Floyd J. Hill 47 of 121 Benjamin Skenandore Dale Webster Carol Silva Oneida Nation Veterans Affairs Committee April 17, 2019 Secretary, Oneida Nation P.O. Box 365 Oneida, WI 54155 RE Support to the Proclamation designating the Oneida Nation Reservation as a Purple Heart Reservation Madam Secretary: The Oneida Nation Veterans Affairs Committee (ONVAC) has voted unanimously to support the proposed Proclamation request for the Oneida Nation Reservation to be designated as a Purple Heart Reservation. This request for support was discussed at ONVAC’s latest meeting (April 9, 2019) and has since, been voted upon on April 17, 2019 via a telephone poll which will become a part of our April 9th Meeting Minutes. Thank you for the opportunity to support the proposed Proclamation. Respectfully, /s/ John L. Breuninger, Secretary ONVAC Jennifer Webster, OBC Liaison Kerry Metoxen, VSO Carolyn Miller, Benefits Coordinator 134 Riverdale Drive ● Oneida, WI 54155 oneida-nsn.gov Public Packet 48 of 121 Public Packet 49 of 121 Public Packet 50 of 121 Oneida Business Committee Agenda Request Adopt resolution entitled Approval of Use of Economic Development, Diversification and Community... 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: In accordance with the BC Resolution 12-12-18-B, the Oneida Business Committee must approve the utilization of the Economic Development, Diversification and Community Development via BC Resolution. The attached resolution supports an initiative designated as ED19-008. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Troy Parr, Community & Economic Development Division Director Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 51 of 121 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: In accordance with the BC Resolution 12-12-18-B, the Oneida Business Committee must approve the utilization of the Economic Development, Diversification and Community Development via BC Resolution. The attached resolution supports an initiative designated as ED19-008. Requested Action: Adopt the attached resolution 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 52 of 121 Oneida Nation Post Office Box 365 Phone: (920) 869-2214 Oneida, WI 54155 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 BC Resolution # __________ Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-008 WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Economic Development, Diversification and Community Development Fund was created by resolutions # BC-09-28-16-B, BC-09-28-16-B and the procedures for use of the fund set forth in resolution # BC-12-12-18-B, Updating and Clarifying Access to the Economic Development, Diversification and Community Development Fund; and WHEREAS, the Oneida Business Committee and Intergovernmental Affairs has requested an allocation of $25,200 from the Fund to support a strategic initiative that advances the Nation’s cooperative governance principles; and WHEREAS, in accordance with resolution # BC-12-12-18-B, Resolve #3, the Community and Economic Development Division Director has submitted an agenda request approving the request as consistent with the purposes of the fund; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee does approve the allocation of $25,200 from the Economic Development, Diversification and Community Development Fund for the purposes of supporting Project ED19-008 that advances the Nation’s cooperative governance principles, and identifies Paula King-Dessert, Business Committee Executive Assistant, as the responsible party for expenditure of these funds. Public Packet 53 of 121 From: Sent: To: Cc: Subject: Attachments: Troy D. Parr Wednesday, April 17, 2019 3:11 PM BC_Agenda_Requests; Lisa A. Liggins Jo A. House; Melinda J. Danforth RE: Draft Resolution for BC: ED funds for ED19-008 04-24-19 ED19-008 Resolution.pdf; Resolution - economic and Community Development Fund Project ED19-008.docx Importance: High Categories: Done Approved for submission. yaw^?kó∙ (Thank you!) TROY D. PARR, AIA, LEED®AP[BD+C] Oneida Architect / Division Director Community & Economic Development Division office 920.869.4529 cell 920.562.7535 fax 920.869.1610 PO Box 365 Oneida, WI 54155-0365 www.oneida-nsn.gov Public Packet 54 of 121 Oneida Nation Oneida Business Committee Legislative Operating Committee PO Box 365 • Oneida, WI 54155-0365 Oneida-nsn.gov Statement of Effect Approval of Use of Economic Development, Diversification and Community Development Fund for Project ED19-008 Summary The resolution approves the allocation of $25,200 from the Economic Development, Diversification and Community Development Fund for the purpose of supporting Project ED19008. Submitted by: Clorissa N. Santiago, Staff Attorney, Legislative Reference Office Date: April 19, 2019 Analysis by the Legislative Reference Office The Economic Development, Diversification and Community Development Fund (“the Fund”) was created and reaffirmed by resolutions BC-09-28-16-B, BC-07-12-17-A, BC-12-12-18-B, and BC-01-23-19-C. The Oneida Business Committee and Intergovernmental Affairs has requested an allocation of $25,200 from the Fund to support a strategic initiative that advances the Nation’s cooperative governance principles. Resolution BC-01-23-19-C requires the Community and Economic Development Division Director to review every request for use of the Fund, determine if the proposed use is consistent with the Fund, and provide a written recommendation to the Oneida Business Committee regarding whether to authorize funds to be allocated from the Fund to a specific project. This resolution states that this requirement was met by the action of the Community and Economic Development Division Director submitting an agenda request approving the request as consistent with the purposes of the fund. Resolution BC-01-23-19-C also requires that the Oneida Business Committee be responsible for authorizing use of the Fund by a resolution clearly identifying the amount of funds authorized and purpose of the funds, which may be identified by a contract number, CIP number, economic development opportunity number or other easily trackable number or designation, and the employee responsible for authorizing expenditures of the authorized amount. This resolution states that the Oneida Business Committee does approve the allocation of $25,200 from the Fund for the purposes of supporting Project ED19-008 that advances the Nation’s cooperative governance principles, and identifies Paula King-Dessert, Business Committee Executive Assistant, as the responsible party for expenditure of these funds. Conclusion Adoption of this resolution would not conflict with any of the Nation’s laws. Page 1 of 1 Public Packet 55 of 121 Oneida Business Committee Agenda Request Adopt resolution entitled Tribal Energy Development Capacity Grant 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Resolutions Accept as Information only Action - please describe: Adopt resolution to support the Tribal Energy Development Capacity proposal. No Tribal Contribution. Due May 10, 2019. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Ernest L. Stevens III, Councilmember Primary Requestor/Submitter: Michael Troge, Project Manager, Eco-Services Your Name, Title / Dept. or Tribal Member Additional Requestor: Gene Schubert, Policy Analyst, Environmental Resource Board Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 56 of 121 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: A Tribal Utility Authority (TUA) has the potential to give Oneida Nation a seat at the table with energy decision makers. Currently, Oneida Nation imports 97% of its electricity and 100% of its gas. Strategic energy planning, endorsed by the Business Committee, has been an important process for the Tribe. Leverage, flexibility, control, self-determination, and energy sovereignty describe the kind of visionary tactics that Oneida Nation desires to pursue. A TUA may be a tool to assist with this endeavor. Oneida Nation participated in a strategic energy planning workshop and is in process of developing its strategic energy plan. Some of the goals that emerged from this effort emphasize a net-zero energy vision. Net-zero energy is defined as increasing the Nation’s energy efficiency and local renewable energy deployment levels to match the imported energy volume received from the electric and gas providers. In other words, Oneida Nation is in a position to power its own community using various technical, political, and business development strategies. These are lofty goals that will require significant analysis to determine the optimum path to be successful. Forming a TUA has proved to be successful for some Tribes across the nation. Oneida Nation’s situation is unique considering our current energy provider profile. Certain policies and practices that the Nation is bound to make it especially challenging to pursue its net-zero energy goals. A TUA analysis will provide insight into the current complexities behind the energy network, state-federal-utility interactions, interconnection capabilities, 3rd party partnerships, natural gas procurement, and business structures that will operate in the best interests of the Nation. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 57 of 121 Oneida Nation Post Office Box 365 Phone: (920)869-2214 Oneida, WI 54155 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 BC Resolution # __________ Tribal Energy Development Capacity Grant WHEREAS, the Oneida Nation is a federally recognized Indian government and a treaty tribe recognized by the laws of the United States of America; and WHEREAS, the Oneida General Tribal Council is the governing body of the Oneida Nation; and WHEREAS, the Oneida Business Committee has been delegated the authority of Article IV, Section 1, of the Oneida Tribal Constitution by the Oneida General Tribal Council; and WHEREAS, the Oneida Business Committee is aware that energy decisions affect Tribal sovereignty, the sustainability of the Nation’s resources, and the livelihood of its Tribal Members; and WHEREAS, the Oneida Business Committee is aware that most energy decisions affecting the Reservation are made by the incumbent investor-owned utilities; and WHEREAS, the Oneida Business Committee deems it necessary to assess the value and feasibility of forming a Tribally-owned utility authority to benefit the members and stakeholders of Oneida Nation; and WHEREAS, the Oneida Business Committee supports the BIA Office of Indian Energy and Economic Development Tribal Energy Development Capacity (TEDC) grant proposal to fund the assessment of a Tribal utility authority. WHEREAS, the Oneida Nation will consider public release of non-proprietary data or reports obtained by the TEDC project; NOW THEREFORE BE IT RESOLVED, the Oneida Business Committee of the Oneida Nation hereby authorizes the submission of the TEDC grant proposal to perform the analysis regarding the Tribal Utility Authority. BE IT FINALLY RESOLVED, that the Oneida Business Committee of the Oneida Nation approves the assigned staff to take all actions necessary to fulfill the mandates of this resolution. Public Packet Approve the April 15, 2019, regular Finance Committee meeting minutes 58 of 121 Public Packet 59 of 121 Public Packet 60 of 121 MEMORANDUM TO: CC: FR: DT: RE: Finance Committee Business Committee Denise J. Vigue, Executive Assistant April 16, 2019 E-Poll Results of: FC Meeting Minutes of April 15, 2019 An E-Poll vote of the Finance Committee was conducted to approve the 4/15/19 Finance Committee meeting minutes. The results of the completed E-Poll are as follows: E-POLL RESULTS: There was a Majority 4 Y ES votes from Jennifer Webster, C had Fuss, Larry Barton , and Patrick Stensloff t o approve the April 15, 2019 Finance Committee Meeting Minutes The Finance Committee minutes of April 15, 2019 will be placed on the next Business Committee agenda of April 24, 2019 for approval and placed on the next Finance Committee agenda of April 29, 2019 to ratify this E-Poll action. Per the Finance Committee By-Laws Article III-Meetings; Sect: 3-4 Quorum. Four (4) members of the Finance Committee shall constitute a quorum. & Sect: 3-6 Voting. (d) The Finance Committee shall act by a majority of vote of the quorum present at any meeting. Finance Administration Office Phone: 920- 869-4325 FAO@oneidanation.org Public Packet 61 of 121 FINANCE COMMITTEE FC REGULAR MEETING Apr. 15, 2019 ▪ Time: 9:00 A.M. BC Executive Conference Room REGULAR MEETING MINUTES FC REGULAR MEETING: Patricia King, FC Chair/Treasurer Jennifer Webster, BC Council Member Chad Fuss, AGGM-Finance (Gam. Alt.) Larry Barton, FC Vice-Chair/CFO Daniel Guzman King, BC Council Member Patrick Stensloff, Purchasing Director EXCUSED: Shirley Barber, FC Elder Member OTHERS PRESENT: Mark Engel, Kevin Rentmeester, Tim Skenandore, Henrietta Cornelius, Bill Stempski, Maria Smith, Jiang Peng and Denise J. Vigue taking Minutes I. CALL TO ORDER: The Regular FC Meeting was called to order by the FC Chair at 9:02 A.M. II. APPROVAL OF AGENDA: APRIL 15, 2019 Motion by Patrick Stensloff to approve the Finance Committee meeting agenda of April 15, 2019. Seconded by Chad Fuss. Motion carried unanimously. III. APPROVAL OF MINUTES: APRIL 8, 2019 (Approved via E-Poll on 4/8/19): Motion by Larry Barton to ratify the FC E-Poll action taken on Apr. 8, 2019 approving the Apr. 8, 2019 Finance Committee Meeting Minutes. Seconded by Patrick Stensloff. Motion carried unanimously. IV. TABLED BUSINESS: None V. CAPITAL EXPENDITURES: 1. CR Fochs Electrical Contractors LLC Kevin Rentmeester, DPW Operations – Facilities Amount: $98,445. Kevin and Mark Engel were present to discuss this request for an update to the grain elevator system at the farm on C; this is a safety issue that can create problems if not corrected; also, correction will aid in the longevity of the system; it was bid out, current vendor supplied the best references as to experience specific to what is needed. Motion by Chad Fuss to approve the CR Fochs Electrical Contractors LLC request in the amount of $98,445.00 for the updating of the electrical system of the grain dryer and storage system. Seconded by Daniel Guzman King. Larry Barton abstained. Motion carried. VI. DONATIONS: REPORT: 1. FC Donation Report for April 2019 Denise J. Vigue, Finance Page 1 of 3 Finance Committee Meeting Minutes of April 15, 2019 Public Packet 62 of 121 Motion by Chad Fuss to accept the April 2019 Finance Committee Donation Report. Seconded by Patrick Stensloff. Motion carried unanimously. REQUESTS: None VII. NEW BUSINESS: 1. Well House Air Duct Cleaning Timothy Skenandore, Gaming – Facilities Amount: $312,000. Tim explained this is for air duct cleaning for all seven of the gaming properties; this affects the air quality and eliminated dust mites; they bid out send to 10 companies and only received this one bid; expect entire project to be completed within 20 weeks; this service is needed about every ten 10 years. Motion by Patrick Stensloff to approve the Well House Air Duct Cleaning request in the amount of $312,000.00 for air duct cleaning noting for the record there were 10 bids sent with one response. Seconded by Larry Barton. Motion carried unanimously. 2. DHSS, PHS Bemidji Area Indian Health Services Debra Danforth, Consolidated Health -OHC Amount: $99,126. Henrietta Cornelius and Bill Stempski were present to discuss payment for the CF structures for the demo of the dental department; need to bring here for funds to be released under the MOA; project start is May 28th and to last for 10 weeks Clarification: The Dental Demo project #18-006 was previously approved by the FC on 12/3/19 in the amount of $966,618.20; approval today is from paperwork submitted for reimbursement for Commissioned Officers. Motion by Larry Barton to approve the DHSS, PHS Bemidji Area Indian Health Services request in the amount of $99,126.00 for payment/reimbursement for Commissioned Officers per the MOA. Seconded by Daniel Guzman King. Motion carried unanimously. 3. Smith Affiliated Investment Report Jiang Peng, Smith Affiliated Representative Smith Affiliated CEO, Maria Smith and Analyst, Jiang Peng presented a detailed report of the bond holdings of the Oneida Nation for period ending Mar. 31, 2019. Handouts were provided, and they discussed the different types of funds, benchmark tools, investment goals and risk associated with each of the investment strategies including the short, medium, and long-term investing; other areas covered were the market conditions, historically, credit quality, preservation of capital & reinvested funds, profit making, and reliability of short turn around (liquidity) as needed. Motion by Chad Fuss to approve the Smith Affiliated Investment Report for period ending March 31, 2019. Seconded by Jennifer Webster. Motion carried unanimously. VIII. EXECUTIVE SESSION: None IX. FOLLOW UP: None X. FOR INFORMATION ONLY: None XI. ADJOURN: Motion by Jennifer Webster to adjourn. Seconded by Chad Fuss. Motion carried unanimously. Time: 10:19 A.M. Page 2 of 3 Finance Committee Meeting Minutes of April 15, 2019 Public Packet 63 of 121 Minutes taken & transcribed by: Denise Vigue, Executive Assistant to the CFO & Finance Committee Contact/Recording Secretary Finance Committee-E-Poll Minutes Approval Date: April 16, 2019 Oneida Business Committee’s FC Minutes Approval Date: Page 3 of 3 Finance Committee Meeting Minutes of April 15, 2019 Public Packet 64 of 121 Oneida Business Committee Agenda Request Accept the Children's Code Implementation quarterly update 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: Standing Committees Accept as Information only Action - please describe: Accept the Children's Code Quarterly Implementation Update 3. Supporting Materials Report Resolution Contract Other: 1. Children's Code Implementation Quarterly Updat 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: David P. Jordan, LOC Chairman Primary Requestor/Submitter: Jennifer Falck, LRO Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Clorissa N. Santiago, LRO Staff Attorney Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 65 of 121 Public Packet 66 of 121 Public Packet 67 of 121 Public Packet 68 of 121 Public Packet 69 of 121 Public Packet 70 of 121 Public Packet 71 of 121 Approve the travel report - Councilman Ernie Stevens III - Wisconsin Tribal Conservation Advisory Counci Public Packet 72 of 121 Public Packet 73 of 121 Approve the travel request - Councilman Ernie Stevens III - 7th annual Rising Voices workshop - Boulder, Public Packet 74 of 121 Public Packet 75 of 121 Public Packet 76 of 121 Oneida Business Committee Agenda Request Post one (1) vacancy - Oneida Nation Veterans Affairs Committee 1. Meeting Date Requested: 4 / 27 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: Approve request to post one (1) vacancy for the Oneida Nation Veterans Affairs Committee. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Brooke Doxtator, Boards, Committees, and Commissions Supervisor Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 77 of 121 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: There is one (1) vacancy on the Oneida Nation Veterans Affairs Committee due to a resignation received on April 10, 2019. Action requested: Approve request to post one (1) vacancy for the Oneida Nation Veterans Affairs Committee. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 78 of 121 Accept the Food Innovation Center concept as information New Business Public Packet This item has been submitted on at the request of the Chair of the Community Development Planning Committee. 79 of 121 Public Packet 80 of 121 Public Packet 81 of 121 Public Packet 82 of 121 Public Packet 83 of 121 Public Packet 84 of 121 Public Packet 85 of 121 Public Packet 86 of 121 Public Packet 87 of 121 Public Packet 88 of 121 Public Packet 89 of 121 Public Packet 90 of 121 Public Packet 91 of 121 Public Packet 92 of 121 Public Packet 93 of 121 Public Packet 94 of 121 Public Packet 95 of 121 Public Packet 96 of 121 Public Packet 97 of 121 Public Packet 98 of 121 Public Packet 99 of 121 Public Packet 100 of 121 Public Packet 101 of 121 Public Packet 102 of 121 Public Packet 103 of 121 Oneida Business Committee Agenda Request Approve two (2) actions regarding the Youth Homeland Tour 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Agenda Header: Executive - See instructions for the applicable laws, then choose one: New Business Accept as Information only Action - please describe: 1. Accept the update as information for the record, noting the Special Project Budget funds are activated 2. Note for the record that Secretary Summers is an approved participate for event for travel procedure purposes. 3. Supporting Materials Report Resolution Contract Other: 1. Memo 3. BC Travel Request form 2. budget spreadsheet 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Lisa Summers, Secretary Primary Requestor/Submitter: Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 104 of 121 Memorandum To: Oneida Business Committee From: Lisa Summers, Secretary Date: April 16, 2019 Re: Activation of Special Project Funds Allocated to Youth Homeland Tour The purpose of this correspondence is to notify the Oneida Business Committee (OBC) that the approved funds in the Special Projects Budget (SPB) allocated to the Oneida Youth Homelands Tour (Tour), have been activated to complete project. Background Each fiscal year during the budget process, the OBC has the opportunity to submit requests for special projects or initiatives. During the FY-2019 budget planning cycle, I sponsored a request for funds to be allocated for an Oneida Homeland Tour for the youth. The original request was in the amount of $67,680.50 and was intended to cover the participation of as many Oneida students as possible. This initiative is intended to be an annual event for Oneida youth. The main criteria for these requests, are that the project or initiative support the approved three-year strategic directions and vision of the Nation; this project aligns with the goals set forth by the OBC for the 2017-2020 term. However, due to budget reductions, the final budget amount for this initiative was set at $38,496.75 and the initiative was refocused to only the Oneida Nation High School. Further, the OBC requested this initial year be utilized as a “pilot” and requested an assessment be done after the event conclusion for the use in development for future years. Ultimately, this request was approved by the OBC and processed through the appropriate budget steps and OBC procedure for the SPB; the budget was approved by General Tribal Council on December 10, 2018. 1 Public Packet 105 of 121 Project Update(s) & Final Budget Project Objective The main intent of this initiative is to provide Oneida youth with a tangible, applicable connection and experience of our Oneida homelands as well as other Haudenosaunee communities: This long-term endeavor supports the development of relationships within our communities. Additionally, this effort builds upon the Oneida High School's academic programming for language and culture which is taught at different grade levels throughout high school. After this first year, an assessment will be completed to determine necessary adjustments, and planning will begin for the next school year. Lastly, all Oneida High School Seniors are eligible to attend. Should future need require a student application process, it will be developed in coordination with the management and leaders in the education area as well as the school, to allow for maximum participation. Next Step(s) Subsequent years will include the Oneida Y.E.S. program and/or Education area so other Oneida students attending local High Schools that are teaching Oneida language and culture, can be included in future programming. To date, we are aware that Seymour and Pulaski both have active programs. Expansion to other districts and home-schooled students can be included in a year three roll-out, provided adequate funding can be allocated to the respective budgets. Current Budget Final costs will be reported at the completion of the event; however, currently they are expected to come in at about $12,000 less than the original projection for a total of $25,779.00 (attached). This is primarily due to the initiative being changed to a pilot with a focus on the Oneida High School. One more year of funds for this programming is anticipated to be through the OBC’s SPB, then subsequently distributed to the Oneida High School and Y.E.S. programs in year three (3) and beyond. Requested Action(s): 1. Accept the update as information for the record, noting the Special Project Budget funds are activated, and 2. Note for the record that Secretary Summers is an approved participate for event for travel procedure purposes (attached). 2 Public Packet Expense Rooms (12) Per Diem ‐ Per Person Group Bus Tour Fee(s) ‐ Ganondagan Incident. & Mileage Social Donation 106 of 121 22‐May Travel Day $1,428.00 $41.25 $9,650.00 $1,998.44 $1,500.00 26 Students 6 Chaperones 1 OBC Member / Coordinator 2 Bus Drivers ‐ Rooms Only Per Contract Original Budget ‐ $38,496.75 23‐May 24‐May 25‐May 26‐May 27‐May 28‐May Travel Day $1,249.26 $1,249.26 $55.00 $55.00 $500.00 (tip) $183.00 $2,378.94 $55.00 $2,378.94 $1,504.80 $55.00 $55.00 $45.75 Sub‐Total Total 33 Participants $8,684.40 $8,684.40 $362.00 $11,946.00 $10,150.00 $22,096.00 $183.00 $22,279.00 $1,998.44 $24,277.44 $1,500.00 $25,777.44 $25,777.44 Public Packet 107 of 121 Oneida Business Committee Travel Request 1. OBC Meeting Date Requested: 04 / 24 / 19 e-poll requested 2. General Information: Event Name: OBC Special Projects Implementation - High School Youth Homeland Tour Attendee(s): Lisa Summers Event Location: Various Location in New York State Departure Date: May 22, 2019 Attendee(s): Return Date: May 28, 2019 Attendee(s): 3. Budget Information: Funds available in individual travel budget(s) Unbudgeted Cost Estimate: please see special project budget Grant Funded or Reimbursed 4. Justification: Describe the justification of this Travel Request: This is the first year of an anticipated annual event for Oneida students who have obtained senior status. This inaugural year is set as a pilot project with the Oneida High School and all Senior level student were eligible to participate. The intent of the project is to develop a youth connection and experience of our Oneida homelands and other Haudenausanee communities which builds upon the Oneida High School's academic programming for language and culture. After this first year, an assessment will be completed to determine necessary adjustments, and planning will begin for the next school year. Planning for subsequent years will include the Oneida Y.E.S. program / Education Area so that other students in local High Schools teaching Oneida language and culture can be included in future programming. The funds for this effort were planned for an approved through the Oneida Business Committee Special Projects Budget (attached). Currently, the final costs are expected to come in at 12,000 less than the original projection. Future funds for this programming are anticipated to be through the Special Projects Budget for one more fiscal cycle, and then distributed to the Oneida High School and Y.E.S. programs in years 3 and beyond. This project aligns with the goals set forth by the OBC for the 2017-2020 term. 5. Submission Sponsor: Lisa Summers, Secretary 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Form approved by OBC on 03/25/2015 Public Packet 108 of 121 Oneida Business Committee Agenda Request Accept the Health Care Service Group FY-2019 2nd quarter report 1. Meeting Date Requested: 04 / 24 / 19 2. General Information: Session: Open Executive - See instructions for the applicable laws, then choose one: Quarterly Report for Oneida Comprehensive Health Division Agenda Header: Reports Accept as Information only Action - please describe: Quarterly FY 2019 for Oneida Comprehensive Health Division 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded Unbudgeted 5. Submission Authorized Sponsor / Liaison: Jennifer Webster, Council Member Primary Requestor/Submitter: Debbie Danforth RN, BSN OCHD Division Director Operations Your Name, Title / Dept. or Tribal Member Additional Requestor: Ravinder Vir MD, OCHD Division Director Medical Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Public Packet 109 of 121 Health Care A health system positioned to respond to current and future health challenges while protecting and promoting the holistic health and well-being of our Oneida Community. Services are provided to all members of Federally recognized Tribes in accordance with our Multi-Year Funding Agreement with the Department of Health and Human Services-Indian Health Service. Status report of the service group’s Three Year Outcomes Outcome # 1 Continuous Quality Improvement, Improve Access to Care 35,000 30,000 Completed Office Visit Cancel by Clinic Cancel by Provider Cancel by Patient No Show Patient Called < 24 Hours No Show 25,000 20,000 15,000 10,000 5,000 0 2016-10-01 2017-09-30 2017-10-01 2018-09-30 Medical Clinic No Show 2018-10-01 2019-09-30 Public Packet 110 of 121 Accomplishments of the Health Care Group during first half of FY 2019 Improving Access and Continuous Quality Improvement The Major accomplishment by the Health service group during the first and second quarters was to achieve Public Health Accreditation by the Public Health Accreditation Board. The Oneida Nation became the second Tribe in the Nation to become accredited. The accreditation assures that the Oneida Comprehensive Health Division is meeting the Public Health Accreditation Standards of care in the provision of public health to the Oneida Community. Through the implementation of the Relatient patient engagement software, we are now able to reach out to patients via email and text messages which has resulted in decreasing No Show rates in multiple areas of the Division. With the implementation of Relatient, text messaging to patients has helped to decrease our No-Show Rates. Decreasing No Show Rates allows for greater access to appointments. Supporting the Nation’s Priorities The improving access to care enables the Division to assure that Oneida tribal members and anyone eligible for services according to Indian Health Services are able to access quality health care services. What Health will continue to work on The Health Care Services group continues to work on seeking accreditation through the Accreditation Association for Ambulatory Health Care (AAAHC). This accreditation like the PHAB accreditation will assure the customers that they are receiving quality care based upon national standards for quality care. Public Packet 111 of 121 Outcome # 2 Optimize Technology Technology Projects Relatient Patient Engagement Medical 15% Risk Assessment 14% Relatient Patient Engagement Optical 15% Meaningful Use 14% E Signature 14% Auto Messaging Document Management 14% Relatient Patient Engagement Oneida Behavioral Health 14% Accomplishments of the Health Care Group during first half of FY 2019 Improving Access and Continuous Quality Improvement The implementation of the Electronic Health Record has accomplished the following major areas of optimization over the past 2 quarters. All HIPAA Security policies have been reviewed and updated. On-site Risk Assessment was completed 12/18/18 with an action plan implemented. The Patient Portal has been improved by the implementation of the Clinic visit summaries. E-signature has been expanded from the Behavioral Health to the Medical Clinic and registration in all clinical areas through the use of Ipads for registration of patients. Implementation of Relatient has been completed and go-live took place on March 22, 2019. This will allow patients to provide feedback and allow staff to track customer satisfaction on an on-going basis. Public Packet 112 of 121 Supporting the Nation’s Priorities Optimizing Technology allows the Health Division and the provision of Health Care to continue to track customer feedback on an ongoing basis to allow the Division to continually monitor where there may be trends that need to be addressed and/or improved upon based upon the customer feedback. Implementation of the registration process utilizing Ipads and electronic signatures enables our ability to better expedite the registration process for the patients and allows us to improve our tracking of documents and signatures directly imported into the patient record. What Health will continue to work on We will continue to monitor and track where improvements need to be made to continue to improve the quality of patient care. Outcome # 3 Enhance our Workforce OCHD Employee Base 100% 90% 80% 70% 60% 50% QTR 1, 354 QTR 2, 355 QTR 1 QTR 2 40% 30% 20% 10% 0% Public Packet 113 of 121 Accomplishments of the Health Care Group during first half of FY 2019 Improving Access and Continuous Quality Improvement Enhancing our workforce continues to be a struggle. Staff shortages in many areas of the division have resulted to restriction of some services such as admissions to the AJRCCC due to our inability to meet patient care needs with the specific staff needed to provide the patient care. Access has improved in areas throughout the Division but still remains difficult due to shortages of providers and loss of staff due to our inability to address wage adjustments in critical positions. Supporting the Nation’s Priorities Enhancement of our workforce allows the Health care to be provided to the Oneida Nation and to meet our requirements to the Indian Health Services by providing our required programs, services, functions and areas in accordance with out Multi-year Funding Agreement with the Department of Health Human Services/Indian Health Services. What Health will continue to work on We have started implementing Tele-Psychiatry within the Oneida Behavioral Health area which has been met with tremendous satisfaction and support within the Oneida Community. This will enable us to expand and address access to care as we continue to develop this method of care delivery. We are currently in the process of implementing TelePsychiatry through the addition of a Child Psychiatrist which will greatly improve our access to Child Psychiatric care. Public Packet 114 of 121 Oneida Business Committee Agenda Request Accept the Protection and Preservation of Natural Resources Service Group FY-2019 2nd quarter report 1. Meeting Date Requested: 4 / 24 / 19 2. General Information: Session: Open Executive - See instructions for the applicable laws, then choose one: 2nd Quarter Report/Semi Annual Agenda Header: Reports Accept as Information only Action - please describe: Protection and Preservation of Natural Resources 2nd Quarter/Semi Annual Report. 3. Supporting Materials Report Resolution Contract Other: 1. 3. 2. 4. Business Committee signature required 4. Budget Information Budgeted - Tribal Contribution Budgeted - Grant Funded 5. Submission Authorized Sponsor / Liaison: Trish King, Treasurer Primary Requestor/Submitter: Patrick Pelky, EHS&L Division Director Your Name, Title / Dept. or Tribal Member Additional Requestor: Name, Title / Dept. Additional Requestor: Name, Title / Dept. Page 1 of 2 Unbudgeted Public Packet 115 of 121 Oneida Business Committee Agenda Request 6. Cover Memo: Describe the purpose, background/history, and action requested: 2nd Quarter/Semi annual Report for Protection and Preservation of Natural Resources. 1) Save a copy of this form for your records. 2) Print this form as a *.pdf OR print and scan this form in as *.pdf. 3) E-mail this form and all supporting materials in a SINGLE *.pdf file to: BC_Agenda_Requests@oneidanation.org Page 2 of 2 Public Packet 116 of 121 Protection and Preservation of Natural Resources Environmental Area’s is mission is to provide quality professional services to reclaim the land and to restore and protect the environment and people of our Nation. The report for this area includes Eco Services, Tsyunhehkw^ Farm, OCIFS, and Environmental Quality Departments. Health and Industrial Services is part of the Area, however have been directed to report in the Public Safety group and are not included in this report. Status report of the service group’s Three Year Outcomes Outcome # 1 Stewardship of Natural Resources: Wetlands, Wildlife, Waters, Forestry Stewardship Outcomes 50 40 30 20 10 0 Professional Development Project & Program Implementation Stewardship Forestry & Conservation Stewardship Invasive Species Stewardship Land Restoration Stewardship Water Resortation Project & Program Management Funding for the phase two of On^yoteaka Lake was secured and project was bid out to contractors for implementation. Mowing treatments were completed on the invasive species Phragmites at Ray Road, Adam Drive, Oneida Health Center, Trout Creek and Oneida Waste Water Treatment Facility. Funding was submitted for restoration and maintenance of wetland, grassland and edge habitat, restoring groundwater seepage areas and reducing erosion. The new Forester secured a new bid for contracted hazardous tree removals that OCC is unable to perform and 11 hazardous tree contract work orders were completed in the first half of FY19. All activities under stewardship of natural resources activities completed by Environmental Area directly supports the Nations priorities of Protection and Preservation of Natural Resources. Program and project management includes natural resource restoration grants applied for and administration of current grants. Program and project Implementation include any activities that occur directly on the land or waters. Professional development Public Packet 117 of 121 training was completed on strategic planning, and for the new Forester to support staff in program management duties. Nine woodcutting permits were issued to tribal members. Future plans to implement for Outcome 1: Stewardship of Natural Resources include project and program implementation of construction of phase 2 expansion of On^yoteaka Lake is scheduled to commence in Spring/Summer of 2019. Hazard tree removal contract budget was increased to finish old work orders from the previous Forester and to reduce the wait time for future contracted tree removals. Program management and implementation will begin on new projects when we receive notification on numerous grant applications for stewardship projects from BIA Great Lakes Restoration Initiative and Circle of Flight funding sources. Outcome # 2 Managing Natural Resources through Laws, Regulations and Consultation 4.5 4 3.5 3 2.5 2 1.5 1 0.5 0 Regulatory4 Outcomes 4 90 3 2 1 0 0 0 Regulatory Development Resource Management and Protection Consultation Professional Development Project & Program Implementation Project & Program Management 80 70 60 50 40 30 20 10 0 Regulatory Outcomes 85 50 18 0 3 0 Compliance Maintain Regulatory Capacity Consultation Professional Development Project & Program Implementation Meetings with BC and state legislators and DNR Secretary were conducted to allow Tribal consultation. Professional development was completed to maintain credentials for pesticide application, UST inspection, Federal Stormwater Inspections and CPR. Comments were submitted from staff on rescinding of Oneida water quality standards, STHWY 29/VV interchange. Inspections and compliance assistance were completed in response to manure spill at Robertson, two constructions stormwater inspections and 7 requests for UST technical assistance were processed. Wardens responded to 55 complaints including nuisance animals, cemetery infractions, trespassing hunter harassment and intoxicated person; which was turned over to OPD. Three contacts resulted in issuing warnings or citations. Public Packet 118 of 121 Maintaining credentials and certifications, providing consultation and comments on regulation and developing a climate change resolution directly supports the BC priority of Protection and Preservation of Natural Resources by exercising our sovereignty. Future plans for Outcome 2 of Managing of Natural Resources through laws, regulation and consultation are: develop and enact an Environmental Review Law, evaluate applying for Treatment as a State for Surface Water, Solid Waste Law amendments, and apply for one new federal credentialled inspector for underground storage tanks for a total of two inspectors. Other activities to be implemented include: a tracking tool for requests, services provided, and regulatory actions taken and participate in developing the Land Use Review tool. Outcome # 3 Community Outreach, education and direct services 25 20 15 Classes & Workshop Community Service 10 Events Events & Tours 5 0 Consultation Project & Program Project & Program Implementation Management Program implementation accomplishments of Outcome 3: Community Outreach, Education and Services include 73 firewood deliveries for Elders for supplemental heating, 35 Community Work requests completed and 8 firewood deliveries for funeral and/or ceremonial purposes by OCC. Six workshops on Gardening, Farm Management, Nutrition Education and Beginning Farmer and Growing Traditional Medicines were conducted by OCIFS. Tsyunhehkwa donated one cattle to Oneida Pantry and sold one to Oneida Market. Tsyunhehkwa finished harvest of white corn crop in mid-January of this quarter. Dried, shelled white corn sales to the Cannery this quarter were a total of 1680 pounds. Outcome 3: Community Outreach, Education and Services support the Nation’s priorities of protection and preservation of natural resources, human services and public safety. Activities done in this outcome directly affect the community; such as elder hazard tree Public Packet 119 of 121 removal and firewood programs and providing Oneida white corn to the community. Members also get direct services by attending educational events and workshops. Providing tours and workshops educates community and regional partners on the significance of our work. Tsyunhehkwa Farm is continuing work on a business plan to move towards sustainability and profitability. White corn plan is being updated and cattle expansion plans are nearing completion. Continue implementation of Youth Agriculture programming by OCIFS. Several outreach events are being planned and occur in May including: May 3 Garlic Mustard Pull behind NHC, May 4 ERB Earth Day Clean up at Oneida Lake and Tree Giveaway at Conservation Field office, May 11 Tsyunhehkwa Seed and Plant distribution, and May18 is the 25th Youth and Elder Fishing Day. Garden tilling will also begin for community members. Public Packet 120 of 121 Public Packet 121 of 121 --- Source: Frix Law Library, https://www.frixlaw.com/law-library/documents/tribal%3Aoneida_nation%3Aac8e0ca17293dba2. Public record. Not legal advice.